GOVERNMENT OF THE PUNJAB PROJECT MANAGEMENT UNIT … · 2019. 11. 11. · EXPRESSION OF INTEREST (EOI) PREQUALIFICATION DOCUMENT Page 3 1. BACKGROUND Energy Department Punjab (EDP),

GOVERNMENT OF THE PUNJAB PROJECT MANAGEMENT UNIT (PMU)

ENERGY DEPARTMENT

PREQUALIFICATION DOCUMENT (PQD)

EXPRESSION OF INTEREST (EOI)

SHORTLISTING OF FIRMS FOR PROJECT MANAGEMENT CONSULTANT FOR 2.5 MW SOLAR POWER PLANT AT

ISLAMIA UNIVERSITY OF BAHWALPUR

November, 2019


PREQUALIFICATION DOCUMENT Page 2

INVITATION FOR SUBMISSION OF EXPRESSION OF INTEREST (EOI)

HIRING OF A PROJECT MANAGEMENT AND SUPERVISION CONSULTANT FOR 2.5 MW SOLAR POWER PLANT AT ISLAMIA UNIVERSITY BAHAWALPUR

The Project Management Unit (PMU), Energy Department intends to hire a Consulting Firm / Joint Venture through National Competitive Bidding (NCB) to act as Project Management and Supervision Consultant for a 2.5 MW solar power plant at Islamia University Bahawalpur, Baghdad-ul-Jadeed Campus. The Consulting firm will assist in implementation of the project to the specified standards, to be completed on schedule, ensure a proper monitoring of the results and with no cost overrun. The Consultant will also provide advisory and capacity development for procurement stage, project implementation and for the operation and maintenance of the system. The detailed TORs of the Consulting firm are given in the Prequali fication Document (PQD).

Expression of Interest (EOI) is invited from the interested firm (s) fulfilling the following minimum requirements.

I. Valid Registration with concerned professional body (PEC) as Consultant in relevant renewable energy category

/ Registered in home country in case of foreign firm. II. Registration with Security Exchange Commission of Pakistan (SECP) or Registrar of firms/ Registered in home

country in case of foreign firm. III. Copy of Registration with Income Tax Department / NTN / Sales Tax Number)/ Registered in home country in

case of foreign firm. IV. At least five (05) projects of minimum 100 kW on-grid solar PV system each completed by the firm during last

ten (10) years V. Annual average turnover of Rs. 10.00 Million or above for last three years.

VI. Firm is not blacklisted by any public sector organization. The interested firm (s) may purchase the PQD @ Rs. 1000/- (Non-refundable) immediately after the publication of this advertisement from the address given below. The EOI of firm (s) who will not purchase the signed copy of PQD, shall be rejected. The PQD and advertisement is also available on the websites of PMU, Energy Department (pmu.energy.punjab.gov.pk ) as well as PPRA (www.ppra.punjab.gov.pk ). The interested firm (s) may submit their EOI (One Original & One Copy) in sealed envelope by registered mail or in person at the address given below. Last date for submission of EOIs is 25th November 2019 at 10:30 am. The EOIs shall be opened by notified Consultant Selection Committee on the closing date at 11 am at the same venue in the presence of representatives of the firm (s) who may choose to attend the EOI opening meeting.

The RFP shall only be issued to shortlisted Consulting firms

Project Director

Project Management Unit (PMU), Energy Department,

1/C, Block B, New Muslim Town, Lahore

Email: [email protected]

Phone: +92-42-99332698, 03237000013

http://pmu.energy.punjab.gov.pk/

http://www.ppra.punjab.gov.pk/



1. BACKGROUND

Energy Department Punjab (EDP), through its Project Management Unit (the Client) intends to solarize Islamia

University Bahawalpur, Baghdad-ul-Jadeed Campus by installing a 2.5 MW solar power plant through an EPC

contractor (the Developer) .This plant will be a grid tied plant with net metering capability and no battery

backup. For this purpose, the services of a reputed Consulting Firm to act as Project Management and

Supervision Consultant (the Consultant; a firm) are required to support Project Management Unit.

2. OBJECTIVE

Project Management Unit wishes to recruit as PPRA rules and regulations, a Project Management and

Supervision Consultant (duly registered with Pakistan Engineering Council) to assist in implementation of the

project to the specified standards, completed on schedule, ensure a proper monitoring of the results and with no

cost overrun. The Consultant will also provide advisory and capacity development for procurement stage, project

implementation and for the operation and maintenance of the system introduced under the project. The

Consultant’s responsibilities include the following (but not only limited to):

(i) assist client in procurement process, including but not limited reviewing already developed

bidding documents, assist in preparing addendum to the bidding documents, if necessary,

communicating with bidders, reviewing bids, conducting pre-bid meeting and bid opening,

preparing bid evaluation reports, concluding contract negotiations and awards, grievance redressal

etc.;

(ii) assist client in contract management for the Developer standard engineering Design, Supply,

Installation and Commissioning (DSI&C) contracts, including but not limited to issuing

variation orders to the Developer contracts, reviewing and approving contractor risk management

plan, project quality assurance and quality control plan, Health, Safety and Environment plan etc.;

(iii) certify all payments to the Developer contractors;

(iv) control costs, quality and schedule of contractors’ works and deliverables;

(v) on behalf of the Client, inspect and accept goods and services related to the project;

(vi) recommend appropriate mitigation actions (as defined in the executed DSI&C contract) when

quality of deliverables does not meet the specifications;

(vii) define and ensure that implementation by the contractors of an installation safety process

manual that follows local regulations, standards and best practices as per internationally

acceptable standards (IEEE, IEC) etc.

(viii) Define and ensure the proper implementation by the contractor of the O&M manual.



(ix) Define and ensure that all local technical, legal, regulatory and financial requirements are met in all

aspects of the project including but not limited to procurement of goods, award of contract and

payments to the contractors etc.;

(x) Assist the client in ensuring that all Social and Environmental provisions are met as per the local

regulations in place.

2. The consultant will also develop a remote monitoring system in conjunction with the university

administration and the contractor to ensure proper monitoring of the project. This RMS system will be

maintained by the contractor during the two year O&M period and upon completion of the O&M period,

handed over to the university.

3. The Consultant will be engaged for 36 months (During construction and O&M period) under the overall

direction of the client. The contract will be a milestone based deliverable contract. Details of the deliverable and

milestone are included in the document.

During construction phase the following resources will be deployed

Construction Phase Deployment

Solar Expert and Team Leader Full time deployment during construction phase

Financial Expert Full time deployment during construction phase

Field Engineer Full time deployment during construction phase

Upon commencement of the O&M phase (24 months), the following resources will be deployed

O&M Phase Deployment

Solar Expert and Team Leader 5 Man months over a period of 24 months

Financial Expert 3 man months over a period of 24 months

Field Engineer 5 man months over a period of 24 months

4. During O&M phase, the above resources will be deployed on intermittent basis. As scope of

responsibilities is less at O&M stage, full time deployment of resources is not expected. It is the consultant’s

responsibility to ensure adequate and capable manpower is hired to execute this project during construction and

during O&M.

5. Output and Reporting Requirements: The Consultant is required to submit the following reports to the

Client during the Project implementation (Project implementation includes Construction phase and the two year

O&M period):



(i) Inception report within 10 days of mobilization;

(ii) Review of already prepared bidding documents;

(iii) Any addendum (addenda) to bidding documents, if necessary;

(iv) Assisting PMU procurement unit in preparation of bid Evaluation Reports within at least

15 days from bids opening, in compliance with PPRA requirement and format;

(v) Monthly progress report (short report) based on the outputs of the M&E system identifying

physical progress, implementation issues, cost control/variation (if any), and outputs achieved;

(vi) Quarterly progress report (detailed report) including all aspects of contract management and

supervision, as per requirements of client;

(vii) Detailed variation orders or any other supporting documents required by the Client for

approving any of the activities conducted by the consultant;

(viii) A Project completion report within 15 days of the completion of the construction phase

of the Project.

(ix) A separate report on any contractual disputes or other major implementation problems

that may significantly impact project costs, quality or schedules; and

(x) Monthly reports during the two year O&M period. This report will highlight (at minimum)

the saving in the utility bill of the institute, the benchmark energy yield of the system etc. If

required, the reports will be submitted frequently as needed. In case the energy yield falls

below the acceptable levels, the consultant will recommend appropriate mitigation actions (as

defined in the executed DSI&C contract);

(xi) A detailed and comprehensive project completion report upon completion of the O&M

6. All reports should be submitted in English

7. During implementation stage of the project, the consultant team will house its resources in Lahore with

regular site visits to project sites.

1) Solar Expert/Team Leader

8. Qualifications: Qualified solar expert with an engineering degree in related field (Electrical/ Mechanical

Engineering degree preferred). The team lead should also possess experience in assessment of monitoring

capacity, designing appropriate monitoring and evaluation systems, and developing a reporting mechanism which

can be used for effective monitoring. The expert shal l have experience in project monitoring for large-scale

projects (Previous experience in one or more projects in power sector is desirable.). The team lead should have

at least 10 years of relevant working experience, including experience of working as team leader in at least 2

projects of same size.



9. The tasks of the expert will include but not be limited to the following:

2) Financial Expert

10. The expert shall have a university degree in finance with at least 8 years professional experience is

required preferably on project implementation level.

11. The financial expert will assist the client in undertaking the following tasks, among others:

3) Field Engineer

12. Qualified Engineer with at least 5 years of relevant experience in the implementation of Solar Power

Projects. The field engineer should possess a degree in either Electrical or Mechanical Engineering.

13. The responsibilities of the Expert include but are not limited to the following:



PART C: ELIGIBILITY REQUIREMENTS OF FIRMS

Please provide information about the eligibility of your organization, using the following form. Attach

relevant documents where required.

Code

Requirements

Response

A.1

Please mention the name of Registration / Affiliation Authority / Authorities and provide Proof of Registration of your organization with any Government authority.

In case of consortium partners please also provide name of Registration / Affiliation Authority / Authorities and provide copy / copies of registration or Certificate / Proof of Registration with any Government authority of each partner, if available.

Name of Organization/country Name of Registration Authority

A.2

Does your organization have valid National Tax Number (NTN) or Free Tax Number (FTN)? Attach Proof.

☐Have NTN in the name of Organization

☐Have FTN in the name of Organization

☐Have applied for NTN or FTN.

☐Do not have NTN or FTN

A.3

Does your organization have valid registration with Punjab Revenue Authority (PRA)? Attach Proof.

☐Have registration

☐Have not registration

☐Have applied for registration

☐Have not applied for registration

A.4

Does your organization have valid registration with Pakistan Engineering Council as consultant

in relevant renewable energy category? Attach Proof.

☐Have registration

☐Have not registration

☐Have applied for registration

☐Have not applied for registration

A.5

Please check the appropriate box. Attach copies of audited financial statements of last three years issued by a licensed Chartered Accountant.

☐Accounts of last three financial years audited by a licensed

Chartered Accountant

☐Accounts of last three financial years not audited

(Public sector organizations / institutions have exemption of this condition)

A.6

Has your organization ever been black listed by any organization? Provide affidavit

☐We solemnly declare that our organization has never been

blacklisted.

☐Our organization or any member of consortium has been

blacklisted once or more than once. A.7

Is your organization or any member of consortium has ever been involved in litigation with any public sector organization in & outside Pakistan? Provide Affidavit

☐We solemnly declare that our organization or any member of

consortium has never been involved in litigation with any public sector organization in & outside Pakistan.

☐ Our organization or any member of consortium has been involved

in litigation with any public sector organization in & outside Pakistan once or more than once.



A.8

Is your organization completed

five (5) projects of minimum 100 kW on-grid solar PV system during

the last ten (10) years? Provide evidence.

☐Yes

☐No

A.9

Is your organization have a v e r a g e annual turnover of Rs. 10.0 Million and above for last 03 years? Provide documentary evidence.

☐Yes

☐No

A.10

If you have previously worked with this office, has your contract been cancelled (in part or in full)? Or was the payment withheld for non-fulfillment of contract

☐Yes

☐No

APPLICANT DECLARATION

I, (Name of authorized person), hereby certify that:

The information provided in this document is factually correct in all material respects.

I am duly authorized to submit this application on behalf of ( N a m e o f O r g a n i z a t i o n )

Name and Designation:

Date and Place:

Mobile & E-Mail:

Signature:



Annex-A

EOI CHECK LIST

Sr. No

Required Documents

Checkbox

1

Copy / Copies of Registration(s) / Affiliation certificates attached ☐

2

National Tax Number / Free Tax Number Certificates in the name of organization mentioned and certificate attached

☐

3

Copy of registration with PRA attached ☐

4

Copy of registration with PEC as consultant attached ☐

5

Detail of atleast five (05) projects of minimum 100 kW on-grid solar PV system attached

☐

6

Audited Financial Statements/Accounts Statements showing Financial Position

of Last Three Years; (Public organizations have exemption of this condition) ☐

7

Letter of Association / Consortium, if applicable attached. ☐

8

Declaration by authorized person to submit the EOI signed & attached. ☐

9

CVs of Core Staff Members attached ☐

10

Certificate/Affidavit that the firm is not blacklisted by any public sector organization and has not been or involved in litigation during the last ten (10) years with any public sector organization in & outside Pakistan attached.

☐

11

Any other document attached, please specify. ☐



Annex B

Curriculum Vitae (CV) for Proposed Professional Staff

1. Proposed Position:

2. Name of Firm [Insert name of firm proposing the staff]:

3. Name of Staff [Insert full name]:

4. Date of Birth: Nationality:

5. Education [Indicate college/university and other specialized education of staff member, giving names of

institutions, degrees obtained, and dates of obtainment]:

6. Membership of Professional Associations:

7. Other Training [Indicate significant training since degrees under 5 - Education were obtained]:

8. Countries of Work Experience: [List countries where staff has worked in the last ten years]:

9. Languages [For each language indicate proficiency: good, fair, or poor in speaking, reading, and writing]:



10. Employment Record [Starting with present position, list in reverse order every employment held by staff member

since graduation, giving for each employment (see format here below): dates of employment, name of employing

organization, positions held.]:

From [Year]: To [Year]:

Employer:

Positions held:

11. Detailed Tasks Assigned

[List all tasks to be performed under this assignment]

12. Work Undertaken that Best Illustrates Capability to Handle the Tasks Assigned

[Among the assignments in which the staff has been involved, indicate the following information for those

assignments that best illustrate staff capability to handle the tasks listed under point 11.]

1) Name of assignment or project & Location:

Cost of Project:

Date of Start: Date of Completion:

Actual time spent on the project: in months



Client:

Main project features:

Positions held:

Activities performed:

Assignment’s Time Period:


Cost of Project:



Client:


Positions held:




Cost of Project:



Client:


Positions held:




Cost of Project:



Client:


Positions held:






Cost of Project:



Client:


Positions held:



PART-D

MANDATORY CRITERIA

In order to qualify, the interested firm (s) must full fill the following mandatory requirements;

I. The firms having Team Lead/ Solar Expert, Financial Expert and Field Engineer as per the TORs given in the PQQ.

II. Valid Registration with concerned professional body (PEC) as Consultant in relevant renewable energy category / Registered in home country in case of foreign firm.

III. Registration with Security Exchange Commission of Pakistan (SECP) or Registrar of firms/ Registered in home country in case of foreign firm.

IV. Copy of Registration with Income Tax Department / NTN / Sales Tax Number/)/ Registered in home country in case of foreign firm.

V. At least five (05) assignments of minimum 100 kW on-grid solar PV system each completed by the firm during last ten (10) years

VI. Annual average turnover of Rs. 10.00 Million or above for last three years. VII. Firm is not blacklisted by any public sector organization.

Important note:

1- The interested firm (s) have to provide copy of registration with Punjab Revenue Authority (PRA), in case the firm (s) currently is not registered with PRA, the firm (s) may submit the EOI however before the award of contract the firm must submit the valid registration with PRA.

2- In case of Joint Venture of consulting firms all the associated/ partner firms must comply with condition no. II, III & IV of the above mentioned mandatory criteria.

3- Documentary proof must be submitted for the above mentioned mandatory requirements. In case of non-compliance with the mandatory requirements/ failure to submit the required documents , the firm (s) shall be rejected/ disqualified.



The firms who have not submitted the above information required as in EOI advertisement, shall be excluded and the remaining

complying firms shall be evaluated according to the following criteria.

S/N Description Requirement / Points

1

Relevant Experience and Past Performance

50 points

a) Establishment of firm Points for 3 years 07 Points

Point for 4 years 08 points (Max. 10 points) Point for 5 years 09 points

6 years & above 10 Points

b) Number of projects minimum 100 kW on-grid solar PV system completed during last ten years

For every project

06 points

06 & more projects 40 points

(Max.40 Points)

2 Qualifications and competency of required staff

30 Points

Degree (max points:02) For each person

a) National degree 01 b) International degree 02

Higher studies (max points:02) For each person a) MS/ MPhil 01

b) Phd 02

Relevant Experience (max points:02) For each person

a) 5 - 9 Years 01

b) 10 years and above 02

Relevant Projects (max points:04) : For each person

a) 1 - 2 Projects 02

b) 3 - 4 Projects 04

Points will be given to Team Lead/ Solar Expert, Financial Expert and Field Engineer mentioned in TORs (max 10 points for each). Points will b e given to only one highest level of qualification

3 Financial Position of the firm 10 points

a) Average Annual Sales of last 03 years Rs.10 million to 15 Million 08 Points

(Amount may be in Pak rupees or equivalent in USD) (Max. 10 Points)

Over Rs.15 Million

10 Points

4 Capability of the firm 10 points

a) No of managerial staff 5 to 10 05 Points

11 to 15 08 Points

(Max. 10 Points) 16 or above 10 Points

Total Points 100 Points

Note: Only firms scoring an aggregate of 65 % marks & above in evaluation of EOIs shall be pre-qualified / shortlisted for

the project.

***********