GOVERNMENT OF MAHARASHTRA · ofResidential and Non-residential building, interior design etc. 1.2 In this context, Tribal Development Departmentproposes to appoint for various activities

GOVERNMENT OF MAHARASHTRA

TRIBAL DEVELOPMENT DEPARTMENT WORKS MANAGEMENT CELL

P.W. (TRIBAL) CIRCLE NASHIK P.W. (TRIBAL) DIVISION THANE

INVITATION OF EXPRESSION OF

INTEREST (EOI)

e-Tendering System

FOR

EMPANELMENT OF CONSULTANCY FIRMS FOR VARIOUS

CONSULTANCY SERVICES SUCH AS ARCHITECTURE, STRUCTURAL

DESIGN, STRUCTURAL AUDIT,GEOTECHNICAL INVESTIGATIONS,

STATUTORY APPROVALS OF PLANING AUTHORITY, WATER SUPPLY

AND SANITARY/ELECTRICAL SERVICE/LANSCAPING SERVICES/

SEWAGE TREATMENT/ PLUMBING CONSULTANT ETC. FOR TRIBAL

DEVELOPMENT DEPARTMENT IN NASHIK REGION

http://tribal.maharashtra.etenders.in

EXECUTIVE ENGINEER

P.W (TRIBAL) DIVISION,THANE

http://tribal.maharashtra.etenders.in/

TABLE OF CONTENTS

Sr. No. Items Page No.

Notice Inviting Expression of Interest (EoI) 1-7

Part I. PREQUALIFICATION IN GENERAL

1. Preamble

2. Information to Applicants

3. Instruction to Applicants

4. Pre-Bid Conference

5. Category of Empanelment

6. Eligibility Criteria 12-32

7. Evaluation of Applications

8. Period of Empanelment

9. Allotment of Work

10. Litigation History

11. Jurisdiction of Court in case of dispute or differences arising on

account of this EOI

12. Broad Scope of Services to be performed by the Architects, Interior

Designers/Consultants

13 Payment mode and stages

Part II PREQUALIFICATION FORMS

Application Form for Empanelment

Annex-I Organizational Details

Annex-II Details of Directors/Partners/Proprietors

Annex-III List of Major Architectural-Consultancy /Assignments completed in

last 5 years.

Annex-IV List of Major Architectural-Consultancy /Assignments in progress 34-36

Annex-V Financial Status

Annex-VI List of Equipments available with the firm.

Annex-VII Affidavit.

Annex-VIII Litigation/Arbitration.

Annexure-A Brief Scope of Architecture/ Consultancy Services

Annexure-B List of minimum essential equipment for eligibility

VARIOUS CONSULTANCY SERVICES

10

PART-I

PRE-QUALIFICATION IN GENERAL

WORKS MANAGEMENT CELL

TRIBAL DEVEVLPMENT DEPARTMENT

INVITATION OF EXPRESSION OF INTEREST (EOI)FOR EMPANELMENT OF

ARCHITECTURAL-CONSULTANCY FIRMS

TRIBAL DEVELOPMENTDEPARTMENT INVITES EXPRESSION OF INTEREST

(EOI) FROM ELIGIBLE CONSULTANCY FIRMS FOR VARIOUS CONSULTANCY

SERVICES SUCH AS ARCHITECTURE, STRUCTURAL DESIGN, STRUCTURAL

AUDIT,GEOTECHNICAL INVESTIGATIONS, STATUTORY APPROVALS OF

PLANING AUTHORITY, WATER SUPPLY AND SANITARY/SEWAGE

TREATMENT/PLUMBING CONSULTANTS ELECTRICAL WORKS ETC. FOR

TRIBAL DEVELOPMENT DEPARTMENT IN NASHIK REGIONIN 'ANNEXURE-A'


11

1. PREAMBLE

1.1 Tribal Development Department takes up various nature of works viz., Construction

ofResidential and Non-residential building, interior design etc.

1.2 In this context, Tribal Development Departmentproposes to appoint for various activities

related with services of infrastructure, panel of Architects, Interior Designers/Consultants

who can assist Tribal Development Department in execution of the works to the desired

satisfactory level.

2. INFORMATION TO APPLICANTS:

2.1 Empanelment documents shall be downloaded and submitted from our Tribal

Development Department website at http://tribal.maharashtra.etenders.in

2.2 Application form for empanelment shall be submitted in online and Two Sets of

(Hard copies) in sealed envelope super scribing “Application for Empanelment of

“Consultancy Firm”, on or before 31/01/2020 at 5.00 pm in the office of Office of the

Executive Engineer, P.W (Tribal), Division, Thane. Separate Application for individual

category shall be submitted.

2.3 The application shall be submitted only as per the enclosed format (s) along with

Annexure I to VIII. Self attested documentary proof(s) in respect of the details

furnishedin the application form shall be submitted along with the application. The

intending applicants shall also submit the list of such projects where due to any disputes,

litigation/arbitration was invoked and or the consultancy services were

abandoned/suspended by the Client. Suppression of any information in this regard may

lead to cancellation of empanelment of the Firm/Architect(s) concerned, if such

information comes to the notice of Tribal Development Departmentafter empanelment.

Incomplete applications will be summarily rejected and no further correspondence will be

entertained. 2.4 The application shall be signed by the authorized person (s) of the firm. All pages of the

documents shall be signed / sealed.


12


The Firm, Who Desires To Enlist Themselves In The Empanelment Of Works

Management Cell, Tribal Development Department, Shall Submit Application For

Empanelment In The Respective Category(I.E. Separate envelop for separate category

including full set of all required information etc.). If the firm/ applicant wish to apply

for empanelment in more than one category, then they shall submit the application

separately for each category. The firm/ applicant shall be allowed to make application for

maximum two categories. In case, any firm/ applicant submits the application for more

than two categories, then their two applications for higher category (starting from

category V) will be considered.

Tribal Development Department Reserves the right to reject any or all applications

withoutassigning any reason thereof.

The empanelment of “Consultancy Firm” will be for a period of 3 years or till fresh

empanelment is done whichever is earlier.

Prequalification/Empanelment does not necessarily mean that a job will be assigned to

the Consultant. The empanelled firm / person shall be eligible to participate in

consultancy work completion for the work proposed by P.W.D Tribal Cell

2.9 Clarifications, if necessary, will be sought from the applicants before empanelment. All

information submitted by the applicants during the process of empanelment will be the

property of Tribal Development Department and will not be returned.

3. INSTRUCTIONS TO APPLICANTS:

3.1 GENERAL

a) All information requested for in the enclosed forms should be furnished against the

respective columns in the format. Applicants are cautioned that non submission

ofcomplete information as per the required formats or making any change in the

prescribed forms may result in the application being summarily rejected.

b) The applicant’s name, signature and stamp shall appear on each page of the application

form.

c) The application form can be downloaded from the website of Tribal Development

Department http://tribal.maharashtra.etenders.in VARIOUS CONSULTANCY SERVICES

13

2.5

2.8

2.6

2.6

2.7

2.7


d) Copies of the References, information, work orders and completion certificates from

the respective clients certifying the suitability, technical knowhow, experience or

capability of the applicant shall be submitted by the applicant, which will be verified

by Tribal Development Department when required.

e) The applicants are advised to attach any additional information which he thinks fit and

necessary in regard to proving his capabilities. No further information will be

entertained after submission of the application unless it is called for by Tribal

Development Department.

f) The cost incurred by the applicants in preparation & submission of this application,

providing clarifications or attending discussions in connection with process of

empanelment shall be borne by the applicant and Tribal Development Department. In

no case Tribal Development Department will be responsible or liable for these costs

regardless of the outcome of the process.


14

Annexure-II

GUIDELINES FOR PREPARATION OF REQUEST FOR QUALIFICATION

Statement of Consultant, interested to be considered for the services contemplated shall

fill up the enclosed form in single copy.

The numbers below correspond to the numbers contained in the enclosed form (Annex-III):

1. The Short listing of Consultant shall be done based on the marks obtained by the firm after

evaluation of firm’s experience, credential etc. A Consulting engineering firm may submit the

proposal either as a sole applicant or as a member of Joint venture for different categories.

However, if a firm submits for the same category in different combinations, all such involving

the firm shall be treated as non-responsive. 2. Complete name of firm, date of establishment and type of organization whether Individual,

proprietorship, partnership, private limited company, limited company etc 3. Name of affiliate firms, their years of establishment, countries of origin and type of

organisation.

4. Exact and complete home office address, business address, telephone number, Fax number, E-

mail and cable address. For consulting firms of foreign registry, indicate if there is any branch

office(s) established in India with details in the aforesaid manner. Information is to be furnished

by the sole applicant or members of JV individually.

5. If present firm is the successor to or outgrowth of one or more predecessor firms, fresh

name(s) of former entity (ties) and the year(s) of their original establishment. Information is to be

furnished by the sole applicant or members of JV individually. 6. Present a brief narrative description of the firms. Information is to be furnished by the sole

applicant or members of JV individually.

7. List not more than two (2) principals who may be contacted by this Office. Listed principals

must be empowered to speak for the firm on policy and contractual matters. Information is to be

furnished by the sole applicant or members of JV individually. 8. (i) Indicate the number of employees by discipline. While some personnel may be qualified in

several disciplines, each person should be counted only once in accordance with his/her primary

functions. (ii) Indicate the number of permanent / regular employees by discipline with experience of

minimum 2 to 5 years, 5 to 10 years, more than 10 years. VARIOUS CONSULTANCY SERVICES

15

9. This item represents the completed consultancy projects of the consultant and those handled

on the last five (5) years. The first column represents the list of all eligible projects. The second

column represents the name of the project was started and how it was accomplished, i.e., as

Prime Consultant or through joint venture or as an associate with other Consultants. If it was

implemented as an associate with other consultant, indicate name of the consultant. Third

column represents the consulting services rendered, defined as clearly as possible. Fourth column

represents length of project. Fifth column represents the Client whom the services were rendered

and the address of the Client. Sixth and seventh column represents the fee received by the

Consultant and the last column represents the duration of services. The fee should be stated in

Indian Rupees. The currency conversion rate shall be furnished, if applicable. Attach services

completion certificates or any equivalent proof to substantiate the experience. The firm should

furnish the project-wise supporting statement which best illustrates the experience of the firm

relevant to the project. 10. List of minimum essential equipment which the firm must possess for eligibility is given in

Annexure B Theequipments owned by all the members of JV shall be considered in case of JV.


16

3.2 DEFINITIONS In this Agreement, the following words and expressions shall, unless repugnant to the context

or meaning thereof, have the meaning hereinafter respectively assigned to them:

a) “Accounting Year” means the financial year commencing from the first day of April.

b) “Assignment / job” means the work to be performed by the Consultant pursuant to the

Contract.

c) “Agreement” means this Agreement, hereto and any amendments thereto made in

accordance with the provisions contained in this Agreement;

d) “Applicable Laws” means all laws, brought into force and effect by GOI or the State

Government of Maharashtra, including rules, regulations and notifications made

thereunder, and judgements, decrees, injunctions, writs and orders of any court of record,

applicable to this Agreement and the exercise, performance and discharge of the

respective rights and obligations of the Parties hereunder, as may be in force and effect

during the subsistence of this Agreement;

e) “Applicable Permits” means all clearances, licences, permits, authorisations, no

objection certificates, consents, approvals and exemptions required to be obtained or

maintained under Applicable Laws in connection with the Project during the subsistence

of this Agreement;

f) “Arbitration Act” means the Arbitration and Conciliation Act, 1996 and shall include

modifications to or any re-enactment thereof, as in force from time to time;

g) “Associate” or “Affiliate” means, in relation to either Party {and/or Consortium

Members}, a person who controls, is controlled by, or is under the common control with

such Party {or Consortium Member} (as used in this definition, the expression “control”

means, with respect to a person which is a company or corporation, the ownership,

directly or indirectly, of more than 50% (fifty per cent) of the voting shares of such

person, and with respect to a person which is not a company or corporation, the power to

direct the management and policies of such person, whether by operation of law or by

contract or otherwise);

h) “Bid” means the documents in their entirety comprised in the bid submitted by the

{selected bidder/Consortium} in response to the in accordance with the provisions

thereof; “Bid Security” means the security provided by the Concessionaireto the


17

Government along with the Bid in a sum of 2 % of the total Project cost in accordance with the

RFP, and which is to remain in force until substituted by the Security deposit;

“Change in Law” means the occurrence of any of the following after the date of Bid:

(a) the enactment of any new Indian law as applicable to the State; (b) the repeal, modification or re-enactment of any existing Indian law as applicable to the State; (c) the commencement of any Indian law, as applicable to the State, which has not entered into

effect until the date of Bid;

(d) a change in the interpretation or application of any Indian law, as applicable to the State, by a

judgment of a court of record which has become final, conclusive and binding, as compared to

such interpretation or application by a court of record prior to the date of Bid; or (e) any change

in the rates of any of the Taxes that have a direct effect on the Project;

“Company” means the company acting as the Consultant under this Agreement;

“Chief Engineer” shall have the meaning The Chief Engineer of the Works Management Cell,

Tribal Development Department, Mumbai in which the Consultancy services work is proposed. “Consortium” shall mean an association or combination of partnering entities, being

consortiummembers and includes one or more identified and named sub-Consultant(s), coming

together with Lead Member for submission of a Proposal. “Contract” means the contract signed by and between Employer and the Consultant and all

itsattached documents.

“Dispute” shall have the meaning set forth in Any dispute, difference or controversy of whatever

nature howsoever arising under or out of or in relation to this Agreement (including its

nterpretation) between the Parties, and so notified in writing by either Party to the other Party

(the “Dispute”) shall, in the first instance, be attempted to be resolved amicably, if not, the

decision of Superintending Engineer, P.W. (Tribal) Circle, Nashik will be final. The Parties agree to use their best efforts for resolving all Disputes arising under or in respect of

this Agreement promptly, equitably and in good faith, and further agree to provide each other

with reasonable access during normal business hours to all non-privileged records, information

and data pertaining to any Dispute. “Dispute Resolution Procedure” means the procedure for resolution of Disputes set forth in

Point 4 of Terms Of Reference(TOR).


18

“Document” or “Documentation” means documentation in printed or written form, or in tapes,

discs, drawings, computer programmes, writings, reports, photographs, films, cassettes, or

expressed in any other written, electronic, audio or visual form; “Drawings” means all of the drawings, calculations and documents pertaining to the Project.

“DPR” Detail Project Report of the Consultancy Project.

“Day” means calendar day.

“Executive Engineer” shall have the meaning The Executive Engineer of the Public Works

(Tribal) Division in which the Consultancy services work is proposed. “Employer” means the Chief Engineer, Works Management Cell, Tribal Development

Department, Mumbai.

“Engineer-in-charge” means the representative of the Employer. He is Executive

Engineer,Public Works (Tribal) Division, Thane or any equivalent Officer appointed by the

Employer. “GOI” means the Government of India; “Good Industry Practice” means the practices, methods, techniques, designs, standards, skills,

diligence, efficiency, reliability and prudence which are generally and reasonably expected from

a reasonably skilled and experienced operator engaged in the same type of undertaking as

envisaged under this Agreement and which would be expected to result in the performance of its

obligations by the Consultant in accordance with this Agreement, Applicable Laws and

Applicable Permits in reliable, safe, economical and efficient manner; “Government” means the

Government of the State of Maharashtra; “Government Representative” means such person or persons as may be authorised in writing

by the Government to act on its behalf under this Agreement and shall include any person or

persons having authority to exercise any rights or perform and fulfill any obligations of the

Government under this Agreement;

‘Lead Partner’: shall mean the member of the consortium duly nominated/authorized by all

members of that consortium as a lead partner.

“IRC” means the Indian Roads Congress;

“INR” shall have the meaning Indian Rupees.

“JV” Shall have the meaning Joint Venture.

“MORTH” means the Ministry of Road Transport and Highways or any substitute thereof

dealing with highways;


19

“Period Of Service” The Period of empanelment of Consultant will be MAXIMUM

THREEYEARS(3 years) from issue of Empanelment Order or earlier, whichever decided by

ChiefEngineer, Works Management Cell , Tribal Development Department, Mumbai.

“Project Management Consultant (herein after referred as PMC)” means any eligible

entityas per RFQ which submits a Proposal, either individually or as Consortium (in the latter

case through Lead Member), and which upon selection, would provide Services to the Employer

under the Contract.

“Personnel” means professionals and support staff provided by the PMC or by any Sub-

Consultant and assigned to perform the Services or any part thereof. “TDD” or “Tribal Development Department” means the Tribal Development

Department of the State Government or any substitute thereof dealing with Tribal and

“Secretary, TDD” means the Secretary to the State Government in that Department;

“Parties” means the parties to this Agreement collectively and “Party” shall mean any of

the parties to this Agreement individually; “Proposal” means the Technical Proposal and the Financial Proposal, considered together.

“RBI” means the Reserve Bank of India, as constituted and existing under the Reserve Bank of

India Act, 1934, including any statutory modification or replacement thereof, and its successors;

“Re.”, “Rs.” or “Rupees” or “Indian Rupees” means the lawful currency of the Republic of

India;

“RFQ” means the REQUEST FOR QUALIFICATION document issued by the Engineer –

incharge for the selection of Consultant. “RFP” means the REQUEST FOR PROPSAL document issued by the Executive Engineer forthe

selection of Consultant.

“Specifications and Standards” means the specifications and standards relating to the quality,

quantity, capacity and other requirements for the Project, and any modifications thereof, or

additions thereto, as included in the design and engineering for the Project Highway submitted

by the Consultant to, and expressly approved by, the Government;


20

“State” means the State of Maharashtra and “State Government” means the government of

that State; “Suspension” shall have the meaning temporary halt of the consultancy services by the TDD;

“Security Deposit” shall have the meaning 5 % of the Total Cost of Project mentioned in RFP;

“BLDG” shall have meaning Bulding. “Superintending Engineer” shall have the meaning The Superintending Engineer of the

Concerned Public Works (Tribal) Circle, Nashik in which the Consultancy services work is

proposed.

“Taxes” means any Indian taxes including excise duties, customs duties, value added tax, sales

tax, local taxes, cess and any impost or surcharge of like nature (whether Central, State or local)

on the goods, materials, equipment and services incorporated in and forming part of the Project

Highway charged, levied or imposed by any Government Instrumentality, but excluding any

interest, penalties and other sums in relation thereto imposed on any account whatsoever. For the

avoidance of doubt, Taxes shall not include taxes on corporate income; “Termination” means the expiry or termination of this Agreement and the Consultant Firm by

Tribal Development Department ;

“Termination Notice” means the communication issued in accordance with this Agreement by

one Party to the other Party terminating this Agreement; “TOR” means the Term of References given in this agreement.

a) STATEMENT:

1. Accomplished statement must be submitted online on

www.tribal.maharashtra.etenders.gov.in

2. The document shall be the basis of drawing up a shortlist of Consultants who will be invited to submit proposals for the services required.

3. All applications shall be submitted in English.

4. In case of the application made by a Joint Venture, either Joint Venture MoU/Agreement or the

Letter of Intent to form the joint venture shall be attached along with all necessary details.

5. The empanelment of the Consultants shall be done for the project to be taken up.

Note :-The contract will cancelled as the works management cell will transfer to P.W.D

Department.

3.3 METHOD OF APPLYING

a) If the application is made by a proprietary firm, it shall be signed by the Proprietor

above his full typewritten name and full name of his firm with the current address.


21

http://www.tribal.maharashtra.etenders.gov.in/

b) If the application is made by a firm in partnership, it shall be signed by all the partners

of the firm above their full typewritten names and current addresses or alternatively by

a partner holding Power of Attorney for signing the application, in which case a

certified copy of Partnership Deed shall accompany the application.

c) If the application is made by a Limited Company, it shall be signed by a duly

authorized person holding the Power of Attorney for signing the application, in which

case a certified copy of the Power of Attorney issued by the Board of Directors shall

accompany the application.

3.4 FINAL DECISION MAKING AUTHORITY

a) The Employer reserves the right to reject or accept any one or all applications and to annul the

process and reject all the applications at any time without assigning any reason(s) thereof and

without thereby incurring any liability to the affected applicant or without informing the

applicants of the grounds for the Employer’s action. 4. PRE-BID CONFERENCE:

Since this EOI being Empanelment procedure, no separate PRE-BID conference will be held.

5. CATEGORY OF EMPANELMENT:

Category I Project uptoRs 5 Crore

Category II Project from Rs 5Crore to Rs 25 Crores

Category III Project above 25 Crores

6. ELIGIBILITY CRITERIA:

1. The eligibility criteria for each group in respect of experience of firms has been

mentioned below:

Eligibility Criteria for sole applicant firm or lead partner in case of JV /Association


22

Sr. Consultancy Services Experience

no

1 Building services,landscaping&

interior designingof building project.

Last 5 year 1000 square meter Building (G+2) or more. Building

construction cost Rs.5 Cr or more.

2 Structural audit of building Last 5 years in 10000

Square metres or more. Cost

of Building 5 crore or

more.

3 Geotechnical investigation service

Minimum five, buildingprojects Eachcosting RS. 2.00 Cr. or more in last 5years.

4 Statutory Approvals Last 5 years: Minimum 3 projects .All approvals should be covered in

the project, mentioned in scope.

5

Water supply and sanitary/sewage

treatment/ plumbing consultants

Last 5 years: Minimum 2 projects

All approvals should be covered in the

project, mentioned in scope

6 Electrical Services / LandScaping

Services

Last 5 years: Minimum 3 projects

All approvals should be covered in the

project, mentioned in scope

The Firm meeting the above criteria shall submit their applications in the prescribed format with following

details in support of their claim for qualification-


23

Firm profile along with the audited financial statements of last 3 years for verification of

annual turnover, certified by Chartered Accountant.

Project profile for shall prove experience in similar assignments projects done in past.

Detailed description for projects or Development Plan as above shall include details such as

Project name, client name, location, brief description, area of services, role, cost of project,

project duration, consultancy fees, period of services etc. shall be given. (Certificate from

client issued by an officer not below the rank of Executive Engineer or equivalent shall be

attached). Availability of appropriate skilled manpower: Detailed C.V. of the Professional along with

Certificate issued by the firm regarding employment of the professional with the firm (clearly

indicating date of employment with the firm).

7. EVALUATION OF APPLICATIONS:

7.1 The applications will be examined by a designated Evaluation Team of Tribal Development

Department, which may call for clarifications/ additional information from the bidders

whichmust be furnished to the Evaluation Team within the stipulated time. The applicants

shall be evaluated based on the following parameters on a scale of 100.

Sr. Parameters Maximum Marks (Category

No. I, II, III & IV)

1 Capability Statement of the Firm (years of existence, 20

presence and knowledge of local terrain)

2 Firm’s Experience (Similar Consultancy 35

Services/works completed)

3 Firm’s Financial Capacity(Annual Financial Turnover) 10

4 Strength of Technical Team (In-house) 20

5 Presentation 15

Maximum Total Marks 100

7.2 The applicants will be awarded marks for each of the above parameter on the following

basis:


24

a) Category-I

Sr. Parameters Maximum

No. Marks.

1 CAPABILITY STATEMENT 20

1.1 Years of Experience

a) Experience of 3 years 12

b) Experience more than 3years will be allotted 1 point for every 5

year or part thereof of additional experience (Max 9 Points)

1.2 Presence and Knowledge of Local Terrain

a) Local office at Regional Head quarter. 1

b) Topographical extent of works undertaken in the state of 2

Maharashtra

2 FIRM’S EXPERIENCE 35

2.1 Similar Consultancy Services/works completed (Completed at 20

least one work amounting to Rs. 1.50 Cr. or two works of Rs. 1.00

Cr. each) in last 3 years Such as architecture, Structural Design,

Structural Audit, GeotechnicalInvestigations, Statutory approvals

of planning authority,Water supply and sanitary/ sewage treatment

/plumbingconsultants etc.

a) Additional marks for more than above mentioned projects 2 mark 8

for each project of same quantum.

b) Such as architecture, Structural Design, Structural Audit, 3

Geotechnical Investigations, Statutory approvals of planning authority,

Water supply and sanitary/ sewage treatment /plumbingconsultants

etc.

c) Up gradation/ Restoration of existing building. 2

d) Design of Green Buildings 2

3 FIRM’S FINANCIAL CAPACITY 10

3.1 Average Annual Financial Turnover.

a) Average annual turnover as per the threshold indicated in 6 7

(i.e.Rs. 5 lakh)

b) 1 mark for additional financial turnover in multiples or part 3

thereof @ every 1.00 lakh above 5.00 lakh upto maximum 3 marks)


25

4 STRENGTH OF TECHNICAL TEAM 20

a) Principal Architect/consultant in respective field with at 7

least 3 years experience – 1No

b) For additional experience 1 mark for two years experience. 3

c) Civil Engineer with Degree in Civil Engineering and 7

minimum 3years of experience – 1No.

d) For additional experience 1 mark for two years experience. 3

5 PRESENTATION 15

Presentation on above points with Details of the similar type of 15

projects, photographs completed, awards if any


b) Category-II


No. Marks



a) Experience of 5 year 8

b) Experience more than 5 year will be allotted 1 point for every 9

year or part thereof of additional experience.




Maharashtra


2.1 Similar Consultancy Services/works completed (Completed 20

at least one work amounting to Rs. 3.00 Cr. or two works of Rs.

2.00 Cr. each) in last 5 years. Such as architecture, Structural

Design, Structural Audit, Geotechnical Investigations, Statutory

approvals of planning authority, Water supply and sanitary/

sewage treatment, plumbing consultants etc.

a) Additional marks for more than above mentioned projects 2 8

mark for each project of same quantum.


26

b) Such as architecture, Structural Design, Structural Audit, 3

Geotechnical Investigations, Statutory approvals of planning

authority, Water supply and sanitary/ sewage treatment /plumbing

consultants etc.

c) Up gradation/ Restoration of existing buildings. 2




a) a) Average annual turnover as per the threshold indicated 7

in 6 (i.e. Rs. 15 lakh)

b) b) 1 mark for additional financial turnover in multiples or 3

part thereof @ every 2.00 lakh above 15.00 lakh upto

Maximum 3 marks




b) For additional Architects/consultant in respective field 1 2

mark for each with 3 years experience 2 Nos.

c) Urban Planner/consultant in respective field with at least 1

3 years experience -1 No

d) Interior designer Architect/consultant in respective field 2

with 3 yrs experience- 2 Nos.

e) Civil Engineer with Degree in Civil Engineering and 5

minimum 3 years of experience – 1No.

f) For additional Engineer with 3 year experience 1 mark 2

for each Engineer 2 Nos.

g) Back office staff 3

5 PRESENTATION 15




VARIOUS CONSULTANCY SERVICES 27

c) Category-III


No. Marks









Maharashtra


2.1 Similar Consultancy Services/works completed (Completed at

least one work amounting to Rs. 4.00 Cr. or two works of Rs.

2.50Cr. each) in last 5 years. Such as architecture, Structural

Design,Structural Audit, Geotechnical Investigations, Statutory

approvals of planning authority, Water supply and sanitary/

sewage treatment/ plumbing consultants etc.

20

a) Additional marks for more than above mentioned projects 2


8

b) Such as architecture, Structural Design, Structural Audit,

Geotechnical Investigations, Statutory approvals of planning

authority, Water supply and sanitary/ sewage treatment /plumbing

consultants etc.

3

c) Up gradation/ Restoration of existing buildings 2





in 6 (i.e. Rs. 20.00 lakh).



Maximum 3 marks


28




b) For additional Architects/consultant in respective field 1 2

mark for each Architect with 5 years experience 2 Nos.

c) Urban Planner/consultant in respective field with at least 1

5 years experience -1 No

d) Interior designer Architect/consultant in respective field 2

with 5 yrs experience- 2 Nos.

e) Civil Engineer with Degree in Civil Engineering and 5

minimum 5 years of experience – 1No.

f) For additional Engineer with 5 year experience 1 mark 2

for each Engineer 2 Nos.

g) Back office staff. 3

5 PRESENTATION 15




d) Category-IV


No. Marks






1.2 Presence and Knowledge of Field of Electric works



Maharashtra


2.1 Similar Consultancy Services/works completed (Completed at

least one over all work amounting to Rs. 1.00 Cr. or two over all

works of Rs. 0.50 Cr. each) in last 3 years.

20

a) Additional marks for more than above mentioned projects 2


1

b) 1. Internal Electrical works, External Electrical Works

consisting Transformer & Generator, computer workstation and

6

UPS wiring, LAN/WAN cabling, Telephone and intercom wiring,

public address system wiring, Access Control door Wiring, Smoke

Detection & Fire Alarm Wiring, Energy Auditing, Solar Energy

Power Generation etc in which you have more command as an

Electrical Consultant.

b.2 ) Experience of Air conditioning consultancy, solar system,

lightning 3

c) Electrical Supervisory License issued by State Electricity

Licensing Authority 5




in 6 (i.e. Rs. 5 lakh).



Maximum 3 marks

7.3 Bidders should satisfy the qualifying criteria on their own merits and not as a sum total

of their sub agencies. Joint Ventures / Consortium / MOU shall not be entertained. .

8. EMPANELMENT:

8.1 Based on the maximum marks obtained/scored in each individual category,

thefirm/ applicant/Consultant having scored equal to total 60 marks & above, shall

ONLY be considered for empanelment in respective category. Other

firm/applicant/Consultant, those who score less than total 60 marks shall not be

considered for empanelment & their scrutiny fees shall not be returned back as it is non

refundable. No correspondence shall be done with the firm/ applicant/Consultant who

are not empanelled. Also no claims of any kind or queries in any form shall be

entertained.

8.2 The empanelment of “Consultancy Firms” will be for a period of 03 (Three) Years from

the date of award of Contract. However, Tribal Development Department . Reserves the


29

rights to cancel or extend (maximum for 1 year) the empanelment of any or all the

consultant and request afresh proposals for empanelment at any time.

8.3 Tribal Development DepartmentReserves the right to extend the period of empanelment

ofconsultants for a further period of one year depending on the requirement and

performance of the consultant. The decision of Tribal Development Department. In this

regard would be final.

8.4 The empanelment of “Consultancy Firms” will remain in force for the purpose of

completion of all works ordered during the period of the empanelment until they

have been completed.

8.5 Tribal Development Department Reserves the right to withdraw/ cancel empanelment

observing the performance of the services before the period of empanelment is over.

9. ALLOTMENT OF WORK:

9.1 Depending upon the requirement, Tribal Development Department, shall invite quotes

from the empanelled “Consultancy Firms”.

9.2 Tribal Development Department Also reserves the right to allot the work to any of the

empanelled “Consultancy Firms” after giving due consideration to the suitability and

competence of the “Consultancy Firms” to handle jobs, with due regard to their proven

track record, which shall be reviewed by Tribal Development Department (Employer),

as found necessary, from time to time.

9.3 The “Consultancy Firms” who has awarded the work shall have to enter in to the

agreement in the standard format of Tribal Development Department.

9.4 Tribal Development Department doesn’t guarantee for getting the job/

work/assignment to the empanelled firm/ agency during empanelment period. No

claims of any nature (including financial claims) shall be tenable in any case.

10. Litigation History

10.1 The Applicant should provide accurate information on any litigation or arbitration

resulting from contracts completed or under its execution over the last Seven (7) years

ending 2017-18. A consistent history of litigations against the Applicant may result in VARIOUS CONSULTANCY SERVICES

30

disqualification of the application for empanelment, at the discretion of Tribal

Development Department.

11. Disputes Resolution

Superintending Engineer is the final authority for any kind of Dispute arised. The decision

of Superintending Engineer will be final and binding on consultant.

12. Termination

Chief Engineer, Works Management Cell, Tribal Development Department, Mumbai will

have all rights to terminate the consultant from the work at any stage and from

empanelment.

13. Subletting the work

No subletting of work is allowed.

14. Arbitration (Arbitration act)

No Arbitration is allowed.

15. Other duties and functions

The consultant shall perform all other duties and functions specified by the Engineer-in-

charge.

16. Miscellaneous

16.1 The Consultant shall notify its program of inspection to the Government, who may, in their

discretion, depute their respective representatives to be present during the inspection.

16.2 A copy of all communications, comments, instructions, Drawings or Documents sent by

the Consultant to the Department pursuant to this TOR, and a copy of all the test results

with comments of the Consultant thereon shall be furnished by the Consultant to the

Engineer - in- Charge.

16.3 The Consultant shall retain at least one copy each of Report and Documents received by

him and keep in their safe custody.


31

GOVERNMENT OF MAHARASHTRA

WORKS MANAGEMENT CELL

TRIBAL DEVEVLPMENT DEPARTMENT

P.W(TRIBAL) CIRCLE, NASHIK

PUBLIC WORKS (TRIBAL) DIVISION, THANE

INVITATION OF

EXPRESSION OF INTEREST (EOI)

FOR

EMPANELMENT OF CONSULTANCY FIRMS FOR VARIOUS

CONSULTANCY SERVICES SUCH AS ARCHITECTURE,

STRUCTURAL DESIGN, STRUCTURAL AUDIT,GEOTECHNICAL

INVESTIGATIONS, STATUTORY APPROVALS OF PLANING

AUTHORITY, WATER SUPPLY AND SANITARY/SEWAGE

TREATMENT/ PLUMBING CONSULTANTS/ ELECTRICAL

WORKS ETC. FOR TRIBAL DEVELOPMENT DEPARTMENT IN

NASHIK REGION


32

PART-II

PRE-QUALIFICATION FORMS

APPLICATION FORM FOR EMPANELMENT

Information to be furnished by the Applicant

Sr. Particulars Details

No.

1. Name of Organization

2. Address

3. Contact Person

4. Telephone No.

5. Mobile No.

6. Fax No.

7. Email ID

8 Details regarding Demand Draft/ Pay order for No…...., date……., Bank……

Scrutiny Fee as mentioned in EoI.

9. Organization Details To be filled as per Annexure I

10. Details of Directors/Partners/Proprietors To be filled as per Annexure II

11. List of Architectural Consultancy Assignments To be filled as per Annexure III

completed 12. List of Architectural Consultancy Assignments To be filled as per Annexure IV

in progress

13. Financial Status To be filled as per Annexure V

14. List of permanent professional Employees and Self certified copies to be enclosed Key Personnel mentioning their specialization,

qualifications, experience and association with

the firm

15. List of equipments available with the firm To be filled as per Annexure VI

16. Affidavit To be filled as per Annexure VII

Signature of the Applicant

Place: Name & Designation

Date


33

Annexure-I ORGANISATIONAL DETAILS

Sr. No. Parameter Details

1 Organizational Set-up:

• Place of In Public works department

• Year of Establishment/ In Public works department/

Registration

• Status of Firm

(Proprietorship/Partnership/Limited/Any other)

• Name of Directors/Partners/ Proprietors

• Empanelment with Govt. Organizations (Mention

names along with copies of Certificates)

2 Employee Strength:

• Principal Architects (nos.)

• Junior Architects (nos.)

• Urban Planner (nos.)

• Interior Designers (nos.)

• Civil Engineers (nos.)

• MEP Engineers (nos.)

3 Details of Office Automation:

4 Outsourcing jobs:

• Structural Design

• Plumbing, Sanitary & Water Supply

• MEP services

• Fire Fighting/Detection System

• Any Other

Note -

1) Necessary documents to prove above facts shall be attached (duly attested).

2) Details of the CV’s of Technical Staff along with proof of their employments with

the firm, qualification should be submitted.

3) If required, Tribal Development Department may verify the submitted documents

independently.


Name & Designation

Place: Date:


34

Annexure-II

DETAILS OF DIRECTORS/PARTNERS/PROPRIETORS

Sr. No. Name of Partners/Directors/ Academic Designation Address/ Proprietors Qualifications Phone/Fax

/Email


Name & Designation

Place:

Date:


35

Annexure-III

LIST OF CONSULTANCY ASSIGNMENTS COMPLETED IN LAST 5 YEARS

Sr.. Name Short Name Value Date of Start of Date of Liquid Any

No of description and of Work/Project Completion of ated other

Work/ of add. of Work/ Work/Project Damag relevant Project Architectural Owner/ Project Stipulated Actual Stipulated Actual es, if informat

with / Client any, ion

add. Consultancy impose

assignment d on

Consul

tant

Note:

1 The list of Works/Projects mentioned above should be substantiated with

documentary evidence such as Work Orders/Contract Agreements and Completion

Certificates duly attested. 2 Applications received without necessary documentary evidence are liable to be rejected.


Name & Designation Place:

Date:


36

Annexure-IV

LIST OF MAJOR CONSULTANCY ASSIGNMENTS IN PROGRESS

Sr. Name of Short Name Value Date of Stipulated Statu Expected Any other

No Work/Projec description and add. of Start of time of s of Date of relevant

t in Progress of of Work/ Work/Proj Completion Work Completion information

with Address Architectural Owner Project ect

Consultancy

Note: 1 The list of Works/Projects mentioned above should be substantiated with documentary

evidence such as Work Orders/Contract Agreements duly attested.

2 Applications received without necessary documentary evidence are liable to be rejected.


Name & Designation

Place:

Date:


Annexure-V

FINANCIAL STATUS

Sr. No. Financial Year Turnover

(Consultancy Fee) (Rs.)

1. 2016-17

2. 2017-18

3. 2018-19

Note:

1. Certified copies of audited Balance Sheets/Chartered Accountants Certificates to be enclosed.


Name & Designation

Place:

Date:


Annexure-VI

LIST OF EQUIPMENTS AVAILABLE WITH THE FIRM

Sr. No. Name of Equipment Type Nos.

1. Computers

2. Printers

1.

2.

3.

3. Plotters

1.

2.

3.

4. Software

1.

2.

3.


Name & Designation

Place:

Date:


Annexure -VII

AFFIDAVIT (TO BE SUBMITTED ON NONJUDICIAL STAMP PAPER OF MINIMUM Rs 100/-DULY

CERTIFIED BY NOTARY PUBLIC)

Affidavit of Mr. …………………………….S/o ………………………………..

R/o……………………………………..………

I, the deponent above named do hereby solemnly affirm and declare as under:

1 That I am the Proprietor / Authorized signatory of M/s. ……………………having its

Head Office /Regd. Office at ……………………………

2 That the information / documents / Experience certificate(s) submitted by

M/s…………..along with this ‘Expression of Interest for Empanelment of Architects,

/Consultants’ to Tribal Development Department are genuine and true and nothing has

been concealed.

3 I shall have no objection in case Tribal Development Department verifies them from

issuing authority(s). I shall also have no objection in producing the original copy of the

document(s), in case Tribal Development Department demand so for verification.

4 I hereby confirm that in case, any document, information & /or certificate submitted by

me is found to be incorrect/false/fabricated, Tribal Development Department at its

discretion may disqualify / reject my application for prequalification out rightly and also

debar me /M/s.……………….from participating in any future tenders/EOIs.

Deponent

I, ……………., the Proprietor / Authorized signatory of M/s. ………………, do herby confirm

that the contents of the above Affidavit are true to my knowledge and nothing has been

concealed there from and that no part of it is false.

Verified at ………………this ………….day of ………………..

Deponent


Annexure A

BRIEF SCOPE OF ARCHITECTURE/ CONSULTANCY SERVICES

Sr. No Consultancy Services Brief scope

1 Building services, landscaping &

interior designing of building projects

1.Survey/Layout- Contour, Geological, geo

technical survey.

2Preparation of preliminary and working drawings, Estimation, tender of building.

3.Structural design of building.

4.Proof checking of Structural drawing

5.Site visit while actual execution. 6.Approvals at all PWD levels.

7.MEP (Mechanical, Electrical and Plumbing)

services. 8.Acoustics designs.

9. HVAC services.

10. Working of Feasibility of BOT building

projects. 11. BIM (Building Information Model).

2 Geotechnical investigation

service

1. Core strength /Plate load Test.

2. Bore data evaluation. 3.Physical & Chemical tests (Field & in - house

test).

4.R.Q.D. test.

5.Safe Bearing capacity 6.Geological Analysis.

7. Submission of report. 3 Structural Audit of building 1. NDT test of building (UPV / rebound hammer

etc.) 2.Half cell potentiometer test for checking rusting of reinforcement. 3.Structural checks / earthquake checks/ shrinkage checks design & remedial measures. 4.Core test for strength of concrete. 5.X-ray machine for checking reinforcements. 6.Carbonation tests. 7.Chemical tests. 8.Leakage checking. 9.Assessing life of the structure. 10. Remedial measures for increasing life of the structure 11. Proof Checking. 12.Submission of Audit report along with observations and methodology of repairs.

4 Statutory Approvals 1.Environment Clearance 2.MPCB clearances

3.Forest clearance.

4.Mining Clearance. 5.Approvals from local bodies required for

construction.

6. CRZ Clearnce. 5 Water supply and sanitary/ sewage

treatment/ plumbing consultants.

1.Hydraulic Modelling/Water Gems Software or equivalent

2.Sewer Gems Software or equivalent

3.All relevant Software and Equipment

Annexure-B List of minimum essential equipment which the firm or their associates must possess for

eligibility :

Sr. no

Consultancy Services Equipment and Latest version Software's

1 Building services, landscaping & Interior designing of

building projects

1.Stadd-pro software 2.Auto-CAD (Civil-3D)-highway software

3.BIMsoftware

4.E-tab (Building const.)

5.Auto-CAD software 6.Printer/Plotter

7.Micro-station

8.Bentley (Stadd-pro) 9.Mx-road (Auto desk & Bentley test for

Architectural drawing)

2 Geotechnical investigation service 1.Core test equipments 2. Plate load test,

3. In house laboratory facility NABL

accredited having soil and rock testing facility 4. Rock core drilling machine

5. standard penetration test equipment (SPT)

3 Proof checking and Structural Design for building projects.

1.Micro Station software 2.Stadd-pro software

3.Auto-CADsoftware

4. SAP software

5.GIS sets 6.Submission of report.

4 Structural Audit of building 1.N.D.T. tests 2.Chemical tests

3.Load test

4.Corbonation tests 5.Core details

5 Water supply and sanitary/ sewage treatment/ plumbing consultants.

1.Hydraulic Modelling/Water Gems Software

2.Sewer Gems Software

3.All relevant Software and Equipment