Government Management

8/3/2019 Government Management

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WELCOME TO

GOVERNMENT

WELCOME TO GOVERNMENTMANAGEMENT

LINO DE LEON BANAAG

[email protected]


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NATION

A group of men resulting from common affinities, are

destined to be permanent occupying a determinateterritory within whose limit it maintains its own form ofsocial organization; possessing the same language,laws, religion, and civilization, the same politicalprinciples and traditions, the same general interest,attachments, and antipathies

People bound together by common attractions andrepulsions into a living organism possessed of acommon pulse, common intelligence and inspirationand destined apparently to have a common history

and a common fate.


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GOVERNMENT

Institution or aggregate of institutionsby which an independent society

makes or carries out those rules ofaction which are necessary to enablemen to live in a social state or which

are imposed upon the people formingthat society by those who possess thepower or authority of prescribing them


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The Government of the

Republic of the Philippines

Refers to the corporate governmental entity

through which the functions of government areexercised through out the Philippines, including

the various arms through which political authority

is made effective in the Philippines whetherpertaining to Central Government or to the

provincial or municipal branches or other form of

local government.


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FORMS OF GOVERNMENT

1. Monarchy Supreme authority is in the hand of asingle person.

2. Aristocracy Political power is exercised by a few

3. Democracy Political power is exercised by amajority of the people

4. Republic Derive all its power directly or

indirectly from a great body of people and is administeredby persons holding their offices at pleasure for a limited

period or during good behavior


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5. Civil Affairs of the state are administered

and directed by the citizens or their representative

6. Military Established and by a belligerent in

the territory of an enemy occupied him

7. Constitutional Fundamental rules or

maxims not only locate the sovereign power in

individuals or bodies designated or chosen in someprescribed manner but also defines the limits of its

exercise so as to protect individual rights and

shield them against assumption of arbitrary power.

FORM OF GOVERNMENT


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8. Despotic The powers of those who ruleare not limited by any constitutionalunderstanding or agreement with the people.

9. Presidential The state, the sovereign,makes the executive independent of thelegislature, both in tenure and prerogative.

10. Parliamentary or Responsible The stateconfers upon the legislature the completecontrol of the administration of law.

FORM OF GOVERNMENT


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11. Paternalistic

Function not merely torestrain wrongdoing and to protect private

rights but also to promote by various means the

social well being of the people

12. Individualistic Activities are limited

mainly to the simple police functions of

maintaining peace, social order, security ofsociety and the protection of private rights

FORM OF GOVERNMENT


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FORM OF GOVERNMENT

13. Bureaucratic - Composed ofadministrator especially trained for the public

service who enter the employ of government

after a regular course of study and

examination and who serve usually during

good behavior and retire on pension

14. Popular

Run by persons drawn atregular intervals from the rank of people, who

after a brief service return to private life


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FORM OF GOVERNMENT

15. Hereditary

The state confer the powersof government upon a person or upon anorganization/s composed of persons standing ina certain family relation to his or their

immediate predecessor.

16. Elective The state confers the power ofgovernment upon a person or upon an

organization/s chosen by the suffrage of otherperson enfranchised by the state.


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FORM OF GOVERNMENT

17. Consolidated

The state confides allgovernment powers to a single body

18. Coordinate The state distributes the

powers according to their nature between oramong separate departments or bodies

19. De Jure Has the general support of its

people and is founded on existingConstitutional law

20. De FactoNot founded on existing laws


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MANAGEMENT : ART AND SCIENCE

Some management authorities regardmanagement as an art because it involves the

proficiency in the practical application of knowledge

acquired through study experience and observation. It

also involves the application of skills and techniques toachieve desirable results.

On the other hand management scholars regard

management as a science since it is a body ofknowledge dealing with a body of facts or truths

systematically arranged and showing the operation and

acceptable standards and laws.


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The Human Behavior School analyzesmanagement from the standpoint of interpersonal

relations of men in the organization as the yinteract with one another and uses the fields ofpsychology and sociology for its techniques. Thisschool sees motivation as an important function ofmanagement to understand and get the best fromthe people by meeting their needs and respondingto their aspirations

SCHOOLS OF THOUGHT IN

MANAGEMENT:


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The Social System School views

management as a social system and considersthe organization as a social organism which issubject to pressures and conflicts coming fromsocial environment. Its doctrine includes the

concepts of cooperation, adaptation,segregation and differentiation

The System School an assembly of

concepts, principles, theories techniques,procedures and approaches operating within aninternal and external environment.


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The Empirical School critically examinemanagement through experience by using cases

and incidents in its study of management.Practitioners of this school formulate principles frommanagement experiences and use them as guidesfor their future actions.

The Socio-Technical Systems School management should not only be preoccupied with

the people and their behavior but should alsoconsider the technical working environment and thetechnology the workers use for operation


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The Situational School takes intoconsideration the operating variables andformulates principles which would effectively and

efficiently run the organization to achieve thedesired results.

The Managerial Roles School focuses onthe various activities that managers perform in the

organization.

The Operational School eclectic incharacter for it uses other fields of knowledge likemathematics, social science physical and biological

sciences.


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The Mathematical School system ofmathematical models and processes whichexpresses management problems into goals

and objectives and derives factorrelationships and combination that may likelyoptimize the stated goals and objectives ofthe organization.


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The Decision Theory School managers needsthorough understanding of the basic nature of

decision making process and the attendantrequirements that involve: e.g.

1. knowing how to review the situation properly;

2. understanding the types of decisions that will beinvolved;

3. determining the following conditions underwhich the decision will be made and

4. having fundamental grasp of the techniquesinvolved in making effective decisions


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ORGANIZATION

A collection of people working together toachieve a common purpose. It is a unique social

phenomenon that enables its members to perform

tasks far beyond the reach of individual

accomplishment.

All organization share a broad purpose

providing useful goods or services. Each shouldreturn value to society and satisfy customers

needs in order to justify its continued existence.


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ORGANIZATIONAL PERFORMANCE

For organization to perform well, resources mustbe well utilized and customers well served.

PERFORMANCE EFFECTIVENESS anoutput measure of task or goal accomplishment

PERFORMANCE EFFICIENCY a measure

of the resource costs associated with goal

accomplishment


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PRODUCTIVITY & DIMENSIONS OF

ORGANIZATIONAL PERFORMANCE

Effective but not efficient

o Goals Achieved

o Resources Wasted

Effective and Efficient

Goals Achieved

No wasted resources

High productivity

Neither effective nor efficient

Goals not achieved

Resources wasted

Efficient but not Effective

No wasted resources

Goals not achieved

GOAL

ATTAINMENT

HIGH

LOW

POOR GOOD


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Organization that fails tolisten to their customers and fail

to deliver quality goods and

services and services at

reasonable price will be left

struggling in a highlycompetitive environment


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INTERPOLINTERNATIONAL POLICE

EXECUTIVE

The Executive power shall be vested inthe President

In case of death, permanent disability,removal from the office or resignation ofthe President, the Vice President becomesthe President to serve the unexpired term.


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5. The territorial and political subdivision of the Republic

of the Philippines are the provinces, cities, municipalities andbarangays.

6. The separation of the church and the state shall be

inviolable.

7. The right of the people and their organizations toeffective and reasonable participation at all levels of social,

political and economic decision making shall not be abridged.

8. The powers expressly vested in any branch of theGovernment shall not be exercised by, nor delegated to anyother branch of Government, except to the extent authorized

by the Constitution.

Policy Guidelines


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The Departments of Government

1. General Government Sector:

a Department of Budget and Management

b. Department of Financec. Department of Foreign Affairs

d. National Economic Development

Authoritye. Office of the Press Secretary


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2. Agriculture, Agrarian Reform andEnvironment Sector:

a. Department of Agriculture

b. Department of Agrarian Reform

c. Department of Environment andNatural Resources



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3. Trade and Industry Sector

a. Department of Tourism

b. Department of Trade and Industry

4. Infrastructure and Energy Sector

a. Department of Public Works andHighways

b. Department of Transportation andCommunications

c. Department of Energy


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The Departments of Government5. Education, culture and ManpowerDevelopment Sector

a. Department of Education culture and Sports

b. Department of Labor and Employment

6. Health and Social Welfare Sector

a. Department of Health

b. Department of Social Welfare andDevelopment

7. Defense Sector

8. Science and Technology


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9. Public Order and Safetya. Department of Justice

10. Local Government SectorDepartment of Interior and Local

Government

11. Cultural Communities Sector


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LEGISLATIVE POWER

The legislative power shall

be vested in the Congress of thePhilippines, which shall consist ofa Senate and a House ofRepresentative, except to the

extent reserved to the people bythe Constitutional provision oninitiative and referendum


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JUDICIAL

The judicial power shall be

vested in one (1) Supreme Courtand in such lower courts as maybe established by law.


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Human Resource Management

Human Resource Management is theart and science of acquiring,motivating, maintaining and developing

people in their jobs in the light of theirpersonal, professional and technicalknowledge, potentialities, needs andvalues and in synchronization with the

achievement of individual, organizationand societys goal.


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STAFFING

Process of supplying the organization

with the needed people to achieve thepurposes for which it has been established

Makes the organizational structure alive

Done through the proper and effectiveway of recruitment, selection, placement,training and development.


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RECRUITMENT

Search for potential applicants for actual

and anticipated vacant position in theorganization.

Process of linking the sources of labor

and the organization.


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SELECTION STAGESSTAGES VOLUME OF

APPLICANTBASIS FOR

ELIMINATIONPARTY

RESPONSIBLE

1. PreliminaryScreening

2. PreliminaryInterview

3. Tests : IQ aptitudepersonality

4. B I

5. DiagnosticInterview/Assessment

5. P/M Examination

6. Final Interview

APPLICANTS

Successful

Applicants

1. Lack of AdequateWork Experience

2. Unfit outwardappearance behavior

3, Failure to meetstandard

4. Unfavorable info repast performance

5. Lack of desirablequalities

6. Physical Unfitness

7. Prospectivesuperiors personal

criteria

1. Staff

2. Interviewer

3. Psychometrician

4. Staff/pastemployer

5. Assessors

6. Physician

7. Hiring Boss


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PLACEMENT

The determination of the specific branchdepartment, division, section or unit where theindividual is to be assigned for work.

Looks after the assignment of personnel

What job to handle for how long?

What expected output or result

What documentation is needed


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TRAINING & DEVELOPMENT

Basically a process of effecting a particular setof behavior in an individual

Done through various teaching and learningapproaches, methodologies and techniques

Provides a systematic way of progressing and

preparing for future assignments


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CAREER PAY CONCEPT

The level of wages and salaries insome organizations is established bylaw and civil service regulations


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Position Classification

Specific mechanism for achieving thosevalues implicit in the merit system and equalpay for equal work

Grouping of positions in the bureaucracybased on duties and actual work performed

Formulation of a classification plan andallocation of position to designated classes


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Suitable Substitute that kind of articlewhich would serve substantially the same

purpose or produce the same results as thebrand type or make of articles originallydesired or requisitioned

Supplies includes everything except realproperty, needed in the transaction of publicbusiness or in the pursuit of any undertaking

project or activity


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Terms & Conditions other requirementsnot affecting technical specifications andrequirements of the required suppliesdesired such as bonding terms of deliveryand payment and related preferences.


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DISPOSAL

When property has become unserviceablefor any cause is no longer needed, it shall,upon application of the officer accountable

therefore be inspected and by the auditorand if found valueless or unusable, shall bedestroyed in the presence of the inspecting

officer


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RESPONSIBILITY

Person in actual possession of

government property or entrusted

with its custody and control shall beresponsible for its proper use andcare and shall exercise due

diligence in the utilization andsafekeeping thereof


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LIABILITY

1. Liable for money value in case of illegal,improper or unauthorized use or misapplicationthereof by himself or any other person

2. Shall not be relieved from liability byreason of his having acted under the directionof a superior officer

3. Head of security agency shall be heldliable in cases of loss damage or deteriorationarising from or attributable to negligence insecurity


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OFFICE SPACE PLANNING

The determination of location and a satisfactoryphysical environment, and the arrangement ofall physical components within the available floor

space to provide maximum effectiveness andthe coordination of these components into anefficient and attractive unity.


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OFFICE LOCATION FACTORS

The Adaptability of the Space

Is the space adaptable to the needs of the office? Is

there a room for expansion?

Top priority; should be of a size and shape that areadequate to permit suitable arrangements of officeequipment and needs of personnel. Avoid odd-shaped

areas; rectangular are best.


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The Building Facilities

Are the entranceways, elevators, stairways, wiring

arrangement, janitor closets, means of fire protection,

outlets, ducts, and other fixed facilities adequate?

Any device or feature incorporated into or attachedto a building in order to provide convenience and

efficiency.


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OFFICE LOCATION FACTORS The Proximity of the Building to Business Factors

Is the building near to customers; to transportation facilities; to

shopping centers, restaurants, and hotels; to mail facilities?

Closeness to customers and employees puts you inmainstream of activities in which you are interested . Transportation

facilities emphasizes convenient, dependable, low-cost means of

getting to and from the building. Convenience to retail store,

restaurants gives employees and customers a selection of handy

eating places for meals. Frequent pick ups from and deliveries to a

conveniently located post office can contribute materially to operate

efficiently.


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The Cost Involved

Is the rate reasonable and in keeping competitive

prices?

The cost per square foot varies with many factors,such as the size of the city and general businessconditions. Also includes are such services as air

conditioning, running water, wall maintenance, elevatorservice. Price is subject to negotiation with regard towhat is included.


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OFFICE LOCATION FACTORS The Natural Lightning and Ventilating Provided

Is the exposure on the N.E.S.W.? Does the building havelarge glass areas? Do the windows face the street or openlots? Are ceilings high?

North provides steady and soft type of daylight. Easternexposures are next in preference followed by southern andwestern exposures. Windows extending almost to the ceilingpermit a maximum amount of natural light to reach the inner

areas of the floor space. Artificial light also required. Officeshould be well ventilated by the use of either adequatewindows or of air conditioning


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The Characteristics of the Building

Does the building have a favorable appearance, a good name

and address that are easy to pronounce and remember, and

adequate floor load and ceiling height?

Live load of 75-100 lbs per square foot; floor-to-ceiling height

should be at least 8 ft, large areas 10-12 ft; Low ceilings create a

feeling of congestion, make office difficult to ventilate. Columnar

spacing must be considered, spacing of 20 ft is more acceptable,

less than 18 ft is unsatisfactory.


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Freedom from Dirt and Noise

Is the general area free from dirt and noise? Is the

building area itself clean and quiet?

Smoke and soot are extremely disturbing to officeworkers and should be avoided. Street noises arebothersome and interference with mental concentration.


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The Stability of the Tenants

Do the tenants of the building tend to stay put (are

moving and transferring the exception)?

Alterations and frequent moves by tenants areregarded as undesirable by solid, substantialenterprises. Real estate companies, law firms, and

financial houses are among the most stable type oftenants.

But seek ye first the Kingdom of


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But seek ye first the Kingdom of

God, and His righteousness; and

all these things shall be added untoyou

FROM A STRICTLY MATHEMATICAL

VIEWPOINT


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What Equals 100%? What does it

mean to give more than100% Everwonder about those people whosay they are giving more than

100% We have all been insituations where someone wantsyou to give over 100%. How aboutachieving 101% What equals 100%in life

H littl th ti l f l th t


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Heres a little mathematical formula that

might help you answer these.

Questions:

If:

A B C D E F G H I J K L M N O P Q R S T U V

W Y Z

Were represented as:

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 1920 21 22 23 24 25 26.


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AND l k h f th L f G d ill


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AND, look how far the Love of God willtake you

L

O

V

E

O

F

G

O

D

12 + 15 + 22 + 5 + 15 + 6 + 7 + 15 + 4 = 101%

Therefore, one can conclude with mathematicalcertainty that:

While Hard work and knowledge will get you

close and Attitude will get you there, it is the Loveof God that will put you over the top!


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THANK YOU AND GOOD DAY

MAY GODS LOVING HANDS LAY UPON YOU TODAY

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Government Management