Grade Book TrainingGrade Book Training

Thanks for coming!Thanks for coming!

Adding A StudentAdding A Student Add student from enter/leaves screenAdd student from enter/leaves screen Go to Manage Students (if you forgot low Go to Manage Students (if you forgot low

assignment)assignment) Put in low assignment (if trimester has begun)Put in low assignment (if trimester has begun) Please Please do notdo not excuse them from all previous excuse them from all previous

assignments!assignments! You must have You must have at least oneat least one grade in the grading grade in the grading

period for all students!!!! period for all students!!!! NM (No mark) can be assigned in finalize NM (No mark) can be assigned in finalize

screen, but not unless there is a grade!screen, but not unless there is a grade! If necessary, have a participation grade for a day!If necessary, have a participation grade for a day! NM is for students in school less than 10 days!NM is for students in school less than 10 days!

A student will not show up in the finalize grade A student will not show up in the finalize grade screen unless a grade has been assigned.screen unless a grade has been assigned.

Dropping A StudentDropping A Student

Print an “assignments by student” record Print an “assignments by student” record for that studentfor that student

Drop student from Enter/Leaves screenDrop student from Enter/Leaves screen Delete student prior to grade cut-offDelete student prior to grade cut-off Remember to click box to authorize Remember to click box to authorize

deletiondeletion

Adding/DroppingAdding/Dropping

Please do not delay in adding or dropping Please do not delay in adding or dropping students! students!

If you do not drop a student, and he/she If you do not drop a student, and he/she goes to another class, the student will end goes to another class, the student will end up with more than 6 periods and grades up with more than 6 periods and grades for both teachers!for both teachers!

Transferring Students Transferring Students

If you have a student that you will be If you have a student that you will be moving from homeroom to switch or vice moving from homeroom to switch or vice versa, as long as the grade books are versa, as long as the grade books are linked there is a way to transfer grades!linked there is a way to transfer grades!

Please call me and I will be happy to come Please call me and I will be happy to come do it for you.do it for you.

District would prefer I do it as opposed to District would prefer I do it as opposed to teaching you how to do it.teaching you how to do it.

Please do not try it on your own!Please do not try it on your own!

Grading periodsGrading periods

You are entitled to enter grades all the You are entitled to enter grades all the way until the cut-off date!way until the cut-off date!

Here is the problem with doing so:Here is the problem with doing so: Absent student workAbsent student work Entering an assignment and grade, but Entering an assignment and grade, but

changing grades over the weekend.changing grades over the weekend. Changes can take up to a couple of hours to Changes can take up to a couple of hours to

take effecttake effect

Why don’t changes take effect Why don’t changes take effect immediately??:immediately??:

A program runs in background that A program runs in background that compiles data.compiles data.

That data loads into grades database and That data loads into grades database and into the preview (finalize grade) screeninto the preview (finalize grade) screen

As long as grades have not been As long as grades have not been approved, the changes will take 1-3 hours approved, the changes will take 1-3 hours to appear.to appear.

Remember that changes are not in REAL Remember that changes are not in REAL TIME!TIME!

Once you approve “finalize” grades this prevents Once you approve “finalize” grades this prevents the grade transfer mechanism from overwriting the grade transfer mechanism from overwriting your approved data.your approved data.

If you make changes you will have to go back If you make changes you will have to go back into the finalize grade screen to the grades you into the finalize grade screen to the grades you approved and change the grade. approved and change the grade.

The percentage and the letter grade may not The percentage and the letter grade may not correspond since the system did not override correspond since the system did not override what you confirmed to be “finalized grades”.what you confirmed to be “finalized grades”.

What you see!What you see!

This is what the preview screen looks like prior This is what the preview screen looks like prior to your approval. Notice how the message is to your approval. Notice how the message is red? These grades have not been approved red? These grades have not been approved and so they have not been locked.and so they have not been locked.

This is after you have submitted your grades. This is after you have submitted your grades. Notice how the message is green? That means Notice how the message is green? That means you have locked in the percentages. The system you have locked in the percentages. The system will not calculate any new percentages.will not calculate any new percentages.

Example:Example:

Teacher wants to get a test score into the Teacher wants to get a test score into the grades, so they give a test on Friday (grade cut-grades, so they give a test on Friday (grade cut-off day). off day).

Grades have to be approved by 4pm.Grades have to be approved by 4pm. Teacher enters grades, but has 4 students Teacher enters grades, but has 4 students

absent.absent. Teacher enters test into grade book.Teacher enters test into grade book. At 2:25, the teacher finds that the test has still At 2:25, the teacher finds that the test has still

not been calculated into the percentage on the not been calculated into the percentage on the preview screen.preview screen.

Teacher leaves school and logs onto Teacher leaves school and logs onto website from home. website from home.

Teacher reviews grades in finalize grade Teacher reviews grades in finalize grade screen, comments are in, teacher screen, comments are in, teacher approves grades and hits submit.approves grades and hits submit.

Monday, the absent students return and Monday, the absent students return and the test is administered. the test is administered.

Teacher enters the test scores for the Teacher enters the test scores for the absent students.absent students.

It is Tuesday and the teacher goes in to verify It is Tuesday and the teacher goes in to verify and resubmit grades.and resubmit grades.

Teacher finds that the test score has not been Teacher finds that the test score has not been calculated in.calculated in.

Since the grades were approved (finalized) the Since the grades were approved (finalized) the scores for the test that were entered on Monday scores for the test that were entered on Monday will not be calculated into the percentage seen will not be calculated into the percentage seen on finalize grade screen.on finalize grade screen.

Teacher will therefore have to enter a grade Teacher will therefore have to enter a grade based on what the grade is in the grade book based on what the grade is in the grade book not on the percentage seen on the finalized not on the percentage seen on the finalized grade screen.grade screen.

Teacher must hit approval and submit AGAIN! If Teacher must hit approval and submit AGAIN! If you do not, the system will revert back.you do not, the system will revert back.

Reminders:Reminders: All students must have at least one grade!All students must have at least one grade! Do not forget to delete students that have Do not forget to delete students that have

been dropped!been dropped! Do not forget to give added students a Do not forget to give added students a

“low” score in managed students screen.“low” score in managed students screen. Grades entered after you have submitted Grades entered after you have submitted

approval can be changed, but percentages approval can be changed, but percentages will not reflect changes!will not reflect changes!

You You must submitmust submit approval by the approval by the given closing date on the finalize given closing date on the finalize grade screen!grade screen!

More reminders:More reminders: Remember to use “ab” or “mi”, in place of Remember to use “ab” or “mi”, in place of

leaving an assignment blank!leaving an assignment blank! Remember to check that you have marked Remember to check that you have marked

“grading complete” on all assignments that “grading complete” on all assignments that should appear in that grading period.should appear in that grading period.

If you have any questions, please come to If you have any questions, please come to me as opposed to just doing your own me as opposed to just doing your own thing! I really do not mind helping!thing! I really do not mind helping!

Suggestions:Suggestions:

Print a grade book summary before you approve Print a grade book summary before you approve grades in the finalize grade screen. grades in the finalize grade screen.

Write down your last assignment in your grade Write down your last assignment in your grade book before adding a student.book before adding a student.

Make sure that if you have 32 students that on Make sure that if you have 32 students that on the finalize grade screen you have 32 students. the finalize grade screen you have 32 students. If you are missing any, there is a problem!If you are missing any, there is a problem!

Try to close your grades before the Friday Try to close your grades before the Friday grades are due.grades are due.

FavorFavor

Please do not call me during class time as it is Please do not call me during class time as it is very disruptive to my students.very disruptive to my students.

I will respond to emails or you can call me during I will respond to emails or you can call me during my prep period which is 5my prep period which is 5thth period or during my period or during my elective 6elective 6thth period. period.

Please do not call or email Deborah or Manuel. Please do not call or email Deborah or Manuel. I am the first contact regarding Aeries!! This is I am the first contact regarding Aeries!! This is comparable to a parent going to administration comparable to a parent going to administration without talking to you first! I swear I don’t bite! without talking to you first! I swear I don’t bite! Bark yes, bite no!Bark yes, bite no!