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Tender for Pre-Despatch Inspection of Components to be used in the installation of SPV Home lighting systems under Chief Minister’s Solar Powered Green House Scheme and SPV Street Lighting Systems in
Tamil Nadu
Tender Reference: TEDA / 1016C & 1417C/ PDI-SHLS &SSLS/Schemes / 2013-14
TEDA, Chennai-600006. Page 1/33 Bidder’s Signature & Stamp
Government of Tamil Nadu
Tender for Pre-Despatch Inspection of Components to be installed in SPV Home lighting systems and Street
Lighting Systems in Tamil Nadu
Tender Reference: TEDA/1016C & 1417C/PDI-HLS&SLS/Schemes /2013-14
Tender Details
Tamil Nadu Energy Development Agency V Floor, EVK Sampath Maaligai
68 College Road Chennai-600006 Phone: +91-44-28224830/28236592
Fax: +91-44-28222971 Email: [email protected]
Website: www.teda.in
Tender for Pre-Despatch Inspection of Components to be used in the installation of SPV Home lighting systems under Chief Minister’s Solar Powered Green House Scheme and SPV Street Lighting Systems in
Tamil Nadu
Tender Reference: TEDA / 1016C & 1417C/ PDI-SHLS &SSLS/Schemes / 2013-14
TEDA, Chennai-600006. Page 2/33 Bidder’s Signature & Stamp
Tender for Pre-Despatch Inspection of Components to be used in the installation of SPV Home lighting systems under Chief Minister’s Solar Powered Green House Scheme and SPV Street Lighting Systems in
Tamil Nadu
Tender Reference: TEDA / 1016C & 1417C/ PDI-SHLS &SSLS/Schemes / 2013-14
TEDA, Chennai-600006. Page 3/33 Bidder’s Signature & Stamp
1. Tender Data Sheet 1. Tender inviting Authority,
Designation and Address The General Manager Tamil Nadu Energy Development Agency V Floor, EVK Sampath Maaligai, 68 College Road, Chennai-600006 Phone: +91-44-28224830 / 28236592, Fax: +91-44-28222971 Email: [email protected] Website: www.teda.in
2. a) Name of the Work Tender for Pre – Despatch inspection of Components to be installed in SPV Home Lighting Systems under Chief Minister’s Solar Powered Green House Scheme & Street Lighting Systems in Tamilnadu.
b) Tender Reference TEDA/1016C&1417C/PDI- SHLS &SSLS/Schemes/2013-14
c) Place of execution Various Component’s Manufacturing Locations of Vendors in India /Abroad
3. a) Tender documents available place and due date for obtaining tender
On all working days between 11.00 A.M and 5.00 P.M. from 23.10.2013 up to 07.11.2013at the address mentioned in column (1) above. Alternatively, Tender documents can be downloaded free of cost from www.teda.in and www.tenders.tn.gov.in
b) Cost of Tender Document Rs.200/-- (Rupees Two Hundred only) per Tender Document for direct purchase from TEDA. The Tender document fee is waived for thedownloaded Tender Document.
4. Earnest Money Deposit (EMD) Rs.5000/-. EMD has to be paid in Indian Rupees by way of Demand Draft / Banker’s Cheque only, from any of the Nationalized / Scheduled / Foreign banks, drawn in favour of “Tamilnadu Energy Development Agency” and payable at Chennai only. EMD submitted in any other forms will be SUMMARILY REJECTED.
5. Pre-Bid Meeting date and place On 31.10.2013 @ 12.00 P.M. at the address mentioned in column (1)
above
7. Due Date, Time and Place of submission of Tender
Up to 08.11.2013 at 2.00 P.M. at the address mentioned in column (1) above
8. Date, Time and Place of opening Of Techno Commercial Bids
On 08.11.2013 at 2.00 P.M. at the address mentioned in column (1) above
9. Date, Time and Place of opening of Price Bids
Will be intimated only to the bidders qualified in Techno - Commercial bid.
* If any of the above dates happens to be a holiday, then the next working day will be the due date
Tender for Pre-Despatch Inspection of Components to be used in the installation of SPV Home lighting systems under Chief Minister’s Solar Powered Green House Scheme and SPV Street Lighting Systems in
Tamil Nadu
Tender Reference: TEDA / 1016C & 1417C/ PDI-SHLS &SSLS/Schemes / 2013-14
TEDA, Chennai-600006. Page 4/33 Bidder’s Signature & Stamp
INTRODUCTION
Tenders have been floated vide Tender No. TEDA/1016A&B/ SHLS-CFL &
LED/Schemes/2013-14 for installation of 60,000 SPV Home Lighting Systems and to be
floated for the installation of 20,000 SPV Street Lighting Systems (both Cluster and
Stand alone )all over Tamil Nadu for the year 2013-14. The tender documents related to
HLS are available in www.teda.in / www.tenders.tn.gov.in websites. The tender related
to HLS has been opened on 24.09.2013 and 25.09.2013 & the work order is expected
to be issued by 15th November 2013. Successful bidders will have to complete the
installation in 180 days. The tender related to SPV SLS will be floated shortly.
TEDA appointed Pre-Despatch Inspecting Agency ( PDI ) will carry sample
inspection at the manufacturing location to check the quality requirements. This tender
is being called for accordingly to select the Pre-Despatch Inspection (PDI) Agency.
1. Eligibility: Any registered company / Firm having excellent technical knowledge
about the electrical and electronic components preferably in solar power plant
related products to carry out electrical testing, inspection of products and issue
clearance for dispatch of products from the factory. Bidder shall have an annual
turnover of Rs.25 lakhs & for a single value of contract shall be minimum Rs.5
Lakhs. Necessary documentary evidence shall be furnished.
Sl No
Minimum Eligibility Criteria Proof to be submitted for fulfilling the Eligibility Criteria
1 Bidder shall be a Registered
Company /firm and existing for a
minimum of three years
Certificate of Incorporation/Registration shall
be submitted.
2 Bidder shall have a min average
Annual Turn over of INR 25 Lakhs
in any three audited years from
Annual Report including Balance Sheet and
Profit & Loss accounts for three audited
years from 2010-2011 onwards shall be
Tender for Pre-Despatch Inspection of Components to be used in the installation of SPV Home lighting systems under Chief Minister’s Solar Powered Green House Scheme and SPV Street Lighting Systems in
Tamil Nadu
Tender Reference: TEDA / 1016C & 1417C/ PDI-SHLS &SSLS/Schemes / 2013-14
TEDA, Chennai-600006. Page 5/33 Bidder’s Signature & Stamp
2010-11onwards. submitted.
3 Bidder shall have experience of
having conducted testing of
electrical or electronic components
for a single value of Rs 5 lakhs.
Copy of the Work Orders along with proof
for satisfactory completion of the work.
4 Bidder shall not be currently
blacklisted by any of the
State/Central Government or
organizations of the State/Central
Government as on date of
submission of tender .
Necessary Undertaking letter shall be
furnished.
2. Scope of Work: The Bidder shall deploy well qualified, experienced and excellent in quality check
Inspection Engineer capable of doing the following activities at manufacturer’s
premises.
a) To carry out the sample inspection of the components furnished in Format
3 at the manufacturer’s location(s) and ensure the standards as applicable
to the respective components required by the Tender accepting authority.
b) To conduct the test which is necessary as per the applicable standards to
satisfy the Tender accepting authority at the manufacturer’s location(s)
and prepare test report as specified in the Format 4.
c) Recommend to the Tender accepting authority to issue despatch
clearance for the components which are qualified in the above said
conditions.
Tender for Pre-Despatch Inspection of Components to be used in the installation of SPV Home lighting systems under Chief Minister’s Solar Powered Green House Scheme and SPV Street Lighting Systems in
Tamil Nadu
Tender Reference: TEDA / 1016C & 1417C/ PDI-SHLS &SSLS/Schemes / 2013-14
TEDA, Chennai-600006. Page 6/33 Bidder’s Signature & Stamp
3. The sample quantity of components are given below.
Sl No Components
Quantity Manufactur
ed (or) Submitted
Quantity to be inspected
2%
Lot size Minimum
Or multiples
Minimum No. of samples
per lot
1
Battery SLS 6,000 120 100 2
Battery HLS 75,000 1500 500 10
2
SPV Module – 50W / 100W HLS
75,000
1500 500 10
SPV Module – 100W / 150W / 300W SLS 8,000 160 200 4
3
LED Luminaire (a) SLS 20,000 400 500 10
(b) DC (HLS) 51,120 21 2500 50
4
PCU (a) SLS 1,267 26 50 1
(b) HLS 49,776 996 500 10
5 CCU (HLS) 10,224 205 500 10
CCU(SLS) 1,000 20 250 5
6 CFL 2,48,880 4 978 2500 50
Note : A minimum of 2% of Manufactured quantity of components shall have to be
inspected. The tentative schedule of pre-despatch inspection may be from
December 2013
4. The inspection will have to be commenced within15 days from the date of issue of
LoA (or) within 2 days of submission of the lots by the manufacturer whichever is
Tender for Pre-Despatch Inspection of Components to be used in the installation of SPV Home lighting systems under Chief Minister’s Solar Powered Green House Scheme and SPV Street Lighting Systems in
Tamil Nadu
Tender Reference: TEDA / 1016C & 1417C/ PDI-SHLS &SSLS/Schemes / 2013-14
TEDA, Chennai-600006. Page 7/33 Bidder’s Signature & Stamp
later. This being a time bound project, TEDA may cancel the orders if any delay
happens.
5. Bidders shall be responsible for their stay, local travel and food arrangements and
other incidentals at inspection sites. Engineers shall NOT accept any hospitality
from the manufacturers whose product is being inspected.
6. Target inspections as specified will have to be adhered to. Bidder’s Engineer shall
do all inspections on their own. They may take manufacturer’s help but shall not be
just a witness to manufacturer’s inspection.
7. (i) The inspection team shall affix a bar code label at the designated spot on each
and every component of the “Passed Lots”. These bar code labels will be issued
by TEDA.
(ii) The successful bidder have to procure Barcode Reader/Scanner meeting the
specification recommended by TEDA
8. Bidder shall quote inspection charges per component.
9. 100% payment will be made after acceptance of inspection reports.
10. Earnest Money Deposit (EMD):
a) Demand Draft / Banker’s Cheque in favour of “Tamil Nadu Energy Development Agency” payable at Chennai as specified in Tender Data
Sheet shall have to be furnished .
b) The Bids received without the specified EMD amount or Proof for Exemption,
in the prescribed form, will be SUMMARILY REJECTED.
11. The Bids shall be submitted in two parts namely viz. (1) Techno commercial Bid and (2) Price Bid. The Techno commercial Bid and Price Bid shall be submitted in
two separate covers with superscription as Techno commercial bid cover and
Price-bid cover respectively.
12. Outer Cover: Techno Commercial Bid cover (Envelope-A) and Price Bid cover
(Envelope-B) shall then be put in a single outer cover and sealed. The outer cover
shall be superscribed with “Tender for Pre – Despatch inspection of
Tender for Pre-Despatch Inspection of Components to be used in the installation of SPV Home lighting systems under Chief Minister’s Solar Powered Green House Scheme and SPV Street Lighting Systems in
Tamil Nadu
Tender Reference: TEDA / 1016C & 1417C/ PDI-SHLS &SSLS/Schemes / 2013-14
TEDA, Chennai-600006. Page 8/33 Bidder’s Signature & Stamp
Components to be used in the installation of SPV Home lighting systems and Street Lighting Sytems for 2013-14. Tender Ref.:_____________ due on _______”. The “FROM” address and “TO” address shall be written without fail
otherwise the Bid is liable for rejection.
13. Mode of Submission of Bids:
As mentioned in Sl.No. 12
14. Bid Opening: The Techno commercial Bid cover will be opened at TEDA on the
date and time as specified in the Tender Data sheet or any other date published in
the website specified.
15. The successful bidder will be required to remit the security deposit equivalent to
5% of the value of the Contract by way of Demand Draft/Banker’s Cheque in
favour of “Tamil Nadu Energy Development Agency” payable at Chennai valid
for 12 months and to sign the contract agreement (Format 5) within 7 days from
the date of issue of LoA. After this, a firm work order will be issued by TEDA. The
EMD paid by the successful bidder will be adjusted towards Security Deposit. The
EMD amount of the unsuccessful bidder will be refunded within a reasonable time
on written request. The Security Deposit will be refunded after the successful
completion of inspection and submission of inspection report and acceptance by
TEDA.
16. The following categories of industries are exempted from payment of Earnest
Money Deposit:
i. The Small Scale Industrial units located within the State and Registered with the Tamil Nadu Small Industries Development Corporation.
ii. The Small Scale Industrial units located within the State and Registered with National Small Industries Corporation (NSIC).
iii. The SSI units holding Permanent Registration certificate from the District Industries Centres of Directorate of Industries and Commerce, Government of Tamil Nadu in respect of those items for which the Registration Certificate has been obtained.
Tender for Pre-Despatch Inspection of Components to be used in the installation of SPV Home lighting systems under Chief Minister’s Solar Powered Green House Scheme and SPV Street Lighting Systems in
Tamil Nadu
Tender Reference: TEDA / 1016C & 1417C/ PDI-SHLS &SSLS/Schemes / 2013-14
TEDA, Chennai-600006. Page 9/33 Bidder’s Signature & Stamp
iv. Departments of the Government of Tamil Nadu.
v. Undertakings and Corporations owned by Government of Tamil Nadu.
vi. Labour Contract Co-operative Societies registered with in Tamil Nadu.
vii. Tiny Industries classified under SSI, registered with the State of Tamil
Nadu, and Registration Certificate issued by Department of Industries and
Commerce/Government of Tamil Nadu.
viii. Small Scale Industrial units located outside the State but registered with
National Small Industries Corporation (NSIC) in respect of the items /
services rendered by them.
ix. Industries exempted from payment of EMD shall enclose duly attested
Photostat copy of their Registration Certificate showing the services
rendered by them and the period of validity of the certificate as proof of
eligibility for exemption from payment of EMD.
x. Those Tenderers who are exempted from payment of E.M.D shall furnish
in lieu of EMD an under taking in a non-judicial stamp paper of value not
less than Rs.100/- (Rupees One hundred only) in the prescribed format,
as per Format -6, to the effect to pay penalty an amount equivalent to
EMD in the event of non-fulfillment or non-observance of any of the
conditions stipulated in the contract consequent to such breach of
contract.
xi. Undertaking and proof of exemption of EMD shall be kept in the Techno
Commercial Bid cover. TENDERS RECEIVED WITHOUT PROOF FOR
EXEMPTION OF EMD AND UNDERTAKING WILL NOT BE READOUT
AND WILL BE REJECTED SUMMARILY.
17. Details of components & Tests to be carried out – As specified in Format -3
Tender for Pre-Despatch Inspection of Components to be used in the installation of SPV Home lighting systems under Chief Minister’s Solar Powered Green House Scheme and SPV Street Lighting Systems in
Tamil Nadu
Tender Reference: TEDA / 1016C & 1417C/ PDI-SHLS &SSLS/Schemes / 2013-14
TEDA, Chennai-600006. Page 10/33 Bidder’s Signature & Stamp
18. Inspection report as specified in the Format 4
19. Successful bidder has to sign the contract agreement Format 5within 7 days
from the date of issue of LoA. Quantity to be inspected has been indicated
against Sl No.3. The vendors manufacturing locations will be intimated after the
finalization of the vendors for the Installation of Solar Powered Home Lighting
Systems and Solar Powered Street lighting systems. If the inspection has to
happen outside the country, then the manufacturer will provide the expenses
towards travel, accommodation & food. In case, if smaller size lots are offered by
the manufacturer, the pro-rata additional expenditure to be incurred for Pre-
Despatch Inspection (PDI) will be borne by the manufacturer.
20. Tender process will be governed by the Tamil Nadu Transparency in Tenders Act
1998 and the Tamil Nadu Transparency in Tenders Rules, 2000 as amended from
time to time.
21. All statutory obligations / liabilities like Salary, ESI, P.F., as per Labor Laws for the
persons employed for this contract will be the responsibility of the tenderer. TEDA will not make any direct payment thereof and will not be responsible for any lapses by the tenderer.
22. In case of absence, the tenderer shall provide alternate Engineer to carry out the
schedule already fixed without any delay. A standing instruction in this respect shall be issued to the Engineer.
23. The Engineer employed by the tenderer shall have thorough knowledge of respective standards of the components, Capable of ascertaining the quality and standards of the components as stipulated in the respective IEC / BIS standards.
24. All other terms of the specification and the offer will be taken for evaluation
accordingly
25. Termination For Insolvency: “TEDA” may at any time terminate the contract by
giving written notice to the contractor without compensation to the contractor, if it
Tender for Pre-Despatch Inspection of Components to be used in the installation of SPV Home lighting systems under Chief Minister’s Solar Powered Green House Scheme and SPV Street Lighting Systems in
Tamil Nadu
Tender Reference: TEDA / 1016C & 1417C/ PDI-SHLS &SSLS/Schemes / 2013-14
TEDA, Chennai-600006. Page 11/33 Bidder’s Signature & Stamp
becomes bankrupt or otherwise insolvent, provided that such termination will not
prejudice or affect any right of action or remedy, which has accrued or will accrue
thereafter to the “TEDA”. 26. Termination For Convenience: “TEDA”, may by written notice sent to the
tenderer, terminate the contract, in whole or in part at any time for its convenience
without assigning any reason. The notice of termination shall specify that
termination is for TEDA’s convenience in the interest of “TEDA”.
27. Termination for Corrupt or Fraudulent Practices: The Bidder shall observe
highest standard of ethics during bidding process and execution of the project.
The Tender accepting authority will reject a proposal for award or terminate the
contract, if it is determined in the judgment of TEDA, the Bidder recommended
for award, has engaged in fraudulent and corrupt practices in competing for or in
executing the Contract. 28. Arbitration: In case of any dispute, the matter will be referred to a sole Arbitrator
to be appointed by the Chairman & Managing Director of TEDA under the
"Arbitration and Conciliation Act 1996". The arbitration shall be held in Chennai,
India and the language shall be English only. Subject to the above, the Courts at
Chennai alone only shall have jurisdiction in the matter. 29. Workmen’s Compensation Insurance: This insurance shall protect the
Contractor against all claims applicable under the Workmen's Compensation Act, 1948(Government of India). This policy shall also cover the Contactor against claims for injury, disability disease or death of its or its Sub-Contractor’s employees, which for any reason are not covered under the Workmen’s Compensation Act, 1948. The liabilities shall not be less that Workmen's Compensation
30. Compensation : The contractor shall arrange to exercise effective supervision over the works so as to ensure safety to the men and materials. In the case of accidents to the workmen arising out of and in the course of employment, the contractor shall pay necessary compensation to them according to the workman's compensation act, besides arranging immediate medical aid. He shall indeminify TEDA against any liability whatsoever in this regard and execute a bond accordingly. In case, the contractor fails to pay the compensation within the
Tender for Pre-Despatch Inspection of Components to be used in the installation of SPV Home lighting systems under Chief Minister’s Solar Powered Green House Scheme and SPV Street Lighting Systems in
Tamil Nadu
Tender Reference: TEDA / 1016C & 1417C/ PDI-SHLS &SSLS/Schemes / 2013-14
TEDA, Chennai-600006. Page 12/33 Bidder’s Signature & Stamp
reasonable time, the TEDA may settle the claim and arrange to recover the same from the contractor
31 Withdrawal from Tender (i) Under no circumstances, the successful tenderer shall not withdraw/refuse to accept the final allotted quantities to him ,failing which his EMD will be forfeited and the additional expenditure also to be incurred by TEDA for retendering shall have to be borne by the bidder .Also he will run the risk of being black listed by TEDA.
(ii) Also, if the bidder fails to take up the work assigned to him after issue of LOA /Work order the EMD/SD as the case may be furnished by him will be forfeited .The additional expenditure also to be incurred by TEDA for retendering shall have to be borne by the bidder .Also he will run the risk of being black listed by TEDA.
32. Banning of business dealing: The company or the bidder will be banned from business with TEDA if the particulars produced by the bidder such as Auditor Certificate, Annual account, VAT Clearance Certificate, are found to be false and breach of any of the conditions in the contract which leads to delay, additional cost to complete the awarded contract.
33. Notwithstanding anything contained in any of the contract documents, TEDA shall have the right to relax or waive any of the conditions of the contract wherever deemed necessary in the interest of TEDA.
34. The Bidder shall not have been currently blacklisted by the Central Govt or any State Government or any Union Territory of India.
35. The tenderer will be responsible for the well behavior of the persons employedby him as well as for the compliance of the work allotted to him.
36. Monitoring Software : Comprehensive software has been developed for smooth functioning of the schemes. Monitoring Software is broadly classified as lot submission, pre dispatch inspection, Installation & commissioning, Third Party Inspection & Payments.
The Pre-Despatch Inspection process will have to happen through monitoring software only.
E tokens may have to be procured for secured submission through monitoring software.
Tender for Pre-Despatch Inspection of Components to be used in the installation of SPV Home lighting systems under Chief Minister’s Solar Powered Green House Scheme and SPV Street Lighting Systems in
Tamil Nadu
Tender Reference: TEDA / 1016C & 1417C/ PDI-SHLS &SSLS/Schemes / 2013-14
TEDA, Chennai-600006. Page 13/33 Bidder’s Signature & Stamp
Tender for Pre-Despatch Inspection of Components to be used in the installation of SPV Home lighting systems under Chief Minister’s Solar Powered Green House Scheme and SPV Street Lighting Systems in
Tamil Nadu
Tender Reference: TEDA / 1016C & 1417C/ PDI-SHLS &SSLS/Schemes / 2013-14
TEDA, Chennai-600006. Page 14/33 Bidder’s Signature & Stamp
Techno Commercial Bid (Envelope-A) (All pages of the Techno commercial Bid shall be organised section-wise, annexed with
proof documents, serially numbered and stitched/or spiral bound intact and submitted)
Loose pages shall not be accepted.
F1.1 Profile of the Bidder Sl.No. Particulars Bidder
1. Name of the Company /Firm
2. Year of incorporation
3. Registered office Address Office Telephone Number Fax Number
4. Contact Person Name Personal Telephone Number Mobile Number Email Address Fax Number
5. Tender signing authority Name Address Personal Telephone Number Email Address Please enclose Authorisation or Power of
Attorney to sign and submit the Tender
6. Address for communications under the current Tender
7. Registration Details Permanent Account Number VAT Registration Number CST Registration Number Service Tax Registration Number
8. Banker's Name, Address and Account Number
Tender for Pre-Despatch Inspection of Components to be used in the installation of SPV Home lighting systems under Chief Minister’s Solar Powered Green House Scheme and SPV Street Lighting Systems in
Tamil Nadu
Tender Reference: TEDA / 1016C & 1417C/ PDI-SHLS &SSLS/Schemes / 2013-14
TEDA, Chennai-600006. Page 15/33 Bidder’s Signature & Stamp
F1.2 EMD Details Sl.No. Particulars Bidder
1. Name of the Bank 2. Demand Draft (DD) / Bankers Cheque Number
3. DD /Banker’s Cheque Date
4. DD /Banker’s Cheque Amount
F1.3 Furnish details for meeting the Eligibility Criteria 1) Details of Incorporation /Registration
Sl.No. Description
1. Year of Incorporation
2. Please enclose Certificate of Incorporation 2) Details about Annual Turnover
Sl.No. Annual Turnover
1. Annual Report ( Director’s Report & Auditor’s Report) Audited Balance sheet & Audited Profit – Loss Statement for the year 2012 - 2013 2011 - 2012 2010 - 2011
3) Details about Experience in testing of electrical / electronic installations
Sl.No. Project
Description Order Ref Quantity
Inspected Due Date of completion
Actual date of completion
Order value
Please enclose copy of orders and sample inspection reports
F1.4 Manpower Deployment plan Sl.No. Name of the Engineer Educational
Qualification Experience
Tender for Pre-Despatch Inspection of Components to be used in the installation of SPV Home lighting systems under Chief Minister’s Solar Powered Green House Scheme and SPV Street Lighting Systems in
Tamil Nadu
Tender Reference: TEDA / 1016C & 1417C/ PDI-SHLS &SSLS/Schemes / 2013-14
TEDA, Chennai-600006. Page 16/33 Bidder’s Signature & Stamp
Format 2
Price Bid (Envelope-B)
Sl No Components Total charges per
unit in Rupees Total
Quantity in Nos
Total Amount in Rupees
Words Figure Words Figure
1 Battery SLS 120
Battery HLS 1500
2
SPV Module – 50W / 100W HLS 1500
SPV Module – 100W / 150W / 300W SLS 160
3 LED Luminaire (a) SLS 400
(b) DC (HLS) 1023
4
PCU (a) SLS 32
(b) HLS 996
5 CCU (HLS) 205
CCU(SLS) 20
6 CFL 4 978
Total
Service Tax
Grant Total
( Rupees ………………………………………………………………………………………………………………)
Note: In cases of discrepancy between the cost quoted in Words and in Figures, the lower
of the two will be considered. (Total cost offered shall be both in figures and words).
Signature of the authorised person :
Name of the authorised person :
Tender for Pre-Despatch Inspection of Components to be used in the installation of SPV Home lighting systems under Chief Minister’s Solar Powered Green House Scheme and SPV Street Lighting Systems in
Tamil Nadu
Tender Reference: TEDA / 1016C & 1417C/ PDI-SHLS &SSLS/Schemes / 2013-14
TEDA, Chennai-600006. Page 17/33 Bidder’s Signature & Stamp
Designation :
Name and Address of Bidder :
Stamp of bidder :
Format 3 Components & Tests to be Carried out 1. SPV Module
1. Capacity (Wp)
2. Open Circuit Voltage
2. Battery 1. Capacity
2. Percentage (%) rated capacity between battery high & low
3. Charge Controller 3.1 Charge controller unit LED based SPV Home lighting system.
1. Intelligent charging Algorithm, tapping max solar power, as per spec
2. PV Charging efficiency
3. PV array disconnect, re-connect and battery low disconnect/ load re-connect set
points.
4. Protections
a. No Load
b. Over current
c. Short circuit current
d. Reverse Polarity
e. Reverse flow
5. Checking the accuracy of digital displays viz. Voltage, current with respect to SPV
array & Charge status etc.
6. Checking the functioning of LED indicator, charging from PV, Battery fully charged
condition low voltage disconnect and fault indicator.
Tender for Pre-Despatch Inspection of Components to be used in the installation of SPV Home lighting systems under Chief Minister’s Solar Powered Green House Scheme and SPV Street Lighting Systems in
Tamil Nadu
Tender Reference: TEDA / 1016C & 1417C/ PDI-SHLS &SSLS/Schemes / 2013-14
TEDA, Chennai-600006. Page 18/33 Bidder’s Signature & Stamp
3.2. Charge controller Unit of Standalone Street light system Test against Sl.Nos. 2,3,4,6 above.
4. Power Conditioning Unit (PCU) 4.1 CFL Based Home lighting system 1.PV Charging efficiency
2. PV array disconnect, re-connect and battery low disconnect/ load re-connect set
points.
3. Rated output power.
4. Output voltage regulation
5. THD a. Voltage
b. Current 6. Productions
7. Checking the accuracy of digital displays viz. Voltage, current with respect to SPV
array & Charge status etc.
8. Checking the functioning of LED indicator, charging from PV Battery fully charged low
voltage disconnected fault indicator.
4.2 Centralized Street light SPV system
1. Intelligent charging Algorithm
(i) Intelligent battery charging with priority for PV in following modes:
a) PV only mode
b) PV & Grid mode (only when PV current is too low)
c) Grid only mode (only when PV current is zero)
(ii) Charging from AC mains shall happen only during 10.00 A.M. to 6 P.M that
too only when charging current from PV array is too low to charge the battery.
2. PV Charging efficiency
3. AC mains charging efficiency.
4. PV array disconnect/ re-connect and battery low disconnect/ load re-connect set
Tender for Pre-Despatch Inspection of Components to be used in the installation of SPV Home lighting systems under Chief Minister’s Solar Powered Green House Scheme and SPV Street Lighting Systems in
Tamil Nadu
Tender Reference: TEDA / 1016C & 1417C/ PDI-SHLS &SSLS/Schemes / 2013-14
TEDA, Chennai-600006. Page 19/33 Bidder’s Signature & Stamp
points.
5. Rated output power.
6. Output voltage regulation
7. THD a. Voltage
b. Current 8. Productions
9. Checking the accuracy of digital displays viz. Voltage, Current, Power & Energy with
respect to SPV Array, AC Mains & PCU, Battery Voltage & Charge status etc.,
10. Checking the functioning of LED indicators, viz. charging from PV/AC mains,
Battery fully charged, low voltage disconnected fault indicator.
11. Checking the Switching ON and OFF of the Inverter at 6.00 PM and 6.00 AM
respectively.
5. LED Luminare
1. LED power consumption,
2. Driver Loss
3. Power at Dimming
4. Dimming duration( 4 hours full power and 8 hours 1/3rd Dimming)
5.Lux level
6. Number of LEDs in each Luminarie
6. CFL
1. Capacity 2. Lux level
Tender for Pre-Despatch Inspection of Components to be used in the installation of SPV Home lighting systems under Chief Minister’s Solar Powered Green House Scheme and SPV Street Lighting Systems in
Tamil Nadu
Tender Reference: TEDA / 1016C & 1417C/ PDI-SHLS &SSLS/Schemes / 2013-14
TEDA, Chennai-600006. Page 20/33 Bidder’s Signature & Stamp
Format 4 INSPECTION REPORT FORMATS B.1. PRE DESPATCH INSPECTION REPORT OF SPV MODULE Date of Inspection : Name of Component : PV Module Name of the Inspecting Officer : Name of Vendor : Name & Address of Manufacturer : Lot Number : Quantities in a Lot : Sl. Nos. of PV Modules in a lot : From To Total No. of Random Samples Inspected in a day : Type of Module : Make :
Sl. No.
Observations Remarks
Sl. No. of PV Module
Visual Inspection
Capacity at STC in Wp
Open circuit
voltage Accepted Rejected
The Inspector shall have to measure the actual values and enter the same in the inspection
report.
Signature of Vendor Signature of Manufacturer Signature of Inspecting Officer
Tender for Pre-Despatch Inspection of Components to be used in the installation of SPV Home lighting systems under Chief Minister’s Solar Powered Green House Scheme and SPV Street Lighting Systems in
Tamil Nadu
Tender Reference: TEDA / 1016C & 1417C/ PDI-SHLS &SSLS/Schemes / 2013-14
TEDA, Chennai-600006. Page 21/33 Bidder’s Signature & Stamp
B.2. PRE DESPATCH INSPECTION REPORT OF BATTERY Date of Inspection : Name of Component : Battery Name of the Inspecting Officer : Name of Vendor : Name & Address of Manufacturer : Lot Number : Quantities in a Lot : Sl. Nos. of Battery in a lot : From To Total No. of Random Samples Inspected in a day : Make : Type :
Sl. No.
Observations Remarks
Sl. No. of Battery
Visual Inspection
Rated capacity at C/10 discharge rate
% of rated capacity between
battery high and low
Accepted Rejected 12V 24V
The Inspector shall have to measure the actual values and enter the same in the inspection
report.
Signature of Vendor Signature of Manufacturer Signature of Inspecting Officer
Tender for Pre-Despatch Inspection of Components to be used in the installation of SPV Home lighting systems under Chief Minister’s Solar Powered Green House Scheme and SPV Street Lighting Systems in
Tamil Nadu
Tender Reference: TEDA / 1016C & 1417C/ PDI-SHLS &SSLS/Schemes / 2013-14
TEDA, Chennai-600006. Page 22/33 Bidder’s Signature & Stamp
B.3. PRE DESPATCH INSPECTION REPORT OF CHARGE CONTROLLER Date of Inspection : Name of Component : Charge Controller Name of the Inspecting Officer : Name of Vendor : Name & Address of Manufacturer : Lot Number : Quantities in a Lot : Sl. Nos. of Charge Controller in a lot : From To Total No. of Random Samples Inspected in a day : Make
:
Sl.No.
Observations Remarks Sl. No. of Charge
Controller
Visual inspec
tion
Charging as per Spec.
Protection
NL Over Current
SC Current
Reverse polarity
Reverse flow Accepted Rejected
The Inspector shall have to measure the actual values and enter the same in the inspection
report.
Signature of Vendor Signature of Manufacturer Signature of Inspecting Officer
Tender for Pre-Despatch Inspection of Components to be used in the installation of SPV Home lighting systems under Chief Minister’s Solar Powered Green House Scheme and SPV Street Lighting Systems in
Tamil Nadu
Tender Reference: TEDA / 1016C & 1417C/ PDI-SHLS &SSLS/Schemes / 2013-14
TEDA, Chennai-600006. Page 23/33 Bidder’s Signature & Stamp
B.4. PRE DESPATCH INSPECTION REPORT OF POWER CONDITIONING UNIT (PCU) FOR STREET LIGHT Date of Inspection : Name of Component : PCU Name of the Inspecting Officer : Name of Vendor : Name & Address of Manufacturer : Lot Number : Quantities in a Lot : Sl. Nos. of PCU in a lot : From To Total No. of Random Samples Inspected in a day : Make : Type of PCU :
The Inspector shall have to measure the actual values and enter the same in the inspection
report.
Signature of Vendor Signature of Manufacturer Signature of Inspecting Officer
Sl.No.
Observations Remarks
Sl. N
o. o
f PCU
Visu
al In
spec
tion
Rate
d Ca
paci
ty
Out
put P
F
Effic
ienc
y in
%
Out
put v
olta
ge
regu
latio
n in
% THD
PV C
harg
ing
Effic
ienc
y
AC m
ains
Cha
rgin
g Ef
ficie
ncy
Inte
llige
nt
Char
ging
alg
orith
m
Acce
pted
Reje
cted
Volta
ge
Curr
ent
Tender for Pre-Despatch Inspection of Components to be used in the installation of SPV Home lighting systems under Chief Minister’s Solar Powered Green House Scheme and SPV Street Lighting Systems in
Tamil Nadu
Tender Reference: TEDA / 1016C & 1417C/ PDI-SHLS &SSLS/Schemes / 2013-14
TEDA, Chennai-600006. Page 24/33 Bidder’s Signature & Stamp
B.4. PRE DESPATCH INSPECTION REPORT OF POWER CONDITIONING UNIT (PCU) FOR CFL BASED HOME LIGHTING SYSTEM Date of Inspection : Name of Component : PCU Name of the Inspecting Officer : Name of Vendor : Name & Address of Manufacturer : Lot Number : Quantities in a Lot : Sl. Nos. of PCU in a lot : From To Total No. of Random Samples Inspected in a day : Make : Type of PCU :
The Inspector shall have to measure the actual values and enter the same in the inspection
report.
Signature of Vendor Signature of Manufacturer Signature of Inspecting Officer
Sl.No.
Observations Remarks
Sl. N
o. o
f PCU
Visu
al In
spec
tion
Rate
d Ca
paci
ty
Out
put P
F
Effic
ienc
y in
%
Out
put v
olta
ge
regu
latio
n in
%
THD PV
Cha
rgin
g Ef
ficie
ncy
Ac
cept
ed
Reje
cted
Volta
ge
Curr
ent
Tender for Pre-Despatch Inspection of Components to be used in the installation of SPV Home lighting systems under Chief Minister’s Solar Powered Green House Scheme and SPV Street Lighting Systems in
Tamil Nadu
Tender Reference: TEDA / 1016C & 1417C/ PDI-SHLS &SSLS/Schemes / 2013-14
TEDA, Chennai-600006. Page 25/33 Bidder’s Signature & Stamp
B.5. PRE DESPATCH INSPECTION REPORT OF LED LUMINAIRE Date of Inspection : Name of Component : LED Name of the Inspecting Officer : Name of Vendor : Name & Address of Manufacturer : Lot Number : Quantities in a Lot : Sl. Nos. of LED in a lot : From To Total No. of Random Samples Inspected in a day : Make :
Sl. No.
Observations Remarks
Sl. No. of
AC LED
Visual Inspection
Power Consumption
Driver Loss
Power at Dimming
Dimming duration
Lux level Accepted Rejected
The Inspector shall have to measure the actual values and enter the same in the inspection
report.
Signature of Vendor Signature of Manufacturer Signature of Inspecting Officer
Tender for Pre-Despatch Inspection of Components to be used in the installation of SPV Home lighting systems under Chief Minister’s Solar Powered Green House Scheme and SPV Street Lighting Systems in
Tamil Nadu
Tender Reference: TEDA / 1016C & 1417C/ PDI-SHLS &SSLS/Schemes / 2013-14
TEDA, Chennai-600006. Page 26/33 Bidder’s Signature & Stamp
B.6. PRE DESPATCH INSPECTION REPORT OF CFL Date of Inspection : Name of Component : CFL Name of the Inspecting Officer : Name of Vendor : Name & Address of Manufacturer : Lot Number : Quantities in a Lot : Sl. Nos. of CFL in a lot : From To Total No. of Random Samples Inspected in a day : Type of CFL : Make :
Sl. No.
Observations Remarks
Sl. No. of CFL
Visual Inspection Capacity
Lux level Accepted Rejected
The Inspector shall have to measure the actual values and enter the same in the inspection
report.
Signature of Vendor Signature of Manufacturer Signature of Inspecting Officer
Tender for Pre-Despatch Inspection of Components to be used in the installation of SPV Home lighting systems under Chief Minister’s Solar Powered Green House Scheme and SPV Street Lighting Systems in
Tamil Nadu
Tender Reference: TEDA / 1016C & 1417C/ PDI-SHLS &SSLS/Schemes / 2013-14
TEDA, Chennai-600006. Page 27/33 Bidder’s Signature & Stamp
Format 5 Model Form of Contract To be executed on a Rs.100- Non-judicial Stamp paper bought in Tamil Nadu by the Successful Bidder for Pre-Despatch Inspection of Components to be used in he installation in SPV Home lighting systems in Tamil Nadu under Chief Minister’s Solar Powered Green House Scheme & Street Lighting Systems in Tamil Nadu for the year 2013-14. (NO FIGURES IN NUMERALS OR WORDS SHALL BE FILLED UP IN THIS SAMPLE FORM AT THE TIME OF SUBMISSION OF TENDER)
AGREEMENT
This Contract is entered into at Chennai on the ............... day of 2013 between
Tamil Nadu Energy Development Agency, a wholly owned Government of Tamil Nadu
Undertaking, registered under the Societies Act 27 of 1975, and having its Registered
Office at V Floor, EVK Sampath Maaligai, 68 College Road Chennai - 600 006, Tamil
Nadu, India, hereinafter referred to as "TEDA" (Which term shall mean and include its
successors and permitted assigns) on behalf of Government of Tamil Nadu, hereinafter
referred to as “Beneficiary” and ................., a Company/ Firm registered under
.........................and having its Registered office at .............................. hereinafter
referred to as the “Contractor” (Which term shall mean and include its successors and
permitted assigns)Whereas TEDA on behalf of the Government of Tamil Nadu invited a
tender vide Ref. No. ________ for Pre-Despatch inspection of components to be used
in the installations of SPV Home lighting systems under Chief Minister’s Solar Powered
Green House Scheme & Street Lighting systems for the year 2013-14 and the
Contractor viz., ....................................... was selected as one of the Inspecting
Agencies as per the following terms and conditions:-
1. This document on having been signed by both the parties shall constitute a
binding contract between the parties and shall remain in force for a period of 12 months. But in the event of any breach of the Contract at any time on the part of
Tender for Pre-Despatch Inspection of Components to be used in the installation of SPV Home lighting systems under Chief Minister’s Solar Powered Green House Scheme and SPV Street Lighting Systems in
Tamil Nadu
Tender Reference: TEDA / 1016C & 1417C/ PDI-SHLS &SSLS/Schemes / 2013-14
TEDA, Chennai-600006. Page 28/33 Bidder’s Signature & Stamp
the Contractor, the contract shall be terminated by TEDA without compensation
to the Contractor. The contract may also be put to an end at any time by the
Beneficiary upon giving seven days notice to the Contractor.
2. Well trained Engineers will be deployed to carry out the required tests as
specified “Format 3” of Tender documents
3. If the inspection is not effected as specified in the tender, TEDA shall have the
full authority to cancel the order and to take any such action that will be deemed
fit in the circumstances.
4. The inspection will have to be commenced within1 5 days from the date of issue
of LOA (or) within 2 days of submission of the lots by the manufacturer whichever
is later. This being a time bound project, TEDA may cancel the orders if any
delay happens.
9. Tender process will be governed by the Tamil Nadu Transparency in Tenders Act
1998 and the Tamil Nadu Transparency in Tenders Rules, 2000 as amended
from time to time.
10. All statutory obligations / liabilities like Salary, ESI, P.F., as per Labor Laws for
the persons employed for this contract will be the responsibility of the contractor TEDA will not make any direct payment thereof and will not be responsible for any lapses by the contractor.
11. In case of absence, the contractor shall provide alternate Engineer to carry out
the schedule already fixed without any delay. A standing instruction in this respect shall be issued to the Engineer.
12. The Engineer employed by the contractor shall have thorough knowledge of
respective standards of the components, capable of ascertaining the quality and standards of the components as stipulated in the respective IEC / BIS standards.
Tender for Pre-Despatch Inspection of Components to be used in the installation of SPV Home lighting systems under Chief Minister’s Solar Powered Green House Scheme and SPV Street Lighting Systems in
Tamil Nadu
Tender Reference: TEDA / 1016C & 1417C/ PDI-SHLS &SSLS/Schemes / 2013-14
TEDA, Chennai-600006. Page 29/33 Bidder’s Signature & Stamp
13. Termination For Insolvency: “TEDA” may at any time terminate the contract by
giving written notice to the contractor without compensation to the contractor, if it
becomes bankrupt or otherwise insolvent, provided that such termination will not
prejudice or affect any right of action or remedy, which has accrued or will accrue
thereafter to the “TEDA”. 14. Termination For Convenience: “TEDA”, may by written notice sent to the
contractor, terminate the contract, in whole or in part at any time for its
convenience without assigning any reason. The notice of termination shall
specify that termination is for TEDA’s convenience in the interest of “TEDA”.
15. Termination for Corrupt or Fraudulent Practices: The Bidder shall observe
highest standard of ethics during the execution of the project. The Tender
accepting authority will reject a proposal for award or terminate the contract, if it
is determined in the judgment of TEDA, the contractor recommended for award,
has engaged in fraudulent and corrupt practices in competing for or in executing
the Contract. 16. Arbitration: In case of any dispute, the matter will be referred to a sole Arbitrator
to be appointed by the Chairman & Managing Director of TEDA under the
"Arbitration and Conciliation Act 1996". The arbitration shall be held in Chennai,
India and the language shall be English only. Subject to the above, the Courts at
Chennai alone only shall have jurisdiction in the matter. 17. Workmen’s Compensation Insurance: This insurance shall protect the
Contractor against all claims applicable under the Workmen's Compensation Act, 1948(Government of India). This policy shall also cover the Contactor against claims for injury, disability disease or death of its or its Sub-Contractor’s employees, which for any reason are not covered under the Workmen’s Compensation Act, 1948. The liabilities shall not be less that Workmen's Compensation
19. Compensation : The contractor shall arrange to exercise effective supervision over the works so as to ensure safety to the men and materials. In case of accidents to the workmen arising out of and in the course of employment, the contractor shall pay necessary compensation to them according to the workman's
Tender for Pre-Despatch Inspection of Components to be used in the installation of SPV Home lighting systems under Chief Minister’s Solar Powered Green House Scheme and SPV Street Lighting Systems in
Tamil Nadu
Tender Reference: TEDA / 1016C & 1417C/ PDI-SHLS &SSLS/Schemes / 2013-14
TEDA, Chennai-600006. Page 30/33 Bidder’s Signature & Stamp
compensation act, besides arranging immediate medical aid. He shall indeminify TEDA against any liability whatsoever in this regard and execute a bond accordingly. In case, the contractor fails to pay the compensation within the reasonable time, the TEDA may settle the claim and arrange to recover the same from the contractor
20. Withdrawal from Tender (i) Under no circumstances, the contractor shall not withdraw/refuse to accept the final allotted quantities to him ,failing which his EMD will be forfeited and the additional expenditure also to be incurred by TEDA for retendering shall have to be borne by the contractor .Also he will run the risk of being black listed by TEDA.
(ii) Also, if the contractor fails to take up the work assigned to him after issue of LOA /Work order, the EMD/SD as the case may be furnished by him will be forfeited .The additional expenditure also to be incurred by TEDA for retendering shall have to be borne by the bidder .Also he will run the risk of being black listed by TEDA.
21. Banning of business deaingl: The company or the contractor will be banned from business with TEDA if the particulars produced by the contractor such as Auditor Certificate, Annual account, VAT Clearance Certificate, Test certificate and breach of any of the conditions in the contract which leads delay, additional cost to complete the awarded contract.
22. Notwithstanding anything contained in any of the contract documents, TEDA shall have the right to relax or waive any of the conditions of the contract wherever deemed necessary in the interest of TEDA.
23. The contractor shall not have been blacklisted by Central, or any State Government or any Union Territory of India.
24. The contractor will be responsible for the well behavior of the persons by him as well as for the compliance of the work allotted to him. 25. Monitoring Software : Comprehensive software has been developed for smooth functioning of the schemes. Monitoring Software is broadly classified as lot submission, Pre Dispatch Inspection,Third Party Inspection and Payments
The Pre-Despatch Inspection process will have to happen through monitoring software only.
Tender for Pre-Despatch Inspection of Components to be used in the installation of SPV Home lighting systems under Chief Minister’s Solar Powered Green House Scheme and SPV Street Lighting Systems in
Tamil Nadu
Tender Reference: TEDA / 1016C & 1417C/ PDI-SHLS &SSLS/Schemes / 2013-14
TEDA, Chennai-600006. Page 31/33 Bidder’s Signature & Stamp
E tokens may have to be procured for secured submission through monitoring software.
100% payment will be made after acceptance of inspection reports.
In Witness whereof the parties hereto have signed on the day, month and
year above written in the presence of
For and on behalf of For and on behalf of Tamil Nadu Energy Development Agency Contractor Witnesses: Witnesses: 1. 1. 2. 2.
Format 6 DRAFT UNDERTAKING IN LIEU OF E.M.D.
(To be furnished in non-judicial stamp paper of value not less than Rs.100 /-)
THIS DEED OF UNDERTAKING EXECUTED AT __________________ ON THIS
THE ________________ DAY OF ________________________________ TWO
THOUSAND AND THIRTEEN BY
M/s._____________________________________________ a company registered under
companies Act 1956, having its registered office at _________________ hereafter called
Tender for Pre-Despatch Inspection of Components to be used in the installation of SPV Home lighting systems under Chief Minister’s Solar Powered Green House Scheme and SPV Street Lighting Systems in
Tamil Nadu
Tender Reference: TEDA / 1016C & 1417C/ PDI-SHLS &SSLS/Schemes / 2013-14
TEDA, Chennai-600006. Page 32/33 Bidder’s Signature & Stamp
“Tenderer” (which expression shall where the context so admits mean and include their
Agents, Representatives, Successors-in-office and Assigns).
TO AND IN FAVOUR OF TAMIL NADU ENERGY DEVELOPMENT AGENCY having
its office at 68, College Road, EVK Sampath Maaligai, 5th Floor, Chennai – 600 006, herein
called the “TEDA” (which expression shall where the context so admits mean and include its
successors in office and Assigns).
WHEREAS the tenderer is required to pay Earnest Money Deposit of Rs.________
for participation in the tender for Pre-Despatch Inspection of __________________ in terms
of specification No. TEDA/1016C&1417C/PDI-HLS&SLS/Schemes/2013-2014 AND
WHEREAS the tenderer is exempted from payment of EMD as per
______________________, subject to the tenderer executing an undertaking to the value
of Rs.___________ (Rupees _______________________________________only)
representing the amount equivalent to the amount of EMD specified to be paid to TEDA in
the event of non-fulfillment or breach of any of the conditions of the tender by the Tenderer
as mentioned hereunder.
AND WHEREAS in consideration of the acceptance by TEDA of the above proposal,
The tenderer has agreed to pay to TEDA the said amount of Rs.______________ in the
event of:-
i) Withdrawing his tender before the expiry of the validity period
ii) Withdrawing his tender after acceptance or fails to remit the Security Deposit.
iii) Violating any of the conditions of the tender issued by the competent authority.
NOW THE CONDITION OF THE above written undertaking is such that if the
tenderer shall duly and faithfully observe and perform the conditions specified as above,
then the above written undertaking shall be void, otherwise it shall remain in full force.
Tender for Pre-Despatch Inspection of Components to be used in the installation of SPV Home lighting systems under Chief Minister’s Solar Powered Green House Scheme and SPV Street Lighting Systems in
Tamil Nadu
Tender Reference: TEDA / 1016C & 1417C/ PDI-SHLS &SSLS/Schemes / 2013-14
TEDA, Chennai-600006. Page 33/33 Bidder’s Signature & Stamp
The expression, tenderer and TEDA hereinafter before used shall include their
respective successors and assign in office.
IN WITNESS WHERE OF THIRU__________________________________________
acting for and on behalf of the Tenderer has signed this deed on the day, month and year
herein before first mentioned.
SIGNATURE NAME IN BLOCK LETTERS SEAL OF THE COMPANY In the presence of Witnesses
Signature :
Name and Address :
Signature :
Name and Address :