Graduate Studies Handbook - University of Alberta · Special, Visiting and Master of Engineering graduate students may not register in Thesis. The specific thesis registration selected

GraduateStudiesHandbook

DepartmentofCivilandEnvironmentalEngineeringandSchoolofMiningandPetroleumEngineering

2013-2014

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Contents

DepartmentContacts..................................................................................................................................3

DepartmentRepresentative....................................................................................................................3

GraduateAdministration.........................................................................................................................3

GroupCo-ordinators................................................................................................................................3

HelpfulWebsites.........................................................................................................................................4

ProgramandResidencyRequirements........................................................................................................5

Thesis-BasedPrograms............................................................................................................................5

DoctorofPhilosophy........................................................................................................................5,6

MasterofScience................................................................................................................................7

Course-BasedProgram(s)........................................................................................................................8

MasterofEngineering.........................................................................................................................8

GroupCourseRequirements...................................................................................................................9

ConstructionEngineeringandManagement.......................................................................................9

EnvironmentalEngineering.................................................................................................................9

GeoenvironmentalEngineering.........................................................................................................10

GeotechnicalEngineering..................................................................................................................10

MiningEngineering............................................................................................................................10

PetroleumEngineering......................................................................................................................11

StructuralEngineering.......................................................................................................................12

TransportationEngineering...............................................................................................................12

WaterResourcesEngineering............................................................................................................13

ReadingCourses........................................................................................................................................13

Registration...............................................................................................................................................14

PoliciesandProcedures.........................................................................................................................14

ChangestoRegistration.........................................................................................................................15

MaintenanceofRegistration.................................................................................................................16

RegistrationStatus.................................................................................................................................16

FallandWinter..................................................................................................................................16

SpringandSummer...........................................................................................................................16

Responsibilities..........................................................................................................................................16

Student..................................................................................................................................................17

Department...........................................................................................................................................17

Supervisor..............................................................................................................................................17

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FacultyofGraduateStudiesandResearch(FSGR)................................................................................18

CodeofStudentBehaviour........................................................................................................................19

CodeofStudentBehaviourCon’t..............................................................................................................20

EthicsandAcademicIntegrityTraining.................................................................................................21

IntellectualProperty..............................................................................................................................21

FreedomofInformationandProtectionofPrivacy...............................................................................21

FundingandFinancialSupport..................................................................................................................22

Fees........................................................................................................................................................22

FinancialSupport...................................................................................................................................22

GraduateTeachingAssistantship(GTA).............................................................................................22

GraduateResearchAssistantship(GRA)............................................................................................22

GraduateResearchAssistantshipFund(GRAF).................................................................................23

AwardsandScholarships.......................................................................................................................23

Resources..................................................................................................................................................24

PersonalInformation.............................................................................................................................24

MailService...........................................................................................................................................24

E-mail.....................................................................................................................................................24

TelephoneService.................................................................................................................................24

ONEcard.................................................................................................................................................25

BuildingAccess......................................................................................................................................25

DesksandOffices...................................................................................................................................25

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DepartmentContacts

DepartmentRepresentative

Dr.DavidZhu,AssociateChairofGraduateStudies,istheofficialDepartmentrepresentativeforgraduatestudents.Email:[email protected] Office:3-032NREF.

GraduateAdministration

Ms.ArleneFigleycgradvis@[email protected]

[email protected]

GroupCoordinators

BiomedicalEngineeringDr.SamerAdeeb–[email protected]

CivilEngineeringMaterial(CEM)Dr.YamanBoluk–[email protected]

Construction&EngineeringManagementDr.MingLu–[email protected]–3-090NREFian.buchanan@ualberta.caGeotechnicalEngineeringDr.RickChalaturnyk–[email protected]

MiningEngineeringDr.DerekApel–6-230ICEderek.Apel@ualberta.caPetroleumEngineeringDr.RyosukeOkuno–[email protected]–7-273ICEyaman.boluk@ualberta.caTransportationEngineeringDr.AmyKim–6-269ICEamy.kim@ualberta.caWaterResourcesEngineeringDr.EvanDavies–[email protected]

IndividualresearchgroupswithintheDepartmentenjoyacertainlevelofautonomyinsettingtheirownprocedure;theremaybevariationsbetweengroups.

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HelpfulWebsites

Civil&EnvironmentalEngineeringhttp://www.civil.engineering.ualberta.ca

GraduateStudiesandResearchhttp://www.gradstudies.ualberta.ca

UniversityofAlbertaInternationalhttp://www.international.ualberta.ca

GraduateStudentsAssociationhttp://www.gsa.ualberta.ca

OfficeoftheRegistrarandStudentAwardshttp://www.registrar.ualberta.ca

NaturalSciencesandEngineeringResearchCouncilofCanadahttp://www.nserc.ca

AlbertaInnovatesTechnologyFuturehttp://www.albertainnovates.caFacultyofEngineeringhttp://www.engineering.ualberta.ca

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ProgramandResidencyRequirements

TheDepartmentoffersMEng,MScandPhDdegreesineachoftheresearchareas,outlinedseparatelybelow.InformationregardingspecificdegreerequirementsisprovidedintheUniversityCalendar,section205.13.1

Thesis-BasedPrograms

Thesisregistrationisrestrictedtostudentsinthesis-basedgraduatedegreeprograms.Qualifying,Special,VisitingandMasterofEngineeringgraduatestudentsmaynotregisterinThesis.

Thespecificthesisregistrationselectedbythestudentwilldependupontheamountoftimeduringtheterm(s)thatthestudentwilldevotetoworkonhis/herprogram.

Thesissectionsarescheduledaccordingtounitsofcourseweightequivalency.

StudentsshallconsultwiththeDepartmenttodeterminewhichoftheThesissectionsareappropriate.

ByregisteringintheappropriateThesisdesignation(alongwithanyothercourses),theregistrationstatusofthestudentiscalculatedautomatically.

Studentsinthesis-basedmastersanddoctoralprogramsmustregisterinThesisduringtheregistrationperiodinwhichthethesisandfinalprogramcompletiondocumentationissubmittedintheFacultyofGraduateStudiesandResearch.

PleasenotethatnewfeescheduleshavebeenimplementedforFall2011termorafter.Studentsshouldconsulttheuniversitywebsiteortheregistrarofficefortheappropriatefeeschedules.

DoctorofPhilosophyTheminimumperiodofresidenceistwofull-timeacademictermsattheUniversityofAlberta.Thetwotermsneednotbeconsecutive.Thecourserequirementsfordoctoralprogramsaredifferentinthevariousdisciplines(SeeGroupCourseRequirements).However,allgraduatestudentsmustcompleteENGG600.

ThisresidencyprovidesstudentswithsignificantcontactwiththeUniversityofAlbertathroughtimespentoncampusandthroughinteractionswithfacultymembersandothergraduatestudents.Iteducatesthestudenttobeanindependentresearcherandscholarinanacademicdiscipline,throughcoursework,seminarparticipation,teaching,facultyinteractionandfaculty-directedresearch.Alldoctoralcandidatesmustprepareanddefendathesisofhighcalibreonanapprovedtopic.

ProgramGuidelinesSupervisor

Normallyassignedattimeofadmission.SupervisorsarenominatedbytheDepartmentonanApprovalofSupervisorandSupervisoryCommittee-DoctoralformtotheFGSR.

SupervisoryCommittee Formednolaterthantheendoffirstyear.TheDepartmentnominatesthesupervisorycommitteeonanApprovalofSupervisorandSupervisory

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Committee-DoctoralformtotheFGSR.

Meetswithstudentannuallytoreviewprogramandprogress,nolaterthanAugust31ofagivenyear.

CandidacyExamination Normallywithintwoyearsandnotlessthansixmonthspriortofinalexamination.TheDepartmentsetsthedatefortheexaminationandrecommendstheexaminingcommitteetotheFGSR.Allprogramrequirements,otherthanthethesis,mustbecompletedwithinthreeyearsofthecommencementofastudent’sprogram.

Four(4)weekspriortotheexamination,theDepartmentsubmitsaNoticeandApprovalofDoctoralCandidacyExaminingCommittee&ExaminationDateformtotheFGSR.

Afterasuccessfulexamination,theDepartmentsubmitsaReportofCompletionofCandidacyformtoFGSR.Ifnotsuccessful,theDepartmentrecommendsthebestcourseofactiontoFGSR.

FinalOralExamination Tobecompletedpriortosettingexaminationdatesandbeforethethesisissenttotheexternalexaminer.Allsupervisorycommitteemembersdeclareinwritingtothesupervisorthatthethesisisadequatetoproceedtothefinaloralexamination.

Threemonthspriortoexamination:supervisornominatesanexternalexaminerandproposesadatefortheexaminationandthecompositionoftherestoftheexaminingcommittee.

Twomonthspriortoexamination,theDepartmentnominatesanexternalexaminertotheFGSRandcompletesaRequesttoInviteExternalReaderorExaminerforFinalDoctoralOralExaminationform.TheFGSRinvitestheexternalexaminer.

Fourweekspriortoexamination,theDepartmentmustensurethattheexternalexaminerreceivesthethesis.

Threeweekspriortoexamination,theDepartmentrecommendsexaminingcommitteememberstotheFGSRusingaNoticeandApprovalofDoctoralFinalOralExaminingCommittee&ExaminationDateform,notifiesexaminersofthedate,andsuppliesacopyofthethesistothem.

Shortlyaftertheexamination,theDepartmentadvisestheFGSRofthecommittee’sdecisiononaThesisApproval/ProgramCompletionform.

Withinsix(6)monthsofFinalOralexamination,thestudentmustsubmittheirthesisforreviewandapprovalbytheFacultyofGraduateStudiesandResearch.

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MasterofScienceAresearch-basedmaster’sdegreewithnoresidencyrequirement.

Requiresfromsixtoeightgraduatecourses,dependingontheresearcharea,completionofENGG600andathesis.Thestudentmustdefendthethesisbeforeapanelofthreeormoreacademicstaffmembers,includingthethesissupervisor.

ThetimerequiredtocompletetheMScprogramwillvaryaccordingtotheprevioustrainingofthestudentandthenatureoftheresearchundertaken.However,twoyearsisnormallytheminimumtimerequired,withamaximumoffouryearstocompletetheprogram(fromthedateoffirstregistration).

ProgramGuidelinesSupervisor Normallyassignedatthetimeofadmission

SupervisoryCommittee Formednolaterthantheendoffirstyear.Meetswithstudentannuallytoreviewprogramandprogress.

SupervisoronLeave Ifasupervisor’sleaveexceedstwomonths,theyarerequiredtomakeadequateprovisionforsupervisionoftheirgraduatestudentsduringtheirleave.TheymustsubmitawrittenstatementtotheDepartmentandtothestudent,describingarrangementsforsatisfactorysupervisionduringleave.

FinalOralExamination Completedpriortosettingexaminationdatesandbeforethethesisissenttotheexternalexaminer.Allsupervisorycommitteemembersdeclareinwritingtothesupervisorthatthethesisisadequatetoproceedtothefinaloralexamination.

TheDepartmentreceivesinformationfromthesupervisoraminimumof3.5to4weekspriortotheexam,recommendsexaminingcommitteememberstoFGSRusingaNoticeandApprovalofaMaster'sFinalOralExaminingCommittee&ExaminationDateform,notifiesexaminersofthedate,andsuppliesacopyofthethesistothem.

Immediatelyaftertheexamination,theDepartmentadvisestheFGSRoftheexaminingcommittee’sdecision,ontheThesisApproval/ProgramCompletionform.

Withinsix(6)monthsofexamination,thestudentmustsubmittheirthesisforreviewandapprovalbytheFacultyofGraduateStudiesandResearch.

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Course-BasedProgram(s)

MasterofEngineeringMasterofEngineering(MEng)isanon-thesis,course-basedmaster’sdegreewithnoresidencyrequirement.TheMEngprogramcanbecompletedinaminimumofninemonths,uptothemaximumtimeoffouryearsfromthedateoffirstregistration.

RequirescompletionofeightgraduatecoursesandaResearchProject(900level).CompletionofENGG600isrequired.Theresearchprojectisthework-equivalentofonecourse(approximately160hoursofwork).Theresearchprojectisnotdefendedandneedsonlytheapprovalofthesupervisor.

StudentsintheMEngprogrammustregisterinaminimumof 3ofcourseworkorinMREG800MaintainingRegistrationforatleastonetermineachSeptembertoAugustperiodtokeeptheirprogramactive.

MEngstudentsmustmakearrangementswithaprofessorintheproposedprojectareatoactasasupervisorfortheirresearchproject.

MEngstudentsmustberegisteredinResearchProject(900-level)inthetermtheycompletetheirresearchproject.Itisthestudent’sresponsibilitytosubmittheirresearchprojectwellinadvanceoftheendofthetermtoensurethattheprojectsupervisorhasenoughtimetoevaluatethereport.Qualifying,Special,Visiting,MScandPhDgraduatestudentscannotregisterinthiscourse,asitisrestrictedtostudentsincourse-basedmaster’sprograms.

MEngstudentswhoplantograduateinSpringConvocationorFallmustprovidewrittennotificationtothedepartmentintheformofanemailbyMarch1,andSeptember1,respectively.

ProgramGuidelinesSupervisor Uponcompletionornearcompletionofrequiredcourses,thestudentmust

makearrangementswithaprofessorintheproposedprojectareatoactastheirsupervisorfortheresearchprojectCIVE900,MINE900orPETE900.

Finalcompletion Immediatelyuponcompletionofallcoursesandthefinalresearchproject,theDepartmentsubmitstotheFGSRaReportofCompletionofCourse-BasedMaster'sDegreeform.

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GroupCourseRequirements

NotethatallgraduatestudentsmustcompleteENGG600:EngineeringEthics&Integrity.

ConstructionEngineeringandManagementDegree CourseCredits

MasterofEngineering 8courses(4core–CIVE601,602,604,608plus4electives),plusaresearchproject(CIVE900).

MasterofScience 6courses(4core-CIVE601,602,603,606plus2electives).Plusthesis.

DoctorofPhilosophy 9coursesbeyondthebachelor’sdegree(4core-CIVE601,602,603,606plus5electives).Plusthesis.

EnvironmentalEngineeringandScienceDegree CourseCredits

MasterofEngineering 8courses(4coreCIVE620,622,624,627plus4electives)+researchproject(CivE900)

MasterofScienceinEnvironmentalEngineering

6courses(atleast4coursesofferedbytheEnvironmentalEngineering&Scienceprogram,plus2electives)+thesis

MasterofScienceinEnvironmentalScience

6courses(atleast4coursesofferedbytheEnvironmentalEngineering&Scienceprogram,plus2electives)+thesis

DoctorofPhilosophyinEnvironmentalEngineering

M.Sc.coursespluscoursesasdirectedbythesupervisorycommittee+thesis

DoctorofPhilosophyinEnvironmentalScience

M.Sc.coursespluscoursesasdirectedbythesupervisorycommittee+thesis

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GeoenvironmentalEngineeringDegree CourseCredits

MasterofEngineering 8courses(7coreCIVE680,681,682,684,685,oneofCIVE626or695andEAS583plusoneelectivesfromCIVE658,683,694,EAS544orPHS512andtheGeo-GraduateLaboratory).Plusresearchproject(CivE900).

MasterofScience 8courses(7coreCIVE680,681,682,684,685,oneofCIVE626or695andEAS583,plusoneelectivefromCIVE658,683,694,EAS544orPHS512andtheGeo-GraduateLaboratory).Plusthesis.

DoctorofPhilosophy 10to12coursesbeyondabachelor’sdegree(7coreCIVE680,681,682,684,685,oneofCIVE626or695andEAS583)plustheGeo-GraduateLaboratory.StudentswithapreviousM.Sc.degreemaybeabletoobtaincreditforcoursestakeninthepast.Plusthesis.

GeotechnicalEngineeringDegree CourseCredits

MasterofEngineering 8courses(7coreCIVE664,680,681,684,690,695,697plusoneelectiveandGeo-GraduateLaboratory),plusresearchproject(CivE900)

MasterofScience 8courses(7coreCIVE664,680,681,684,690,695,697plusoneelectiveandGeo-GraduateLaboratory),plusthesis

DoctorofPhilosophy 10to12coursesbeyondabachelor’sdegree(7coreCIVE664,680,681,684,690,695,697)plusGeo-GraduateLaboratory.StudentswithapreviousMScdegreemayobtaincreditforpastcourses.Plusthesis.

MiningEngineeringDegree CourseCredits

MasterofEngineering 8courses.Plusaresearchproject(MinE900).Mayrequiremorecourseswhenundergraduatebackgroundisdeficient.

MasterofScience 6courses.Plusthesis.Mayrequiremorecourseswhenundergraduatebackgroundisdeficient.

DoctorofPhilosophy Coursesdeterminedonacase-by-casebasisdependingonstudent’sbackground.Plusthesis.

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PetroleumEngineeringDegree CourseCredits

MasterofEngineering 8graduatecoursestotal:minimum5PETE(ExcludingPETE709)Plusaresearchproject(PETE900).4corecoursesrequired(PETE630,PETE631,PETE664andPETE649).

MasterofScience 6graduatecourses.Plusthesis.4corecoursesrequired(PETE630,PETE631,PETE664andPETE649).

DoctorofPhilosophy Courserequirementsaredeterminedonacase-by-casebasisdependingonthestudent’sbackground.Ingeneralstudentsarerequiredtocomplete10graduatecoursesbeyondabachelordegreeandatleast5ofthesecoursesarerelatedtopetroleumengineeringwithapprovalofthepetroleumgroupcoordinator(PGC).

StudentswithaMasterdegreeinpetroleumengineeringorequivalentarerequiredtotake5additionalgraduatelevelPETEcourses.These5graduatecoursesmustincludethecorecoursesunlessexemptionisgrantedbythePGConacase-by-casebasisbasedoncoursestakenintheMasterdegreeprogramwithagradeequivalenttoA-orhigher.

StudentswithaMasterdegreeinpetroleumengineeringfromtheUofAarerequiredtotakeatleast4additionalgraduatecoursesrelatedtopetroleumengineeringwithapprovalofthePGC.

StudentswithaMasterdegreeinadisciplinenotinpetroleumengineeringarerequiredtotake10graduatecoursesrelatedtopetroleumengineeringwhichinclude4corecourseswiththeapprovalofthePGC.Amaximumof2graduatecoursesmaybeexemptedbythePGCbasedongraduatecoursestakenbeforeenteringthePhDprograminpetroleumengineeringandagradeequivalenttoA-orhigher.

Aresearchthesisisrequiredinallcases.

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StructuralEngineeringDegree CourseCredits

MasterofEngineering 8courses(5core–CIVE660,661,665,670,672),allfromtheStructuralEngineeringprogramunlessapprovedbytheStructuresGroup.Plusaresearchproject(CivE900).

MasterofScience 6courses(3core–CIVE660,661,665),allfromtheStructuralEngineeringprogram.Plusthesis.

DoctorofPhilosophy Courserequirementsdeterminedonacase-by-casebasisdependingonthestudent’sbackground.12graduatecoursesbeyondabachelor’sdegreeandatleast4beyondaMaster’sdegree(4core–CIVE660,661,664,665,670,672orequivalentfromMaster’sdegree),withatleast6ofthecoursesbeingtakenattheUniversityofAlberta,atleast8inaspecializedfieldofstructuralengineering,andatleast1fromafieldotherthan,butrelatedto,structuralengineering(requiresapproval).Plusthesis.

TransportationEngineeringDegree CourseCredits

MasterofEngineering 8graduatecoursesconsistingofthe2coretransportationcourses(CIVE612,614)and4othertransportationcourses.Theremainingtwocoursesmayconsistofanycombinationoftransportationcourses,othercoursesintheCEEdepartment,orcourseswithintheFacultyofEngineeringwhichmustbepre-approvedbythetransportationgroupcoordinator.Plusaresearchproject(CIVE900).

MasterofScience 6graduatecoursesconsistingofthe2coretransportationcourses(CIVE612,614andtwoothertransportationcourses.Theremainingtwocoursesmayconsistofanycombinationoftransportationcourses,orothercoursesoutsidethetransportationgroup(includingthedepartment,FacultyofEngineering,orotherfacultieswhichmustbepre-approvedbythetransportationgroupcoordinator.Plusthesis.

DoctorofPhilosophy Courserequirementsdeterminedonacase-by-casebasisdependingonthestudent’sbackground.10graduatecoursesbeyondabachelor’sdegreeandatleast4beyondaMaster’sdegree(including2coretransportationcoursesCIVE612,614orequivalentfromMaster’sdegree).Plusthesis.

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WaterResourcesEngineeringDegree CourseCredits

MasterofEngineering 8courses.Plusaresearchproject(CivE900).WREstudentsmusttakeaminimumof5oftheir8coursesfromtheWREcourselist.

MasterofScience 6courses.Plusthesis.WREstudentsmusttakeaminimumof4oftheir6coursesfromtheWREcourselist.

DoctorofPhilosophy 6coursestypically,althoughrequirementsaredeterminedonacase-by-casebasisdependingonthestudent'sbackground.Plusthesis.WREstudentsmusttakeaminimumof8coursesbeyondthebachelor'sdegree,withaminimumof4coursesfromtheWREcourselist.

ReadingCourses

Areadingcourseprovidestheopportunityforextendedreadingandcriticaldiscussioninaspecializedarea;suchacoursemayberelatedtogeneralpreparationforthesisresearch.

Areadingcourseisnotmandatorytothestudent’sprogram,butiftaken,mustbecentraltothestudent’sprogramandcovertopicsunobtainableinanyotherway.Itmustnotduplicateoroverlapapreviouscourseinthestudent’sprogram.

GraduatestudentsintheDepartmentofCivil&EnvironmentalEngineeringmayreceivecreditforamaximumoftwo(2)singletermreadingcourses.Itisrecommendedthatareadingcoursewouldbetakenattheendofthestudent’sprogram.

Asreadingcoursesareapersonalundertakingbytheinstructor,thereisnoguaranteethatacoursecanbemadeavailablewhenitisrequested.Itisthestudent’sresponsibilitytoobtaintheapprovalofaprospectiveinstructorinwriting.

Itisrecommendedthattheinstructorofareadingcourseprovidethestudentwithawrittenstatementofitstitle,coursecontent,workloadandgrading.Gradesaredueattheendofterminwhichthestudentregisters.

Itisexpectedthattheinstructorandstudentwillmeetatregularintervals,preferablyonceaweek,andnolessthanonceeverytwoweeks,foraminimumofonehour.

RegistrationinreadingcoursesisamanualprocedurethatmustbecompletedbytheDepartmentofCivil&EnvironmentalGraduateOffice,Room3-141NREF.

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Registration

Studentsareadvisedto:

+ Consultwiththeirsupervisortodiscusstheirindividualprogramneedspriortoregistration.+ Completethedepartmentregistrationform(blueform)togetherwiththeirsupervisorand

returnthesignedformtotheGraduateStudiesOfficein3-141NREF.+ RegisterusingtheBearTracksRegistrationSystem.Thetimetableandfeesareavailablethere.

PoliciesandProcedures

Satisfactoryperformanceinthecourseworkcomponentofagraduateprogramentailscompletionofallcoursestakenaspartofthestudent’sprogramrequirements(auditedcoursesandcoursesdesignatedasextratotheprogramrequirementsareexcluded).TheminimumacceptablepassinggradeingraduatecoursesisC+.Astudentwhosecourseand/orresearchworkisunsatisfactorymay,atanytime,berequiredtowithdraw.

Graduatestudentsarenotpermittedtotakereexaminationsbutmayrequestadeferraldateoftheirexaminations.

StudentswhodonotobtainanacceptablegradeorfailtocompletearequiredcoursemusthavetheapprovaloftheDepartmentandtheFacultyofGraduateStudiesandResearchtoretakethecourse,andmustobtainapassinggrade.Studentsmaytakeanalternatecourse,recommendedbytheDepartmentandapprovedbytheFacultyofGraduateStudiesandResearch,butmustalsoobtainapassinggrade.Thefailinggradeandthegradefortherepeated/substitutecoursewillappearonthestudent’stranscriptandbothwillbeusedincalculatingthestudent’sGPA.

TheUniversityofAlbertausesa4-pointgradingsystem.Thegradedistributionforgraduatestudentscurrentlyfollowsthelettergradingsystem:

Excellent Good Satisfactory Failure

A+ 4.0 B+ 3.3 B- 2.7 C 2.0 D 1.0A 4.0 B 3.0 C+ 2.3 C- 1.7 F 0A- 3.7 D+ 1.3 StudentsmustmaintainaGPAofatleast2.7toremainintheMScandMEngprogramsor3.0inthePhDprogram–exceptstructuralengineering,wheretheminimumGPArequiredvariesbyprogram:MEng=2.7,MSc=3.0,andPhD=3.3.

Studentsmaynot:

+ repeatanyUniversitycoursepassedorcoursesforwhichtheyhavereceivedtransfercredit,exceptwheredeemedsufficientandverifiedinwritingbytheDeanoftherelevantfaculty.

+ reregistermorethanonceforcreditorauditinanyfaileduniversitycourse,exceptforreasonsdeemedsufficientbytheDean(ordesignate)ofthefacultyinwhichtheyareenrolled.

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+ reregisterforcreditorauditmorethanonceinanyuniversitycourseinwhichtheyhavereceivedafinalgradeofW.

Studentswhowishtowithdrawfromatermorfromtheirprogrammustfirstconsultwiththeirsupervisorandtheassociatechair.

+ Awithdrawalformmustbecompletedandsigned/authorizedbytheDepartmentofCivilandEnvironmentalEngineeringandsubmittedtotheFacultyofGraduateStudiesandResearchforapproval.

+ Studentswhodonotproperlywithdraw,asindicatedabove,arenoteligibleforanyrefundoffees,orforexemptionfromfeesintheeventthattheyhavenotbeenpaid.

+ If,afterwithdrawingfromagraduateprogram,studentswishtoapplyforreadmission;theirapplicationwillbeconsideredinthecurrentcompetitionwithallotherapplicants.

ChangestoRegistration

Studentswishingtomakechangestotheirregistrationshould:

+ Consultwiththeirsupervisortodiscusscoursechanges.+ AccesstheregistrationproceduresonBearTrackstoregisterinunrestrictedcourses,toaddor

dropcoursesortocanceltheirentireregistration.+ TheBearTracksRegistrationSystemisavailableforregistrationuntilthedeadlinedateslistedin

theAcademicScheduleoftheCalendar.+ Afterthecloseofonlineregistrationinaparticulartermorsession,anychangestoagraduate

student’sregistrationrequiretheapprovaloftheAssociateChair,GroupGraduateCoordinatorandtheFacultyofGraduateStudiesandResearch(FGSR).

Afterthecloseofonlineregistration,aCourseAuditorWithdrawalformmustbeusedforthefollowingregistrationchanges:

+ Withdrawalfromcourses+ Withdrawalfromprogram+ Changesfromcredittoaudit+ Changestocoursesection

Suchregistrationchanges,onceapprovedbythestudent’sdepartment,mustbereceivedbytheFacultyofGraduateStudiesandResearchnolaterthanthedeadlinedatesfoundintheAcademicSchedule.

Nocreditwillbegivenforanycourseunlessitisincludedinthestudent’sregistration.

StudentswhodropacourseandthenaddThesistomaintaintheirfull-timestatuswillbeassessedfeesfortheThesisregistrationinadditiontoanyfeespaidforthedroppedcourse.

Theremaybeacademicrecordandfeeimplicationsforwithdrawingfromcourses,dependingonthetimeofwithdrawal.

DZhu� 2013-8-18 2:53 PMDeleted:

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MaintenanceofRegistration

Studentswhoarenotregisteredinanycoursesinagiventerm,andarenotworkingonthesisorprojectresearchbutstillwishtomaintaintheirstatusasactivegraduatestudentsmustregisterinMREG800.

Studentsregisteredinthesis-basedMaster’sordoctoralprogramsmustregistereachyearincourseworkand/orThesis,orinMREG800(MaintainingRegistration)forbothtermsofFall/Winter(SeptembertoApril)tokeeptheirprogramactive.

Studentsinfull-timethesis-basedprogramsadmittedsinceFall2011willhaveTHES906automaticallyaddedtotheSpring/Summertermsandstudentsinpart-timethesis-basedprogramwillhaveTHES903automaticallyaddedtotheSpring/Summerterms.

OtherregistrationpatternsforstudentsinexceptionalcircumstanceswillbeconsideredbytheFacultyofGraduateStudiesandResearch.

Studentswhofailtokeeptheirprogramactive,asdescribedabove,willbeconsideredtohavewithdrawnfromtheirprogram.Ifstudentswishtoresumeworkontheirprogram,theymustapplyforreadmissionandhavetheirprogramreassessedintermsoftheregulationsinforceatthetimeofreapplication.Thereisnoguaranteeofreadmission.Ifastudentisrecommendedforreadmissionasubstantialfeeischargedinadditiontotheusualfees.

RegistrationStatus

FallandWinterStudentsarefull-timeinFallandWintertermsifregisteredintheequivalentof9unitsofcourseweightormoreperterm.

ForFallandWinterterms,thestudent’sregistrationstatuswillbeindicatedonhis/herregistrationdocumentsandisautomaticallydeterminedbythetotalnumberofunitsofcourseweightequivalentsinwhichs/heisregisteredforcredit.Thisincludescourse,projectcoursesand/orthesisregistration.Auditedcoursesarenotincludedinthecalculationofregistrationstatus.

StudentswhoarenotCanadiancitizensorpermanentresidentswhofailtomaintainfull-timestatusmayjeopardizetheirstandingwithCitizenshipandImmigrationCanada.

Part-timestudentsarenoteligiblefordepartmentfundingintheformofagraduateassistantship,northeGraduateInternTuitionScholarship(ormostUniversityscholarshipsandawards).

SpringandSummerStudentsarefull-timeinthesetermsifregisteredintheequivalentof6unitsofcourseweightormoreperterm.

Responsibilities

AsnotedintheUniversityCalendar.

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Student

Graduatestudentsareultimatelyresponsibleforthecompletenessandaccuracyoftheirownprograms.

Studentsareadvisedto:

+ MaintainopencommunicationwiththeirsupervisorandGraduateCoordinatorconcerninganyproblemeitherrealorperceived.

+ Choose,withthesupervisor’sassistance,aresearchtopicthatissuitableandthatthesupervisoriscompetenttosupervise.

+ Beconsistentlywell-preparedformeetingswiththeirsupervisor.

+ Realizethatsupervisorshavedutiesandcommitmentswhichmaydelayshortnoticeappointmentsordelaythereturnofdraftresearchwork.

+ Beresponsibleforadjustmentsintheirregistration.

+ BeexpectedtoreadtheonlineCalendarandanyotherrelevantdocumentstobecomefamiliarwithallregulationsanddeadlinesrelatingtotheirprograms.

+ Consultwiththeirsupervisororwithadepartmentrepresentativewhentheyareindoubtabouttheregulationspertainingtotheirprogram.

+ Ensurethattheirregistrationisaccurateanddoesnotlapse,submittingappropriateformstothedepartmentforsignatureandprocessing.

+ PayallfeesrequiredbythedeadlinedatessetoutintheUniversityofAlbertawebsite:http://www.registrar.ualberta.ca

+ Beawareofdeadlinesforpossiblescholarshipapplications,andseekadviceandassistancefromthedepartmentinmakingapplications,etc.

Department

Universitydepartmentsshouldprovidesufficientadministrativeandacademicsupportto:

+ OverseethesupervisionofallgraduatestudentsenrolledinitsprogramsandserveasthechiefliaisonwiththeFacultyofGraduateStudiesandResearch(FSGR).

+ EnsurethatthestudentreceivespropersupervisionandthattheregulationsandrequirementsoftheFGSRaremet.

+ RecommendandkeeptheFGSRinformedofanydevelopmentinorchangesrelatingtothestudent’sprogram.Thisincludestheappointmentofthesupervisorandsupervisorycommitteemembers(whereapplicable)andchangestothatofmembership,changeofstudentstatus,courseandprogramchanges,schedulingofexaminationdates,etc.

Supervisor

Eachgraduatestudentsupervisorisexpectedtoprovideanenvironmentforthestudentwhichisconducivetoresearchwherethestudentcanexpecttoexpandintellectually.Eachsupervisorshould:

+ Assistthestudentinplanninghis/herprogram,including:

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o Establishingaprogramofstudiesandarealistictimetableforcompletionofvariousphasesoftheprogram

o Guidanceonthenatureoftheresearchandthestandardexpectedtobereached(atthebeginningofthesupervisoryrelationship)

o Workingwiththestudenttoestablishthesupervisorycommittee,assoonaspossibleafterthestartoftheprogram

o Ensuringtherearesufficientmaterialandsupervisoryresourcesforeachgraduatestudentundertheirsupervision

+ Assistinensuringthatthestudentisawareofandabletomeet:o Thesupervisor’sexpectationsofconducto Programrequirementso Degreeregulationso GeneralregulationsoftheDepartmentandFacultyofGraduateStudiesandResearch

+ Providecounselonallaspectsoftheprogram;tostayinformedofthestudent’sresearchactivitiesandprogress,andbeaccessibletogiveadviceandconstructivecriticism.

+ Maintainregularcontactwiththestudentandformallymeetatleastonceperyear.+ Considerthegraduatestudentasa“juniorcolleague”inresearch.+ Bechargedwithensuringthatstudentsconducttheirresearchinamannerthatisaseffective,

safe,andasproductiveasispossible.+ Ensurethatstudentsareadequatelysupervisedduringaleaveofabsencebythesupervisorby

providinganactingsupervisoryrepresentative(amemberofthesupervisorycommittee).+ Arrangeforandattendallsupervisorycommitteemeetingsandthecandidates’examinations,

ensuringthatthesearescheduledandheldinaccordancewithTheFacultyofGraduateStudiesandResearchregulations,afterconsultationandwiththefullknowledgeofthestudent.

+ Reviewthethesis,bothindraftandinfinalform.

FacultyofGraduateStudiesandResearch(FSGR)

TheFGSRisresponsibleforthegeneraladministrationofgraduateprograms,fromtheadmissionandregistrationofgraduatestudentsthroughtoconvocation.TheFGSRofficehousesdocumentationrelatedtoapplication,admission,programs,coursegrades,examinations,awards,andtheses.Itisresponsiblefor:

+ Theadmissionofstudents;forthesettingofminimumentrancerequirementsandminimumacademicstandingrequirements,andforensuringthatthesearemet.

+ Approvingallchangestostudentsprogramsandtheappointmentofsupervisors,supervisorycommitteesandexaminingcommittees.

+ Submittingapprovalofchangesaffectingpolicy,generalanddegreeregulations,etc.,totheCounciloftheFacultyofGraduateStudiesandResearch.

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CodeofStudentBehaviour

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CodeofStudentBehaviourCon’t

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EthicsandAcademicIntegrityTraining

TraininginUniversitypoliciesregardingethicsandacademicintegrityismandatoryforallnewly-admittedgraduatestudentstotheUniversityofAlbertawhostartedtheirprogramonorafterSeptember2004.

AllgraduatestudentsmustcompletethecourseENGG600:EngineeringEthicsandIntegrity.

StudentsbeginningtheirprogramsinSeptember2013orJanuary2014mustregisterinENGG600inWinterterm2014.ClasstimesareTuesdaysfrom13:00to13:50inroomETLE1-001.

Ethicsandacademicintegritytrainingmustbecompletedpriortograduation.

IntellectualProperty

Informationonintellectualpropertyisfoundat:http://www.gradstudies.ualberta.ca/gradmanual/10.html

FreedomofInformationandProtectionofPrivacy

YoucanfindinformationontheFreedomofInformationandProtectionofPrivacy(FOIPP)Actandrelatedpublicationsathttp://www.ipo.ualberta.ca.

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FundingandFinancialSupport

Fees

Ifstudentshavequestionsregardingfeespayment–includingpaymentmethods,deadlines,outstandingbalances,installmentchargesandpenalties,pleasecontactwww.registrarsoffice.ualberta.ca/Costs-tuition-fees.aspx

Graduatestudentsregisteringinanytermareconsideredtoconfirmtheirintentiontoattendbymaintainingaregistration.Studentsareresponsibleforfeesunlesstheywithdrawbytheappropriatedeadline.

ProvinciallegislationcompelstheUniversitytoassessaDifferentialFeetoallstudentswhoarenotCanadianCitizensorPermanentResidents.Currently,theDifferentialFeeforgraduatestudentsisanadditional100%ofthetotalInstructionFeesassessed.TheDifferentialFeedoesnotapplytoNon-InstructionalFees.

StudentswhobecomePermanentResidentstoCanadabeforetheendofatermmustinformtheDepartment,TheFacultyofGraduateStudiesandStaffandStudentPayments,bypresentingtheiroriginallandingpapers.Thedifferentialfeemayberecalculatedforthatterm.Theymaynotbechargedadifferentialfeeinthatterm.

FinancialSupport

TheDepartmentprovidesfinancialsupporttograduatestudentsinavarietyofways.

AllstudentswhoreceivepayfromtheUniversitymustcompletethebankinginformationonBearTracks.

GraduateTeachingAssistantship(GTA)GraduateTeachingAssistantsprovidesupporttotheundergraduateprogram.Thismaybeintheformofmarkingoritmayinvolveassistinginalaboratoryortutorial.StudentsinterestedinbeingaGraduateTeachingAssistantinparticularcoursesshouldinformtheirgroupcoordinator.FundsareallocatedtoeachresearchgroupandeachgrouprecommendstotheAssociateChairhowthesefundsshouldbedistributedtotheirstudents.

GTA’sareassignedonaterm-by-termbasisandthenumberofhoursperweekrangesfrom4to12.Thisnumberapproximatelyreflectstheaveragetimecommitmentoftheassignmentandnotthepeaktimecommitmentinanyoneweek.Itshouldbepointedoutthatwhiletheacademictermisthirteenweekslong,astudentwithaGTAispaidforsixteenweeksofwork.

GraduateResearchAssistantship(GRA)GRA’sareawardedinthesamewayasGTA’s.Insteadofprovidingsupportfortheundergraduateprogram,theholderofaGRAcontributestoaresearchproject.Fundsareallocatedtoeachresearchgroupandeachgroupdecideshowthesefundsshouldbedistributedtotheirstudents.

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GraduateResearchAssistantshipFund(GRAF)DepartmentmayusetheGRAFtoprovidedirecttuitionrelief,summersupport,assistantships,orcombineitwitharecruitmentscholarshiptocreateacompetitivefundingpackageforgraduatestudents.

AwardsandScholarships

Scholarshipinformationwillbesenttoallstudentsviathestudent’sUniversityofAlbertae-mailaddress.Weencouragestudentstosearchoutscholarshipsotherthanthosepostedbelow.Listedbelowisabrieflistofscholarships,fellowshipsandotherawards.

NaturalSciencesandEngineeringResearchCouncilofCanada(NSERC):http://www.nserc.ca

AlbertaIngenuity:http://www.albertaingenuity.ca

CanadianCouncilofProfessionalEngineers:http://www.ccpe.ca

FacultyofGraduateStudiesandResearch:http://www.gradstudies.ualberta.ca/awardsfunding/scholarships/index.htmIncludingtheJohnHWaltersGraduateFellowship,TravelAwards,MaryLouiseImrieGraduateStudentAward,JGordonKaplanGraduateStudentAwardandothers.

Pleasevisitthefollowingwebsitefordetailsonadditionalscholarships:

GraduateStudentsAssociation:http://www.gsa.ualberta.ca

OfficeoftheRegistrarandStudentAwards:http://www.registrar.ualberta.ca

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Resources

PersonalInformation

Studentsareresponsiblefortheaccuracyandvalidityoftheircontactinformation,mailingaddress,e-mailaddressandtelephonenumber.Youcanupdateyourcontactinformation,mailingaddress,emailaddressandtelephonenumberonBearTracks,theinteractivewebserviceforstudentsathttps://www.beartracks.ualberta.ca/.

InternationalstudentsmustsubmitacopyoftheirstudypermitstotheDepartmentandtoHumanResources,2-60UniversityTerrace,8303112Street.InternationalstudentsshouldalsoarrangetoobtainaSocialInsuranceNumberprovidingtheyholdaTA/RA(Teachingand/orResearch)Assistantship.SocialInsuranceNumbersarerequiredforallgraduatestudentsreceivingfinancialassistance.

MailService

Foramaximumofthree(3)monthsyoumayhavemailsenttoyou,careofthefollowingaddress:

(YourName)c/oInternationalCentre172HubInternationalUniversityofAlbertaEdmonton,ABT6G2E1PleasemakepriorarrangementswiththisserviceattheInternationalCentrelocatedat172HubMall.

PersonalMail:Studentsmustdirectallpersonalmailtotheirhomeaddress.Allpersonalmailarrivinginthemainoffice(3-133NREF)willbelabeledwitharequesttothestudentstomakeimmediatearrangementstohavetheirmailsentdirectlytotheirhomeaddress.Ifthisrequestisnotheededthemailwillbereturnedtosender.

CampusMail:AllgraduatestudentswillhaveaccesstoaDepartmentGraduateStudentMailboxforDepartmentspecificmaillocatednexttotheReceptionareaonthethirdfloor.Studentuniversitymailissortedalphabetically.PleaseseeMs.AnneJones,Receptionist,3-133NREF,foranaccesskey.

E-mail

ACampusComputingID(CCID)andpasswordareissuedtoeverystudentapplicantuponreceiptofhisorherapplicationforadmissiontotheUniversity.Ane-mailaccountisprovidedforthepurposesofcommunicationsbetweentheapplicantandtheUniversity.NotethatyourCCIDisyouremailusername.

Studentscanaccesstheiruniversityemailaccountathttp://www.ualberta.ca/gmail/.

TelephoneService

Telephonesareprovidedinmoststudentoffices.Theselinesarerestrictedtotoll-freecallsonly.Studentsareexpectedtotreattheseasbusinessphonesandkeeppersonalcallstoaminimum.

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ONEcard

TheONEcardistheUniversity’sidentificationcardforstudents,staffandtheuniversitycommunity.AllstudentswillneedaONEcardbecauseitisalsoyourUniversityofAlbertalibrarycardandU-Pass(fortransit).Toobtainyours,pleasevisittheONEcardofficeduringregularofficehoursin9104HUBMall.

StudentsmustpresentapieceofphotoID(driver’slicenseorpassport)aswellastheirIDnumber,classtimetablenoticeoradmissionlettertoobtaintheirStudentONEcard.

FurtherinformationonobtainingyourONEcardisavailableontheONEcardofficewebsiteat:http://onecard.ualberta.ca/

BuildingAccess

Officeandlaboratorykeysareavailabletograduatestudents.A$20.00refundabledepositismandatory.

AkeyrequisitionformsignedbyyoursupervisorshouldbesubmittedtoreceptionistMs.AnneJonesinNREF3-133.Pleaseallowonefullworkingdayforyourkeystobeissued.

Keysarenon-transferable;theyarenevertobeloanedtoanyoneincludingfamilymembers.Intheeventthatkeysarelostandnewonesissued,thedepositwillnotberefundedwhenthesecondsetofkeysisreturnedtotheoffice.

Allkeysmustbereturneduponprogramcompletionortermination.

YourONEcardwillbeautomaticallyactivatedtoallowafter-hoursentrytotheNREFbuildingoncetheregistrationdeadlinehaspassed.

DesksandOffices

Eachresearchgroupwillassigneachthesisstudentadesklocatedinoneofthedepartment’sgraduatestudentofficesorinsomecasesdesksarelocatedinresearchlaboratories.Studentsshouldcontacttheirsupervisororthegroupgraduatecoordinatorforinformationregardingofficespace.

DuetoashortageofofficespacewearenotabletoassigndeskstoMEngstudents.

Documents

Graduate Studies Handbook - University of Alberta · Special, Visiting and Master of Engineering graduate students may not register in Thesis. The specific thesis registration selected