GPO’s Federal Digital System

August 17, 2010U.S. Government Printing Office

2

Federal Digital System (FDsys)

• FDsys automates the collection and dissemination of electronic information from all three branches of the federal government

• Information is – Submitted directly into FDsys

– Permanently available in electronic format

– Authenticated and versioned

– Publicly accessible for searching and downloading at www.fdsys.gov

3

Program History• Program began in October 2004 with the development of a

Concept of Operations followed by a Requirements Document

• Program Management Office formed in October 2005 and an initial integrator contract was awarded in August 2006

• FDsys design and development proceeded through 2007 and subject matter experts came on board in 2008

• The first public release of FDsys was launched on January 15, 2009

• Since the initial launch GPO has been migrating content from GPO Access, making system improvements to complete release 1, and supporting Open Government Initiatives (e.g. CFR XML, FR XML, FR 2.0)

4

Release 1 Goals and Status

• Establish the foundational infrastructure– Completed in 2009

• Establish a preservation repository– Completed in 2009

• Replace GPO’s current public site– GPO Access sunset activities through September 2010

• Perform a large scale data migration– 40 out of 40 GPO Access collections are in FDsys and

continuing to migrate one-off and special publications

• Provide operational continuity for the system– Continuity of access site operational in August 2010– Full system failover operational in December 2010

5

• Establish initial functionality then enable new functionality to support submission from additional sources, automate preservation processes in the preservation repository, and tailor FDsys to better meet user needs

• Feature-based implementation approach to allow for rapid development cycles

• Provides flexibility to enhance and improve the system based on expressed user needs between major releases of new functionality

Implementation Approach

6

What is FDsys?

• FDsys is a Content Management System– FDsys securely controls digital content throughout

its lifecycle to ensure content integrity and authenticity

• FDsys is a Preservation Repository– FDsys follows archival system standards to

ensure long-term preservation and access of digital content

• FDsys is an Advanced Search Engine– FDsys combines extensive metadata creation

with modern search technology to ensure the highest quality search experience

7

FDsys Search Features• Search across multiple publications or collections of publications from a

single search box. • Perform an advanced search against robust metadata from a single

advanced search page or retrieve a specific document by its citation.• Construct complex search queries using Boolean and field operators. • Refine and narrow searches by applying filters, sorting results, viewing

historical editions, and searching within search results.• Retrieve digitally signed PDF documents directly from search results. • View more information about a publication and access multiple file

formats from a More Information page. • Access descriptive, authenticity, and preservation metadata for each

document in MODS and PREMIS XML formats. • Download content and metadata packaged together as a single ZIP file. • Browse for a specific government publication and browse within the

publication. • Utilize context specific field level help and a searchable online help

system. • Retrieve bulk data downloads of select publications in XML format.

8

9

10

11

12

13

14

15

16

17

18

19

20

Help Information and Tutorials

• Online Help System– http://www.gpo.gov/help/index.html

• PDF Search User Manual– http://www.gpo.gov/help/fdsys_user_manual.pdf

• Tutorial Videos– Overview, Simple Search, Advanced Search, Browse

http://www.gpo.gov/fdsysinfo/tutorials.htm– OPAL Presentation on Processing and Preservation

http://www.opal-online.org/fdsys-ed-session/• AskGPO

– http://gpo.custhelp.com/

21

On the Horizon• Closing out release 1

– Migrate remaining content and enabling GetDoc redirects– Establish operational continuity for the system

• Planning for release 2– Enable direct submission of content from Congress into FDsys– Extend this functionality to agency customers

• Supporting stakeholder initiatives– Continue to support Web 2.0 initiatives– Support new collections and additional file formats for existing

collections

• Conducting outreach activities– Communicate with internal and external stakeholders to ensure

FDsys continues to meet user needs

22

Q&A Session

• Lee Warthen (University of Utah)• Blake Edwards (GPO)• Lisa LaPlant (GPO)

23

ContactsLisa LaPlantLead Program PlannerIT&S Program Management OfficeU.S. Government Printing Office732 North Capitol Street NW 20401ph  202.512.1853 llaplant@gpo.gov

Blake M. EdwardsProgram PlannerIT&S Program Management OfficeU.S. Government Printing Office732 North Capitol Street NW 20401 ph  202.512.2156 bmedwards@gpo.gov

Lee WarthenLibrarian and Adjunct Professor of LawUniversity of UtahS.J. Quinney College of Law332 S. 1400 E., Room 101Salt Lake City, UT 84112ph 801.581.6594warthenl@law.utah.edu