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, d'r,,', *Llfq#rir ill'{lr;g.hoE 4oqit#Sg*Fryl$S*S*;t#f$**t,ruJft tilrJ
gorlrums
Prefd.ce
CHAHiItrR,I
I. Recelp'b, RegX-stratj.onaud Dtsbribution afDak
II. Xiertslng and markingof Dsk in Sec'bion
FSGI lTs -
,1
B * 1 4
III ' Amangemeat and. uain*tonance of f i ies
IV. flhecks on Delaye
V" Inspectlans
Sorns
Appendlces
Atr,T J
;1f1
17
29
tb
,9
4O * 6lf
6 5 - 8 5
PSff$S"s*fhe present l'Ianwil is an attenpt uaCe by tliE offtclal
Comrtttne eonstJ.trtted for thd purpess 'bo lay ei:owrr the bfrru"Procedure ulth regard l,a ilr* fol..Loti$.ng i" - '{t?
( I ) : Reeoip-hs, Reg: t .s ,Lr ; i t i ln , j : D is t . r ibr " r t , lonof Dak
j , . 1 "
, . . . . . , , . .
. : : :
, r { a
t lv) Cheeks on ueleJrs
-.-,-., -- --l_--[Y-L .i$rltt11"1 _
T+
1 .the logtstrat*re. gecretar{at vllL stud3r carefulLy and
, : I
faElLl8rlse thensilves wlth the Manual and foi"low scrupuiousiy:.tbg',i pr,ocedupe latd dorrn thereLn.
' F a',r goanbnts and suggestlons to nake thl$ I"tanusl xr6re irs*f.,,I' ' l ' l
af8 aS.rayg wglcone.' :
' ,
. , I
BangBlorg, rr r: .=.$_o Hr FJNGittr G(F,fS.tl,, Date *4th frrlyslgg? s6cret8*yr
- ? t s
PART *]#gl*
OIiAPTER - I#c@
0,enel,I$if-pnl A sJ"ngIe defJ-nlt'e subJec'ts easi'1yi i
tdentLfted hY in'Sex Letiersi
F,e,l!pn*" A nrrmber of' cese worke;'s e,ttendtng as far
is i lo;isfbl-e, fo vork of a sin j. iar naiure and
aupdrvteed bY k Secti*n C{' f lcer;
rctiog-!flflc-gff.E Th+ tern r5';lt ic'r Cff lcert ' lrteludgg
Asslsimnt Edj.t*:r i : f Debates, Asslst*nt Eltete 0ff i 'ser,
Deputy Marshai and aily other Off lcer of equlvalent,1rq,f&r;
sEgF€,"SFSdSssfft Ehe Lernr rlr.:nier secreiry'
lnctudes }Hltor of Debates, Estace Offlcer, MarehaS"
anO *ny other Off,leer of equlvatept 1ar''k'
ilre used. I r the Man':al in the sen$s'
r i
al gg*ggh,* S dlsttndt, r*rit of ihe offlce havt$g one
. ' I
u; qg.*. FIecLe An sfftcial uho ls entrusted vllth,the
work of one sr n'lrs canPiiations i 1
c )
. , . ,
h]
'cerris
go 'ithf,, i igi ,, :j ';:j ;.,:.,i1 ;.1,',l l i j:t i;ie,lt:i.r.;ir *f. ,;i:* I,€glsla.,;i-r.r.q
Sn*fg{;gf;tr"&1, irr:: -i lL ,:,),i-j.;:,,ri: i Llt l-: ,:i:" i.*iti;;;oi i:r,i ig ff,A"r;: the p*gt,
f1f {' '! ,', ;r i ',^:". :- -". . , ) . , . . . . , - 1 . . 7 i ? 1 , , , : ' , - i _ 1 . 1 _ : : L l : , : . '
Lg tire l-e*si.pr ',-: .:clrlr-1nl;ri.:i 1;,li r,- L!'i : .i-i, r' 0ti1:tiJ.rir+ fiiJrl)'esstd i,i 'bi:.e
'S pre*"i.d-i .rrg Sf i l i i , , "; . . : , i ,r fr i- t j . . i - i , : :rt l i , l ' L.., t : , ,r. j- i , , .1-:. : tu:r,*:*I 'tl' . t
\j l ! r t " ' I
,6F&.i -i.: i.i-i l)i*i '- i.i i i,: 'trjy*;C i{, :l1i::4, -i '. i: ', i.*+::'S cri. I-*g!,*letnf*
freB: oIts jr" jn j* l l J. : . i ; : ; t ; i )J- ' ; ; , ; ,1] ' j r , L j . i , ] j i , i t r - i*n* :r .ns I*rsrf ,s f fe*t icn*
tr] li*:rl,'rr;rotriit,+i,.** i:rj_- *1,:.t;r 115,j *.dli::es$*.d .bCI tht:I'r'e;si';i:Ln€ 0:fi':L**rs /fretrt::ri;; pre stlii.ng ij;-f.:.,:a-+r,g /any ather O.rf lcrer;s.}f ih+ I*gir, '-*1:i i, . i ;Snc rtr ';,s.riEit rr, i l ,L be .r.. r*irr<,.r j j . i :, ihri fteceJ.pte-"i: - l-ssri ' l $aetj-r,.r: :1x,i:.ts4s**.i i o;r l; i l i :he l lersonar- gletabL,:lsh.m,;*tt,. i , i , ; ir:"*si.,JJ r,,r, ; i i :";;,?;;,r,)rp,:rty p::.rslding Off Lcers/er:ncernedj r?i ' lh'*f i o;f tF;": fui6i*i.*ai:rre #+c*etarra.i;! &s the cR$e aay hs
:,:'
- ) : :
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,jl' r,;* I i,ij':l l.t {l il l. j; i.i :,, l-,i;U.l-e1
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,t:::r; :: :i,'j :i. : rli iri' -r' :;.* * j.' i.j.j flie i: r c *{,: "i ;,r g tr,1
t i ; i . : ,r ' ; r-r. : :-1,. ' i1t"vj, : . .r : [ i , r . :r i . l : i i , . ,
I j . t t ,- ", j : r . : ] , - ,{ l i
{ i . , i : , i ra . ' ' , , j r ; l ' i i i j t ; '+ j , . : : : i : . , i : r j , : i l ,1 . i ; : - r ; l ,
i , : r , , , l : l l : : : - ' l . r , i i , r i i 1 . . , i , : ' , ' ; r . r i . , . - r . ; ' ; : * r . r , . i , :
I;;l-:'-llli;,, !i;;.1,,.j:1 .,1- i.i. ;'",:ilf -
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i ! { - - i . i } r - : ' , - i! - ' t s t ! - ' - i - ;
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:.c::rfi iri.eclg*ri
::r i*.;5 n_g-
. ' r ' ; : i ; * i J . i i g 0 f i ' i e c := i ' ' ; epB ty
i, - i : i :r , t l i ; ;1!-r.er cif l .cers *hnuLd
' , J ' - ' J r i : i * f I i e s o : ' : 3 . p e r s
r '_ . i - . : : i i : . : ; . : - i :C . l : ' : ? lS Jf
, ' , ._ . .rr"tr ti:i. tjli :.;hC -*.1 i' illl.
I i i . : ; : ; r *C j . r , i i F - l i l ' r : , i , i . r r ; - : - . : t i : t j . " t l t t l re aa tg c i '
p i .?: : i€t i . i l i i , : . r . : , f ' ; ,he i , i i :c i : j r r , , i { } . :11' l t r j ' i i :* i : i r1.gg *I .Lhg
*1a;r l p i . Sl : r i " ' : i lc ; ' - i ic ?*r j . f y i &s far as , - . i 'aet l .ca! l -e,
:*;1'; i l lE-l;* 3 :'.O:e Cl. f ne \1::i.4ei*Lprti
I l-f ani'
f cu . l ' r ' j r i i ss i r ,g ,
t
3 3C l ted eu ' i
g r-l,i:1,:i-',L:: L€
qu*'g1g.rFl.rlse
l- lst cf
i * -
fo hel"B
r i i
, ,, . ,.a.i /. ri rL'', , . '".-rif[bltt.riftg-+Uq"..t.l I r i , i i 1 l . ' i , " , r
E s
sub jec t r dea lb ' r r l th in each sec t ion w j . l " - i . , be s l lpp l i€d to the
F.ecelpt Clerk and kepi ; up-tc*date. l ie , -6.761i l eonsuLt ihe
Uiicler Seeretaly incirarge of t i,e Sectlcnr l,, ihei: i.n dlfftculty
or ln doubt, a l raut l ;he progret ' a l ioeaf j :on r : l ' a. r ,e*otpt ,
r-i tt l lei-egrans a-nC ot,her: reeeiptd Lle.:; 'ked qf$nedlater anrl
rPrior i t ; , ' t ni l l de separated from other dak ancl dcalt wlth
i l rst and dLstr lbuted bo ihe conr:erneC Off lcers/Off lc lals
lnmediately after thelr recelpt"
(a) Envelopes. t -those rnarlled I Seeret I
t h e R & I $ e c i t . o n a n r l:
ihe Seefetaryo
{b} TeLegrans addresspd
deslgnatlon w111 be reeeiver, in
of the $ecretary.
addregsed 'bo Nire Secaetary by nane anrl
and 'Corr"f ldentiai t i.ri"lt be received Ln
seni io ihe Persona'l Establlslrrnent of
7 .
B .
to the Seeratary by nane or
the Der$onal- Establlshment
(c) Snvelopes, Regls terec l Posts , i rsureC Ar t ic les et* ,
addressed to the secsetery by deslgnaLtan wlLl ba cpened and
s6nb to the coneerned Offlcers/$ecttons by tha R & r secttonn
lhe recelpts w11,1 thereafter Se numbered wlth ihe
a -
* " , ald-of,-ptrt'ornat*e+u*rbertng rnachlne, or lf there ts nc such machlne,
nachlne r by hand, There wlLL be one contlnuotrs xunnlng
s€r181 ntJsrber for bhe legfslature secretall*tr fls & who1e1
for eseh c"Lender Far and the reeelpts'reLatlng to each
sectlon for reglstratton on a day ut l l be glven conttnuous
numbersr &s fan as posslbl.e. Papers of an ephemeral nature
$uch as , pos t
if Fye s j,,.: -i rtt
or Governnent
nirrni.-rered.r
6 -
cop l -es o f ie lephon lc r I€ssageE,
,f. i '-- ' i-;*is/csxrfl l f i ;ees anil pi ' ini:ed rcpies of frici j.css
0rders clreul"ateri ,.atr;ong iiec.br*cs a.rc not tre
?" Tira secrrt and conr' lcenti .ar c(: ]r /*), ,$ r. . icclvec in R & i$ection rrril i rr* ,i,u*.lri,,,u *uol:e;,ed *nii i.rsr$nltbed i,o the0.ff icers/Seci ions concerned wj. ih the _i.*ar: .1 or- la1, ai .ber nclt lng $r& Del j-vefy Borlk ln Forn Nool" Ti:c i i ,? tr $e*bioh wi l i nachtne
ndnber a"li the ci,dinary r*celpts ::esetl.r;c1 by it af ie:, $ortin.gthei l out sect lon*uise and wi" l l entey ircn i i : ghe sect lon*uisedellver'lr b+ol*:s nrai.' i,ai.;ied b3; thenl r-n Fcrin ]fo"p, the;i & rsect ion wl rL f i l l up co lumns 1n3 and 4 c f ih ts reg ls ter , thefornis of irhlci: :rould be printed rn rjupi.icate, rrith the prJ.nted(ontglnal) page ber.ng pe.r, fo::ated Bnd the oupJ.Lcate forrn b61owl.t cont* lnln$ only eblumns 1to 4, The F, & f sect i .on r,r l l l use*arbon paper i 'rhtle r' i lr-ing in bhe eoLurnns nentloned above,
i i l i u . r r v + v r f e q q
the r,'"{ttr,g belng in lnk ball-pen. The rec,sipts arong .*rith
the Regtster wi.ri then be sent io ttre seetlon coRcerned. fheDlarfst ln eaeh $ectlon wil"l receive i:he dek, cheek then uiil:the entrles tn the Regtster, remove the p::inted perforated
Fage wrltten ln 1 lnlc ancl ufen acqutttanee for the receiptsJn the.carbon copy' Even l f there are recelpts whtch are
Iw r c r g 1 y m a f , k e d t h e y s h o u ] . d b e r e e e 1 v e t i e n d s e n t t o t h e
eoncerned sectLons. lhe Regtster ultt then be returned tc then &' r geetlon for enterlng further recer.pts neant for the$ect{on.
F1les./U.0. Noles passed froio one $ectlon/Departirnentanother anci noies or letters fron presidl*g 0ff icers wlr- lbe routed through the R & r $eetl0r', but vrll l be sent
, Ii .cl;t ' Frbgramnes
1 n
to
.TJ,l., U
t i l { t l l ' y ' r f r r { , r ,
u s i
Ln
dlrect to the Seetrc;n. / I lepartment concerned, In certair : ca.-ces
vhere the'vl markln;,;$ €1Ie l lcr-. 'rsrrect jr i.rn R il r secil-on wil,]-
e i th*r lndlcate t l te c:s1'1*g- i ; ssrc. ; icn , ; - r lece j -ve Lhern and ssnd
bhen to tire concerle ,l sect-i_r:). ir,
11 . The R d r $eci ion r , r . , 1 l r f is i ; : ' : ib i i t r : rncorni .ng f ie*elp 'Ls
to tha Sect lon,s at : :egu.1;rr . : ' : r ; r - ; r , t i i Is , i ; : , . rJ- , -€ or, i ;hr lce dur ln i j the
daf r gay at l " j . -00 E.nis, ?*Bc p. lho and 4*00 porr ln Tele,qrans enr j
other recelpts niar l red t rmhrer l iabet or rpr ior i tyr .u i l l , hrr , re. ;ey,
be sent io seetions as anri r,rhen reeeiveclr
i2. fhe functj-ons
0fftcer Incharge of R &
Appendlx-I,
and responslbt l- i ' t les of - the Secttcn
f $ectlon hre enurnerated vfuie
.i i ,ii i',ri.i. +
, , 1 " , t i r r j r
i : r , - . , .
r - i " .
i l '
.i,: i?ra
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r {'. !,, i .". r t r . . f
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: - , 1 ' . i; . i . . . -
' I ,
, , , l , l . t . . i 1? r t j
i jf S'i:i: i:it.-r L; ;' i1.1 t:{,*(:ii; Li;
li i; l:r:r j. r; i;,l l net.ii 6d j;r; i-ri:lh*l
il l:,;i i i+paIe t;i?i.1 Rnd ssli l :
t iot i" i t i , hhc mcl,ei i irrnt i tr Ll: , :
'l'ti i:)t.,1
si '5 r laJ.
; i . , i t : . i ; i . l r " i - i -Dl ; i j S, , ' , , . : , t : ' ; ; r : , r5 . ; ,1
t : . . , . : , , . r - . : . i . , , ; . ? , i l , i i . i . : , i ' l , , l , r : l - 1 , . ; , i r , l l " y i -
i ' r l : I i i r l : i ' 1 i ( r , : , : , i ! ' i ; i i i ' JJ - . i - i - i i t , : , i i , i ;e d : i . * - l ; : ' : i j ;U1, * ,_ , , . r . , r - - l f ; ] i . i : ' i ; i
i : . r ;s . i : l i .?" i j 1 . - " ; . t - , l r l i : j - r : , i L : : i t . , i .1* ' i ; t i . l , i : * r . i ' i - . 11* ' i - , . - i "y i i t . : i i hh i : i . i r_ :h: rc iv i r - : r jAE^
i r i i : l , ,1 l " i : . c i i i i . ; , 11rr ido, lu ' , i i i , , . i : ' t r . i1 ' ! : r t r . ' l '1 , - i , j i ' . i ] - r -5 i i i ' * i t , i l r : l i . , , :d r - . i1g i : i ,e , i t - i .pbS t
( . , . : - r ] , . i ' : j . . l j , i ! . ] ' i , i ' i : l ' i e ' i . . i ' l i : . j | l ' - i ] J | | , . ; : , s { , ; j : i h i . t ; l i . i . - ; i . 1 i ] - , i ; e | ' ] e . t ; i . c =
i l . i . lp l l : ) .F: i ' i .1 i j i , . , , i i " i i i , i t i : .n l - ' i , i ; i . i * ' i r . !
; i : r - ' i - ; . L :1t ; i ' r , i r . : : j : iC Sl l . tg f S t i := - :g\ , ,1
", ;. i l i" l ir, ;;:,?.**ti j f; 1:'fZe
i ' : t { :e 1. , , i : : , ; ' i " i l . be e i . r ter , *di l
i\ !.i i- ,.. { /:{ .,, ,- .. r . :u - r ! , , # i - 1 " 1 ! : : , i { . , . ' . i
.i.t]r e
,t t i .j-_ i," LJ-r, I.
I ' - _ i ' P " :
s , i l - * i f i l i r l ' ; i t r . l - i l . ' , ; l : i f : . , r : ;
.:tCiiilrJ j,.'.j.e,'j,: i' :i,: 11 {-; g if, .i'
l._ I1.J
' , , r t l
flr'tiriE; .{:r:tClfr -1_3;€(i f'fr-.iji ;l.nli Oi'f igrd
l ; i , i - c ; t ee t l . ; n : s r - r r r i ' t t r t r r l a r ' 1 / r
f 3'i;in
a f ' a ^ - i . - .CJ I iJ j' C {lF-l-': Ii
fixirac ts , c: t]c , ,
i l i i. i. i:4' rt- jrj n'j€.f $
r c riii:e ri '[ I :;
. - .i: ,r: ..:.i rlT '.i i]
i t i: if I'r.l ::i
1,r J fi.lJ.
{; T' ,i,. i:l;r ri e c t i- + i-j ci :i'
,!- l :il t:;-'4:;iil r'+ ''i .r,
f f i ' : i - i :0 i 's . " i j :
' . .}. i r j l i . i ' i"Aa. i; i :, s.f j*tf t i t t j T..I:T;Aj.ng# f 'f,: irt j ' i ieS
r,i ' i : l t i i ' ; ' i : l,l i. ..i i: il i.j ,ri li.i l.;il r'- t i;'f i* iaI l4e lrot'anri a, C i.rl i; Li.l-.s.r.s,
. l ! . ' ' , . . : i . " " i j : ,1 t . : i r ; " , r , , j . ; , i - , : , i l - , . ) - i f ' . : f . ; j , : .
. l l : i i - l ; { . i , , i ; l i j
l': I "{'t:.*g ;:. .,,.1,:: .,:;:: -1-,*Ce j-VeA :i ' :r,, ' : l1i SihSl. gr;Ctl Ofii: f 'Ci-
,4 j'
*.f) A Fi.].e refer.red
upofflelai"Iy Ahould be
tt ls neae{ved back.
to another departnent
dlarLsed ebch tinE when
Wru.}THLq!.. -.1?, [he fo]"Lowfng typee af re$eipts should not be
dierl6ed -
L) Oeeual leave appl icat f ,ons;
f f) Ooples nf rai-e*ei laneous CIlrbulareo Offtce
Meuorandao ext raat , 6 tc" , c i reu le t ied for ganora l
Lnforaetlonn orde::s o.f g'er:ereL app]" leatton, teiephonei : '
t letgf not$.qee of LroT-$-da,ys, *su: ' progtamnes ete*p
if t) .S. Serct i-o::r tn Gwri f l ies and uotee when
recetve,S baerk freri *ti:su' nrscti"ons o whtah thoge
fi . loe end n*tes hati , p:rcr iuus},g been referred to
fo:r gonmentg et ' ; . , and
fv) erry cthe:- types of receJ.pbs which are b1 :
s epeetf lc ord*r i ,seued bh*utd uot be dJ.erLeed *
DEFUTY
18) [be DEprity $ecr*tss.lr lefr,Ir lu hls;di.ecret{on,
sUbslt to higher Off,luers s$y rs6s{pts whLch he
tblnks ehoul.d be brought t* thel"r uotlee ,and/of sn
whloh hp wbirl,d L{ke to u**L their Lnetrusttdne s'L
tbEt Etage. He wlLl personslly deal. wlth snd taka
aotlon os se uany' of, rhe receipte eubnltted to !.irils dek ae may be dealt wlth wlthout the seeLetance of
tbe Of.flce. :
ose soct ton te
Pf t "T Faa h i nn hr r { r
ffimn , mgfrosA! !ft29$,E F frl€E fl$ -gN-qqF.rcl4&atrmEE$CSS-
19t Moveuent of
euotber need not
fJ.les and
be nouterl
I
papere frots
tlrrrar::rh ihr*
n:' l - *
$Ay t 'q s6rib oirect ' t io i ;he Off ioers/Se€.t ions coucernedr
A1I" un*ott ' lelei tseforences, el ther in f l le or
sdparately wltL be 'markec'
by nlu; or dec.-gnai; ion
to sn off ice- and receivc;ci by that Off lcer/Seci j lnu
dl rect , Tde U0 t i les lU0 I ' lo 'aee etc .p
markod by nane or by ,5lc,siguntinn shculd bo accopted
end eoknowl-edgeh by i ;ht pcrsonal. estahl ishucni; of
the Offtcer concernei lo A f i le whi.ch, Ls Eeforrecr
un*cff ioldf i .y to anoi; i ie.r cect i ion/cie, r . ' tment wi l l o.n
1ts re turR, i :y subrn i t l 'uu in c isk to t t , , Sranch Ot f isog,
who wtl- I srdfnari ' ty deaL -; , ' i l ,h i . t himealf"
Issg3sw JqB*iJ$g*p.q*$sgrp ry20* t lhe Branch Of f icer , ips . l t l te Lhder Seere i jary
i .ncharge of the Branci:ro Deputy Secretary or any othor
hlgher Offtcer to vrhum rccelpts are subnit toi j in
dak shouid g ive oJ: :ecI r j r ]$ , whelc-even mecssg€rJ is ag
to the l lne of , :ct ior: u; l j i .c. . l t+ woult l l ik* the off ice
to take" . rn lnpontaui ; ( lgres wl iere he wi i i be e>pected
to deal vu i th a rece ip 'b L : i r ree, i . , *n , i te sh*u ld ask for
thE f l le to l re put ,up t -o i r j . in wi th reLevent p6 l re1,s . ,
wl thout any not ing l Rece: .pus cr r which po spec ie i j .ngt*
rust lone sre necsgssy r,r i l l be nereLy ini t ielLed by Lrtn
ln token of his having 6$en thremn :
t f) *he Sectlan Off icer qr iU" see whetber any of
the reee{pte are of s di f f i "cult neture or preseut any
epecial featuros which reclulre h5-s pereonar. a'i.;terltJ.on,
He wtLL iJeel ,"r' ith such recelpts hlnseif or glv6 epecJ.al
lnetruct lons to bhe doating aeslstant aE neces""oi,- '
PRT0BITY IIg rry MouqrmJ-Tq oF pAE' , : '
2:1. all 0f f lcere must accovd highest priorlty io th'e
-17*t
sf drkl Fersonal Aebist:nts and $benogrephers shoul, .d
treat 'bhe ::eceipts rnovir:g up snd doqm ss ?rmmediettr .*"
E';*; . ; , ' ; , . , . '1 .1., . i , { l i f l r ,el- , shculd keep a c.qrefuL watch 0?l
any hsi"d*t,l]1, i:: 'hhe n;-'ler.,:.::t of ::*,-ro:L.ptn, Ti:e Diarl-st
ur.il"1 bring trr ]-id :.:nt;icr: rir)) ;,:.ite-.j:sr uhici: are usi, . r , ; , j : , , ,
.
f r -rceLt lq ' j i ;acir : f r :* ;n , . i l : , ' i i : rc. , , . l i i : . . i , ! . i : . - . lJ. i i : . r l ,ufSr
22e !.it"' ,ir.:r:'{;,.tti: {.i:i:-il ji:11.1. -l:ti ij- keq:;: nnte in hlg
petconnl" iil;l;,,,: i,;-r;,:i. -;:; :.ir:;.:1; J,t,:L:r,..,i of :inportant" receS.pte
::SqUJ.f i i : i4 ir1. '{ :r: i tr-,- ' - , , .1.,- i .1,:tF i-,3', : :- i ; xlr i-eh i* f ,equif,gd tO
be r]oui-; i-e'h': i i l i ;r ; , . ; ; , t ,c. i . f :". . , : . i d:r+.e 1,,t i th e VleW tg
keep i i l l l ' l r ' , i : ' ' , r f : : r i t i : ' i , = r , ru .= u f ; : c ,o ; j - ono
"WI$S':lilisi:LL$;lLj, fiqil{i. pg.Ji#__Sgg,Ip$ JIS$2r" j") Fi ln cr: i .qi ' . ral fsl ,m i . Io,p rec?ivsd fron i ;he R & f$ect isn ruf l i - hs ucec hy ' ;he sect ion f is sect ion Dia.r;roaddl i ; thal" $h.eeur; beirrg r. lsed for entering c$mmunicat lons
recetvec fu: i ;h+ $ecuion i i . : -ento The diarisi ; wt l l { i l . l ,Iln a: iuncn 2n 5r g sini - l in i ;b.e cese of alL Conmunj.os*tLnne receivef . frcm F, gr f sentten ead al, i . solurons
exceBtlng **l"riu,:r ni, i: ' i the caee cf €?il&unlcatlgn ,/ :
reee' lveri dir*, :rh b;. th* l ;e*; lsn" Ae end when
connu*l-ua;ton i . ,q *tnaity oinpcsec of under ct iary
nueber, ;a: ci f , : f . i - i j :c lc$:. ;* r ,- i i -} .1 be ehown by theDie:l,st- j- l f , ,1?.,;r l i r-; :) r, ! . i i"rc F,q,ct lon Dj.a::y.
tL) th,a T.,i;i lse shee;s ef rb* $estiorl iJisryreceive,J :ir*;_r r,i:a: 3i lrr f Sestior. alougwiih theedd t t i o r :a l e ; i ee ; i l u l ;C fo : :
1 4
dlarlslng conununleatlor:s received dlrest by the
Seetlon and duly compleucd by the Dlarist wtl l ' be
put togethler, ln the p"op*l' forn and bound toEother
ln thd f orm of a register once a month to serve
ss'a permanent Sebt lon Diary Rdglster .
l t t) [he Diarlst id responslble fon the prop€r
naLntonance of the Section Dlary Reglstero Tl.reI
sectlon 0ff lcer wL1t chr:ck the $ectlon Oi.er'y €very
reek to ve::tfy that el l roceipts have beon duly
raglsteted snd di.efir ibutcd and that the colurnns
of t{e Sectlcn Di.ery .tr:oul, l be slgned by thet .
Eeotion Officer i.n finkon o.t' havlng eheated i-t.
AEEASgW.tT.J..fl""l{,r,I|IiEr ;rl.i! r i -j: i,j"|,!jii
24. (f ) Ar,r.engeuer:t ai: IlHp€rH r* e {11.e * , all
oument pape?..s oil a cr,rss i,:i i: i ie seotLons crf lregietdture
Secnetarieb: shei.f- b* fi l: jrang*d in eytent , f i j-es,
:Every f l le wl l t canr; i i :1; *C i ;r tro parts. vlz*
,(u.) , tNgteetand (b) tcoruesponriet:sp,t r :LecrrJ ln s r: :Lhgl-e ;ackot,
Thd r l lo teet por t lon vr i l l t rs rag i ;ed bn t ,o t l ie . le f t
hand etde of the jacket ar ir i f ihn t f iorrempcnder:cer
port{on to the rJ"ghb hand 'sl-de of t}re jeeket.
Both tNotest andacoruespondencet wl l l be f t led f ronr
botton upwands, ohronologicalLy so that On opening
the f1Le, the lateet note and commun-l,sat lon are on
the top left and top r ight lespe*t iveLy.
( f f ) fhe t lh tesr por i ; lon of a f lLe shal , l cons ie t
rf al"l ndt*lugs done by the Offlctate and 0fff,cers
ronssrtred and the prestdtnq Offloere" Alt paragraphe
1r the notinge shall. be nunbere--d cootLn+uoueLy
ln lnk, provtded that, l f the notaings by eaah
Offlclevofflcs! olusieiis of more than oneparag$aph
tbey indft Ue given sub*numbsre* Etgnatr.lre ,and
lntt lals appended by the off lcers or prestding,
off l*ere need not be giveu srjy pera nu*Uuo. , $he:
Note ne*orded by p::eslcllng offlcers wirl be termecl
and refemed to ss $lrt inutesf 'o
(1 l f ) 'The tsorresponCsnc.ep ,pontJ .on of e f iLe
cortaLn sl l eomnr-lnicst j ions r*aei ' . ted fron outside
al l connunLcatiens issucd on the f i le including
Offtctal letters, letterr i , f i I i f ice Meuoranda, .' \
sbalL
eno' : r : ,
Deui.-
itrenoranda received from others. Every commlinicat'ionp
whetbel recelpt or issuc, t-ogethen wlth l ts
erc losures kdpt ln the e0or lespondencer I wi l leer { e l n t rmhern i n na r l i r r . - , , . t } 9 . *o . * * ^ a€ eL^ r - - -
be
^ , t
glven €
f .he f i r , ;b n : :Jn f i i ; . . : : t : ; i - ; : ! i : , : , , . - i . . . .
sud the s[b6c,euc0f *rxjs wii]"
Dutrbgrs l"n a etngte serie ^,,
pAe Jrn;rEl_rysl{g i,
' j.-: uti;.r.;iCi t rscf .i-Rl iV)
" ( i.
beal- consecutlvo serlal
25, Ever,y page tn the tj.l*tce t purtl,on of the file
rl l t bc nu,:bc::sJ e: 'uresutlvol."v from top to bottom
ag ir s bso::. 1i.-:? pnge uumb*r* wiltl bo gt,ven on
xofe ehsats c{; tir:; t:p rrotxr€}!. *pp**$*te .bhe tag end,
Blank ifitsrn,;::irg p*grs, ;!.f {riny , ,*ilculd not tre
nnuh*red, hut & !.lns shcuLd be dr.awn dlag0aaLly
f,rom one egrnei, 'bo ano'bher ln the bl'auk epboe. aLI
psp€rs plcced or tho co:r'ecpondence porttron of the,
lLle w*.Li be eeolgncd sons-trsu*lva psEe numberE in
a slngle ee:rleel .beglnning f:ron the flrst eheet
at tbE botta'm wuicil ,utrr bear p6ge ntlnbes*Z. Thus " '"'r
the consecutLva page numbsr aeslgned to a.recelpt i'tureleftsg
of a runber of T)age6 w!.11 be dlfferaat rr
frcm itg orlgtcnalpage Eunbsrs. Bbenever a clean oopr
of the dreft ts ratainod tn the rcomespoirdeneei -
portl,sc tt nee6.trot"be gLven,,&rlf; rogarate serteL
nuubert but nay ba. given eFpropriste psge number(slr
Enoroaunee rrhlch heve ta be rei;nrred/forwarded to
mo ther eu?b* r*. ty- * i:a t, i *hr:ranuv*-&*fram-ffi
the tlue af f.ssuc cnr] a r:].$-p s.s :l.nd$.eatred belor,l intgsdu*duced Ln :.tn plr*c;:
P e g A - : r a , 6 e 6 0 I 6 . t . 6 . r * ' r l t - L C r . . o l . . r a . r r . . , r . E D c I . . . . . r r . . . t O
SG.tsa r . . r . . f, . I e rs r oF I-g t,- t ery'ngr+ ' ils * . . . . . . . D . . , : , r i e r r r r r
i l g t g d . . . . ' r . o . r a * . t * n ' . f r o m r , . . r r f r . c t . . s t e , g a r d L n g . i , . o ' . " i ; . . . .
& E a c V g d g n d f o r r * g n C g d t o * & * . r r . r . . r . . l * . l o g . . l r l r r . r r r + .
D g t g ' ' . - . ] ; . r . - . v i r J e s r r i v o r G e . . r r r l . . r . i . . ( o ! g n d o r g g n e u t
I ih . r r r ' . f r . . . 'datadr ' . r o r r . . l . . r . . r r ) datg. i r +r r . .s lguatpfgr . r c ;_
SllaHLsL-F.f @r36. Ar1 pape.Fs sh'il. bc noatt, uo*tied at the tcfrhand toF cornen to the coruect gusgs (14o,t an lnchfron eLtber side) before, i t ls ta6ged to the. ,
ooffespondene.e o ." notes portton of thg ' fs le
and !0tprtcked thruug-,h. No pt;rs should bs ueed to jcinthe paper$ and aLl pi : , ,- ; s l iculd Lr* r ,euoved.
AP.,4glpry "qp-*Ug-l{S . i t -qoJ,fi{gggfl"qi,Jg3 r27,- rf the lne rusiou of eny dcbotfi* infonms,ijr.on ,
ln the rl{obesi {s' ].i-l.ior;r r:o *i:dcu**r thr.narn potntsgt ie*ue .or mal"e thg nc,oc u$ngss$er:-,LJn, i -__t '- _, . '
r Ly , rong, guchlnfornat*on or" de,tarls :,"i11 i:a-' incarporated rn I
. sepaT'qte ai;$.. ee[f"rccntalnect ff 'a[;,jtgtrJ Dr I ef,eteneutwhich u,il lL i:e pl*cef io a se1:e;ato covar cs*,od.' 'a^ppcnrlJ '" r ;o i ' rctosr * ,3in1I"arl ; , { f enErOSUreg to acotrmunlcattnn received o:r: i .ssued sonsrst of a Larger,'s6 0f materiar- such p'?r,ers shour"d be nraced tn
t ' 'e sepai 'ate c?r 's3 cal l ;c l rAppendi_x to o'*espondEncer.f f i " : , r , : . . i ' ' l ' '
28, lfilhsn , the r Sotes p 0:r , C*rue *pondence r porttonof, ,e1 ftle besor,:ee buLlrv ( :
. _n ,Fi iy e::ceeds about 10O pagcls' on any sJ.de) the frre , ihr:ur.d bersbttched and narrced
tvo lume ' f r l *he l$o 'bcs ;por , tu ioh o f the f * te be i rg l
eepanated fron the rcr:-rr,:',spo'ndeilcer por,tion by meang ,
:: a sepnrate sl ip oI., I i :pl_i sheet p'omineotl;, marked
r0orrespondence | .
*OlHIfIAq 0F.r!1 I{E_vf .RI44s : , . .,._,,2r)" ., j , i l . ' r , , f-*. le shoulu b.: opehed ag,goou,.aig u freshfecetpt,te recelved iry i ;ha dectlo*r whtch,igfbot he r.
0 * [,he dea].ing Aselstanteono€rbed'wiu, in tho -r irr: i i lneteneu, u*uu
" ,uitrur"
! t t t l e t # A ' + h ^ + r 1 ^
--_--.--_ l . r - i r '
{g t l#? t f t . ! s tL tp F , f t teE,G ' i . } ! , . r , r f l r sA€r - g !? . l t l *n . !? -1 ! t f l r : t r t ,r r l -
deB1|t lg,:Ae#lsf Snt .r ; I* j . , :1ct the, requlsi te f l1e,,nuqber, ':
al lo t ted, ' t 'o ' l . t j ;U tne ' ,F i le
Qeglqter t i He vr l lL ' :
glve the al lo ' t ter l f i l "c rruuber on the eover of , the
f l le s f - thp sppropf iebe, i ipac,s prov idgd for i 'a i '' .
He wf i l , a ' f .so 'g ive ' t l : ie i l i :R ' l o f tha i icc t tonr Y*T , ' :
and the eubject rnet fe : ' i t . i - ' , ; ie i o f t i ' ie f i le on 'arc ' r ,
f t le *over 5 .n bhe Fpace n l lo i ; ted for lhs purp 'Jsc
elther ty?eTfi,ritten or ,rrri 'btcn ln J'nk. flhe froah
:. l i ; i frtss.oei.!t im$.e*.,{thg{i,5[ip'raded'nn fihar'cofr'*rp;na-S;-']:;?+
por i , iur i qf ,bhs f i ter ' r ier la l : i lumbered and ,puge
sumbered* I t w{t l f ih.srr i re doeketeC oi l tbe rNotest
port ton of tbe ' , f i le , T i te subJecf i matter ln br lef ae
aLes the file :numbor shnui.d J.nvaniatrly be $finL'bten or. :
tpewrrt,f cn op the bup' of each note gheot i .n, a ,f t le ,
or vlhen s,gp,aratc no'b{,,5 fil 'e subnittedi,
" t ' ' '
DogSs$NG.il ,i '
70,- (q),Docketl'ng; ,ir: i;1.t,:; 5;rr:eeue cf re*ondl.ng on .the
$ote Sheet 'of tihre ruceir'ri: t":T j.,esue of a conllutiisst*
t lon lntr.r o'r Jro'n.t i rc r ' , : / - \c; i iol snC sha11, eonBi.st of
su+h relevept, pariicu:i,i,:."r: [ri:; bhe serla]. number gi'ven : i
to the ooumunfcetion, ",1,
r i l i . 'ut ter ' and Cai;r : , of f 'he
l e t t e r , ' t h e ' p q q 1 r ; , . , a n E . i r r j d r q r g c , f t i i e p e r l x C I n ' o 6 j n c ; ' i i c f . ". '
author i ty f rom wl :cm I ' i ; " ' j . r recelved or to whon i t , is
issui,d e1,g* 1 S1. i io. i . (:r,. :obipt) i to.E.2'A/!7-JA/']E'A,:
dated 1sfi Marchl lgFJ? freni bhe Secreteryr Depuriinent
rf aw and parLianentary lJlalns, S1:1fs'2(IseuE) deted
loth ldarch, 198V ts ftbe secretoi:y, Depantmut o:E Law' ' I ' r
' j
and parllaeeplary Aff af,rs. Sltll"e doe.kettng,tha &$na+,fra-ri
part*cu,lsr.s ehsuld bn cnt,JreO in ned ,J.nk ec::dss bhe' pag,;' : . . ' , _ - i :
e tart{ qg .,f ron' the malgln . , ' 'r"
* ' i ( ) t* .
( r r3 rmmediatery a pap-:r is recetved v;h ich le tofo* par t o f th r cor r i spo i :dence porb ion r : f thc f i le , ;
the paper ehourd be ass i . ; in . . rd I eer la l number wh ichshourd be \qr l t ren et bLrc cr : i1 i r : :e o^i the top of i ;he psger
( r : - i ) s in i ) -a r r - r , o r : t ^ i r . r i -n , : 3 r i r rn r :n i ea t ions o l . .
Let ters t ry i l l be givei : s{ i r : i0. ._t i nunrber. . ; .
( i v ) Both t Reee ip t r a r r ' . i f ssues , w i l l ,bea : :
conEeoutLve ser i* i nr i i r ibcrgn
11*- Ns-tes--stiou--!{ be y1riillqn 04. qg{re sh-eete-pr+v**ied
for the purpose. f f a nc,r;e sheet la not readi lyavai lab&e, a p le ln paper mey be ueed but the nctewi l l .be recorder l weLL bcyond a c lear .marg in of oneiuch. at least sn inch of spac,e ehou'd rnvarlabryb e s p r e a d a t t h e b o t t o u o f t h e n o t e s h e e t a n d t h e
not t rng conblnued on the next page so that enough . ,space l .s aval i .sbre for posslng ordere by authcribiesconcerned. rn uo case, f i res shciuld be submii , . i ;edwithout al lowing Bpace as st lpul,at,ed abw.or
12'- to ensure .neatne.ss in t l :e maintenance of f i r .esand aldlng quiak.def,ect ion c,f delays Docket sheets wtthaFproprl.ate cor,uuns shcurd be u'ed., fhe docrret sheots ,
are to be praced betwcen. i l . .e i ;op jaoket of { ,-rro f i leaud the f i r 'st note ehee1,. Alr receipts and mcrreasntof f l le should be notr:d by means of sears,of i ;heeeotlone or of ilre Offic{:.lrg concerned iu the oclunnsprov lded fo r the pu rpos . i , e , . , t he f i ' s t co lunn undertb9 headlng 'rnumber and crate'r simir.ar ly a11 routinelnst ruct i lons such ae f i : lease Speak, , r , lp l€as. rd iscusg, ,' ' : - . . , _ . | ,e tc , , shou ld be no ted under eo lusn7 .
- /:\*, --
fhe Pract ico o-t givln6 srrch ins'Uru{i t ione on the note
sheet or by rnaens c f s i ips c f pap,er p l r lned t0 'bhc
notp eheet s l rou ld bc: avo id. c .
,V. Tfhen a f i l -e lc rafc:: : :er i bo another eoctJ.on,
that sect l .on shou&d, br: frrr ; : j . t starts not ingu v;r i te
across the note*sLtoct , i r i t r r rerJ ia te ly be low b i rc Lusb
, r iobe the n+{ i ic o f that scc i ; ion which rocsrds thc' ,
n o t e l G o f ; o
a t
seci i l ' ln -
V4* Routln€ uotes exchani:ed bgtween pereons in a
eect ion or between r : f f iccrs r f a eect ior r , rough work' '
sheet s tauemen*s, e tco, rhoul -c i r : r t fo :m perb of i ;he ':
notes or corr€qpCIn,. len*c pa.r. t ion,cf 'che f l , le, but"
oEXr t f requi red for : : 'c ' i 'e lcnc* in near fu ture, kept
.e Uo era.i
Stmtlarlyt whon bhe el::J-nrii lT-"i:;rJ received with a :
comnunj.cat ion coi:sis.t" of bulky urnter, lai , pamphlete ,
brochures, statements, c1;, ;u I nuolr mate r. isL shotr ldI
not be f i led with thc corl :cslpondene,e port lon, hrui; kepiu
In the f l le psd beloq; .bhe f i le jacket wlth ; l
eu{ tab le lnd icat ton of bne par t lcu la : . comnuniceUJ.*oD
of 'whlch
t t for ta and cnc l .oEUrur
' ,5" Every f iLq shal l be given s f i j "e uunber, [his
f i le nunber ehalL coneis t o f four par te -
1) r .retters lndicat ing the sect i .on to whlbh tho f l le
pErtains €rgrq tegista'bion, Questions, Rrbl ic
Accounte Conni t tee etc . ,
r l ) a gruup of ie t ters ind icat iug t i re subjecC head.1
111) seriaL number of ' t ihe f iLe under the subject heedner - - \ r - ! - ^ : ^ - !
-
-21*
Tbue IGA lE 8? m*ans the Flrst Sile Lqitlate tn legtsiat,ion
to'rilcn wrder the bsad gU (Ixesldentlal E3-ectrorr,) opFned drring
. : .+ yeer 198? r
-- ', The object of rr,ainti*ni.ng the:1li3e j"it ine $*cratari lat ls
, .'an,!e and allocate the num&nous eoiLlfilr,il:.j-r:L-r,J-oi:t*q recglYed. ln
-. -:-eterle.t tci a rrrrmber of snall self-cnn'l,ietired eomFartnents
-:' jaciret neant for dlfferent subJects" it foJlowe that ths
:'=FIy to a conmunication will also be placeC on the sane f11e''
:. iresh rneetpt will be included ln a current file contalnlng
.l:J.lar relatad cormiunications or rece.iftfgpn tf:e ssme eubJect.i '
:7" In os,r:i: r:*lbicn ai'r-r.'',nber of subJect hnade each conslsting of a
-oup of dletinet' J-ettere vrhich uill, by therneelves glrre an
:;:l lcation of the nubject nsrtter ehsl1 be prepared, 1,€., the
s'"r.oulaete allocate& to each suctlon w111 be broken into gnaller
'..:,-1-ta to he tdentif.led. by a symbol of. lettere. Subjeot trease
crce apprrved u111 continue frsn year to year' anC nblt subieci
:eade nay be added, from ti-ne to tfuaer with the apSptvnaL of the
;:d.er $r:cretary cgncernef,, in eoneultation r*ith t,be ltrder Saaretary
ln-ch.arge of, Establiehment-I, trho rnay be nominated for tbe puropse
.b crder tc enmue that the Ea&e. group of letters are not adopted
by dtfferent Faetiona+a
'
3e, A llet of abbrcvlatione (Index let'bere) fon,use by dlfferent
eeotJ.one ln the. Ingislati;re Secretarlat is indieated ln.
i.ppendfuc-Ii.I.
,g, A llst of sub ject index let,tern for diJ'ferent subJeots dealtI
;itb by each seetfon d Ieglslatltre'$ec::etariat to be allotted on
'.ie respective files is lndi,:a'u,:ci in Append,ix trf "
t o
thcr
i_!,:tiil33J__luL^r,!n_i-[il-Jl$f
-22,*
IT*.Q$fl:I.:gl.:
{ n Th^ ' ' r . :J" . : "1 ' " i . . ? $t l '_ ._ i i . _ ; : i i le :a{ i f , - *ac l_r . , ; . i * t inct oubjact*
: - l . f 1 . . , : t iop i ; c i l . i l ; f , i ; . ] ; j ' * ; ; , o : r / f i . :+ l : r - i i ,T l . , , - r , - r , l3 .a i and. canj r re*.: -F\
i ' i;,l;,t j',"e .i.* i:,i:t,T-::t,', i-r';t:Ir l::1.i.1. ba n tet'rr.:l{ri::l:y tr.: F.r.it ifito iilia f j.leI r' . , , , ; , : l . i ' r . : : fu, l i trnte^L;; .r,L-?'tc j : . t* i i+al i i i l : , l j . t , i t r ,1. i . f f*.- i*ni a"r^;pr*ct,c of tn.e
', ' r ,- lr :r-"- Tl:e'1; ;r;1;1. -1g' l ; cri . l- ; , nak-e '""r1p :1... .1t Lrt i . i i : ; but nleo ni l- i tate
;.; ,,tiit'ir'," -F;:i:41;' p:l:..'i ,,:li.'-tl:i.;l:ic-.ni, 11lr,.'::.;.Ee." I"i; "j;?le insues raiseci in ai r
:?t*rpt !: ' l .n t1:.i,r ' j- ' ,,;s r-,-3 j.:r i l1e sr*.er,s iragn,:d. ihere in e:etendI ' i
i ; ,: l ian* th:r **:i,*1in:.j. ru"bjeci',, relevant e$trasts shouLfl be taken
fii ' ,C r.l,;gl" ' i ,r:-t,h ne"6;u;a.i;e ly dn new' f i l ,ea,
, ' i , ' ! " l l ]b ; : : , .1 , , ; t r " , : - i . . r . :1 ' , i . : ,n i l . : . ,1 tg nore t l lan CIng f t$e head ing*' ':,: l" i*l R al-i l ::; i1;r;e"i irn :;.eileiveci containg n,atters pertalning to .
*e:-i':p,F.j. f itee , rale.i'ant a:it;:ac.tg e?rall" ba inacle and placed in
l, :,r ;*CIF ; f i le-le
j1fi" 1{r f. i ie n}r:u}J. l l ;r rrane* rri rs$Feet, r:f rec*ip'b o!1 an
':pl:- ' . 'rra,aI na'bui'&E s,gr 1 appliee*., jorrs fo.: casual }eev€o trorir
, l.:r?:.?fi'prfirioff of Ccnliit,te*rr, J,*e.l:iding Off *Llerfr e etc o , rrifefence to
sr*h. r.:eipts w11.1 he hy djery nr:nbers or by,th.e.Lr f iubject,,
In 'Lhis **nnect"loii i;he ins-l,run't.ionr:: (v*,le. AB;.errrilx T) ehall be
btrolre in ml-r.,,I.
pai?"i .llllri r!+..b,tutusr.*
4'3^ ( j .) uc* of 'Fert,Si lasr 'ahad,u. ba avn"tf , ,ed ae fer ae Fonelble.A Sart fi.ie r:,ay be openecl onl.y lrhe:r ihti nlgfut f il"e ip not lltreiy
t* be" aVAi3A,,bi,; f,f,;,-, t)26\€; tine 0r 1rJii::;t i.i, ;!fi tleslg,ed tO COnnUlt
Al^*.ultan+e**J,;i eli:*;.. *+,;tjons or Office::e and it ls neceEeary fpr
th*rq'uo eee tl:"a'pa.ptr r#idcr d,ispoeel-r er,l nthar connected papers"
^ - J .+ v v g
: ie*
{a ' i I n
t ile
i i;ate
i n a
+ 1 \ 4
,en
t t,o
ible.
tyL,'|
fpr
)OfEo
* , ' ( . : t - -
: : . i fsr t f i le i ' r j - i " i - i ior i .n-; . . i . ; ; r l : l i r i i i ' ; : ) ' i : l : { ;*
Z) the Oflgi f ral ' fa1:, :L I . - ; , - : I ' - , - l j . l r r l . , l ; : i , i ' O:c l tS AO1.1y and Othef
es';ettt ial papei:s ori 'h' j 're t ij*i-':i ' i; i;i;lrrile ilr:e I 1ior{jlo;f ; and'
'c) tL:e note Oi ' ; i t i t ,ge r ' ic{ :r- i ' r i i ' i i i t ' r : t r : b ' : : ' r :c ' r : : rd 'er l i } i l t 'hc
prOpOSaj- Cuni:a" i . iec. i i . l t ; i r t ! ,1 '&,.r ' ; r : l l t : . t j .* : : 1) inpOer:; ' Oj." e tOi ly
thereof otr t,he tii l i; ' i;*il: ' 1:r:r:t '
j"i:Li*
:.-:) A psrt f l le shculd be incc,rl:r ira'Ltd tsith the nain fi le lrs $cton
:: rhe latter baoonres at-allable" flhe iiote pcrtion shaul(i i::*
-i.:lrporated. r^ltth t,fue notes at, l;;:e a1:pr+priate plAce or" a'b i'i':': d"]'rll
:: a-r:st nlt inA anii tbe eorrsspondence uitb "bhe oorr€sPcf:eictri l t:
-.::r ion, gha ri '{ot,eso and tf lor:legponflenset atlded t 'o the nnj'r i i : ' i" ir"l;
: suld be euLtable renunbered.
.4,-a
I
Hhen more ihan one Part flle
eiven.a cltstinct numberr tlusl
54 BIA (pax:t f iLe \I) '8"{ etc o
ie openecL, eash onc af t i ietl nlx;uli l '
I$$. 54 :B1A- (part f i ia) g?,
e
::rE IIEGIIITEB$;
-i. A record of fileappenrled drnning * calendar yeax r*111 be }epi;i
- a Sile &egleter,in Sornr itro,.}i l is s'Oon as a ner.* fi le le op*ried
-.e i.esletant rsill inlhrnr tnefffici;a} nairrtaining 3i1e llegieter ofi
.,'re aubJect matter, the jj.j.e headi,n*,, ar;C, the dlary af tl:c
::esh receipl, The aff ieiai- r.ra;i.ntrj-iring SiIe r'egister witl aseignI
-. !€ net* :ser je,i nunrber a"r.d. will eirttlr' 'illre f,eta:-l$in the 3i1e. t
3egleter at tkre ap;*otrriate place . Ehe irumirer asslgned vill be
:.cted onlY on the file ss-leTe
, F t L r h / t q y t r v l f n r - i - - l i **+"-*;__-
45. (f) f.:i no"re.nent cf 'r:,
-'i.i ; ;,rj-l-J- bt*entereti in tlre 3i1b.
l'lOVement lieglster in Xorm ;116.:i, a'n tite r'',p::oir::iate pla-ee" &J-J.
fj.lse willte routed, thror-rgh 1;i:e lf-'.l.r.:ia]- raaitrt,abj:rg lliin l'ir:ve:nent,
Raglster who u;Ll-l rec,o;:ii cach t--rcveni:n{; of- a llire j-tt'rhe
altonotoglcal orrler r oil(: bedortJ elther i"u thr:r ai:pto1'r"i'etr*
oolunine of the B.egi"ater
(if) Molenent of Snperc for viCsh. CIn i'i,i-ce are opeireri and. lqit"i*ir
are therpfaro dealt r,lith rinder rllnfy nutrber and noveinen'l' 'of
:i"liep
and papere of . other gept;"onBirb-ish lll-LJ 8s hack to l ihs nri4J:r,r*h;ng
section r,ri,Il jre noted in eolu-r,n B of '! i:e ses-ii ion Siary (Inrl^l i i loZ.)
(ifJ.) &ilee should. uro?e dtractly from thc Deputy $ocreta::'J u.pwards
, . I I,rt\-'*fthjeonlng bach to t}:e seetlone conc&rnecl for notlng 'bltei-ri " h --
moTr&eilts. Suoh movenen'be sirou;d be.noted by the Jersonal.
Jrgeletant sho nal,ntains ths h-gtater in Sorn i\I1.51 f*r rncriementil\
of fl,les and utll send daity an extraet of tfr-i.$egi*ter t,: i:het )
ssnobrne0 section foqhoting the novenent of files in t'iie SiIet
&egleter or Sectlon lllaryr as the .cfrfie nray ben :
;
46. lLllng of Otficislr Demi-off ici:ri arrct Un-official eonir,tr;hic&*
ttrons ancl draftsr*
(f) 0ffirslal and Der,rl*officiAl cornir:uilicatioirs u111 btr
lnolqded in ti ie t0spe,:ponrJetrce' portion of a flte.
1 r r l( i i i U.0, Cotinrrunicatlotre t'""arrd'rgplies ther€-ta sholtld be
trnrtlon of tle f iie.
SeH-contained U.0 referenaes
inclufred in the' corresponqeuce
^ +
;2r*
lff) Sre draft fo:: approval put up wltir a ftl'e shot&lA be piaeed
:.'1 l\ '€l the correependonco and baggec"
l!-) Drafts eubuitted for oroers eLiould farrn p&i't of bh.
-e:yf,afrent record and be presefVed' olr t}:e cG?i:ellBonClence
::lbion" If Nhe signed draft is heaviiy c$r::oobod, oJ-oa:: copy'
^j the ri"nal draft as iseued maxr however* be adrled bo the
ror1,eqpgry}ence partlon. In sucil casesy [r ser*Al nunber sho''rld be
g i v e n o n l y t o b l . r e d r a f t a e f i n a L l , , w l " o , u e d ' o '
F. EFEq,$pJ Ng 4 i{D- JS$-"98* slLPSi
L?, (ii Referer:rcing '*s the procens of pi:,i;t-iqg up arrd referrlng
Eo connecbed records, precedents, rules, :ld,gUtatlone, bOokS cr
ar\y other paper havlng a bearirip; on a cas€' $uch paper's w111 bo
fleeeed wlth alphabetlcs1 ;lip bo fscil"iua'be bbelr ldentlf1ca*
t ion.
(1r) rjre stip will be p:nrrecl neab.iy on tire inelde of tn.:t9
pade* .ffi.en a nr-rnber of files .,r papsl's on bhe casg ff* bc be ''
flaggedl .the
s1lpd shoutd be spread. over tho whole wllHh of the
flle eo that every ellps is easil-7 visibli''
(txl) $re eIlp 'T)nU.Drr sbould }*e attaci,red to the paper the
dLsposal of whioh ie the dub$ect natter of bbe fl}en fhe
tatest oomnunlcd,tl-ong whlch ls to be coasidered ln relatl"on to
the eubject ehould be flagged t3lesh Receipbr.
(fv) (a) l{o sllp obber than rT{J,Drt or rr$Rtt or" DFA i'
v,'111 be attached bo any peper on a curren! ftl"e, Ween tt Ls
desbed to lnvlte a refenenoe to certaLn papere |n thetcorrespondencet portion of'the file, both tbe eerial nuuber
and lbs cbmespondlng page aumber sbould, inveplably be quo'oec
i n f iha t ?{otnet r :nr . * lon ( e"€, ser la-L I {o , 61n,8 =tc ' ) }
'I
:'. lj
t - u j
r.e-l *
. : t . , . . * a ' c -
l
ibi F':';e:* ''':j:li,ll,er referrecr to by their pa"r* purnbersl,. :- :-rrsnb.r.y"r i ." :efc:; :nce t ;o t i rs pege cf t i re note port ion ol ' l thc
-:.-; cn r.hj.l: 'f ihe
Li;':,tl Is rer,,:rx.der,i cou}.d aLeo be gi.von, tf: - - : : - - . 1 ' 1 , r - : * i . , * , r , . i i " . l ' L l : i , ; $ f . ? l / n , l beg t
(v} 1rlt ir i is:,::, t,h::l i t,-,-, l ;J-ph,'.-,"bo'Lical- nllpe shou.ld bo abUached- r ,i*corrleC ^ri:L].r:, c.r,, l,jl,;);1."
'plik up for refsrencesI
{ r"^{ \ T. t -' .v.\J J"Ii i l ,n+ii. i ,<.i i :t :_ _-' i: ' lr,r 'b3.r*;i i , i :hglh i; l fe g
I: - _-. C :. 1.:i;r +O:li.r.. t::i_c, rrq_ ir l: C-*r: :i:h. * ti.:.L*l* f ffd enttf
lps e-re nereJrsat9.on of, pa$ers
: - b::;: to ]:e g'.:;1:*r,:'*'? ir-tl 6:ili:Ir i:i"* ',;irerE h.gve selt/ed thej.n
.. I:--r..0 L. ) ;ar;! l.J-i ' .1.i:a i.;5* intibnbiftcj,atlon of referencet afbenI
:;l;.riovp*l nf, firl-trr.;pi,'1 j.'; in1 n**tenafr;r thaf the aumbbx, of the' -
"::fem'erL i; i; : ih"ru.l iJ ;o r. ir"rebed. ; l ir the body of **re nots end
: ':..: ' j 'rlrri '; ,r.1J!-e i 'oglebher wtth the lattdr of'tjl': :,.3,,:i,..i I r.;i..{-rat3d :.H trre msrgJ.rt. Thueb*
j..;.r i1h6 r..:-,,ri..i :;r .{j ;,;r' i.rr,,,o fif i,.f".C mefgln Af nObe6
I.- . ' . , : :* " , , , , :
' . . , t r ! r , ," ' ,* i - , i . , i io": :* ; iy ' I , i0**Sn :
t -l l
[']-r- ',.i l- :illy , , ,i. '. it i; j.r,.-r.r;::l c;i ;r l ;;-- F.,rl* rn F.aguLattons, Ldta,,-l 'r tOg;e!l i::r : *i:.r U:r . l i ' , i ; i !14r-' otl l , l"e fg1eVanb pg3lA$lgphts O3l-..1t:'.3 I.'o:,3r.',i i i:ii , ;i"-l-J- l -l'i;r'lir i,.* c1nc!td{] in uhe body of tbo notb
- -L - ! .e lU th : : : - ' - i : , i , : . , , f i , - r j . l l j r , . , l : re { ' , l te A lphAbet tga} Xgt te fb o f- ' -a ' - ; , , . : " - - : " . - . - " ' : : r ' t ; " - ' . ' . : l : i r : , ; +
( ';:,r) Hr'rl:;] r. i Tr:11"';* ' j 'r /rt j:,{"d *c whi:}r referdncg l,e nbd,e ln:.- 3 fJ.l-C b* i:1.:,r-l,rl..i, :^.ti. ,?. :,1:i1+r r :-f: i.:Oijf,*i tbrtf,eOf &fe Ay€ilablg-i'-.h th.: c:ffi.,-"c):,; 111 ili;r1; g (:i.rsil i,s srrbr:.;tted a b:rlef neation to::ic gffec'l; ;t;5.;:g i-,. ' .:-,,, ::.:r, i ; j l f ir r,; i ,r, l, lJn of l lrg note i.n pencll.--?n,
i:CI',;T-=r',J:J, P+c,,:g.iir:',:-l"un il_::l lt:ctui.red, to be put up wLth ,ftLeep ,::t pu,i:rlrr,bir:i. 'rlau*'l
b-i p].s,*ed or, bop of the flape of fire' 'l e i:::*' - -'i';liln5 $:e file and tbon bound raatry
""* "tr""*t,' '- ::sns of t;h4 ntr$":ag utbdctlyd uo' bhe bosr.d l'r. a bow-tie,: ' i '
r , l
I
* ,L. !_
t,r,;tsute gF s$#s4g, (1) i ipli. ir:g c.rl ,-:-1en rtr lthlci:. er.: 'bj"c:i ln in i1rog1.eoa wli l '
as.fer aB pcsHii:JJn " ' i :e
avoii i,*i i . . i l- i ; i3 general rul^e tl lnklngr vii l
Ue Jesort ,ed. t ,o crrr . , ; . r rhe,r , i , l r ( . : = i l , * , ' r , r . i i .n. ier*connected and ordel :s
' | j
T " F ' , , ' : . r 1 ' r . r v
hs"ge tO be pdsseci cn'bli*;,, i*;i.Iir;i:L'li[:Ir*c]r:s.i.;y" If"j auy papelr on s
cUffe*t file is ;'eci'h5r+el "i'-r'',: :tefereni:e only in eonneatj'cn rlti:it
I ; '' ghoulc fu*the d.iepoeal df an*tlrnr ct&'rsn1 +aee t'e].e'aflt' erhrb'ct
f :
taken f3,cr{r i;l* formor an* plsae* *n:i.Fe lEtT€r;-. ' '
J ' ; 1 " . - i
(j.i) Uhen ftlee f{ra f"l*nfee etringu of tkre ffte board r:f th*I
lowef fite but not tte fl"ape wl}I tie tied round tlre ulrper *;i'-l'*;*I
Ttre stt*ngs of the f|}e $oasa of the uplrer lile uilI'be {;iecl
' T
r.rnderneatih l.t ie a bow orrt*of, ttrs walr Each file uill thue ilP
intaet vlth all l.te FaBsI|s p.CIFsrl} aganged. on fte $t\e tratlrci'
49 " A, saee ccnelstu Of a cuffent f il-e and any other files fllfti i'l j':'*::
baokns StG,e put uB for refefenee" The iraSrers on a *6se liJ'Ii be
der frJn top' dounvrarsiP;ple.oed tn the f,-rllowing cr loiiiluaxsei
(t) ' i{otedt ending vrlt,h the no'be, fer. coneiderationi'
' . r . 1 !
(1l) tcorresporlflencer containing the trLI and 'tr'11' j i anyr
and the *raft for aPgrsralr
(fgi) Standlng suarrl Filer:" :
:(J;r;) ot,gnr Ba!7ern'refeged ta e.g*s extrac'bs f*Oli not'es CIr
coaregpgnd,ence of ot,her fl les, re$oluf io*e t gasettesr etc'1
arranga$ in ci:rgonological order, the lateet being plaoecl op topn
(v) necarded. fl lee arrangeC in chronologieal ard'er1 Sateet'
bei.ng plsce* 0n tl:e top'
(vt) Rou*ine notes or Papers pi.aced ln a sover ln aI
chronological order,
' , . t
L L
-88* '4
l lc " i,blls subott,ttng thg f,J.1e to cff *q.srd lti ruhs,r.l.J"c1 be 114.1*cl ffll
- . ' : ; . : . . ; . . . j : . , 1 . : t ; . i - : . . i
,l:.; ;oafd sn6 **[1.i; ti. i wlth ite obVes'*]****.6 b*oFnnar]r bein#
rq:Erteri . ai ths mrti*g\r pagg t+lrpre ths .kltei*'! *.CIt* sr minute
E,: :een tJ[u**Aud f.;? eudmlseXon sn pflrrilsa j cr CIrrferp 'Jt upprr' I
I ,p l€-,€ atitlnrlty.
l i , t . L( r) ghs'twq FneSc#rtdf ,rri.ortty na:rtrrtugn
t- papess, BFg. ,,t[nme0i,a^tst arf&,rtl#,t"dq'tty't '
SrtorltY narlrlngni'. Tb fo11o1Lne klnf,1 of Srforlty uarxrn
l: ',be seedfonA of, logtbilt** secratartat i
iof Seorgt'Searet
IConf,!d.en';5ail{ID - }aper Under Dlepobal
DFll - Dreft for ApSroval ,
onls nhaqld
. !
to lra Jeea s*lEJ
(u) rL *nf* trsir'edtatCr ehbull uE u*oh crrfu ln oasd of
**r.u-oh131ery {angenly "*gutJtrng
rndtant attent*un and not morely
i,';:ii,rt,----:'a*t tne dttentj.on af ai{ 0fficer to s, pspsr ulilah it, ie cieelred'I
r ::;id, uot .bs ovid*loohed.
t l ,(11$.) Ths rhtru 'Hrfmj-ty! shau-i.d b* ilee* orr jppere ?tl$eh
1 . , | | ' { l
$.:i;u^ld hs gtydd pnAcdasnce oyer ethere bf ordinary naturo to uhiehI
r,: ia.lerlty l.abl-es tre.rA beeu Ettaohed liks flagtEl.n,tive Aesenful$
; ; :e gialat lge Ootrnc tl Quest, i.one r Ad $orl,rnnent Mct *bne I Reso lut lone r
-:- Jctie under *srteue &ules stE*
. :iirr) In ad*tttonp irhs f,ollhJtue Lablee nay be trsed to drau
t
-:-riot€rr$olis, atteptisn to ftl.es and Papere of Berti.ohl.a! tyBel
-49-
" bB$ - Draft Boarqd $iote
FA. * trYeeh Recetpt
*{Sfquxnnent Motloui l , ' r l
*a}fu.ng Adten{ton Notice
r?tv$J.ege, I
}.Setter Snde:r &ule 68
i'krttb# hdex Rtxla ?rU
Itatter Under Siuld *10.'
$i-f$erehu oororhfoay de ussd for nJ*.g*,'eht kiqgs of eii.i:;".
tulorlty labree stourJ ilu Ju# caherutrl *d TFAtrh Jru**"*tna1::':;:
enfr menoved at the 3lrepsr stage .bS the Sestlon 0ffissro
h F * x k F
'},$,'i,r " ir;;i.r
* j i *
_ r ggW&iS lSrLqE
:: , ( i,) Th,e weekly /irreare ,Etdienent Is rtiierided t$ gl_uo er '::j-e',,ical" pj.ct,ura or tL totar nuaber sf recetrptn and baues:e:e:ved and' dealt wrt[ hy each. Aeststani dra,ing a l.;eer{u::gether wxth a detarled analybJ"s o.f the nwnbrrr *f, *u**i"pis anri:a&€B left ov€r urlth each Ass.letant and the Sestlor: as s uhols.--c:dentil{,
the weekLy Arrears .stateruent glves &n idea of the: -trLbulron of, **$ amons the /+,esistants and i;he load od baerr,-i lvidual Leeletant * fhe $tatenent alsro [nan]p# the $estion;:-er, t1e rnder seJretary and **;;;*;;;il ffierned:: Eeep d watch ovcr tlre pogr*ee of r+ork of each. Aeei,stant end'' r teke surtur1b eteBe to expedite sctron cn ;=;r"; ;;;-*-ei,ent ttr*ectlon f,rorg running Lnto Lur_ge R.rrBErset
I
(1r) rbe,statenent wi.ll be prepared on the rest work*ryte; of every veek rn .Form 1Io.6. rhe Dlarist shall inrtr*t*
-
='.ton by conplerins rhe headr.nss in c";; -;;;ln_ Iormt:". ih belp of, the 'ecrron Dlarv. rrre ntat;;;-;^r;;; ;--e::rulat'od anong the deallng Aesletante j_n the eeetion forI
r-pietLbh of clltune 5 iio'9 of ttte so",r. fhe J.ssistante ehould-.icate the resubnreer.on oases, sigures of esrbare td be ur*" ,;c: -,ane t *o g wt'l be det,ernined by the *eeletants
-by
a plryetcals:='r' of receipte penaing ection ur.th him anri.r+lth reference tst= rieeleta*trer diaryr kr Colunn 5 uiiJ be girrenl t,he d.Lf,ferenceF--"reen Sofiuan T anf, tim total of Cohun 3 and 4. DetatledL:::rmatlon
' f! | r.1'nF.!:*d&h&qlHsrr; !Yt".i ' ' r
:
:,::: ;iLigpsa';
| . l-..-r's i--, d rr .'.:- r a r i , , r
f S A s
*f :.n-::::J.-l'l;i; *i c{?,#eg ln han$, *;f i;hs Aeei*itant for
ltj,lll- l:: ,'j{-rrnn in :rlir (}oltini:n n{ 1rr 5 of Form Noo?J
I ^ r r . I / ' riiliJ,'];\ I"O1?OS 8:1 l,u';:.'::',,1',":i";:: ',lO .ir;::ln I;O *r..:)n, i' 'of i;hi$ pUfFCBe
;i"-, i'1:.'-{1fi n:fl panilcirr;,1 l::l a pp.Fci::,4 r,+.i.th {li't /Lgsi$tent will. v i , r r l r
, r . . c i & v !u ! r *
,'ro'.rill frdd tl;:- *iltt,: i,r..' .i.'-,,, l-"1'-:ei-p'b;: i-ry l:^i.dB
/ r ' { \ , 1 : - . T ; ' i ' - ,, . . : . J . ; . . . - ; . ; : . . - r ' d
.;". - ;f C ;i;:.,- ,: ]i r.1r*1, -
l : *" , ; l :r i j ' ,Ji . i ten.j ir t ta thc
ln cLi- ' rrsl leats cn ths
' t
t 1 : I 7 .
li.,-.lc';" i;*:ii:lgi.n:..t d*:/ cll 1;lrc nettt cg,Lcr;iii,;jl 1,,;sii i"eot erl Mon&ay
?.e_.:. i j i o;. 'sit ' ,"ueC,Je--.; ir i :f l lonriay h,apperrs to be a hulldego Ttr€
'I:j:l-;:i;ti CIf;tj-clr ',:i-.lj, flf.::i.r"*;.lise th* statementr glvlhg }i.IFi , ' - i i - '
": ,: lJ.;: l l i j{ :rt. l .u::t- ' i}{ i l .rr ' :Jr-:i l .-c j,tr ir.b,:nn S lf Fr:r"ful }ic*? qfid
Jr::rr"'.'-.' ' i."i ' ' i,;; ',,- : \':'.ii.r:f fic,.]::etafll o11 'u:''1."r ;.iiflF sr nelit dayr
' - ' l it t:i,:*j i ' i ir.Jl:? 'bl.rt $*cl;r*n sf,flc€v me.rlis lenetpts *o
, l
' I
,o:..'.r.:.,r'1-,f l::r v,t,ll. 1:;rr1.1tsr."i;* 'i j,re i.lositlcn in reh;,rect' of guch
,.:ir_, -.:-ii-,:-rfr .i frr:,,=6;''"],rj! er:rl,tinns . .t ti* Lleekip' /rt:::garg $tAtenentI
, ,.,f,.1i:i3 r'b lb *uilnji''r,'ad 'l,s 1,1',n il.rlier f,::.-t:^-'.,:J"',r, r,.,
. {v). 'J}rs U.:.J*H' iiecl'*tiw:y lJiil. gio* l:;'.e :reiilarks ld-
{1,:'r,r.:,*l- i nf Fr,r;.n {io.g, i,,fu*eklg /a:t'efire Jj.;atenrcnt need no*r * + t , _ . ' - r - - r , . , , i . . - l r . & . ' , ,
b;, n.;br;l;14*,1 "i*, *ir.'r ;rcfl'';;,' fiecr*t'1"r'l' or ,sraretary of the
i:)*p'iay'buent ttLer:: l:ic.r i$gu':s r":;;:.;il.tfi.c J"ri;il:tittions to tbe
,nffcat th,at #Lr3J. nta'i;eni*rr*e chpil.]* i:e 5,;t u-i; tn hi.nl
,L{i/'ilUj,l iLi.,:- .';l'-,i',].t l*"ic*ti'1-l;';l,lif,,l liir;}$'.F#:&"S8,-iivS**-.U@E'L - . . - - . + ' ! F b . . - . j 1 + - r E . . . a r
S3'; -.i:"]
f;gr s'"'::;,g11 '., ', i;re d,sepcee.i +f tre3"i receii,te at
'ol:g iieelnta'n*r* J.^'f,sl:e Hh.lsh .!.s ref"{-e*ice *n ttre ueekhf
df,epoi.'el t*i,trle $tr i'1,fl txs;." inrptien Senl i+ith cases Hili.ch ar9
gj t l : l i r l r t * . . , ' ' , ' " ,
i for
No e?
I : t : , t : - ; i . i ; . f d ;
:- : -r ai 3e l.3r
: - : + - - i J " . -s r:t I L, .1,
: i , : is6g etl l ,
-- 'rf.: l inl-j '-,1 *i,*jr;g?r*
- ,
] ' r(r; . , f i l l i : . '_l^, enr* aE j"pclLeeted jf : the
l ' ' : r * . : ^ . - . ^ ' f l .;....! s;_ijij.:: - ;j.-{; i* tbe teinfO Of dLepOea3.
:;,: *,j '.,j,-.,'r,:;tj 1jee+"UI"e. Sf, gffl,gignCy Of
,,,r'l,B j-,;,.?F;:ia{:j ror' {,rnicA. trru offlce iei-:i.,,i:: rlj: :.:al_ ili: 3lublic ilueinesg aild' ' r . : i i : i l r ' ; i i t". ,r l ' co:rrsslgndence O*,
i i l i ' . ' ; ' l : i : - ' : q, ; . , , i t i . : , l i . t i , iu i ; . : i l i t , i ; ] . lg On .hhe f i iSip6BAl
iii l i:..i js,lgd .l ,: :1;ij,.tr :r.ec(j ip.bn.;.
{ ji) ::r':r, iru-,r;,ci;-,il sf thJ: nor:th.ry *tatemer}t, of easen-.- i l l ig rj j ;" i l :r)j..: i . i :: 'Ls T:,::;.71.g Xo ti ie nr-rtice of gfficers. :i-:r'*tr tha"! h:-rri.: b.l** Ee*diitg in .bhe ,seations urder ::.:' o]*:rfie fr:r r1-#r, a iroiithp afld lrhere erncl whyo fla- cinen'i i wj.l. l ;.nCieate pax.ticulars clf sl l l ive cases pendlHt:
.'-ol fu,: *ver a' r.ioilt[,;' s, AAsb- drflI.b-e-_tfeated,a* a ]ive
: : ' ' q'itr]- it i:ais bcen rfi.r:arry rri,.:poeedr. fb montbly' -':er!i:fit' rsr.J.r 5,3"r.-e {i.n ollpcrtunlty to off icer# to revierr1;:i:ditng +i1$rl* i:n'J arso p'.u ride tirem an orca'slo,, t,o
" '- ' - : ' i ' rp{ ' '* ' ' : rr ' ! ' ip ' :-.1 ' f ,1-r thr eubordinate gtaff to taice speclai' - -" i* .2 o?l to ob,raj.n. upee;f jr ; crders _*r i ;h q vieu to expedite
. -: d,ieingaL cll l iu.*h e€ifrefl, i
( irl) Ths fiiiat6i1c** ;;ii"r be preSuuec in Form tro;g;: :r dtarlm,t r.,rli.]. fuij.tl"a,ou eeti.rn hy g;tvtn$ the nuubers cf-": I '".ie5.t'"r'nr;; ' ';g tl:r:{; takln oir firee} remarnlng unrlioi:oeed:: i+';O the prd ni ' i;r:e n*r.i 'bh "p,::ece*d,ing ihat to whlah the*:".:;n r-nL:rt.:r.'_' lir*,:i;rr't; j,j"hh :_u;lfficial flies belonglng
-':tl:.':.:'ii .lhe::' :.
t** i,;rorr,girt oit to c\filc r+ill he inn,trnrled:: ii:see ri*tis* '".i,'"",
si,.."TgrE'b ,111 *:irepare -[hese li.ste by- -: }::tl o;i g-rc,r1,- ru.i:1:h,.
sy
W
( j,v) si-u
: ; : e L i e t f f " '
. t , , " i , r . i . ,, , . . , 9 L r :
t:r.f:il :'::'{r.r.i:
i , , i J " : . ; ' i "
I lrthaJ,s:
[ . ;etJ. ;n 0f f icer
?h.e'; u:l.i...- then
nt
$r
1:-,'"i -bhe tsslstanl wLlJ. scrutlnise
Af Oeecd t^ h?rcnara r L.^ - ,
je
- ) : _
'ntet'enent in 30rnr Ec,g e s€pg.1c,-;e :::: :::lE used for eacn periaJra;ouu;' *nffi: eueh for=s be,;e :-*:=:." :-=.: Fetrared ln the JJrevioueinonthg far/ pending ca*ae€ t.- .=_s::__: :: :.i. iher actlon tgleen ,rhi :hRt cese r+ i lL be in i ;c E- . "?_ _ : - . _ : j :_= : :a ie :e* t fo r .bhet c f iBe'beJ 'ow t l "e jae t en t r iee . i - - -3 : l - : : : : : : i , : : . , sub i ' i t rhe aebca l le 0 fit l le i r pending cages in .Ecr; . . . : , : : : _- ;_- : . i r :_, :_on Off icer by f , thof, every rnunth. ihe scct:-o: c::::-: :: i- irn ,si11 eullrnlt theoongalldated et'a:tenents cy ::-e 1_-.: : i =-.-erl,. r.ronth to th€ underi teeretasJr Wlth. a br ief i - r . ;e : : - i . : :3:_x: : :€ fcr iouing ae{bi*rs:_
- E E , € h e h
F B F b F F
Detallspoe i t : .c: asi:-- i;e leeistaterer,t
Iresentpceii lon
l lo o of caseeadded/dLsp*meC.cf or traan.,ferred tc #alJBook*
c * 6 _ b E s r r j b s f r _
_ l
u) il.o.. oj' cEBeE pehdlnebetween ? anff
-f]ilfftr,u
'b) t;p.. of easeg pend,lng
h.3 between frtffd "6, nsfrthels
" ) l$,o r. of, casee pencllng
betueen .6 mafrttrs-"fraEns yehrr
d ) ivg: , of nuJuu penctingbetb'een 1 ye&r- *[ii*e yeaffB.c
e) Id'on of_eaees pend,ingover 3 yeare.
_ _ _ h -
flhe Stetemente reJatlng to dispoeal" of
Ia
ii
{rr vw .s.,.HlJ(rsar or cagegr i-f ahilr ullJ.be removed {lnom dmong the etatemente eubej"tted j$ the
-.
I
4 4r.rf)
to1l.F
I
)
i o f
) €iFef,
la 11
"54-
;'*e noitth croeeed j.n rerl 'Xnk
ancl kept in a routlne fo]rler'a : ' - iic eiittra set of stqtenentd vll' be a*an$ed in' i : ; - :- ;6icar. orderr the ratast nLiJg on.bop ana the case urth
' : :gest period of penrleney $eing at the bottorn, Theei;* '.:---::ie will be pleced in ;i folder of *S.i;qt,sinr,rr1 of pJnarngj,,& *''; : ' r€atry arrangeci anct subnritted to the unoer .secretary uithfu''; :::e c.entioneg'above clury racord.ed in a regula' fi ld opened,ru :;e purpglee. The tltle of the fiLe sliould be ,l,iont,hlyl"e-.:.-:: 'u of caeee pending dleposal for a ncnth_subfilssion on!E ' -:: of errery nonthr o
[- -:- :=d'er to rer],uce the de]ay ir: ttlc dlspoear of buefuiess in& };islatt*e secretarJ.at, the folrowing st,epe aro etrggos{eclr-
:; gecretary shoukl cievote oi:e day evdry nontlr to reviev; -:i: 'nss lonb pdncl#e fitee wLten ale 11s3s i:hhn 6 rironths oldfi: -'- cfficers r:oncernecl, i':/.r.$/$s wi* efunila*r;, revi.ewrr':s 3ercllng,.setween 3-6 monthe and u.*s;, lesc than r *JntlJ orrr;
::.) ltfrer€ caseg are hsld up for coiamen.bs or vLeue with&K :epartnente I $eoretary ei'ur-d contact hJ.e oountorpart int ::br deSnrtnrente or a*ange personal cllecueelons r,lith a&-
": cllspossr dr eettlernent bf polnts at reeu';
L lie OffieetrE at the level of Dbputy .Secretary qnd abovo:- =:ange to trralnre a Ilet of ceseg De*din! ulth thcn ovei.m: :-: lE tde Eorn No,g and eubm.it to tho Seoretary.
' ..13t statenwt in $""* No. T1$ or g, as the cego
i*- :e subnitted uhsn t,here "$u
oo eases peud,ilrg.
nay be,
CATJI, BOOK, * -
uo f i tcps c i lu l - i l b, : t i ;kcn L;- ' vrai of cxpeoJt lng act lon
vJnarever
for a loog l i iure fe*g*r /- :nf les hetr i ub before l .a,,r ,
cour t s , e t c ) may i re - r sg l . l f r ; : + r , - r { l ' i . ' 01 . . l l , t ; r : : o t i t h l ; 'i
gteteTuent of penoing o8: ics 3l : ' ' , j i ; i : r r : : i . : r p.r 'cgrc$t;t l
v, lr}{atchedl througl i s cal. l Brol. t .( ; , ' i , , . ' . : : l ic"1C) tq bema!.nt inlned byrflf eectlOnS, Thegt"l ca.seS, [;i:Ot^it.i, j i ' .)r"'cVcr be SIlOwIl
sepdrr 'ately ln the bi:eeit uf hi^. i -ancc i : ' r the mr:nthty
statements : f pendlng oaces;
i i ) [he fol ]owinE p:- 'ooedqi 'e shr-ruld be fol lowed for
maintaining the caf i^ Bookg-
a) As s00$ ab thc Assistantsoo$ ab the Assistant f inds tbat no act iot:
. can br necd be taker: or j an outstranding case f o, i l
e*podit ing dieposal-not even by issuing a rdminderfor a
pcri*d of ableest six nonths, hc r,r i l , I put i 'b up to
tAc'Under Secretary throu6h the Seetlon Off i-cer for
orders whetl :er t [e case nay be r;Lansrerred to the
f Cal l . bskr suggeating the datc on r ' ;hish act lon cn i t
ehould be reetar ted;
b) fhe Under Secretary, wil-l cxamine the caseI
c a r e f u 1 1 h a n d . s a t i e f y h t m s e l f t h a t t h e 1 n c ] . u s i o u o f
t h e € ' a s e 1 r : t h e ' 0 a 1 ] . s o o k r i g j u s 1 ; t f i e d a n d
pessorders dcucr, l lnEly; ,'
c) Wtren'a ease has been t ransf erued to a bal l Book
no further ec,|:iicn will be tdiren or it till thb datel . I
of its reopening crr tit"t need arisos to t'BkE actlod on
tt eer:"ier in conseqllenc€ of r $flXr the reoeipt of e
deeision of a rJew Oouri1 or the recel,pb at a repLy frouI
the partffoncerned eooner than it rvas enticipatedglI
55, L) Caeee vir l r j ' -eh have reachr:d I stage when
$
'i
i
tI
i
bgr
l \
:l )-'-.},e-rSer.i;inn.of flcer .wJ.i.l. sc"ruti.rri *qe the
l : - : bok dr l r ing the f i re t week o- f every month to
:3e : rp t rhe cs6es whlch h ve become r ipe for
: :=:her act lon during the raonth rr i : ich sre i :rought
: :mard and actJ"on ln l t ia ted or , ihgm ou Ju* datee,
l- .e Sarl Book wit i be eubnit ted tc ,he IJRder, secretary
:: :he seeoad week of every month ar.rd r irr l - i l i ;pr1ty
! : : :e tary once y t quar ter , . i .u" , , :u : : i r :g t t is , t r icnthg of
- Exi iaryr Aprl1, July and 0ctober. [hcy iryi ] .L nat isfy
: :engelves thst no case on which not ion coutd ha. rs .
roetr. taken eufiers by l tr lncL us, i-orr in the 0a1L
3ock, sad wbere becossary given ttreir r:etarks cr
: l : 'ect lons sbout tbe aetlon -to. be taken in any casel
e) wheirr a case p1ac6d oh ' [he cs]:r Book is onit ted
:f.od'the,noEthly a:rssr at'e+eoeorr, i^, - u.,Lal numbsr of3as6s brought on bhe Oalt Book should Hou,ever be shown
separtol,y ln the br6bk s.p o* thc nonthry etatemns
rf pendl.ng eaeeE ;
f ) 
CHAPIE h - V.D*-.*
I
INSPECTIOftS% * * { _
'INSPECTIOIfS 0F ts fiiiitrlir-]S I
'Ihd pr.lrpose oh carrytng out t?n, "i nspxlct,ions ls
I 3 7 !
d t l
-F
lf,.l
r&r
lr
!!
f
rg
!
T
:
t
t
I-
l
I
!
I
I
t i l io-fold rrin'o, ,t) to verJ.fy whether ti ie 1rr:odedukl p*tecrJhecrI t
t s belng obser+ec in pract.:l.oe ard tjr : ro c;ive sul,bai:}e
gul.d,arce to the branch "lnspeeted bo ::alee Lts lever.sf per-
fc$nsnce aprd t.cr Lnarease lts eff,Lclency, Ttre ehJect of
l-rrsFect,ton ls not r',eJ,aly to ftnd rapses in t?re r*onkl$g of
the Sectloh but aisc to g.ive Fr*cttcal. guldarue eB to hdvr
tHey ehorll,d. be remed$edn
r I€QI.IE}ICY OFG r @ - 5 * d
58n
iN$FACTICI\IS [email protected]
(J. ) 'fhe inspectJ.on of bra,neh shouic be caml"ed
I
(ff ) 13ne D€riuty $ecretarf corteerrred ln rhe
sliould lnspect the S?EtlJons urder hlm once in ar c
mdnner speclf led .ln Forrn. Nc, 14 preferably at,
t'he begf.nnJ-rq of the next. carender yb*r r.€nr durlng
fanuary sf ttie year aftdr tk Urxier $cretary cafls€rned
has earrled out, hte lfispect{on f,or the sesond hatrf yeeras i.lluatrated belowl-
l {aub hy the $ect,lon Head of t,he Branch. Eacir sect;.ton c*flcerl
$ectLcln lhad shorr!.d J"nspest hLe own sectj.on once in three
iled 1r{ f'orm fqo" i2, .lr checi{
Llse .of, poinrs td ne observed by gectlon officers wlrile
$nspectlrg the sectlon rs durLj.ehed vlde appendJ.x-vrr,e
Tne u*Jer secf,etary ehourd Lnspect eactr of Lhe sectLone
under hlm once Ln slx nonths l,n detalf rn the ,manner sSxlcl_
f.led ln Fonm No" 13.
nernrrJnt
y€ar d.n the
-
ffilllnm
I
:$ ; ; ;il; ;-
* - " * s e Q < g a d s ;;.- ;
-G; ;;;;_
_ * * _s : -;..
il ;.; _ _
' - - - - - e i r - o a _ i $ _ 3 t \ - * 5 i 5 e d E - € q r h * *
:. *:erter endx.ns p::tlE | ,-y"ru *il--l;;;;;:-:*rch a.prrf= ii,:::__ {:ry -
i fi*i-J.,r,ros:.:. ilarter endlrs
T'lns [ ;;H* rr week !
]j_f:S .*-
- rure - J i . t t - -= i -plrsr t
1Il,u-eek t i
c r-*. , luarte,r, end{p1s
f.:lfn ! rr Half ndrrnq Is€pterirLr - o.t"#"i i"g" canuaqp I
r,? J_rarrgr endlrs i 3slr, r pieelr- IDecerni:er i irE" I
. tE z
% - - - - - - - - t - _ _ r e { s 6 * q - n * n _ i * * _ F s _ _ E a r o d
rc= !
0r q - d 6 - q - - e c & 4 - *
F6r Lhe rv Quar'eer Lhe sectian offr.cer #reee not,L:,;.:e:: ':.j.s
sectl.oh ae ttrcs url*:r.dec.rletary *tr,arl_ cari? or,rt hlsL:*ec:ltr 565 gil€tAfid. I-la1f ],,e.r ln Janualyo
u --he abcve'::_J:":T;-::J:,,Tff;::r:::ffi:r.bplt-y secte:Erye at hJ"gher levele' .1.€, n Joint secretaryfB:lrlor,al SecretarTr/secr.etary shaulci, mcaslona].Iy carry odt,rc lmpebtlon of the branches wlth speclal r.eeeren&e to th€r'r*stl'n of, dleposal of ca6es. .?he seeret,ary shbuld cnnduct,
:
B"+r18e clecks o. a fe+r sectlons to eneure prornpt and effr*r*'* dlsposal of r*srk ln thd regrs!.atuna secnetarlat"
I
G;EC?ION *PORrS.i
& The fnsgrectlFrq Afftcer shatrld subrrLLt hl.e rep$rtr '--i's funn:diabe offlcero A', notes 0f J.hspectlons srrcuiJ ner'-=fulry drawn up Tndi.catlng.the defecte r"n the dor:rse ofE4s:g{Ons errj er.rggestlons for the gereral improverent andt,r-,:ri of worft.
E
t r - j :
T h e S c c f i n i r e ' - . . : - - , - Lv v v v J - u r r \ . _ _ * ! = i . s n f U i C , . p f G p A f S f i n i ; # t , s _ *
, f rent shovl lug act ioi i balrer: cD r! .-= *aEi A::nuaj. I6epectj-nn
Feport . in For,u Ns * 15.
JgSIgAiP4LJ&EIIiW''t ..,F '|': T--- ''F-?- -_r_a_Vi j i_:j iE
6Ou O- l l : i l i , . . :Cf , r i j r , i ; : r - f i r r =. - ̂v r . . , " r i , i ua , r , r r . rE :e ,L i rg g :oU1C be i r g l f i gVe fy
quar t€r aud &t thosg mecd. inEs pr .ob i3 :s c 'nccn3ing the ,I
w' fk tng s f the geg ' r ione cou. lc c€ c iscussed," fhose m{?et*., l -r :gs ehorrrd be csnductad in sueh e :annelr ;hat membe:,s
cf the etn*r er -so r :nor i rc reBr thE r : :3J- heve a shax,ctn ehapi r rg dec in ionr .vr l i ieh are e icec at rmp: :ov iug th*
, etendsvd of eff l .c lenb,y* rn {;h.eee (€ei ic3s,opportunit ;y
. , should be g{ver: to evr.,ryhrcd;. to e4ress hrs ,} iewe so longag they are re levan. i ; i ;o f i re . r_ ; iu i t : ic r ,
. -1".i-1".,t""i-4.,i.*",-+
. f + O t
iIIF*i l l0l 1
g&ply_E_g"&gs
Liet o f rcce i$ ts rbce lvea and.subrntbt r*c t ta t l r . :
, : i o c o r ' t l l s t r i b u t * , : i l n t h g , o o r . r + e r i + . . . r * a , a c o + s r e e : J , r i s o
i : g t l o n o t r l . t ! r r r . , . , o . e . r , i i , s { t { r a i e 4 a i } { +I i
* ' - d ' t . e ' & G
**;* ." i*r- &,-"*."_,*-- ' -h,k*Bs@*
ler;iicr to q;hLeh i'{umtjer ur ,.tlutat l.uurbcr SLgr:ature of:: Off leen to recetpte of rc*; i .pts'- lne s."ecclverT::.-, r.eceipts gent - penta:€ sent
* -€*ss€n*ec*h e66*sse- . * . - * " , " - *L ex*hd-e* . *e* ,bbk
1 . 2 5 4 .h - - - ' - b 6 5 * a 6 s e b
d t d F * 4 * r * * u e D r r & - * - , e o e * _ _ F F & * 6 r r $ * , r r . s
I
i* s * F E t u * - " _ - ; - ' * t * ' * F i * r d s e . o - - d * * c - € - . a E A r G $ a * s * * * r t r
t E tl . ' I
t V I Il h I r
f S il g f Q r r l
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f ' - E , zt t i
l'1
l s l :yl
i s r i ,r:,.( $ n
I n + 3 J r t t o l,rl,rl fii i-f $'u ; i
l l l "
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l { D l lO " (3 t
J " - r $ l l t r - t. r l 5 ei i ; r - ;g ; I
I . i j i a
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F - i l l ' ' r '; ( ' t i i l I L g ,
;j .\ j "r-,
e
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l r (r l t
I r I J q oS * r d \
i ,te .'J I I -llt l i .J ' r - l i t r
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I-l fu fli S4 Fl'r"{ | i
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I P c : u l { i * l}{JJ O
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| + ? f 1 | |t f i S i l i
ffl t:]l { # o o l I
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l t ll o 3 |f ' r ; l l{)i i l , r , " I li H c ) i I
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7* Sectioa l tarY *
{ } -lteet eai t-',-dY 7 t
A) fr.re rfi}u€lns *tiii* 'lsed prap€rlY ?
5> '$ub$eets glv€s ' lbrsefl.y sn$ *tr"gar'i-g'
4,\ F$,].e hls n gsve$" !egiiS-n*t eech eubrY?
5i "["s t ]ste *f , dtePoeai rgivet nget.nst aachen$rv V
6) Is nmture: r . : f * is* ipseeI tud lectedcorre*tT'Y ?{te be tbst-ch*eked}
7) $-re reealP$* mede :over to i lsrr lstenbrs$n the eatse deY ?(tc be teet-chbcked)
5t t * ) i
J rb l s
8) Ie diary'tesb-cbeckod tvt by the tlnder $acretarYeverY nontb ? , - " .iioiiii lx cf thc ffffi*iur--f"
'bc'ken of- c!;cckto be t+st*checEco' t "
9) J.re rccerPte 'shlch "'
6are DoE tb be 91o{i'-#d belng dtar lsad?.{ to }: * ti"'st-cheeiicfl r}
1O] No. *f r:e*etPhe . ri 'ccl* I
ved ln fthe $cetfairiur!-ng er:*h- of !h*rre*cdi"*g throe'telen'dar fioftfrhs '
Aeafatastts Dflar$ I
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tuhe
lisslesanftl r* Diary?
t, f:: PmP;er f,nlu t e
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4) f,jre Parfii'eulare- te*"neir in a1'1 coLumus
' 6t the DterY?
5" - Ftle Reg!'ater
1) t{aintsrnad neatly? E
-e) $re f i lae. oPened t l ldera* eBPreprtate eubicct
evirbotsti t ;"G hest*sbeoked)
5t i,-re fttes Preetsc ana se$Prcsf i fve- cf ntrbjeet
'-. uatter C,entrt witti i 'n"- the f11"e?
it* tte fre*t-ehe';licd 'i
4 ) i , re -He*ard 9t : l t1 : : - I
cet i i ' :n and clate c; ' - .deskrirc&!*n isdiceb';ci!n tt:e eppropr'ict* .g"f$t f ins c laer l i ' i rnd
correr:ti:f?( tu b ; - l cs t - checked)
q) . l , ro dn?;e c f oPcning t" aad ci '+si-ng ?g f i i : 's
Plt leu cofresurY {T t o
-n o
- tc et- che-eked i
3 1.)
6. Rl"Ie lfiovcuert Raglstor 2 r
' t t , lel"ntsined neetl ; , ' I
2) f .re $ovenents of fr l i :s lmarkeC oorrectl] ' endta t ltre(to be checked)
1) J,.re Part f i l 'es sneiSa* rmsteE wtth n'rsin f i l i:s*E the e&rl iest 0PP01*'tunl,tY an,J necerls$r;renf,rLes nr,lde i-* tiir:Ee glete'r( t ; be r i leet ' ;+heekEd) "
4) Ie traclng of f l l "es ?eaEY to be tect*chsa,ksd eaql reeulf,sshc,uld be recgrderl ln'
. tha foLlowtng fc'rsl' ;*-*..,--**"**.*
e - l * * 5 - 6 , F { * L # h k d F @ e q * * * * F * * $ ' * 5 * r c f f i ; s b d
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mr:ut B';gLstor fron tho Pl-e*emerkgd !,. . .
e * * * & - ! - * 6 - - . d - a # r - f f i * * r e g * o t u 6 * d t - - - - d { $ * e q s & 6
1 :
2 ,
1 ,
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7, See&-lY .6rYcsrs Ebstet$i?rl i t(Co [ 'brough tbe laefwe ck15 ar ieers et .* tcnxnfr i
1 ) fs i t msJ .n te inod i -u ithe aPProPrlate rs l l l
' and eubmlt ter i repl l*larlY ?
2) / 're rr- 'asorig fcir d'; lnY ig lveu lu thc csee oJover 5 daYe rccer.Pi fC A B e S .
9) / ,rc dir ,3cttoos Etvcn tby S .0 . / t l .S " fo r
quick dtsPosal l f ,'c lelessd iecelPte.
4 .
5 t
-: 5 3
4) iire theee directtonn tbelue followeil ' i
(Fc be test -cbeckcd)
5) tYes tbe nusber cf zreselPtslcaeeB iuhand wtbb gay r'"Eelst-ant unduly heavY lestwaeb*end?
Si f'ny euggestt*na bF sInspecting Off i**:' -tttiuBrove the '9tatc lfAffalrnf
ing caaaat
Lre l;he statcr*ent th,fonght r:peto*da*r:snd eubeitt$d regula-r*1y?
2) Ees bbe l"as's eteltsm'intii";, '- subnd"tbad ir ti.ne ?- '
g) /rre tbey eulnttte$ i; t' , a ; - .
er) Depiitg. Slcreteby Et , t
b). Joln.t"S-scretarff t
. c) Ar3,dt*ianal, Fi+srr.;'- itary
.d) Secreter$' : ' .
*Jrre dtsegrtionn 6ivcnby Offtcele f,or e:+-pedlttng rleleyed eascg' and sbether aettsr '-*E&ken tboreon ?(tb'" Ue test-checkod)
lrre tbese etaf,amentdiscusged at theperi*dtea1 meettugsof Sf fLcere.
4hst ls 'uhe Psslt iortregerdtrg Pendtngcsges et the end ofthe S'recedlng mon{;h?
Fleaee g ive deta i lsbelorc t
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ger: t j l i - ' l l )
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]:C $- r" i i i lr l-'+ 'i: ;- . : i-rg& t r f l i n i l c > : i l l ' : ; t J . e s - f ;a b t s i l : t ; ' t t e i e i i - c . 3 i u g "d e b s i l s :
j".] }{umbe;' erf f i lee $r*ccrdecl 8: i i:dexsddur lng" the last 12montbg*
i i ) t{umber cf er:ch Etl . l "es eent toHgeordg Section,
i . t l ) l funbsr *f cl-oee* tf t ]"*s PenCi'r :gf ina l recordtng*nC i"ndezing"
21 Ie the Seafui.oi"i ir; f,:ffTi:i.;r'*ln ro6nrd fio r*cc'r'di.::6snd tndex lng.
17 Ie bhe poei t ion i ia t is* Ifagtory .
4i .6"re a].1 f i-ler: iLideiled tbefsre gt'i.t+hi:;l:: l';i ' lrl :l'e1eitdexlng ig r) '3f+s5fi:-",f .
A*e i,u&*v. t,I:.pt i ';r:ptpr* per"1 .y iiiir-3l'i i:;e;*,,
Get thre* L'*{le'I:1; i',"'i f'c't*eori l*C .f i le; i ; i i i . l ' r t : , ' -" i i : ;r rhe ih*r i
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v ) [ i u i l * e i i i l l ' j ; ' [ ; t s [ : r : i i ' F ;1g j : C , t - * i ' : l . : i - t j ! . i i r i j . :
t 1 I i : f * ' ; i . : ' : i i i i : i i i ; , : i . ' ' t :*- !r . r . r . 1 . g
r ' r t . , . , i ; . : - ) , . . , ? '
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r : i t
i :c) Tjhe i ieiff *f ,Jesb;:i;c*t i "on ls iudic l t ;*d i : ' lt l r* scver cieerlS?
x) the inrle:rec *EFti-e i*cete. has been gi..renSn t f . i€ CfJ?€Xr
xi) Lre L:*#ex s}^ir:s_ prepar*d pr.op*rlrvi,
11, 4ae,* ing aut * ! . u i : " .* ' : :n$sej&ecer:,d s/Fnper:,* e
1 i Aye bhe l ion i :h ly f i i i n r :fo ld*rs l tesded r lut i t i l *ti.r;e &r"id d+:gtt.ti.vecl ?( t r : l is t*eh*etr**ke, j i
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4) Are . r lecis l0ns ei l i ler* f l
fr) l3res!fie ?
b) c leer ?
#) Lir;tiev eppropriiti'aheads tP be 'hr :$t ' -
che*keci?
5) I{ow r.}o+n E?:*, under- iie!*rsusrir ruerk ii*+j-*, ' t i*ns fr.r,Y i t ' : i : i -r is-LnnLn fi*e E*rtir:rn ll*"t*I*tk?
"t3, Suard ilfl* !
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l i . ,w ui l t ;3 gl ' { -r i t r i : }e, ! l ;1 i . ' * I
n i ra l ; i *n e t 1 ; . : t . , t r : b ' :Lr :erered' iint ' t si:n s J.trL * f=i,Pr* nr*i] t,-'"?* :: it"n i:::{rf; r::
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I,y* :;h,<i:j '+;r,:L l. p:t'slra.r'i,;ij a;
$Ed ms tJ "n ta r t : cC{ t c be t e:st'-i:hc '--: ii;jid i .
l ' T ' Hef e rc {l::{,f;,:rnci Ft:qulnt
4) ie the $r ' rch j^ i i t ; i : :' r:i:r*ii '*:.t, li *1. I j'it i
ii+ g,l.lT- 3 * :ii';i:r g i:it; *::ei;i.t'lrei-l il:t r "! tr :rr. r - . . _ t : - , . . . - ' , - . 3 6i : ; . L t ' . ) \ i - ! i j l , r , : . . , : : . . .
j ' l a ' i
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JiT. 'rr i ; i l*; ; l l*, int*ir. :*Cr.,, . ; l : ' i ; .r : 'al.1J{ i* i}n€ rT' i :c+i ' , . ' l i :h*: i l*cri .r:x Sff is{ ir* ' i ; i i*att* l ' t+d o\ieT t i ic 'hat ;Le: ; t ; l eSch. . f i .s* ise*5i1i:i "
i ) . " Sal l S** l ;
l j trs ther* a flal.l_ Eook inthe S.ect icn ?
e) Ar* t.he:'q insr *&s€:iileepu ln *;::ie Cal"t keliiu ri,gi:; ,;,\iV{* ?
$n: the :* iii-,f,3 ca6eekept :lrr htre Cai-l Fcoh ,* l : j .*h : :hf ,r , - i j ; ' - (1t ; B!-rDrl-r-i:r:i u [.:;i. ,i i: :: :ir: it ?
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'1 i IS jl 'f i d*t:* ', ',1, il l i* i.jee* ;
t Lur: i);if :I"*r:r. ?
e# I f . " . , t f i r l i l ; ' i .1 . ; l t l .nbrrvu l?g
3i li::;i 5;1,:pl*:::.;:l,riir:!.i** *r: ;b *i-:"! . ,9 11 | : ' . ,1i: l l l i , .3{: SIr 'dEr:t i t , ; :q:eit. l t : t i iei l ?^ar ir:k i : ,r : : l - .
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Ar"* i;'r!.: | {.: i;:.*'1 }' AS S i t: i; ;lll i, i:r i , l ,? i r i , f i ; i : : ' i . r - lc i . : . r ' j i - r : ' , ii j i : : ' tei ; l i rni =r ;- i1.r1, ' ,g*:! gr; i? Tf : t i) : - i .s ihr:8r.f angcTrs !: b ?*r,kir jp,g l i i * 1 n , : + , : r - j _ i - Y "
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5v
2) Can direcb subnisi : i ; :n ibe extenierl to . : th,: : :i tene of work?
Dtspoeel hy f lnnciuct of ;, $ec t i cn O? f i i . r r l
1) Sgp*s s f r r :ce ip ts /cesas;1f sFr.)'r rlealt wittr t:.-;, 3 ,0o h i "nc* l - f ?
?" ) Serture of r :eceiptx,/ea*af i wr* r rent ing j .n j . *i ; tui- e' ,rct; ior i by s. i i ,
Other i t :eme of worknLt anJr, whish can b;more usafu l ly deal t' r i . i ;h lr f S,O.
- hiruself
t re teac l c t ,b1 i deal ln l 'Ae s ish an 'h s?
Classcg r . r f c sseE d is-p o n e d b 3 ' S , S . h i m s e t f ?
j i ' f t;; i : ;f;epe 6re hakr:,_ib; l f ; .0 . to i , ra in an dbr . rJ Ld rp tn i t tab ive.sr ld aonf idens* in thcAss ie ten te work ins int ,hc? Sec t i on?
5) Any nug; iea f - ionr i fo if urf hE:r rJeLeB:at lon si-i;{ri{f*iirii *ij [j , C
"
?*p,g*ut i"gng r i f ei l I r f r , :"Lnp1*uerifra'o i.,.:n
f iE r ;e sC i i nQn L
7 j
u r J
f j : l
rillfr$,/'t/1ar,p.
t 6 0 r
{9*nq'-t*'l-lgr"tA.Lf IS"4+,y .rr€spscTroll _q{ rHE,
l, Date of fng"n*etl.on !' Zn hhrtrla trf *hs Se*tton r_ l
3. h* q tire $ectJ.onG$flcer .
4n, n* Trry pfrsts 4r\] vecant? I,gin*,t wt-eil ase ;;;,'-,as€ nt? _ .iFlease *i,&reute, rhe pssirl*n i*tJso.y*re{se }
S, $fhettnr_lim,9r:ctLr,:n off$.*er;has tnsp*eeert -,iJ,iilu*.,"
i.r,EQt dulg*o of quarier:-i$.ns.p*c5ionJ-nf -irll= se*ti onffif *cer"
6* F{a+* i}l tfr." ciefcrers rr+ri* j:ced thesra.ln a,*- *iJ*tf i_ec i
7 ' hTrctt*M* f *tlcr,+irrg a r',= ;ma*nte I ned rr*ee 1"in,
a, ** f . CLstr l - l : i : t lon ;char.t,
, b ) Sec t ion D lary ;e ) *:fr, Ai.ft3er srar** rnEnt
d i cal]_ B++X i
e ) Sect{err i{ot"e Ec*k if i $Landlng *rrar:* Fj.Ie i
8n i,.t-* rem{rirJax.s il$sue.igrar ic, . i j ,n i :J. ]"rr" --"- ' "
u ! . t - - -? c jr;.."l
,l}i',;,r::ll;,1";1.,*. i:i: € r
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FOR'l: ' '
62
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.1119 "wguqf_sgf€TARrl "
7 ,
gqguA*, $Hrygi{ro.r* gg
ttlane of th€ Sectian ,
Dabe of Inspeetlon
PF!" og Inepe*eJ"on hy the iiJnder secrel.eey. . ,
'dl'r*ther the ,Jef*frts pc_rJ-nt*red out *y the UncieE,fl::. ir l, in his rr:silee*trrsn report are reetj.f i+c.
lm th* pres*rii:ed reg.te* rt€rs nr*j.r.r*,* f *nd p""r*iiia
Are tr"!)* g*+r:b.*rs reg:tled rprernph i.y?
AJ* the *agot: .{rivle.}r)-"rC t_,y !t . l re t j i#er $ecretary,
Ho" .of c-.rsr:?s l r : )r r-+ j ; ,_: :It*t'le'..fiiri {ilanp}t. s,; ;--,s-,,.
th$illd i;i.-: r.nal,'g ) "
'- r
i d h e t h e l : C & R , e i i e s a r eftargrj* :f nc}titirh&t lsth* $tage ?
3 F
A(+a
s.
f jr.
it
8*
g
lSo llhat ls ahi !,t:: t.:r:,,;r:i:.;Uircrf rl J"a;:cea i +l_ {Jij ge s
- j, *r.Lhe I,aee 3 ftilriri;;:"- l.c:,ri..s$ns, for ti:e lca+ **.jrflr,:r:_,tage o J.f rl (11. +
e 1 * "?tir* i- L s .i: ir€: l:r r.nrh:*::. *f{rJr:gl pq ii_p:ri,_?.{-ir;; .1.il i i lgatcct.J.*ri f t:;: i i,:;d{ tl"r*rn' *_* . 3 r " * . q ?
_ v 4 r q { : r
iA. T'h+ reason trr 4iig i)enrj**ncy *nd sr:trr: i : j r l1 oFf,e*e.t.l . J +
14. hthether t,he staff ne*t:.r".y iare fe ld.regular iy { :o 6orLout t.he de1:astn*nieipr*blerns.
15. ftneral obser*ratlone f +.r !lrnprovenent cf i#- *oi";***p of the $ection"(Nat eoverect ln ,+ny r.f \,,:*
. guestJ"o[.s pysgl;1l"onai:,t i:#tr,:: . i .
6 3
$fief'{E &}s} DH$r6tiiqT'E+}t 0FirgSFECTrIffi OFFIf,E iV
Fate I
itl4 ilr{}399.
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- s * - 6 - F * c D g € * r - k r s - a - c - a - - - n - - - r r * € r € - - - *
r - - - * - - - : * * * * * ; * * * * *
!:{e€tg.podnted {Hrf sr Acrl.on al.rcady reken orsuggestlone made .tn the propoeedprevJ.cnra Rport* # * a Q ' g * t s d € * e t a
* c 4 r * a a o * d * e * & € € - * - s * c * * s a e c * q . F * n * * c e * * € # *
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l :9t lp!f ,E*gisiratf n; i rnj r l js, i" . i . i , r ;r ; t3cn of tappal to aLl"th€ #eet lon* ;
Coni foL a*d ,1 ,1 . . ,0 ; - r6- r , , r . r . . r i i l , : i i . , ; . . t r i ,_ . , , r i id Tssue $+*t j_anlncLudlnlr f-, i ' , in'; lr,:fr:. 'r - ' rf i- i ' ' '-; { jr i iu rssu? li ' ;(
'Sortlng nr.l,t l}cmi**f 'f icial. :r,; *n:fi.{-ienil.aL l+tters arr,"jdell"verJ"n; th*nr i;c ilii -aja,i,;]t,,i,i.::is
fiff J.c*r.siFutt-r1pt uB iuFr;'g"ra: t r$,:Ell lr;r,:_i-.. ;Lr:r.s *cl the unrjar seergtaryin*ha'r' i ' : . 'J' r l ie gerJ*11;'n'"ri1_
.-;r.. i ;,:LJ:pa .. stage 1,;ser.f so ft i lethe cen" p*t th*ru irp- ;p, - t i,u" ;oc ir,t fr.rv $p6 other Off ieers ;
Snsilrjtt. l *i ' , i*:.;. l ;*1*i:1,;}f i i i : . i ir j i i-,:., ' ,-1.,r:F 5-n_tof tant referetlgeslrntalirf ir;f Ur*eric,;, l ' i :,2g :;,;:,r.., l111 i;r.t '*-ircrfgh* tA thenotlce of r '.r:6 i:*r:;:+irtt,: i j , i i t ice::s'runeoiitely ef ter thetrrece lp t r
Despatchl.sr,t si,' f'r:ti qr,;:ii;-i. , ,i{j retrJr*.n to ccncerned$ecttons af te:: *,r 'f i :,-r;rr f i irr**.e $ss,l r ,
Coiiselidation -"i
t:3.-i i .r.1in 6;,ri lars sbatinents.
fO fn*tntElri U1,,* tc*1...: ir: r, i.tit .:) Ut* *Un t*
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1 6 6 I
APFSTJDIX-II
' , (1) an rndex si.lp ls composed of two partso na.€ta) t l t fe end (b) rr le Hunber and date of order, clrcur*rr 'et
(ff) fttteg,Slb"; The subJect gtven ro a f i1ecal led l is 6*[t let, r 'b shourd be as brr.ef as possrblo butshould gtve'*t a glance auff i .el"ent lndtcat lon of uhs contentsof the tLil'e so as to serxre fts an ald Lc tts lderitrflc&tisn.the rf i t le! sheir ld be r i lv ided tnto (a) rgoadn (b) rsub*I{eadr :!8ub*Ileadst *nd (*] rcointent,r tn frre forrowirlg Banners*
(a) &g*** Th*.r tnpo;*tant rtord that ls place{ftrst ln bhe tli l.er by rrhr.*h ibs al.phabetlcar posi.tton tn thelndex is detersrne'$ and o* r.rhr.ch prrarartry depends the posslbi
' of ftrdlrrg the tltle ln the l.ndexr ts called the flbsdrn TherHeadt nust be a vord or rp*x,ds that r*1rr rraturarly oeeur tfranyone whc *Ente the pa.p*'r rt, r:ne * not be too nlde.
tb) Butt*rFaq3 frre rllead r r+ilr ba fo*"or.red hy ar$'ab*Headt CIr *$ub*Headsr whtch should be more J.nrdlcatlve sfthe preelse subJect, at ihe f Lle firan the rltead, , In seLecil.l$ub*trleadsr the consiq'eratl'n io be borne ln mlnd rr111 b,e .fhesalne 8E tn rgJ"ecting the rhreadr vlu., that the uorvj or wor"rlsselect€d ehonld ba such a.s are lr-kely to strlke anyone tn neq:ii
'Gf the papers contatnerl ln ther f1ie. l {here.J.b ls necessar}.Lcihave nnore than one srrir*head in e tltle , Hre wlder arid morsabstraet should genera)-ly co&e before the narrower and mCIreeoncrets :
t 6 7 i
(c) fo$ienle af -i,er the I heed I and I sub*fi*aii r r*i i i
come -Lhe tConten' i ;r . ?his nust be as
expresslrrg, cJ.carly i_!:e .:::ac b sut, j ee i;
sirocrg at * l i i ct , : : " . ikc, a : :-1,SFi:cet. t f the paper, i I in Xoorl ecntei: t . . j .
hr icf as conpa[ i" i r1e ' , i i .F.h
oi the r 'J . le. f f a c+n;*xr;
!-,;:;*d* Il"ne , the ex&e t suir j -*c t
cs: : iq*, t i . .o: . .ded in general
fl le nunber rrnC
a new ftLe l i . :s
te rns l s a f ; i i l e F rac t t c ; i usc , f . o r , l f l i dc rs n : tg,c j l s t l ngu i sh / f l i * : ! ' r ; t n r - ' l r r : r $ r c i . ; i t j - r i ; r ) i 1o*qe ly s im l raF
. l : u i ;
; : ' r t ldent lCai SLrb j . : t hr , i , in+ l ; ) f l f : rJ , " s , . ;er in igk lng o* t er re icxanlnlr l j ; severai f j .1as before ir!r*b :r.s *. j . ;nte,l is fou.nrl.
{111) ; The , t t t le on aR1;:der
da te*'i-=een
s1l.p wtl]. be j'ollowed by a reference toThe ;)iroccCure for allottlng a nrmher co
$irtl3$#d in para5rarrh 44 {Chapter_ I).
i l v ) , c o n s f s t e : : c y, ls essentl€. l ln lhe select lon of, hoth heads €.rrd sub_headso for
exar*ple, f tJ-es dcal lqg ulth ruest lor:s * i l ; r f shoutd be inqlcxedahrays un'ler ih': neai t payr &.d r"ro L srifte tr.nes under pay ar:c'ss&e t ' lnes u:: icT r se iar;r or Emorur*intn r n irh, i .s ca n' be secure , ; lby rlraintatnlng s. i i :;f ej ' sif lr:.1;. i i i .,: i :c.irp lr.; i ,:, i srrb*heads fofrecurrln4 sutr j i=e is o.nd ti:en adir-.:,.: i ;.1r, i,c : i t,
.,. . (',r ] yoral |:*_er!-"ilj jq$*r""s:ls ?he rrhole tl tle
rHead t $*b-I le*d r &.*d rCorr ler :1: I s 'cul i ! cnus: i . r t nal_nly ofsubstL: i ' . i l ' ' :c , ah;cr : i ' . iv , - rg: r ,herc : . ] r_.e: : ;a:r . , , a. ; , r . , j part ic lpa_ni : ; .l ' i lnor -)erts oi ' s;)rr;cr' i sircu.ld rre ez;c'uue,i ss far as posslbi.et ; nake a str i -c i aJ,phabei : ical ar . ra*gc i r :nt praet lcable. . { , ,hei ; t t le shoukl b: erLleurated or ' br 'ken up rnto membcrs eachecnslst i rg ol ers f ev words as nosslbr.e, aud , :ael : expi-esslngat l e le l rent ln tne subJect natter" Each , , r i l r begln ul th aa capi ta l lo l t i : r a: 'd separared f ' ron t t re pr€c, idtng one by r" hc, icdash.
J* feu
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irnder the FStr if+nsnltatj,on)
H.egniatton* ** ccnsuJ.t the Ir$D. e
5..n prpp*se1s r*g&rdn_ng extens*
J-CIn of servLee ctt offle*rs
hsLdinn t*nure pcst**
'{ur:sti+;:. raire fllrer r;*FJ.t shaul.d be
regarded as the sole cr l ter ion
5-n malrl"ng pronotlons and
eq:nf l"rrrat ian iR sf i le*tton posts.
Fgg {fC' igi l l i i i t i
l lesul-a t,J.on 'Tonu
Hx*enslon *f ser
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tc eonnu.nlcate &*r,rg"un renarks &,lversg
in the canjLdentiai- rcporfs ta flJ.reu.r,:"ci:ances 1n
pcrs{)n$ co.ncerned l i ' r eertain comn[rnicat ion
circungttnf ie#f
Tr. ."ras f r of t,h* ahcv* t iJ. tL* i r 1h* word s ln
l .ct i ;erS Qfe I Head S t t i ' l f ,s* undei ' l lned a:-s t-: l i : i ,-* j{ee.. ' ls t anC the
: t s t l f t ne t T f i : L * ! i s c * i l l e r : t ,
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5s l.*b-, i shrlr,:nt* I ;Establtshnent* I I
Library
"Ecfere...*r--' a.:td Research
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ffeeat,ive See ;lcn
Cor"-*1 ttee on Fut, .lc Lrnde:, f.ahJ. r:1=;:
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Est,lna. bes Ciru:rt: ,_ Lc{:
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b1,r sacn Sactron cf legl:;L'.- t,[re 3r:c]r3iarlat
respeet lve f t les i
Tfrtl.tr $&' { I Qii* Sg.iJ.Q'L"
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Bti"Ls
3Le*tlon pf r$peaker
Eleetton of Depuby $peaker
FresLdenilaL SlectLan
FrasJ"dlng Off teers Conference
Ttstt of Conmtttees from otherStates
V j . s t t a f i i . I .P rs
Jolirt $e]"eet Comrntttee (mnefravenue)
Scleet '0omrr i . t tee
Htto t s trito lrf Heinbe rs
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I i y l v i J . e g e e ' ? o m n t t L e ' ; * ' r
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Comrtltteec] i ia:i:,r};f i jser.s C*nxl.ttee
d) i ieruth Central Railkey Comrnltteer:_.) .iruthcr.;: Re6iol; iiatLt.ray Cornni"tte*
r*"-*g*E'Usg;,.ip,S
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t ? 2 |
Subl ec i
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rdjor*r,nrent ltctton
Privtl*ge
Feti t lons
ilatter tider Rr:le 6S
Bll-Is
Election of Chalrman
&iectton sf Deputy Chatrman
Freslelrq Sffi"cers Conference
'Vlsl"'* *f fiomn{ttees from other $tgtea
?Ls t? * f VnT"Prs
fiq:l-e*t #omnfttea
l,h&+j; fiho of Menbers of l*glslatlvail,*m:"r i"i
Itei rf t{esbers
Reslfine of Bustness of tegJ.staLlveSeun*11
Busiiie sn iidvisory Commlttee
Frtvlleoes SomIBlttee
Eteeti+n to C&nmfttees of LeSlsLature
**miiiit,ee en Pepers l"a1d
Elc*Ninns to Serrates *f U:rJ"'rrerstttes
Ii.*tt:ir:n to other jiutsnonous S.odles
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ira tl l'. I ri:'r.s #oruti-ttee
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f onf' J..:i en i:laL ltnports
S*rLLcrl ty Ltst
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l - :" ' iarat lon of Fr*bst lanery perlods
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general character need -not be aCded t,o or Oe+.|t rrl.th l.n t?e
. : 'exlatlrg ftle on
.Uhb eubjestr lf aoYr wlren t}p Bddltlon of,
the l€cetpt tlt}l &lot cent"rj"lErte meerlalty to ttre dteposatr
of, th* case dealt, srLth on tFtB f tte aE a whoLep e.r ls'norE
ltkety to be -r€qulr€d for pqrposes of refererre !n tte fttle
at a tater date" Sueh Secetpte r*111. lE rtcessaqf, be'
replted to comren.lent,Iy t*tth the rmterlal aqallabl'e sf"th' : .
th€ Eeeblon on dlaty numhefs and af,ter such dLcposal,
flled in monthly ftU.rg foldereo Sec:Lon wtlt sralrrtai,n
ee[Erate.{iurq feldere for each rnonth. thesc menthly
ftltng fo|$Fre r*111 b'e xerr!.ewed after every year oix.r a],I. :
Urfirailted Fqpers de$trolEd .
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1. Ihe Begieter le a borlrd voltlis "
2 .
3 .
rt need uot 'sc renerred :ewr;, yca,r | .rrie 6iitr.ieg"'uoirrg forn
rhle rs onc coneorrdated ro6istcr {or thc r.rhols scotiou.\
under soluqnn F ftle nruber eatr b* ,6rvah onry pf,tor regnrtls reeEiv€d and eutereci tn the File Begteter"
colunn 6 should be flrled up ulth '*nt#n*e
to ord,el.eFreeorlbJ'ng the datee of, sulnr"aer.on.crf the repofi.
If, a report 1g reeelved,r the f,aat ehou]rl be notcd ln cohmn ?:
7 ' rf, a reBort lsoveraue, theclerk nbo k*Br ttp reglgtere phoulnote the fact on a Boutlne-uote,,fo.m andeuhett lt to thefleotlon Offrper fcr pruiser.on to isew a renrnder.
4. renlnder Eay t'ban be sent to the defaultlng offr.cer anlthe fact notecl in colunn ?"
9' The entrlea urtd,er the cohuns ehnuLd bo narLe by thc reaiiectlvr'Junlor J-eeietant uuder th goirimc€l of $ectton Offr.ccre*
10" But coh"wn 1 ehould oontain connedutlw nunbere for il,uhLno.Le eecticnc
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4 ,
5 .
6 n
8 .
4
{a
1 .
2 ,
Ie th $ectton nea! ,gnd, t$g"f i j
Do ths (iffrfiiele attend offiee J.n '.si:rc ::nd naj.ntaLn ilr$tcclteclpl tne ? : :r ;
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Ie tFre attenaange cne*ked qt tb* p:reaeribea tlno e$erlidar. ' , ;
nre gorrenen*s of off,J'4lale ,out'e5de the cectlon an0 adralss,sf vLsLtsrs to ths qection controlled properhf ?
i.re hone ac}lresses of tbe 0fficiars bDg rn the $ectlsn ?
save alL'th{t tappcls rocaivea in the sectton beenr " j r ' : i
f l Iee
&Fprsp:":aie F31e HeAdlnge ?
f i le regiaters gtven-
-Aqe-*rL*pFrorrod drafte ieaued prc;oerry Bnd promptly ?
.are u.o" filee F6nt dLrrsetr"y ta the se*tJ.on concarnes ?
Are alL *onrcunicafiions comectly uarked ?
Are weekly and ncnbhly arreers list put up regularlyand ln ti-une ?
7 .
4 *
5 "
G tj . i . ' i
- .11+n
1 5 ,
1 6 *
1 7 -
: gggopptgi ,f?r gvery. dgy ? ire receipbe cllrlch, eho,rld' trct be dlarJ"aed, entered in the Dieri ?'7.' Save^{npprtanb reoetpts ,ncted in irls porbona}" i{oke Eoos
or.Desk illarr*- ?i j.
B. Eas wor$ la seetton evranly dtetnibuted eaorg tbe ssnj.or"aosfstgp.tF ana $eeletarrtA arioir-ins deftnire e'ruJ;cft it
, _j* de< liy ,rach of theu,'?
*. "0se rFrlor$.tyt marklr-g made sri rsceip;s and
hfuenever nebeeoery ?*. 1 . . . - : . ;
10, Are a.ll fLles opened undep
11. Afe tl"tlea i.n tbe ftlee sndoqmee$ly ?
72. are lnstructl"ons of the Eigher c:-r.tesrri on receiptsbrought ouf in the l{ote Seet ?
11" *re fj,ree eubmltbed to the ftt"gher officors ln a properend eonplete fonm ?
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I
I
Ii
19. Arre Ftl Le &glsters, tlo*enent EgJ.eters, etennmaintalrpO proFe*ty e
20' Ar€ starTdtrg ouarc FileE malnealned f,o. each ofttF sr$'-reets dealt in sectlon and wlFtkr they aeUtr to.date ? --'-.
2\. Are the Aaelstante rDiarles and
- 8 3 -
Ar€ Call Bgok *nO Seotifui !*ote8c&Ultlnlsed r?very month ?
Ferlodteally fo" p*rrltng psFere
* * ' * * *
18" J
Book, ete.l
Tabl66 r checkec
arr:l f,llee ?22: AFe obsenretrons
nade br rrgnuf qffrcere tn rns*ct"f.cntet)oste € the Seetton are carrteC olrt pronptly, 7
![In tlie (]@ya{Court of Jersey - Government of Jersey](https://img.pdfslide.us/doc/110x75/62617b8ddbc6c240477aa8bd/in-tlie-yacourt-of-jersey-government-of-jersey.jpg)
