Embed Size (px)
Citation preview
GOVERNMENT OF ODISHA
TENDER DOCUMENT FOR THE
RATE CONTRACT OF A O ROLL PAPER/LAMINATION ROLL
/PRINTING CHEMICALS AND PRINTING ALLIED MATERIALS.
(FINANCIAL YEAR-2017-18)
SURVEY & MAP PUBLICATION, ODISHA,
BADA JOBRA, CUTTACK – 753003.SURVEY & MAP PUBLICATION
At-BadaJobra, Po- College Square, Cuttack-753003
Mail- [email protected]
TENDER DOCUMENT FOR THE
2
RATE CONTRACT OF A.O. PAPER/Lamination roll/PRINTING CHEMICALS
AND PRINTING ALLIED MATERIALS AS PER TENDER CALL NOTICE
NO.1484/MP DATED 10.11.2017.
1 General Terms and Conditions As per Annexure- I
2. Processing Charges Prescribed Tender Documents may be
obtainable by downloading from the Odisha
Govt. web site i.e. www.odisha.gov.in . In
such cases, the tender is to be submitted
alongwith a Bank Draft for Rs. 500/- ( Rs.
Five hunderd) only per set of any
Nationalized Bank in favour of the Joint
Director, Survey & Map Publication,
Odisha, Cuttack payable at S.B.I., Link
Road Branch, Arunodaya Market, Cuttack.
The payment to be made towards
Processing charges of Tender Paper is non-
refundable.
3. Last Date and time for issue of
tender documents
8-12-2017 5 .00PM
4. Last Date and time for
submission of sealed quotations
11-12-2017 up to 11A.M
5. Date and time of tender opening 11-12-2017at 2.00 P.M. Corrigendum
will be published in the website, from
which the tender document is made
available if deferred.
6. Estimated total Value of Group
A-F
Rs35Lakhs
Contract period 1 Year
8. EMD 2% (two percent) of the total amount
(Excluding tax) quoted by the bidder.
Joint Director
Survey & Map Publication,
Odisha, Cuttack
3
Annexure - I
INVITATION TO THE TENDER
(To be returned by Tenderer along with the tender duly signed)
Group wise sealed tenders are invited by the Joint Director, Survey & Map Publication, Odisha,
Cuttack from the reputed manufacturers/authorized distributors/dealers /Supplier, having valid
authorization from the principal company for entering into Annual Rate Contract for the supply of
items grouped as under .A tenderer can apply for one or more than one groups.
REQUIREMENT OF LAMINATION FILM ROLL, AO. ROLL 3’ CORE DIA OF 90 GSM 76 CM WIDTH 100 METER
LENGTH PAPER PRINTING CHEMICALS & ALLIED MATARIALS FOR THE YEAR 2017-18.
Group-A
Sl. No. NAME OF THE ITEMS WITH
SPECIFICATION, IF ANY.
QUANTITY TO BE
PURCHASED RATE PER UNIT TAXES TOTAL(D +TAX)
A B C D E ( D+E)
1.
A0. Roll 3” core dia 90
G.S.M,76 cm Width,100 mtr.
length Paper(reputed
brand.
1000 Rolls
GROUP-B
Sl.No. NAME OF THE ITEMS WITH SPECIFICATION, IF ANY.
QUANTITY TO BE PURCHASED
RATE PER UNIT TAXES TOTAL
A B C D E ( D+E)
3.
Lamination film roll of
width Size 63.5 cm and
length size 76 meter, 40
Micron (Hot process)
1000 Rolls
GROUP-C
PRINTING CHEMICALS
Sl.
No.
NAME OF THE ITEMS
WITH SPECIFICATION,
IF ANY.
QUANTITY
TO BE
PURCHASE
D
RATE PER
UNIT
TAXES TOTAL
TOTALtttt
A B C D E ( D+E)
1. Amonia Liquid (500ml.
bottle pack) 70 lit.
4
2. Nitric Acid(500ml.bottle
pack) 500 ml.
3. Potassium ferricynide
(1kg each pack) 10 kg.
4. Mobile 40 grade 30 lit.
5. Turpentine Oil 240 lit.
6. Developing Ink(1 kg
pack) 40 Kg
7. Gum Arabic (1 kg pack) 40 kg
GROUP-D
PRINTING ALLIED MATERIALS Sl.
No.
NAME OF THE ITEMS
WITH SPECIFICATION.
QUANTITY TO BE
PURCHASED
RATE PER
UNIT
TAXE
S
TOTAL
( D+E)
A B C D E
1. Sponze Viscovita (Good
quality) 200 pieces
2. Naphthalene Ball 60 kg
3. French Chalk (1 Kg
Packet) 50 kg
4. Developing brush Soft(
Plastic) 30nos.
5. Developing brush
(Hard) 12 nos.
6. Sable hair brush No.1 48 nos.
7. Sable hair brush No.10 48 nos.
8. Table Cloth 50 mtrs.
9. LONG Cloth(Cotton
White)
100 mtr.
10. Duster cloth 150 meter
11. Life buoy soap(125g) 1008 Pices
12.
Washing powder (190
gm pack) 40 kg
13 Fevical 30 kg
14. Cello Tape 1 inch 100 rolls
15. Plastic Mug ( 1Litre)
(Good quality) 48 nos.
16. Plastic Basin 24 inch 12 nos.
17. Plastic Basin 18 inch 12 nos.
18. Nicho Plaste 50 r0ll
GROUP-E ELECTRICAL EQUIPMENTS
Sl.
No.
NAME OF THE ITEMS
WITH
SPECIFICATION, IF
ANY.
QUANTITY TO
BE
PURCHASED
RATE PER
UNIT
TAXE
S
TOTAL
A B C D E ( D+E)
1. Finolex wire 1 mm. 4 coil
2.
16 AMP 5 pin socket &
switch with MCB fixing
one board
6 set
3. 20 Watt Electronic
Choke 30 nos.
4. Fexible wire 2 coil
5. Pendent Holder 20 nos.
6. Fan Capacitor 3.15 50 Nos.
7 Two pin Top 20 nos.
GROUP-F
LIST OF STATIONERY & COMPUTER ARTICLES
Sl.
No
Name of Articles Nos. of items
1 Cream wove paper A.2 - 5 ream (Five reams
2 70 GSM –A.4-(21 CM X29.7CM)(J. K easy copier)Paper
120 Packets
3 Prepared Gum in Bottle of 300 Ml.- Camel 5 bottles. 4 Gum paste (50 Ml) 5 nos. 5 Alpines - Kores 30Box 6 Blank Book-100 Pages-(Binding )- reputed Brand 10pcs,
7 Blank Book-200 Pages-(Binding )- reputed Brand 10pcs,
8 Blank Book-300 Pages-(Binding )- reputed Brand 10 pcs,
9 10 Pieces
10 Staple Pin Size-10 50 Packets (Small Packets)
11 Docket Punch, single Pointed( Kangaroo) 5 nos.
12 Boil pointed pen , Blue, ( Plastic Standard) 25 nos.
13 Boil pointed pen, Red, (Plastic Standard) 25 nos.
14 Jotter pen, Blue standard, 10 nos. .
15 Jotter Pen, Red, standard 10 nos.
16 Correction fluid , white 5 nos.
17 Pencil HB 5 packets.
18 Pad ink (Small Size) 20 nos.
19 Ink Pad (Small Size) Camel 10 nos.
20. Calculator 10 Digits ,100 steps check (Good quality) 10 nos.
21. Printer with scanner for computer with Specification .2. nos
22. Compactable cartridge of 88 A,12 A, and 1020 H.P for
computer
33 nos. Orders will be
given time to time as
& when requirement
as per specification
23 Rulling Register 400 pages. 30 nos.
24 Rulling Register 300 pages. 30 nos.
25 First Aid Box with all preliminaries. 2 sets
7
TERMS AND CONDITIONS
1.Available in the TENDER PAPER:-
Prescribed Tender Documents can be obtainable by downloading from the Odisha Govt.
web site i.e. www.odisha.gov.in. In such cases, the tender is to be submitted along with a
Bank Draft of Rs. 500/- ( Rupees Five hundred) only per tender on any Nationalized Bank
in favour of the Joint Director, Survey & Map Publication, Odisha, Cuttack payable at
S.B.I., Link Road Branch, Arunodaya Market, Cuttack. The payment to be made towards
Processing Charges of Tender Paper is non-refundable.
2. SUBMISSION OF TENDER PAPER:-
Separate packets should be prepared for each group of items and all such
packets including the tender document duly filled in along with the required
enclosures as per list at para(___) should be inserted in a big envelope which
should be sealed and superscribed the Tender call Notice Number, RATE
CONTRACT OF A.O. PAPER/Lamination roll/PRINTING CHEMICALS AND PRINTING
ALLIED MATERIALS and Address of the Tenderer.
The sealed packet containing the above should be inserted in the Tender Box kept for
the purpose in the office chamber of the Joint Director, Survey, & Map Publication,
Odisha, Cuttack on or before dated 11-12-2017 by 11.00 A.M. or sent through Regd.
Post / Speed post/ Courier service so as to reach this office within the stipulated date and
time. The tender papers will be opened on dated 11-12-2017 2.00P.M in the
office chamber of the Joint Director, Survey & Map Publication, Odisha, Cuttack in
presence of the Bidders or their authorized Agents.
(a) The Tenderer must quote rates of all the items in the group for which he has
applied, failing which the bid will not be taken into consideration.
(b) The Tenderer must enclose the certificate of authorization of the Principal
Company, in case of supply of branded items for the applied group(s)
(c) Group wise Tender shall be submitted separately in sealed envelope superscribing
the name of the group and name and address of the tenderer. For example the
envelope containing the items under group -A shall be superscribed as “GROUP-A”
(d) Required Bid Security (EMD) and samples as hereinafter described must be paid/
supplied along with tender.
(e) All rights to accept or reject any or all the Tender papers are reserved by the
Authority.
(f) Tenders received after closing date and time prescribed in this tenders enquiry
shall NOT be accepted under any circumstances.
(g) The samples so submitted by the bidder should be a reputed brand and it is the
responsibility of the bidder to supply the samples of an adequate quantity for
testing. The sample(s) should be covered in a paper packet, sealed and
superscribed with the name of the sample and name of the supplier and should be
submitted in the Store of the Joint Director, Survey & Map Publication,
Odisha, Cuttack along with two copies of the list of samples submitted.
8
After verification of the samples as per the list submitted, the tenderer
shall collect one copy of the list from the Store in-charge.
3. EARNEST MONEY DEPOSIT:
The tenderer shall deposit 2% ( two percent) of the total quoted amount for the group
towards EMD. Where more than one variety of items in the group has been offered, the
highest tendered value of the item shall be included while computing the sum total of the
tendered value. The EMD must be deposited in shape of National Savings Certificate/Post
Office time deposit from any Post Office/Fixed Deposit on any Nationalised Bank in India
duly pledged in favour of Jt. Director, Survey and Map Publication, Odisha, Cuttack or
Demand Draft from any Nationalised Bank in favour of the Joint Director, Survey & Map
Publication, Odisha, Cuttack payable at S.B.I., Link Road Branch, Cuttack. No request for
transfer of any previous deposit or adjustment of earnest money from any claim payable
will be entertained. Tenders without earnest money deposit will not be considered under
any circumstances.
(a) The tenderers shall not be entitled to any interest money except that may be
allowed and paid by the Postal authorities/Bank authorities.
(b)The earnest money deposit of a successful tenderer(s) shall be refunded after
receipt of Performance Security.
(c)The earnest money deposit of unsuccessful tenderer(s) will be refunded as early
as possible after expiry of the final bid validity period and latest by 30th day after
the award of the contract.
5. PERFORMANCE SECURITY:
Successful Bidders awarded with the Rate Contract will have to submit a “Performance
Security” of 5% of the total value of the contract, as security till discharge of performance
of his contract in shape of National Savings Certificate/Post Office Time Deposit form any
post office/ Fixed Deposit in any Nationalised Bank duly pledged in favour of the Joint
Director, Survey & Map Publication, Odisha, Cuttack or Demand Draft from a
Nationalised Bank in favour of the Joint Director, Survey & Map Publication, Odisha,
Cuttack payable at S.B.I., Link Road Branch, Cuttack within 15 days of the award of the
Contract and before execution thereof. Any damage(s) due to defult payable by the
contractor under the terms of his contract will be deducted from his security deposit or
from any other sums due, or which may become due to the contractor by Government and
in the event of his security deposit being reduced by reason of any such deduction, as
aforesaid, the contractor shall within 20 days thereafter make good in cash as aforesaid,
any sum or sums which may have been deducted from his security deposit or any part
thereof.
(a) The Performance Security shall remain valid for a period of one year i.e till expiry
of the contract period.
(b) In case of failure on the part of the successful firm awarded with the Rate Contract
to deposit the required Performance Security, EMD furnished with the Tender shall
be forfeited.
9
6. PURCHASERS’ RIGHT:
The Joint Director, Survey and Map Publication reserves the right to accept/reject
the tender and/or „award of contract‟ to successful Bidder without assigning any reason
whatsoever.
(a)The right of acceptance of tender and award of contract includes,
notwithstanding anything contained in the tender documents, the right to apportion the
contract for the tendered quantity between any two or more parties and/ or to increase
and/or decrease the items tendered in the group and/or contacted quantity of one or more
or all of the articles in case two bidders quote the same price.
(b)In accepting the tenders, preference will be given to bidder quoting branded
items .
7. PERIOD OF CONTRACT:
All the tenders shall remain valid till award of the tender If the tenderer withdraws or
amends the offer before expiry of the above period without consent of the Joint Director,
the earnest money deposited shall be forfeited.
(a) Once the tenderer enters into the contract after submission of performance
security, the contracts shall be valid for a period of one year from the date of award
of the contract.
(b) The Annual Rate Contract awarded as a result of this Tender Enquiry will be of the
nature of a Standing offer. The price so offered by the tenderer shall, in no case, be
increased till completion of the contract.
Over and above the quantity of materials to be purchased as per the requirements reflected in the Tender Call Notice, further Supply Order may also be placed from time to time against the items as per the actual requirements till the rate contract is in force which has to be executed by the successful tenderer with the contract price.
8. OFFERING OF LOWEST PRICE:-
Item wise price(s) offered in the group for the materials to be supplied under the
Contract by the Contractor shall in no case exceed the lowest price at which the Contractor
sells or offers to sell the materials of identical description to any person(s)/organisation(s)
or any Department of the Central Government or any Department of a State Government
or any statutory undertaking of the Central or a State Government, as the case may be,
during the validity period of the contract.
(a)If at any point of time during the contract period, the Contractor/Supplier
reduces the Sale price, sells or offers to sell such stores to any person(s)/organisation(s) or
any Statutory Undertaking of the Central or a State Government, as the case may be, at a
price lower than the price chargeable under this Contract, he shall forthwith notify such
reduction or Sale or offer of Sale to the JDS&MP. The price reduced as afore said shall be
automatically applicable to this buyer.
9. TENDERER’S UNDERSTANDING OF THE TENDER DOCUMENT:-
While submitting the tender document, the tenderers will be deemed to have read,
understood and accepted all the items and conditions stated in the Tender Document.
Any doubts or clarifications with regard to the interpretation of the Terms &
10
Conditions stipulated in this Tender Enquiry, may be got clarified from the office of the
joint Director, Survey & Map Publication at least 3 days before tender closing date. Verbal
clarifications and/or information given by the Joint Director, Survey and Map Publication
or the employees working under him or his representatives shall not be binding on the
Joint Director.
10. NO CLAIM OR COMPENSATION FOR SUBMISSION OF TENDER:
No tenderer shall be entitled to claim any costs, charges expenses of incidental to or
incurred by him through or in connection with submission of this tender even though the
Joint Director, may elect to withdraw the invitation to tender even without notice and
without assigning any reason whatsoever.
11. INSTRUCTION TO TENDERERS
11. (1) Preference will be given to original equipment manufacturer or its dealers/agents.
11. (2) Tender document, which has not been signed and sealed in each page will be liable
for rejection.
11. (3) Scoring, cutting, deleting any portion of the tender document shall be liable for
rejection.
11. (4) All corrections in relation to the information provided by the bidder, must be
authenticated by the bidder and initialled.
11. (5) All information in the Tender Form shall be in English. Information in other
language shall be accompanied by its translation in English. Failure to comply this may
lead to rejection of tender.
11. (6) Tender form shall be filled in full and preferably typed or written in Ball point pen
in BLOCK CAPITAL LETTERS. No entry in the tender form should be erased or over
written. Any correction in the tender form should be clearly made and duly signed by the
tenderer. Tenders containing „overwritten‟ or erased and re-written rate(s) and/or
information and / or corrections not made clearly and signed by the Tenderer shall be
liable for rejection.
11. (7) The rate shall be quoted in decimal coinage i.e. rupees and paise and also price for
unit as specified in tender document both in figures and words. The rates shall always be
for not weight and measures and shall be inclusive of all charges container, packing,
transport etc.
11. (8) One rate should be offered for one item. Submission of multiple rates against one
item will be considered as a demerit. In case there are really different qualities or brands
to be offered against one item and all of them confirm to the standard and specifications
of the required item, more than one rate can be considered. In such cases, the tenderer
should specify the competitive qualities or brands and samples must be supplied to
compare the quality / brand with the rates against such multiple offers.
Manufacturers may also offer more than two rates against a particular item
they are manufacturing. But the tenderer(s) in all such cases shall clearly mention the
specific brand, make and models etc. and shall furnish samples of each item to compare
the quality and the rate against multiple offers.
11
Any Dealer/Agent quoting rates for any item manufactured by some different company,
the Dealer/Agent should attach in its quotation, that manufacturer‟s Authorisation
Certificate, manufactuter‟s confirmation of extending the required warranty for that
product and also the tenderer‟s confirmation to required warranty.
11. (9) Tenderer who is a manufacturer of the articles offered by him must furnish
requisite documentary evidence to show to the satisfaction of the Joint Director that he is
manufacturing those articles.
11. (10) For failure to adhere to the instructions stipulated in papa 11.(9). and 11.(8)above
the authorities at their discretion will entertain only the two lowest rates if more than two
rates are offered against any item.
11. (11) The tenderer(s) shall price FOR Destination basic.
1.(12) The tenderer(s) must indicate the detailed specification on the articles. The contents
of tins, reels, bags, packets, reams, bottles etc. shall be clearly stated in the tender(s)
failing which the tender(s) will not be taken into consideration.
12. FIRM & FIXED RATE:
Rates should be quoted on a firm & fixed price basis, which will include all taxes.
Enhancement of contracted rates within the contract period shall not be considered under
any circumstance. The rates should not be above MRP.
13. SAMPLE:-
No tender will be considered unless accompanied by the samples/specification/Brand for
each item of offer. The samples must be supplied in reasonable quantity so as to allow
perfect physical, chemical and visual testing. The items against which it has been written
(no sample required) price quote for those items only be considered without sample.
13.(a) Samples furnished shall strictly confirm to the specification mentioned against
each item in the respective tender group. The samples not confirming to the tendered
specification shall be treated as no sample. Sample confirming to relevant I.S.I,
specification will be preferred. Tenders for which samples not conforming to the
specification mentioned in the group, will be liable for rejection.
13.(b)Where additional materials are furnished with the sample to show the colour, sizes,
etc. it must be so specifically stated.
13.(c) Should it at any point of time be noticed that the samples supplied by the tenderer
does not conform to the tendered specifications, the Joint Director reserves the right to
cancel the supply order, if any placed, forfeit E.M.D./Performance security and determine
the contract at the cost and risk of the contractor.
13.(d)Each sample must bear the name, address, seal and signature of the Tenderer,
reference to tender No., group No. item No. of the group to which the sample relates and
rate quoted.
13.(e)Samples of different group shall be securely packed separately. Each sample must
bear the name, address, seal and signature of the Tenderer, reference to Tender no. to
which the sample relates and rate quoted.
12
13.(f)Three copies of lists of samples, clearly written or typed free from erasing or
overwriting and duly signed by the tenderer shall be sent ONE WITH THE RAILWAYS
ROAD WAYS RECEIPTS ANOTHER WITH THE TENDER AND THE THIRD WITH THE
COVER OR PACKAGE CONTAINING THE SAMPLES. Authorities will not be responsible
for any discrepancy noticed on opening of the cover/package.
13.(g) The samples of each group should reach the Office of the Joint Director, Survey &
Map Publication, at-Bada Jobra, Cuttack-3 on or before the last date and time specified
for submission of tender. The sample received thereafter shall not be considered.
13.(h)Samples sent by Railways/Roadways must be despatched “freight paid” and that by
road ways must be on door delivery basis. The Railways/Roadways receipt shall be sent
separately by registered post and not along with tender. Authorities will not be
responsible if any sample is found missing. Samples sent by V.P. Post or on freight to pay
basis will not be accepted.
13.(i)Samples shall be supplied free of charge.
13.(j)Approved samples will be retained but will not be paid for. The Tenderer in respect
of the approved sample shall not claim the sample under any circumstances.
13.(h)The unapproved samples will be returned to the tenderer at his/ her own cost if
he/she requests for the same by provided the samples are not destroyed /consumed
during testing or examination. Care must be taken by the tenderer to take back the
unapproved sample within 20 days after the close of the financial year for which the
tender is invited failing which the same shall be destroyed and no claim on that regard can
be entertained thereafter.
14. NON-TRANSFERABILITY:
This tender is non-transferable
15.Terms & Conditions as set out in this Tender Document shall have to be complied with
by the tendering firm. Offers not complying with such terms & conditions shall be
ignored/rejected at the discretion of this Joint Director, Survey & Map Publication.
16. EVALUATION & AWARD OF CONTRACT: a) Contract shall be awarded to
the firm(s) offering the lowest/net bundled price (Group wise)
a) The bidder has to quote item wise price in each Group.
b) The bid will be considered only when the bidder has quoted for all the items.
c) The bid will be considered only when the sample is found suitable.
d) Authority reserves the right to consider any bid under exceptional
circumstances.
e) The tenderer (s) whose rate is accepted will be notified for the award of contract
by the Joint Director, Survey & Map Publication. Selection of tenderer shall be
made through the Purchase Committee headed by the Director, Land Records and
Surveys, Odisha, Cuttack and the decision of the Committee will be final and
binding. The terms and conditions stipulated in the tender document shall be fully
applicable to the resultant contract and taken as an integral part of the contract
concluded on the basis of this Tender Enquiry.
f) Selection will be made keeping in view economy and suitability.
13
17. SPECIAL INSTRUCTIONS
1. The Annual Rate Contracts concluded as a result of this Tender Inquiry shall be
governed by the „Terms & Conditions‟ and other relevant instructions as contained in
this Tender Document.
2. The prices/rates quoted should be indicated in words as well as in figures and in INR
only.
3. Tenderers are requested to quote their prices on a firm & fixed basis only for the
entire period of the Rate Contract.
6. Tenderers are requested to enclose a copy of their valid certificate of PAN No./VAT
registration document with their tender.
7. Tenders received without Tender purchase money receipt, EMD amount by
way of DD or Pay Order/Banker‟s Cheque in favour of the Joint Director,
Survey & Map Publication will not be considered at all.
8. Tenderers may note that if the date of tender opening given in this Tender Document is
declared a closed holiday by the State Government, the tender shall be opened on the next
working day at the same timing. In such an event the closing hours for receipt of tenders
in JDS&MP will stand automatically extended up to the hours of the next working day in
the Government of Odisha offices.
9. Late/delayed tenders received in JDS&MP due to any reason whatsoever will not be
accepted.
10. Tendering firms are at liberty to be present or authorise a representative to be present
at the opening of the tender at the time and date as specified. The representative so
deputed should also bring with him a letter of authority from the firm for having been
authorised to be present at the time of opening of tender. Representatives of firms who
have not submitted the tender or representatives not possessing authority letter from the
tenderer or outsiders shall not be allowed to attend the tender opening.
11. If the successful Bidder fails to fulfill his obligations under this Tender i.e., Non-
adherence to terms and conditions contained in this Tender, the JDS&MP after due notice
to the Supplier may blacklist the firm. In such events, the Contract will stand terminated
and the EMD/Performance Securities of such Firm shall be forfeited to the Government.
12. If the bidder has quoted the prices with a total supply order of above 10 Lakhs then he
has to supply the Audited Balance Sheets for the Financial Years of preceding
three Years failing which the tender will stands cancelled.
13. The tenderer should sign at each page of the tender and all its Annexures.
NO PAGE SHOULD BE REMOVED /DETACHED FROM THE TENDER DOCUMENT.
14. The tendering firms will have to give a declaration to the effect that they have not been
blacklisted or their business dealings with the Government departments have not been
banned.
15. In respect of each item Tenderers could offer maximum three rates with separate
samples each.
16. Any request from the tenderer in respect of additions, alterations, modifications,
correction etc. of either terms and conditions of rates or his tender after opinion of the
tender may lead to rejection of his tender forfeiture of E.M.D. etc.
17. All the aforesaid Original Certificates shall be produced at the time of execution of
agreement for necessary verification and return.
14
18. At no point of time the value of items procured shall exceed MRP of the said
commodity. In case the price of the item goes down below the approved rate, same
shall be passed on to the buyer but not vice-versa.
19. ln case, on any occasion, the approved firm fails to supply the indent in time, the
E.M.D /Performance security of the firm shall be forfeited and the firm shall be
debarred from participating in the tender process of Survey & Map publication
Office consecutively for three years and in the worst case the matter will be
considered to blacklist the said firm.
(20) The approved price shall be FOR destination.
21. The payment to firm shall be made subject to quality test of the materials or successful
functioning of the instruments / machines as the case may be as per the
specifications submitted in the tender document.
(22) lf the lowest approved Firm fails to supply, the order shall be placed with the
second lowest firm subject to approval of next higher authority.
(23) In case of single tender, while placing orders, the provisions of O.G.F.R are to be
followed.
DISPUTE JURISDICTION:-
In the event of any disputes arising out of the execution of Rate Contracts/Supply Orders,
the matter will be referred to Head of the Department. Appeal against the decision of the
HOD will lie to the Director, Land Records & Survey, Board of Revenue, Odisha, Cuttack.
For judicial adjudication, the disputes, if any, arising out of the Contract/Service Orders
against the Rate Contract will be subject to the jurisdiction of the Courts Cuttack only.
AUTHORIZED SIGNATORY/ SIGNING TENDER:
Individual signing the tender or other documents connected with contract must specify
the capacity in which the tender documents are signed as:
a) a „sole proprietor‟ of the concern or constituted attorney of such sole proprietor;
b) a” partner of the firm, if it be a partnership firm, in which case he must have authority
to execute contracts on behalf of the firm and to refer to arbitration disputes concerning
the business of the partnership either by virtue of the partnership agreement or by a
power of attorney duly executed by the partners of the firm.
c) Director or a principal officer duly authorized by the board of Directors of the
Company, if it is a company.
NOTES:
I. In case of partnership firms, a copy of the partnership agreement, or general power of
attorney duly attested by a Notary Public, should be furnished on stamped paper duly
sworn or affirmed by all the partners admitting execution of the partnership agreement or
the general power of attorney. The attested copy of the certificate of registration of firm
should also be enclosed along with the tender.
II. In case of partnership firms, where no authority to refer disputes concerning the
business of partnership firm has been conferred on any partner, the tender and all other
related documents must be signed by all partners of the firm.
15
III. A person signing the tender form or any documents forming part of the tender on
behalf of another person should have an authority to bind such other person and if, on
enquiry it appears that the persons so signing had no authority to do so, JDS&MP may,
without prejudice, cancel the contract and hold the signatory liable for all costs,
consequences and damages under the civil and criminal remedies available.
NEGOTIATIONS:
The Joint Director, or an-Officer authorised on his behalf reserves the right to negotiate
with any tenderer/ tenderers after opening of the tenders. Non-compliance by the
tender(s) to such-request for negotiations shall tender his/their tender liable to rejection.
Terms of Delivery: Door delivery at the Store of the Joint Director, Survey & Map
Publication, Odisha, Cuttack. Offers from firms/suppliers with terms of delivery at their
stores or stipulating lifting of stores from their outlets shall stand rejected.
15. Delivery period: Within 7 days of the placement of confirmed supply order on the
firm or as stipulated in the Supply Order.. Extension of time may be allowed in the
permission of the Joint Director, Survey & Map Publication.
16. Payment terms: 100% payment shall be released on satisfactory receipt of the
goods/articles ordered. Advance payment will not be made under any circumstances.
17. Dispatch instructions: Stores are required to be delivered at the Store of the Joint
Director, Survey & Map Publication, Odisha, Cuttack on free delivery to the consignee‟s
premises,freights/transportation paid basis.
18. Purchaser will not pay separately for transit insurance and the supplier will be
responsible till the entire stores contracted for, arrive in good condition at the destination.
19. GUARANTEE/ WARRANTY:
The contractor shall guarantee that the stores, articles sold/supplied to the purchaser
under this contract shall be of the best quality and workmanship and new in all respects
and shall be strictly in accordance with the specification and particulars contained/
mentioned in the Tender enquiry. The date of expairy of the items supplied will be more
than two years.
20. List of bid documents
The Bid should contain the following documents/information:
1. Name & Address of the firm / tenderer :-
2. Copy of the Registration certificate of the Firm:-
3. Dealership/ Authorisation Certificate in case of branded items:-
3. Copy of PAN Card :-
4. Copy of VAT registration certificate:-
5. Postal Address/Telephone/FAX/E-Mail of the Firm:-
6. Name of the Bank & Account No with ifsc code.
7. Copy of IT Return for the last 3 years:
8. Money receipt of the tender document or DD in support to purchase of Tender
document:
9. E.M.D in shape of Demand Draft/ KVP/NSC duly pledged in favour of the JDS&MP.
10. Tender document signed by the bidder in each page.
11. Audited Balance Sheets for the Financial Years of preceding three Years in case of
segregating total ordering price quote of 10 Lakhs and above.
12. List and name of the existing Customers of the Bidder to whom the products supplies
previously.
16
13. Self declaration describing that the firm has not been blacklisted or their business
dealings with the Government departments have not been banned.
14. Samples with two copies of the list of samples. One copy of the list should be attached
with the Tender Form and other copy with the sample.
15. Authority to sign the tender-In case the Tenderer is a Firm/Partnership
Firm/Society, the signing authority must submit copy of his authority.
16. In case the Tenderer is a manufacturer, satisfactory documentary evidence to show
that the tenderer is a manufacturer of the articles tendered.
17. Attested Xerox Copy of Up-to-date Vat clearance certificate in Form VAT - 612 or
non-assessment certificate, as the case may be, from the respective Commercial
Tax Officer (State of Odisha) in the prescribed form.
18. Tenderer quoting rates for any item manufactured by some different Company,
should furnish (a) that Manufacturer‟s Authorisation Certificate (b) Manufacturer‟s
confirmation of extending the required warranty for that production and (c)
Tenderer‟s confirmation of extending to required warranty.
(19) In case the Tender Firm is an Authorised Agent / dealer/Supplier for supply of any
class of item of any manufacturer, certified documentary evidence to that effect.
NON-SUBMISSION OF DOCUMENTARY PARTICULARS:
5.1. Tender not given full particulars / not complying any or some or all of the
requirements shall be considered as incomplete and liable to be rejected.
5.2 Any tender containing false information particulars shall be liable to be rejected
and tenderers found guilty for furnishing false information particulars shall be
debarred from any further dealing with the Joint Director.
Joint Director
Survey & Map Publication, Odisha, Cuttack.
17
