Goods Receipt Reversal Guide 2

7/28/2019 Goods Receipt Reversal Guide 2

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Title: Goods Receipt ReversalCategory 1 : Category 2 :

File name:GOODS_RECEIPT_REVERSAL_04-19-07Reference Number:Goods_Receipt_Reversal_10-12-05

Version: Not StartedLast Modified: 4/19/2007 3:04:00 PM

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Goods Receipt Reversal Procedure

Change History

You use either transaction code MB01 or MIGO to reverse a Goods Receipt if you haveauthorization for both. The MB01 is better suited to single line reversals.


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Purpose

This procedure demonstrates the steps necessary to allow you to perform a Goods Receiptreversal.

Trigger

Perform this procedure when you posted the Goods Receipt for all the quantity and you onlyreceived a partial shipment. You may need to use this when a change order is needed to adjust thepurchase order from its original amount (quantities). This procedure is applicable in either case,whether you need to increase or decrease the quantities to the purchase order. This step isnecessary to allow the Procurement department to perform the necessary change(s) to thepurchasing document.

Prerequisites

The purchasing document can only have the Goods Receipt reversed, if payment has not

been applied against it, as the system (SAP) will not allow you to back out a Goods Receipt if (ILR)is showing on the purchase order document (ME23N) under the purchase order history tab.

This procedure only applies to Goods Receipts performed on components. For contractedservice purchase orders that need Goods Receipt reversal there is a total different procedureand script available on the O & M website.

Menu Path

Use either of the following menu path(s) to begin this task:

Select MB01 to go to the Goods Receipt reversal screen. *Best used for single line reversals

Select MIGO, than change the field directly below the show overview from Goods Receipt toReturn Delivery.

Helpful Hints

Make sure to check ME23N purchase order display to see if payment is applied under the p/ohistory tab.

Once payment is made, no Goods Reversal can be done.

If you are reversing the Goods Receipt on an inventory item, you must have an amount instock at least equal to amount you are reversing. The reason is in order to back out the G/RSAP will need to subtract these from your currently level. If that level is less than the amountyou want back out SAP cannot put your level in the negative.


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Procedure

1. Start the task using the menu path shown below.


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SAP Easy Access


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2. Start by double-clicking on this icon . The screen below appearsNotice the movement type defaults to 101 for a Goods Receipt. You will to need change themovement type to 102(reversal)


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Goods Receipt for Purchase Order: Initial Screen


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3. Please enter in the required information in the fields that are seen below: First change themovement type from 101 to 102.if not already done. This tells SAP you want to back the GoodsReceipt out. Next enter in your purchase order number. If you want to reverse a specific line item,enter in that line number in the box to the right of the purchase order number. If not, all linesavailable for reversal will appear.

Field Name R/O/C Descript ion

Movement Type R Description of the Movement Type.

Example: 102

Purchase Order R Description of the Purchase Order.

Example: 4500415551

Purchase Order

Line item number

R Description of the Purchase Order.

Example: 10

4. Click on this icon to add a text line as to why you are reversing the Goods Receipt. This step is

optional so you can skip this step if you do not want to document your actions. .


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Goods Receipt for Purchase Order: New Item 0001


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5. As an option you can complete the following field text box.

Description

Description of the Text.

Example: Training script on how to back out a goodsreceipt.

6. Next, click on this icon .

7. Now click on this icon to remove the check from this box.

8. Next click on the save icon .This will complete this transaction for reversing a Goods Receipt inMB01. You will receive a new document number showing that the Goods Receipt has been backedout. To see the results of your actions go to ME23N and click on the purchase order history tab youwill see the Goods Receipt has been backed out.

9. For using the MIGO transaction code please follow the steps seen below. First you will need thedocument number for the Goods Receipt before performing this transaction. You can find thisdocument number in transaction ME23N. Go to the purchase order history tab to find the numberyou need. If the P.O. has multiple lines and the Goods Receipt was not done to all lines at thesame time, you will to arrow down to the specific line item you want to back out to find specific G/Rnumber. As each line could have a different Goods Receipt document number depending how theP.O. was received.


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SAP Easy Access

10. Start by Double-clicking on this icon The screen below appears.


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Goods Receipt Purchase Order You will need to change this field from Goods Receiptto, Return Delivery


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Return Delivery must be displayed in this f ield. Now that you changed this field SAPknows that you want to back the Goods Receipt out. Now in the box that is to the right o fthe Material Document number is where you need to enter in the Goods Receipt numberyou want to back out.


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11. As required, complete the following field by entering in your goods receipt number.


Material Document R Description of the Material Document.

Example: 5000538330

12. Please click on the green check icon the screen below appears


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Return Delivery Material Document 5000538330 -


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13. You will need to click on this box in order to get an X in this box. You will not be able to perform this

procedure if this box does not display an X in it. .

14. Next, please click on the match code icon , in the reason for movement field to view the

dropdown list of choices. There is no selection for purchase order change.15. Now select a reason for movement from the drop down menu list, this can be done by double

clicking on it.


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16. As required, complete the following fields:


Reason R Description of the Reason wrong material

Example: 0002

17. Note you must complete the following field, namely the reason for movement field. SAP will notallow will you proceed without a reason selected.


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Return Delivery Material Document 5000538330 - MARK SPRADO


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18. As an option you can complete the following field. P lease enter a reason in the text field why youare backing out the Goods Receipt.


Text R Description of the Text.Example: Training reversing a Goods Receipt 10-12-05

19 Next click on the green check icon .

20. Finally click on the save icon .

The system displays a message, namely by showing a new document number therebyverifying that the Goods Receipt was backed out. Please write that document number onyour packing list.

Result

You have successfully reversed a Goods Receipt.

Comments

Please go back to ME23N and click on the purchase order history to see the result of your actions.

Documents

Goods Receipt Reversal Guide 2