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Google Calendar & Gmail Collaboration

Google Calendar & Gmail

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Google Calendar & Gmail . Collaboration. Both Google Calendar and Gmail Free for Educators Web-based programs Ease of use is simple for all levels Educators should sign up for a Gmail account so that it links to your Google Account where you can have access to all Google Apps. . - PowerPoint PPT Presentation

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Page 1: Google Calendar & Gmail

Google Calendar & Gmail

Collaboration

Page 2: Google Calendar & Gmail

Both Google Calendar and Gmail

◦ Free for Educators◦ Web-based programs◦ Ease of use is simple for all levels

Educators should sign up for a Gmail account so that it links to your Google Account where you can have access to all Google Apps.

Page 3: Google Calendar & Gmail

Implementation of Google Calendar

Organization of Calendar by Class or group

Set to allow invites and updates Easy to embed into Webpage Public or Private Settings

These options offer the ability to have secure calendar sharing to or from another calendar

Page 4: Google Calendar & Gmail

Additional Advantages

Multiple Uses

Assessable 24/7 Offers the chance to use

several calendars for your classes or groups

Organization of public and personal life in one calendar

Quick mode editing Subscribe to multiple

calendars Can view in offline mode Displays in agenda,

month, or weekly mode

Store time-related information ◦ Team schedules◦ Assignment Deadlines◦ School holidays◦ Snow days◦ Meetings◦ Conferences◦ Tutoring schedules for

staff◦ Computer labs

Page 5: Google Calendar & Gmail

Application of Google CalendarTeachers

Posting of Student Assignments Constant communication with parents

and students Use as a plan book to track content

pacing Embed into igoogle homepage or

webpage for up to date information Easy to copy information from other

calendars into your own Classroom application for

◦Elapsed time◦Historical Moments

Page 6: Google Calendar & Gmail

Application of Google CalendarStudents

Ability to retrieve homework information and due dates

Access to post information to the teacher or upcoming birthdays or important events

Allows for increased organization

Page 7: Google Calendar & Gmail

Application of Google CalendarParents

Communication with teacher on homework deadlines and assignments

Allows for copying into parent calendar for reminders

Page 8: Google Calendar & Gmail

Disadvantages Requires a Google account and email address Offline gives you read only access Possible to have information deleted or

modified on calendar Syncs with Microsoft outlook versions 2003,

2007, 2010, Windows xp, Vista, and Windows 7

Issue of Double Syncing

Page 9: Google Calendar & Gmail

Reinforces organizational skills in the classroom, personal life, and professional life for teachers as well as students.

Cost is right for any Educational institute

Educational Value

Page 10: Google Calendar & Gmail

Sign up is Simple Upload Contacts from other accounts Web-based so you can access from anywhere Offers 7 GB of email storage per user No software or maintenance Allows access to all Google Apps Transferable from existing email accounts;

allowing you to still send replies from original email accounts

Access on a Smartphone Chat available for those in contact list

Gmail Advantages

Page 11: Google Calendar & Gmail

Application of Email Classroom

Parent and Students can sub-email addresses◦Allows for Organizing of incoming

emails based on student

◦Example: Teacher email account:

[email protected] Student email account:

[email protected]

Page 12: Google Calendar & Gmail

Disadvantages Regulating Email Accounts

◦ Current school email accounts are monitored by the State as well as technology administrators in districts

Page 13: Google Calendar & Gmail

◦ The Students are now enjoying the benefits of the switch to Gmail. With 7 GB of storage, they no longer have to delete their emails.” (Case Study)

◦ “Total cost of ownership was reduced by approximately 66%.” (Case Study)

New South Wales GovernmentDepartment of Education and Training

2010

Phasing in of Google Calendar and Gmail into an educational setting sets the stage for the integration of Google Apps in the classroom offering additional digital tools to create authentic learning situations.

Overall Benefit to Gmail