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October 24, 2019
Academic and Student Affairs &Information Technology Services
Pilot UpdateCassandra Levesque, Degree Audit Support Analyst, Transfer and Degree Audit Support
Michael Olesen, Project Manager
Kelly Ponto Watrin, uAchieve Planner and Schedule Builder Support Analyst
Marla Sykes, Director for Degree Audit/Support
Graduation Planner and Schedule Builder
2
Academic Planning and Transfer Resources
Available at all the colleges and universities of Minnesota State:
• Student eServices
My Minnesota State School Summary
Courses & Registration
Academic Records
Financial Aid
Bills and Payment
And more
3
Academic Planning and Transfer Resources
Available at all the colleges and universities of Minnesota State:
• Catalogs
Course information
Program information
Graduation requirements
• Webpages
Program and department information
Program checklists
4
Academic Planning and Transfer Resources
Available at the all colleges and universities of Minnesota State:
• Degree Audit
Online degree audit system accessible through student eServices
Students and advisors can check progress toward degree completion
Highlights specific courses and requirements for degree completion indicating which are still needed, which are in-progress, and which have been completed
887,392 total audits were run by students and advisors Jan-Aug 2019
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Academic Planning and Transfer Resources
Available at all the colleges and universities of Minnesota State:
• Course Transfer Information - Transferology
Assists users in making informed decisions when transferring credits
Students can import their coursework from all Minnesota State colleges and universities allowing them to see how their credits transfer
Option for students to run degree audits for prospective transfer school
Course Information – Transfer Evaluation System (TES)
Allows users to locate course descriptions
Route and track transfer evaluation process
Generates lists of likely equivalencies between institutions
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Academic Planning and Transfer Resources
Degree Audit System, Transferology, and Data from ISRS
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Academic Planning and Transfer Resources
What is missing from the current resources?
• An academic planning tool that allows students to
Plan courses for future terms
Create interactive paths toward graduation
Access audit data in a year and term-by-term format
Create their own personalized paths with varying credits
Be alerted when they are going off track toward award completion
8
Academic Planning and Transfer Resources
What is missing from the current resources?
• An academic planning tool that allows colleges and universities to
Suggest a plan to help guide students toward graduation
Aggregate data and analyze for course demand
Increase operation efficiency
Anticipate classroom scheduling needs
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Graduation Planner
Why the uAchieve Planner?
• Better meets the needs of Minnesota State students by
Using the existing transfer tables and degree audits
Allowing students to build personalized and changeable term-by-term plans
Displaying optional intuitional-built roadmaps that define a path toward graduation
Utilizing intuitive drag and drop planning for either the roadmap or degree audit
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Graduation Planner
Why the uAchieve Planner?
• Provides staff and administration with more tools:
Interactive planning with degree audit validation
Keeps students on track with warnings and notifications
Option for students to create a graduation plan on their own or with an advisor
Current degree audits can be used, no need to rebuild them in a new application
No need for double entry of transfer equivalencies
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Graduation Planner
Why the uAchieve Planner?
• Captures true course demand:
Analyze aggregate data for efficient course scheduling and room usage
Increase efficiencies
Better satisfy student course needs
Predictive course offering information in student plans
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Courses can be planned from the
Degree Audit or a Roadmap
Planned courses can be checked
against and applied to the student’s
Degree Audit.
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Graduation Planner
Recap: The uAchieve Planner• is integrated with the degree planning tools currently used on all campuses and
will be accessed through eServices
• leverages existing data provided through the uAchieve Degree Audit (aka DARS) including transfer equivalencies, for the colleges and universities of Minnesota State
• allows institutions to create interactive roadmaps that more clearly define a path to graduation
• encourages students to use these roadmaps to build their own personal plans, helping them stay on track to meet their educational goals
• allows for the creation of term-by-term plans which will provide institutions with valuable aggregate data needed for demand analysis and classroom scheduling
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Graduation Planner
Recap: The uAchieve Planner
• Reports
Courses can be captured
Aggregate data can be analyzed
Creates more efficient facility and faculty utilization
Ability to better satisfy student course needs
• Reporting options include
Planned course demand
Scheduled course demand
Student plan progress
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Graduation Planner
Recap: The uAchieve Planner
• The colleges and universities of Minnesota State will be able to choose
to implement the uAchieve Planner when they determine it is appropriate
to continue using their existing tools
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Graduation Planner and Schedule Builder
Wait, there’s more! The uAchieve Schedule Builder
• Next phase after the Graduation Planner is implemented
Dependent on curriculum development and staff time/commitment
• Creates student schedules in calendar format
• Combinations based on preferences can be built manually or auto-generated
Show busy times and availability
Ability to share with advisor
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Schedule Builder
Can provide multiple schedule options in calendar format based on student preferences
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Preparing for Implementation
Inclusive Student Success
• Focus on equity and accessibility for all students
Required data will be the same for all Minnesota State colleges and universities
Certain fields will need to be populated in specific ways
Timing of updating course information in ISRS will impact tools
• Tutorials for using the planning tools
Will be developed by the Minnesota State system office functional team
The colleges and universities of Minnesota State will be able use them as is or create their own
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Preparing for Implementation
Degree Audit System, Graduation Planner, Schedule Builder, and Data
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Preparing for Implementation
Degree Audit System, Graduation Planner, Schedule Builder, and Data
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Preparing for Implementation
Inclusive Student Success
• Information will need to be consistent across planning tools
Catalog
Course schedule
Confirm all course information is up to date and correct for placement scores, prerequisites, co-requisites, and designated MNTC goal areas if applicable
Degree Audit
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Graduation Planner Implementation
Part 1 Getting Started - Timeline
• July 2019 - Technical implementation began and continues
• September 2019 - Pilots schools selected
Representative of Minnesota State student demographics
Two colleges and two universities
• October 2019 - Training for functional team and pilot schools began and continues
Developed two roadmaps for each institution
Developed training documentation
Trainer the trainer
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Graduation Planner Pilot
Part 1 Overview
• Limited to 2 colleges and 2 universities
• Roadmap for the MNTC and 2 programs for each pilot school
Developed in the test environment
Will need to be setup in production
• Participate in Training
Build knowledge base
Assist with supporting the planner and schedule builder
• Assist with developing the systemwide rollout strategy
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Graduation Planner Pilot
Part 1 Introducing the Pilot Colleges
• Minneapolis College
Michele Copeland, Elizabeth Erredge, Sloane Kosky, and Merry Schmitt
Liberal Arts & Sciences, AA
Business Transfer Pathway, AS
• Minnesota State Community and Technical College
Sharlene Allen and Suzie Lundsten
Accounting Transfer Pathway, AS
HVAC/R, Diploma
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Graduation Planner Pilot
Part 1 Introducing the Pilot Universities
• Southwest Minnesota State University
Pat Carmody and Sarah Schmuhl
Biology, BA
Exercise Science, BS
• Winona State University
Lori Beseler, Jami Koivisto, Denise McDowell, Rick Pospichal, and Tania Schmidt
Business Administration, BS
Chemistry, BS - ACS Biochemistry
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Graduation Planner Implementation
Part 2 Availability at all Minnesota State colleges and universities
• Spring 2020 - Systemwide implementation planning
• Impacting factors
Will the institution use Roadmaps or Degree Audit requirements?
Building institutional capacity
Consistent encoding across Minnesota State colleges and universities
Resource availability (functional and technical staff)
Coordination with the academic calendar
Development of rollout timeline
Development of an onboarding process
27
Graduation Planner ImplementationThe Players
CollegeSource
• Project Manager
• Technical Team
Developers
• Functional Team
Subject matter experts
Trainers
28
Graduation Planner ImplementationThe Players
Minnesota State system office• Project Champions
Brent Glass and Marta Mohr
• Project Manager Michael Olesen
• Technical Team System office IT project team – Bill Halloran, Dorothy Wagner, Guilette Douvier,
Jaclyn Helgeson, James Wallace, and Linda Ellison
• Functional Team DARS/Transfer team - Marla Sykes and Cassandra Levesque
Graduation planner and schedule builder support analyst - Kelly Ponto Watrin
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Graduation Planner ImplementationThe Players
Minnesota State pilot colleges and universities
• Minnesota State Community and Technical College
• Minneapolis College
• Southwest Minnesota State University
• Winona State University
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Graduation Planner Implementation Taskforce
Academic and Student Affairs Senior Leadership
• Roberta (Bobbie) Anderson, Associate Provost for Student Success, Metropolitan State University
• Matthew Borcherding, Dean of Liberal Arts and Sciences, Minnesota State Community and Technical College
Academic Advisors
• Sarah Doman-Flygare, Advising Center Director, North Hennepin Community College
• Sara Granberg-Rademacker, Interim Director of Academic Advising, Minnesota State University, Mankato
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Graduation Planner Implementation Taskforce
Chief Information Officer
• Ken Janz, Associate Vice President for Academic Affairs and Chief Information Officer, Dean of the Library, Winona State University
Enrollment Management
• Denise McDowell, Vice President for Enrollment Management and Student Life, Winona State University
• Brent Olsonawski, Curriculum and Course Scheduling Coordinator, Academic Operations, Minneapolis College
32
Graduation Planner Implementation Taskforce
Institutional Research
• Susan Carter, Interim Senior System Director for Research
Registrars
• Pat Carmody, Registrar, Southwest Minnesota State University
• Melissa Leno, Registrar, Lake Superior College
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Graduation Planner Implementation Taskforce
System Office
• Marta Mohr, Interim System Director for Transfer and Degree Audit Support
• Paul Shepherd, System Director for Student Development and Success
Transfer Specialists and Encoders
• Jim Anderson - Readmission and Transfer Coordinator, Minnesota State University Moorhead
• Andrea Moses - Advisor/DARS Encoder, Northland Community and Technical College
• Rick Pospichal - Assistant Registrar, Winona State University
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Graduation Planner ImplementationThe Players: ResponsibilitiesCollegeSource provides:
• Software license
• Annual maintenance including upgraded versions and technical support
• Implementation services Technical
Install, configure, and test the graduation planner & schedule builder
Update uAchieve Self-Service and Dashboard
Production migration support
Functional
Training for pilot participants
Documentation and a webinar
Guidance during implementation and stabilization
35
Graduation Planner ImplementationThe Players: Responsibilities
Minnesota State IT provides:
• Cloud based servers
Production environment
Test/development environment (pilot will be based here)
• Maintenance and support of the software
• Development team to support project
Security upgrade
Setup test environment
Implement software in production
36
Graduation Planner ImplementationThe Players: Responsibilities
Minnesota State Academic and Student Affairs provides:
• Project leadership
• Project management
• Training
• Graduation planner and schedule builder support
• Development of systemwide plan and timeline
37
Graduation Planner ImplementationThe Players: Responsibilities
Pilot Colleges and Universities
• Attend training
• Develop roadmaps
• Provide feedback
• Become graduation planner evangelists
38
Current Project Timeline
39
Questions?
40
Video Tutorials
These videos are for general information only. The planner shown in the videos has not been customized for use by Minnesota State colleges and universities
• How to Create a Roadmap
• How to Plan From a Roadmap
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Contact information
Michael OlesenProject Manager for Academic and Student [email protected]
Marla SykesDirector for Degree Audit/[email protected]
Cassandra LevesqueDegree Audit Support Analyst, Transfer and Degree Audit [email protected]
Kelly Ponto WatrinGraduation Planner and Schedule Builder Support [email protected]
30 East 7th Street, Suite 350St. Paul, MN 55101-7804
651-201-1800888-667-2848
www.MinnState.edu
This document is available in alternative formats to individuals with disabilities. To request an alternate format, contact Human Resources at 651-201-1664.
Individuals with hearing or speech disabilities may contact us via their preferred Telecommunications Relay Service.Minnesota State is an affirmative action, equal opportunity employer and educator.