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Government Integrated Financial Management Information System (GIFMIS). PAGBA Iloilo City April 4-5, 2013. Agenda. PFM Governance Structure GIFMIS Conceptual Design Current Status Next Steps Conceptual Design Contents Coverage and Features Scope Interfaces Blueprint - PowerPoint PPT Presentation
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Government Integrated Financial Management Information System (GIFMIS)
PAGBAIloilo City April 4-5, 2013
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Agenda
• PFM Governance Structure• GIFMIS Conceptual Design• Current Status• Next Steps• Conceptual Design Contents• Coverage and Features• Scope• Interfaces• Blueprint• Key Decision Points• Phasing• Timelines• GIFMIS Project Unit
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PFM Governance StructurePRINCIPALS
(COA Chair, DBM and DOF Secretary)
PFM COMMITTEE
PROGRAM MANAGEMENT OFFICE
PROCUREMENT UNIT/Inter-agency BAC
PIU GIFMIS
DEVT PROJECT
PIU BUDGET
REPORTING & PERFORMANCE
STANDARDS PROJECT
PIU IMPROVEMENT OF TREASURY
CASH MANAGEMENT
PROJECT
PIU LIABILITY
MANAGEMENT PROJECT
PIU CAPACITY BUILDING PROJECT
TRACK 2 TRACK 1
PIU ACCOUNTING
AND AUDITING REFORMS PROJECT
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GIFMIS Conceptual Design
• Conceptual Design– Blueprint for the system
• Business processes to be supported (scope)• Public sector units to be covered (coverage)• Nature and extent of the support (functionality)
– Roadmap for implementation
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Current Status
• GIFMIS Conceptual Design– PricewaterhouseCoopers (PwC) started on
July 03, 2012– Draft Report on GIFMIS Conceptual Design
submitted to GoP on December 05, 2012– Review Report and Comments submitted to
PwC on February 06, 2013– PwC expected to submit Final Report on
GIFMIS Conceptual Design on March 2013
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Next Steps
• Next Steps– March 29, 2013 – Detailed functional design,
data digitization and migration requirements– April 30, 2013 – Detailed technical design,
systems quality assurance approach and requirements
– May 31, 2013 – Draft Bidding Documents for acquisition of goods and services
– June 30, 2013 – Final Bidding Documents for acquisition of goods and services
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Conceptual Design Contents
• PwC Draft Report on Conceptual Design– Introduction– Current Environment– PFM Processes and Systems Assessment and Improvement Opportunities
• Per Function/Process– Overview of Current Environment– Key Observations– Recommended Changes (with GIFMIS support)– Benefits of Proposed Changes
– Overview of GIFMIS Scope and Functionality• Scope, coverage and functionality
– Functional Requirements for GIFMIS• Per Function/Process
– Change Management Needs• Training • Communication
– Implementation Approach and Planning• Phasing• Timelines• Key Decision Points and Recommendations
– Changes to the Regulatory Framework
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Coverage and Features
• Coverage– National Government Agencies
• Features– Support for the Treasury Single Account
(TSA)– Support for the Unified Account Code
Structure (UACS)
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GIFMIS
Budget Preparation
Budget Execution
Expenditure
Cash Management
DB
DBM
COA
DOF/BTr
Spending Agencies
AuditTrailDW Business
Rules
Integration
Budget Management
Revenue
Business Intelligen
ce
Report Generato
r
Fiscal Reporting
Transparency Portal
Accounting Engine
Gov’tPortal
Access Control
Common Objects(Org Chart, Creditors, Banks, etc.)
UACS\BC CoA TSA
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Scope
• Scope of GIFMIS– Fiscal Simulation (i.e. Macro-economic Forecasting)– Budget Preparation – Budget Management– Commitments Management– Payments Management– Receipts Management– Cash Management– Accounting and Fiscal Reporting– GIFMIS Portal– Data Warehousing, Business Intelligence, Analysis and
Reporting Tools
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Interfaces
• Interfaces with other PFM Systems/Functions– Asset Management– Debt Management (DMFAS)– Human Resource Management (GMIS/GHRIS)– National Payroll System (NPS)– Tax and Revenue Management (e-TIS, Customs System)– Auditing Management (IRRBAS)– Public Procurement Management (PhilGEPS)– Banking Systems (Systems at the Central Bank, GSB and
Commercial Banks, etc.)– Government Executive Information System (GEIS)– Securities Management (BTr)
Fiscal Simulation
Budget Preparation
Budget Management Budget Execution
Commitment Management
Payments Management
Receipts Management
Cash Management
Accounting & Fiscal Reporting
GIFMIS
DataWarehousing
Business Intelligence
Portal
User
Fiscal Simulation
Budget Preparation
Budget Management Budget Execution
Commitment Management
Payments Management
Receipts Management
Cash Management
Accounting & Fiscal Reporting
Asset Management
Procurement(PhilGEPS)
Debt Mgmt(DMFAS)
Human Resources Management
Payroll(NPS)
Plantilla(GMIS)
Revenue Management
Customs (BOC)
Internal Revenue (BIR)
Auditing Mgmt (IRRBAS)
Securities Management
GIFMIS
DataWarehousing
Business Intelligence
Government EIS(GEIS)
Central Bank &
Government Servicing
Banks(TSA)
Commercial Banks
CreditorVendor/Supplier
Public Employee
Portal
Fiscal Simulation
Budget Preparation
Budget Management Budget Execution
Commitment Management
Payments Management
Receipts Management
Cash Management
Accounting & Fiscal Reporting
GIFMIS
DataWarehousing
Business Intelligence
Portal
Fiscal Simulation
Budget Preparation
Budget Management Budget Execution
Commitment Management
Payments Management
Receipts Management
Cash Management
Accounting & Fiscal Reporting
Asset Management
Procurement(PhilGEPS)
Debt Mgmt(DMFAS)
Human Resources Management
Payroll(NPS)
Plantilla(GMIS)
Revenue Management
Customs (BOC)
Internal Revenue (BIR)
Securities Management
GIFMIS
DataWarehousing
Business Intelligence
Government EIS(GEIS)
Central Bank &
Government Servicing
Banks(TSA)
Commercial Banks
CreditorVendor/Supplier
Public Employee
Portal
User
Auditing Mgmt (IRRBAS)
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Key Decision Points
• Processing model– Centralized processing of transactions, with
centralized release of cash and decentralized payment approval by all agencies
• Deployment model– Centralized deployment of the system
• Hosting– iGov Initiative – National Government Data
Centre, Disaster & Recovery and VPN
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Key Decision Points
• Application Development Approach– Best market offer: COTS or LDSW or hybrid– Appraised on scope, quality, time and cost
• Procurement Approach– First procurement package: all products,
services and infrastructure for GIFMIS – ICB – 1 Step
– Second procurement package: infrastructure for end users – NCB
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Phasing
• Phasing– Single phase for GIFMIS functions/modules– Pilot
• Oversight Agencies– DBM– COA– DOF– BTr
• Revenue Agencies– BIR– BOC
• Spending Agencies– DepEd
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Timelines
• Indicative timelinesJune 2013 Finalize bidding documents
July 2013 Bidding and selection (procurement) process
February 2014 Sign contract with Systems Integrator
August 2014 Finalize business process review and requirements
April 2015 System development, configuration and customization
June 2015 User acceptance testing
September 2015 User training
October 2015 Phase I go-live for Pilot Agencies
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GIFMIS Project Unit
• GIFMIS Project Unit (a.k.a. Blue Team)– Hiring process already started for the
Functional Team– Procurement of the Change Management
Team under way
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GIFMIS Project Unit
Change Management
LeadFunctional Lead
Quality Management
LeadTechnical Lead Central Contact
Center Lead
Project Manager
Support StaffProject Coordinators
Technical TeamChange
Management Team
CCC Team QM TeamFunctional
Team
NPS/GHRIS AND GIFMIS
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THANK YOU!