Grand Camp Alaska Native Sisterhood...Brotherhood and Alaska Native Sisterhood have an astounding list of accomplishments directly attributed totheANB &ANS including influencing the

Grand CampAlaska Native Sisterhood

Organization HandbookGuidelines

"Sisters Making a Difference"


Organization HandbookGuidelines

Adopted 1982Revised 2003

'. .•

Dedication

Today, the 2003 Alaska Native Sisterhood Organization Handbook is due to many hours

of work under the guidance and direction of the ANS Executive Committeewomen. It is

my privilege to dedicate this revised handbook to all of our mothers, aunties,

grandmothers and Sisters who founded and/or contributed to the continuance of our great

organization over the many years. Words cannot convey the gratitude I feel in my heart

for their dedication, determination, and desire to strengthen us as a people, for their

volunteer service in our great organization, and especially for the fruits of their labor that

we all enjoy today.

I extend a special Thank You to the ANS Executive Committeewomen who volunteered

their time and assistance in revising this handbook. Your collective wisdom and

guidance and willingness to nurture the Sisters are greatly appreciated. Gunalcheeshl

Hawaa! 'Doyck-shin!

Doloresa Cadiente, Grand PresidentAlaska Native Sisterhood

September, 2003

Acknowledgment

The first effort to provide a handbook of instruction for the Sisters who attended the

Alaska Native Brotherhood and Alaska Native Sisterhood Grand Camp Convention was

accomplished during 1982 under the leadership of Sister Emma Widmark who was

serving in Office as ANS Grand President. Twenty-two years later she remains steadfast

in acknowledging Sister Carol McQueen Jorgensen for her patient, cooperative and

thoughtful manner in editing and retyping the handbook; and Constance L. Munro who

assisted in paying the printing cost.

The first handbook was dedicated in honor of their mothers, grandmothers and the

Sisters: Carmel Demmert Widmark, Emma Frances Demmert, Dr. Mildred Sparks, Anna

(Cajent) Paddock and the Sisters of the Alaska Native Sisterhood.

There were many other who contributed their time and energy to the original handbook

including the late Grand President Emeritus' Stella Martin and Bessie Visaya and our

current ANS Grand President Emeritus Trudy Wolfe, ANS Grand Treasurer Emeritus

Evelyn Hotch, and ANS Executive Committeewoman Barbara Lewis.

Today, we look back and say Gunalcheesh! Hawaal 'Doyck-shin! Thank you Sisters for

your leadership and guidance during the past 22 years but especially through the

handbook; it has served the Sisterhood well.

II

Executive Summary

The Alaska Native Sisterhood has 26 chartered ANS Camps in Southeast Alaska,

Anchorage and Seattle. The purpose of our organization is to enhance, protect and

defend the basic rights of Alaska Natives; to further the efforts made in civil rights,

health, safety, welfare and our cultural preservation. Over the years the Sisters played a

significant role in the outstanding list of accomplishments made by the Alaska Native

Brotherhood & Alaska Native Sisterhood.

The Grand Camp is comprised of the ANB & ANS Executive Committee and Grand

Officers, the President of each ANB & ANS Local Camp and two Delegates from each

Camp.

There have been many influential ANB & ANS leaders and members, since 1912 and

1923 respectively, who worked together and successfully achieved recognition for Alaska

Natives as Citizens of the United States, won the right of Natives to vote, fostered

integration in schools, secured passage of the Anti-Discrimination Act of 1945, and in

general, furthered the civil rights of Alaska Native peoples, and more.

III

Historical Summary

About 1912 there were a number of women's societies organized in various villages bythe wives of missionaries. The Brotherhood had not been in existence for more than 2 or3 years when the suggestion was made that a woman's auxiliary be formed. BrotherGeorge Blake suggested the Sisters in Wrangell name their organization the AlaskaNative Sisterhood and become an auxiliary to the Wrangell Alaska Native Brotherhood.In another report I read that our organization was first called "Daughters of Alaska". Asthe Sisterhood was introduced in one village after another, it usually took over theexisting women's societies.

The Alaska Native Sisterhood (ANS) was chartered in 1923~established our Constitutionin 1925 and petitioned the ANB Convention for the right to vote at the 1927 Convention.The ANB extended to the Sisters the right to vote at the Angoon convention and sincethen the organization has been called the ANB and ANS Grand Camp.

The first camp was organized in Wrangell:

Eva Blake, PresidentLouise Bradley, Vice President

Josie Ukas, SecretaryMatilda Paul, Sergeant-at-Arms

SistersElizabeth DesmondLouise KasunkJessie RhinehardTilly TamareeSusie YacookElsie Louis

Susie JonesClara AustinKatie HarveyElizabeth PrinceSusie FellerAugieDubke

IV

The Brothers acknowledge the Sisters as the backbone of our great organization becauseof our constant support, assistance, and loyalty to our members and their families. Ourmission and vision benefit all peoples in the State of Alaska. The Alaska NativeBrotherhood and Alaska Native Sisterhood have an astounding list of accomplishmentsdirectly attributed to the ANB & ANS including influencing the passage of the TerritorialEqual Rights Law, gained the right to vote, initiated passage of Alaska's EqualEmployment Opportunity (EEO) law, and many more.

Table of Contents

Page

Dedication

Acknowledgment

Executive & Historical Summary

Table of Contents

Duties of ANS Grand Officers:

Grand President 1

1

11

m-iv

V-VI

15t and 2nd Vice Grand President 2

Grand Secretary 3

Grand Treasurer 4

Grand Sergeant-at-Arms 5

Presidents Council 6

OrganizationalMeeting of Presidents Council 6

List of Grand Camp Committees and Instructions to the Committees 7

Duties, Roles, & Responsibilities of Committees:

Audit Committee . 8

Auction Committee 9

Bazaar Committee 10

Benefits, Gifts and Grants Committee 11

Budget and Finance Committee 12

Enrollment and Engrossment Committee 13

Indian Dance Committee 14

Door Admissions Committee 15

ANSDinner Sale Committee 16

Publicity Committee 17

Raffle Committee 18

Resolutions Committee 19

v

Table of Contents continued

ANB and ANS Grand Camp Memorial Service 20-21

Southeast Alaska Native Women's Conference 22

ANB or ANS Local Camp Memorial Service 23-24

Mildred Sparks Coogaynah 25

Preservation of Membership Roll 26

The Coogaynah 27

Membership Responsibilities 28

GRAND OFFICER FORMS: Grand Secretary Inventory List 29

Grand Treasurer Inventory List 30

Grand Sergeant at Arms Inventory List 31-32

Final Grand Camp Convention Receipts 33

COMMITTEE FORMS: Auction Committee Form 34

Bazaar Committee Form 35

Door Admission Committee Form 36

Door Admission Final Financial Report 37

Raffle Committee Form 38-39

Indian Food Donation Form 40

Committee Meeting Minutes Form 41

Money Transfer Form 42

43

44

45

464748

49

Membership Application

Letter of Transfer

Convention Preparation Check List Form

Official Financial and Credentials Report

Grand Camp Awards Form

Oath of Office

Battle Song

--~=-=--------------------------------- __-- --

VI

GRAND PRESIDENT

Responsibilities

The duties of the Grand President shall be the usual duties as designated by the office itself andfurther explained in Robert's Rules of Order.

The ANS Grand President is a member of the ANB & ANS Grand Camp Executive Committee.

She will be seated at the ANS Executive Committee table when not presiding with the ANB GrandPresident at convention.

The ANS Grand President shall be the official ANS Grand Camp Representative when invited bylocal camps, Native-based organization, city, state and national activities, or any other public. organizations. She may appoint a designee at her discretion if she is unable to attend.

If for any reason a Grand Officer is unable to fulfill their duties of office the Grand President mayappoint an acting officer to serve the remainder of the term. If the office of 1st Vice President isvacated the 2nd Vice President shall serve as the successor in that position.

The ANS Grand President's primary duty is to take the lead role in providing advocacy in mattersaffecting the progress of the Alaska Native Brotherhood and Alaska Native. Her other duties includebut are not limited to the following:

)ii> Make necessary arrangements for a pre and post convention meeting for the purpose oforganizing before the Annual Convention and after.

)ii> Appoint at the ANS Grand Camp Convention the Chaplain, Parliamentarian, and anExecutive Committee member to present "For the Good ofthe Order" daily.

» Exercise supervision over the ANS Grand Officers and assign tasks and/or projects asneeded.

)i;> Convert all managerial motions made on the convention floor into administrative policiesimmediately following the convention.

;.. Appoint the chairperson of the ANS Grand Camp Committees, Southeast Alaska NativeWomen's Conference, and Special Committees, or she may by written order designate the 1stand 2nd ANS Grand Vice Presidents to fulfill this function.

)i;> Appoint two ANS Executive Committeewomen to serve on the ANB Grand CampEndowment Committee.

);. Take the lead role in promoting ANS local camp Elizabeth Peratrovich Day celebrations andimplement a plan to acknowledge her accomplishments at the state & national level.

» Make an activity report relating to her official duties at the up-coming ANB & ANS GrandCamp Convention.

1

1st and 2nd

VICE GRAND PRESIDENT

Responsibilities

The duties of the Vice Grand Presidents shall be the usual duties as designated by the office itselfand further explained in Robert's Rule of Order, and will include other duties as assigned by theANS Grand President. The Vice Grand Presidents shall make an activity report relating to theirofficial duties at the up-coming ANS Grand Camp Convention meeting.

In case of death, removal, resignation or permanent disability of the Grand President the 1st viceGrand President shall assume the duties of Grand President and 2nd Vice Grand President shallassume the duties of the 1SI Vice Grand President.

The Vice Grand Presidents primary responsibility is to oversee the work of the standing committeesat convention to ensure they are organized and functioning early.

The Vice Grand Presidents shall:

>- Post a list of assigned committees on the announcement board early together with the namesof the Chairperson, and assist the committee chairpersons in recruiting volunteers.

>- By written order, recruit and designate a chairperson for each committee under their chargeat the start of convention.

}i;> Meet with their assigned Committee Chairpersons to clarify their duties and responsibilities.

}i;> Maintain constant contact with the chairpersons and its members to ensure their tasks andresponsibilities are achieved efficiently and smoothly for them to feel good about their work.

}i;> Provide continuous and positive leadership, guidance, support, and assistance to theirassigned committees to ensure proper coordination of all Committees. Coaching the standingcommittees will help save time in their meetings and work as well as speed up committeereports in our regular meetings.

}i;> Organize the committee chairpersons, who are prepared to report, either in front of the roomor near a microphone so brief reports can be received without delay one after the other.

, Collect the Meeting Highlight Form from the Committee Chairperson immediately followingthe delivery of their report and turn all forms in to the ANS Secretary at the conclusion oftheir assigned committee reports.

,. Submit a Property Inventory List in triplicate: One will be attached to the current ANS GrandCamp Convention minutes, submit one to the in-coming Grand Officer when a change ofofficers takes place, and the third copy will be submitted to the ANS Grand President at theclose of the convention.

The Vice Grand President in charge of the Audit Committee will ensure that committee IS

functioning no later than the second day of convention.

2

GRAND SECRETARY

Responsibilities

The duties of the Grand Secretary are designated by the office itself and further explained in

Robert's Rules of Order, and other duties as assigned by the ANS Grand President. The Grand

Secretary shall make an activity report relating to her official duties at the up-coming ANS Grand

Camp Convention meeting.

The ANS Grand Secretary shall:

);> Record the minutes of all ANS regular meetings, executive committee meetings and itsresolutions and maintain a record book of all approved regular and committee meetingminutes.

);> Type all correspondence and reports for the Grand Officers and Executive Committeewomenand distribute them accordingly. All correspondence sent on behalf of the ANS GrandCamp, electronic and/or U. S. Mail, shall be sent to the ANS Grand President at that sametime.

);> Record the minutes of the ANB Convention and collect all convention speeches or reports toattach to the original minutes.

);> Maintain and update a policy book of all managerial functions as they are adopted atconvention.

);> Care for the property of the ANS Grand Secretary and maintain a current inventory list of allGrand Camp properties in her possession.

);> Ensure the Grand Secretary Property Inventory List is submitted annually at conventionimmediately following her activity report for the minutes.

>- Submit a Property Inventory List in triplicate: One will be attached to the current ANS GrandCamp Convention minutes, submit one to the in-coming Grand Secretary when a change ofofficers takes place, and the third copy will be submitted to the ANS Grand President at theclose of the convention.

3

GRAND TREASURER

Responsibilities

The duties of the ANS Grand Treasurer shall be the usual duties as designated by the office itself and

further explained in Robert's Rule of Order, and other duties as assigned by the ANS Grand

President. The Grand Treasurer shall make an activity report relating to her official duties at the up-

coming ANB & ANS Grand Camp Convention.

The ANS Grand Treasurer shall:

)0- File a quarterly report to the ANS Grand President between conventions.

)0- File a full audited financial report with the ANS Grand President and ANS Grand Secretarytwo weeks before the start of the Annual Convention.

);> Issue a receipt upon receiving the Money Transfer Form after verifying the funds receivedfrom the Auction, Door Admissions, ANS Dinner Sale, Budget and Audit Committee,Finance, and Indian Dance Committee Chairperson immediately following the close of theiractivity.

);> File the Final Grand Camp Convention Receipts Form with the ANS Grand Secretary at theclose of the annual convention.

,.. Care for the property of the ANS Grand Treasurer and maintain a current inventory list of allGrand Camp properties in her possession and

);> Ensure the Grand Treasurer Property Inventory List is up-to-date and submit it annually atconvention immediately following her activity report for the minutes.

);> Submit a Property Inventory List in triplicate: One will be attached to the current ANS GrandCamp Convention minutes, submit one to the in-coming Grand Treasurer when a change ofoffice takes place, and the third copy will be submitted to the ANS Grand President at theclose of the convention.

4

GRAND SERGEANT -AT -ARMS

RESPONSIBILITIES

The duties of the ANS Grand Sergeant-at-Arms shall be the usual duties as designated by

the office itself and further explained in Robert's Rule of Order, and other duties as

assigned by the ANS Grand President. The Grand Sergeant-at-Arms shall make an

activity report relating to her official duties at the up-coming ANB & ANS Grand Camp

Convention.

The ANS Grand Sergeant-at-Arms shall:

;.. Care for the property of ANS Grand Camp and maintain a current inventory list ofall ANS Grand Camp Regalia and its properties in her possession.

;.. Ensure that the Grand Sergeant at Arms Property Inventory List is up-to-date andsubmitted annually for the current Grand Camp minutes.

;.. Submit a Grand Sergeant at Arms Property Inventory List in triplicate: One willbe attached to the current ANS Grand Camp Convention minutes, submit one tothe in-coming Grand Sergeant at Arms when a change of office takes place, andthe third copy will be submitted to the ANS Grand President at the close of theconvention.

;.. Display the ANS Banner and Flags during convention and remove them uponadjournment.

;.. Ensure all property in her care are properly stored and cared for. (Example: If thesilver items need polishing see' to it that they are polished and that propermaintenance is adhered to throughout the year.)

;.. Work with the local Sergeant-at-Arms in setting up the meeting rooms to ensurethat all rooms are set up properly and ready prior to the designated time andrestore the meeting place following all meetings. (One example: room and thearea designated for the Bazaar)

~ Instruct the local Sergeant-at-Arms on their assigned duties during the annualConvention.

;.. Oversee the distribution of the minutes and materials at all meetings, and ensurethat the ANS and ANB Grand President, Executive Committee and GrandSecretary receives all minutes and materials prior to its distribution.

;.. Greet the guest speakers, usher them to the designated waiting area, inform theGrand Presidents of their arrival, and escort them to and from the podium.

;.. Inform the Grand Presidents of telephone calls and/or messages, and maketelephone calls for the Presidents when requested to do so.

5

President's Council

The President's Council shall be comprised of all Grand Officers, Grand President Emeritus, Grand

Treasurer Emeritus, and all past Grand Presidents. The Council shall function in an advisory

capacity to the Grand Officers during the work year and the delegates and alternates at convention.

ORGANIZATIONAL MEETINGof the

PRESIDENTS COUNCIL

The Grand President will set a date, time and place for the pre and post convention meeting. This

meeting is not an official meeting to take formal action. The attendance roll and proposed agenda

should be established at this meeting. At the discretion of the ANS Grand President committee

assignments can be given to the Grand Vice Presidents. Any pertinent business that should be

discussed will be addressed at this time.

6

GRAND CAMP COMMITTEES

Audit Committee

Auction Committee

Bazaar Committee

Benefits Gifts and Grants Committee

Budget and Finance Committee

Enrollment and Engrossment

Indian Dance Committee

Door Admissions Committee

ANS Dinner Sale Committee

Publicity Committee

Raffle Committee

Resolutions Committee

IMPORTANT INSTRUCTION

FOR ALL COMMITTEES AT THE CLOSE OF CONVENTION

All receipts, reports and itemized lists must be given to the appropriate Grand Officer before leaving

the Convention sight. This is absolutely necessary in order to maintain accurate records and ensure

reports are recorded in the minutes and appropriate credit is given.

If possible, type a final report. If you can't, make sure that the reports are neatly written and the

writing is legible. This is very important, and will not only help you, but will make sure that the

Grand Officers have this important information to be included in the minutes.

7

AUDIT COMMITTEE

GUIDELINES

Purpose

This committee works closely with the Grand Treasurer to ensure that all books and reports are ingood order and accurate as possible.

Regular Meetings

The committee will meet as soon as possible at the start of the convention to organize the work toaccomplish its goals. The committee should schedule meetings prior to the start of the dailycalendar; during the noon hour if the agenda permits; or during any free time including evenings toaccomplish its tasks.

Duties & Responsibilities

1. The Chairperson will prepare notices of all committee meetings and-a. Post meeting notices in the designated area for announcements; andb. Request the ANB Grand Secretary make regular floor announcements.

2. The chairperson should be prepared to-a. Give an oral committee report at the next ANS meeting; andb. File a completed Committee Meeting Minutes Form with the Grand Secretary at that same

meeting.

Final Instructions

All committee receipts, reports or itemized lists must be given to the ANS Grand Treasurer beforeleaving the Convention sight to ensure complete and accurate record keeping is maintained.

8

AUCTION COMMITTEE

GUIDELINES

Purpose

The committee is responsible for conducting silent and/or floor auctions to successfully sell alldonated items during convention.

Regular Meetings

The committee will meet as soon as possible at the start of the convention to organize and develop awork-plan. The committee should schedule meetings prior to the start of the daily calendar; duringthe noon hour if the agenda permits; during free time or evenings to accomplish its task.



2. Gather and verify completion of the Auction Item Form from each camp that donates on the firstday of convention.

3. Ensure daily auctions start off early and that every opportunity throughout the day is utilized(i.e., five or ten minute breaks) to accomplish goals. All auction items should be displayed in aconvenient location on the convention floor to stimulate participation and for any spur of themoment auctions.

4. The chairperson should be prepared to-a. Give an oral committee report at the next ANS meeting; andb. File a completed Committee Meeting Minutes Form with the Grand Secretary at

that same meeting.

5. The chairperson and two other committee members will-a. Verify all funds at the close of each auction activity; andb. Fill in a Money Transfer Form and deposit the money and form with the Grand Treasurer

forthwith.

6. Fill in the Auction Committee Activity Form at the close of each activity and file this form withthe Grand Secretary after the last scheduled activity of the committee.

Final Instructions

All committee receipts, reports or itemized lists must be given to the appropriate officer beforeleaving the Convention sight to ensure complete and accurate record keeping.

9

BAZAAR COMMITTEE

GUIDELINES

Purpose

The committee collects, records, and prices all items, and makes sure that everything is properlyturned over to the Committee Chairperson.

Regular Meetings

The committee will meet as soon as possible at the start of the convention to organize and develop awork-plan. The committee should schedule meetings prior to the start of the daily calendar; duringthe noon hour if the agenda permits; during free time or evenings to accomplish its task.



2. Gather and verify completion of the Bazaar Item Form from each donating camp. Each camp isto provide the committee with complete and accurate record of all items and should make sure allthings are marked with a price.

3. Work with committee members to-a. Confirm the date, time, and place for this event; andb. Determine needs, e.g., tables, chairs, and floor plan.

4. Work closely with the Publicity Committee Chairperson to develop posters, flyers,announcements, etc., to see that the bazaar is well publicized.

5. The chairperson should be prepared to-a. Give an oral committee report at the next ANS meeting; andb. File a completed Committee Meeting Minutes Form with the Grand Secretary at

that same meeting.

7. The chairperson and two other committee members will-a. Verify all funds at the close of the Bazaar activity; andb. Fill in a Money Transfer Form and deposit the money and form with the Grand Treasurer

forthwith. A copy ofthis form must also be filed with the Grand Secretary.

8. Fill in the Bazaar Committee Activity Form at the close of each activity and file this form withthe Grand Secretary after the last scheduled activity of the committee.

Final Instructions


10

BENEFITS GIFTS AND GRANTS COMMITTEE

GUIDELINES

Purpose

This committee selects an appropriate gift for the host camp(s) and outgoing officers. Thecommittee also selects any other awards that may be designated at the time of convention.

Regular Meetings

The committee will meet as soon as possible at the start of the convention to organize and develop awork-plan. The committee should meet prior to the start of the daily calendar; during the noon hourif the agenda permits; during free time or evenings to accomplish its task.


1. The Chairperson should consult with their committee advisor(s) to find out where to obtain themoney designated to make the necessary purchases. The designated amount of money isdetermined by the past Convention.

2. The Chairperson will prepare notices of all scheduled committee meetings and-a. Post meeting notices in the designated area for announcements; andb. Request the ANB Grand Secretary make regular floor announcements.

3. The Chairperson should be prepared to-a. Give an oral committee report at the next ANS meeting; andb. File a completed Committee Meeting Minutes Form with the Grand Secretary at that same

meeting.

4. At the close of Convention the Chairperson must give all receipts, committee reports anditemized lists to the Committee Advisor before leaving Convention. This is necessary to ensurereports and appropriate credit are given and recorded in the minutes.

Final Instructions


11

BUDGET AND FINANCE COMMITTEE

GUIDELINES

Purpose

This committee is responsible for issues and resolution relating to the fmances of the Grand Camp,including preparing a budget based on the maximum needs of the camp. The budget committeeworks closely with the Grand Treasurer, and other committees, to make sure the financial resourcesof the camp are directed in the overall work of the Grand Camp.

Regular Meetings

The committee will meet as soon as possible at the start of the convention to organize the work toaccomplish its goals. The committee should schedule meetings prior to the start of the dailycalendar, during the noon hour if the agenda permits, during any free time including evenings toaccomplish its task.




meeting.

Final Instructions

All committee receipts, reports or itemized lists must be given to the appropriate Grand Officerbefore leaving the Convention sight to ensure complete and accurate record keeping.

12

ENROLLMENT AND ENGROSSMENT COMMITTEE

GUIDELINES

Purpose

This committee is responsible for making sure that the minutes of the Grand Secretary, or the draftresolutions of the Resolutions Committee, or any special report(s) prepared by a standing or specialcommittee are spell checked and grammatically correct before they are mass produced anddistributed.

Regular Meetings

The committee will meet as soon as possible at the start of the convention to organize and develop awork-plan to accomplish its task. Thereafter, the committee will meet at the call of the chairperson.


1. The chairperson will circulate one working document among its members to complete itspurpose without delay and then return said document to the appropriate person immediatelythereafter to expedite the work ofthe convention.

2. The Chairperson shall identify herself and maintain constant contact with the Grand Secretary,the Resolutions Committee Chairperson and other standing or special committee chairpersonsimmediately following her appointment and stand ready to work at their call.



meeting.

Final Instructions


13

INDIAN DANCE COMMITTEE

GUIDELINES

Purpose

The committee is responsible for establishing the program for this special event.

Regular Meetings



1. The Chairperson will prepare notices of all scheduled committee meetings-a. Post meeting notices in the designated area for announcements.b. Request the ANB Grand Secretary make regular floor announcements.

2. Work with the host camp to develop the program.a. Confirm the date, time, and place for this event.b. Determine the amount of the Door Admission and be prepared to make this recommendation

at the next ANS Meeting.c. Identify and invite local dance groups and/or major attraction.d. Designate a Master of Ceremony; lead drummer and singer; establish the sequence of dance

performances.

3. Work closely with the Publicity Committee Chairperson to develop posters, flyers,announcements, etc., to publicize the event.


meeting.

Final Instructions


14

DOOR ADMISSIONS COMMITTEEGUIDELINES

Purpose

The committee is responsible for collecting door admission to the ANS Dinner Sale and the IndianDance event including establishing and enforcing the rules set for admittance to the dance.

Regular Meetings



1. The Chairperson will prepare notices of all scheduled committee meetings and-a. Post meeting notices in the designated area for announcements.b. Request the ANB Grand Secretary make regular floor announcements.

2. Work closely with the ANS Dinner Sale and Indian Dance Chairperson-a. Confirm the date, time, and place for both events; andb. Find out the amount of the door admissions. Change can be obtained from the Grand

Treasurer.

3. This committee will enforce the rules set for admission to these functions by askingpeople refusing to follow the rules to leave the premises. (Example: rules regardingcameras, tape recorders, and video cameras and equipment)

4. The chairperson should be prepared to-c. Give an oral committee report at the next ANS meeting; andd. File a completed Committee Meeting Minutes Form with the Grand Secretary at that same

meeting.

5. The chairperson and two other committee members will-a. Verify all funds at the close of this activity; andb. Fill in a Money Transfer Form and deposit the money and form with the Grand Treasurer

forthwith. A copy of this form must also be filed with the Grand Secretary.

Final InstructionsAll committee receipts, reports or itemized lists must be given to the appropriate Grand Officerbefore leaving the Convention sight to ensure complete and accurate record keeping.

15

ANS DINNER SALE COMMITTEE

GUIDELINES

Purpose

This committee will plan and prepare the ANS Dinner.

Regular Meetings




2. Work closely with the host camp president or their designated representative to-a. Confirm the date, time, and place for this event.b. Coordinate volunteers to gather all food donations and make sure they are properly stored

until the night of the dinner.c. Coordinate volunteers to pick up and deliver donated food items to the designated place for

preparation.d. Coordinate the cooks, kitchen helpers, servers and clean-up crew.e. Make sure adequate help is available to prepare and serve the dinner on schedule.

3. Work closely with the Publicity Committee Chairperson to develop posters, flyers,announcements, etc., to ensure the ANS Dinner is well publicized in a timely manner.


meeting.

Final Instructions


16

PUBLICITY COMMITTEE

GUIDELINES

Purpose

The committee is responsible for advertising and media communication for the Grand CampConvention activities.

Authority

The Publicity Committee is a standing committee that serves primarily during the Grand CampConvention.

Regular Meetings

The committee will meet as soon as possible at the start of the convention to organize and develop awork-plan to satisfy its workload. The committee should plan on meeting prior to the start of thedaily calendar; during the noon hour if the agenda permits; during free time and/or in the evening toaccomplish its goals.


1. The Chairperson will prepare notices of all scheduled committee meetings and-a. Post meeting notices in the designated area for announcements.b. Request the ANB Grand Secretary make regular floor announcements.

2. Prepare a list of community-wide locations and organizations for faxing and postingnotices of Grand Camp Activities.

3. Work actively with each committee requiring flyers, posters, announcements, PSA'setc.

4. Prepare notices and flyers of upcoming events and activities and post or fax themas decided above.

5. The Chairperson should be prepared to give an oral committee report at the next ANSmeeting, complete and file a Committee Meeting Minutes Form with the GrandSecretary; and complete and file any forms required by the Grand Treasurer.

Materials Needed:

Poster board, felt tip pens, construction paper, etc.

Final InstructionsAll committee receipts, reports or itemized lists must be given to the appropriate Grand Officerbefore leaving the Convention sight to ensure complete and accurate record keeping.

J- - ~------- .........

17

RAFFLE COMMITTEEGUIDELINE

Purpose

The committee makes sure the raffle items donated to the Grand Camp for fundraising are sold.

Regular Meetings

The committee will meet as soon as possible at the start of the convention to organize and develop awork-plan to satisfy the workload. The committee should plan on meeting prior to the start of thedaily calendar; during the noon hour if the agenda permits; during free time and/or in the evening toaccomplish its goals.


1. Contact local camps to let them know who has the roll of raffle tickets and where they can bepicked up.

2. Gather and verify completion of the Raffle Item Report Form from local camps.

5. The chairperson should be prepared to give an oral committee report at the ANS meeting as wellas carry out 'the following tasks:a. Fill in a Committee Meeting Minutes Form and file it with the Grand Secretary.b. The chairperson and two other designated persons will verify all funds at the close

of each activity.c. Fill in the Money Transfer Form and deposit the money with the Grand Treasurer

forthwith. A copy of this form must also be filed with the Grand Secretary.

Final Instructions


18

RESOLUTION COMMITTEEGUIDELINES

Purpose

The committee will receive and review all ANS resolutions to ensure they are written in properform.

Regular Meeting

The committee will meet immediately after the deadline for filing resolutions to review them.

The Chairperson may call the committee at any time during Convention to deal with recommendedchanges on resolutions.


1. The committee will recommend the closing date for receiving ANS resolutions.

2. The committee shall make recommendations on resolutions and recommend changes toresolutions dealing with resolutions submitted to the Convention.

3. The committee will make any recommendations to the Sisters on the resolution process.

4. The Chairperson should be prepared to give an oral report to the ANS meeting and fill inandfile the Committee Meeting Minutes Form with the ANS Grand Secretary.

Final Instructions


19

ALASKA NATIVE BROTHERHOOD AND ALASKA NATIVE SISTERHOODGRAND CAMP

MEMORIAL SERVICE

Designate: Master of Ceremonies, Chaplain, Bible Bearer and Keynote Speaker.

Music: Make sure there is a pianist.

Scriptures: Assign an appropriate scripture.

Sergeant-at-Arms needs to know ahead oftime where to turn down lights and theswitch to turn them off. The sergeant-at-arms should check to see if there is properventilation.

Sergeant-at-arms organizes the procession.

Procession: The Sergeant-at-arms escorts elder ANB and ANS Executive Committee members totheir chairs in front of the stage.

The Grand Presidents take their place.

Grand Officers march in order:lSI Grand Vice Presidents of the ANB and ANS2nd Grand Vice Presidents of the ANB and ANSGrand Treasurers of the ANB and ANSGrand Secretaries of the ANB and ANS

Executive Committee members of the ANB and ANS march in.

Bible Bearer follows.

Candle-bearers march in according to names of the Founding Fathers list.

Camps march in by number sequence.

ANS Grand President raps gavel three times, three seconds apart.

ANB Grand President gives a statement.

Program: The Chaplain offers the opening prayer and scripture.

The speakers give their speeches (approximately 10 minutes)

(Lights are reduced to halfby the ANB Sergeant-at-Arms.)

The ANB or ANS Grand Secretary gives roll call of founders. (A candle isextinguished from right to left.)

20

Program continued: Roll Call of Founders:

George FieldsWilliam HobsonJames JohnsonEli KatanookSewardKunzPaul LibertyFrank MercerFrank PricePeter SimpsonJames WatsonChester WorthingtonRalph Young

Marie Orson, Secretary

Roll Call with camps responding ---each camp calls our name(s) of their deceased.

ANB Grand President will state: "The Grand Secretary will inscribe the namesannounced into the Roll of Honor in the Grand Camp's Book of Remembrance."

Special music is given at this time.

Chaplain gives special prayer.

ANB Sergeant-at-Arms turns on the lights.

ANB Grand President states, "I now declare this Memorial Ceremony closed."

ANB Grand President raps the gavel three times, three seconds apart.

You would wear your long black dress at the Memorial Service.

21

SOUTHEAST ALASKA NATIVE WOMEN'S CONFERENCE

"Making a difference ... "

The Southeast Alaska Native Women's Conference sponsored by the Alaska Native SisterhoodGrand Camp was adopted by resolution at the 1984 Alaska Native Brotherhood Grand CampConvention. Resolution #119, titled: Southeast Alaska Native Women's Mid-winter conferencesponsored by the Alaska Native Sisterhood Grand Camp, reads:

THEREFORE BE IT RESOLVED that the Grand Camp Convention of the Alaska NativeBrotherhood and Sisterhood assembled in Sitka, Alaska, 1984, endorse and support a mid-winterconference for Southeast Alaska Native women, and

BE IT FURTHER RESOLVED THAT EACH ANS camp endeavor to financially sponsorrepresentatives to the conference and that the committee seek other sources of financial assistance,and

BE IT RUTHER RESOLVED that the ANS Grand Camp President hereby is instructed to appoint aconference Committee who shall report progress to the ANS Grand President and ANS ExecutiveCommittee.

The overall goal set: To provide Southeast Alaska Native Women with an opportunity to gathertogether, to define and share cultural values, to discuss issues of concern, to learn from one another,to encourage, inspire and support one another.

Other goals: (1) to strengthen family life.(2) To reach out to younger Native women and provide a forum for issues and topics

not addressed elsewhere.(3) To prepare for and begin the collection of the history of Alaska Native women.(4) To help women help themselves to realize their full potential.(5) To build unity; to network.

Jennifer Brady, Ts'enak, created the Southeast Alaska Native Women's Conference logo copyright1985.

Doloresa Cadiente designed and donated stationary for the Southeast Alaska Native Women'sConference, a Certificate of Appreciation for retiring committee members, and the Southeast AlaskaNative Women's Logo Lithograph made by Bill Hudson, 1993.

22

ANB or ANS Local Camp Memorial Service

3 Raps of the gavel with one (I) second pause in between.

President: The Camp # _ Memorial for ,(ANB/ANS) Brother or Sister

_______________ , will come to order.(full name)

President: Please rise as (name) offers Prayer.

President: (one rap of the gavel) Please be seated.

MUSIC

President: ____ .--l..name) , will present the Scripture Reading.

MUSIC

President: __ (name) , will present the Eulogy.

President: Secretary __ (name) , will conduct the Roll Call.

Roll Call: List those members present with the deceased name listed last, when the deceasedname is reached, call the name 3 times- with l-second pause in between.

Roll Call Response by _' Secretary you call _Brother/Sister

_____ (name ) m vain. has left this world and gone to _he/she his/her

Heavenly reward.

I move and ask unanimous consent to have _Brother/Sister Name

Placed on the Roll of Honor in the Book of Remembrance of Camp # __ ."-I,, 0 \? \ 4.J-\ oY'V\ ,

President: A So ordered (one rap of the gavel)

Love Offering and/or Remembrances: Camp Presidents, members, friends, and Representatives fromother organizations.

Investiture by _1. Coogaynah, the symbol of Valor2. Cap and Pin signifying pride in membership and/or re-instatement

(Adopted at the 2000 Convention to use as a guide.)

23

.....J

Invitation to Join ANB or ANS by (j_~tid..e..?

(Family members and friends joining at this time may select which camp they want to join)(ANE & ANS dues are $12.00 and junior members $1.00)(Please rise) Oath of Membership Administered by c1~ r

(please remain standing) President: Prayer will be offered by _

SUGGESTED PRAYER:

Eternal God and Father of Our Lord and Savior, we bow in thy presence with a burden of sorrow,unable to stand, we are reminded of thy great and wondrous words:

"Come unto me all ye that labor and are heavy laden and I will give you rest."Continue thy mercy to us in the hours of trial and comfort ... as a father would embrace a child ingreat need ... may we have assurance of thy abiding presence ... bring healing to broken hearts ...helping all to remember that this is not the end - as the laborers influence and the heritage of ourdeparted (Brother or Sister) has been passed on to (his or her) family, relatives, and friends. Helpeach of us to understand this bears witness to immortality born of thy spirit. We ask this in Jesusname. Amen.

President: One (1) rap of the gavel. "Please be seated."

President: Announcement( s)

a. location of internmentb. luncheon or dinner if scheduledc. acknowledgement of family present by ___.:.d. Family response by _

Music - Onward Christian Soldiers

President, will offer the closing Prayer. (Please rise)

President: One rap of the gavel. (Please be seated)

President: The Camp Memorial Service is adjourned. One rap of the gavel.ANBorANS

(Adopted at the 2000 Convention to use as a guide.)

24

MILDRED SPARKS COOGA YNAH

Mildred Hotch Sparks was born in Klukwan, AJaska. Sister Mildred Sparks completed three termsas ANS Grand President; and from 1954 to 1962 she functioned as its Grand Treasurer. She isremembered for her "giving" nature, for renewing Native Dance, art, and potlatching, and forpreserving valuable cultural artifacts. She exhorted to her friends to "Help your people [and] get outand do something." She would suggest that they "speak for [their] people, not for [them] selves andspeak the truth." Furthermore, they should "not be prejudiced against other people, or put[themselves] above them" -"By the Words of the Mouth Let Thee be Judged": The Alaska Native SisterhoodSpeaks written by Susan H. Koester with assistance from Emma Widmark.

Sister Mildred died in May of 1984. Since she was an ardent believer in the Alaska NativeSisterhood and an advocate for the rights of all Alaska Natives, her family wished that banners begiven to all camps in her honor. Her eldest daughter, Margaret Thomas, was responsible for havingthe banners made and given to the camps in the fall of 1984.

The Mildred Hotch Sparks Annual Incentive Award was started to encourage camps to recognizeannually an outstanding Sister for their contributions to the ANS. The recipient has the honor ofwearing the Mildred Sparks Coogaynah at all ANS activities for the coming year.

ANS Camps have selected different methods of awarding the Mildred Sparks Coogaynah, someinclude:

l. Appoint a Special Committee to receive nominations for this prestigious award at least thirtydays prior to the date of its award. The Special Committee is charged with reviewing andselecting the outstanding Sister who may keep her name confidential until it is awarded at theup-coming Installation of Officers, Founder's Day Celebration, or Elizabeth Peratrovich DayCelebration.

Or

2. By special nomination and election at a Regular Meeting.

Or

3. Place the nominees name(s) on the ballot during Election of Officers.

Or

4. Designate the Camp President to make the selection.

Or

5. The Camp may choose to have the incumbent Camp President wear the Coogaynah duringher term.

25

PRESERVATION OF MEMBERSHIP ROLL

Our local ANS membership continues to grow and name and addresses are often hard to track,

especially with members joining other camps. In order to certify our membership roll, we need to

include "maiden name, to better identify the members. Maiden names do not change, but last names

often do through marriage and divorce.

Adding maiden names would also make our membership rolls preserve the history of the ANS

members. Many families have contributed greatly to the organization and the only way they can

stay alive on our rolls is by showing their family name. We could be the first camps to record this

information and hopefully convince the Grand Camp to endorse this for memberships.

It would be wonderful to have our membership date back to the beginning of this camp. We can

start our Charter of March 3, 1926. The membership itself is the historical part of this great

organization; so we should celebrate it through "recognition of family".

Submitted to ANS Camp #2And Carbon Copied to ANS Grand Camp by

Sister Emma OlsenJuneau, ANS Camp #2

2001

26

THE COOGAYNAH\t\'V'

In Preparation to host the 17ili Annual Grand Camp Alaska Native Brotherhood Convention, HainesCamps #5, was inspired by Vice Chairman, Samuel Jackson to share significantly with the delegates.He suggested a banner, or Coogaynah, a traditional costume bearing Tribal or Clan totemicemblems. For this occasion, an arrow going through the initials of the Alaska Native Brotherhood(ANB) replaced the ceremonial emblem symbolizing the organization going beyond its immediatearea.

Suki, an Aunt of Dr. Mildred Sparks, Grand President Emeritus, and Mrs. Nellie Willard, suggestedmoose hide; their ancestors suffered untold hardship on the trail from Haines to the Interior duringtrading ventures. A prized item was tanned moose hide. Hence, the color represented gold, and themany dying in its pursuit, the red symbolizing this loss.

A Canadian Indian, Susie Pringle, was requested to sew the ANB Coogaynahs. In a picture of theConvention seventeen Coogaynahs were noted; the Sisterhood had the honor of placing these on thedelegates and Grand Officers.

At an Executive Committee meeting held on September 25-26, 1981, Grand President Emeritus, Dr.Mildred Sparks commented on the history of the colors of the Alaska Native Brotherhood andAlaska Native Sisterhood (ANS). She pointed out that the ANS Coogaynah's color white was tosignify the pure white snow sent from heaven, and the royal blue was to represent faithfulness to thisorganization. She further pointed out that the ANB color gold was to signify the gold that the whiteman took from our land, and the red signified the blood that was shed in battle for many of ourIndian people.

How to make the Coogaynah

ANB ... Color, medium tan, moose hide, 4 inches wide; medium size 36 inches long; 14inch red trim;letters 2 % inches high and a half inch thick; arrow 14 inches long and 5 Y2Inches from the top fold, letters and arrow are red.

ANS ... color, royal blue velvet; white trim; white letters and arrow of felt. Measurements are thesame as for ANB.

The Coogaynah is worn over the right shoulder.

Coogaynahs are worn for special times such as the Memorial Service and Grand OfficersInstallation. Coogaynahs are not worn while serving, eating or dancing.

The Coogaynah is treated with great pride and respect; it is our emblem symbolizing the AlaskaNative Brotherhood and Alaska Native Sisterhood.

27

Member Responsibilities

A Maintain "Good Standing Membership" status

B. Attend camp meetings on a regular basis

C. Be punctual for meetings, social functions, and hearings

D. Volunteer to serve and/or assist with committee activities

E. Adopt a sister member & maintain an on-going contact. Call her regarding camp

activities

F. Purchase a copy of the ANB & ANS Constitution and by-laws

G. Become cognizant of the basic parliamentary rules, and verbiage

H. Call in with donation

1. Discuss your concerns with the President

J. Assist the president and/or committee chair with maintaining order in the meeting and

following the agenda

K. Write out motions prior to seeking the floor

L. Present resolutions, with proper documentation, and assist with procuring needed

information

M. Do not disturb the meeting by whispering or constant walking in and out

N. Accept the will of the membership, i.e.: Majority Vote

O. Be patient with and compliment the officers, junior, committee members and other

members on the work they are doing

28

L· I Addr L fE .

Alaska Native Sisterhood Grand Camp

INVENTORY LIST FOR THE ANS GRAND SECRETARY

ist terns ess or ocation 0 quipment

Laptop - List brand name, model & Serial #and accessories i.e., brief case, software

Printer - List brand name, model, & serial #

RecorderlTranscriber - List brand name, model& serial #

Records:

This form must be filled out in triplicate by the outgoing Grand Secretary before departing or priorto the close of the annual Convention and officially filed with the incumbent ANS Grand Secretary.

Grand Camp Minutes Date Filed: ----------------------Incumbent Grand Secretary Retained: ----------------------------Date of Transfer: ------------

Incoming Grand Secretary Outgoing Grand Secretary

29


L' tIt Addr L fE .

INVENTORY LIST FOR THE ANS GRAND TREASURER

IS ems ess or ocation 0 ~qUlpment

Laptop - List brand name, model & Serial #and accessories i.e., brief case, software

Printer - List brand name, model, & serial #

Records & Checks

Number of Hats:Number of Life Member Pins:Number of Regular Pins:

Number of Life Member CertificatesNumber of Commemorative Pendants

-

30

This form must be filed in triplicate by the Grand Treasurer and officially filed with the ANS GrandSecretary before departing or prior to the close of the annual Convention .

. Grand Camp Minutes Date Filed: _

Incumbent Grand Treasurer Retained: _

Date of Transfer: -------

Incoming Grand Treasurer Outgoing Grand Treasurer


INVENTORY LIST FOR THE GRAND SERGEANT-AT-ARMS

Item Persons Name or Location Grand Officer

Gavel Grand President

Bible 15t Vice Grand President

Retired Grand President Grand PresidentCoogaynah

Grand President's Grand PresidentCoogaynah

Elizabeth Peratrovich 1. On hand Grand PresidentBanners (2) 2. Displaced

Grand President Emeritus Grand President EmeritusCoogaynah

LaptoplPrinter Grand Treasurer

Gateway Solo Computer & Grand SecretaryHP DeskJet 340

Elizabeth Peratrovich ANB Hall Camp #2 320 W. Willoughby Ave.Bronze Bust Showcase Juneau, Alaska 99801Gifted by Artist FrankPeratrovich

Elizabeth Peratrovich ANB Hall Camp #2 320 W. Willoughby Ave.Portrait Showcase Juneau, Alaska 99801Gifted by Artist DesaJacobsen

31


INVENTORY LIST FOR THE GRAND SERGEANT-AT-ARMS continued

L'tIt Addr fE 'IS em ess or ocation 0 .qurpment

ANS Banner

ANS Flag

Octopus Bag (2002) for the incumbent GrandPresident Emeritus to use while in office

Past Grand President Emeritus Photos: StellaMartin (2002) and Bessie Visaya (2003)

Vo-st-- G e 'S"'-.l...- q.. Cl,,(,Wt"

This form must be filled out in triplicate by the Grand Sergeant-at-Arms and officially filed with theANS Grand Secretary before departing or prior to the close of the annual Convention,

Grand Camp Minutes Date Filed: ----------------------Incumbent Grand Sergeant-at- Arms Retained: __

Date of Transfer: --------

Incoming Grand Sergeant-at-Arms Outgoing Grand Sergeant-at-Arms

32

GRAND CAMPALASKA NATIVE SISTERHOOD

GRAND CAMP CONVENTION(Year)

FINAL

GRAND CAMP CONVENTION

RECEIPTS

RECEIPTS TOTAL

BAZAAR

RAFFLE

INDIAN DANCE

INDIAN DINNER

AUCTION

DONATIONS

TOTAL AMOUNT:

Signature of Grand Treasurer

Date

CC: Grand Secretary

33

L- - -


(Year)GRAND CAMP CONVENTION

AUCTIONCOMMrnnrnEACTIVITYFORMITEM DONATED BY

l.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

16.

17.

18.

19.

20.

AUCTION PRICE ACTUAL PRICERECEIVED

Committee Chairperson Signature Date

cc Grand TreasurerGrand Secretary

34

ANS Camp No. _

ITEM1.

2....,:>.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

16.

17.

18.

19.

20.

21.



(Year)GRAND CAMP CONVENTION

BAZAAR

DONATED BY VALUE AMOUNT RAISED

35


DOOR ADMISSIONSCommittee Meeting Minutes Form

Committee ------------------- Advisor --------------------Chair ----------------------- Co-Chair ------------------

3.

etc.

1.--------------------36


Convention(Year)

Door Admissions

Final Financial Report

Date: -----

o Indian Food Sale Committee

o Indian Dance Committee

Indian Food Sale Total $-----

Indian Dance Total $-----

Still Cameras Total $-----

Video Cameras $-----

Total $-----

Chairperson

Final InstructionsAll committee receipts, reports or itemized lists must be given to the appropriate Grand Officer

before leaving the Convention sight to ensure complete and accurate record keeping.

37

ANS Camp No. _

ITEM

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

16.

17.

18.

19.

20.




RAFFLE

DONATED BY VALUE AMOUNT RAISED

38



RAFFLE (continued)ANS Camp No. _

ITEM AMOUNT RAISEDDONATED BY: VALUE

26.

27.

28.

29.

30.

31.

35.

$_-----Grand Total ofRaffie

Committee Chairperson Date

Note: The Committee Chairperson will complete a Money Transfer Form before turning in theprofits to the ANS Grand Treasurer immediately following the close of any fund raisingactivity.


39



INDIAN FOOD DONA nONS

ANS Camp No. _

ITEM DONATED BY:

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

16.

17.

18.

19.

20.

21.

40

GRAND CAl\.1PALASKA NATIVE SISTERHOOD

COMMITTEE MEETING MINUTES

Committee ------------------- Advisor -----------------Chair _ Co-Chair -------------------Date:___ Time Start. End Locatio0o- _

, ;.

10.

5.

5.4.6.

7.

(Use the back of this form is more space is needed.)41

~GRAND CAMP

ALASKA NATIVE SISTERHOOD

MONEY TRANSFER FORM

Committee Date:(Name)

Count Cash Amount

.01 X $

.05 X $

.10 X $

.25 X $

.50 X $

$1.00 X = $

$5.00 X $--$10.00 X $

$20.00 X $--

$50.00 X $

$100.00 X = $

Checks X $--

Total $List Checks

Check Dollars Cents Check Dollars Cents Check Dollars Cents

ANS Grand Treasurer

42

Alaska Native Sisterhood

Membership Application

ANS Camp # _ Conununicy __

Type of Application: New __ Reinstatement __ Junior __ Honorary __

Lifetime __ Membership Transfer __ Associate __

Name ----------------------- Home Telephone _

Maiden Name: ------------------- Work Telephone _

Place of Birth ------------------ Fax ( ) _E-mail 1

E-mail 2

Residence Address ------------------------------------------------Mailing Address _

Emergency Contact: Name _

Address --------------------------------------Telephone # _

Amount of Dues Received $---- OR Transfer from Camp _

Date Membership Approved I I----

Signature _Treasurer and/or Financial Secretary

(Adopted 2000 ANB & ANS Grand Camp Convention.)

43

Alaska Native Sisterhood

Letter of Transfer

Date: ------

------ is a member in good standing at Camp # __ ,

----- . Her membership dues are paid through __ 1__ 1 _

Camp Treasurer

She may transfer her membership from .the community of _

Camp #__ to the community of , Camp #__ .

In Sisterhood,

President, Camp #__

The community of , Camp # __ acknowledges this Transfer.

(Adopted 2000 ANB & ANS Grand Camp Convention.)

44

ALASKA NATIVE SISTERHOOD GRAND CAMPConvention Preparation CHECK LIST FORM

This form will assist your Camp and Delegates to prepare for convention:

Each delegate must have:

• ANS Pin • ANS Hat • ANS Coogaynah• Current Membership card and receipt (i.e., 2003 Convention show 2004 Membership Card)• Black dress or skirt (preferably long) with black blouse• White dress or skirt (preferably long) with white blouse

Jeans are not to be worn during convention hours or during various convention ceremonies.

For each of the eleven tasks listed below record when completed and the person responsible.

1. Credentials Report with the following information.

Date Completed Person Responsible

Election Information

List of Regular Members

List of Lifetime Members

List of Student Members

2. Division of Dues for ANB Grand Treasurer ------

3. Budget Pledges for ANB Grand Treasurer _

4. Treasurer/Secretary Report

5. Camp Report

6. Indian Food Sale Form

7. Auction Items Form

8. Raffle Items Form

9. Bazaar Items Form

10. Camp Records: Camp Meeting Minutes _

Record of Activities

11. Hostess Gift

4S

ALASKA NATIVE BROTHERHOOD & ALASKA NATIVE SISTERHOOD

OFFICIAL FINANCIAL & CREDENTIALS REPORT

Local camp Number __ (check one) ANB __ ANS __

Located at-----------------Address

Membership last Convention (total number of members)

Cash received from membership dues

Division of Dues (amount given to ANB Grand Treasurer)

Local Camp Scholarship Amount

Grand Camp Assessment

Grand Camp Scholarship

Grand Camp Fundraisers:

City State Zip

Yes No Amount donated

Benefits

Delegate Expenses (per diem, travel, Grand Ball, Registration, and Grand Officer Donation) _

Cash on Hand

- Grand Camp Bazaar Donation (approximate)

Total number of Local Meetings held during the work year

President Vice President-------------- ---------------Secretary Treasurer _

Delegates Elected on __ day of _

1) , President - Delegate by virtue of office

2) , Elected Delegate



Attest: , President------------------------Attest Secretary

__________________________ , ANB Grand Treasurer _DateSignature

46

GRAND CAMP AWARDSSeptember 31-0ctober 1

(year)

10 POINTS PER SEGMENT - SCORE 0 TO 10 - TEN BEING THEHIGHEST POSSIBLE POINT

1. Annual Election of Officers (5 points) and Installation of Officers (5 points).

2. Program plan for the year by officers (5 points) Founder's Day event (5 points).

*3. Regular Payments on Annual Assessment.

*4. Number of new members gained.(The camp with highest # new members gained will receive 10 points.)

5. Minutes (5 points) other records (5 points) brought to convention for evaluation.

6. Meetings- regular highest possible 36 points (September to May inclusive)

7. Support youth programs (5 points), Native Culture and others (5 points)

8. Community Outreach, welfare, others

*9. Full Delegation to Annual Convention(President-3 points, 2 delegates- 6 points & 1 alternate 1 point)

*10. Bazaar donation to Grand Camp.

TOTAL (100 Points Possible)

Community Name

ANB Camp Number _ (Joint Meeting Minutes) ANS Camp Number __

ANB Camp Number _ ANS Camp Number __

Printed Name of Committee MemberSignature of Awards Committee Member

Camp # of Committee MemberCommittee Members Community

Date

*Information found on Credentials Report

47

OATH OF OFFICE AND 1v1EMBERSHIP

Any person authorized to do so by the Convention or assembly or appointed by the President mayadminister the oath

(Please raise your right hand)

"Do you solemnly promise and swear that you will support the Constitution and laws

of the United States; and that you will support and abide by the Constitution and by-

laws of the ALASKA NATIVE BROTHERHOOD [and the ALASKA Native

SISTERHOOD], and that you will set an example for the members of the ALASKA

NATIVE BROTHERHOOD [and the ALASKA NATIVE SISTERHOOD], walking

before them in all humility and love, and subordinating yourself to the wishes and

welfare of this organization?"

(The new officer(s) or member(s) must now answer "I do")

"Do you take this obligation promising t look to your Heavenly Father for Wisdom

and strength to keep you steadfast?"

(The new officer(s) or member(s) must again answer "1 do")

The taking ofthe above oath of office may be followed by prayer, which shall be offered by theperson administering the oath or by someone else at this request.

48

ONWARD CHRISTIAN SOLDlERS

CHORUSOnward, Christian Soldiers, Marching as to war,

With the cross of Jesus going on before!

At the sign of triumph, Satan's host doth flee;On then Christian soldiers, On to victory!

Hell's foundation's quiver, at the shout of praise;Brothers, lift your voices, loud your anthems raise;

(Chorus, everyone)

(Women's voices only)Like a mighty army, moves the Church of God;

Brothers we are treading, where the saints have trod;We are not divided; all one body we;

One in hope and doctrine, one in charity.

(Chorus, everyone)

Onward then ye people; Join our happy throng;Blend with ours your voices, in the triumph song;

Glory, laud and honor, Unto Christ the King;This through countless ages, Men and angels sing.

(Chorus, everyone)

49

Documents

Grand Camp Alaska Native Sisterhood...Brotherhood and Alaska Native Sisterhood have an astounding list of accomplishments directly attributed totheANB &ANS including influencing the