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Graduate Student Association. September 2009 Business Meeting. The Executive Committee. 2009 – 2010 School Year President: Mikael Wagner Vice President: Xiaopeng Li Treasurer: Amy Stanley Secretary: Bhavin Shah GRGA Chair: Phooiwah Khoo PDA Chair: Rinky Alreja. Fall 2008 Semester - PowerPoint PPT Presentation
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Graduate Student Association
September 2009
Business Meeting
The Executive Committee
2009 – 2010 School Year President: Mikael Wagner Vice President: Xiaopeng Li Treasurer: Amy Stanley Secretary: Bhavin Shah GRGA Chair: Phooiwah Khoo PDA Chair: Rinky Alreja
Calendar of Events
Fall 2008 Semester 9/11 September Business Meeting 9/18 Club Registration Deadline
Finalized Agenda for October Bus. Meeting 10/2 October Business Meeting 11/6 November Business Meeting 12/4 Holiday Party / December Business MeetingSpring 2009 Semester 2/5 February Business Meeting 3/5 March Business Meeting 4/2 April Business Meeting TBA Spring Awards Banquet (Saturday) 5/7 May Business Meeting
A Note about TLA’s and other Acronyms
GSA: Graduate Student Association GSO: Graduate Student Organization PDA: Professional Development Award GRGA: Graduate Research Grant Award EXCOM: Executive Committee SAO: Student Activities Office
Club Registration
Get a form here or from the GSA Web Site Submit by September 18th to Debbie White’s
Office in Cumnock Hall Clubs MUST get a University e-mail address
(see your advisor)
Club Participation
Clubs are expected to volunteer to assist with business meeting food and cleanup
Clubs are expected to send members to serve with various committees– GRGA Committee– PDA Committee– Holiday Banquet Committee– Spring Banquet Committee
Treasurer’s Notes
GSA Budget
Total GSA budget– $55,000
Total encumbered– ~$34,000
Club allotments– TBD
2009-2010 Budget Breakdown
Important Information
All travel reimbursements must be turned
into GSA office Order from WB Mason when applicable Reimbursement deadlines:
– Fall Semester is December 11th
– Spring Semester is April 30th
Graduate Research Grant Award
For good research
GRGA
GRGA grants awards to good research proposals every semester.
Applications deadlines – tentative dates,~ Fall 2009 – 3rd week of October ~ Spring 2009 - 2nd week of March
The applications will be reviewed by the GRGA committee (which will involve students with varied backgrounds) and the recipients declared in the following GSA meeting.
The money can be used for various encumbered expenses of the proposed work and reimbursed from the association at the end of the semester.
GRGA Application Process
Forms are available from the GSA web site. Submit copies of all forms to the GSA office
Kitson 300 in clearly labeled envelopes Applications are reviewed by the board once per
semester. Board consists of graduate student volunteers,
contact Sethu for info Make copies of all documents for record
purposes
What is PDA?
PDA stands for Professional Development Awards.
Financial assistance for attending conferences, seminars, etc.
Who is eligible for PDA application?
ALL GRADUATE STUDENTS
How to apply for PDA?
Forms are available at the GSA web site – www.uml.edu/gsa
Fill the Travel Authorization and Liability Waiver forms.
Fill the PDA application and Travel Reimbursement forms.
Submit the completed PDA application at GSA office Kitson 300 in clearly labeled envelopes.
Requirements for getting PDA?
Submit Travel Authorization and Liability Waiver forms to Debbie White at Cumnock Hall (Provost’s office) before leaving for your conference, seminar, etc. or the PDA CANNOT be granted.
SAVE ALL TRAVEL RECEIPTS! Original receipts must be submitted with Travel
Reimbursement form. (Make copies of all the documents and receipts for records.)
Copy of Credit card statement must be submitted.
What can be reimbursed?
Transportation,
Lodging and
Conference registration fees
What cannot be reimbursed?
Food
Entertainment costs
Payments made BY/TO ‘third party’
What amount is reimbursed?
Non-presenting students - $250
Presenting students - $500
What is the deadline for PDA application?
No earlier than one month before the departure date of the trip,
OR No later than one month after the return date.
How are PDA funds awarded?
The PDA budget is set based on the total GSA funds available.
PDA’s are awarded on a first come first serve basis. Only one PDA award per student per academic year. PDA Applications are reviewed by the PDA board once per
semester. PDA Board consists of graduate student volunteers from
many departments. PDA Board volunteers should contact Rinky Devre.
2008 – 2009 GSO Requirements
Minutes from at least one meeting Events paid for by funding Approx. amounts for each event
Questions, Comments, and Concerns?
