1

Government of Montserrat

Request for Quotation

Roof Repairs to Glendon Hospital Main Ward

Ministry of Health and Social Services

11th May, 2021

Page 2 of 14

Dear Interested Supplier, Request for Quotation for Roof Repairs to Glendon Hospital Main Ward Interested persons are invited to submit a Quotation for Roof Repairs to Glendon Hospital Main Ward. Works to be carried out are outlined in the Scope of Works below. These documents can be accessed by visiting http://www.gov.ms/tenders// and mytenders portal https://www.mytenders.co.uk

If you are intending to make an electronic submission to this RFQ, please register your interest on myTenders at the earliest opportunity. Please ensure that you allow sufficient time to upload your documents

Included in this RFQ are the following documents:

Indicative timetable

Scope of Works

Request for Quotation Form

Quotation Document Checklist

Roof Drawing

Anti-Collusion Statement

Post Contract Performance Report

Project Details Deliverable

Roof Repairs to Glendon

Hospital Main Ward

Date Published on Government of Montserrat Website and myTenders 11th May 2021

Access to the Request for

Quotation

Hard copies can be downloaded from the Government of Montserrat website at http://www.gov.ms/tenders/ and mytenders https://www.mytenders.co.uk

Site Visit

10:00am on Tuesday 18th May 2021. Please meet at the front of the Hospital Compound in St John’s.

Queries

In writing to the Director, Ministry of Communications, Works, Labour and Energy at pattersonr@gov.ms or via telephone; (664) 491- 8566, no later than 20th May 2021

RFQ submission deadline

Monday, 24th May 2021, no later than 1:00 pm

Quotation submission

address

Permanent Secretary Ministry of Health & Social Services Little Bay Montserrat

Works Commencement

May/June 2021

Page 3 of 14

1.INSTRUCTIONS AND GUIDANCE

1. To constitute a valid quotation, suppliers must submit all documents listed in the Checklist on page seven (7).

2. Submitting a Quotation

There are 2 options for submitting Quotations:

myTenders portal

Quotations can be uploaded, via the myTenders Portal at https://www.mytenders.co.uk/

If you are intending to make an electronic submission to this tender, please register your interest on

myTenders at the earliest opportunity. Please ensure that you allow sufficient time to upload your

documents.

Hard copies can be submitted by hand – please follow the instructions set out below:

Submitting a hard copy of your quotation

You will need 2 plain envelopes

3. The Quotation and other documents should be placed in an envelope and be addressed ‘(envelope 1) The name of the project should be written on the envelope and should read “Quotation for Roof Repairs to Glendon Hospital Main Ward”.

Your Company name (or bidders name) The Permanent Secretary Ministry of Health & Social Services PO Box 24, Little Bay Montserrat, MSR1110

Seal the envelope and put into envelope number 2 and then write the following; “Quotation for Roof Repairs to Glendon Hospital Main Ward”. The Permanent Secretary Ministry of Health & Social Services PO Box 24, Little Bay Montserrat, MSR1110

NB. Envelope number 2 must not have the Company or suppliers name on it.

4. Successful Contractors will be required to mobilize within three (3) working days of being notified,

and complete the repairs to the Hospital Main Ward within three (3) weeks from the time of receipt of the official directive from the Project Administrator

5. Successful Contractors must maintain All Risk insurance throughout the project life cycle. The provision of Health and Safety apparel for employees executing the works and the implementation of

Page 4 of 14

Health and Safety procedures for employees working at heights must be maintained as it’s critical to the success of the project. The provision of a Health and Safety Plan is a requirement for this project.

6. Successful Contractors are to liaise with the Hospital Site Engineer to collaborate on working hours, materials delivery, site safety, removal of debris, and access. Due care and attention should be maintained while working within the confines of a Hospital site to minimize conflict with the daily functions. He/she must provide the names of all personnel he/she wishes to employ, and at all times adhere to Glendon Hospital security rules and guidelines

7. The supplier must submit a Tax Compliance Certificate from Inland Revenue Department along with the quotation documents. In the case of a sole trader, the Tax Compliance Certificate should be issued in that individual’s name. However, where the sole trader is trading using a Business Name, the Tax Compliance Certificate should be issued in the Business Name. In the case of a Company, the Tax Compliance Certificate should be issued in the name of the Company. It is therefore incumbent on the Bidder to ensure that the Tax Compliance Certificate is issued in the correct name. Quotations received with improper Tax Compliance Certificates would be rejected. For further information, please contact Montserrat Customs & Revenue Service (MCRS) via email at irev@gov.ms.

8. All Quotations will be arithmetically checked - any errors will be brought to the Bidder’s attention. The rates supplied would be the basis for the arithmetic correction and would be the determining factor for any queries about the corrected price.

9. The Government of Montserrat is not bound to accept the lowest bidder and has the right to accept or reject any quotation.

Page 5 of 14

3. SCOPE OF WORKS

Roof Repairs to Glendon Hospital Main Ward and Theatre

Scope of Works for Roof repairs to Glendon Hospital Main Ward and Theatre

Item Description Qty Unit Quantity Rate Price

Please be guided that the rates inserted for the Works described in this Scope of Works must be all in rates for Labour and Equipment, as materials will be supplied by Ministry of Health.

1 Preliminaries

1.01

All Contractors are expected to insert All in Rates for Labour and Equipment, against the listed items to cover all Risks associated with the safe execution and completion of the Works. Any item not priced will be deemed to have been included in the rates supplied generally.

1.02

Provide Contractor's all risks insurance to cover and ensure a safe working environment, proper protection for employees, Hospital staff, patients, and the general public. Note all protection of the works during execution must remain in place until successful handover has been achieved.

1.03

Provide, issue and maintain use of Health and Safety apparel, Personal Protective Equipment (PPE) to all employees. Ensure all employees are briefed and made aware of their responsibilities in respect of Health and Safety during the execution and completion of the works.

1.04

Provide all necessary scaffolding prior to works for the proper execution and safe completion of the works. Include for erecting, maintaining, altering as required and removal of all scaffolding on completion of the works.

1.05

Provide temporary hoardings, restrictive barriers, dust protection, and coverings to protect the works during its execution. Ensure adequate signage, and markings are in place.

Page 6 of 14

1.06

Provide for keeping the works and site secured, clean and tidy on a regular basis. Ensure the removal from site of all debris on a daily basis.

2 Demolition

2.01 Carefully remove existing Ridge capping and dispose off site, to New Windward dump site. ft 141

2.02

Carefully remove existing screws, profiled Galvanised sheets and flashing as shown in Plan Area "B" as per attached drawing and dispose off site, to New Windward dump site. Note roof sheets are to be placed on site in a location agreed with the Hospital site engineer. s.f

3,680.00

2.06

Carefully cut out any existing damaged and rotten timber roof members (rafters, lathe, struts etc.) as agreed with PWD representative and Glendon Hospital Fascilities Engineer and dispose off site. (Provisional Sum) $2,500.00

2.07 Carefully remove existing dirt, debris and loose material and dispose to New Windward Dumpsite. item

3 New Works

3.01

Supply all labor and screw fix new profiled Galvanised Roof sheets and flashings in Plan Area "B" as per attached drawing. s.f

3,680.00

3.02 Supply all labour and fix new Ridge capping and screws. ft 141

3.06

Supply all labour and replace damaged and rotten timber roof members (rafters, lathe, struts etc.) as agreed with PWD representative and Glendon Hospital Facilities Engineer. (Provisional Sum) $4,500.00

3.07 Clean site and remove all debris and dispose to New Windward site.

Page 7 of 14

Labour

Contingency 10%

TOTAL

Page 8 of 14

4 QUOTATION EVALUATION CRITERIA

Criteria Description Weight

1 Administrative Compliance (submission of all documents requested)

Pass/Fail

2 Contractor’s Experience 35

3 Cost 40

4 Health & Safety Plan 25

TOTAL 100

I. Administrative Compliance (Pass/Fail)

Bidders must submit all the documents requested in the Quotation Document. The Quotation Checklist

provides a list of requirements which need to be fulfilled as provided below: i. Signed Form of Quotation Form with a minimum validity of 90 days. ii. A valid Tax Compliance Certificate iii. Health & Safety Plan iv. Signed Anti Collusion Form

This is a PASS/FAIL criterion. If all the above requirements are fulfilled, then the bidder would move

onto the next stage of the evaluation. If any of the above mentioned items are not submitted, then the Quotation would be deemed non-compliant and rejected.

II. Contractor’s Experience (35 Marks)

The contractor should provide a detailed outline of his experience in undertaking the contract obligations. Marks will be awarded to a contractor who has undertaken similar work in the past. Bidders would have had to perform at least one (1) successful similar contract with minimum contract value of EC$150,000.00 in the past five (5) years (between 2015-2020).

No. Description Similar Work

Date Completed

Value of Contract

1

2

3

III. Price (40 marks)

Bidders must complete the Form of Quotation and the Scope of Works and return with their Quotation submission. The quoted price is a significant factor and the Government of Montserrat will seek to ensure that the works are undertaken at the most economically advantageous price. However, there are other factors which comprise the assessment criteria and these will be considered proportionately. The mark for this criterion will be calculated proportionately in comparison to other price submissions, internal benchmarking cost and the calculated market value from bids submitted. Government of Montserrat is not bound to accept the lowest or any quotation.

Page 9 of 14

IV. Health & Safety Plan (25%)

This Plan will be outlining how they will eliminate (or reduce as far as possible) the likelihood of an accident occurring where individuals may suffer injury or work-related illness, or where property may be damaged.

5. REQUEST FOR QUOTATION (RFQ) The Permanent Secretary Ministry of Health & Social Services PO Box 24, Little Bay Montserrat, MSR1110

Dear Permanent Secretary

Quotation for Roof Repairs to Glendon Hospital Main Ward I/We the undersigned undertake deliver the Scope of Works described herein in accordance with the requirements of this project for sum of: EC$…………………………

Words …………………………………………………………………………………………………………... being

the total cost for supplying all necessary materials, transportation, tools and labour described herein.

If my/our RFQ is accepted, I/We undertake to commence within three (3) days of being notified and complete the works within three (3) weeks from time of receipt of official directive from the Project Administrator. I/We understand that I/We shall not be reimbursed for any costs that may have been incurred in compiling this quotation. I/We confirm that this quotation shall remain valid for a period of ninety (90) days from the date of submission of this quotation. Name………………………………………………………………………..…………………………………….

Signed…………………………………………………………………………..…………………………………

Name of firm (If Applicable) ………………………………………………..…………………………………..

Address…………………………………………………………………………………………………………..

……………………………………………………………………………..………………………………………

Tel. nr…………………………………………………….…………………………………………………….

Fax nr…………………………………………………………………………..………………………………

Email Address ………………………………………………………………………………………..………

Date……………………………………………………………………………………………………………

Page 10 of 14

GOVERNMENT OF MONTSERRAT

TENDER SUBMISSION ANTI-COLLUSION CERTIFICATE

I/WE CERTIFY THAT THIS TENDER IS MADE IN GOOD FAITH, AND THAT WE HAVE NOT FIXED OR ADJUSTED THE AMOUNT OF THE

TENDER BY OR UNDER OR IN ACCORDANCE WITH ANY AGREEMENT OR ARRANGEMENT WITH ANY OTHER PERSON. I/WE ALSO

CERTIFY THAT WE HAVE NOT AND I/WE UNDERTAKE THAT WE WILL NOT BEFORE THE AWARD OF ANY CONTRACT FOR THE

WORK:

DISCLOSE THE TENDER PRICE OR ANY OTHER FIGURES OR OTHER INFORMATION IN CONNECTION WITH THE TENDER TO ANY

OTHER PARTY (INCLUDING ANY OTHER COMPANY OR PART OF A COMPANY FORMING PART OF A GROUP OF COMPANIES OF

WHICH I AM/WE ARE A PART OF) NOR TO ANY SUB-CONTRACTOR (WHETHER NOMINATED OR DOMESTIC) NOR SUPPLIER

(WHETHER NOMINATED OR DOMESTIC) OR ANY OTHER PERSON TO WHOM SUCH DISCLOSURE COULD HAVE THE EFFECT OF

PREVENTING OR RESTRICTING FULL COMPETITION IN THIS TENDERING EXERCISE

ENTER INTO ANY AGREEMENT OR ARRANGEMENT WITH ANY PERSON THAT THEY SHALL REFRAIN FROM TENDERING, THAT

THEY SHALL WITHDRAW ANY TENDER ONCE OFFERED OR VARY THE AMOUNT OF ANY TENDER TO BE SUBMITTED OR

OTHERWISE COLLUDE WITH ANY PERSON WITH THE INTENT OF PREVENTING OR RESTRICTING FULL COMPETITION

PAY, GIVE OR OFFER PAY OR GIVE ANY SUM OF MONEY OR OTHER VALUABLE CONSIDERATION DIRECTLY OR INDIRECTLY TO

ANY PERSON FOR DOING OR HAVING DONE OR CAUSING OR HAVING CAUSED TO BE DONE IN RELATION TO ANOTHER TENDER

OR PROPOSED TENDER FOR THE WORK ANY ACT OR THING OF THE SORT DESCRIBED AT I), II) OR III) ABOVE.

I/WE FURTHER DECLARE THAT I/WE HAVE NO KNOWLEDGE EITHER OF ANY SUM QUOTED OR OF ANY OTHER PARTICULARS OF

ANY OTHER TENDER FOR THIS CONTRACT BY ANY OTHER PARTY.

I/WE FURTHER CERTIFY THAT THE PRINCIPLES DESCRIBED ABOVE HAVE BEEN, OR WILL BE, BROUGHT TO THE ATTENTION OF

ALL SUB-CONTRACTORS, SUPPLIERS AND ASSOCIATED COMPANIES PROVIDING SERVICES OR MATERIALS CONNECTED WITH

THE TENDER AND ANY CONTRACT ENTERED INTO WITH SUCH SUB-CONTRACTORS, SUPPLIERS OR ASSOCIATED COMPANIES

WILL BE MADE ON THE BASIS OF COMPLIANCE WITH THE ABOVE PRINCIPLES BY ALL PARTIES.

I/WE ACKNOWLEDGE THAT ANY BREACH OF THE FOREGOING PROVISIONS SHALL LEAD AUTOMATICALLY TO THIS TENDER

BEING DISQUALIFIED AND MAY LEAD TO CRIMINAL OR CIVIL PROCEEDINGS.THE GOVERNMENT OF MONTSERRAT SHALL TREAT

ANY TENDER RECEIVED IN CONFIDENCE BUT RESERVES THE RIGHT TO MAKE THE SAME AVAILABLE TO ANY OTHER FUNDING

ORGANISATION OR STATUTORY REGULATORY AUTHORITY EITHER HAVING JURISDICTION OVER THE WORKS OR WHO MAY NOW

OR AT ANY TIME IN THE FUTURE HAVE STATUTORY POWER TO REQUIRE DISCLOSURE OF THIS TENDER.

IN THIS CERTIFICATE, THE WORD ‘PERSON’ INCLUDES ANY PERSONS AND ANY BODY OR ASSOCIATION, INCORPORATED OR

UNINCORPORATED; ANY AGREEMENT OR ARRANGEMENT INCLUDES ANY TRANSACTIONS, FORMAL OR INFORMAL AND

WHETHER LEGALLY BINDING OR NOT; AND ‘THE WORK’ MEANS THE WORK IN RELATION TO WHICH THIS TENDER IS MADE.

SIGNATURE………………………………………………. IN CAPACITY OF ….……….…….…………………………………..

DATE……………………………………………………2021

DULY AUTHORISED TO SIGN TENDERS AND ACKNOWLEDGE THE CONTENTS OF THE ANTI-COLLUSION CERTIFICATE FOR AND

ON BEHALF OF:

NAME OF FIRM……………………..…………………………………………………………………………………………..…

FULL POSTAL ADDRESS…………………………………………………………………..…..…………………………………...

Telephone No…………………………………….……. Fax No …………………………………………………………….

Page 11 of 14

6. REQUEST FOR QUOTATION CHECKLIST

Project Title: Roof Repairs to Glendon Hospital Main Ward Date advertised: May 11th, 2021

Deadline Date: May 24th, 2021

Deadline Time: 1:00 pm

The following documents should be provided for a bidders RFQ to be valid. Bidders are asked to supply and tick off the following information. Failure to provide any of the stated documents will result in the RFQ being considered noncompliant and rejected:

1. Completed and signed Request For Quotation Form

2. Tax Compliance Certificate

3. Completed Scope of Works

4. Health & Safety Plan

5. Signed Anti-Collusion Statement

………………………... ……………………..

Signed by Bidder Date

Page 12 of 14

Appendix A

ROOF DRAWING

Page 13 of 14

Appendix B

CONTRACT PERFORMANCE REPORT

Ministry of Communication, Works, Labour & Energy CONTRACT PERFORMANCE REPORT

GoM Contract Ref Department Document Ref. No.

MCWLE-GHP-M-02 Ministry of Health and Social Services

GHP-M-02

Service/Item Code Contractor & VDB No (if known)

Infrastructure Contractor Labour and Equipment Services

Delivery Point / Project Location Project & Contract Title

Glendon Hospital St Johns, Montserrat Roof Repairs to Glendon Hospital Main Ward

Project Executing Officer Project Assessing Officer

Assessment Grade

Venrick Forrester Rawlson Patterson #DIV/0!

Initial Project Objective Project Objective Achieved Variations

Agreed Remark

No. Scope Scope

No. Deliverables Quantity No Deliverables Quantity

1 Insurance provided 1 1 Insurance provided

1

2 Health and Safety Plan 0 2 Health and Safety Procedures

0

3 Health and Safety implementation 0 3 Health and Safety implementation

0

4 Removal of Existing Structure Elements

0 4 Removal of Existing Structure Elements

0 NA

5 Termite Treatment 0 5 Termite Treatment

0 NA

6 Removal of Debris 0 7 Removal of Debris

0 NA

7 Fixing of New Structural Elements 0 7 Fixing of New Structural Elements

0 NA

8 Finishes 0 8 Finishes 0 NA

9 Clean up Site 0 9 Clean up Site 0 NA

10 Hand over 0 10 Hand over 0 NA

Quality Quality

1 Health and Safety Procedures 0 1 Health and Safety Procedures

0 NA

Page 14 of 14

2 Health and Safety apparel (PPE) 0 2 Health and

Safety apparel (PPE)

0 NA

3 Demolition Works 0 3 Demolition Works

0 NA

4 New Works 0 4 New Works 0 NA

5 Finishes 0 5 Finishes 0 NA

6 Site clean up 0 6 Site clean up 0 NA

7 NA 0 7 NA 0 NA

8 NA 0 8 NA 0 NA

9 NA 0 9 NA 0 NA

10 NA 0 10 NA 0 NA

Project Non-Conformances 0 Project Non-Conformances

0 NA

Project Value ($XCD) $ -

Project Value ($XCD) $ -

NA

Programme Time (weeks) 5 Programme Time (weeks)

5 NA

PROJECT CLOSE OUT REPORT

-END-