- GOMRBBmAl

CENTRAL INTELLIGENCE AGENCY WASHINGTON DC 20150S

Mr Raymond A Mosley Director ReCords Disposition Division Office of Federal Records Centers National Archives and Records service General Services Administration (NCD) Washington DC 20409

Dear Mr Mosley

10 November 1983

The attached SF lIS Request for Records Disposition Authority classified Confidential is submitted for approval

In accordance with our agreed procedures descriptive information (other than file series title) is not included on the SF lIS The full-text schedule classified Secret and cited by number on the SF 115 is maintained at CIA for review by designated NARS appraisers with appropriate national security and liaison clearances The approved fUll-text schedule will be transferred eventually to NARS as part of our permanent record holdings

Also attached for reference is a copy of our letter of 14 December 1981 and the NARS response of 6 July 1982 which together outline requirements for safeguarding SF 115 1 s submitted by the Agency

Agency

Attachments SF 115 31-83 Qated 10 Nov 1983 orig laquo 1 cy CIA letter dated 14 Dec 1981 1 cy NARS lettei dated 6 Jul 1982 1 cy

FOIA(b)3 - 50 USC 403g Section 6 of the CIA Act of 1949

UNCLASSIFIED WHEN SEPARATED FROM ATTACHMENT

e6HIPlIUfMl REQUEST FOR RECORDS DISPOSITION AUTHORITY JEAV~ 8LANK

(See Instructions on reverse) Joe NO

NCI-263-84-4 TO GENERAL SERVICES ADMINISTRATION

NATIONAL ARCHIVES AND RECORDS SERVICE WASHINGTQN DC 20408 DATE RECEIVED 1 FROM (AGENCY OR ESTABLISHMENT) 11-10-83

Central Intelligence Agency - NOTIFICATION TO AGENCY 2 MAJOR SUBOIVISION

In ~ccordlnce wilb t~e provi$iOQS 01 44 USC 3303a the disposal re 31-83 QUst including amendments is approved e~cept lo items that may

3 MINOR SUBDIVISION be stamped disposal not approved or withdrawn in column 10

4 NAME OF PERSON WITH WHOM TO CONFER 5 TEL EXT --- 1 A3 j

I I 351-2853 9amp i J

i 94$ ~ Otl(

Adililu t~rlJtCI UniteeISI(lIrit

6 CERTIFICATE OF AGENCY AE ENTATIVE

I hereby certify that I am authorized to act for this agency In matters pertaining to the disposal of the agencys records that the records proposetJ for disposal in this Request of 16 page(s) are not now needed for the business of this agency or will not ~e needed after the retention periods specified-

o A Request fOimmediate disposal

~ 8 Request f9r disposal after a specified period of time or request for permanent retention

~ ~cy Records

~~-r--7----~~~~~~pound~F ITEMmiddot

Management Officer

With InCIU$i~Ostes orRetention Periods)

All PEnMANENT itemsmiddot in this schedule are aliranged chronPlogica11y and will be offered to NARS in 5 year bloc9~ w1ien national security considerations permit

FOIA(b) 3 50 USC 403g Section 6 of the CIA Act of 1949

1 Security Records riles

a Staff employees and staff agents

DESTROY 30 years after date of last action in file

b Staff-like employees and all other security files except those listed in Item Ia above and Items lc through Ir below

THIS DOCUMENT IS CLASSIFIED CONFIDENTIAL IN THE AGGREGATE - INDIVIDUAL PORTIONS ARE UNCLASSIFIED

FOR OFFICIAL USE ONLY EXCEPT AS MARKED

9 10 SAMPLE OR ACTION TAKEN

JOB NO

NCl-263-7CJ-l Item 5a laquoHANGE) Deviates from GRS 18-23

NEW Deviates from GRS 18-232

f rH z c h4Ps 4 )fI~

ltf euJ

WARNING NOTICE INTELLIGE~CE SOURCES OR METHOD INVOLVED

STANDARD FOAM 115 Revised April 1975 Prescrlblaquol by General SetviCH

Administration FPMR (41 CFR) tOl-114

e6HIPlIUfMl REQUEST FOR RECORDS DISPOSITION AUTHORITY JEAV~ 8LANK

(See Instructions on reverse) Joe NO

NCI-263-84-4 TO GENERAL SERVICES ADMINISTRATION

NATIONAL ARCHIVES AND RECORDS SERVICE WASHINGTQN DC 20408 DATE RECEIVED 1 FROM (AGENCY OR ESTABLISHMENT) 11-10-83

Central Intelligence Agency - NOTIFICATION TO AGENCY 2 MAJOR SUBOIVISION

In ~ccordlnce wilb t~e provi$iOQS 01 44 USC 3303a the disposal re 31-83 QUst including amendments is approved e~cept lo items that may

3 MINOR SUBDIVISION be stamped disposal not approved or withdrawn in column 10

4 NAME OF PERSON WITH WHOM TO CONFER 5 TEL EXT --- 1 A3 j

I I 351-2853 9amp i J

i 94$ ~ Otl(

Adililu t~rlJtCI UniteeISI(lIrit

6 CERTIFICATE OF AGENCY AE ENTATIVE

I hereby certify that I am authorized to act for this agency In matters pertaining to the disposal of the agencys records that the records proposetJ for disposal in this Request of 16 page(s) are not now needed for the business of this agency or will not ~e needed after the retention periods specified-

o A Request fOimmediate disposal

~ 8 Request f9r disposal after a specified period of time or request for permanent retention

~ ~cy Records

~~-r--7----~~~~~~pound~F ITEMmiddot

Management Officer

With InCIU$i~Ostes orRetention Periods)

All PEnMANENT itemsmiddot in this schedule are aliranged chronPlogica11y and will be offered to NARS in 5 year bloc9~ w1ien national security considerations permit

FOIA(b) 3 50 USC 403g Section 6 of the CIA Act of 1949

1 Security Records riles

a Staff employees and staff agents

DESTROY 30 years after date of last action in file

b Staff-like employees and all other security files except those listed in Item Ia above and Items lc through Ir below

THIS DOCUMENT IS CLASSIFIED CONFIDENTIAL IN THE AGGREGATE - INDIVIDUAL PORTIONS ARE UNCLASSIFIED

FOR OFFICIAL USE ONLY EXCEPT AS MARKED

9 10 SAMPLE OR ACTION TAKEN

JOB NO

NCl-263-7CJ-l Item 5a laquoHANGE) Deviates from GRS 18-23

NEW Deviates from GRS 18-232

f rH z c h4Ps 4 )fI~

ltf euJ

WARNING NOTICE INTELLIGE~CE SOURCES OR METHOD INVOLVED

STANDARD FOAM 115 Revised April 1975 Prescrlblaquol by General SetviCH

Administration FPMR (41 CFR) tOl-114

coru IrJBMIldJ

Request tdr Records Disposition Authority-Continuation 1 JOB NO

7 ITEM NO

lb

115-203

8 DESCRIPTION OF ITEM (WIth Inclusive Dates or Retention Periods)

(1) Nonderogatory

DESTROY 20 years after date of last action in file

(2) Derogatory

DESTROY 30 years after date of last action in file

c Staff and staff-like applicants-never hired

(I) Nonderogatory bull

DESTROY 10 years after date of last action in file

(2) Derogatory

DESTROY 15 years after date of last action in file

d contractors employees who had TOP Secret or SCI access while working on Agency contracts

(1) Nonderogatory

DESTROY 15 years after date of last significant action in f 11e

(2) ~e~g~atory

DESTROY years after date of last significant action in f bull

-

Four caple Including original to ba submitted to the National ArChive

COdE I tJBtUnCfJ

9 10 S~L~O~R ACTION TAKEN

NCl-263-79-1 Item 5b(2) (CHANGE Deviateis fom GRS lS-~3a

DeviatEs from GRS lS-23a

NCl-263-79-1 Item 51(1)(a) (NO Change) Item 5t(6)(a) (CHANGE)

NCl-26-79-1 I tern 5 t ( 1 ) (b) (NO Change) I tern 5 t (6) ( b) (NO Change)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMA (41 CFA) 101-114

18tPU8MTIh15

Request fOr RecOrds Disposition Authority - Continuation I JOB NO

7 ITEM NO

1

8 DESCRIPTION OF ITEM (WIh Inclusive Dates or Retention Periods)

e contractors employees who had Secret access while working on Agency contracts

(1) Nonderogatory

DESTROY 10 years after date of last action in file

(2) Derogatory

DESTROY 15 years after date of last action in file

f contractors employees-never utilized

(1) Nonderogatory

DESTROY 5 years after date of last action in file

(2) Derogatory

DESTROY 10 years after date of last action in file

g Alien or oS citizen contacts

(1) Nonderogatory

DESTROY 10 years after date of last action in file

(2) Derogatory

DESTROY 15 years after date of last action in file

115-203 Four copies Including original to be bmllted to the National Archives

PAGE OF

316 9

SAMPLE OR 10 JOB NO ACTION TAKEN

Deviat-s from GRS 18 23a

NCl-26 -79-1 I tern 5 (3) ( a) (No Ch nge) Item 5 (6 )(a) (CHANG )

NCl-26 -79-1 Item S)(3)(b) Item 5 ) (6) (b) (CHANG )

NEW

GRS 18 23a

Deviates from GRS 181-23a

NCl-2lti 3-79-1 Item c b (4 ) ( a) (No ctange) Deviates from GRS 18-23a

NC1-263-79-1 Item ~b(4) (b) (CHANCE) Deviates from (RS IS-23a

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

CONE I rJMIIhIs

Request for Recoids Disposition Authority-Continuation I JOB NO

7 ITEM NO

1

8 DESCRIPTION OF ITEM (With Inclusive Oates or Retention Periods)

h JPRS or FBIS aliens (including independent contractors) or US citizens used exclusively on unclassified contracts

DESTROY 10 years after date of last action in file

i Summer employees cleared at the Secret level

DESTROY 10 years after date of last action in file

j Liaison personnel

DESTROY 3 years after date of last action in file

k Exploratory investigative files

DESTROY I year after date of last action in file

1 Covert security approvals covert security clearances operational approvals proprietary approvals covert name checks and security reliability determinations

(1) Never used and unwitting that investigation was conducted

DESTROY 1 year after date of last action in file

(2) Never used but witting of Agency investigation

DESTROY 5 years after date of last action in file

(3) Used and national agency checks only conducted

DESTROY 10 years after date of last action in file

Four cople Including original to be aubmltted to the Nallonal Archlv bullbull

eONP I IJlUIIlt1

PAGE OF

411(

9 10 SAMPLE OR ACTION TAKEN

JOB NO

NCl-263 79-1 Item 5b 5) (CHANGE) Deviate from GRS 18- 3a

NEW Deviate~ from GRS 18- 3a

NCl-263middot77-9 Item 5b(7) (CHANGE)

NCl-263-79-l Item 5b$) (CHANGE)

NCl-263-~9-1 Item 5b(~) (CHANGE)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Adminislration FPMR (41 CFR) 101-114

eeMPIBBUflhamp

Request for Reccnds Disposition Authorlty- Continuation JOB NO

7 ITEM NO

1

115-203

B DESCRIPTION OF ITEM (With Inclusive Oates or Retention Periods)

(4) Used and field investigation conducted

DESTROY 15 years after date of last action in file

m post office boxes

DESTROY 5 years after date of last action in file

n covert sites

DESTROY 10 years following termination of the site

o action on employees of other federal C essional committees panels etc

action in file

p Limited Facility Access Authorizations

q

(1 )

DESTROY file

(2) Derogatory

(1)

DESTROY 10 years after date of last action in file

If servi were not used and if files contain no derogator

DESTROY file

of last action in

Four copl Including original to be submitted to he National Ardll bullbull

Gpo ~ 1915 () - 51e-387

P9 0 10 5j~B L~O R ACTION TAKEN

NCl-263 9-1 Item Sb( 10) (NO Cha gel Item 20 (CHANGE)

NCl-263 79-1 Item Sb(ll) (NO Cha ge) Item 20 (CHANGE)

NCl-263 Item Sb 12) (NO Cha ge)

NCl-263 79-1 Item Sb 13)( a)

(No Cha ge)

NCl-263 79-1 Item 5b 13) (b) (CHANGE

NCl-263+79-l Item 5b ( 14 ) (No Chalge)

STANDARD FORM 115-A Revised July 1974 Prescri~d by General Services

Administration FPMR (41 CFR) 101-114

eeUPIBBUTIAlS

Request for ReccJrds Disposition Authority - Continuation JOB NO

7 ITEM NO

lq

r

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

services were used or if file contains derogatory information

20 years after date of last action in

f counterintelligence interest

DESTROY when in vidual is determined not to be of counterintelligen e interest Review ~emaining records 30 years a ter date of last action and DESTROY unless thet is a continuing interest Subsequent DESTRUCTION at 15-year intervals

S 9 0 10 ~~~L~O R ACTION TAKEN

NCl-263- 0-4 Item 2 ( 0 Change)

s Secrecy agreement files Transferred from NEW

2

Items la-b ld-l and lo-r above when those files are destroyed

DESTROY 70 years after date of individuals earliest secrecy agreement

Securit

DESTROY 90 days processing by SRD

3 Office of Securit

115-2Q3

a Check Activity (SANCA)

DELETE individual entrie is destroyed under Item 1 reference material when no

when related case file DESTROY irrelevant

b Manual Index

DESTROY individual cards when reI is destroyed under Item 1 above reference material

irrelevant

Four copies Including original 10 be ubmltted to the National Archlvel

i8UFIBBtlTHts

Cl-263-7 -9 Item 21 ( 0 Change)

Cl-263-7 -9 Item 19a (No Change)

CI-263-7 -9 Item 19b (No Change)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFRI 101 -114

8enFI81UHt~

Request for Records Disposition Authority-Continuation JOB NO

7 ITEM NO

5

6

7

8

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

Report Files

ESTROY when 90 days old

A Panel Records Files

after cutoff Cut off when no longer

Securit Records Files

DESTROY when no fu her counterintelligence interest or when updated or s perseded

Security Case Logs

a Machine listing of securit the Office of the Chief CI

DESTROY when superseded

b Charge-out log to control files offices in Clearance Division

DESTROY when 1 year old

Security File Review Log

DESTROY when 6 months old

to

9 Security Duty Office Reporting Files

115-203

DESTROY 5 years after cutoff Cut off at end of each calendar year

Four copies Includlrig original to be Mlbmltted to the National Archive eo IBlUIliu

(PO 1075 omiddot 510-387

PAGE OF

716

9 10 S~~~L~OOR ACTION TAKEN

NCI-263- 7-9 Item 42 No Change)

NCl-263- 9-1 Item 6 ( 0 Change)

NCl-263- 7-9 Item 36 NoChange)

NCl-263- 7-9 Item 35 No Change)

NCl-263- 7-9 Item 34 No Change)

No Change)

STANDARD FORM 115-1lt Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

CONEiDENI1AL

Request for Records Disposition Authority-Continuation Joe NO

7 ITEM NO

11

8 DESCRIPTION OF ITEM (Wilh Inclusive Oates or Retention Periods)

Duty Office Operational and Instruction Files

reports guard post instructions rosters

when superseded obsolete or no longer

b ies of requests for telephone backstopping

DESTROY 3 Cut off when backstop terminated

Security support Files

DESTROY 3 years of project

Cut off at termination

12 Reference Card Index

a Index and inventory cards

DESTROY when superseded obsolete or 0 longer needed

b Letter drop card index

DESTROY when superseded obsolete or no longer needed

13 operational Reference Index

115-203

Chronological log books containing brief topical descriptions of operational activities

DESTROY when 5 years old or no longer needed whichever is sooner

Four copll Includlrig original to be lubmltted 10 the National Archlves

PAGE OF

9 SAMPLE OR 10

JOB NO ACTION TAKEN

NCl-263- 7-9 Item 52 (No Change)

NCl-236- 7-9 Item 2 ( 0 Change)

7-9 (No Change)

7-9 Item 24 (CHANGE)

NEW

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Ad ministration FPMR (41 CFR) 101-114

eeUPIrlJlUAb

Request for Records Disposition Authority-Continuation JOB NO

7 ITEM NO

14

15

16

17

18

19

20

115-203

8 DESCRIPTION OF ITEM (With Inclusive Dales or RampIampnlion Periods)

center Proect Files

PERMANENT to present 23 cubic feet Annual growth rat 1 cubic foot

Accredited SCI Facilities Files

DESTROY 7 years after cutoff Cut off when facility is deactivated

Special Access Files (4C)

DELETE from system when 75 years old DESTROY machine listings when superseded

security Violations Index Piles

DESTROY 2 years after cutoff cut off at end of each calendar year

(Soft)

DESTROY when officer from duty Screen and transfer any approp ate materials for filing in security records (Item Ib bove) and DESTROY remainder

Case Control Cards

DESTROY 4 months after cutoff Cut off when case is closed

Case Processing (CAPER) bull

DELETE records from processing action

Four copies Including original 10 be submitted to the Nallonal Archive

iampIiPiBBUiIllamp

PAGE OF

916

NCl-263- 7-9 Item 3 ( 0 Change)

NCl-263- 7-9 Item 38 No Change) Deviates from GRS 18-1

NCl-263- 7-9 Items 14 amp 26 (CHANGE) Deviates from GRS 18-24

NCl-263- 7-9 Item 29 (CHANGE)

NCl-263- 7-9 Item 8 ( 0 Change)

NCl-263- 7-9 Item 28 (No Change) Items 2 amp 30 (CHANG)

NCl-263 79-1 Item 24 (No change)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

Request for Reccnds Disposition Authority-Continuation JOB NO PAGE OF

22

23

24

25

115-203

8 DESCRIPTION OF ITEM (With Inclusive Dales or Relention Periods)

Evaluation Reports System (CAPER) Re ort Files

1 year after report is compiled

separation 0

entries from machine re~ord upon badge holder

a DocUments concern Access Control syst earlier proposed badg

PERMANENT 1969 growth less than

installation of the Security (SACS) and evaluations of

feet Annual

b Correspondence reports and booklets on the Security Access Control System

Pol

DESTROY 5 years after cutoff cut off at end of each calendar year

security interest in individual has terminated an any training need for file has been completed Re ew remaining records 10 years after date of last act n and DESTROY unless there is continuing intere review and DESTRUCT

or training need Subsequent N at I-year intervals

Pol h Interview Card

DESTROY when no longer neede

Four copies Includlrig original to be submitted to the National Archives

i8HPIB8UPIl1tamp

1016 9 10

S~~~L~OOR ACTION TAKEN

NCl-263- 9-1 Item 15 (NO Change)

NCl-263 77-9 Item 12 (No Change)

NCl-263 77-9 Item 82 (No Change)

NEW

NCI-263 80-4 Item 1 No Change)

NCl-263 80-4 Item 3 No Change)

STANDARD FORM 11S-A Revised July 1974 Prescribed by Genetal Services

Administration FPMR (41 CFR) 101-11lt

eetlPlBBMiIAiu

Request for Records Disposition Authority-Continuation JOB NO PAGE OF

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

Polygraph Interview Log

year after cutoff cut off at end of each calendar year

1116

9 10 SAMPLE OR ACTION TAKEN

JOe NO

NCI-263 77-9 Item 11 (No Change)

27 NCI-263 77-9

28

29

30

31

32

115-203

PERMANE T 1952 to present 25 cubic feet Annual growth Ie s than 1 cubic foot

Information S s Files

DESTROY 5 years r cutoff cut off when information or word processing s stem discontinued

Com uter Security Research

PERMANENT 1976 to present cubic feet Annual growth rate less than 1 cubic f ot

Technical projects Files

DESTROY 10 years after cutoff Cut off terminates

Technical Finds Files

en project

PERMANENT 1960 to present 6 cubic feet Annual growth rate less than 1 cubic foot

Receiver Program Files

DESTROY 10 years after cutoff Cut off when no longer needed on a current basis

Four cople bullbull Includlrig original to be submitted to 11141 Nalional Archives

CONPIDllltAit

Item 40 (NO Change)

NCl-263 77-middot9 Item 37 (No Change)

9 NCI-263 77-fr1(

Item S4 (No Change)

NCl-263 77-9 Item 4 No Change)

NCl-263 77-9 Item 72 (No Change)

G1-263 77-9 It~m 73 (No Change)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 eFR) 101-14

eeup BU I lib

Request for Records Disposition Authority-Continuation JOB NO

34

35

115-203

8 DESCRIPTION OF ITEM (With Inclusive Oates or Reteotion Periods)

Building Admittance Passes Files

b

Admission Form

DESTROY 5 years and 3 months after cutoff at end of each quarter

meetings correspondence

5 years after cutoff Cut of~ at end of ndar year

Buildin

DESTROY 5 years calendar year

Visitor-No-Escort Record File

Cut off at end of each

a Record copy of machine record other reports on each Visitor-N bolder

DESTROY 5 years after cutoff Cut of at end of each calendar year

b Record copy of application forms for Visitor-No-Escort badge

DESTROY 5 years after cutoff each calendar year

c Visitor-No Escort Badge files

DESTROY when I year old

Four copies lncludlrig original to be submitted to the National Archives

eeMPIBIIUfUlb

9 SAMPLE OR

JOB NO

PAGE OF

1216

10 ACTION TAKEN

NCl-263 77-9 Item 44 (No Change) GRS 18- 8

NCl-263 77-9 Item 45 (No Change)

NCl-263 77-9 Item 43 (No Change) GRS 18- 8

STANDARD FORM 115-A Revised JUly 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-11 4

Request for RecOrds Disposition Authority-Continuation

7 8 DESCRIPTION OF ITEM ITEM NO (With Inclusive Dates or Retention Periods)

Foreign Visitor Log

JOB NO PAGE OF 1316

NCl-263- 7-9 Item 46 (NO Change)

37 NCI-263-77-9

38

39

40

after cutoff Cut off when employee

Weapons Log

DESTROY 2 years calendar year

Safe Combination Files

DESTROY when combination is safe whichever is sooner

Domestic Investigation Files

Cut off at end of each

DESTROY 5 years after cutoff Cut off at end of each calendar year

Item 47 (NO Change)

NCl-263 77-9 Item 33 (No-Change)

NCl-263 77-9 Item 50 (No Change) GRS 18-

NCl-263 77-9 Item 70 (CHANGE)

41 NCl-263 77-9

42

115-203

DESTROY 2 year calendar year

Domestic Installation

DESTROY 3 years after closes or material is basis

Cut off at end of each

Cut off when facility on a current

Four copies Includlrig original to be submitted to the National Archlv bullbull

CQNIBiliTIflIJ

Item 65 (No Change)

NCI-263 77-9 Item 66 (No Change) GRS 18- 0

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

toNEIDElHUtlt

Request for Records Disposition Authority-Continuation

7 8 DESCRIPTION OF ITEM ITEM NO (With Inclusive Dales or Retention Periods)

43

cutoff cut off when case is

JOB NO PAGE OF 1416

NCl-263- 7-9 Item 67 No Change)

44 NCl-263- 7-9

45

46

47

48

49

115-203

DESTROY 10 years and at end of each fiscal

after cutoff Cut off

Safesite Inspection Report Files (C)

DESTROY 10 years after cutoff Cut off when facility is terminated or material is no longer needed on a current basis

DESTROY 2 years calendar year

r cutoff Cut off at end of each

Foreign Installation Files

DESTROY 10 years after cutoff Cut off when facility closes or material is no longer needed on a current basis

Cr True Name Index

DESTROY when employee resgns or terminates

Facility Access Roster Files

DESTROY upon receipt of periodic update listing

Four copies Including original to be submitted to the National Archives

Item 68 No Change)

NCl-263- 7-9 Item 64 No Change) Deviates ftom GRS 18-1

NCI-263- 7-9 Item 62 No Change)

NCl-263- 7-9 Item 63 No Change) Deviates from GRS 18-1

NCl-263- 7-9 Item 22 No Change)

NEW

STANDARD FORM 115-4 Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

COin IblUTIAamp

Request for RecOrds Disposition Authority - Continuation JOB NO

1 ITEM NO

50

51

52

53

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

Contractor Installation Files

DESTROY 10 years after cutoff Cut off when contract terminates or material is no longer needed on current basis

Contractor support Files

DESTROY 2 years after cutoff Cut off when no longer needed

Records Files

old

Order corres ondence Files

of the law or implementation or when no longer needed

54 Crank MailThreats Files

115-203

a unsolicited packages

or respondence and

DESTROY when 1 year old or when needed whichever is sooner

b Threats orally or in writing against official personnel or installations

DESTROY when 15 years old

Four copies Includlrig original to be submitted to the Nallonal Archives

CON IDElHIItI5 (10 19) 0 - 570-387

PAGE OF 1516

II SAMPLE OR 10

JOB NO ACTION TAKEN

NEW

NEW

NCl-263- 7-9 Item 18e (No Change)

NCl-263- 7-9 Item 56 No Change)

NCl-263- 9-1 Item 30 (No Change)

NEW

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

COME DEtU Htr

Request for Records Disposition Authority-Continuation I JOB NO

7 ITEM NO

55~

56

57

58

59

115-203

8 DESCRIPTION OF ITEM (With Inclusive Oates or Retention Periods)

OPERATION MHBOUND

Permanent 1 January 1961 to 30 June 1976 4 Cu Ft

Liaison Index

DISCONTINUED File destroyed

Retired Case File Controls

DISCONTINUED File destroyed

Release of Information File

DISCONTINUED File destroyed

Collateral Clerk File

DISCONTINUED File destroyed

- ~--

Four copl bullbullbull Includlrig original to be submitted to Ihe National Archives

eeMF amplIIMl

0

PAGE OF 1616

9 10 SAMPLE OR

JOB NO ACTION TAKEN

NCI-263 77-9 Item 81 (No change)

NCl-263 77-9 Item 27 (CANCEL)

NC1-263 77-9 Item 39 (CANCBL)

NCl-263 77-9 Item 41 (CANCEL)

NCl-263 77-9 Item 51 (CANCEL)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMA (41 CFRlOI-14

Joe NUMBER ~PPRAISAL REPORT ON RECORDS DISPOSITION REQUEST NCl-263-84-4

SECTION I - ACTION TAKEN

1 APPROVED FOR DISPOSAL The records described under II items of the schedule except those that may be listed in blocks 2 3 and 4 of this secmiddot tion are diSPOsable because they do not have sufficient value for purposes of historical or other research functional documentation or the protection of Individual rights to warrant permanent retention by the Federal Government

IX 2 APPROVED FOR PERMANENT RETENTION The records described under the following item or items have been appraised by the National Archives LJ and Records service (NARSI and are designated for permanent retention by the Federal Gowrnment The agency will offer these records to NAAS as

specified In the schedule

ITEMS 14 23a 27 29 31 bull

D 3 DISPOSITION NOT APPROVED The records described under the following item or items are not approved for diSPOSition See Section ill of this form for explanation

D 4 WITHDRAWN The records described under the follOWing item or items have beltiln withdrawn at the request of the agencY

lltIJf1r APPRAISAL

CONmiddot CURRENCES

TITLE

APPRAISER

DIAECTOR RECORD DIVISION

irector Mi itary Archives Division

DATE

SECTION III - APPRAISERS COMMENTS

The attached SFl15Request for Records Disposition Authority updates previously approved records disposition schedule NCI-Z63-79-1 for the Office of Security(OS) Central Intelligence Agency In doing so OS proposes minor increases or reductions in the retention of temporary recordsand deviations from General Records Schedule requirements all of which are based on the use of the records for current business Several new items have been added which consist of routine administrative support type records all lack sufficient historical or other value to warrant continued preservation

Data such as arrangement volume dates of coverage and estiznated annual accushymulation has been added to items of records of enduring value listed in Section I Block Z above These records will be offered to the National Archives as specified in this job

In accordance with 36CFR 122870 items in this SFl15 not changed from previous authorizations have been marked out

Recommend approval

GENERAL SERVICES ADMINISTRATION GSA FORM 7238 (REV 8middot83)

7 Ti bull I e lJCO~N FfHl1 BE~NTI1fttIAl-~ 1 vatzona middot

~ ~ frchtves CONFIDENTIAL

f ~ - --- -~~ ~ ~

Washington DC 20408

Date June 101985

The Information 1n this Document is Classified Confidential in the Aggregate--Individual Portions are UnclassifiedFor Offioial Use Only

Reply to Annof NIR

Subject Appraisal of records covered by Job No NCl-263-84-4 (34 items)

To Director Military Archives Division- NNM

Enclosed for informal review is subject records disposition request submitted

by the Central Intelligence Agency(CIA)which covers records of its Office of

Security(OS)

This SF1l5 and certain attachments are security classified CONFIDENTIAL and

should be handled and safeguarded accordingly Reproduction in any form without

CIA approval is prohibited(see related enclosures)

The Office of Security develops maintains and operates security programs to

protect personnel facilities information and activities OS employees carry

out assignments in such areas as employe clearances contractor liaison

personnel protection and physical security activities bull

This schedule updates the disposition of OS records approved by NARS in prior

jobs cited in column 9 SF115 Revisions include listing several new items and

based on current need proposed changes (deviationsin the retention periods of

agency records from those authorized in the General Records Schedules(GRS)

In accordance with 36CFR 122870 items in this SF1l5 not changed from previous

authorizations have been marked out Note however that dates of coverage volume

and annual accumulation data is added to Permanent items --------- WARNING NOTICE

INTELLIGENCE SOURCES AND METHODS INVOLVED I Reproduotion Dissemination and

Extraotion of Information Controlled by Originator

Classi~ied by R C Tagge (NmM)

DECLOADR Derived from Job No NCl-263-84-4

-----------------National Archives and Records Administration

This job requires appraisal of only new items andor consideration of agency

requests for deviations from retention periods of records authorized for

disposal under the GRS Enclosed are adequate and reasonable explanations

respecting retention period changes which deviate--either up or down--from

tho~ authorized in the GRS Such changes based upon the agencys requireshy

ments in carrying out current business t should be granted

Concerning NEW items

Item Ib(1)amp(2) Reference to stafflike employees and others pertainsmiddot to

consultants and independent contractor personnel who are treated in security

matters such as clearances like regular agency employees especially where

special access security requirements are involved

Items If(l)ampt Ii These files are new hut their disposition is authorized by

the GRS cited

Item 13 These are log books containing support activities such as involvement

in routine investigations of personnel security clearances Substantive security

activities warranting continued preservation are among the files in item 14

Item 23b Examples of information in this item include general instructions to

employees on how to use the agencys Badge machine in order to enter agency

facilities Also general correspondence pertaining to the usual technical problems

associated with operating any new access system

Item 49 These are rosters of personnel having access to agency facilities on a

non-permanent basis Since these kinds of rosters freqently change as people

are added or dropped the agency usually updates them on a monthly basis

- 2 -

Item 50 This file pertains to security matters associated with contracts and

contractors e g security inspections to insure the contractor meets security

requirements

Item 51 This is general correspondence reflecting the various kinds of support

requested by contractors regarding physical personnel or information security

matters For example clarification of ~ecurity rules or surveys of contractor

facilities

Item 54b This file contains duplicate copies of threats received the original

of which is forwarded to the Secret Service FBI State or other appropriate

agency for investigative action

Items 55 -58 These files have been discontinued and cancelled They were

disposed of in accordance with authority in prior approved jobs cited in column 9

The agency does not anticipate creating these kinds of files in the future

All of the NEW items listed in this schedule are routine administrative support

type records clearly lacking sufficient historical or other value to warrant

continued preservation A such they should be disposed of as requested s

This schedule was reviewed and discussed with Dr Krauskopf(NNM) during

our meeting on June 6 1985

riom royal of this 115 as

t1--~ bull I

RAYMOND C TAGGE

submitted

NIRMStaff

Ends

fOR OFFICIAl USE ONLY

REASONS FOR CHANGES FROM OLD SCHEDULE AND DEVIATIONS FROM GRS

Item la

Item lb

Item lc

Item ld(l)

Item Ie

Item If

Item 19

Item 19(2)

Item lh

Item li

Item lj

Schedule 31-83

Changed from 20 to 30 years after date of last action in file Needed longer for current business Deviates from GRS for same reason

GRS says destroy upon notification of death or not later than 5 years after separation or transfer of employee or no later than 5 years after contract relationship expires whichever is applicable Agency says destroy nonderogatory files 20 years and derogatory files 30 years after date of last action in file Needed longer for current business

Changed from destroy 15 years (nonderogatory) and 20 years (derogatory) following date of ~ast action to destroy 10 years (nonderogatory) and 15 years (derogatory) after date of last action Not needed longer for current bUSiness Needed longer for current business than GRS specifies

Changed from destroy 5 years following date of last action to destroy 15 years after date of last significant action in the file to be consistent with similar items in current approved schedUles

Changed from destroy 5 (nonderogatory) and 20 years (derogatory) following date of last action to destroy 10 (nonderogatory) and 15 years (derogatory) after date of last action in the file Needed longer for nonderogatory and not as long for nonderogatory files Needed longer for current business than specified in GRS

Deviates from GRS because files are needed longer for current business

Deviates from GRS for reasons given on above item

Changed from destroy 20 years after date of last action in file to destroy 15 years after date of last action Not needed longer for current business

Changed from destroy 20 years (derogatory) after date of last action in file to destroy 10 years after date of last action in file Not needed longer for current business DeViates from GRS because needed longer for current business

DeViates from GRS because needed longer for current business

Changed from destroy 5 years after date of last action in file to destroy 3 years after date of last action in file Not needed longer for current business

f(Ji OffICIAL USE ONL l

fOR~ OFFICIAL U~ ONLY

Item lk

Item 11

Item 1m

Item In

Item lp(2)

Item 12b

Item 15

Item 16

Item 17

Item 19

Item 40

Item 45

Item 47

Changed from destroy 5 years following date of last action to destroy 3 years after date of last action in file Not needed longer for current business

Changed from destroy 5 15 or 20 years after date of last action in file to destroy 1 5 or 10 years after date of last action in file Not needed longer for current business

Changed from destroy when obsolete superseded or no longer needed for reference purposes to destroy 5 years after date of last reference in file to be more specific

Changed from destroy when obsolete superseded or no longer needed for reference to destroy 10 years following termination of site to be more specific

Changed from destroy 20 years after date Of last action to destroy 10 years after date of last action in file Not needed longer for current business

Changed from destroy 1 year after cutoff (cut off when letter drop cancelled) to destroy when superseded obsolete or no longer needed to provide more flexibility in disposing of those needed for either a shorter or longer retention period

GRS says destroy when 3 years old or upon discontinuance of facility whichever is sooner Agency says destroy 7 years after cutoff (cut off when facility is deactivated) Needed longer for current business

GRS says destroy when superseded or obsolete Agency says delete from system when 75 years old Time period is more specific

Changed from destroy at end of calendar year if person is separated from Agency to destroy 2 years after cutoff (cut off at end of each calendar year) to provide for earlier destruction Not needed longer for current business

Changed from destroy cards on completed cases at end of each calendar year and destroy when no longer needed to destroy 4 months after cutoff (cut off when case is closed) to be consistent with similar item in currently approved schedule

Changed from destroy 10 years after cutoff (cut off at end of each calendar year) to destroy 5 years after cutoff (cut off at end of each calendar year) Not needed longer for current business

GRS says destroy when 4 years old or when security cognizance is terminated whichever is sooner Agency says destroy 10 years after cutoff cut off when facility is terminated or material is no longer needed on a current basis Needed longer for current business

Deviates from GRS for reason stated in Item iF above

fOR OfFICIAL ~ OHLY

GENERAL SERVleES ADMINISTRATION NATIONAL ARCHlVIS AND ItfCoIDS SERVICES

PAGr

INTRASERVICE MpoundMORA)tOUM AND ENDORSEMENT z

011 TRANSACTION

TO DATE AND MESSAGE

middotWK GDR Jw 18 1985 Like t~uf tllree lIIrereltlbw =pbS from taie a ellCr tat we

r~esseg ree~tly this 8= bullbull ~ule is a ensliiati~~ er

~~

allid i ame cases Rave beell lllellifiea t be Illore s efilifie as well Ill

several ave beell reduQad eubwca11lti

0 1 ailll iteJlls (lb 1t 1i 13 23b 9-51 llCl 54b) are

entire flew ud al]1Iave bee ilieRtifiei b

as dis osab1e From $~ readilv 0f te deseri tiefl5 ltreviaed

ulfletel wi tk tis

~r t or It alilgtul~ be stressed tltattnf tern QMrati0Ila1 J ~~~~~~~~~~~~~~~~~~~~~~==~~

~ ~ 8 used in tile iesGlri tion ef i telil 1 t OS IS illteraal olllera-middot

-~ tmiddot 8 b t t f t b ~ ~ ~K-~~v~u~~n~0~u~~O~ ~s~u~s~a~~~~v~e~middot~o~~~e~r~a~~~~~s~e~~L~~~~~a~~~~~~n~~~e~~~~~a~~e~r_~e~R~s~e~~

is liMited te five series 29 all ef whiz~ were

~ ~ DiS~G5iti1l iftstructiens fer t~ ma~ent items i l~----------~~~~~~~~~~~~~==~~~~~~~

~ ~ in t~is middotlJil seaeles

~~ f

ME S SAG~

THEft ION - Jf bull eui bullbull of 0IIII joel rou _ til ODe ampoat uel blICk coatlDu ltiYel JUlllibered AIr -O UGh _t P oa OD top lIIIIelRaple the to6dleJgt Bela e DW oterie for

type of 1100 __ i 04lecl to the dower

18tPU8MTIh15

Request fOr RecOrds Disposition Authority - Continuation I JOB NO

7 ITEM NO

1

8 DESCRIPTION OF ITEM (WIh Inclusive Dates or Retention Periods)

e contractors employees who had Secret access while working on Agency contracts

(1) Nonderogatory

DESTROY 10 years after date of last action in file

(2) Derogatory

DESTROY 15 years after date of last action in file

f contractors employees-never utilized

(1) Nonderogatory

DESTROY 5 years after date of last action in file

(2) Derogatory

DESTROY 10 years after date of last action in file

g Alien or oS citizen contacts

(1) Nonderogatory

DESTROY 10 years after date of last action in file

(2) Derogatory

DESTROY 15 years after date of last action in file

115-203 Four copies Including original to be bmllted to the National Archives

PAGE OF

316 9

SAMPLE OR 10 JOB NO ACTION TAKEN

Deviat-s from GRS 18 23a

NCl-26 -79-1 I tern 5 (3) ( a) (No Ch nge) Item 5 (6 )(a) (CHANG )

NCl-26 -79-1 Item S)(3)(b) Item 5 ) (6) (b) (CHANG )

NEW

GRS 18 23a

Deviates from GRS 181-23a

NCl-2lti 3-79-1 Item c b (4 ) ( a) (No ctange) Deviates from GRS 18-23a

NC1-263-79-1 Item ~b(4) (b) (CHANCE) Deviates from (RS IS-23a

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

CONE I rJMIIhIs

Request for Recoids Disposition Authority-Continuation I JOB NO

7 ITEM NO

1

8 DESCRIPTION OF ITEM (With Inclusive Oates or Retention Periods)

h JPRS or FBIS aliens (including independent contractors) or US citizens used exclusively on unclassified contracts

DESTROY 10 years after date of last action in file

i Summer employees cleared at the Secret level

DESTROY 10 years after date of last action in file

j Liaison personnel

DESTROY 3 years after date of last action in file

k Exploratory investigative files

DESTROY I year after date of last action in file

1 Covert security approvals covert security clearances operational approvals proprietary approvals covert name checks and security reliability determinations

(1) Never used and unwitting that investigation was conducted

DESTROY 1 year after date of last action in file

(2) Never used but witting of Agency investigation

DESTROY 5 years after date of last action in file

(3) Used and national agency checks only conducted

DESTROY 10 years after date of last action in file

Four cople Including original to be aubmltted to the Nallonal Archlv bullbull

eONP I IJlUIIlt1

PAGE OF

411(

9 10 SAMPLE OR ACTION TAKEN

JOB NO

NCl-263 79-1 Item 5b 5) (CHANGE) Deviate from GRS 18- 3a

NEW Deviate~ from GRS 18- 3a

NCl-263middot77-9 Item 5b(7) (CHANGE)

NCl-263-79-l Item 5b$) (CHANGE)

NCl-263-~9-1 Item 5b(~) (CHANGE)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Adminislration FPMR (41 CFR) 101-114

eeMPIBBUflhamp

Request for Reccnds Disposition Authorlty- Continuation JOB NO

7 ITEM NO

1

115-203

B DESCRIPTION OF ITEM (With Inclusive Oates or Retention Periods)

(4) Used and field investigation conducted

DESTROY 15 years after date of last action in file

m post office boxes

DESTROY 5 years after date of last action in file

n covert sites

DESTROY 10 years following termination of the site

o action on employees of other federal C essional committees panels etc

action in file

p Limited Facility Access Authorizations

q

(1 )

DESTROY file

(2) Derogatory

(1)

DESTROY 10 years after date of last action in file

If servi were not used and if files contain no derogator

DESTROY file

of last action in

Four copl Including original to be submitted to he National Ardll bullbull

Gpo ~ 1915 () - 51e-387

P9 0 10 5j~B L~O R ACTION TAKEN

NCl-263 9-1 Item Sb( 10) (NO Cha gel Item 20 (CHANGE)

NCl-263 79-1 Item Sb(ll) (NO Cha ge) Item 20 (CHANGE)

NCl-263 Item Sb 12) (NO Cha ge)

NCl-263 79-1 Item Sb 13)( a)

(No Cha ge)

NCl-263 79-1 Item 5b 13) (b) (CHANGE

NCl-263+79-l Item 5b ( 14 ) (No Chalge)

STANDARD FORM 115-A Revised July 1974 Prescri~d by General Services

Administration FPMR (41 CFR) 101-114

eeUPIBBUTIAlS

Request for ReccJrds Disposition Authority - Continuation JOB NO

7 ITEM NO

lq

r

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

services were used or if file contains derogatory information

20 years after date of last action in

f counterintelligence interest

DESTROY when in vidual is determined not to be of counterintelligen e interest Review ~emaining records 30 years a ter date of last action and DESTROY unless thet is a continuing interest Subsequent DESTRUCTION at 15-year intervals

S 9 0 10 ~~~L~O R ACTION TAKEN

NCl-263- 0-4 Item 2 ( 0 Change)

s Secrecy agreement files Transferred from NEW

2

Items la-b ld-l and lo-r above when those files are destroyed

DESTROY 70 years after date of individuals earliest secrecy agreement

Securit

DESTROY 90 days processing by SRD

3 Office of Securit

115-2Q3

a Check Activity (SANCA)

DELETE individual entrie is destroyed under Item 1 reference material when no

when related case file DESTROY irrelevant

b Manual Index

DESTROY individual cards when reI is destroyed under Item 1 above reference material

irrelevant

Four copies Including original 10 be ubmltted to the National Archlvel

i8UFIBBtlTHts

Cl-263-7 -9 Item 21 ( 0 Change)

Cl-263-7 -9 Item 19a (No Change)

CI-263-7 -9 Item 19b (No Change)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFRI 101 -114

8enFI81UHt~

Request for Records Disposition Authority-Continuation JOB NO

7 ITEM NO

5

6

7

8

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

Report Files

ESTROY when 90 days old

A Panel Records Files

after cutoff Cut off when no longer

Securit Records Files

DESTROY when no fu her counterintelligence interest or when updated or s perseded

Security Case Logs

a Machine listing of securit the Office of the Chief CI

DESTROY when superseded

b Charge-out log to control files offices in Clearance Division

DESTROY when 1 year old

Security File Review Log

DESTROY when 6 months old

to

9 Security Duty Office Reporting Files

115-203

DESTROY 5 years after cutoff Cut off at end of each calendar year

Four copies Includlrig original to be Mlbmltted to the National Archive eo IBlUIliu

(PO 1075 omiddot 510-387

PAGE OF

716

9 10 S~~~L~OOR ACTION TAKEN

NCI-263- 7-9 Item 42 No Change)

NCl-263- 9-1 Item 6 ( 0 Change)

NCl-263- 7-9 Item 36 NoChange)

NCl-263- 7-9 Item 35 No Change)

NCl-263- 7-9 Item 34 No Change)

No Change)

STANDARD FORM 115-1lt Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

CONEiDENI1AL

Request for Records Disposition Authority-Continuation Joe NO

7 ITEM NO

11

8 DESCRIPTION OF ITEM (Wilh Inclusive Oates or Retention Periods)

Duty Office Operational and Instruction Files

reports guard post instructions rosters

when superseded obsolete or no longer

b ies of requests for telephone backstopping

DESTROY 3 Cut off when backstop terminated

Security support Files

DESTROY 3 years of project

Cut off at termination

12 Reference Card Index

a Index and inventory cards

DESTROY when superseded obsolete or 0 longer needed

b Letter drop card index

DESTROY when superseded obsolete or no longer needed

13 operational Reference Index

115-203

Chronological log books containing brief topical descriptions of operational activities

DESTROY when 5 years old or no longer needed whichever is sooner

Four copll Includlrig original to be lubmltted 10 the National Archlves

PAGE OF

9 SAMPLE OR 10

JOB NO ACTION TAKEN

NCl-263- 7-9 Item 52 (No Change)

NCl-236- 7-9 Item 2 ( 0 Change)

7-9 (No Change)

7-9 Item 24 (CHANGE)

NEW

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Ad ministration FPMR (41 CFR) 101-114

eeUPIrlJlUAb

Request for Records Disposition Authority-Continuation JOB NO

7 ITEM NO

14

15

16

17

18

19

20

115-203

8 DESCRIPTION OF ITEM (With Inclusive Dales or RampIampnlion Periods)

center Proect Files

PERMANENT to present 23 cubic feet Annual growth rat 1 cubic foot

Accredited SCI Facilities Files

DESTROY 7 years after cutoff Cut off when facility is deactivated

Special Access Files (4C)

DELETE from system when 75 years old DESTROY machine listings when superseded

security Violations Index Piles

DESTROY 2 years after cutoff cut off at end of each calendar year

(Soft)

DESTROY when officer from duty Screen and transfer any approp ate materials for filing in security records (Item Ib bove) and DESTROY remainder

Case Control Cards

DESTROY 4 months after cutoff Cut off when case is closed

Case Processing (CAPER) bull

DELETE records from processing action

Four copies Including original 10 be submitted to the Nallonal Archive

iampIiPiBBUiIllamp

PAGE OF

916

NCl-263- 7-9 Item 3 ( 0 Change)

NCl-263- 7-9 Item 38 No Change) Deviates from GRS 18-1

NCl-263- 7-9 Items 14 amp 26 (CHANGE) Deviates from GRS 18-24

NCl-263- 7-9 Item 29 (CHANGE)

NCl-263- 7-9 Item 8 ( 0 Change)

NCl-263- 7-9 Item 28 (No Change) Items 2 amp 30 (CHANG)

NCl-263 79-1 Item 24 (No change)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

Request for Reccnds Disposition Authority-Continuation JOB NO PAGE OF

22

23

24

25

115-203

8 DESCRIPTION OF ITEM (With Inclusive Dales or Relention Periods)

Evaluation Reports System (CAPER) Re ort Files

1 year after report is compiled

separation 0

entries from machine re~ord upon badge holder

a DocUments concern Access Control syst earlier proposed badg

PERMANENT 1969 growth less than

installation of the Security (SACS) and evaluations of

feet Annual

b Correspondence reports and booklets on the Security Access Control System

Pol

DESTROY 5 years after cutoff cut off at end of each calendar year

security interest in individual has terminated an any training need for file has been completed Re ew remaining records 10 years after date of last act n and DESTROY unless there is continuing intere review and DESTRUCT

or training need Subsequent N at I-year intervals

Pol h Interview Card

DESTROY when no longer neede

Four copies Includlrig original to be submitted to the National Archives

i8HPIB8UPIl1tamp

1016 9 10

S~~~L~OOR ACTION TAKEN

NCl-263- 9-1 Item 15 (NO Change)

NCl-263 77-9 Item 12 (No Change)

NCl-263 77-9 Item 82 (No Change)

NEW

NCI-263 80-4 Item 1 No Change)

NCl-263 80-4 Item 3 No Change)

STANDARD FORM 11S-A Revised July 1974 Prescribed by Genetal Services

Administration FPMR (41 CFR) 101-11lt

eetlPlBBMiIAiu

Request for Records Disposition Authority-Continuation JOB NO PAGE OF

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

Polygraph Interview Log

year after cutoff cut off at end of each calendar year

1116

9 10 SAMPLE OR ACTION TAKEN

JOe NO

NCI-263 77-9 Item 11 (No Change)

27 NCI-263 77-9

28

29

30

31

32

115-203

PERMANE T 1952 to present 25 cubic feet Annual growth Ie s than 1 cubic foot

Information S s Files

DESTROY 5 years r cutoff cut off when information or word processing s stem discontinued

Com uter Security Research

PERMANENT 1976 to present cubic feet Annual growth rate less than 1 cubic f ot

Technical projects Files

DESTROY 10 years after cutoff Cut off terminates

Technical Finds Files

en project

PERMANENT 1960 to present 6 cubic feet Annual growth rate less than 1 cubic foot

Receiver Program Files

DESTROY 10 years after cutoff Cut off when no longer needed on a current basis

Four cople bullbull Includlrig original to be submitted to 11141 Nalional Archives

CONPIDllltAit

Item 40 (NO Change)

NCl-263 77-middot9 Item 37 (No Change)

9 NCI-263 77-fr1(

Item S4 (No Change)

NCl-263 77-9 Item 4 No Change)

NCl-263 77-9 Item 72 (No Change)

G1-263 77-9 It~m 73 (No Change)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 eFR) 101-14

eeup BU I lib

Request for Records Disposition Authority-Continuation JOB NO

34

35

115-203

8 DESCRIPTION OF ITEM (With Inclusive Oates or Reteotion Periods)

Building Admittance Passes Files

b

Admission Form

DESTROY 5 years and 3 months after cutoff at end of each quarter

meetings correspondence

5 years after cutoff Cut of~ at end of ndar year

Buildin

DESTROY 5 years calendar year

Visitor-No-Escort Record File

Cut off at end of each

a Record copy of machine record other reports on each Visitor-N bolder

DESTROY 5 years after cutoff Cut of at end of each calendar year

b Record copy of application forms for Visitor-No-Escort badge

DESTROY 5 years after cutoff each calendar year

c Visitor-No Escort Badge files

DESTROY when I year old

Four copies lncludlrig original to be submitted to the National Archives

eeMPIBIIUfUlb

9 SAMPLE OR

JOB NO

PAGE OF

1216

10 ACTION TAKEN

NCl-263 77-9 Item 44 (No Change) GRS 18- 8

NCl-263 77-9 Item 45 (No Change)

NCl-263 77-9 Item 43 (No Change) GRS 18- 8

STANDARD FORM 115-A Revised JUly 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-11 4

Request for RecOrds Disposition Authority-Continuation

7 8 DESCRIPTION OF ITEM ITEM NO (With Inclusive Dates or Retention Periods)

Foreign Visitor Log

JOB NO PAGE OF 1316

NCl-263- 7-9 Item 46 (NO Change)

37 NCI-263-77-9

38

39

40

after cutoff Cut off when employee

Weapons Log

DESTROY 2 years calendar year

Safe Combination Files

DESTROY when combination is safe whichever is sooner

Domestic Investigation Files

Cut off at end of each

DESTROY 5 years after cutoff Cut off at end of each calendar year

Item 47 (NO Change)

NCl-263 77-9 Item 33 (No-Change)

NCl-263 77-9 Item 50 (No Change) GRS 18-

NCl-263 77-9 Item 70 (CHANGE)

41 NCl-263 77-9

42

115-203

DESTROY 2 year calendar year

Domestic Installation

DESTROY 3 years after closes or material is basis

Cut off at end of each

Cut off when facility on a current

Four copies Includlrig original to be submitted to the National Archlv bullbull

CQNIBiliTIflIJ

Item 65 (No Change)

NCI-263 77-9 Item 66 (No Change) GRS 18- 0

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

toNEIDElHUtlt

Request for Records Disposition Authority-Continuation

7 8 DESCRIPTION OF ITEM ITEM NO (With Inclusive Dales or Retention Periods)

43

cutoff cut off when case is

JOB NO PAGE OF 1416

NCl-263- 7-9 Item 67 No Change)

44 NCl-263- 7-9

45

46

47

48

49

115-203

DESTROY 10 years and at end of each fiscal

after cutoff Cut off

Safesite Inspection Report Files (C)

DESTROY 10 years after cutoff Cut off when facility is terminated or material is no longer needed on a current basis

DESTROY 2 years calendar year

r cutoff Cut off at end of each

Foreign Installation Files

DESTROY 10 years after cutoff Cut off when facility closes or material is no longer needed on a current basis

Cr True Name Index

DESTROY when employee resgns or terminates

Facility Access Roster Files

DESTROY upon receipt of periodic update listing

Four copies Including original to be submitted to the National Archives

Item 68 No Change)

NCl-263- 7-9 Item 64 No Change) Deviates ftom GRS 18-1

NCI-263- 7-9 Item 62 No Change)

NCl-263- 7-9 Item 63 No Change) Deviates from GRS 18-1

NCl-263- 7-9 Item 22 No Change)

NEW

STANDARD FORM 115-4 Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

COin IblUTIAamp

Request for RecOrds Disposition Authority - Continuation JOB NO

1 ITEM NO

50

51

52

53

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

Contractor Installation Files

DESTROY 10 years after cutoff Cut off when contract terminates or material is no longer needed on current basis

Contractor support Files

DESTROY 2 years after cutoff Cut off when no longer needed

Records Files

old

Order corres ondence Files

of the law or implementation or when no longer needed

54 Crank MailThreats Files

115-203

a unsolicited packages

or respondence and

DESTROY when 1 year old or when needed whichever is sooner

b Threats orally or in writing against official personnel or installations

DESTROY when 15 years old

Four copies Includlrig original to be submitted to the Nallonal Archives

CON IDElHIItI5 (10 19) 0 - 570-387

PAGE OF 1516

II SAMPLE OR 10

JOB NO ACTION TAKEN

NEW

NEW

NCl-263- 7-9 Item 18e (No Change)

NCl-263- 7-9 Item 56 No Change)

NCl-263- 9-1 Item 30 (No Change)

NEW

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

COME DEtU Htr

Request for Records Disposition Authority-Continuation I JOB NO

7 ITEM NO

55~

56

57

58

59

115-203

8 DESCRIPTION OF ITEM (With Inclusive Oates or Retention Periods)

OPERATION MHBOUND

Permanent 1 January 1961 to 30 June 1976 4 Cu Ft

Liaison Index

DISCONTINUED File destroyed

Retired Case File Controls

DISCONTINUED File destroyed

Release of Information File

DISCONTINUED File destroyed

Collateral Clerk File

DISCONTINUED File destroyed

- ~--

Four copl bullbullbull Includlrig original to be submitted to Ihe National Archives

eeMF amplIIMl

0

PAGE OF 1616

9 10 SAMPLE OR

JOB NO ACTION TAKEN

NCI-263 77-9 Item 81 (No change)

NCl-263 77-9 Item 27 (CANCEL)

NC1-263 77-9 Item 39 (CANCBL)

NCl-263 77-9 Item 41 (CANCEL)

NCl-263 77-9 Item 51 (CANCEL)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMA (41 CFRlOI-14

Joe NUMBER ~PPRAISAL REPORT ON RECORDS DISPOSITION REQUEST NCl-263-84-4

SECTION I - ACTION TAKEN

1 APPROVED FOR DISPOSAL The records described under II items of the schedule except those that may be listed in blocks 2 3 and 4 of this secmiddot tion are diSPOsable because they do not have sufficient value for purposes of historical or other research functional documentation or the protection of Individual rights to warrant permanent retention by the Federal Government

IX 2 APPROVED FOR PERMANENT RETENTION The records described under the following item or items have been appraised by the National Archives LJ and Records service (NARSI and are designated for permanent retention by the Federal Gowrnment The agency will offer these records to NAAS as

specified In the schedule

ITEMS 14 23a 27 29 31 bull

D 3 DISPOSITION NOT APPROVED The records described under the following item or items are not approved for diSPOSition See Section ill of this form for explanation

D 4 WITHDRAWN The records described under the follOWing item or items have beltiln withdrawn at the request of the agencY

lltIJf1r APPRAISAL

CONmiddot CURRENCES

TITLE

APPRAISER

DIAECTOR RECORD DIVISION

irector Mi itary Archives Division

DATE

SECTION III - APPRAISERS COMMENTS

The attached SFl15Request for Records Disposition Authority updates previously approved records disposition schedule NCI-Z63-79-1 for the Office of Security(OS) Central Intelligence Agency In doing so OS proposes minor increases or reductions in the retention of temporary recordsand deviations from General Records Schedule requirements all of which are based on the use of the records for current business Several new items have been added which consist of routine administrative support type records all lack sufficient historical or other value to warrant continued preservation

Data such as arrangement volume dates of coverage and estiznated annual accushymulation has been added to items of records of enduring value listed in Section I Block Z above These records will be offered to the National Archives as specified in this job

In accordance with 36CFR 122870 items in this SFl15 not changed from previous authorizations have been marked out

Recommend approval

GENERAL SERVICES ADMINISTRATION GSA FORM 7238 (REV 8middot83)

7 Ti bull I e lJCO~N FfHl1 BE~NTI1fttIAl-~ 1 vatzona middot

~ ~ frchtves CONFIDENTIAL

f ~ - --- -~~ ~ ~

Washington DC 20408

Date June 101985

The Information 1n this Document is Classified Confidential in the Aggregate--Individual Portions are UnclassifiedFor Offioial Use Only

Reply to Annof NIR

Subject Appraisal of records covered by Job No NCl-263-84-4 (34 items)

To Director Military Archives Division- NNM

Enclosed for informal review is subject records disposition request submitted

by the Central Intelligence Agency(CIA)which covers records of its Office of

Security(OS)

This SF1l5 and certain attachments are security classified CONFIDENTIAL and

should be handled and safeguarded accordingly Reproduction in any form without

CIA approval is prohibited(see related enclosures)

The Office of Security develops maintains and operates security programs to

protect personnel facilities information and activities OS employees carry

out assignments in such areas as employe clearances contractor liaison

personnel protection and physical security activities bull

This schedule updates the disposition of OS records approved by NARS in prior

jobs cited in column 9 SF115 Revisions include listing several new items and

based on current need proposed changes (deviationsin the retention periods of

agency records from those authorized in the General Records Schedules(GRS)

In accordance with 36CFR 122870 items in this SF1l5 not changed from previous

authorizations have been marked out Note however that dates of coverage volume

and annual accumulation data is added to Permanent items --------- WARNING NOTICE

INTELLIGENCE SOURCES AND METHODS INVOLVED I Reproduotion Dissemination and

Extraotion of Information Controlled by Originator

Classi~ied by R C Tagge (NmM)

DECLOADR Derived from Job No NCl-263-84-4

-----------------National Archives and Records Administration

This job requires appraisal of only new items andor consideration of agency

requests for deviations from retention periods of records authorized for

disposal under the GRS Enclosed are adequate and reasonable explanations

respecting retention period changes which deviate--either up or down--from

tho~ authorized in the GRS Such changes based upon the agencys requireshy

ments in carrying out current business t should be granted

Concerning NEW items

Item Ib(1)amp(2) Reference to stafflike employees and others pertainsmiddot to

consultants and independent contractor personnel who are treated in security

matters such as clearances like regular agency employees especially where

special access security requirements are involved

Items If(l)ampt Ii These files are new hut their disposition is authorized by

the GRS cited

Item 13 These are log books containing support activities such as involvement

in routine investigations of personnel security clearances Substantive security

activities warranting continued preservation are among the files in item 14

Item 23b Examples of information in this item include general instructions to

employees on how to use the agencys Badge machine in order to enter agency

facilities Also general correspondence pertaining to the usual technical problems

associated with operating any new access system

Item 49 These are rosters of personnel having access to agency facilities on a

non-permanent basis Since these kinds of rosters freqently change as people

are added or dropped the agency usually updates them on a monthly basis

- 2 -

Item 50 This file pertains to security matters associated with contracts and

contractors e g security inspections to insure the contractor meets security

requirements

Item 51 This is general correspondence reflecting the various kinds of support

requested by contractors regarding physical personnel or information security

matters For example clarification of ~ecurity rules or surveys of contractor

facilities

Item 54b This file contains duplicate copies of threats received the original

of which is forwarded to the Secret Service FBI State or other appropriate

agency for investigative action

Items 55 -58 These files have been discontinued and cancelled They were

disposed of in accordance with authority in prior approved jobs cited in column 9

The agency does not anticipate creating these kinds of files in the future

All of the NEW items listed in this schedule are routine administrative support

type records clearly lacking sufficient historical or other value to warrant

continued preservation A such they should be disposed of as requested s

This schedule was reviewed and discussed with Dr Krauskopf(NNM) during

our meeting on June 6 1985

riom royal of this 115 as

t1--~ bull I

RAYMOND C TAGGE

submitted

NIRMStaff

Ends

fOR OFFICIAl USE ONLY

REASONS FOR CHANGES FROM OLD SCHEDULE AND DEVIATIONS FROM GRS

Item la

Item lb

Item lc

Item ld(l)

Item Ie

Item If

Item 19

Item 19(2)

Item lh

Item li

Item lj

Schedule 31-83

Changed from 20 to 30 years after date of last action in file Needed longer for current business Deviates from GRS for same reason

GRS says destroy upon notification of death or not later than 5 years after separation or transfer of employee or no later than 5 years after contract relationship expires whichever is applicable Agency says destroy nonderogatory files 20 years and derogatory files 30 years after date of last action in file Needed longer for current business

Changed from destroy 15 years (nonderogatory) and 20 years (derogatory) following date of ~ast action to destroy 10 years (nonderogatory) and 15 years (derogatory) after date of last action Not needed longer for current bUSiness Needed longer for current business than GRS specifies

Changed from destroy 5 years following date of last action to destroy 15 years after date of last significant action in the file to be consistent with similar items in current approved schedUles

Changed from destroy 5 (nonderogatory) and 20 years (derogatory) following date of last action to destroy 10 (nonderogatory) and 15 years (derogatory) after date of last action in the file Needed longer for nonderogatory and not as long for nonderogatory files Needed longer for current business than specified in GRS

Deviates from GRS because files are needed longer for current business

Deviates from GRS for reasons given on above item

Changed from destroy 20 years after date of last action in file to destroy 15 years after date of last action Not needed longer for current business

Changed from destroy 20 years (derogatory) after date of last action in file to destroy 10 years after date of last action in file Not needed longer for current business DeViates from GRS because needed longer for current business

DeViates from GRS because needed longer for current business

Changed from destroy 5 years after date of last action in file to destroy 3 years after date of last action in file Not needed longer for current business

f(Ji OffICIAL USE ONL l

fOR~ OFFICIAL U~ ONLY

Item lk

Item 11

Item 1m

Item In

Item lp(2)

Item 12b

Item 15

Item 16

Item 17

Item 19

Item 40

Item 45

Item 47

Changed from destroy 5 years following date of last action to destroy 3 years after date of last action in file Not needed longer for current business

Changed from destroy 5 15 or 20 years after date of last action in file to destroy 1 5 or 10 years after date of last action in file Not needed longer for current business

Changed from destroy when obsolete superseded or no longer needed for reference purposes to destroy 5 years after date of last reference in file to be more specific

Changed from destroy when obsolete superseded or no longer needed for reference to destroy 10 years following termination of site to be more specific

Changed from destroy 20 years after date Of last action to destroy 10 years after date of last action in file Not needed longer for current business

Changed from destroy 1 year after cutoff (cut off when letter drop cancelled) to destroy when superseded obsolete or no longer needed to provide more flexibility in disposing of those needed for either a shorter or longer retention period

GRS says destroy when 3 years old or upon discontinuance of facility whichever is sooner Agency says destroy 7 years after cutoff (cut off when facility is deactivated) Needed longer for current business

GRS says destroy when superseded or obsolete Agency says delete from system when 75 years old Time period is more specific

Changed from destroy at end of calendar year if person is separated from Agency to destroy 2 years after cutoff (cut off at end of each calendar year) to provide for earlier destruction Not needed longer for current business

Changed from destroy cards on completed cases at end of each calendar year and destroy when no longer needed to destroy 4 months after cutoff (cut off when case is closed) to be consistent with similar item in currently approved schedule

Changed from destroy 10 years after cutoff (cut off at end of each calendar year) to destroy 5 years after cutoff (cut off at end of each calendar year) Not needed longer for current business

GRS says destroy when 4 years old or when security cognizance is terminated whichever is sooner Agency says destroy 10 years after cutoff cut off when facility is terminated or material is no longer needed on a current basis Needed longer for current business

Deviates from GRS for reason stated in Item iF above

fOR OfFICIAL ~ OHLY

GENERAL SERVleES ADMINISTRATION NATIONAL ARCHlVIS AND ItfCoIDS SERVICES

PAGr

INTRASERVICE MpoundMORA)tOUM AND ENDORSEMENT z

011 TRANSACTION

TO DATE AND MESSAGE

middotWK GDR Jw 18 1985 Like t~uf tllree lIIrereltlbw =pbS from taie a ellCr tat we

r~esseg ree~tly this 8= bullbull ~ule is a ensliiati~~ er

~~

allid i ame cases Rave beell lllellifiea t be Illore s efilifie as well Ill

several ave beell reduQad eubwca11lti

0 1 ailll iteJlls (lb 1t 1i 13 23b 9-51 llCl 54b) are

entire flew ud al]1Iave bee ilieRtifiei b

as dis osab1e From $~ readilv 0f te deseri tiefl5 ltreviaed

ulfletel wi tk tis

~r t or It alilgtul~ be stressed tltattnf tern QMrati0Ila1 J ~~~~~~~~~~~~~~~~~~~~~~==~~

~ ~ 8 used in tile iesGlri tion ef i telil 1 t OS IS illteraal olllera-middot

-~ tmiddot 8 b t t f t b ~ ~ ~K-~~v~u~~n~0~u~~O~ ~s~u~s~a~~~~v~e~middot~o~~~e~r~a~~~~~s~e~~L~~~~~a~~~~~~n~~~e~~~~~a~~e~r_~e~R~s~e~~

is liMited te five series 29 all ef whiz~ were

~ ~ DiS~G5iti1l iftstructiens fer t~ ma~ent items i l~----------~~~~~~~~~~~~~==~~~~~~~

~ ~ in t~is middotlJil seaeles

~~ f

ME S SAG~

THEft ION - Jf bull eui bullbull of 0IIII joel rou _ til ODe ampoat uel blICk coatlDu ltiYel JUlllibered AIr -O UGh _t P oa OD top lIIIIelRaple the to6dleJgt Bela e DW oterie for

type of 1100 __ i 04lecl to the dower

CONE I rJMIIhIs

Request for Recoids Disposition Authority-Continuation I JOB NO

7 ITEM NO

1

8 DESCRIPTION OF ITEM (With Inclusive Oates or Retention Periods)

h JPRS or FBIS aliens (including independent contractors) or US citizens used exclusively on unclassified contracts

DESTROY 10 years after date of last action in file

i Summer employees cleared at the Secret level

DESTROY 10 years after date of last action in file

j Liaison personnel

DESTROY 3 years after date of last action in file

k Exploratory investigative files

DESTROY I year after date of last action in file

1 Covert security approvals covert security clearances operational approvals proprietary approvals covert name checks and security reliability determinations

(1) Never used and unwitting that investigation was conducted

DESTROY 1 year after date of last action in file

(2) Never used but witting of Agency investigation

DESTROY 5 years after date of last action in file

(3) Used and national agency checks only conducted

DESTROY 10 years after date of last action in file

Four cople Including original to be aubmltted to the Nallonal Archlv bullbull

eONP I IJlUIIlt1

PAGE OF

411(

9 10 SAMPLE OR ACTION TAKEN

JOB NO

NCl-263 79-1 Item 5b 5) (CHANGE) Deviate from GRS 18- 3a

NEW Deviate~ from GRS 18- 3a

NCl-263middot77-9 Item 5b(7) (CHANGE)

NCl-263-79-l Item 5b$) (CHANGE)

NCl-263-~9-1 Item 5b(~) (CHANGE)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Adminislration FPMR (41 CFR) 101-114

eeMPIBBUflhamp

Request for Reccnds Disposition Authorlty- Continuation JOB NO

7 ITEM NO

1

115-203

B DESCRIPTION OF ITEM (With Inclusive Oates or Retention Periods)

(4) Used and field investigation conducted

DESTROY 15 years after date of last action in file

m post office boxes

DESTROY 5 years after date of last action in file

n covert sites

DESTROY 10 years following termination of the site

o action on employees of other federal C essional committees panels etc

action in file

p Limited Facility Access Authorizations

q

(1 )

DESTROY file

(2) Derogatory

(1)

DESTROY 10 years after date of last action in file

If servi were not used and if files contain no derogator

DESTROY file

of last action in

Four copl Including original to be submitted to he National Ardll bullbull

Gpo ~ 1915 () - 51e-387

P9 0 10 5j~B L~O R ACTION TAKEN

NCl-263 9-1 Item Sb( 10) (NO Cha gel Item 20 (CHANGE)

NCl-263 79-1 Item Sb(ll) (NO Cha ge) Item 20 (CHANGE)

NCl-263 Item Sb 12) (NO Cha ge)

NCl-263 79-1 Item Sb 13)( a)

(No Cha ge)

NCl-263 79-1 Item 5b 13) (b) (CHANGE

NCl-263+79-l Item 5b ( 14 ) (No Chalge)

STANDARD FORM 115-A Revised July 1974 Prescri~d by General Services

Administration FPMR (41 CFR) 101-114

eeUPIBBUTIAlS

Request for ReccJrds Disposition Authority - Continuation JOB NO

7 ITEM NO

lq

r

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

services were used or if file contains derogatory information

20 years after date of last action in

f counterintelligence interest

DESTROY when in vidual is determined not to be of counterintelligen e interest Review ~emaining records 30 years a ter date of last action and DESTROY unless thet is a continuing interest Subsequent DESTRUCTION at 15-year intervals

S 9 0 10 ~~~L~O R ACTION TAKEN

NCl-263- 0-4 Item 2 ( 0 Change)

s Secrecy agreement files Transferred from NEW

2

Items la-b ld-l and lo-r above when those files are destroyed

DESTROY 70 years after date of individuals earliest secrecy agreement

Securit

DESTROY 90 days processing by SRD

3 Office of Securit

115-2Q3

a Check Activity (SANCA)

DELETE individual entrie is destroyed under Item 1 reference material when no

when related case file DESTROY irrelevant

b Manual Index

DESTROY individual cards when reI is destroyed under Item 1 above reference material

irrelevant

Four copies Including original 10 be ubmltted to the National Archlvel

i8UFIBBtlTHts

Cl-263-7 -9 Item 21 ( 0 Change)

Cl-263-7 -9 Item 19a (No Change)

CI-263-7 -9 Item 19b (No Change)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFRI 101 -114

8enFI81UHt~

Request for Records Disposition Authority-Continuation JOB NO

7 ITEM NO

5

6

7

8

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

Report Files

ESTROY when 90 days old

A Panel Records Files

after cutoff Cut off when no longer

Securit Records Files

DESTROY when no fu her counterintelligence interest or when updated or s perseded

Security Case Logs

a Machine listing of securit the Office of the Chief CI

DESTROY when superseded

b Charge-out log to control files offices in Clearance Division

DESTROY when 1 year old

Security File Review Log

DESTROY when 6 months old

to

9 Security Duty Office Reporting Files

115-203

DESTROY 5 years after cutoff Cut off at end of each calendar year

Four copies Includlrig original to be Mlbmltted to the National Archive eo IBlUIliu

(PO 1075 omiddot 510-387

PAGE OF

716

9 10 S~~~L~OOR ACTION TAKEN

NCI-263- 7-9 Item 42 No Change)

NCl-263- 9-1 Item 6 ( 0 Change)

NCl-263- 7-9 Item 36 NoChange)

NCl-263- 7-9 Item 35 No Change)

NCl-263- 7-9 Item 34 No Change)

No Change)

STANDARD FORM 115-1lt Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

CONEiDENI1AL

Request for Records Disposition Authority-Continuation Joe NO

7 ITEM NO

11

8 DESCRIPTION OF ITEM (Wilh Inclusive Oates or Retention Periods)

Duty Office Operational and Instruction Files

reports guard post instructions rosters

when superseded obsolete or no longer

b ies of requests for telephone backstopping

DESTROY 3 Cut off when backstop terminated

Security support Files

DESTROY 3 years of project

Cut off at termination

12 Reference Card Index

a Index and inventory cards

DESTROY when superseded obsolete or 0 longer needed

b Letter drop card index

DESTROY when superseded obsolete or no longer needed

13 operational Reference Index

115-203

Chronological log books containing brief topical descriptions of operational activities

DESTROY when 5 years old or no longer needed whichever is sooner

Four copll Includlrig original to be lubmltted 10 the National Archlves

PAGE OF

9 SAMPLE OR 10

JOB NO ACTION TAKEN

NCl-263- 7-9 Item 52 (No Change)

NCl-236- 7-9 Item 2 ( 0 Change)

7-9 (No Change)

7-9 Item 24 (CHANGE)

NEW

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Ad ministration FPMR (41 CFR) 101-114

eeUPIrlJlUAb

Request for Records Disposition Authority-Continuation JOB NO

7 ITEM NO

14

15

16

17

18

19

20

115-203

8 DESCRIPTION OF ITEM (With Inclusive Dales or RampIampnlion Periods)

center Proect Files

PERMANENT to present 23 cubic feet Annual growth rat 1 cubic foot

Accredited SCI Facilities Files

DESTROY 7 years after cutoff Cut off when facility is deactivated

Special Access Files (4C)

DELETE from system when 75 years old DESTROY machine listings when superseded

security Violations Index Piles

DESTROY 2 years after cutoff cut off at end of each calendar year

(Soft)

DESTROY when officer from duty Screen and transfer any approp ate materials for filing in security records (Item Ib bove) and DESTROY remainder

Case Control Cards

DESTROY 4 months after cutoff Cut off when case is closed

Case Processing (CAPER) bull

DELETE records from processing action

Four copies Including original 10 be submitted to the Nallonal Archive

iampIiPiBBUiIllamp

PAGE OF

916

NCl-263- 7-9 Item 3 ( 0 Change)

NCl-263- 7-9 Item 38 No Change) Deviates from GRS 18-1

NCl-263- 7-9 Items 14 amp 26 (CHANGE) Deviates from GRS 18-24

NCl-263- 7-9 Item 29 (CHANGE)

NCl-263- 7-9 Item 8 ( 0 Change)

NCl-263- 7-9 Item 28 (No Change) Items 2 amp 30 (CHANG)

NCl-263 79-1 Item 24 (No change)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

Request for Reccnds Disposition Authority-Continuation JOB NO PAGE OF

22

23

24

25

115-203

8 DESCRIPTION OF ITEM (With Inclusive Dales or Relention Periods)

Evaluation Reports System (CAPER) Re ort Files

1 year after report is compiled

separation 0

entries from machine re~ord upon badge holder

a DocUments concern Access Control syst earlier proposed badg

PERMANENT 1969 growth less than

installation of the Security (SACS) and evaluations of

feet Annual

b Correspondence reports and booklets on the Security Access Control System

Pol

DESTROY 5 years after cutoff cut off at end of each calendar year

security interest in individual has terminated an any training need for file has been completed Re ew remaining records 10 years after date of last act n and DESTROY unless there is continuing intere review and DESTRUCT

or training need Subsequent N at I-year intervals

Pol h Interview Card

DESTROY when no longer neede

Four copies Includlrig original to be submitted to the National Archives

i8HPIB8UPIl1tamp

1016 9 10

S~~~L~OOR ACTION TAKEN

NCl-263- 9-1 Item 15 (NO Change)

NCl-263 77-9 Item 12 (No Change)

NCl-263 77-9 Item 82 (No Change)

NEW

NCI-263 80-4 Item 1 No Change)

NCl-263 80-4 Item 3 No Change)

STANDARD FORM 11S-A Revised July 1974 Prescribed by Genetal Services

Administration FPMR (41 CFR) 101-11lt

eetlPlBBMiIAiu

Request for Records Disposition Authority-Continuation JOB NO PAGE OF

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

Polygraph Interview Log

year after cutoff cut off at end of each calendar year

1116

9 10 SAMPLE OR ACTION TAKEN

JOe NO

NCI-263 77-9 Item 11 (No Change)

27 NCI-263 77-9

28

29

30

31

32

115-203

PERMANE T 1952 to present 25 cubic feet Annual growth Ie s than 1 cubic foot

Information S s Files

DESTROY 5 years r cutoff cut off when information or word processing s stem discontinued

Com uter Security Research

PERMANENT 1976 to present cubic feet Annual growth rate less than 1 cubic f ot

Technical projects Files

DESTROY 10 years after cutoff Cut off terminates

Technical Finds Files

en project

PERMANENT 1960 to present 6 cubic feet Annual growth rate less than 1 cubic foot

Receiver Program Files

DESTROY 10 years after cutoff Cut off when no longer needed on a current basis

Four cople bullbull Includlrig original to be submitted to 11141 Nalional Archives

CONPIDllltAit

Item 40 (NO Change)

NCl-263 77-middot9 Item 37 (No Change)

9 NCI-263 77-fr1(

Item S4 (No Change)

NCl-263 77-9 Item 4 No Change)

NCl-263 77-9 Item 72 (No Change)

G1-263 77-9 It~m 73 (No Change)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 eFR) 101-14

eeup BU I lib

Request for Records Disposition Authority-Continuation JOB NO

34

35

115-203

8 DESCRIPTION OF ITEM (With Inclusive Oates or Reteotion Periods)

Building Admittance Passes Files

b

Admission Form

DESTROY 5 years and 3 months after cutoff at end of each quarter

meetings correspondence

5 years after cutoff Cut of~ at end of ndar year

Buildin

DESTROY 5 years calendar year

Visitor-No-Escort Record File

Cut off at end of each

a Record copy of machine record other reports on each Visitor-N bolder

DESTROY 5 years after cutoff Cut of at end of each calendar year

b Record copy of application forms for Visitor-No-Escort badge

DESTROY 5 years after cutoff each calendar year

c Visitor-No Escort Badge files

DESTROY when I year old

Four copies lncludlrig original to be submitted to the National Archives

eeMPIBIIUfUlb

9 SAMPLE OR

JOB NO

PAGE OF

1216

10 ACTION TAKEN

NCl-263 77-9 Item 44 (No Change) GRS 18- 8

NCl-263 77-9 Item 45 (No Change)

NCl-263 77-9 Item 43 (No Change) GRS 18- 8

STANDARD FORM 115-A Revised JUly 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-11 4

Request for RecOrds Disposition Authority-Continuation

7 8 DESCRIPTION OF ITEM ITEM NO (With Inclusive Dates or Retention Periods)

Foreign Visitor Log

JOB NO PAGE OF 1316

NCl-263- 7-9 Item 46 (NO Change)

37 NCI-263-77-9

38

39

40

after cutoff Cut off when employee

Weapons Log

DESTROY 2 years calendar year

Safe Combination Files

DESTROY when combination is safe whichever is sooner

Domestic Investigation Files

Cut off at end of each

DESTROY 5 years after cutoff Cut off at end of each calendar year

Item 47 (NO Change)

NCl-263 77-9 Item 33 (No-Change)

NCl-263 77-9 Item 50 (No Change) GRS 18-

NCl-263 77-9 Item 70 (CHANGE)

41 NCl-263 77-9

42

115-203

DESTROY 2 year calendar year

Domestic Installation

DESTROY 3 years after closes or material is basis

Cut off at end of each

Cut off when facility on a current

Four copies Includlrig original to be submitted to the National Archlv bullbull

CQNIBiliTIflIJ

Item 65 (No Change)

NCI-263 77-9 Item 66 (No Change) GRS 18- 0

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

toNEIDElHUtlt

Request for Records Disposition Authority-Continuation

7 8 DESCRIPTION OF ITEM ITEM NO (With Inclusive Dales or Retention Periods)

43

cutoff cut off when case is

JOB NO PAGE OF 1416

NCl-263- 7-9 Item 67 No Change)

44 NCl-263- 7-9

45

46

47

48

49

115-203

DESTROY 10 years and at end of each fiscal

after cutoff Cut off

Safesite Inspection Report Files (C)

DESTROY 10 years after cutoff Cut off when facility is terminated or material is no longer needed on a current basis

DESTROY 2 years calendar year

r cutoff Cut off at end of each

Foreign Installation Files

DESTROY 10 years after cutoff Cut off when facility closes or material is no longer needed on a current basis

Cr True Name Index

DESTROY when employee resgns or terminates

Facility Access Roster Files

DESTROY upon receipt of periodic update listing

Four copies Including original to be submitted to the National Archives

Item 68 No Change)

NCl-263- 7-9 Item 64 No Change) Deviates ftom GRS 18-1

NCI-263- 7-9 Item 62 No Change)

NCl-263- 7-9 Item 63 No Change) Deviates from GRS 18-1

NCl-263- 7-9 Item 22 No Change)

NEW

STANDARD FORM 115-4 Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

COin IblUTIAamp

Request for RecOrds Disposition Authority - Continuation JOB NO

1 ITEM NO

50

51

52

53

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

Contractor Installation Files

DESTROY 10 years after cutoff Cut off when contract terminates or material is no longer needed on current basis

Contractor support Files

DESTROY 2 years after cutoff Cut off when no longer needed

Records Files

old

Order corres ondence Files

of the law or implementation or when no longer needed

54 Crank MailThreats Files

115-203

a unsolicited packages

or respondence and

DESTROY when 1 year old or when needed whichever is sooner

b Threats orally or in writing against official personnel or installations

DESTROY when 15 years old

Four copies Includlrig original to be submitted to the Nallonal Archives

CON IDElHIItI5 (10 19) 0 - 570-387

PAGE OF 1516

II SAMPLE OR 10

JOB NO ACTION TAKEN

NEW

NEW

NCl-263- 7-9 Item 18e (No Change)

NCl-263- 7-9 Item 56 No Change)

NCl-263- 9-1 Item 30 (No Change)

NEW

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

COME DEtU Htr

Request for Records Disposition Authority-Continuation I JOB NO

7 ITEM NO

55~

56

57

58

59

115-203

8 DESCRIPTION OF ITEM (With Inclusive Oates or Retention Periods)

OPERATION MHBOUND

Permanent 1 January 1961 to 30 June 1976 4 Cu Ft

Liaison Index

DISCONTINUED File destroyed

Retired Case File Controls

DISCONTINUED File destroyed

Release of Information File

DISCONTINUED File destroyed

Collateral Clerk File

DISCONTINUED File destroyed

- ~--

Four copl bullbullbull Includlrig original to be submitted to Ihe National Archives

eeMF amplIIMl

0

PAGE OF 1616

9 10 SAMPLE OR

JOB NO ACTION TAKEN

NCI-263 77-9 Item 81 (No change)

NCl-263 77-9 Item 27 (CANCEL)

NC1-263 77-9 Item 39 (CANCBL)

NCl-263 77-9 Item 41 (CANCEL)

NCl-263 77-9 Item 51 (CANCEL)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMA (41 CFRlOI-14

Joe NUMBER ~PPRAISAL REPORT ON RECORDS DISPOSITION REQUEST NCl-263-84-4

SECTION I - ACTION TAKEN

1 APPROVED FOR DISPOSAL The records described under II items of the schedule except those that may be listed in blocks 2 3 and 4 of this secmiddot tion are diSPOsable because they do not have sufficient value for purposes of historical or other research functional documentation or the protection of Individual rights to warrant permanent retention by the Federal Government

IX 2 APPROVED FOR PERMANENT RETENTION The records described under the following item or items have been appraised by the National Archives LJ and Records service (NARSI and are designated for permanent retention by the Federal Gowrnment The agency will offer these records to NAAS as

specified In the schedule

ITEMS 14 23a 27 29 31 bull

D 3 DISPOSITION NOT APPROVED The records described under the following item or items are not approved for diSPOSition See Section ill of this form for explanation

D 4 WITHDRAWN The records described under the follOWing item or items have beltiln withdrawn at the request of the agencY

lltIJf1r APPRAISAL

CONmiddot CURRENCES

TITLE

APPRAISER

DIAECTOR RECORD DIVISION

irector Mi itary Archives Division

DATE

SECTION III - APPRAISERS COMMENTS

The attached SFl15Request for Records Disposition Authority updates previously approved records disposition schedule NCI-Z63-79-1 for the Office of Security(OS) Central Intelligence Agency In doing so OS proposes minor increases or reductions in the retention of temporary recordsand deviations from General Records Schedule requirements all of which are based on the use of the records for current business Several new items have been added which consist of routine administrative support type records all lack sufficient historical or other value to warrant continued preservation

Data such as arrangement volume dates of coverage and estiznated annual accushymulation has been added to items of records of enduring value listed in Section I Block Z above These records will be offered to the National Archives as specified in this job

In accordance with 36CFR 122870 items in this SFl15 not changed from previous authorizations have been marked out

Recommend approval

GENERAL SERVICES ADMINISTRATION GSA FORM 7238 (REV 8middot83)

7 Ti bull I e lJCO~N FfHl1 BE~NTI1fttIAl-~ 1 vatzona middot

~ ~ frchtves CONFIDENTIAL

f ~ - --- -~~ ~ ~

Washington DC 20408

Date June 101985

The Information 1n this Document is Classified Confidential in the Aggregate--Individual Portions are UnclassifiedFor Offioial Use Only

Reply to Annof NIR

Subject Appraisal of records covered by Job No NCl-263-84-4 (34 items)

To Director Military Archives Division- NNM

Enclosed for informal review is subject records disposition request submitted

by the Central Intelligence Agency(CIA)which covers records of its Office of

Security(OS)

This SF1l5 and certain attachments are security classified CONFIDENTIAL and

should be handled and safeguarded accordingly Reproduction in any form without

CIA approval is prohibited(see related enclosures)

The Office of Security develops maintains and operates security programs to

protect personnel facilities information and activities OS employees carry

out assignments in such areas as employe clearances contractor liaison

personnel protection and physical security activities bull

This schedule updates the disposition of OS records approved by NARS in prior

jobs cited in column 9 SF115 Revisions include listing several new items and

based on current need proposed changes (deviationsin the retention periods of

agency records from those authorized in the General Records Schedules(GRS)

In accordance with 36CFR 122870 items in this SF1l5 not changed from previous

authorizations have been marked out Note however that dates of coverage volume

and annual accumulation data is added to Permanent items --------- WARNING NOTICE

INTELLIGENCE SOURCES AND METHODS INVOLVED I Reproduotion Dissemination and

Extraotion of Information Controlled by Originator

Classi~ied by R C Tagge (NmM)

DECLOADR Derived from Job No NCl-263-84-4

-----------------National Archives and Records Administration

This job requires appraisal of only new items andor consideration of agency

requests for deviations from retention periods of records authorized for

disposal under the GRS Enclosed are adequate and reasonable explanations

respecting retention period changes which deviate--either up or down--from

tho~ authorized in the GRS Such changes based upon the agencys requireshy

ments in carrying out current business t should be granted

Concerning NEW items

Item Ib(1)amp(2) Reference to stafflike employees and others pertainsmiddot to

consultants and independent contractor personnel who are treated in security

matters such as clearances like regular agency employees especially where

special access security requirements are involved

Items If(l)ampt Ii These files are new hut their disposition is authorized by

the GRS cited

Item 13 These are log books containing support activities such as involvement

in routine investigations of personnel security clearances Substantive security

activities warranting continued preservation are among the files in item 14

Item 23b Examples of information in this item include general instructions to

employees on how to use the agencys Badge machine in order to enter agency

facilities Also general correspondence pertaining to the usual technical problems

associated with operating any new access system

Item 49 These are rosters of personnel having access to agency facilities on a

non-permanent basis Since these kinds of rosters freqently change as people

are added or dropped the agency usually updates them on a monthly basis

- 2 -

Item 50 This file pertains to security matters associated with contracts and

contractors e g security inspections to insure the contractor meets security

requirements

Item 51 This is general correspondence reflecting the various kinds of support

requested by contractors regarding physical personnel or information security

matters For example clarification of ~ecurity rules or surveys of contractor

facilities

Item 54b This file contains duplicate copies of threats received the original

of which is forwarded to the Secret Service FBI State or other appropriate

agency for investigative action

Items 55 -58 These files have been discontinued and cancelled They were

disposed of in accordance with authority in prior approved jobs cited in column 9

The agency does not anticipate creating these kinds of files in the future

All of the NEW items listed in this schedule are routine administrative support

type records clearly lacking sufficient historical or other value to warrant

continued preservation A such they should be disposed of as requested s

This schedule was reviewed and discussed with Dr Krauskopf(NNM) during

our meeting on June 6 1985

riom royal of this 115 as

t1--~ bull I

RAYMOND C TAGGE

submitted

NIRMStaff

Ends

fOR OFFICIAl USE ONLY

REASONS FOR CHANGES FROM OLD SCHEDULE AND DEVIATIONS FROM GRS

Item la

Item lb

Item lc

Item ld(l)

Item Ie

Item If

Item 19

Item 19(2)

Item lh

Item li

Item lj

Schedule 31-83

Changed from 20 to 30 years after date of last action in file Needed longer for current business Deviates from GRS for same reason

GRS says destroy upon notification of death or not later than 5 years after separation or transfer of employee or no later than 5 years after contract relationship expires whichever is applicable Agency says destroy nonderogatory files 20 years and derogatory files 30 years after date of last action in file Needed longer for current business

Changed from destroy 15 years (nonderogatory) and 20 years (derogatory) following date of ~ast action to destroy 10 years (nonderogatory) and 15 years (derogatory) after date of last action Not needed longer for current bUSiness Needed longer for current business than GRS specifies

Changed from destroy 5 years following date of last action to destroy 15 years after date of last significant action in the file to be consistent with similar items in current approved schedUles

Changed from destroy 5 (nonderogatory) and 20 years (derogatory) following date of last action to destroy 10 (nonderogatory) and 15 years (derogatory) after date of last action in the file Needed longer for nonderogatory and not as long for nonderogatory files Needed longer for current business than specified in GRS

Deviates from GRS because files are needed longer for current business

Deviates from GRS for reasons given on above item

Changed from destroy 20 years after date of last action in file to destroy 15 years after date of last action Not needed longer for current business

Changed from destroy 20 years (derogatory) after date of last action in file to destroy 10 years after date of last action in file Not needed longer for current business DeViates from GRS because needed longer for current business

DeViates from GRS because needed longer for current business

Changed from destroy 5 years after date of last action in file to destroy 3 years after date of last action in file Not needed longer for current business

f(Ji OffICIAL USE ONL l

fOR~ OFFICIAL U~ ONLY

Item lk

Item 11

Item 1m

Item In

Item lp(2)

Item 12b

Item 15

Item 16

Item 17

Item 19

Item 40

Item 45

Item 47

Changed from destroy 5 years following date of last action to destroy 3 years after date of last action in file Not needed longer for current business

Changed from destroy 5 15 or 20 years after date of last action in file to destroy 1 5 or 10 years after date of last action in file Not needed longer for current business

Changed from destroy when obsolete superseded or no longer needed for reference purposes to destroy 5 years after date of last reference in file to be more specific

Changed from destroy when obsolete superseded or no longer needed for reference to destroy 10 years following termination of site to be more specific

Changed from destroy 20 years after date Of last action to destroy 10 years after date of last action in file Not needed longer for current business

Changed from destroy 1 year after cutoff (cut off when letter drop cancelled) to destroy when superseded obsolete or no longer needed to provide more flexibility in disposing of those needed for either a shorter or longer retention period

GRS says destroy when 3 years old or upon discontinuance of facility whichever is sooner Agency says destroy 7 years after cutoff (cut off when facility is deactivated) Needed longer for current business

GRS says destroy when superseded or obsolete Agency says delete from system when 75 years old Time period is more specific

Changed from destroy at end of calendar year if person is separated from Agency to destroy 2 years after cutoff (cut off at end of each calendar year) to provide for earlier destruction Not needed longer for current business

Changed from destroy cards on completed cases at end of each calendar year and destroy when no longer needed to destroy 4 months after cutoff (cut off when case is closed) to be consistent with similar item in currently approved schedule

Changed from destroy 10 years after cutoff (cut off at end of each calendar year) to destroy 5 years after cutoff (cut off at end of each calendar year) Not needed longer for current business

GRS says destroy when 4 years old or when security cognizance is terminated whichever is sooner Agency says destroy 10 years after cutoff cut off when facility is terminated or material is no longer needed on a current basis Needed longer for current business

Deviates from GRS for reason stated in Item iF above

fOR OfFICIAL ~ OHLY

GENERAL SERVleES ADMINISTRATION NATIONAL ARCHlVIS AND ItfCoIDS SERVICES

PAGr

INTRASERVICE MpoundMORA)tOUM AND ENDORSEMENT z

011 TRANSACTION

TO DATE AND MESSAGE

middotWK GDR Jw 18 1985 Like t~uf tllree lIIrereltlbw =pbS from taie a ellCr tat we

r~esseg ree~tly this 8= bullbull ~ule is a ensliiati~~ er

~~

allid i ame cases Rave beell lllellifiea t be Illore s efilifie as well Ill

several ave beell reduQad eubwca11lti

0 1 ailll iteJlls (lb 1t 1i 13 23b 9-51 llCl 54b) are

entire flew ud al]1Iave bee ilieRtifiei b

as dis osab1e From $~ readilv 0f te deseri tiefl5 ltreviaed

ulfletel wi tk tis

~r t or It alilgtul~ be stressed tltattnf tern QMrati0Ila1 J ~~~~~~~~~~~~~~~~~~~~~~==~~

~ ~ 8 used in tile iesGlri tion ef i telil 1 t OS IS illteraal olllera-middot

-~ tmiddot 8 b t t f t b ~ ~ ~K-~~v~u~~n~0~u~~O~ ~s~u~s~a~~~~v~e~middot~o~~~e~r~a~~~~~s~e~~L~~~~~a~~~~~~n~~~e~~~~~a~~e~r_~e~R~s~e~~

is liMited te five series 29 all ef whiz~ were

~ ~ DiS~G5iti1l iftstructiens fer t~ ma~ent items i l~----------~~~~~~~~~~~~~==~~~~~~~

~ ~ in t~is middotlJil seaeles

~~ f

ME S SAG~

THEft ION - Jf bull eui bullbull of 0IIII joel rou _ til ODe ampoat uel blICk coatlDu ltiYel JUlllibered AIr -O UGh _t P oa OD top lIIIIelRaple the to6dleJgt Bela e DW oterie for

type of 1100 __ i 04lecl to the dower

eeMPIBBUflhamp

Request for Reccnds Disposition Authorlty- Continuation JOB NO

7 ITEM NO

1

115-203

B DESCRIPTION OF ITEM (With Inclusive Oates or Retention Periods)

(4) Used and field investigation conducted

DESTROY 15 years after date of last action in file

m post office boxes

DESTROY 5 years after date of last action in file

n covert sites

DESTROY 10 years following termination of the site

o action on employees of other federal C essional committees panels etc

action in file

p Limited Facility Access Authorizations

q

(1 )

DESTROY file

(2) Derogatory

(1)

DESTROY 10 years after date of last action in file

If servi were not used and if files contain no derogator

DESTROY file

of last action in

Four copl Including original to be submitted to he National Ardll bullbull

Gpo ~ 1915 () - 51e-387

P9 0 10 5j~B L~O R ACTION TAKEN

NCl-263 9-1 Item Sb( 10) (NO Cha gel Item 20 (CHANGE)

NCl-263 79-1 Item Sb(ll) (NO Cha ge) Item 20 (CHANGE)

NCl-263 Item Sb 12) (NO Cha ge)

NCl-263 79-1 Item Sb 13)( a)

(No Cha ge)

NCl-263 79-1 Item 5b 13) (b) (CHANGE

NCl-263+79-l Item 5b ( 14 ) (No Chalge)

STANDARD FORM 115-A Revised July 1974 Prescri~d by General Services

Administration FPMR (41 CFR) 101-114

eeUPIBBUTIAlS

Request for ReccJrds Disposition Authority - Continuation JOB NO

7 ITEM NO

lq

r

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

services were used or if file contains derogatory information

20 years after date of last action in

f counterintelligence interest

DESTROY when in vidual is determined not to be of counterintelligen e interest Review ~emaining records 30 years a ter date of last action and DESTROY unless thet is a continuing interest Subsequent DESTRUCTION at 15-year intervals

S 9 0 10 ~~~L~O R ACTION TAKEN

NCl-263- 0-4 Item 2 ( 0 Change)

s Secrecy agreement files Transferred from NEW

2

Items la-b ld-l and lo-r above when those files are destroyed

DESTROY 70 years after date of individuals earliest secrecy agreement

Securit

DESTROY 90 days processing by SRD

3 Office of Securit

115-2Q3

a Check Activity (SANCA)

DELETE individual entrie is destroyed under Item 1 reference material when no

when related case file DESTROY irrelevant

b Manual Index

DESTROY individual cards when reI is destroyed under Item 1 above reference material

irrelevant

Four copies Including original 10 be ubmltted to the National Archlvel

i8UFIBBtlTHts

Cl-263-7 -9 Item 21 ( 0 Change)

Cl-263-7 -9 Item 19a (No Change)

CI-263-7 -9 Item 19b (No Change)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFRI 101 -114

8enFI81UHt~

Request for Records Disposition Authority-Continuation JOB NO

7 ITEM NO

5

6

7

8

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

Report Files

ESTROY when 90 days old

A Panel Records Files

after cutoff Cut off when no longer

Securit Records Files

DESTROY when no fu her counterintelligence interest or when updated or s perseded

Security Case Logs

a Machine listing of securit the Office of the Chief CI

DESTROY when superseded

b Charge-out log to control files offices in Clearance Division

DESTROY when 1 year old

Security File Review Log

DESTROY when 6 months old

to

9 Security Duty Office Reporting Files

115-203

DESTROY 5 years after cutoff Cut off at end of each calendar year

Four copies Includlrig original to be Mlbmltted to the National Archive eo IBlUIliu

(PO 1075 omiddot 510-387

PAGE OF

716

9 10 S~~~L~OOR ACTION TAKEN

NCI-263- 7-9 Item 42 No Change)

NCl-263- 9-1 Item 6 ( 0 Change)

NCl-263- 7-9 Item 36 NoChange)

NCl-263- 7-9 Item 35 No Change)

NCl-263- 7-9 Item 34 No Change)

No Change)

STANDARD FORM 115-1lt Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

CONEiDENI1AL

Request for Records Disposition Authority-Continuation Joe NO

7 ITEM NO

11

8 DESCRIPTION OF ITEM (Wilh Inclusive Oates or Retention Periods)

Duty Office Operational and Instruction Files

reports guard post instructions rosters

when superseded obsolete or no longer

b ies of requests for telephone backstopping

DESTROY 3 Cut off when backstop terminated

Security support Files

DESTROY 3 years of project

Cut off at termination

12 Reference Card Index

a Index and inventory cards

DESTROY when superseded obsolete or 0 longer needed

b Letter drop card index

DESTROY when superseded obsolete or no longer needed

13 operational Reference Index

115-203

Chronological log books containing brief topical descriptions of operational activities

DESTROY when 5 years old or no longer needed whichever is sooner

Four copll Includlrig original to be lubmltted 10 the National Archlves

PAGE OF

9 SAMPLE OR 10

JOB NO ACTION TAKEN

NCl-263- 7-9 Item 52 (No Change)

NCl-236- 7-9 Item 2 ( 0 Change)

7-9 (No Change)

7-9 Item 24 (CHANGE)

NEW

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Ad ministration FPMR (41 CFR) 101-114

eeUPIrlJlUAb

Request for Records Disposition Authority-Continuation JOB NO

7 ITEM NO

14

15

16

17

18

19

20

115-203

8 DESCRIPTION OF ITEM (With Inclusive Dales or RampIampnlion Periods)

center Proect Files

PERMANENT to present 23 cubic feet Annual growth rat 1 cubic foot

Accredited SCI Facilities Files

DESTROY 7 years after cutoff Cut off when facility is deactivated

Special Access Files (4C)

DELETE from system when 75 years old DESTROY machine listings when superseded

security Violations Index Piles

DESTROY 2 years after cutoff cut off at end of each calendar year

(Soft)

DESTROY when officer from duty Screen and transfer any approp ate materials for filing in security records (Item Ib bove) and DESTROY remainder

Case Control Cards

DESTROY 4 months after cutoff Cut off when case is closed

Case Processing (CAPER) bull

DELETE records from processing action

Four copies Including original 10 be submitted to the Nallonal Archive

iampIiPiBBUiIllamp

PAGE OF

916

NCl-263- 7-9 Item 3 ( 0 Change)

NCl-263- 7-9 Item 38 No Change) Deviates from GRS 18-1

NCl-263- 7-9 Items 14 amp 26 (CHANGE) Deviates from GRS 18-24

NCl-263- 7-9 Item 29 (CHANGE)

NCl-263- 7-9 Item 8 ( 0 Change)

NCl-263- 7-9 Item 28 (No Change) Items 2 amp 30 (CHANG)

NCl-263 79-1 Item 24 (No change)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

Request for Reccnds Disposition Authority-Continuation JOB NO PAGE OF

22

23

24

25

115-203

8 DESCRIPTION OF ITEM (With Inclusive Dales or Relention Periods)

Evaluation Reports System (CAPER) Re ort Files

1 year after report is compiled

separation 0

entries from machine re~ord upon badge holder

a DocUments concern Access Control syst earlier proposed badg

PERMANENT 1969 growth less than

installation of the Security (SACS) and evaluations of

feet Annual

b Correspondence reports and booklets on the Security Access Control System

Pol

DESTROY 5 years after cutoff cut off at end of each calendar year

security interest in individual has terminated an any training need for file has been completed Re ew remaining records 10 years after date of last act n and DESTROY unless there is continuing intere review and DESTRUCT

or training need Subsequent N at I-year intervals

Pol h Interview Card

DESTROY when no longer neede

Four copies Includlrig original to be submitted to the National Archives

i8HPIB8UPIl1tamp

1016 9 10

S~~~L~OOR ACTION TAKEN

NCl-263- 9-1 Item 15 (NO Change)

NCl-263 77-9 Item 12 (No Change)

NCl-263 77-9 Item 82 (No Change)

NEW

NCI-263 80-4 Item 1 No Change)

NCl-263 80-4 Item 3 No Change)

STANDARD FORM 11S-A Revised July 1974 Prescribed by Genetal Services

Administration FPMR (41 CFR) 101-11lt

eetlPlBBMiIAiu

Request for Records Disposition Authority-Continuation JOB NO PAGE OF

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

Polygraph Interview Log

year after cutoff cut off at end of each calendar year

1116

9 10 SAMPLE OR ACTION TAKEN

JOe NO

NCI-263 77-9 Item 11 (No Change)

27 NCI-263 77-9

28

29

30

31

32

115-203

PERMANE T 1952 to present 25 cubic feet Annual growth Ie s than 1 cubic foot

Information S s Files

DESTROY 5 years r cutoff cut off when information or word processing s stem discontinued

Com uter Security Research

PERMANENT 1976 to present cubic feet Annual growth rate less than 1 cubic f ot

Technical projects Files

DESTROY 10 years after cutoff Cut off terminates

Technical Finds Files

en project

PERMANENT 1960 to present 6 cubic feet Annual growth rate less than 1 cubic foot

Receiver Program Files

DESTROY 10 years after cutoff Cut off when no longer needed on a current basis

Four cople bullbull Includlrig original to be submitted to 11141 Nalional Archives

CONPIDllltAit

Item 40 (NO Change)

NCl-263 77-middot9 Item 37 (No Change)

9 NCI-263 77-fr1(

Item S4 (No Change)

NCl-263 77-9 Item 4 No Change)

NCl-263 77-9 Item 72 (No Change)

G1-263 77-9 It~m 73 (No Change)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 eFR) 101-14

eeup BU I lib

Request for Records Disposition Authority-Continuation JOB NO

34

35

115-203

8 DESCRIPTION OF ITEM (With Inclusive Oates or Reteotion Periods)

Building Admittance Passes Files

b

Admission Form

DESTROY 5 years and 3 months after cutoff at end of each quarter

meetings correspondence

5 years after cutoff Cut of~ at end of ndar year

Buildin

DESTROY 5 years calendar year

Visitor-No-Escort Record File

Cut off at end of each

a Record copy of machine record other reports on each Visitor-N bolder

DESTROY 5 years after cutoff Cut of at end of each calendar year

b Record copy of application forms for Visitor-No-Escort badge

DESTROY 5 years after cutoff each calendar year

c Visitor-No Escort Badge files

DESTROY when I year old

Four copies lncludlrig original to be submitted to the National Archives

eeMPIBIIUfUlb

9 SAMPLE OR

JOB NO

PAGE OF

1216

10 ACTION TAKEN

NCl-263 77-9 Item 44 (No Change) GRS 18- 8

NCl-263 77-9 Item 45 (No Change)

NCl-263 77-9 Item 43 (No Change) GRS 18- 8

STANDARD FORM 115-A Revised JUly 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-11 4

Request for RecOrds Disposition Authority-Continuation

7 8 DESCRIPTION OF ITEM ITEM NO (With Inclusive Dates or Retention Periods)

Foreign Visitor Log

JOB NO PAGE OF 1316

NCl-263- 7-9 Item 46 (NO Change)

37 NCI-263-77-9

38

39

40

after cutoff Cut off when employee

Weapons Log

DESTROY 2 years calendar year

Safe Combination Files

DESTROY when combination is safe whichever is sooner

Domestic Investigation Files

Cut off at end of each

DESTROY 5 years after cutoff Cut off at end of each calendar year

Item 47 (NO Change)

NCl-263 77-9 Item 33 (No-Change)

NCl-263 77-9 Item 50 (No Change) GRS 18-

NCl-263 77-9 Item 70 (CHANGE)

41 NCl-263 77-9

42

115-203

DESTROY 2 year calendar year

Domestic Installation

DESTROY 3 years after closes or material is basis

Cut off at end of each

Cut off when facility on a current

Four copies Includlrig original to be submitted to the National Archlv bullbull

CQNIBiliTIflIJ

Item 65 (No Change)

NCI-263 77-9 Item 66 (No Change) GRS 18- 0

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

toNEIDElHUtlt

Request for Records Disposition Authority-Continuation

7 8 DESCRIPTION OF ITEM ITEM NO (With Inclusive Dales or Retention Periods)

43

cutoff cut off when case is

JOB NO PAGE OF 1416

NCl-263- 7-9 Item 67 No Change)

44 NCl-263- 7-9

45

46

47

48

49

115-203

DESTROY 10 years and at end of each fiscal

after cutoff Cut off

Safesite Inspection Report Files (C)

DESTROY 10 years after cutoff Cut off when facility is terminated or material is no longer needed on a current basis

DESTROY 2 years calendar year

r cutoff Cut off at end of each

Foreign Installation Files

DESTROY 10 years after cutoff Cut off when facility closes or material is no longer needed on a current basis

Cr True Name Index

DESTROY when employee resgns or terminates

Facility Access Roster Files

DESTROY upon receipt of periodic update listing

Four copies Including original to be submitted to the National Archives

Item 68 No Change)

NCl-263- 7-9 Item 64 No Change) Deviates ftom GRS 18-1

NCI-263- 7-9 Item 62 No Change)

NCl-263- 7-9 Item 63 No Change) Deviates from GRS 18-1

NCl-263- 7-9 Item 22 No Change)

NEW

STANDARD FORM 115-4 Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

COin IblUTIAamp

Request for RecOrds Disposition Authority - Continuation JOB NO

1 ITEM NO

50

51

52

53

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

Contractor Installation Files

DESTROY 10 years after cutoff Cut off when contract terminates or material is no longer needed on current basis

Contractor support Files

DESTROY 2 years after cutoff Cut off when no longer needed

Records Files

old

Order corres ondence Files

of the law or implementation or when no longer needed

54 Crank MailThreats Files

115-203

a unsolicited packages

or respondence and

DESTROY when 1 year old or when needed whichever is sooner

b Threats orally or in writing against official personnel or installations

DESTROY when 15 years old

Four copies Includlrig original to be submitted to the Nallonal Archives

CON IDElHIItI5 (10 19) 0 - 570-387

PAGE OF 1516

II SAMPLE OR 10

JOB NO ACTION TAKEN

NEW

NEW

NCl-263- 7-9 Item 18e (No Change)

NCl-263- 7-9 Item 56 No Change)

NCl-263- 9-1 Item 30 (No Change)

NEW

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

COME DEtU Htr

Request for Records Disposition Authority-Continuation I JOB NO

7 ITEM NO

55~

56

57

58

59

115-203

8 DESCRIPTION OF ITEM (With Inclusive Oates or Retention Periods)

OPERATION MHBOUND

Permanent 1 January 1961 to 30 June 1976 4 Cu Ft

Liaison Index

DISCONTINUED File destroyed

Retired Case File Controls

DISCONTINUED File destroyed

Release of Information File

DISCONTINUED File destroyed

Collateral Clerk File

DISCONTINUED File destroyed

- ~--

Four copl bullbullbull Includlrig original to be submitted to Ihe National Archives

eeMF amplIIMl

0

PAGE OF 1616

9 10 SAMPLE OR

JOB NO ACTION TAKEN

NCI-263 77-9 Item 81 (No change)

NCl-263 77-9 Item 27 (CANCEL)

NC1-263 77-9 Item 39 (CANCBL)

NCl-263 77-9 Item 41 (CANCEL)

NCl-263 77-9 Item 51 (CANCEL)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMA (41 CFRlOI-14

Joe NUMBER ~PPRAISAL REPORT ON RECORDS DISPOSITION REQUEST NCl-263-84-4

SECTION I - ACTION TAKEN

1 APPROVED FOR DISPOSAL The records described under II items of the schedule except those that may be listed in blocks 2 3 and 4 of this secmiddot tion are diSPOsable because they do not have sufficient value for purposes of historical or other research functional documentation or the protection of Individual rights to warrant permanent retention by the Federal Government

IX 2 APPROVED FOR PERMANENT RETENTION The records described under the following item or items have been appraised by the National Archives LJ and Records service (NARSI and are designated for permanent retention by the Federal Gowrnment The agency will offer these records to NAAS as

specified In the schedule

ITEMS 14 23a 27 29 31 bull

D 3 DISPOSITION NOT APPROVED The records described under the following item or items are not approved for diSPOSition See Section ill of this form for explanation

D 4 WITHDRAWN The records described under the follOWing item or items have beltiln withdrawn at the request of the agencY

lltIJf1r APPRAISAL

CONmiddot CURRENCES

TITLE

APPRAISER

DIAECTOR RECORD DIVISION

irector Mi itary Archives Division

DATE

SECTION III - APPRAISERS COMMENTS

The attached SFl15Request for Records Disposition Authority updates previously approved records disposition schedule NCI-Z63-79-1 for the Office of Security(OS) Central Intelligence Agency In doing so OS proposes minor increases or reductions in the retention of temporary recordsand deviations from General Records Schedule requirements all of which are based on the use of the records for current business Several new items have been added which consist of routine administrative support type records all lack sufficient historical or other value to warrant continued preservation

Data such as arrangement volume dates of coverage and estiznated annual accushymulation has been added to items of records of enduring value listed in Section I Block Z above These records will be offered to the National Archives as specified in this job

In accordance with 36CFR 122870 items in this SFl15 not changed from previous authorizations have been marked out

Recommend approval

GENERAL SERVICES ADMINISTRATION GSA FORM 7238 (REV 8middot83)

7 Ti bull I e lJCO~N FfHl1 BE~NTI1fttIAl-~ 1 vatzona middot

~ ~ frchtves CONFIDENTIAL

f ~ - --- -~~ ~ ~

Washington DC 20408

Date June 101985

The Information 1n this Document is Classified Confidential in the Aggregate--Individual Portions are UnclassifiedFor Offioial Use Only

Reply to Annof NIR

Subject Appraisal of records covered by Job No NCl-263-84-4 (34 items)

To Director Military Archives Division- NNM

Enclosed for informal review is subject records disposition request submitted

by the Central Intelligence Agency(CIA)which covers records of its Office of

Security(OS)

This SF1l5 and certain attachments are security classified CONFIDENTIAL and

should be handled and safeguarded accordingly Reproduction in any form without

CIA approval is prohibited(see related enclosures)

The Office of Security develops maintains and operates security programs to

protect personnel facilities information and activities OS employees carry

out assignments in such areas as employe clearances contractor liaison

personnel protection and physical security activities bull

This schedule updates the disposition of OS records approved by NARS in prior

jobs cited in column 9 SF115 Revisions include listing several new items and

based on current need proposed changes (deviationsin the retention periods of

agency records from those authorized in the General Records Schedules(GRS)

In accordance with 36CFR 122870 items in this SF1l5 not changed from previous

authorizations have been marked out Note however that dates of coverage volume

and annual accumulation data is added to Permanent items --------- WARNING NOTICE

INTELLIGENCE SOURCES AND METHODS INVOLVED I Reproduotion Dissemination and

Extraotion of Information Controlled by Originator

Classi~ied by R C Tagge (NmM)

DECLOADR Derived from Job No NCl-263-84-4

-----------------National Archives and Records Administration

This job requires appraisal of only new items andor consideration of agency

requests for deviations from retention periods of records authorized for

disposal under the GRS Enclosed are adequate and reasonable explanations

respecting retention period changes which deviate--either up or down--from

tho~ authorized in the GRS Such changes based upon the agencys requireshy

ments in carrying out current business t should be granted

Concerning NEW items

Item Ib(1)amp(2) Reference to stafflike employees and others pertainsmiddot to

consultants and independent contractor personnel who are treated in security

matters such as clearances like regular agency employees especially where

special access security requirements are involved

Items If(l)ampt Ii These files are new hut their disposition is authorized by

the GRS cited

Item 13 These are log books containing support activities such as involvement

in routine investigations of personnel security clearances Substantive security

activities warranting continued preservation are among the files in item 14

Item 23b Examples of information in this item include general instructions to

employees on how to use the agencys Badge machine in order to enter agency

facilities Also general correspondence pertaining to the usual technical problems

associated with operating any new access system

Item 49 These are rosters of personnel having access to agency facilities on a

non-permanent basis Since these kinds of rosters freqently change as people

are added or dropped the agency usually updates them on a monthly basis

- 2 -

Item 50 This file pertains to security matters associated with contracts and

contractors e g security inspections to insure the contractor meets security

requirements

Item 51 This is general correspondence reflecting the various kinds of support

requested by contractors regarding physical personnel or information security

matters For example clarification of ~ecurity rules or surveys of contractor

facilities

Item 54b This file contains duplicate copies of threats received the original

of which is forwarded to the Secret Service FBI State or other appropriate

agency for investigative action

Items 55 -58 These files have been discontinued and cancelled They were

disposed of in accordance with authority in prior approved jobs cited in column 9

The agency does not anticipate creating these kinds of files in the future

All of the NEW items listed in this schedule are routine administrative support

type records clearly lacking sufficient historical or other value to warrant

continued preservation A such they should be disposed of as requested s

This schedule was reviewed and discussed with Dr Krauskopf(NNM) during

our meeting on June 6 1985

riom royal of this 115 as

t1--~ bull I

RAYMOND C TAGGE

submitted

NIRMStaff

Ends

fOR OFFICIAl USE ONLY

REASONS FOR CHANGES FROM OLD SCHEDULE AND DEVIATIONS FROM GRS

Item la

Item lb

Item lc

Item ld(l)

Item Ie

Item If

Item 19

Item 19(2)

Item lh

Item li

Item lj

Schedule 31-83

Changed from 20 to 30 years after date of last action in file Needed longer for current business Deviates from GRS for same reason

GRS says destroy upon notification of death or not later than 5 years after separation or transfer of employee or no later than 5 years after contract relationship expires whichever is applicable Agency says destroy nonderogatory files 20 years and derogatory files 30 years after date of last action in file Needed longer for current business

Changed from destroy 15 years (nonderogatory) and 20 years (derogatory) following date of ~ast action to destroy 10 years (nonderogatory) and 15 years (derogatory) after date of last action Not needed longer for current bUSiness Needed longer for current business than GRS specifies

Changed from destroy 5 years following date of last action to destroy 15 years after date of last significant action in the file to be consistent with similar items in current approved schedUles

Changed from destroy 5 (nonderogatory) and 20 years (derogatory) following date of last action to destroy 10 (nonderogatory) and 15 years (derogatory) after date of last action in the file Needed longer for nonderogatory and not as long for nonderogatory files Needed longer for current business than specified in GRS

Deviates from GRS because files are needed longer for current business

Deviates from GRS for reasons given on above item

Changed from destroy 20 years after date of last action in file to destroy 15 years after date of last action Not needed longer for current business

Changed from destroy 20 years (derogatory) after date of last action in file to destroy 10 years after date of last action in file Not needed longer for current business DeViates from GRS because needed longer for current business

DeViates from GRS because needed longer for current business

Changed from destroy 5 years after date of last action in file to destroy 3 years after date of last action in file Not needed longer for current business

f(Ji OffICIAL USE ONL l

fOR~ OFFICIAL U~ ONLY

Item lk

Item 11

Item 1m

Item In

Item lp(2)

Item 12b

Item 15

Item 16

Item 17

Item 19

Item 40

Item 45

Item 47

Changed from destroy 5 years following date of last action to destroy 3 years after date of last action in file Not needed longer for current business

Changed from destroy 5 15 or 20 years after date of last action in file to destroy 1 5 or 10 years after date of last action in file Not needed longer for current business

Changed from destroy when obsolete superseded or no longer needed for reference purposes to destroy 5 years after date of last reference in file to be more specific

Changed from destroy when obsolete superseded or no longer needed for reference to destroy 10 years following termination of site to be more specific

Changed from destroy 20 years after date Of last action to destroy 10 years after date of last action in file Not needed longer for current business

Changed from destroy 1 year after cutoff (cut off when letter drop cancelled) to destroy when superseded obsolete or no longer needed to provide more flexibility in disposing of those needed for either a shorter or longer retention period

GRS says destroy when 3 years old or upon discontinuance of facility whichever is sooner Agency says destroy 7 years after cutoff (cut off when facility is deactivated) Needed longer for current business

GRS says destroy when superseded or obsolete Agency says delete from system when 75 years old Time period is more specific

Changed from destroy at end of calendar year if person is separated from Agency to destroy 2 years after cutoff (cut off at end of each calendar year) to provide for earlier destruction Not needed longer for current business

Changed from destroy cards on completed cases at end of each calendar year and destroy when no longer needed to destroy 4 months after cutoff (cut off when case is closed) to be consistent with similar item in currently approved schedule

Changed from destroy 10 years after cutoff (cut off at end of each calendar year) to destroy 5 years after cutoff (cut off at end of each calendar year) Not needed longer for current business

GRS says destroy when 4 years old or when security cognizance is terminated whichever is sooner Agency says destroy 10 years after cutoff cut off when facility is terminated or material is no longer needed on a current basis Needed longer for current business

Deviates from GRS for reason stated in Item iF above

fOR OfFICIAL ~ OHLY

GENERAL SERVleES ADMINISTRATION NATIONAL ARCHlVIS AND ItfCoIDS SERVICES

PAGr

INTRASERVICE MpoundMORA)tOUM AND ENDORSEMENT z

011 TRANSACTION

TO DATE AND MESSAGE

middotWK GDR Jw 18 1985 Like t~uf tllree lIIrereltlbw =pbS from taie a ellCr tat we

r~esseg ree~tly this 8= bullbull ~ule is a ensliiati~~ er

~~

allid i ame cases Rave beell lllellifiea t be Illore s efilifie as well Ill

several ave beell reduQad eubwca11lti

0 1 ailll iteJlls (lb 1t 1i 13 23b 9-51 llCl 54b) are

entire flew ud al]1Iave bee ilieRtifiei b

as dis osab1e From $~ readilv 0f te deseri tiefl5 ltreviaed

ulfletel wi tk tis

~r t or It alilgtul~ be stressed tltattnf tern QMrati0Ila1 J ~~~~~~~~~~~~~~~~~~~~~~==~~

~ ~ 8 used in tile iesGlri tion ef i telil 1 t OS IS illteraal olllera-middot

-~ tmiddot 8 b t t f t b ~ ~ ~K-~~v~u~~n~0~u~~O~ ~s~u~s~a~~~~v~e~middot~o~~~e~r~a~~~~~s~e~~L~~~~~a~~~~~~n~~~e~~~~~a~~e~r_~e~R~s~e~~

is liMited te five series 29 all ef whiz~ were

~ ~ DiS~G5iti1l iftstructiens fer t~ ma~ent items i l~----------~~~~~~~~~~~~~==~~~~~~~

~ ~ in t~is middotlJil seaeles

~~ f

ME S SAG~

THEft ION - Jf bull eui bullbull of 0IIII joel rou _ til ODe ampoat uel blICk coatlDu ltiYel JUlllibered AIr -O UGh _t P oa OD top lIIIIelRaple the to6dleJgt Bela e DW oterie for

type of 1100 __ i 04lecl to the dower

eeUPIBBUTIAlS

Request for ReccJrds Disposition Authority - Continuation JOB NO

7 ITEM NO

lq

r

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

services were used or if file contains derogatory information

20 years after date of last action in

f counterintelligence interest

DESTROY when in vidual is determined not to be of counterintelligen e interest Review ~emaining records 30 years a ter date of last action and DESTROY unless thet is a continuing interest Subsequent DESTRUCTION at 15-year intervals

S 9 0 10 ~~~L~O R ACTION TAKEN

NCl-263- 0-4 Item 2 ( 0 Change)

s Secrecy agreement files Transferred from NEW

2

Items la-b ld-l and lo-r above when those files are destroyed

DESTROY 70 years after date of individuals earliest secrecy agreement

Securit

DESTROY 90 days processing by SRD

3 Office of Securit

115-2Q3

a Check Activity (SANCA)

DELETE individual entrie is destroyed under Item 1 reference material when no

when related case file DESTROY irrelevant

b Manual Index

DESTROY individual cards when reI is destroyed under Item 1 above reference material

irrelevant

Four copies Including original 10 be ubmltted to the National Archlvel

i8UFIBBtlTHts

Cl-263-7 -9 Item 21 ( 0 Change)

Cl-263-7 -9 Item 19a (No Change)

CI-263-7 -9 Item 19b (No Change)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFRI 101 -114

8enFI81UHt~

Request for Records Disposition Authority-Continuation JOB NO

7 ITEM NO

5

6

7

8

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

Report Files

ESTROY when 90 days old

A Panel Records Files

after cutoff Cut off when no longer

Securit Records Files

DESTROY when no fu her counterintelligence interest or when updated or s perseded

Security Case Logs

a Machine listing of securit the Office of the Chief CI

DESTROY when superseded

b Charge-out log to control files offices in Clearance Division

DESTROY when 1 year old

Security File Review Log

DESTROY when 6 months old

to

9 Security Duty Office Reporting Files

115-203

DESTROY 5 years after cutoff Cut off at end of each calendar year

Four copies Includlrig original to be Mlbmltted to the National Archive eo IBlUIliu

(PO 1075 omiddot 510-387

PAGE OF

716

9 10 S~~~L~OOR ACTION TAKEN

NCI-263- 7-9 Item 42 No Change)

NCl-263- 9-1 Item 6 ( 0 Change)

NCl-263- 7-9 Item 36 NoChange)

NCl-263- 7-9 Item 35 No Change)

NCl-263- 7-9 Item 34 No Change)

No Change)

STANDARD FORM 115-1lt Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

CONEiDENI1AL

Request for Records Disposition Authority-Continuation Joe NO

7 ITEM NO

11

8 DESCRIPTION OF ITEM (Wilh Inclusive Oates or Retention Periods)

Duty Office Operational and Instruction Files

reports guard post instructions rosters

when superseded obsolete or no longer

b ies of requests for telephone backstopping

DESTROY 3 Cut off when backstop terminated

Security support Files

DESTROY 3 years of project

Cut off at termination

12 Reference Card Index

a Index and inventory cards

DESTROY when superseded obsolete or 0 longer needed

b Letter drop card index

DESTROY when superseded obsolete or no longer needed

13 operational Reference Index

115-203

Chronological log books containing brief topical descriptions of operational activities

DESTROY when 5 years old or no longer needed whichever is sooner

Four copll Includlrig original to be lubmltted 10 the National Archlves

PAGE OF

9 SAMPLE OR 10

JOB NO ACTION TAKEN

NCl-263- 7-9 Item 52 (No Change)

NCl-236- 7-9 Item 2 ( 0 Change)

7-9 (No Change)

7-9 Item 24 (CHANGE)

NEW

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Ad ministration FPMR (41 CFR) 101-114

eeUPIrlJlUAb

Request for Records Disposition Authority-Continuation JOB NO

7 ITEM NO

14

15

16

17

18

19

20

115-203

8 DESCRIPTION OF ITEM (With Inclusive Dales or RampIampnlion Periods)

center Proect Files

PERMANENT to present 23 cubic feet Annual growth rat 1 cubic foot

Accredited SCI Facilities Files

DESTROY 7 years after cutoff Cut off when facility is deactivated

Special Access Files (4C)

DELETE from system when 75 years old DESTROY machine listings when superseded

security Violations Index Piles

DESTROY 2 years after cutoff cut off at end of each calendar year

(Soft)

DESTROY when officer from duty Screen and transfer any approp ate materials for filing in security records (Item Ib bove) and DESTROY remainder

Case Control Cards

DESTROY 4 months after cutoff Cut off when case is closed

Case Processing (CAPER) bull

DELETE records from processing action

Four copies Including original 10 be submitted to the Nallonal Archive

iampIiPiBBUiIllamp

PAGE OF

916

NCl-263- 7-9 Item 3 ( 0 Change)

NCl-263- 7-9 Item 38 No Change) Deviates from GRS 18-1

NCl-263- 7-9 Items 14 amp 26 (CHANGE) Deviates from GRS 18-24

NCl-263- 7-9 Item 29 (CHANGE)

NCl-263- 7-9 Item 8 ( 0 Change)

NCl-263- 7-9 Item 28 (No Change) Items 2 amp 30 (CHANG)

NCl-263 79-1 Item 24 (No change)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

Request for Reccnds Disposition Authority-Continuation JOB NO PAGE OF

22

23

24

25

115-203

8 DESCRIPTION OF ITEM (With Inclusive Dales or Relention Periods)

Evaluation Reports System (CAPER) Re ort Files

1 year after report is compiled

separation 0

entries from machine re~ord upon badge holder

a DocUments concern Access Control syst earlier proposed badg

PERMANENT 1969 growth less than

installation of the Security (SACS) and evaluations of

feet Annual

b Correspondence reports and booklets on the Security Access Control System

Pol

DESTROY 5 years after cutoff cut off at end of each calendar year

security interest in individual has terminated an any training need for file has been completed Re ew remaining records 10 years after date of last act n and DESTROY unless there is continuing intere review and DESTRUCT

or training need Subsequent N at I-year intervals

Pol h Interview Card

DESTROY when no longer neede

Four copies Includlrig original to be submitted to the National Archives

i8HPIB8UPIl1tamp

1016 9 10

S~~~L~OOR ACTION TAKEN

NCl-263- 9-1 Item 15 (NO Change)

NCl-263 77-9 Item 12 (No Change)

NCl-263 77-9 Item 82 (No Change)

NEW

NCI-263 80-4 Item 1 No Change)

NCl-263 80-4 Item 3 No Change)

STANDARD FORM 11S-A Revised July 1974 Prescribed by Genetal Services

Administration FPMR (41 CFR) 101-11lt

eetlPlBBMiIAiu

Request for Records Disposition Authority-Continuation JOB NO PAGE OF

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

Polygraph Interview Log

year after cutoff cut off at end of each calendar year

1116

9 10 SAMPLE OR ACTION TAKEN

JOe NO

NCI-263 77-9 Item 11 (No Change)

27 NCI-263 77-9

28

29

30

31

32

115-203

PERMANE T 1952 to present 25 cubic feet Annual growth Ie s than 1 cubic foot

Information S s Files

DESTROY 5 years r cutoff cut off when information or word processing s stem discontinued

Com uter Security Research

PERMANENT 1976 to present cubic feet Annual growth rate less than 1 cubic f ot

Technical projects Files

DESTROY 10 years after cutoff Cut off terminates

Technical Finds Files

en project

PERMANENT 1960 to present 6 cubic feet Annual growth rate less than 1 cubic foot

Receiver Program Files

DESTROY 10 years after cutoff Cut off when no longer needed on a current basis

Four cople bullbull Includlrig original to be submitted to 11141 Nalional Archives

CONPIDllltAit

Item 40 (NO Change)

NCl-263 77-middot9 Item 37 (No Change)

9 NCI-263 77-fr1(

Item S4 (No Change)

NCl-263 77-9 Item 4 No Change)

NCl-263 77-9 Item 72 (No Change)

G1-263 77-9 It~m 73 (No Change)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 eFR) 101-14

eeup BU I lib

Request for Records Disposition Authority-Continuation JOB NO

34

35

115-203

8 DESCRIPTION OF ITEM (With Inclusive Oates or Reteotion Periods)

Building Admittance Passes Files

b

Admission Form

DESTROY 5 years and 3 months after cutoff at end of each quarter

meetings correspondence

5 years after cutoff Cut of~ at end of ndar year

Buildin

DESTROY 5 years calendar year

Visitor-No-Escort Record File

Cut off at end of each

a Record copy of machine record other reports on each Visitor-N bolder

DESTROY 5 years after cutoff Cut of at end of each calendar year

b Record copy of application forms for Visitor-No-Escort badge

DESTROY 5 years after cutoff each calendar year

c Visitor-No Escort Badge files

DESTROY when I year old

Four copies lncludlrig original to be submitted to the National Archives

eeMPIBIIUfUlb

9 SAMPLE OR

JOB NO

PAGE OF

1216

10 ACTION TAKEN

NCl-263 77-9 Item 44 (No Change) GRS 18- 8

NCl-263 77-9 Item 45 (No Change)

NCl-263 77-9 Item 43 (No Change) GRS 18- 8

STANDARD FORM 115-A Revised JUly 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-11 4

Request for RecOrds Disposition Authority-Continuation

7 8 DESCRIPTION OF ITEM ITEM NO (With Inclusive Dates or Retention Periods)

Foreign Visitor Log

JOB NO PAGE OF 1316

NCl-263- 7-9 Item 46 (NO Change)

37 NCI-263-77-9

38

39

40

after cutoff Cut off when employee

Weapons Log

DESTROY 2 years calendar year

Safe Combination Files

DESTROY when combination is safe whichever is sooner

Domestic Investigation Files

Cut off at end of each

DESTROY 5 years after cutoff Cut off at end of each calendar year

Item 47 (NO Change)

NCl-263 77-9 Item 33 (No-Change)

NCl-263 77-9 Item 50 (No Change) GRS 18-

NCl-263 77-9 Item 70 (CHANGE)

41 NCl-263 77-9

42

115-203

DESTROY 2 year calendar year

Domestic Installation

DESTROY 3 years after closes or material is basis

Cut off at end of each

Cut off when facility on a current

Four copies Includlrig original to be submitted to the National Archlv bullbull

CQNIBiliTIflIJ

Item 65 (No Change)

NCI-263 77-9 Item 66 (No Change) GRS 18- 0

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

toNEIDElHUtlt

Request for Records Disposition Authority-Continuation

7 8 DESCRIPTION OF ITEM ITEM NO (With Inclusive Dales or Retention Periods)

43

cutoff cut off when case is

JOB NO PAGE OF 1416

NCl-263- 7-9 Item 67 No Change)

44 NCl-263- 7-9

45

46

47

48

49

115-203

DESTROY 10 years and at end of each fiscal

after cutoff Cut off

Safesite Inspection Report Files (C)

DESTROY 10 years after cutoff Cut off when facility is terminated or material is no longer needed on a current basis

DESTROY 2 years calendar year

r cutoff Cut off at end of each

Foreign Installation Files

DESTROY 10 years after cutoff Cut off when facility closes or material is no longer needed on a current basis

Cr True Name Index

DESTROY when employee resgns or terminates

Facility Access Roster Files

DESTROY upon receipt of periodic update listing

Four copies Including original to be submitted to the National Archives

Item 68 No Change)

NCl-263- 7-9 Item 64 No Change) Deviates ftom GRS 18-1

NCI-263- 7-9 Item 62 No Change)

NCl-263- 7-9 Item 63 No Change) Deviates from GRS 18-1

NCl-263- 7-9 Item 22 No Change)

NEW

STANDARD FORM 115-4 Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

COin IblUTIAamp

Request for RecOrds Disposition Authority - Continuation JOB NO

1 ITEM NO

50

51

52

53

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

Contractor Installation Files

DESTROY 10 years after cutoff Cut off when contract terminates or material is no longer needed on current basis

Contractor support Files

DESTROY 2 years after cutoff Cut off when no longer needed

Records Files

old

Order corres ondence Files

of the law or implementation or when no longer needed

54 Crank MailThreats Files

115-203

a unsolicited packages

or respondence and

DESTROY when 1 year old or when needed whichever is sooner

b Threats orally or in writing against official personnel or installations

DESTROY when 15 years old

Four copies Includlrig original to be submitted to the Nallonal Archives

CON IDElHIItI5 (10 19) 0 - 570-387

PAGE OF 1516

II SAMPLE OR 10

JOB NO ACTION TAKEN

NEW

NEW

NCl-263- 7-9 Item 18e (No Change)

NCl-263- 7-9 Item 56 No Change)

NCl-263- 9-1 Item 30 (No Change)

NEW

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

COME DEtU Htr

Request for Records Disposition Authority-Continuation I JOB NO

7 ITEM NO

55~

56

57

58

59

115-203

8 DESCRIPTION OF ITEM (With Inclusive Oates or Retention Periods)

OPERATION MHBOUND

Permanent 1 January 1961 to 30 June 1976 4 Cu Ft

Liaison Index

DISCONTINUED File destroyed

Retired Case File Controls

DISCONTINUED File destroyed

Release of Information File

DISCONTINUED File destroyed

Collateral Clerk File

DISCONTINUED File destroyed

- ~--

Four copl bullbullbull Includlrig original to be submitted to Ihe National Archives

eeMF amplIIMl

0

PAGE OF 1616

9 10 SAMPLE OR

JOB NO ACTION TAKEN

NCI-263 77-9 Item 81 (No change)

NCl-263 77-9 Item 27 (CANCEL)

NC1-263 77-9 Item 39 (CANCBL)

NCl-263 77-9 Item 41 (CANCEL)

NCl-263 77-9 Item 51 (CANCEL)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMA (41 CFRlOI-14

Joe NUMBER ~PPRAISAL REPORT ON RECORDS DISPOSITION REQUEST NCl-263-84-4

SECTION I - ACTION TAKEN

1 APPROVED FOR DISPOSAL The records described under II items of the schedule except those that may be listed in blocks 2 3 and 4 of this secmiddot tion are diSPOsable because they do not have sufficient value for purposes of historical or other research functional documentation or the protection of Individual rights to warrant permanent retention by the Federal Government

IX 2 APPROVED FOR PERMANENT RETENTION The records described under the following item or items have been appraised by the National Archives LJ and Records service (NARSI and are designated for permanent retention by the Federal Gowrnment The agency will offer these records to NAAS as

specified In the schedule

ITEMS 14 23a 27 29 31 bull

D 3 DISPOSITION NOT APPROVED The records described under the following item or items are not approved for diSPOSition See Section ill of this form for explanation

D 4 WITHDRAWN The records described under the follOWing item or items have beltiln withdrawn at the request of the agencY

lltIJf1r APPRAISAL

CONmiddot CURRENCES

TITLE

APPRAISER

DIAECTOR RECORD DIVISION

irector Mi itary Archives Division

DATE

SECTION III - APPRAISERS COMMENTS

The attached SFl15Request for Records Disposition Authority updates previously approved records disposition schedule NCI-Z63-79-1 for the Office of Security(OS) Central Intelligence Agency In doing so OS proposes minor increases or reductions in the retention of temporary recordsand deviations from General Records Schedule requirements all of which are based on the use of the records for current business Several new items have been added which consist of routine administrative support type records all lack sufficient historical or other value to warrant continued preservation

Data such as arrangement volume dates of coverage and estiznated annual accushymulation has been added to items of records of enduring value listed in Section I Block Z above These records will be offered to the National Archives as specified in this job

In accordance with 36CFR 122870 items in this SFl15 not changed from previous authorizations have been marked out

Recommend approval

GENERAL SERVICES ADMINISTRATION GSA FORM 7238 (REV 8middot83)

7 Ti bull I e lJCO~N FfHl1 BE~NTI1fttIAl-~ 1 vatzona middot

~ ~ frchtves CONFIDENTIAL

f ~ - --- -~~ ~ ~

Washington DC 20408

Date June 101985

The Information 1n this Document is Classified Confidential in the Aggregate--Individual Portions are UnclassifiedFor Offioial Use Only

Reply to Annof NIR

Subject Appraisal of records covered by Job No NCl-263-84-4 (34 items)

To Director Military Archives Division- NNM

Enclosed for informal review is subject records disposition request submitted

by the Central Intelligence Agency(CIA)which covers records of its Office of

Security(OS)

This SF1l5 and certain attachments are security classified CONFIDENTIAL and

should be handled and safeguarded accordingly Reproduction in any form without

CIA approval is prohibited(see related enclosures)

The Office of Security develops maintains and operates security programs to

protect personnel facilities information and activities OS employees carry

out assignments in such areas as employe clearances contractor liaison

personnel protection and physical security activities bull

This schedule updates the disposition of OS records approved by NARS in prior

jobs cited in column 9 SF115 Revisions include listing several new items and

based on current need proposed changes (deviationsin the retention periods of

agency records from those authorized in the General Records Schedules(GRS)

In accordance with 36CFR 122870 items in this SF1l5 not changed from previous

authorizations have been marked out Note however that dates of coverage volume

and annual accumulation data is added to Permanent items --------- WARNING NOTICE

INTELLIGENCE SOURCES AND METHODS INVOLVED I Reproduotion Dissemination and

Extraotion of Information Controlled by Originator

Classi~ied by R C Tagge (NmM)

DECLOADR Derived from Job No NCl-263-84-4

-----------------National Archives and Records Administration

This job requires appraisal of only new items andor consideration of agency

requests for deviations from retention periods of records authorized for

disposal under the GRS Enclosed are adequate and reasonable explanations

respecting retention period changes which deviate--either up or down--from

tho~ authorized in the GRS Such changes based upon the agencys requireshy

ments in carrying out current business t should be granted

Concerning NEW items

Item Ib(1)amp(2) Reference to stafflike employees and others pertainsmiddot to

consultants and independent contractor personnel who are treated in security

matters such as clearances like regular agency employees especially where

special access security requirements are involved

Items If(l)ampt Ii These files are new hut their disposition is authorized by

the GRS cited

Item 13 These are log books containing support activities such as involvement

in routine investigations of personnel security clearances Substantive security

activities warranting continued preservation are among the files in item 14

Item 23b Examples of information in this item include general instructions to

employees on how to use the agencys Badge machine in order to enter agency

facilities Also general correspondence pertaining to the usual technical problems

associated with operating any new access system

Item 49 These are rosters of personnel having access to agency facilities on a

non-permanent basis Since these kinds of rosters freqently change as people

are added or dropped the agency usually updates them on a monthly basis

- 2 -

Item 50 This file pertains to security matters associated with contracts and

contractors e g security inspections to insure the contractor meets security

requirements

Item 51 This is general correspondence reflecting the various kinds of support

requested by contractors regarding physical personnel or information security

matters For example clarification of ~ecurity rules or surveys of contractor

facilities

Item 54b This file contains duplicate copies of threats received the original

of which is forwarded to the Secret Service FBI State or other appropriate

agency for investigative action

Items 55 -58 These files have been discontinued and cancelled They were

disposed of in accordance with authority in prior approved jobs cited in column 9

The agency does not anticipate creating these kinds of files in the future

All of the NEW items listed in this schedule are routine administrative support

type records clearly lacking sufficient historical or other value to warrant

continued preservation A such they should be disposed of as requested s

This schedule was reviewed and discussed with Dr Krauskopf(NNM) during

our meeting on June 6 1985

riom royal of this 115 as

t1--~ bull I

RAYMOND C TAGGE

submitted

NIRMStaff

Ends

fOR OFFICIAl USE ONLY

REASONS FOR CHANGES FROM OLD SCHEDULE AND DEVIATIONS FROM GRS

Item la

Item lb

Item lc

Item ld(l)

Item Ie

Item If

Item 19

Item 19(2)

Item lh

Item li

Item lj

Schedule 31-83

Changed from 20 to 30 years after date of last action in file Needed longer for current business Deviates from GRS for same reason

GRS says destroy upon notification of death or not later than 5 years after separation or transfer of employee or no later than 5 years after contract relationship expires whichever is applicable Agency says destroy nonderogatory files 20 years and derogatory files 30 years after date of last action in file Needed longer for current business

Changed from destroy 15 years (nonderogatory) and 20 years (derogatory) following date of ~ast action to destroy 10 years (nonderogatory) and 15 years (derogatory) after date of last action Not needed longer for current bUSiness Needed longer for current business than GRS specifies

Changed from destroy 5 years following date of last action to destroy 15 years after date of last significant action in the file to be consistent with similar items in current approved schedUles

Changed from destroy 5 (nonderogatory) and 20 years (derogatory) following date of last action to destroy 10 (nonderogatory) and 15 years (derogatory) after date of last action in the file Needed longer for nonderogatory and not as long for nonderogatory files Needed longer for current business than specified in GRS

Deviates from GRS because files are needed longer for current business

Deviates from GRS for reasons given on above item

Changed from destroy 20 years after date of last action in file to destroy 15 years after date of last action Not needed longer for current business

Changed from destroy 20 years (derogatory) after date of last action in file to destroy 10 years after date of last action in file Not needed longer for current business DeViates from GRS because needed longer for current business

DeViates from GRS because needed longer for current business

Changed from destroy 5 years after date of last action in file to destroy 3 years after date of last action in file Not needed longer for current business

f(Ji OffICIAL USE ONL l

fOR~ OFFICIAL U~ ONLY

Item lk

Item 11

Item 1m

Item In

Item lp(2)

Item 12b

Item 15

Item 16

Item 17

Item 19

Item 40

Item 45

Item 47

Changed from destroy 5 years following date of last action to destroy 3 years after date of last action in file Not needed longer for current business

Changed from destroy 5 15 or 20 years after date of last action in file to destroy 1 5 or 10 years after date of last action in file Not needed longer for current business

Changed from destroy when obsolete superseded or no longer needed for reference purposes to destroy 5 years after date of last reference in file to be more specific

Changed from destroy when obsolete superseded or no longer needed for reference to destroy 10 years following termination of site to be more specific

Changed from destroy 20 years after date Of last action to destroy 10 years after date of last action in file Not needed longer for current business

Changed from destroy 1 year after cutoff (cut off when letter drop cancelled) to destroy when superseded obsolete or no longer needed to provide more flexibility in disposing of those needed for either a shorter or longer retention period

GRS says destroy when 3 years old or upon discontinuance of facility whichever is sooner Agency says destroy 7 years after cutoff (cut off when facility is deactivated) Needed longer for current business

GRS says destroy when superseded or obsolete Agency says delete from system when 75 years old Time period is more specific

Changed from destroy at end of calendar year if person is separated from Agency to destroy 2 years after cutoff (cut off at end of each calendar year) to provide for earlier destruction Not needed longer for current business

Changed from destroy cards on completed cases at end of each calendar year and destroy when no longer needed to destroy 4 months after cutoff (cut off when case is closed) to be consistent with similar item in currently approved schedule

Changed from destroy 10 years after cutoff (cut off at end of each calendar year) to destroy 5 years after cutoff (cut off at end of each calendar year) Not needed longer for current business

GRS says destroy when 4 years old or when security cognizance is terminated whichever is sooner Agency says destroy 10 years after cutoff cut off when facility is terminated or material is no longer needed on a current basis Needed longer for current business

Deviates from GRS for reason stated in Item iF above

fOR OfFICIAL ~ OHLY

GENERAL SERVleES ADMINISTRATION NATIONAL ARCHlVIS AND ItfCoIDS SERVICES

PAGr

INTRASERVICE MpoundMORA)tOUM AND ENDORSEMENT z

011 TRANSACTION

TO DATE AND MESSAGE

middotWK GDR Jw 18 1985 Like t~uf tllree lIIrereltlbw =pbS from taie a ellCr tat we

r~esseg ree~tly this 8= bullbull ~ule is a ensliiati~~ er

~~

allid i ame cases Rave beell lllellifiea t be Illore s efilifie as well Ill

several ave beell reduQad eubwca11lti

0 1 ailll iteJlls (lb 1t 1i 13 23b 9-51 llCl 54b) are

entire flew ud al]1Iave bee ilieRtifiei b

as dis osab1e From $~ readilv 0f te deseri tiefl5 ltreviaed

ulfletel wi tk tis

~r t or It alilgtul~ be stressed tltattnf tern QMrati0Ila1 J ~~~~~~~~~~~~~~~~~~~~~~==~~

~ ~ 8 used in tile iesGlri tion ef i telil 1 t OS IS illteraal olllera-middot

-~ tmiddot 8 b t t f t b ~ ~ ~K-~~v~u~~n~0~u~~O~ ~s~u~s~a~~~~v~e~middot~o~~~e~r~a~~~~~s~e~~L~~~~~a~~~~~~n~~~e~~~~~a~~e~r_~e~R~s~e~~

is liMited te five series 29 all ef whiz~ were

~ ~ DiS~G5iti1l iftstructiens fer t~ ma~ent items i l~----------~~~~~~~~~~~~~==~~~~~~~

~ ~ in t~is middotlJil seaeles

~~ f

ME S SAG~

THEft ION - Jf bull eui bullbull of 0IIII joel rou _ til ODe ampoat uel blICk coatlDu ltiYel JUlllibered AIr -O UGh _t P oa OD top lIIIIelRaple the to6dleJgt Bela e DW oterie for

type of 1100 __ i 04lecl to the dower

8enFI81UHt~

Request for Records Disposition Authority-Continuation JOB NO

7 ITEM NO

5

6

7

8

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

Report Files

ESTROY when 90 days old

A Panel Records Files

after cutoff Cut off when no longer

Securit Records Files

DESTROY when no fu her counterintelligence interest or when updated or s perseded

Security Case Logs

a Machine listing of securit the Office of the Chief CI

DESTROY when superseded

b Charge-out log to control files offices in Clearance Division

DESTROY when 1 year old

Security File Review Log

DESTROY when 6 months old

to

9 Security Duty Office Reporting Files

115-203

DESTROY 5 years after cutoff Cut off at end of each calendar year

Four copies Includlrig original to be Mlbmltted to the National Archive eo IBlUIliu

(PO 1075 omiddot 510-387

PAGE OF

716

9 10 S~~~L~OOR ACTION TAKEN

NCI-263- 7-9 Item 42 No Change)

NCl-263- 9-1 Item 6 ( 0 Change)

NCl-263- 7-9 Item 36 NoChange)

NCl-263- 7-9 Item 35 No Change)

NCl-263- 7-9 Item 34 No Change)

No Change)

STANDARD FORM 115-1lt Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

CONEiDENI1AL

Request for Records Disposition Authority-Continuation Joe NO

7 ITEM NO

11

8 DESCRIPTION OF ITEM (Wilh Inclusive Oates or Retention Periods)

Duty Office Operational and Instruction Files

reports guard post instructions rosters

when superseded obsolete or no longer

b ies of requests for telephone backstopping

DESTROY 3 Cut off when backstop terminated

Security support Files

DESTROY 3 years of project

Cut off at termination

12 Reference Card Index

a Index and inventory cards

DESTROY when superseded obsolete or 0 longer needed

b Letter drop card index

DESTROY when superseded obsolete or no longer needed

13 operational Reference Index

115-203

Chronological log books containing brief topical descriptions of operational activities

DESTROY when 5 years old or no longer needed whichever is sooner

Four copll Includlrig original to be lubmltted 10 the National Archlves

PAGE OF

9 SAMPLE OR 10

JOB NO ACTION TAKEN

NCl-263- 7-9 Item 52 (No Change)

NCl-236- 7-9 Item 2 ( 0 Change)

7-9 (No Change)

7-9 Item 24 (CHANGE)

NEW

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Ad ministration FPMR (41 CFR) 101-114

eeUPIrlJlUAb

Request for Records Disposition Authority-Continuation JOB NO

7 ITEM NO

14

15

16

17

18

19

20

115-203

8 DESCRIPTION OF ITEM (With Inclusive Dales or RampIampnlion Periods)

center Proect Files

PERMANENT to present 23 cubic feet Annual growth rat 1 cubic foot

Accredited SCI Facilities Files

DESTROY 7 years after cutoff Cut off when facility is deactivated

Special Access Files (4C)

DELETE from system when 75 years old DESTROY machine listings when superseded

security Violations Index Piles

DESTROY 2 years after cutoff cut off at end of each calendar year

(Soft)

DESTROY when officer from duty Screen and transfer any approp ate materials for filing in security records (Item Ib bove) and DESTROY remainder

Case Control Cards

DESTROY 4 months after cutoff Cut off when case is closed

Case Processing (CAPER) bull

DELETE records from processing action

Four copies Including original 10 be submitted to the Nallonal Archive

iampIiPiBBUiIllamp

PAGE OF

916

NCl-263- 7-9 Item 3 ( 0 Change)

NCl-263- 7-9 Item 38 No Change) Deviates from GRS 18-1

NCl-263- 7-9 Items 14 amp 26 (CHANGE) Deviates from GRS 18-24

NCl-263- 7-9 Item 29 (CHANGE)

NCl-263- 7-9 Item 8 ( 0 Change)

NCl-263- 7-9 Item 28 (No Change) Items 2 amp 30 (CHANG)

NCl-263 79-1 Item 24 (No change)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

Request for Reccnds Disposition Authority-Continuation JOB NO PAGE OF

22

23

24

25

115-203

8 DESCRIPTION OF ITEM (With Inclusive Dales or Relention Periods)

Evaluation Reports System (CAPER) Re ort Files

1 year after report is compiled

separation 0

entries from machine re~ord upon badge holder

a DocUments concern Access Control syst earlier proposed badg

PERMANENT 1969 growth less than

installation of the Security (SACS) and evaluations of

feet Annual

b Correspondence reports and booklets on the Security Access Control System

Pol

DESTROY 5 years after cutoff cut off at end of each calendar year

security interest in individual has terminated an any training need for file has been completed Re ew remaining records 10 years after date of last act n and DESTROY unless there is continuing intere review and DESTRUCT

or training need Subsequent N at I-year intervals

Pol h Interview Card

DESTROY when no longer neede

Four copies Includlrig original to be submitted to the National Archives

i8HPIB8UPIl1tamp

1016 9 10

S~~~L~OOR ACTION TAKEN

NCl-263- 9-1 Item 15 (NO Change)

NCl-263 77-9 Item 12 (No Change)

NCl-263 77-9 Item 82 (No Change)

NEW

NCI-263 80-4 Item 1 No Change)

NCl-263 80-4 Item 3 No Change)

STANDARD FORM 11S-A Revised July 1974 Prescribed by Genetal Services

Administration FPMR (41 CFR) 101-11lt

eetlPlBBMiIAiu

Request for Records Disposition Authority-Continuation JOB NO PAGE OF

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

Polygraph Interview Log

year after cutoff cut off at end of each calendar year

1116

9 10 SAMPLE OR ACTION TAKEN

JOe NO

NCI-263 77-9 Item 11 (No Change)

27 NCI-263 77-9

28

29

30

31

32

115-203

PERMANE T 1952 to present 25 cubic feet Annual growth Ie s than 1 cubic foot

Information S s Files

DESTROY 5 years r cutoff cut off when information or word processing s stem discontinued

Com uter Security Research

PERMANENT 1976 to present cubic feet Annual growth rate less than 1 cubic f ot

Technical projects Files

DESTROY 10 years after cutoff Cut off terminates

Technical Finds Files

en project

PERMANENT 1960 to present 6 cubic feet Annual growth rate less than 1 cubic foot

Receiver Program Files

DESTROY 10 years after cutoff Cut off when no longer needed on a current basis

Four cople bullbull Includlrig original to be submitted to 11141 Nalional Archives

CONPIDllltAit

Item 40 (NO Change)

NCl-263 77-middot9 Item 37 (No Change)

9 NCI-263 77-fr1(

Item S4 (No Change)

NCl-263 77-9 Item 4 No Change)

NCl-263 77-9 Item 72 (No Change)

G1-263 77-9 It~m 73 (No Change)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 eFR) 101-14

eeup BU I lib

Request for Records Disposition Authority-Continuation JOB NO

34

35

115-203

8 DESCRIPTION OF ITEM (With Inclusive Oates or Reteotion Periods)

Building Admittance Passes Files

b

Admission Form

DESTROY 5 years and 3 months after cutoff at end of each quarter

meetings correspondence

5 years after cutoff Cut of~ at end of ndar year

Buildin

DESTROY 5 years calendar year

Visitor-No-Escort Record File

Cut off at end of each

a Record copy of machine record other reports on each Visitor-N bolder

DESTROY 5 years after cutoff Cut of at end of each calendar year

b Record copy of application forms for Visitor-No-Escort badge

DESTROY 5 years after cutoff each calendar year

c Visitor-No Escort Badge files

DESTROY when I year old

Four copies lncludlrig original to be submitted to the National Archives

eeMPIBIIUfUlb

9 SAMPLE OR

JOB NO

PAGE OF

1216

10 ACTION TAKEN

NCl-263 77-9 Item 44 (No Change) GRS 18- 8

NCl-263 77-9 Item 45 (No Change)

NCl-263 77-9 Item 43 (No Change) GRS 18- 8

STANDARD FORM 115-A Revised JUly 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-11 4

Request for RecOrds Disposition Authority-Continuation

7 8 DESCRIPTION OF ITEM ITEM NO (With Inclusive Dates or Retention Periods)

Foreign Visitor Log

JOB NO PAGE OF 1316

NCl-263- 7-9 Item 46 (NO Change)

37 NCI-263-77-9

38

39

40

after cutoff Cut off when employee

Weapons Log

DESTROY 2 years calendar year

Safe Combination Files

DESTROY when combination is safe whichever is sooner

Domestic Investigation Files

Cut off at end of each

DESTROY 5 years after cutoff Cut off at end of each calendar year

Item 47 (NO Change)

NCl-263 77-9 Item 33 (No-Change)

NCl-263 77-9 Item 50 (No Change) GRS 18-

NCl-263 77-9 Item 70 (CHANGE)

41 NCl-263 77-9

42

115-203

DESTROY 2 year calendar year

Domestic Installation

DESTROY 3 years after closes or material is basis

Cut off at end of each

Cut off when facility on a current

Four copies Includlrig original to be submitted to the National Archlv bullbull

CQNIBiliTIflIJ

Item 65 (No Change)

NCI-263 77-9 Item 66 (No Change) GRS 18- 0

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

toNEIDElHUtlt

Request for Records Disposition Authority-Continuation

7 8 DESCRIPTION OF ITEM ITEM NO (With Inclusive Dales or Retention Periods)

43

cutoff cut off when case is

JOB NO PAGE OF 1416

NCl-263- 7-9 Item 67 No Change)

44 NCl-263- 7-9

45

46

47

48

49

115-203

DESTROY 10 years and at end of each fiscal

after cutoff Cut off

Safesite Inspection Report Files (C)

DESTROY 10 years after cutoff Cut off when facility is terminated or material is no longer needed on a current basis

DESTROY 2 years calendar year

r cutoff Cut off at end of each

Foreign Installation Files

DESTROY 10 years after cutoff Cut off when facility closes or material is no longer needed on a current basis

Cr True Name Index

DESTROY when employee resgns or terminates

Facility Access Roster Files

DESTROY upon receipt of periodic update listing

Four copies Including original to be submitted to the National Archives

Item 68 No Change)

NCl-263- 7-9 Item 64 No Change) Deviates ftom GRS 18-1

NCI-263- 7-9 Item 62 No Change)

NCl-263- 7-9 Item 63 No Change) Deviates from GRS 18-1

NCl-263- 7-9 Item 22 No Change)

NEW

STANDARD FORM 115-4 Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

COin IblUTIAamp

Request for RecOrds Disposition Authority - Continuation JOB NO

1 ITEM NO

50

51

52

53

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

Contractor Installation Files

DESTROY 10 years after cutoff Cut off when contract terminates or material is no longer needed on current basis

Contractor support Files

DESTROY 2 years after cutoff Cut off when no longer needed

Records Files

old

Order corres ondence Files

of the law or implementation or when no longer needed

54 Crank MailThreats Files

115-203

a unsolicited packages

or respondence and

DESTROY when 1 year old or when needed whichever is sooner

b Threats orally or in writing against official personnel or installations

DESTROY when 15 years old

Four copies Includlrig original to be submitted to the Nallonal Archives

CON IDElHIItI5 (10 19) 0 - 570-387

PAGE OF 1516

II SAMPLE OR 10

JOB NO ACTION TAKEN

NEW

NEW

NCl-263- 7-9 Item 18e (No Change)

NCl-263- 7-9 Item 56 No Change)

NCl-263- 9-1 Item 30 (No Change)

NEW

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

COME DEtU Htr

Request for Records Disposition Authority-Continuation I JOB NO

7 ITEM NO

55~

56

57

58

59

115-203

8 DESCRIPTION OF ITEM (With Inclusive Oates or Retention Periods)

OPERATION MHBOUND

Permanent 1 January 1961 to 30 June 1976 4 Cu Ft

Liaison Index

DISCONTINUED File destroyed

Retired Case File Controls

DISCONTINUED File destroyed

Release of Information File

DISCONTINUED File destroyed

Collateral Clerk File

DISCONTINUED File destroyed

- ~--

Four copl bullbullbull Includlrig original to be submitted to Ihe National Archives

eeMF amplIIMl

0

PAGE OF 1616

9 10 SAMPLE OR

JOB NO ACTION TAKEN

NCI-263 77-9 Item 81 (No change)

NCl-263 77-9 Item 27 (CANCEL)

NC1-263 77-9 Item 39 (CANCBL)

NCl-263 77-9 Item 41 (CANCEL)

NCl-263 77-9 Item 51 (CANCEL)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMA (41 CFRlOI-14

Joe NUMBER ~PPRAISAL REPORT ON RECORDS DISPOSITION REQUEST NCl-263-84-4

SECTION I - ACTION TAKEN

1 APPROVED FOR DISPOSAL The records described under II items of the schedule except those that may be listed in blocks 2 3 and 4 of this secmiddot tion are diSPOsable because they do not have sufficient value for purposes of historical or other research functional documentation or the protection of Individual rights to warrant permanent retention by the Federal Government

IX 2 APPROVED FOR PERMANENT RETENTION The records described under the following item or items have been appraised by the National Archives LJ and Records service (NARSI and are designated for permanent retention by the Federal Gowrnment The agency will offer these records to NAAS as

specified In the schedule

ITEMS 14 23a 27 29 31 bull

D 3 DISPOSITION NOT APPROVED The records described under the following item or items are not approved for diSPOSition See Section ill of this form for explanation

D 4 WITHDRAWN The records described under the follOWing item or items have beltiln withdrawn at the request of the agencY

lltIJf1r APPRAISAL

CONmiddot CURRENCES

TITLE

APPRAISER

DIAECTOR RECORD DIVISION

irector Mi itary Archives Division

DATE

SECTION III - APPRAISERS COMMENTS

The attached SFl15Request for Records Disposition Authority updates previously approved records disposition schedule NCI-Z63-79-1 for the Office of Security(OS) Central Intelligence Agency In doing so OS proposes minor increases or reductions in the retention of temporary recordsand deviations from General Records Schedule requirements all of which are based on the use of the records for current business Several new items have been added which consist of routine administrative support type records all lack sufficient historical or other value to warrant continued preservation

Data such as arrangement volume dates of coverage and estiznated annual accushymulation has been added to items of records of enduring value listed in Section I Block Z above These records will be offered to the National Archives as specified in this job

In accordance with 36CFR 122870 items in this SFl15 not changed from previous authorizations have been marked out

Recommend approval

GENERAL SERVICES ADMINISTRATION GSA FORM 7238 (REV 8middot83)

7 Ti bull I e lJCO~N FfHl1 BE~NTI1fttIAl-~ 1 vatzona middot

~ ~ frchtves CONFIDENTIAL

f ~ - --- -~~ ~ ~

Washington DC 20408

Date June 101985

The Information 1n this Document is Classified Confidential in the Aggregate--Individual Portions are UnclassifiedFor Offioial Use Only

Reply to Annof NIR

Subject Appraisal of records covered by Job No NCl-263-84-4 (34 items)

To Director Military Archives Division- NNM

Enclosed for informal review is subject records disposition request submitted

by the Central Intelligence Agency(CIA)which covers records of its Office of

Security(OS)

This SF1l5 and certain attachments are security classified CONFIDENTIAL and

should be handled and safeguarded accordingly Reproduction in any form without

CIA approval is prohibited(see related enclosures)

The Office of Security develops maintains and operates security programs to

protect personnel facilities information and activities OS employees carry

out assignments in such areas as employe clearances contractor liaison

personnel protection and physical security activities bull

This schedule updates the disposition of OS records approved by NARS in prior

jobs cited in column 9 SF115 Revisions include listing several new items and

based on current need proposed changes (deviationsin the retention periods of

agency records from those authorized in the General Records Schedules(GRS)

In accordance with 36CFR 122870 items in this SF1l5 not changed from previous

authorizations have been marked out Note however that dates of coverage volume

and annual accumulation data is added to Permanent items --------- WARNING NOTICE

INTELLIGENCE SOURCES AND METHODS INVOLVED I Reproduotion Dissemination and

Extraotion of Information Controlled by Originator

Classi~ied by R C Tagge (NmM)

DECLOADR Derived from Job No NCl-263-84-4

-----------------National Archives and Records Administration

This job requires appraisal of only new items andor consideration of agency

requests for deviations from retention periods of records authorized for

disposal under the GRS Enclosed are adequate and reasonable explanations

respecting retention period changes which deviate--either up or down--from

tho~ authorized in the GRS Such changes based upon the agencys requireshy

ments in carrying out current business t should be granted

Concerning NEW items

Item Ib(1)amp(2) Reference to stafflike employees and others pertainsmiddot to

consultants and independent contractor personnel who are treated in security

matters such as clearances like regular agency employees especially where

special access security requirements are involved

Items If(l)ampt Ii These files are new hut their disposition is authorized by

the GRS cited

Item 13 These are log books containing support activities such as involvement

in routine investigations of personnel security clearances Substantive security

activities warranting continued preservation are among the files in item 14

Item 23b Examples of information in this item include general instructions to

employees on how to use the agencys Badge machine in order to enter agency

facilities Also general correspondence pertaining to the usual technical problems

associated with operating any new access system

Item 49 These are rosters of personnel having access to agency facilities on a

non-permanent basis Since these kinds of rosters freqently change as people

are added or dropped the agency usually updates them on a monthly basis

- 2 -

Item 50 This file pertains to security matters associated with contracts and

contractors e g security inspections to insure the contractor meets security

requirements

Item 51 This is general correspondence reflecting the various kinds of support

requested by contractors regarding physical personnel or information security

matters For example clarification of ~ecurity rules or surveys of contractor

facilities

Item 54b This file contains duplicate copies of threats received the original

of which is forwarded to the Secret Service FBI State or other appropriate

agency for investigative action

Items 55 -58 These files have been discontinued and cancelled They were

disposed of in accordance with authority in prior approved jobs cited in column 9

The agency does not anticipate creating these kinds of files in the future

All of the NEW items listed in this schedule are routine administrative support

type records clearly lacking sufficient historical or other value to warrant

continued preservation A such they should be disposed of as requested s

This schedule was reviewed and discussed with Dr Krauskopf(NNM) during

our meeting on June 6 1985

riom royal of this 115 as

t1--~ bull I

RAYMOND C TAGGE

submitted

NIRMStaff

Ends

fOR OFFICIAl USE ONLY

REASONS FOR CHANGES FROM OLD SCHEDULE AND DEVIATIONS FROM GRS

Item la

Item lb

Item lc

Item ld(l)

Item Ie

Item If

Item 19

Item 19(2)

Item lh

Item li

Item lj

Schedule 31-83

Changed from 20 to 30 years after date of last action in file Needed longer for current business Deviates from GRS for same reason

GRS says destroy upon notification of death or not later than 5 years after separation or transfer of employee or no later than 5 years after contract relationship expires whichever is applicable Agency says destroy nonderogatory files 20 years and derogatory files 30 years after date of last action in file Needed longer for current business

Changed from destroy 15 years (nonderogatory) and 20 years (derogatory) following date of ~ast action to destroy 10 years (nonderogatory) and 15 years (derogatory) after date of last action Not needed longer for current bUSiness Needed longer for current business than GRS specifies

Changed from destroy 5 years following date of last action to destroy 15 years after date of last significant action in the file to be consistent with similar items in current approved schedUles

Changed from destroy 5 (nonderogatory) and 20 years (derogatory) following date of last action to destroy 10 (nonderogatory) and 15 years (derogatory) after date of last action in the file Needed longer for nonderogatory and not as long for nonderogatory files Needed longer for current business than specified in GRS

Deviates from GRS because files are needed longer for current business

Deviates from GRS for reasons given on above item

Changed from destroy 20 years after date of last action in file to destroy 15 years after date of last action Not needed longer for current business

Changed from destroy 20 years (derogatory) after date of last action in file to destroy 10 years after date of last action in file Not needed longer for current business DeViates from GRS because needed longer for current business

DeViates from GRS because needed longer for current business

Changed from destroy 5 years after date of last action in file to destroy 3 years after date of last action in file Not needed longer for current business

f(Ji OffICIAL USE ONL l

fOR~ OFFICIAL U~ ONLY

Item lk

Item 11

Item 1m

Item In

Item lp(2)

Item 12b

Item 15

Item 16

Item 17

Item 19

Item 40

Item 45

Item 47

Changed from destroy 5 years following date of last action to destroy 3 years after date of last action in file Not needed longer for current business

Changed from destroy 5 15 or 20 years after date of last action in file to destroy 1 5 or 10 years after date of last action in file Not needed longer for current business

Changed from destroy when obsolete superseded or no longer needed for reference purposes to destroy 5 years after date of last reference in file to be more specific

Changed from destroy when obsolete superseded or no longer needed for reference to destroy 10 years following termination of site to be more specific

Changed from destroy 20 years after date Of last action to destroy 10 years after date of last action in file Not needed longer for current business

Changed from destroy 1 year after cutoff (cut off when letter drop cancelled) to destroy when superseded obsolete or no longer needed to provide more flexibility in disposing of those needed for either a shorter or longer retention period

GRS says destroy when 3 years old or upon discontinuance of facility whichever is sooner Agency says destroy 7 years after cutoff (cut off when facility is deactivated) Needed longer for current business

GRS says destroy when superseded or obsolete Agency says delete from system when 75 years old Time period is more specific

Changed from destroy at end of calendar year if person is separated from Agency to destroy 2 years after cutoff (cut off at end of each calendar year) to provide for earlier destruction Not needed longer for current business

Changed from destroy cards on completed cases at end of each calendar year and destroy when no longer needed to destroy 4 months after cutoff (cut off when case is closed) to be consistent with similar item in currently approved schedule

Changed from destroy 10 years after cutoff (cut off at end of each calendar year) to destroy 5 years after cutoff (cut off at end of each calendar year) Not needed longer for current business

GRS says destroy when 4 years old or when security cognizance is terminated whichever is sooner Agency says destroy 10 years after cutoff cut off when facility is terminated or material is no longer needed on a current basis Needed longer for current business

Deviates from GRS for reason stated in Item iF above

fOR OfFICIAL ~ OHLY

GENERAL SERVleES ADMINISTRATION NATIONAL ARCHlVIS AND ItfCoIDS SERVICES

PAGr

INTRASERVICE MpoundMORA)tOUM AND ENDORSEMENT z

011 TRANSACTION

TO DATE AND MESSAGE

middotWK GDR Jw 18 1985 Like t~uf tllree lIIrereltlbw =pbS from taie a ellCr tat we

r~esseg ree~tly this 8= bullbull ~ule is a ensliiati~~ er

~~

allid i ame cases Rave beell lllellifiea t be Illore s efilifie as well Ill

several ave beell reduQad eubwca11lti

0 1 ailll iteJlls (lb 1t 1i 13 23b 9-51 llCl 54b) are

entire flew ud al]1Iave bee ilieRtifiei b

as dis osab1e From $~ readilv 0f te deseri tiefl5 ltreviaed

ulfletel wi tk tis

~r t or It alilgtul~ be stressed tltattnf tern QMrati0Ila1 J ~~~~~~~~~~~~~~~~~~~~~~==~~

~ ~ 8 used in tile iesGlri tion ef i telil 1 t OS IS illteraal olllera-middot

-~ tmiddot 8 b t t f t b ~ ~ ~K-~~v~u~~n~0~u~~O~ ~s~u~s~a~~~~v~e~middot~o~~~e~r~a~~~~~s~e~~L~~~~~a~~~~~~n~~~e~~~~~a~~e~r_~e~R~s~e~~

is liMited te five series 29 all ef whiz~ were

~ ~ DiS~G5iti1l iftstructiens fer t~ ma~ent items i l~----------~~~~~~~~~~~~~==~~~~~~~

~ ~ in t~is middotlJil seaeles

~~ f

ME S SAG~

THEft ION - Jf bull eui bullbull of 0IIII joel rou _ til ODe ampoat uel blICk coatlDu ltiYel JUlllibered AIr -O UGh _t P oa OD top lIIIIelRaple the to6dleJgt Bela e DW oterie for

type of 1100 __ i 04lecl to the dower

CONEiDENI1AL

Request for Records Disposition Authority-Continuation Joe NO

7 ITEM NO

11

8 DESCRIPTION OF ITEM (Wilh Inclusive Oates or Retention Periods)

Duty Office Operational and Instruction Files

reports guard post instructions rosters

when superseded obsolete or no longer

b ies of requests for telephone backstopping

DESTROY 3 Cut off when backstop terminated

Security support Files

DESTROY 3 years of project

Cut off at termination

12 Reference Card Index

a Index and inventory cards

DESTROY when superseded obsolete or 0 longer needed

b Letter drop card index

DESTROY when superseded obsolete or no longer needed

13 operational Reference Index

115-203

Chronological log books containing brief topical descriptions of operational activities

DESTROY when 5 years old or no longer needed whichever is sooner

Four copll Includlrig original to be lubmltted 10 the National Archlves

PAGE OF

9 SAMPLE OR 10

JOB NO ACTION TAKEN

NCl-263- 7-9 Item 52 (No Change)

NCl-236- 7-9 Item 2 ( 0 Change)

7-9 (No Change)

7-9 Item 24 (CHANGE)

NEW

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Ad ministration FPMR (41 CFR) 101-114

eeUPIrlJlUAb

Request for Records Disposition Authority-Continuation JOB NO

7 ITEM NO

14

15

16

17

18

19

20

115-203

8 DESCRIPTION OF ITEM (With Inclusive Dales or RampIampnlion Periods)

center Proect Files

PERMANENT to present 23 cubic feet Annual growth rat 1 cubic foot

Accredited SCI Facilities Files

DESTROY 7 years after cutoff Cut off when facility is deactivated

Special Access Files (4C)

DELETE from system when 75 years old DESTROY machine listings when superseded

security Violations Index Piles

DESTROY 2 years after cutoff cut off at end of each calendar year

(Soft)

DESTROY when officer from duty Screen and transfer any approp ate materials for filing in security records (Item Ib bove) and DESTROY remainder

Case Control Cards

DESTROY 4 months after cutoff Cut off when case is closed

Case Processing (CAPER) bull

DELETE records from processing action

Four copies Including original 10 be submitted to the Nallonal Archive

iampIiPiBBUiIllamp

PAGE OF

916

NCl-263- 7-9 Item 3 ( 0 Change)

NCl-263- 7-9 Item 38 No Change) Deviates from GRS 18-1

NCl-263- 7-9 Items 14 amp 26 (CHANGE) Deviates from GRS 18-24

NCl-263- 7-9 Item 29 (CHANGE)

NCl-263- 7-9 Item 8 ( 0 Change)

NCl-263- 7-9 Item 28 (No Change) Items 2 amp 30 (CHANG)

NCl-263 79-1 Item 24 (No change)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

Request for Reccnds Disposition Authority-Continuation JOB NO PAGE OF

22

23

24

25

115-203

8 DESCRIPTION OF ITEM (With Inclusive Dales or Relention Periods)

Evaluation Reports System (CAPER) Re ort Files

1 year after report is compiled

separation 0

entries from machine re~ord upon badge holder

a DocUments concern Access Control syst earlier proposed badg

PERMANENT 1969 growth less than

installation of the Security (SACS) and evaluations of

feet Annual

b Correspondence reports and booklets on the Security Access Control System

Pol

DESTROY 5 years after cutoff cut off at end of each calendar year

security interest in individual has terminated an any training need for file has been completed Re ew remaining records 10 years after date of last act n and DESTROY unless there is continuing intere review and DESTRUCT

or training need Subsequent N at I-year intervals

Pol h Interview Card

DESTROY when no longer neede

Four copies Includlrig original to be submitted to the National Archives

i8HPIB8UPIl1tamp

1016 9 10

S~~~L~OOR ACTION TAKEN

NCl-263- 9-1 Item 15 (NO Change)

NCl-263 77-9 Item 12 (No Change)

NCl-263 77-9 Item 82 (No Change)

NEW

NCI-263 80-4 Item 1 No Change)

NCl-263 80-4 Item 3 No Change)

STANDARD FORM 11S-A Revised July 1974 Prescribed by Genetal Services

Administration FPMR (41 CFR) 101-11lt

eetlPlBBMiIAiu

Request for Records Disposition Authority-Continuation JOB NO PAGE OF

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

Polygraph Interview Log

year after cutoff cut off at end of each calendar year

1116

9 10 SAMPLE OR ACTION TAKEN

JOe NO

NCI-263 77-9 Item 11 (No Change)

27 NCI-263 77-9

28

29

30

31

32

115-203

PERMANE T 1952 to present 25 cubic feet Annual growth Ie s than 1 cubic foot

Information S s Files

DESTROY 5 years r cutoff cut off when information or word processing s stem discontinued

Com uter Security Research

PERMANENT 1976 to present cubic feet Annual growth rate less than 1 cubic f ot

Technical projects Files

DESTROY 10 years after cutoff Cut off terminates

Technical Finds Files

en project

PERMANENT 1960 to present 6 cubic feet Annual growth rate less than 1 cubic foot

Receiver Program Files

DESTROY 10 years after cutoff Cut off when no longer needed on a current basis

Four cople bullbull Includlrig original to be submitted to 11141 Nalional Archives

CONPIDllltAit

Item 40 (NO Change)

NCl-263 77-middot9 Item 37 (No Change)

9 NCI-263 77-fr1(

Item S4 (No Change)

NCl-263 77-9 Item 4 No Change)

NCl-263 77-9 Item 72 (No Change)

G1-263 77-9 It~m 73 (No Change)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 eFR) 101-14

eeup BU I lib

Request for Records Disposition Authority-Continuation JOB NO

34

35

115-203

8 DESCRIPTION OF ITEM (With Inclusive Oates or Reteotion Periods)

Building Admittance Passes Files

b

Admission Form

DESTROY 5 years and 3 months after cutoff at end of each quarter

meetings correspondence

5 years after cutoff Cut of~ at end of ndar year

Buildin

DESTROY 5 years calendar year

Visitor-No-Escort Record File

Cut off at end of each

a Record copy of machine record other reports on each Visitor-N bolder

DESTROY 5 years after cutoff Cut of at end of each calendar year

b Record copy of application forms for Visitor-No-Escort badge

DESTROY 5 years after cutoff each calendar year

c Visitor-No Escort Badge files

DESTROY when I year old

Four copies lncludlrig original to be submitted to the National Archives

eeMPIBIIUfUlb

9 SAMPLE OR

JOB NO

PAGE OF

1216

10 ACTION TAKEN

NCl-263 77-9 Item 44 (No Change) GRS 18- 8

NCl-263 77-9 Item 45 (No Change)

NCl-263 77-9 Item 43 (No Change) GRS 18- 8

STANDARD FORM 115-A Revised JUly 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-11 4

Request for RecOrds Disposition Authority-Continuation

7 8 DESCRIPTION OF ITEM ITEM NO (With Inclusive Dates or Retention Periods)

Foreign Visitor Log

JOB NO PAGE OF 1316

NCl-263- 7-9 Item 46 (NO Change)

37 NCI-263-77-9

38

39

40

after cutoff Cut off when employee

Weapons Log

DESTROY 2 years calendar year

Safe Combination Files

DESTROY when combination is safe whichever is sooner

Domestic Investigation Files

Cut off at end of each

DESTROY 5 years after cutoff Cut off at end of each calendar year

Item 47 (NO Change)

NCl-263 77-9 Item 33 (No-Change)

NCl-263 77-9 Item 50 (No Change) GRS 18-

NCl-263 77-9 Item 70 (CHANGE)

41 NCl-263 77-9

42

115-203

DESTROY 2 year calendar year

Domestic Installation

DESTROY 3 years after closes or material is basis

Cut off at end of each

Cut off when facility on a current

Four copies Includlrig original to be submitted to the National Archlv bullbull

CQNIBiliTIflIJ

Item 65 (No Change)

NCI-263 77-9 Item 66 (No Change) GRS 18- 0

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

toNEIDElHUtlt

Request for Records Disposition Authority-Continuation

7 8 DESCRIPTION OF ITEM ITEM NO (With Inclusive Dales or Retention Periods)

43

cutoff cut off when case is

JOB NO PAGE OF 1416

NCl-263- 7-9 Item 67 No Change)

44 NCl-263- 7-9

45

46

47

48

49

115-203

DESTROY 10 years and at end of each fiscal

after cutoff Cut off

Safesite Inspection Report Files (C)

DESTROY 10 years after cutoff Cut off when facility is terminated or material is no longer needed on a current basis

DESTROY 2 years calendar year

r cutoff Cut off at end of each

Foreign Installation Files

DESTROY 10 years after cutoff Cut off when facility closes or material is no longer needed on a current basis

Cr True Name Index

DESTROY when employee resgns or terminates

Facility Access Roster Files

DESTROY upon receipt of periodic update listing

Four copies Including original to be submitted to the National Archives

Item 68 No Change)

NCl-263- 7-9 Item 64 No Change) Deviates ftom GRS 18-1

NCI-263- 7-9 Item 62 No Change)

NCl-263- 7-9 Item 63 No Change) Deviates from GRS 18-1

NCl-263- 7-9 Item 22 No Change)

NEW

STANDARD FORM 115-4 Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

COin IblUTIAamp

Request for RecOrds Disposition Authority - Continuation JOB NO

1 ITEM NO

50

51

52

53

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

Contractor Installation Files

DESTROY 10 years after cutoff Cut off when contract terminates or material is no longer needed on current basis

Contractor support Files

DESTROY 2 years after cutoff Cut off when no longer needed

Records Files

old

Order corres ondence Files

of the law or implementation or when no longer needed

54 Crank MailThreats Files

115-203

a unsolicited packages

or respondence and

DESTROY when 1 year old or when needed whichever is sooner

b Threats orally or in writing against official personnel or installations

DESTROY when 15 years old

Four copies Includlrig original to be submitted to the Nallonal Archives

CON IDElHIItI5 (10 19) 0 - 570-387

PAGE OF 1516

II SAMPLE OR 10

JOB NO ACTION TAKEN

NEW

NEW

NCl-263- 7-9 Item 18e (No Change)

NCl-263- 7-9 Item 56 No Change)

NCl-263- 9-1 Item 30 (No Change)

NEW

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

COME DEtU Htr

Request for Records Disposition Authority-Continuation I JOB NO

7 ITEM NO

55~

56

57

58

59

115-203

8 DESCRIPTION OF ITEM (With Inclusive Oates or Retention Periods)

OPERATION MHBOUND

Permanent 1 January 1961 to 30 June 1976 4 Cu Ft

Liaison Index

DISCONTINUED File destroyed

Retired Case File Controls

DISCONTINUED File destroyed

Release of Information File

DISCONTINUED File destroyed

Collateral Clerk File

DISCONTINUED File destroyed

- ~--

Four copl bullbullbull Includlrig original to be submitted to Ihe National Archives

eeMF amplIIMl

0

PAGE OF 1616

9 10 SAMPLE OR

JOB NO ACTION TAKEN

NCI-263 77-9 Item 81 (No change)

NCl-263 77-9 Item 27 (CANCEL)

NC1-263 77-9 Item 39 (CANCBL)

NCl-263 77-9 Item 41 (CANCEL)

NCl-263 77-9 Item 51 (CANCEL)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMA (41 CFRlOI-14

Joe NUMBER ~PPRAISAL REPORT ON RECORDS DISPOSITION REQUEST NCl-263-84-4

SECTION I - ACTION TAKEN

1 APPROVED FOR DISPOSAL The records described under II items of the schedule except those that may be listed in blocks 2 3 and 4 of this secmiddot tion are diSPOsable because they do not have sufficient value for purposes of historical or other research functional documentation or the protection of Individual rights to warrant permanent retention by the Federal Government

IX 2 APPROVED FOR PERMANENT RETENTION The records described under the following item or items have been appraised by the National Archives LJ and Records service (NARSI and are designated for permanent retention by the Federal Gowrnment The agency will offer these records to NAAS as

specified In the schedule

ITEMS 14 23a 27 29 31 bull

D 3 DISPOSITION NOT APPROVED The records described under the following item or items are not approved for diSPOSition See Section ill of this form for explanation

D 4 WITHDRAWN The records described under the follOWing item or items have beltiln withdrawn at the request of the agencY

lltIJf1r APPRAISAL

CONmiddot CURRENCES

TITLE

APPRAISER

DIAECTOR RECORD DIVISION

irector Mi itary Archives Division

DATE

SECTION III - APPRAISERS COMMENTS

The attached SFl15Request for Records Disposition Authority updates previously approved records disposition schedule NCI-Z63-79-1 for the Office of Security(OS) Central Intelligence Agency In doing so OS proposes minor increases or reductions in the retention of temporary recordsand deviations from General Records Schedule requirements all of which are based on the use of the records for current business Several new items have been added which consist of routine administrative support type records all lack sufficient historical or other value to warrant continued preservation

Data such as arrangement volume dates of coverage and estiznated annual accushymulation has been added to items of records of enduring value listed in Section I Block Z above These records will be offered to the National Archives as specified in this job

In accordance with 36CFR 122870 items in this SFl15 not changed from previous authorizations have been marked out

Recommend approval

GENERAL SERVICES ADMINISTRATION GSA FORM 7238 (REV 8middot83)

7 Ti bull I e lJCO~N FfHl1 BE~NTI1fttIAl-~ 1 vatzona middot

~ ~ frchtves CONFIDENTIAL

f ~ - --- -~~ ~ ~

Washington DC 20408

Date June 101985

The Information 1n this Document is Classified Confidential in the Aggregate--Individual Portions are UnclassifiedFor Offioial Use Only

Reply to Annof NIR

Subject Appraisal of records covered by Job No NCl-263-84-4 (34 items)

To Director Military Archives Division- NNM

Enclosed for informal review is subject records disposition request submitted

by the Central Intelligence Agency(CIA)which covers records of its Office of

Security(OS)

This SF1l5 and certain attachments are security classified CONFIDENTIAL and

should be handled and safeguarded accordingly Reproduction in any form without

CIA approval is prohibited(see related enclosures)

The Office of Security develops maintains and operates security programs to

protect personnel facilities information and activities OS employees carry

out assignments in such areas as employe clearances contractor liaison

personnel protection and physical security activities bull

This schedule updates the disposition of OS records approved by NARS in prior

jobs cited in column 9 SF115 Revisions include listing several new items and

based on current need proposed changes (deviationsin the retention periods of

agency records from those authorized in the General Records Schedules(GRS)

In accordance with 36CFR 122870 items in this SF1l5 not changed from previous

authorizations have been marked out Note however that dates of coverage volume

and annual accumulation data is added to Permanent items --------- WARNING NOTICE

INTELLIGENCE SOURCES AND METHODS INVOLVED I Reproduotion Dissemination and

Extraotion of Information Controlled by Originator

Classi~ied by R C Tagge (NmM)

DECLOADR Derived from Job No NCl-263-84-4

-----------------National Archives and Records Administration

This job requires appraisal of only new items andor consideration of agency

requests for deviations from retention periods of records authorized for

disposal under the GRS Enclosed are adequate and reasonable explanations

respecting retention period changes which deviate--either up or down--from

tho~ authorized in the GRS Such changes based upon the agencys requireshy

ments in carrying out current business t should be granted

Concerning NEW items

Item Ib(1)amp(2) Reference to stafflike employees and others pertainsmiddot to

consultants and independent contractor personnel who are treated in security

matters such as clearances like regular agency employees especially where

special access security requirements are involved

Items If(l)ampt Ii These files are new hut their disposition is authorized by

the GRS cited

Item 13 These are log books containing support activities such as involvement

in routine investigations of personnel security clearances Substantive security

activities warranting continued preservation are among the files in item 14

Item 23b Examples of information in this item include general instructions to

employees on how to use the agencys Badge machine in order to enter agency

facilities Also general correspondence pertaining to the usual technical problems

associated with operating any new access system

Item 49 These are rosters of personnel having access to agency facilities on a

non-permanent basis Since these kinds of rosters freqently change as people

are added or dropped the agency usually updates them on a monthly basis

- 2 -

Item 50 This file pertains to security matters associated with contracts and

contractors e g security inspections to insure the contractor meets security

requirements

Item 51 This is general correspondence reflecting the various kinds of support

requested by contractors regarding physical personnel or information security

matters For example clarification of ~ecurity rules or surveys of contractor

facilities

Item 54b This file contains duplicate copies of threats received the original

of which is forwarded to the Secret Service FBI State or other appropriate

agency for investigative action

Items 55 -58 These files have been discontinued and cancelled They were

disposed of in accordance with authority in prior approved jobs cited in column 9

The agency does not anticipate creating these kinds of files in the future

All of the NEW items listed in this schedule are routine administrative support

type records clearly lacking sufficient historical or other value to warrant

continued preservation A such they should be disposed of as requested s

This schedule was reviewed and discussed with Dr Krauskopf(NNM) during

our meeting on June 6 1985

riom royal of this 115 as

t1--~ bull I

RAYMOND C TAGGE

submitted

NIRMStaff

Ends

fOR OFFICIAl USE ONLY

REASONS FOR CHANGES FROM OLD SCHEDULE AND DEVIATIONS FROM GRS

Item la

Item lb

Item lc

Item ld(l)

Item Ie

Item If

Item 19

Item 19(2)

Item lh

Item li

Item lj

Schedule 31-83

Changed from 20 to 30 years after date of last action in file Needed longer for current business Deviates from GRS for same reason

GRS says destroy upon notification of death or not later than 5 years after separation or transfer of employee or no later than 5 years after contract relationship expires whichever is applicable Agency says destroy nonderogatory files 20 years and derogatory files 30 years after date of last action in file Needed longer for current business

Changed from destroy 15 years (nonderogatory) and 20 years (derogatory) following date of ~ast action to destroy 10 years (nonderogatory) and 15 years (derogatory) after date of last action Not needed longer for current bUSiness Needed longer for current business than GRS specifies

Changed from destroy 5 years following date of last action to destroy 15 years after date of last significant action in the file to be consistent with similar items in current approved schedUles

Changed from destroy 5 (nonderogatory) and 20 years (derogatory) following date of last action to destroy 10 (nonderogatory) and 15 years (derogatory) after date of last action in the file Needed longer for nonderogatory and not as long for nonderogatory files Needed longer for current business than specified in GRS

Deviates from GRS because files are needed longer for current business

Deviates from GRS for reasons given on above item

Changed from destroy 20 years after date of last action in file to destroy 15 years after date of last action Not needed longer for current business

Changed from destroy 20 years (derogatory) after date of last action in file to destroy 10 years after date of last action in file Not needed longer for current business DeViates from GRS because needed longer for current business

DeViates from GRS because needed longer for current business

Changed from destroy 5 years after date of last action in file to destroy 3 years after date of last action in file Not needed longer for current business

f(Ji OffICIAL USE ONL l

fOR~ OFFICIAL U~ ONLY

Item lk

Item 11

Item 1m

Item In

Item lp(2)

Item 12b

Item 15

Item 16

Item 17

Item 19

Item 40

Item 45

Item 47

Changed from destroy 5 years following date of last action to destroy 3 years after date of last action in file Not needed longer for current business

Changed from destroy 5 15 or 20 years after date of last action in file to destroy 1 5 or 10 years after date of last action in file Not needed longer for current business

Changed from destroy when obsolete superseded or no longer needed for reference purposes to destroy 5 years after date of last reference in file to be more specific

Changed from destroy when obsolete superseded or no longer needed for reference to destroy 10 years following termination of site to be more specific

Changed from destroy 20 years after date Of last action to destroy 10 years after date of last action in file Not needed longer for current business

Changed from destroy 1 year after cutoff (cut off when letter drop cancelled) to destroy when superseded obsolete or no longer needed to provide more flexibility in disposing of those needed for either a shorter or longer retention period

GRS says destroy when 3 years old or upon discontinuance of facility whichever is sooner Agency says destroy 7 years after cutoff (cut off when facility is deactivated) Needed longer for current business

GRS says destroy when superseded or obsolete Agency says delete from system when 75 years old Time period is more specific

Changed from destroy at end of calendar year if person is separated from Agency to destroy 2 years after cutoff (cut off at end of each calendar year) to provide for earlier destruction Not needed longer for current business

Changed from destroy cards on completed cases at end of each calendar year and destroy when no longer needed to destroy 4 months after cutoff (cut off when case is closed) to be consistent with similar item in currently approved schedule

Changed from destroy 10 years after cutoff (cut off at end of each calendar year) to destroy 5 years after cutoff (cut off at end of each calendar year) Not needed longer for current business

GRS says destroy when 4 years old or when security cognizance is terminated whichever is sooner Agency says destroy 10 years after cutoff cut off when facility is terminated or material is no longer needed on a current basis Needed longer for current business

Deviates from GRS for reason stated in Item iF above

fOR OfFICIAL ~ OHLY

GENERAL SERVleES ADMINISTRATION NATIONAL ARCHlVIS AND ItfCoIDS SERVICES

PAGr

INTRASERVICE MpoundMORA)tOUM AND ENDORSEMENT z

011 TRANSACTION

TO DATE AND MESSAGE

middotWK GDR Jw 18 1985 Like t~uf tllree lIIrereltlbw =pbS from taie a ellCr tat we

r~esseg ree~tly this 8= bullbull ~ule is a ensliiati~~ er

~~

allid i ame cases Rave beell lllellifiea t be Illore s efilifie as well Ill

several ave beell reduQad eubwca11lti

0 1 ailll iteJlls (lb 1t 1i 13 23b 9-51 llCl 54b) are

entire flew ud al]1Iave bee ilieRtifiei b

as dis osab1e From $~ readilv 0f te deseri tiefl5 ltreviaed

ulfletel wi tk tis

~r t or It alilgtul~ be stressed tltattnf tern QMrati0Ila1 J ~~~~~~~~~~~~~~~~~~~~~~==~~

~ ~ 8 used in tile iesGlri tion ef i telil 1 t OS IS illteraal olllera-middot

-~ tmiddot 8 b t t f t b ~ ~ ~K-~~v~u~~n~0~u~~O~ ~s~u~s~a~~~~v~e~middot~o~~~e~r~a~~~~~s~e~~L~~~~~a~~~~~~n~~~e~~~~~a~~e~r_~e~R~s~e~~

is liMited te five series 29 all ef whiz~ were

~ ~ DiS~G5iti1l iftstructiens fer t~ ma~ent items i l~----------~~~~~~~~~~~~~==~~~~~~~

~ ~ in t~is middotlJil seaeles

~~ f

ME S SAG~

THEft ION - Jf bull eui bullbull of 0IIII joel rou _ til ODe ampoat uel blICk coatlDu ltiYel JUlllibered AIr -O UGh _t P oa OD top lIIIIelRaple the to6dleJgt Bela e DW oterie for

type of 1100 __ i 04lecl to the dower

eeUPIrlJlUAb

Request for Records Disposition Authority-Continuation JOB NO

7 ITEM NO

14

15

16

17

18

19

20

115-203

8 DESCRIPTION OF ITEM (With Inclusive Dales or RampIampnlion Periods)

center Proect Files

PERMANENT to present 23 cubic feet Annual growth rat 1 cubic foot

Accredited SCI Facilities Files

DESTROY 7 years after cutoff Cut off when facility is deactivated

Special Access Files (4C)

DELETE from system when 75 years old DESTROY machine listings when superseded

security Violations Index Piles

DESTROY 2 years after cutoff cut off at end of each calendar year

(Soft)

DESTROY when officer from duty Screen and transfer any approp ate materials for filing in security records (Item Ib bove) and DESTROY remainder

Case Control Cards

DESTROY 4 months after cutoff Cut off when case is closed

Case Processing (CAPER) bull

DELETE records from processing action

Four copies Including original 10 be submitted to the Nallonal Archive

iampIiPiBBUiIllamp

PAGE OF

916

NCl-263- 7-9 Item 3 ( 0 Change)

NCl-263- 7-9 Item 38 No Change) Deviates from GRS 18-1

NCl-263- 7-9 Items 14 amp 26 (CHANGE) Deviates from GRS 18-24

NCl-263- 7-9 Item 29 (CHANGE)

NCl-263- 7-9 Item 8 ( 0 Change)

NCl-263- 7-9 Item 28 (No Change) Items 2 amp 30 (CHANG)

NCl-263 79-1 Item 24 (No change)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

Request for Reccnds Disposition Authority-Continuation JOB NO PAGE OF

22

23

24

25

115-203

8 DESCRIPTION OF ITEM (With Inclusive Dales or Relention Periods)

Evaluation Reports System (CAPER) Re ort Files

1 year after report is compiled

separation 0

entries from machine re~ord upon badge holder

a DocUments concern Access Control syst earlier proposed badg

PERMANENT 1969 growth less than

installation of the Security (SACS) and evaluations of

feet Annual

b Correspondence reports and booklets on the Security Access Control System

Pol

DESTROY 5 years after cutoff cut off at end of each calendar year

security interest in individual has terminated an any training need for file has been completed Re ew remaining records 10 years after date of last act n and DESTROY unless there is continuing intere review and DESTRUCT

or training need Subsequent N at I-year intervals

Pol h Interview Card

DESTROY when no longer neede

Four copies Includlrig original to be submitted to the National Archives

i8HPIB8UPIl1tamp

1016 9 10

S~~~L~OOR ACTION TAKEN

NCl-263- 9-1 Item 15 (NO Change)

NCl-263 77-9 Item 12 (No Change)

NCl-263 77-9 Item 82 (No Change)

NEW

NCI-263 80-4 Item 1 No Change)

NCl-263 80-4 Item 3 No Change)

STANDARD FORM 11S-A Revised July 1974 Prescribed by Genetal Services

Administration FPMR (41 CFR) 101-11lt

eetlPlBBMiIAiu

Request for Records Disposition Authority-Continuation JOB NO PAGE OF

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

Polygraph Interview Log

year after cutoff cut off at end of each calendar year

1116

9 10 SAMPLE OR ACTION TAKEN

JOe NO

NCI-263 77-9 Item 11 (No Change)

27 NCI-263 77-9

28

29

30

31

32

115-203

PERMANE T 1952 to present 25 cubic feet Annual growth Ie s than 1 cubic foot

Information S s Files

DESTROY 5 years r cutoff cut off when information or word processing s stem discontinued

Com uter Security Research

PERMANENT 1976 to present cubic feet Annual growth rate less than 1 cubic f ot

Technical projects Files

DESTROY 10 years after cutoff Cut off terminates

Technical Finds Files

en project

PERMANENT 1960 to present 6 cubic feet Annual growth rate less than 1 cubic foot

Receiver Program Files

DESTROY 10 years after cutoff Cut off when no longer needed on a current basis

Four cople bullbull Includlrig original to be submitted to 11141 Nalional Archives

CONPIDllltAit

Item 40 (NO Change)

NCl-263 77-middot9 Item 37 (No Change)

9 NCI-263 77-fr1(

Item S4 (No Change)

NCl-263 77-9 Item 4 No Change)

NCl-263 77-9 Item 72 (No Change)

G1-263 77-9 It~m 73 (No Change)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 eFR) 101-14

eeup BU I lib

Request for Records Disposition Authority-Continuation JOB NO

34

35

115-203

8 DESCRIPTION OF ITEM (With Inclusive Oates or Reteotion Periods)

Building Admittance Passes Files

b

Admission Form

DESTROY 5 years and 3 months after cutoff at end of each quarter

meetings correspondence

5 years after cutoff Cut of~ at end of ndar year

Buildin

DESTROY 5 years calendar year

Visitor-No-Escort Record File

Cut off at end of each

a Record copy of machine record other reports on each Visitor-N bolder

DESTROY 5 years after cutoff Cut of at end of each calendar year

b Record copy of application forms for Visitor-No-Escort badge

DESTROY 5 years after cutoff each calendar year

c Visitor-No Escort Badge files

DESTROY when I year old

Four copies lncludlrig original to be submitted to the National Archives

eeMPIBIIUfUlb

9 SAMPLE OR

JOB NO

PAGE OF

1216

10 ACTION TAKEN

NCl-263 77-9 Item 44 (No Change) GRS 18- 8

NCl-263 77-9 Item 45 (No Change)

NCl-263 77-9 Item 43 (No Change) GRS 18- 8

STANDARD FORM 115-A Revised JUly 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-11 4

Request for RecOrds Disposition Authority-Continuation

7 8 DESCRIPTION OF ITEM ITEM NO (With Inclusive Dates or Retention Periods)

Foreign Visitor Log

JOB NO PAGE OF 1316

NCl-263- 7-9 Item 46 (NO Change)

37 NCI-263-77-9

38

39

40

after cutoff Cut off when employee

Weapons Log

DESTROY 2 years calendar year

Safe Combination Files

DESTROY when combination is safe whichever is sooner

Domestic Investigation Files

Cut off at end of each

DESTROY 5 years after cutoff Cut off at end of each calendar year

Item 47 (NO Change)

NCl-263 77-9 Item 33 (No-Change)

NCl-263 77-9 Item 50 (No Change) GRS 18-

NCl-263 77-9 Item 70 (CHANGE)

41 NCl-263 77-9

42

115-203

DESTROY 2 year calendar year

Domestic Installation

DESTROY 3 years after closes or material is basis

Cut off at end of each

Cut off when facility on a current

Four copies Includlrig original to be submitted to the National Archlv bullbull

CQNIBiliTIflIJ

Item 65 (No Change)

NCI-263 77-9 Item 66 (No Change) GRS 18- 0

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

toNEIDElHUtlt

Request for Records Disposition Authority-Continuation

7 8 DESCRIPTION OF ITEM ITEM NO (With Inclusive Dales or Retention Periods)

43

cutoff cut off when case is

JOB NO PAGE OF 1416

NCl-263- 7-9 Item 67 No Change)

44 NCl-263- 7-9

45

46

47

48

49

115-203

DESTROY 10 years and at end of each fiscal

after cutoff Cut off

Safesite Inspection Report Files (C)

DESTROY 10 years after cutoff Cut off when facility is terminated or material is no longer needed on a current basis

DESTROY 2 years calendar year

r cutoff Cut off at end of each

Foreign Installation Files

DESTROY 10 years after cutoff Cut off when facility closes or material is no longer needed on a current basis

Cr True Name Index

DESTROY when employee resgns or terminates

Facility Access Roster Files

DESTROY upon receipt of periodic update listing

Four copies Including original to be submitted to the National Archives

Item 68 No Change)

NCl-263- 7-9 Item 64 No Change) Deviates ftom GRS 18-1

NCI-263- 7-9 Item 62 No Change)

NCl-263- 7-9 Item 63 No Change) Deviates from GRS 18-1

NCl-263- 7-9 Item 22 No Change)

NEW

STANDARD FORM 115-4 Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

COin IblUTIAamp

Request for RecOrds Disposition Authority - Continuation JOB NO

1 ITEM NO

50

51

52

53

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

Contractor Installation Files

DESTROY 10 years after cutoff Cut off when contract terminates or material is no longer needed on current basis

Contractor support Files

DESTROY 2 years after cutoff Cut off when no longer needed

Records Files

old

Order corres ondence Files

of the law or implementation or when no longer needed

54 Crank MailThreats Files

115-203

a unsolicited packages

or respondence and

DESTROY when 1 year old or when needed whichever is sooner

b Threats orally or in writing against official personnel or installations

DESTROY when 15 years old

Four copies Includlrig original to be submitted to the Nallonal Archives

CON IDElHIItI5 (10 19) 0 - 570-387

PAGE OF 1516

II SAMPLE OR 10

JOB NO ACTION TAKEN

NEW

NEW

NCl-263- 7-9 Item 18e (No Change)

NCl-263- 7-9 Item 56 No Change)

NCl-263- 9-1 Item 30 (No Change)

NEW

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

COME DEtU Htr

Request for Records Disposition Authority-Continuation I JOB NO

7 ITEM NO

55~

56

57

58

59

115-203

8 DESCRIPTION OF ITEM (With Inclusive Oates or Retention Periods)

OPERATION MHBOUND

Permanent 1 January 1961 to 30 June 1976 4 Cu Ft

Liaison Index

DISCONTINUED File destroyed

Retired Case File Controls

DISCONTINUED File destroyed

Release of Information File

DISCONTINUED File destroyed

Collateral Clerk File

DISCONTINUED File destroyed

- ~--

Four copl bullbullbull Includlrig original to be submitted to Ihe National Archives

eeMF amplIIMl

0

PAGE OF 1616

9 10 SAMPLE OR

JOB NO ACTION TAKEN

NCI-263 77-9 Item 81 (No change)

NCl-263 77-9 Item 27 (CANCEL)

NC1-263 77-9 Item 39 (CANCBL)

NCl-263 77-9 Item 41 (CANCEL)

NCl-263 77-9 Item 51 (CANCEL)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMA (41 CFRlOI-14

Joe NUMBER ~PPRAISAL REPORT ON RECORDS DISPOSITION REQUEST NCl-263-84-4

SECTION I - ACTION TAKEN

1 APPROVED FOR DISPOSAL The records described under II items of the schedule except those that may be listed in blocks 2 3 and 4 of this secmiddot tion are diSPOsable because they do not have sufficient value for purposes of historical or other research functional documentation or the protection of Individual rights to warrant permanent retention by the Federal Government

IX 2 APPROVED FOR PERMANENT RETENTION The records described under the following item or items have been appraised by the National Archives LJ and Records service (NARSI and are designated for permanent retention by the Federal Gowrnment The agency will offer these records to NAAS as

specified In the schedule

ITEMS 14 23a 27 29 31 bull

D 3 DISPOSITION NOT APPROVED The records described under the following item or items are not approved for diSPOSition See Section ill of this form for explanation

D 4 WITHDRAWN The records described under the follOWing item or items have beltiln withdrawn at the request of the agencY

lltIJf1r APPRAISAL

CONmiddot CURRENCES

TITLE

APPRAISER

DIAECTOR RECORD DIVISION

irector Mi itary Archives Division

DATE

SECTION III - APPRAISERS COMMENTS

The attached SFl15Request for Records Disposition Authority updates previously approved records disposition schedule NCI-Z63-79-1 for the Office of Security(OS) Central Intelligence Agency In doing so OS proposes minor increases or reductions in the retention of temporary recordsand deviations from General Records Schedule requirements all of which are based on the use of the records for current business Several new items have been added which consist of routine administrative support type records all lack sufficient historical or other value to warrant continued preservation

Data such as arrangement volume dates of coverage and estiznated annual accushymulation has been added to items of records of enduring value listed in Section I Block Z above These records will be offered to the National Archives as specified in this job

In accordance with 36CFR 122870 items in this SFl15 not changed from previous authorizations have been marked out

Recommend approval

GENERAL SERVICES ADMINISTRATION GSA FORM 7238 (REV 8middot83)

7 Ti bull I e lJCO~N FfHl1 BE~NTI1fttIAl-~ 1 vatzona middot

~ ~ frchtves CONFIDENTIAL

f ~ - --- -~~ ~ ~

Washington DC 20408

Date June 101985

The Information 1n this Document is Classified Confidential in the Aggregate--Individual Portions are UnclassifiedFor Offioial Use Only

Reply to Annof NIR

Subject Appraisal of records covered by Job No NCl-263-84-4 (34 items)

To Director Military Archives Division- NNM

Enclosed for informal review is subject records disposition request submitted

by the Central Intelligence Agency(CIA)which covers records of its Office of

Security(OS)

This SF1l5 and certain attachments are security classified CONFIDENTIAL and

should be handled and safeguarded accordingly Reproduction in any form without

CIA approval is prohibited(see related enclosures)

The Office of Security develops maintains and operates security programs to

protect personnel facilities information and activities OS employees carry

out assignments in such areas as employe clearances contractor liaison

personnel protection and physical security activities bull

This schedule updates the disposition of OS records approved by NARS in prior

jobs cited in column 9 SF115 Revisions include listing several new items and

based on current need proposed changes (deviationsin the retention periods of

agency records from those authorized in the General Records Schedules(GRS)

In accordance with 36CFR 122870 items in this SF1l5 not changed from previous

authorizations have been marked out Note however that dates of coverage volume

and annual accumulation data is added to Permanent items --------- WARNING NOTICE

INTELLIGENCE SOURCES AND METHODS INVOLVED I Reproduotion Dissemination and

Extraotion of Information Controlled by Originator

Classi~ied by R C Tagge (NmM)

DECLOADR Derived from Job No NCl-263-84-4

-----------------National Archives and Records Administration

This job requires appraisal of only new items andor consideration of agency

requests for deviations from retention periods of records authorized for

disposal under the GRS Enclosed are adequate and reasonable explanations

respecting retention period changes which deviate--either up or down--from

tho~ authorized in the GRS Such changes based upon the agencys requireshy

ments in carrying out current business t should be granted

Concerning NEW items

Item Ib(1)amp(2) Reference to stafflike employees and others pertainsmiddot to

consultants and independent contractor personnel who are treated in security

matters such as clearances like regular agency employees especially where

special access security requirements are involved

Items If(l)ampt Ii These files are new hut their disposition is authorized by

the GRS cited

Item 13 These are log books containing support activities such as involvement

in routine investigations of personnel security clearances Substantive security

activities warranting continued preservation are among the files in item 14

Item 23b Examples of information in this item include general instructions to

employees on how to use the agencys Badge machine in order to enter agency

facilities Also general correspondence pertaining to the usual technical problems

associated with operating any new access system

Item 49 These are rosters of personnel having access to agency facilities on a

non-permanent basis Since these kinds of rosters freqently change as people

are added or dropped the agency usually updates them on a monthly basis

- 2 -

Item 50 This file pertains to security matters associated with contracts and

contractors e g security inspections to insure the contractor meets security

requirements

Item 51 This is general correspondence reflecting the various kinds of support

requested by contractors regarding physical personnel or information security

matters For example clarification of ~ecurity rules or surveys of contractor

facilities

Item 54b This file contains duplicate copies of threats received the original

of which is forwarded to the Secret Service FBI State or other appropriate

agency for investigative action

Items 55 -58 These files have been discontinued and cancelled They were

disposed of in accordance with authority in prior approved jobs cited in column 9

The agency does not anticipate creating these kinds of files in the future

All of the NEW items listed in this schedule are routine administrative support

type records clearly lacking sufficient historical or other value to warrant

continued preservation A such they should be disposed of as requested s

This schedule was reviewed and discussed with Dr Krauskopf(NNM) during

our meeting on June 6 1985

riom royal of this 115 as

t1--~ bull I

RAYMOND C TAGGE

submitted

NIRMStaff

Ends

fOR OFFICIAl USE ONLY

REASONS FOR CHANGES FROM OLD SCHEDULE AND DEVIATIONS FROM GRS

Item la

Item lb

Item lc

Item ld(l)

Item Ie

Item If

Item 19

Item 19(2)

Item lh

Item li

Item lj

Schedule 31-83

Changed from 20 to 30 years after date of last action in file Needed longer for current business Deviates from GRS for same reason

GRS says destroy upon notification of death or not later than 5 years after separation or transfer of employee or no later than 5 years after contract relationship expires whichever is applicable Agency says destroy nonderogatory files 20 years and derogatory files 30 years after date of last action in file Needed longer for current business

Changed from destroy 15 years (nonderogatory) and 20 years (derogatory) following date of ~ast action to destroy 10 years (nonderogatory) and 15 years (derogatory) after date of last action Not needed longer for current bUSiness Needed longer for current business than GRS specifies

Changed from destroy 5 years following date of last action to destroy 15 years after date of last significant action in the file to be consistent with similar items in current approved schedUles

Changed from destroy 5 (nonderogatory) and 20 years (derogatory) following date of last action to destroy 10 (nonderogatory) and 15 years (derogatory) after date of last action in the file Needed longer for nonderogatory and not as long for nonderogatory files Needed longer for current business than specified in GRS

Deviates from GRS because files are needed longer for current business

Deviates from GRS for reasons given on above item

Changed from destroy 20 years after date of last action in file to destroy 15 years after date of last action Not needed longer for current business

Changed from destroy 20 years (derogatory) after date of last action in file to destroy 10 years after date of last action in file Not needed longer for current business DeViates from GRS because needed longer for current business

DeViates from GRS because needed longer for current business

Changed from destroy 5 years after date of last action in file to destroy 3 years after date of last action in file Not needed longer for current business

f(Ji OffICIAL USE ONL l

fOR~ OFFICIAL U~ ONLY

Item lk

Item 11

Item 1m

Item In

Item lp(2)

Item 12b

Item 15

Item 16

Item 17

Item 19

Item 40

Item 45

Item 47

Changed from destroy 5 years following date of last action to destroy 3 years after date of last action in file Not needed longer for current business

Changed from destroy 5 15 or 20 years after date of last action in file to destroy 1 5 or 10 years after date of last action in file Not needed longer for current business

Changed from destroy when obsolete superseded or no longer needed for reference purposes to destroy 5 years after date of last reference in file to be more specific

Changed from destroy when obsolete superseded or no longer needed for reference to destroy 10 years following termination of site to be more specific

Changed from destroy 20 years after date Of last action to destroy 10 years after date of last action in file Not needed longer for current business

Changed from destroy 1 year after cutoff (cut off when letter drop cancelled) to destroy when superseded obsolete or no longer needed to provide more flexibility in disposing of those needed for either a shorter or longer retention period

GRS says destroy when 3 years old or upon discontinuance of facility whichever is sooner Agency says destroy 7 years after cutoff (cut off when facility is deactivated) Needed longer for current business

GRS says destroy when superseded or obsolete Agency says delete from system when 75 years old Time period is more specific

Changed from destroy at end of calendar year if person is separated from Agency to destroy 2 years after cutoff (cut off at end of each calendar year) to provide for earlier destruction Not needed longer for current business

Changed from destroy cards on completed cases at end of each calendar year and destroy when no longer needed to destroy 4 months after cutoff (cut off when case is closed) to be consistent with similar item in currently approved schedule

Changed from destroy 10 years after cutoff (cut off at end of each calendar year) to destroy 5 years after cutoff (cut off at end of each calendar year) Not needed longer for current business

GRS says destroy when 4 years old or when security cognizance is terminated whichever is sooner Agency says destroy 10 years after cutoff cut off when facility is terminated or material is no longer needed on a current basis Needed longer for current business

Deviates from GRS for reason stated in Item iF above

fOR OfFICIAL ~ OHLY

GENERAL SERVleES ADMINISTRATION NATIONAL ARCHlVIS AND ItfCoIDS SERVICES

PAGr

INTRASERVICE MpoundMORA)tOUM AND ENDORSEMENT z

011 TRANSACTION

TO DATE AND MESSAGE

middotWK GDR Jw 18 1985 Like t~uf tllree lIIrereltlbw =pbS from taie a ellCr tat we

r~esseg ree~tly this 8= bullbull ~ule is a ensliiati~~ er

~~

allid i ame cases Rave beell lllellifiea t be Illore s efilifie as well Ill

several ave beell reduQad eubwca11lti

0 1 ailll iteJlls (lb 1t 1i 13 23b 9-51 llCl 54b) are

entire flew ud al]1Iave bee ilieRtifiei b

as dis osab1e From $~ readilv 0f te deseri tiefl5 ltreviaed

ulfletel wi tk tis

~r t or It alilgtul~ be stressed tltattnf tern QMrati0Ila1 J ~~~~~~~~~~~~~~~~~~~~~~==~~

~ ~ 8 used in tile iesGlri tion ef i telil 1 t OS IS illteraal olllera-middot

-~ tmiddot 8 b t t f t b ~ ~ ~K-~~v~u~~n~0~u~~O~ ~s~u~s~a~~~~v~e~middot~o~~~e~r~a~~~~~s~e~~L~~~~~a~~~~~~n~~~e~~~~~a~~e~r_~e~R~s~e~~

is liMited te five series 29 all ef whiz~ were

~ ~ DiS~G5iti1l iftstructiens fer t~ ma~ent items i l~----------~~~~~~~~~~~~~==~~~~~~~

~ ~ in t~is middotlJil seaeles

~~ f

ME S SAG~

THEft ION - Jf bull eui bullbull of 0IIII joel rou _ til ODe ampoat uel blICk coatlDu ltiYel JUlllibered AIr -O UGh _t P oa OD top lIIIIelRaple the to6dleJgt Bela e DW oterie for

type of 1100 __ i 04lecl to the dower

Request for Reccnds Disposition Authority-Continuation JOB NO PAGE OF

22

23

24

25

115-203

8 DESCRIPTION OF ITEM (With Inclusive Dales or Relention Periods)

Evaluation Reports System (CAPER) Re ort Files

1 year after report is compiled

separation 0

entries from machine re~ord upon badge holder

a DocUments concern Access Control syst earlier proposed badg

PERMANENT 1969 growth less than

installation of the Security (SACS) and evaluations of

feet Annual

b Correspondence reports and booklets on the Security Access Control System

Pol

DESTROY 5 years after cutoff cut off at end of each calendar year

security interest in individual has terminated an any training need for file has been completed Re ew remaining records 10 years after date of last act n and DESTROY unless there is continuing intere review and DESTRUCT

or training need Subsequent N at I-year intervals

Pol h Interview Card

DESTROY when no longer neede

Four copies Includlrig original to be submitted to the National Archives

i8HPIB8UPIl1tamp

1016 9 10

S~~~L~OOR ACTION TAKEN

NCl-263- 9-1 Item 15 (NO Change)

NCl-263 77-9 Item 12 (No Change)

NCl-263 77-9 Item 82 (No Change)

NEW

NCI-263 80-4 Item 1 No Change)

NCl-263 80-4 Item 3 No Change)

STANDARD FORM 11S-A Revised July 1974 Prescribed by Genetal Services

Administration FPMR (41 CFR) 101-11lt

eetlPlBBMiIAiu

Request for Records Disposition Authority-Continuation JOB NO PAGE OF

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

Polygraph Interview Log

year after cutoff cut off at end of each calendar year

1116

9 10 SAMPLE OR ACTION TAKEN

JOe NO

NCI-263 77-9 Item 11 (No Change)

27 NCI-263 77-9

28

29

30

31

32

115-203

PERMANE T 1952 to present 25 cubic feet Annual growth Ie s than 1 cubic foot

Information S s Files

DESTROY 5 years r cutoff cut off when information or word processing s stem discontinued

Com uter Security Research

PERMANENT 1976 to present cubic feet Annual growth rate less than 1 cubic f ot

Technical projects Files

DESTROY 10 years after cutoff Cut off terminates

Technical Finds Files

en project

PERMANENT 1960 to present 6 cubic feet Annual growth rate less than 1 cubic foot

Receiver Program Files

DESTROY 10 years after cutoff Cut off when no longer needed on a current basis

Four cople bullbull Includlrig original to be submitted to 11141 Nalional Archives

CONPIDllltAit

Item 40 (NO Change)

NCl-263 77-middot9 Item 37 (No Change)

9 NCI-263 77-fr1(

Item S4 (No Change)

NCl-263 77-9 Item 4 No Change)

NCl-263 77-9 Item 72 (No Change)

G1-263 77-9 It~m 73 (No Change)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 eFR) 101-14

eeup BU I lib

Request for Records Disposition Authority-Continuation JOB NO

34

35

115-203

8 DESCRIPTION OF ITEM (With Inclusive Oates or Reteotion Periods)

Building Admittance Passes Files

b

Admission Form

DESTROY 5 years and 3 months after cutoff at end of each quarter

meetings correspondence

5 years after cutoff Cut of~ at end of ndar year

Buildin

DESTROY 5 years calendar year

Visitor-No-Escort Record File

Cut off at end of each

a Record copy of machine record other reports on each Visitor-N bolder

DESTROY 5 years after cutoff Cut of at end of each calendar year

b Record copy of application forms for Visitor-No-Escort badge

DESTROY 5 years after cutoff each calendar year

c Visitor-No Escort Badge files

DESTROY when I year old

Four copies lncludlrig original to be submitted to the National Archives

eeMPIBIIUfUlb

9 SAMPLE OR

JOB NO

PAGE OF

1216

10 ACTION TAKEN

NCl-263 77-9 Item 44 (No Change) GRS 18- 8

NCl-263 77-9 Item 45 (No Change)

NCl-263 77-9 Item 43 (No Change) GRS 18- 8

STANDARD FORM 115-A Revised JUly 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-11 4

Request for RecOrds Disposition Authority-Continuation

7 8 DESCRIPTION OF ITEM ITEM NO (With Inclusive Dates or Retention Periods)

Foreign Visitor Log

JOB NO PAGE OF 1316

NCl-263- 7-9 Item 46 (NO Change)

37 NCI-263-77-9

38

39

40

after cutoff Cut off when employee

Weapons Log

DESTROY 2 years calendar year

Safe Combination Files

DESTROY when combination is safe whichever is sooner

Domestic Investigation Files

Cut off at end of each

DESTROY 5 years after cutoff Cut off at end of each calendar year

Item 47 (NO Change)

NCl-263 77-9 Item 33 (No-Change)

NCl-263 77-9 Item 50 (No Change) GRS 18-

NCl-263 77-9 Item 70 (CHANGE)

41 NCl-263 77-9

42

115-203

DESTROY 2 year calendar year

Domestic Installation

DESTROY 3 years after closes or material is basis

Cut off at end of each

Cut off when facility on a current

Four copies Includlrig original to be submitted to the National Archlv bullbull

CQNIBiliTIflIJ

Item 65 (No Change)

NCI-263 77-9 Item 66 (No Change) GRS 18- 0

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

toNEIDElHUtlt

Request for Records Disposition Authority-Continuation

7 8 DESCRIPTION OF ITEM ITEM NO (With Inclusive Dales or Retention Periods)

43

cutoff cut off when case is

JOB NO PAGE OF 1416

NCl-263- 7-9 Item 67 No Change)

44 NCl-263- 7-9

45

46

47

48

49

115-203

DESTROY 10 years and at end of each fiscal

after cutoff Cut off

Safesite Inspection Report Files (C)

DESTROY 10 years after cutoff Cut off when facility is terminated or material is no longer needed on a current basis

DESTROY 2 years calendar year

r cutoff Cut off at end of each

Foreign Installation Files

DESTROY 10 years after cutoff Cut off when facility closes or material is no longer needed on a current basis

Cr True Name Index

DESTROY when employee resgns or terminates

Facility Access Roster Files

DESTROY upon receipt of periodic update listing

Four copies Including original to be submitted to the National Archives

Item 68 No Change)

NCl-263- 7-9 Item 64 No Change) Deviates ftom GRS 18-1

NCI-263- 7-9 Item 62 No Change)

NCl-263- 7-9 Item 63 No Change) Deviates from GRS 18-1

NCl-263- 7-9 Item 22 No Change)

NEW

STANDARD FORM 115-4 Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

COin IblUTIAamp

Request for RecOrds Disposition Authority - Continuation JOB NO

1 ITEM NO

50

51

52

53

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

Contractor Installation Files

DESTROY 10 years after cutoff Cut off when contract terminates or material is no longer needed on current basis

Contractor support Files

DESTROY 2 years after cutoff Cut off when no longer needed

Records Files

old

Order corres ondence Files

of the law or implementation or when no longer needed

54 Crank MailThreats Files

115-203

a unsolicited packages

or respondence and

DESTROY when 1 year old or when needed whichever is sooner

b Threats orally or in writing against official personnel or installations

DESTROY when 15 years old

Four copies Includlrig original to be submitted to the Nallonal Archives

CON IDElHIItI5 (10 19) 0 - 570-387

PAGE OF 1516

II SAMPLE OR 10

JOB NO ACTION TAKEN

NEW

NEW

NCl-263- 7-9 Item 18e (No Change)

NCl-263- 7-9 Item 56 No Change)

NCl-263- 9-1 Item 30 (No Change)

NEW

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

COME DEtU Htr

Request for Records Disposition Authority-Continuation I JOB NO

7 ITEM NO

55~

56

57

58

59

115-203

8 DESCRIPTION OF ITEM (With Inclusive Oates or Retention Periods)

OPERATION MHBOUND

Permanent 1 January 1961 to 30 June 1976 4 Cu Ft

Liaison Index

DISCONTINUED File destroyed

Retired Case File Controls

DISCONTINUED File destroyed

Release of Information File

DISCONTINUED File destroyed

Collateral Clerk File

DISCONTINUED File destroyed

- ~--

Four copl bullbullbull Includlrig original to be submitted to Ihe National Archives

eeMF amplIIMl

0

PAGE OF 1616

9 10 SAMPLE OR

JOB NO ACTION TAKEN

NCI-263 77-9 Item 81 (No change)

NCl-263 77-9 Item 27 (CANCEL)

NC1-263 77-9 Item 39 (CANCBL)

NCl-263 77-9 Item 41 (CANCEL)

NCl-263 77-9 Item 51 (CANCEL)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMA (41 CFRlOI-14

Joe NUMBER ~PPRAISAL REPORT ON RECORDS DISPOSITION REQUEST NCl-263-84-4

SECTION I - ACTION TAKEN

1 APPROVED FOR DISPOSAL The records described under II items of the schedule except those that may be listed in blocks 2 3 and 4 of this secmiddot tion are diSPOsable because they do not have sufficient value for purposes of historical or other research functional documentation or the protection of Individual rights to warrant permanent retention by the Federal Government

IX 2 APPROVED FOR PERMANENT RETENTION The records described under the following item or items have been appraised by the National Archives LJ and Records service (NARSI and are designated for permanent retention by the Federal Gowrnment The agency will offer these records to NAAS as

specified In the schedule

ITEMS 14 23a 27 29 31 bull

D 3 DISPOSITION NOT APPROVED The records described under the following item or items are not approved for diSPOSition See Section ill of this form for explanation

D 4 WITHDRAWN The records described under the follOWing item or items have beltiln withdrawn at the request of the agencY

lltIJf1r APPRAISAL

CONmiddot CURRENCES

TITLE

APPRAISER

DIAECTOR RECORD DIVISION

irector Mi itary Archives Division

DATE

SECTION III - APPRAISERS COMMENTS

The attached SFl15Request for Records Disposition Authority updates previously approved records disposition schedule NCI-Z63-79-1 for the Office of Security(OS) Central Intelligence Agency In doing so OS proposes minor increases or reductions in the retention of temporary recordsand deviations from General Records Schedule requirements all of which are based on the use of the records for current business Several new items have been added which consist of routine administrative support type records all lack sufficient historical or other value to warrant continued preservation

Data such as arrangement volume dates of coverage and estiznated annual accushymulation has been added to items of records of enduring value listed in Section I Block Z above These records will be offered to the National Archives as specified in this job

In accordance with 36CFR 122870 items in this SFl15 not changed from previous authorizations have been marked out

Recommend approval

GENERAL SERVICES ADMINISTRATION GSA FORM 7238 (REV 8middot83)

7 Ti bull I e lJCO~N FfHl1 BE~NTI1fttIAl-~ 1 vatzona middot

~ ~ frchtves CONFIDENTIAL

f ~ - --- -~~ ~ ~

Washington DC 20408

Date June 101985

The Information 1n this Document is Classified Confidential in the Aggregate--Individual Portions are UnclassifiedFor Offioial Use Only

Reply to Annof NIR

Subject Appraisal of records covered by Job No NCl-263-84-4 (34 items)

To Director Military Archives Division- NNM

Enclosed for informal review is subject records disposition request submitted

by the Central Intelligence Agency(CIA)which covers records of its Office of

Security(OS)

This SF1l5 and certain attachments are security classified CONFIDENTIAL and

should be handled and safeguarded accordingly Reproduction in any form without

CIA approval is prohibited(see related enclosures)

The Office of Security develops maintains and operates security programs to

protect personnel facilities information and activities OS employees carry

out assignments in such areas as employe clearances contractor liaison

personnel protection and physical security activities bull

This schedule updates the disposition of OS records approved by NARS in prior

jobs cited in column 9 SF115 Revisions include listing several new items and

based on current need proposed changes (deviationsin the retention periods of

agency records from those authorized in the General Records Schedules(GRS)

In accordance with 36CFR 122870 items in this SF1l5 not changed from previous

authorizations have been marked out Note however that dates of coverage volume

and annual accumulation data is added to Permanent items --------- WARNING NOTICE

INTELLIGENCE SOURCES AND METHODS INVOLVED I Reproduotion Dissemination and

Extraotion of Information Controlled by Originator

Classi~ied by R C Tagge (NmM)

DECLOADR Derived from Job No NCl-263-84-4

-----------------National Archives and Records Administration

This job requires appraisal of only new items andor consideration of agency

requests for deviations from retention periods of records authorized for

disposal under the GRS Enclosed are adequate and reasonable explanations

respecting retention period changes which deviate--either up or down--from

tho~ authorized in the GRS Such changes based upon the agencys requireshy

ments in carrying out current business t should be granted

Concerning NEW items

Item Ib(1)amp(2) Reference to stafflike employees and others pertainsmiddot to

consultants and independent contractor personnel who are treated in security

matters such as clearances like regular agency employees especially where

special access security requirements are involved

Items If(l)ampt Ii These files are new hut their disposition is authorized by

the GRS cited

Item 13 These are log books containing support activities such as involvement

in routine investigations of personnel security clearances Substantive security

activities warranting continued preservation are among the files in item 14

Item 23b Examples of information in this item include general instructions to

employees on how to use the agencys Badge machine in order to enter agency

facilities Also general correspondence pertaining to the usual technical problems

associated with operating any new access system

Item 49 These are rosters of personnel having access to agency facilities on a

non-permanent basis Since these kinds of rosters freqently change as people

are added or dropped the agency usually updates them on a monthly basis

- 2 -

Item 50 This file pertains to security matters associated with contracts and

contractors e g security inspections to insure the contractor meets security

requirements

Item 51 This is general correspondence reflecting the various kinds of support

requested by contractors regarding physical personnel or information security

matters For example clarification of ~ecurity rules or surveys of contractor

facilities

Item 54b This file contains duplicate copies of threats received the original

of which is forwarded to the Secret Service FBI State or other appropriate

agency for investigative action

Items 55 -58 These files have been discontinued and cancelled They were

disposed of in accordance with authority in prior approved jobs cited in column 9

The agency does not anticipate creating these kinds of files in the future

All of the NEW items listed in this schedule are routine administrative support

type records clearly lacking sufficient historical or other value to warrant

continued preservation A such they should be disposed of as requested s

This schedule was reviewed and discussed with Dr Krauskopf(NNM) during

our meeting on June 6 1985

riom royal of this 115 as

t1--~ bull I

RAYMOND C TAGGE

submitted

NIRMStaff

Ends

fOR OFFICIAl USE ONLY

REASONS FOR CHANGES FROM OLD SCHEDULE AND DEVIATIONS FROM GRS

Item la

Item lb

Item lc

Item ld(l)

Item Ie

Item If

Item 19

Item 19(2)

Item lh

Item li

Item lj

Schedule 31-83

Changed from 20 to 30 years after date of last action in file Needed longer for current business Deviates from GRS for same reason

GRS says destroy upon notification of death or not later than 5 years after separation or transfer of employee or no later than 5 years after contract relationship expires whichever is applicable Agency says destroy nonderogatory files 20 years and derogatory files 30 years after date of last action in file Needed longer for current business

Changed from destroy 15 years (nonderogatory) and 20 years (derogatory) following date of ~ast action to destroy 10 years (nonderogatory) and 15 years (derogatory) after date of last action Not needed longer for current bUSiness Needed longer for current business than GRS specifies

Changed from destroy 5 years following date of last action to destroy 15 years after date of last significant action in the file to be consistent with similar items in current approved schedUles

Changed from destroy 5 (nonderogatory) and 20 years (derogatory) following date of last action to destroy 10 (nonderogatory) and 15 years (derogatory) after date of last action in the file Needed longer for nonderogatory and not as long for nonderogatory files Needed longer for current business than specified in GRS

Deviates from GRS because files are needed longer for current business

Deviates from GRS for reasons given on above item

Changed from destroy 20 years after date of last action in file to destroy 15 years after date of last action Not needed longer for current business

Changed from destroy 20 years (derogatory) after date of last action in file to destroy 10 years after date of last action in file Not needed longer for current business DeViates from GRS because needed longer for current business

DeViates from GRS because needed longer for current business

Changed from destroy 5 years after date of last action in file to destroy 3 years after date of last action in file Not needed longer for current business

f(Ji OffICIAL USE ONL l

fOR~ OFFICIAL U~ ONLY

Item lk

Item 11

Item 1m

Item In

Item lp(2)

Item 12b

Item 15

Item 16

Item 17

Item 19

Item 40

Item 45

Item 47

Changed from destroy 5 years following date of last action to destroy 3 years after date of last action in file Not needed longer for current business

Changed from destroy 5 15 or 20 years after date of last action in file to destroy 1 5 or 10 years after date of last action in file Not needed longer for current business

Changed from destroy when obsolete superseded or no longer needed for reference purposes to destroy 5 years after date of last reference in file to be more specific

Changed from destroy when obsolete superseded or no longer needed for reference to destroy 10 years following termination of site to be more specific

Changed from destroy 20 years after date Of last action to destroy 10 years after date of last action in file Not needed longer for current business

Changed from destroy 1 year after cutoff (cut off when letter drop cancelled) to destroy when superseded obsolete or no longer needed to provide more flexibility in disposing of those needed for either a shorter or longer retention period

GRS says destroy when 3 years old or upon discontinuance of facility whichever is sooner Agency says destroy 7 years after cutoff (cut off when facility is deactivated) Needed longer for current business

GRS says destroy when superseded or obsolete Agency says delete from system when 75 years old Time period is more specific

Changed from destroy at end of calendar year if person is separated from Agency to destroy 2 years after cutoff (cut off at end of each calendar year) to provide for earlier destruction Not needed longer for current business

Changed from destroy cards on completed cases at end of each calendar year and destroy when no longer needed to destroy 4 months after cutoff (cut off when case is closed) to be consistent with similar item in currently approved schedule

Changed from destroy 10 years after cutoff (cut off at end of each calendar year) to destroy 5 years after cutoff (cut off at end of each calendar year) Not needed longer for current business

GRS says destroy when 4 years old or when security cognizance is terminated whichever is sooner Agency says destroy 10 years after cutoff cut off when facility is terminated or material is no longer needed on a current basis Needed longer for current business

Deviates from GRS for reason stated in Item iF above

fOR OfFICIAL ~ OHLY

GENERAL SERVleES ADMINISTRATION NATIONAL ARCHlVIS AND ItfCoIDS SERVICES

PAGr

INTRASERVICE MpoundMORA)tOUM AND ENDORSEMENT z

011 TRANSACTION

TO DATE AND MESSAGE

middotWK GDR Jw 18 1985 Like t~uf tllree lIIrereltlbw =pbS from taie a ellCr tat we

r~esseg ree~tly this 8= bullbull ~ule is a ensliiati~~ er

~~

allid i ame cases Rave beell lllellifiea t be Illore s efilifie as well Ill

several ave beell reduQad eubwca11lti

0 1 ailll iteJlls (lb 1t 1i 13 23b 9-51 llCl 54b) are

entire flew ud al]1Iave bee ilieRtifiei b

as dis osab1e From $~ readilv 0f te deseri tiefl5 ltreviaed

ulfletel wi tk tis

~r t or It alilgtul~ be stressed tltattnf tern QMrati0Ila1 J ~~~~~~~~~~~~~~~~~~~~~~==~~

~ ~ 8 used in tile iesGlri tion ef i telil 1 t OS IS illteraal olllera-middot

-~ tmiddot 8 b t t f t b ~ ~ ~K-~~v~u~~n~0~u~~O~ ~s~u~s~a~~~~v~e~middot~o~~~e~r~a~~~~~s~e~~L~~~~~a~~~~~~n~~~e~~~~~a~~e~r_~e~R~s~e~~

is liMited te five series 29 all ef whiz~ were

~ ~ DiS~G5iti1l iftstructiens fer t~ ma~ent items i l~----------~~~~~~~~~~~~~==~~~~~~~

~ ~ in t~is middotlJil seaeles

~~ f

ME S SAG~

THEft ION - Jf bull eui bullbull of 0IIII joel rou _ til ODe ampoat uel blICk coatlDu ltiYel JUlllibered AIr -O UGh _t P oa OD top lIIIIelRaple the to6dleJgt Bela e DW oterie for

type of 1100 __ i 04lecl to the dower

eetlPlBBMiIAiu

Request for Records Disposition Authority-Continuation JOB NO PAGE OF

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

Polygraph Interview Log

year after cutoff cut off at end of each calendar year

1116

9 10 SAMPLE OR ACTION TAKEN

JOe NO

NCI-263 77-9 Item 11 (No Change)

27 NCI-263 77-9

28

29

30

31

32

115-203

PERMANE T 1952 to present 25 cubic feet Annual growth Ie s than 1 cubic foot

Information S s Files

DESTROY 5 years r cutoff cut off when information or word processing s stem discontinued

Com uter Security Research

PERMANENT 1976 to present cubic feet Annual growth rate less than 1 cubic f ot

Technical projects Files

DESTROY 10 years after cutoff Cut off terminates

Technical Finds Files

en project

PERMANENT 1960 to present 6 cubic feet Annual growth rate less than 1 cubic foot

Receiver Program Files

DESTROY 10 years after cutoff Cut off when no longer needed on a current basis

Four cople bullbull Includlrig original to be submitted to 11141 Nalional Archives

CONPIDllltAit

Item 40 (NO Change)

NCl-263 77-middot9 Item 37 (No Change)

9 NCI-263 77-fr1(

Item S4 (No Change)

NCl-263 77-9 Item 4 No Change)

NCl-263 77-9 Item 72 (No Change)

G1-263 77-9 It~m 73 (No Change)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 eFR) 101-14

eeup BU I lib

Request for Records Disposition Authority-Continuation JOB NO

34

35

115-203

8 DESCRIPTION OF ITEM (With Inclusive Oates or Reteotion Periods)

Building Admittance Passes Files

b

Admission Form

DESTROY 5 years and 3 months after cutoff at end of each quarter

meetings correspondence

5 years after cutoff Cut of~ at end of ndar year

Buildin

DESTROY 5 years calendar year

Visitor-No-Escort Record File

Cut off at end of each

a Record copy of machine record other reports on each Visitor-N bolder

DESTROY 5 years after cutoff Cut of at end of each calendar year

b Record copy of application forms for Visitor-No-Escort badge

DESTROY 5 years after cutoff each calendar year

c Visitor-No Escort Badge files

DESTROY when I year old

Four copies lncludlrig original to be submitted to the National Archives

eeMPIBIIUfUlb

9 SAMPLE OR

JOB NO

PAGE OF

1216

10 ACTION TAKEN

NCl-263 77-9 Item 44 (No Change) GRS 18- 8

NCl-263 77-9 Item 45 (No Change)

NCl-263 77-9 Item 43 (No Change) GRS 18- 8

STANDARD FORM 115-A Revised JUly 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-11 4

Request for RecOrds Disposition Authority-Continuation

7 8 DESCRIPTION OF ITEM ITEM NO (With Inclusive Dates or Retention Periods)

Foreign Visitor Log

JOB NO PAGE OF 1316

NCl-263- 7-9 Item 46 (NO Change)

37 NCI-263-77-9

38

39

40

after cutoff Cut off when employee

Weapons Log

DESTROY 2 years calendar year

Safe Combination Files

DESTROY when combination is safe whichever is sooner

Domestic Investigation Files

Cut off at end of each

DESTROY 5 years after cutoff Cut off at end of each calendar year

Item 47 (NO Change)

NCl-263 77-9 Item 33 (No-Change)

NCl-263 77-9 Item 50 (No Change) GRS 18-

NCl-263 77-9 Item 70 (CHANGE)

41 NCl-263 77-9

42

115-203

DESTROY 2 year calendar year

Domestic Installation

DESTROY 3 years after closes or material is basis

Cut off at end of each

Cut off when facility on a current

Four copies Includlrig original to be submitted to the National Archlv bullbull

CQNIBiliTIflIJ

Item 65 (No Change)

NCI-263 77-9 Item 66 (No Change) GRS 18- 0

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

toNEIDElHUtlt

Request for Records Disposition Authority-Continuation

7 8 DESCRIPTION OF ITEM ITEM NO (With Inclusive Dales or Retention Periods)

43

cutoff cut off when case is

JOB NO PAGE OF 1416

NCl-263- 7-9 Item 67 No Change)

44 NCl-263- 7-9

45

46

47

48

49

115-203

DESTROY 10 years and at end of each fiscal

after cutoff Cut off

Safesite Inspection Report Files (C)

DESTROY 10 years after cutoff Cut off when facility is terminated or material is no longer needed on a current basis

DESTROY 2 years calendar year

r cutoff Cut off at end of each

Foreign Installation Files

DESTROY 10 years after cutoff Cut off when facility closes or material is no longer needed on a current basis

Cr True Name Index

DESTROY when employee resgns or terminates

Facility Access Roster Files

DESTROY upon receipt of periodic update listing

Four copies Including original to be submitted to the National Archives

Item 68 No Change)

NCl-263- 7-9 Item 64 No Change) Deviates ftom GRS 18-1

NCI-263- 7-9 Item 62 No Change)

NCl-263- 7-9 Item 63 No Change) Deviates from GRS 18-1

NCl-263- 7-9 Item 22 No Change)

NEW

STANDARD FORM 115-4 Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

COin IblUTIAamp

Request for RecOrds Disposition Authority - Continuation JOB NO

1 ITEM NO

50

51

52

53

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

Contractor Installation Files

DESTROY 10 years after cutoff Cut off when contract terminates or material is no longer needed on current basis

Contractor support Files

DESTROY 2 years after cutoff Cut off when no longer needed

Records Files

old

Order corres ondence Files

of the law or implementation or when no longer needed

54 Crank MailThreats Files

115-203

a unsolicited packages

or respondence and

DESTROY when 1 year old or when needed whichever is sooner

b Threats orally or in writing against official personnel or installations

DESTROY when 15 years old

Four copies Includlrig original to be submitted to the Nallonal Archives

CON IDElHIItI5 (10 19) 0 - 570-387

PAGE OF 1516

II SAMPLE OR 10

JOB NO ACTION TAKEN

NEW

NEW

NCl-263- 7-9 Item 18e (No Change)

NCl-263- 7-9 Item 56 No Change)

NCl-263- 9-1 Item 30 (No Change)

NEW

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

COME DEtU Htr

Request for Records Disposition Authority-Continuation I JOB NO

7 ITEM NO

55~

56

57

58

59

115-203

8 DESCRIPTION OF ITEM (With Inclusive Oates or Retention Periods)

OPERATION MHBOUND

Permanent 1 January 1961 to 30 June 1976 4 Cu Ft

Liaison Index

DISCONTINUED File destroyed

Retired Case File Controls

DISCONTINUED File destroyed

Release of Information File

DISCONTINUED File destroyed

Collateral Clerk File

DISCONTINUED File destroyed

- ~--

Four copl bullbullbull Includlrig original to be submitted to Ihe National Archives

eeMF amplIIMl

0

PAGE OF 1616

9 10 SAMPLE OR

JOB NO ACTION TAKEN

NCI-263 77-9 Item 81 (No change)

NCl-263 77-9 Item 27 (CANCEL)

NC1-263 77-9 Item 39 (CANCBL)

NCl-263 77-9 Item 41 (CANCEL)

NCl-263 77-9 Item 51 (CANCEL)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMA (41 CFRlOI-14

Joe NUMBER ~PPRAISAL REPORT ON RECORDS DISPOSITION REQUEST NCl-263-84-4

SECTION I - ACTION TAKEN

1 APPROVED FOR DISPOSAL The records described under II items of the schedule except those that may be listed in blocks 2 3 and 4 of this secmiddot tion are diSPOsable because they do not have sufficient value for purposes of historical or other research functional documentation or the protection of Individual rights to warrant permanent retention by the Federal Government

IX 2 APPROVED FOR PERMANENT RETENTION The records described under the following item or items have been appraised by the National Archives LJ and Records service (NARSI and are designated for permanent retention by the Federal Gowrnment The agency will offer these records to NAAS as

specified In the schedule

ITEMS 14 23a 27 29 31 bull

D 3 DISPOSITION NOT APPROVED The records described under the following item or items are not approved for diSPOSition See Section ill of this form for explanation

D 4 WITHDRAWN The records described under the follOWing item or items have beltiln withdrawn at the request of the agencY

lltIJf1r APPRAISAL

CONmiddot CURRENCES

TITLE

APPRAISER

DIAECTOR RECORD DIVISION

irector Mi itary Archives Division

DATE

SECTION III - APPRAISERS COMMENTS

The attached SFl15Request for Records Disposition Authority updates previously approved records disposition schedule NCI-Z63-79-1 for the Office of Security(OS) Central Intelligence Agency In doing so OS proposes minor increases or reductions in the retention of temporary recordsand deviations from General Records Schedule requirements all of which are based on the use of the records for current business Several new items have been added which consist of routine administrative support type records all lack sufficient historical or other value to warrant continued preservation

Data such as arrangement volume dates of coverage and estiznated annual accushymulation has been added to items of records of enduring value listed in Section I Block Z above These records will be offered to the National Archives as specified in this job

In accordance with 36CFR 122870 items in this SFl15 not changed from previous authorizations have been marked out

Recommend approval

GENERAL SERVICES ADMINISTRATION GSA FORM 7238 (REV 8middot83)

7 Ti bull I e lJCO~N FfHl1 BE~NTI1fttIAl-~ 1 vatzona middot

~ ~ frchtves CONFIDENTIAL

f ~ - --- -~~ ~ ~

Washington DC 20408

Date June 101985

The Information 1n this Document is Classified Confidential in the Aggregate--Individual Portions are UnclassifiedFor Offioial Use Only

Reply to Annof NIR

Subject Appraisal of records covered by Job No NCl-263-84-4 (34 items)

To Director Military Archives Division- NNM

Enclosed for informal review is subject records disposition request submitted

by the Central Intelligence Agency(CIA)which covers records of its Office of

Security(OS)

This SF1l5 and certain attachments are security classified CONFIDENTIAL and

should be handled and safeguarded accordingly Reproduction in any form without

CIA approval is prohibited(see related enclosures)

The Office of Security develops maintains and operates security programs to

protect personnel facilities information and activities OS employees carry

out assignments in such areas as employe clearances contractor liaison

personnel protection and physical security activities bull

This schedule updates the disposition of OS records approved by NARS in prior

jobs cited in column 9 SF115 Revisions include listing several new items and

based on current need proposed changes (deviationsin the retention periods of

agency records from those authorized in the General Records Schedules(GRS)

In accordance with 36CFR 122870 items in this SF1l5 not changed from previous

authorizations have been marked out Note however that dates of coverage volume

and annual accumulation data is added to Permanent items --------- WARNING NOTICE

INTELLIGENCE SOURCES AND METHODS INVOLVED I Reproduotion Dissemination and

Extraotion of Information Controlled by Originator

Classi~ied by R C Tagge (NmM)

DECLOADR Derived from Job No NCl-263-84-4

-----------------National Archives and Records Administration

This job requires appraisal of only new items andor consideration of agency

requests for deviations from retention periods of records authorized for

disposal under the GRS Enclosed are adequate and reasonable explanations

respecting retention period changes which deviate--either up or down--from

tho~ authorized in the GRS Such changes based upon the agencys requireshy

ments in carrying out current business t should be granted

Concerning NEW items

Item Ib(1)amp(2) Reference to stafflike employees and others pertainsmiddot to

consultants and independent contractor personnel who are treated in security

matters such as clearances like regular agency employees especially where

special access security requirements are involved

Items If(l)ampt Ii These files are new hut their disposition is authorized by

the GRS cited

Item 13 These are log books containing support activities such as involvement

in routine investigations of personnel security clearances Substantive security

activities warranting continued preservation are among the files in item 14

Item 23b Examples of information in this item include general instructions to

employees on how to use the agencys Badge machine in order to enter agency

facilities Also general correspondence pertaining to the usual technical problems

associated with operating any new access system

Item 49 These are rosters of personnel having access to agency facilities on a

non-permanent basis Since these kinds of rosters freqently change as people

are added or dropped the agency usually updates them on a monthly basis

- 2 -

Item 50 This file pertains to security matters associated with contracts and

contractors e g security inspections to insure the contractor meets security

requirements

Item 51 This is general correspondence reflecting the various kinds of support

requested by contractors regarding physical personnel or information security

matters For example clarification of ~ecurity rules or surveys of contractor

facilities

Item 54b This file contains duplicate copies of threats received the original

of which is forwarded to the Secret Service FBI State or other appropriate

agency for investigative action

Items 55 -58 These files have been discontinued and cancelled They were

disposed of in accordance with authority in prior approved jobs cited in column 9

The agency does not anticipate creating these kinds of files in the future

All of the NEW items listed in this schedule are routine administrative support

type records clearly lacking sufficient historical or other value to warrant

continued preservation A such they should be disposed of as requested s

This schedule was reviewed and discussed with Dr Krauskopf(NNM) during

our meeting on June 6 1985

riom royal of this 115 as

t1--~ bull I

RAYMOND C TAGGE

submitted

NIRMStaff

Ends

fOR OFFICIAl USE ONLY

REASONS FOR CHANGES FROM OLD SCHEDULE AND DEVIATIONS FROM GRS

Item la

Item lb

Item lc

Item ld(l)

Item Ie

Item If

Item 19

Item 19(2)

Item lh

Item li

Item lj

Schedule 31-83

Changed from 20 to 30 years after date of last action in file Needed longer for current business Deviates from GRS for same reason

GRS says destroy upon notification of death or not later than 5 years after separation or transfer of employee or no later than 5 years after contract relationship expires whichever is applicable Agency says destroy nonderogatory files 20 years and derogatory files 30 years after date of last action in file Needed longer for current business

Changed from destroy 15 years (nonderogatory) and 20 years (derogatory) following date of ~ast action to destroy 10 years (nonderogatory) and 15 years (derogatory) after date of last action Not needed longer for current bUSiness Needed longer for current business than GRS specifies

Changed from destroy 5 years following date of last action to destroy 15 years after date of last significant action in the file to be consistent with similar items in current approved schedUles

Changed from destroy 5 (nonderogatory) and 20 years (derogatory) following date of last action to destroy 10 (nonderogatory) and 15 years (derogatory) after date of last action in the file Needed longer for nonderogatory and not as long for nonderogatory files Needed longer for current business than specified in GRS

Deviates from GRS because files are needed longer for current business

Deviates from GRS for reasons given on above item

Changed from destroy 20 years after date of last action in file to destroy 15 years after date of last action Not needed longer for current business

Changed from destroy 20 years (derogatory) after date of last action in file to destroy 10 years after date of last action in file Not needed longer for current business DeViates from GRS because needed longer for current business

DeViates from GRS because needed longer for current business

Changed from destroy 5 years after date of last action in file to destroy 3 years after date of last action in file Not needed longer for current business

f(Ji OffICIAL USE ONL l

fOR~ OFFICIAL U~ ONLY

Item lk

Item 11

Item 1m

Item In

Item lp(2)

Item 12b

Item 15

Item 16

Item 17

Item 19

Item 40

Item 45

Item 47

Changed from destroy 5 years following date of last action to destroy 3 years after date of last action in file Not needed longer for current business

Changed from destroy 5 15 or 20 years after date of last action in file to destroy 1 5 or 10 years after date of last action in file Not needed longer for current business

Changed from destroy when obsolete superseded or no longer needed for reference purposes to destroy 5 years after date of last reference in file to be more specific

Changed from destroy when obsolete superseded or no longer needed for reference to destroy 10 years following termination of site to be more specific

Changed from destroy 20 years after date Of last action to destroy 10 years after date of last action in file Not needed longer for current business

Changed from destroy 1 year after cutoff (cut off when letter drop cancelled) to destroy when superseded obsolete or no longer needed to provide more flexibility in disposing of those needed for either a shorter or longer retention period

GRS says destroy when 3 years old or upon discontinuance of facility whichever is sooner Agency says destroy 7 years after cutoff (cut off when facility is deactivated) Needed longer for current business

GRS says destroy when superseded or obsolete Agency says delete from system when 75 years old Time period is more specific

Changed from destroy at end of calendar year if person is separated from Agency to destroy 2 years after cutoff (cut off at end of each calendar year) to provide for earlier destruction Not needed longer for current business

Changed from destroy cards on completed cases at end of each calendar year and destroy when no longer needed to destroy 4 months after cutoff (cut off when case is closed) to be consistent with similar item in currently approved schedule

Changed from destroy 10 years after cutoff (cut off at end of each calendar year) to destroy 5 years after cutoff (cut off at end of each calendar year) Not needed longer for current business

GRS says destroy when 4 years old or when security cognizance is terminated whichever is sooner Agency says destroy 10 years after cutoff cut off when facility is terminated or material is no longer needed on a current basis Needed longer for current business

Deviates from GRS for reason stated in Item iF above

fOR OfFICIAL ~ OHLY

GENERAL SERVleES ADMINISTRATION NATIONAL ARCHlVIS AND ItfCoIDS SERVICES

PAGr

INTRASERVICE MpoundMORA)tOUM AND ENDORSEMENT z

011 TRANSACTION

TO DATE AND MESSAGE

middotWK GDR Jw 18 1985 Like t~uf tllree lIIrereltlbw =pbS from taie a ellCr tat we

r~esseg ree~tly this 8= bullbull ~ule is a ensliiati~~ er

~~

allid i ame cases Rave beell lllellifiea t be Illore s efilifie as well Ill

several ave beell reduQad eubwca11lti

0 1 ailll iteJlls (lb 1t 1i 13 23b 9-51 llCl 54b) are

entire flew ud al]1Iave bee ilieRtifiei b

as dis osab1e From $~ readilv 0f te deseri tiefl5 ltreviaed

ulfletel wi tk tis

~r t or It alilgtul~ be stressed tltattnf tern QMrati0Ila1 J ~~~~~~~~~~~~~~~~~~~~~~==~~

~ ~ 8 used in tile iesGlri tion ef i telil 1 t OS IS illteraal olllera-middot

-~ tmiddot 8 b t t f t b ~ ~ ~K-~~v~u~~n~0~u~~O~ ~s~u~s~a~~~~v~e~middot~o~~~e~r~a~~~~~s~e~~L~~~~~a~~~~~~n~~~e~~~~~a~~e~r_~e~R~s~e~~

is liMited te five series 29 all ef whiz~ were

~ ~ DiS~G5iti1l iftstructiens fer t~ ma~ent items i l~----------~~~~~~~~~~~~~==~~~~~~~

~ ~ in t~is middotlJil seaeles

~~ f

ME S SAG~

THEft ION - Jf bull eui bullbull of 0IIII joel rou _ til ODe ampoat uel blICk coatlDu ltiYel JUlllibered AIr -O UGh _t P oa OD top lIIIIelRaple the to6dleJgt Bela e DW oterie for

type of 1100 __ i 04lecl to the dower

eeup BU I lib

Request for Records Disposition Authority-Continuation JOB NO

34

35

115-203

8 DESCRIPTION OF ITEM (With Inclusive Oates or Reteotion Periods)

Building Admittance Passes Files

b

Admission Form

DESTROY 5 years and 3 months after cutoff at end of each quarter

meetings correspondence

5 years after cutoff Cut of~ at end of ndar year

Buildin

DESTROY 5 years calendar year

Visitor-No-Escort Record File

Cut off at end of each

a Record copy of machine record other reports on each Visitor-N bolder

DESTROY 5 years after cutoff Cut of at end of each calendar year

b Record copy of application forms for Visitor-No-Escort badge

DESTROY 5 years after cutoff each calendar year

c Visitor-No Escort Badge files

DESTROY when I year old

Four copies lncludlrig original to be submitted to the National Archives

eeMPIBIIUfUlb

9 SAMPLE OR

JOB NO

PAGE OF

1216

10 ACTION TAKEN

NCl-263 77-9 Item 44 (No Change) GRS 18- 8

NCl-263 77-9 Item 45 (No Change)

NCl-263 77-9 Item 43 (No Change) GRS 18- 8

STANDARD FORM 115-A Revised JUly 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-11 4

Request for RecOrds Disposition Authority-Continuation

7 8 DESCRIPTION OF ITEM ITEM NO (With Inclusive Dates or Retention Periods)

Foreign Visitor Log

JOB NO PAGE OF 1316

NCl-263- 7-9 Item 46 (NO Change)

37 NCI-263-77-9

38

39

40

after cutoff Cut off when employee

Weapons Log

DESTROY 2 years calendar year

Safe Combination Files

DESTROY when combination is safe whichever is sooner

Domestic Investigation Files

Cut off at end of each

DESTROY 5 years after cutoff Cut off at end of each calendar year

Item 47 (NO Change)

NCl-263 77-9 Item 33 (No-Change)

NCl-263 77-9 Item 50 (No Change) GRS 18-

NCl-263 77-9 Item 70 (CHANGE)

41 NCl-263 77-9

42

115-203

DESTROY 2 year calendar year

Domestic Installation

DESTROY 3 years after closes or material is basis

Cut off at end of each

Cut off when facility on a current

Four copies Includlrig original to be submitted to the National Archlv bullbull

CQNIBiliTIflIJ

Item 65 (No Change)

NCI-263 77-9 Item 66 (No Change) GRS 18- 0

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

toNEIDElHUtlt

Request for Records Disposition Authority-Continuation

7 8 DESCRIPTION OF ITEM ITEM NO (With Inclusive Dales or Retention Periods)

43

cutoff cut off when case is

JOB NO PAGE OF 1416

NCl-263- 7-9 Item 67 No Change)

44 NCl-263- 7-9

45

46

47

48

49

115-203

DESTROY 10 years and at end of each fiscal

after cutoff Cut off

Safesite Inspection Report Files (C)

DESTROY 10 years after cutoff Cut off when facility is terminated or material is no longer needed on a current basis

DESTROY 2 years calendar year

r cutoff Cut off at end of each

Foreign Installation Files

DESTROY 10 years after cutoff Cut off when facility closes or material is no longer needed on a current basis

Cr True Name Index

DESTROY when employee resgns or terminates

Facility Access Roster Files

DESTROY upon receipt of periodic update listing

Four copies Including original to be submitted to the National Archives

Item 68 No Change)

NCl-263- 7-9 Item 64 No Change) Deviates ftom GRS 18-1

NCI-263- 7-9 Item 62 No Change)

NCl-263- 7-9 Item 63 No Change) Deviates from GRS 18-1

NCl-263- 7-9 Item 22 No Change)

NEW

STANDARD FORM 115-4 Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

COin IblUTIAamp

Request for RecOrds Disposition Authority - Continuation JOB NO

1 ITEM NO

50

51

52

53

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

Contractor Installation Files

DESTROY 10 years after cutoff Cut off when contract terminates or material is no longer needed on current basis

Contractor support Files

DESTROY 2 years after cutoff Cut off when no longer needed

Records Files

old

Order corres ondence Files

of the law or implementation or when no longer needed

54 Crank MailThreats Files

115-203

a unsolicited packages

or respondence and

DESTROY when 1 year old or when needed whichever is sooner

b Threats orally or in writing against official personnel or installations

DESTROY when 15 years old

Four copies Includlrig original to be submitted to the Nallonal Archives

CON IDElHIItI5 (10 19) 0 - 570-387

PAGE OF 1516

II SAMPLE OR 10

JOB NO ACTION TAKEN

NEW

NEW

NCl-263- 7-9 Item 18e (No Change)

NCl-263- 7-9 Item 56 No Change)

NCl-263- 9-1 Item 30 (No Change)

NEW

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

COME DEtU Htr

Request for Records Disposition Authority-Continuation I JOB NO

7 ITEM NO

55~

56

57

58

59

115-203

8 DESCRIPTION OF ITEM (With Inclusive Oates or Retention Periods)

OPERATION MHBOUND

Permanent 1 January 1961 to 30 June 1976 4 Cu Ft

Liaison Index

DISCONTINUED File destroyed

Retired Case File Controls

DISCONTINUED File destroyed

Release of Information File

DISCONTINUED File destroyed

Collateral Clerk File

DISCONTINUED File destroyed

- ~--

Four copl bullbullbull Includlrig original to be submitted to Ihe National Archives

eeMF amplIIMl

0

PAGE OF 1616

9 10 SAMPLE OR

JOB NO ACTION TAKEN

NCI-263 77-9 Item 81 (No change)

NCl-263 77-9 Item 27 (CANCEL)

NC1-263 77-9 Item 39 (CANCBL)

NCl-263 77-9 Item 41 (CANCEL)

NCl-263 77-9 Item 51 (CANCEL)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMA (41 CFRlOI-14

Joe NUMBER ~PPRAISAL REPORT ON RECORDS DISPOSITION REQUEST NCl-263-84-4

SECTION I - ACTION TAKEN

1 APPROVED FOR DISPOSAL The records described under II items of the schedule except those that may be listed in blocks 2 3 and 4 of this secmiddot tion are diSPOsable because they do not have sufficient value for purposes of historical or other research functional documentation or the protection of Individual rights to warrant permanent retention by the Federal Government

IX 2 APPROVED FOR PERMANENT RETENTION The records described under the following item or items have been appraised by the National Archives LJ and Records service (NARSI and are designated for permanent retention by the Federal Gowrnment The agency will offer these records to NAAS as

specified In the schedule

ITEMS 14 23a 27 29 31 bull

D 3 DISPOSITION NOT APPROVED The records described under the following item or items are not approved for diSPOSition See Section ill of this form for explanation

D 4 WITHDRAWN The records described under the follOWing item or items have beltiln withdrawn at the request of the agencY

lltIJf1r APPRAISAL

CONmiddot CURRENCES

TITLE

APPRAISER

DIAECTOR RECORD DIVISION

irector Mi itary Archives Division

DATE

SECTION III - APPRAISERS COMMENTS

The attached SFl15Request for Records Disposition Authority updates previously approved records disposition schedule NCI-Z63-79-1 for the Office of Security(OS) Central Intelligence Agency In doing so OS proposes minor increases or reductions in the retention of temporary recordsand deviations from General Records Schedule requirements all of which are based on the use of the records for current business Several new items have been added which consist of routine administrative support type records all lack sufficient historical or other value to warrant continued preservation

Data such as arrangement volume dates of coverage and estiznated annual accushymulation has been added to items of records of enduring value listed in Section I Block Z above These records will be offered to the National Archives as specified in this job

In accordance with 36CFR 122870 items in this SFl15 not changed from previous authorizations have been marked out

Recommend approval

GENERAL SERVICES ADMINISTRATION GSA FORM 7238 (REV 8middot83)

7 Ti bull I e lJCO~N FfHl1 BE~NTI1fttIAl-~ 1 vatzona middot

~ ~ frchtves CONFIDENTIAL

f ~ - --- -~~ ~ ~

Washington DC 20408

Date June 101985

The Information 1n this Document is Classified Confidential in the Aggregate--Individual Portions are UnclassifiedFor Offioial Use Only

Reply to Annof NIR

Subject Appraisal of records covered by Job No NCl-263-84-4 (34 items)

To Director Military Archives Division- NNM

Enclosed for informal review is subject records disposition request submitted

by the Central Intelligence Agency(CIA)which covers records of its Office of

Security(OS)

This SF1l5 and certain attachments are security classified CONFIDENTIAL and

should be handled and safeguarded accordingly Reproduction in any form without

CIA approval is prohibited(see related enclosures)

The Office of Security develops maintains and operates security programs to

protect personnel facilities information and activities OS employees carry

out assignments in such areas as employe clearances contractor liaison

personnel protection and physical security activities bull

This schedule updates the disposition of OS records approved by NARS in prior

jobs cited in column 9 SF115 Revisions include listing several new items and

based on current need proposed changes (deviationsin the retention periods of

agency records from those authorized in the General Records Schedules(GRS)

In accordance with 36CFR 122870 items in this SF1l5 not changed from previous

authorizations have been marked out Note however that dates of coverage volume

and annual accumulation data is added to Permanent items --------- WARNING NOTICE

INTELLIGENCE SOURCES AND METHODS INVOLVED I Reproduotion Dissemination and

Extraotion of Information Controlled by Originator

Classi~ied by R C Tagge (NmM)

DECLOADR Derived from Job No NCl-263-84-4

-----------------National Archives and Records Administration

This job requires appraisal of only new items andor consideration of agency

requests for deviations from retention periods of records authorized for

disposal under the GRS Enclosed are adequate and reasonable explanations

respecting retention period changes which deviate--either up or down--from

tho~ authorized in the GRS Such changes based upon the agencys requireshy

ments in carrying out current business t should be granted

Concerning NEW items

Item Ib(1)amp(2) Reference to stafflike employees and others pertainsmiddot to

consultants and independent contractor personnel who are treated in security

matters such as clearances like regular agency employees especially where

special access security requirements are involved

Items If(l)ampt Ii These files are new hut their disposition is authorized by

the GRS cited

Item 13 These are log books containing support activities such as involvement

in routine investigations of personnel security clearances Substantive security

activities warranting continued preservation are among the files in item 14

Item 23b Examples of information in this item include general instructions to

employees on how to use the agencys Badge machine in order to enter agency

facilities Also general correspondence pertaining to the usual technical problems

associated with operating any new access system

Item 49 These are rosters of personnel having access to agency facilities on a

non-permanent basis Since these kinds of rosters freqently change as people

are added or dropped the agency usually updates them on a monthly basis

- 2 -

Item 50 This file pertains to security matters associated with contracts and

contractors e g security inspections to insure the contractor meets security

requirements

Item 51 This is general correspondence reflecting the various kinds of support

requested by contractors regarding physical personnel or information security

matters For example clarification of ~ecurity rules or surveys of contractor

facilities

Item 54b This file contains duplicate copies of threats received the original

of which is forwarded to the Secret Service FBI State or other appropriate

agency for investigative action

Items 55 -58 These files have been discontinued and cancelled They were

disposed of in accordance with authority in prior approved jobs cited in column 9

The agency does not anticipate creating these kinds of files in the future

All of the NEW items listed in this schedule are routine administrative support

type records clearly lacking sufficient historical or other value to warrant

continued preservation A such they should be disposed of as requested s

This schedule was reviewed and discussed with Dr Krauskopf(NNM) during

our meeting on June 6 1985

riom royal of this 115 as

t1--~ bull I

RAYMOND C TAGGE

submitted

NIRMStaff

Ends

fOR OFFICIAl USE ONLY

REASONS FOR CHANGES FROM OLD SCHEDULE AND DEVIATIONS FROM GRS

Item la

Item lb

Item lc

Item ld(l)

Item Ie

Item If

Item 19

Item 19(2)

Item lh

Item li

Item lj

Schedule 31-83

Changed from 20 to 30 years after date of last action in file Needed longer for current business Deviates from GRS for same reason

GRS says destroy upon notification of death or not later than 5 years after separation or transfer of employee or no later than 5 years after contract relationship expires whichever is applicable Agency says destroy nonderogatory files 20 years and derogatory files 30 years after date of last action in file Needed longer for current business

Changed from destroy 15 years (nonderogatory) and 20 years (derogatory) following date of ~ast action to destroy 10 years (nonderogatory) and 15 years (derogatory) after date of last action Not needed longer for current bUSiness Needed longer for current business than GRS specifies

Changed from destroy 5 years following date of last action to destroy 15 years after date of last significant action in the file to be consistent with similar items in current approved schedUles

Changed from destroy 5 (nonderogatory) and 20 years (derogatory) following date of last action to destroy 10 (nonderogatory) and 15 years (derogatory) after date of last action in the file Needed longer for nonderogatory and not as long for nonderogatory files Needed longer for current business than specified in GRS

Deviates from GRS because files are needed longer for current business

Deviates from GRS for reasons given on above item

Changed from destroy 20 years after date of last action in file to destroy 15 years after date of last action Not needed longer for current business

Changed from destroy 20 years (derogatory) after date of last action in file to destroy 10 years after date of last action in file Not needed longer for current business DeViates from GRS because needed longer for current business

DeViates from GRS because needed longer for current business

Changed from destroy 5 years after date of last action in file to destroy 3 years after date of last action in file Not needed longer for current business

f(Ji OffICIAL USE ONL l

fOR~ OFFICIAL U~ ONLY

Item lk

Item 11

Item 1m

Item In

Item lp(2)

Item 12b

Item 15

Item 16

Item 17

Item 19

Item 40

Item 45

Item 47

Changed from destroy 5 years following date of last action to destroy 3 years after date of last action in file Not needed longer for current business

Changed from destroy 5 15 or 20 years after date of last action in file to destroy 1 5 or 10 years after date of last action in file Not needed longer for current business

Changed from destroy when obsolete superseded or no longer needed for reference purposes to destroy 5 years after date of last reference in file to be more specific

Changed from destroy when obsolete superseded or no longer needed for reference to destroy 10 years following termination of site to be more specific

Changed from destroy 20 years after date Of last action to destroy 10 years after date of last action in file Not needed longer for current business

Changed from destroy 1 year after cutoff (cut off when letter drop cancelled) to destroy when superseded obsolete or no longer needed to provide more flexibility in disposing of those needed for either a shorter or longer retention period

GRS says destroy when 3 years old or upon discontinuance of facility whichever is sooner Agency says destroy 7 years after cutoff (cut off when facility is deactivated) Needed longer for current business

GRS says destroy when superseded or obsolete Agency says delete from system when 75 years old Time period is more specific

Changed from destroy at end of calendar year if person is separated from Agency to destroy 2 years after cutoff (cut off at end of each calendar year) to provide for earlier destruction Not needed longer for current business

Changed from destroy cards on completed cases at end of each calendar year and destroy when no longer needed to destroy 4 months after cutoff (cut off when case is closed) to be consistent with similar item in currently approved schedule

Changed from destroy 10 years after cutoff (cut off at end of each calendar year) to destroy 5 years after cutoff (cut off at end of each calendar year) Not needed longer for current business

GRS says destroy when 4 years old or when security cognizance is terminated whichever is sooner Agency says destroy 10 years after cutoff cut off when facility is terminated or material is no longer needed on a current basis Needed longer for current business

Deviates from GRS for reason stated in Item iF above

fOR OfFICIAL ~ OHLY

GENERAL SERVleES ADMINISTRATION NATIONAL ARCHlVIS AND ItfCoIDS SERVICES

PAGr

INTRASERVICE MpoundMORA)tOUM AND ENDORSEMENT z

011 TRANSACTION

TO DATE AND MESSAGE

middotWK GDR Jw 18 1985 Like t~uf tllree lIIrereltlbw =pbS from taie a ellCr tat we

r~esseg ree~tly this 8= bullbull ~ule is a ensliiati~~ er

~~

allid i ame cases Rave beell lllellifiea t be Illore s efilifie as well Ill

several ave beell reduQad eubwca11lti

0 1 ailll iteJlls (lb 1t 1i 13 23b 9-51 llCl 54b) are

entire flew ud al]1Iave bee ilieRtifiei b

as dis osab1e From $~ readilv 0f te deseri tiefl5 ltreviaed

ulfletel wi tk tis

~r t or It alilgtul~ be stressed tltattnf tern QMrati0Ila1 J ~~~~~~~~~~~~~~~~~~~~~~==~~

~ ~ 8 used in tile iesGlri tion ef i telil 1 t OS IS illteraal olllera-middot

-~ tmiddot 8 b t t f t b ~ ~ ~K-~~v~u~~n~0~u~~O~ ~s~u~s~a~~~~v~e~middot~o~~~e~r~a~~~~~s~e~~L~~~~~a~~~~~~n~~~e~~~~~a~~e~r_~e~R~s~e~~

is liMited te five series 29 all ef whiz~ were

~ ~ DiS~G5iti1l iftstructiens fer t~ ma~ent items i l~----------~~~~~~~~~~~~~==~~~~~~~

~ ~ in t~is middotlJil seaeles

~~ f

ME S SAG~

THEft ION - Jf bull eui bullbull of 0IIII joel rou _ til ODe ampoat uel blICk coatlDu ltiYel JUlllibered AIr -O UGh _t P oa OD top lIIIIelRaple the to6dleJgt Bela e DW oterie for

type of 1100 __ i 04lecl to the dower

Request for RecOrds Disposition Authority-Continuation

7 8 DESCRIPTION OF ITEM ITEM NO (With Inclusive Dates or Retention Periods)

Foreign Visitor Log

JOB NO PAGE OF 1316

NCl-263- 7-9 Item 46 (NO Change)

37 NCI-263-77-9

38

39

40

after cutoff Cut off when employee

Weapons Log

DESTROY 2 years calendar year

Safe Combination Files

DESTROY when combination is safe whichever is sooner

Domestic Investigation Files

Cut off at end of each

DESTROY 5 years after cutoff Cut off at end of each calendar year

Item 47 (NO Change)

NCl-263 77-9 Item 33 (No-Change)

NCl-263 77-9 Item 50 (No Change) GRS 18-

NCl-263 77-9 Item 70 (CHANGE)

41 NCl-263 77-9

42

115-203

DESTROY 2 year calendar year

Domestic Installation

DESTROY 3 years after closes or material is basis

Cut off at end of each

Cut off when facility on a current

Four copies Includlrig original to be submitted to the National Archlv bullbull

CQNIBiliTIflIJ

Item 65 (No Change)

NCI-263 77-9 Item 66 (No Change) GRS 18- 0

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

toNEIDElHUtlt

Request for Records Disposition Authority-Continuation

7 8 DESCRIPTION OF ITEM ITEM NO (With Inclusive Dales or Retention Periods)

43

cutoff cut off when case is

JOB NO PAGE OF 1416

NCl-263- 7-9 Item 67 No Change)

44 NCl-263- 7-9

45

46

47

48

49

115-203

DESTROY 10 years and at end of each fiscal

after cutoff Cut off

Safesite Inspection Report Files (C)

DESTROY 10 years after cutoff Cut off when facility is terminated or material is no longer needed on a current basis

DESTROY 2 years calendar year

r cutoff Cut off at end of each

Foreign Installation Files

DESTROY 10 years after cutoff Cut off when facility closes or material is no longer needed on a current basis

Cr True Name Index

DESTROY when employee resgns or terminates

Facility Access Roster Files

DESTROY upon receipt of periodic update listing

Four copies Including original to be submitted to the National Archives

Item 68 No Change)

NCl-263- 7-9 Item 64 No Change) Deviates ftom GRS 18-1

NCI-263- 7-9 Item 62 No Change)

NCl-263- 7-9 Item 63 No Change) Deviates from GRS 18-1

NCl-263- 7-9 Item 22 No Change)

NEW

STANDARD FORM 115-4 Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

COin IblUTIAamp

Request for RecOrds Disposition Authority - Continuation JOB NO

1 ITEM NO

50

51

52

53

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

Contractor Installation Files

DESTROY 10 years after cutoff Cut off when contract terminates or material is no longer needed on current basis

Contractor support Files

DESTROY 2 years after cutoff Cut off when no longer needed

Records Files

old

Order corres ondence Files

of the law or implementation or when no longer needed

54 Crank MailThreats Files

115-203

a unsolicited packages

or respondence and

DESTROY when 1 year old or when needed whichever is sooner

b Threats orally or in writing against official personnel or installations

DESTROY when 15 years old

Four copies Includlrig original to be submitted to the Nallonal Archives

CON IDElHIItI5 (10 19) 0 - 570-387

PAGE OF 1516

II SAMPLE OR 10

JOB NO ACTION TAKEN

NEW

NEW

NCl-263- 7-9 Item 18e (No Change)

NCl-263- 7-9 Item 56 No Change)

NCl-263- 9-1 Item 30 (No Change)

NEW

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

COME DEtU Htr

Request for Records Disposition Authority-Continuation I JOB NO

7 ITEM NO

55~

56

57

58

59

115-203

8 DESCRIPTION OF ITEM (With Inclusive Oates or Retention Periods)

OPERATION MHBOUND

Permanent 1 January 1961 to 30 June 1976 4 Cu Ft

Liaison Index

DISCONTINUED File destroyed

Retired Case File Controls

DISCONTINUED File destroyed

Release of Information File

DISCONTINUED File destroyed

Collateral Clerk File

DISCONTINUED File destroyed

- ~--

Four copl bullbullbull Includlrig original to be submitted to Ihe National Archives

eeMF amplIIMl

0

PAGE OF 1616

9 10 SAMPLE OR

JOB NO ACTION TAKEN

NCI-263 77-9 Item 81 (No change)

NCl-263 77-9 Item 27 (CANCEL)

NC1-263 77-9 Item 39 (CANCBL)

NCl-263 77-9 Item 41 (CANCEL)

NCl-263 77-9 Item 51 (CANCEL)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMA (41 CFRlOI-14

Joe NUMBER ~PPRAISAL REPORT ON RECORDS DISPOSITION REQUEST NCl-263-84-4

SECTION I - ACTION TAKEN

1 APPROVED FOR DISPOSAL The records described under II items of the schedule except those that may be listed in blocks 2 3 and 4 of this secmiddot tion are diSPOsable because they do not have sufficient value for purposes of historical or other research functional documentation or the protection of Individual rights to warrant permanent retention by the Federal Government

IX 2 APPROVED FOR PERMANENT RETENTION The records described under the following item or items have been appraised by the National Archives LJ and Records service (NARSI and are designated for permanent retention by the Federal Gowrnment The agency will offer these records to NAAS as

specified In the schedule

ITEMS 14 23a 27 29 31 bull

D 3 DISPOSITION NOT APPROVED The records described under the following item or items are not approved for diSPOSition See Section ill of this form for explanation

D 4 WITHDRAWN The records described under the follOWing item or items have beltiln withdrawn at the request of the agencY

lltIJf1r APPRAISAL

CONmiddot CURRENCES

TITLE

APPRAISER

DIAECTOR RECORD DIVISION

irector Mi itary Archives Division

DATE

SECTION III - APPRAISERS COMMENTS

The attached SFl15Request for Records Disposition Authority updates previously approved records disposition schedule NCI-Z63-79-1 for the Office of Security(OS) Central Intelligence Agency In doing so OS proposes minor increases or reductions in the retention of temporary recordsand deviations from General Records Schedule requirements all of which are based on the use of the records for current business Several new items have been added which consist of routine administrative support type records all lack sufficient historical or other value to warrant continued preservation

Data such as arrangement volume dates of coverage and estiznated annual accushymulation has been added to items of records of enduring value listed in Section I Block Z above These records will be offered to the National Archives as specified in this job

In accordance with 36CFR 122870 items in this SFl15 not changed from previous authorizations have been marked out

Recommend approval

GENERAL SERVICES ADMINISTRATION GSA FORM 7238 (REV 8middot83)

7 Ti bull I e lJCO~N FfHl1 BE~NTI1fttIAl-~ 1 vatzona middot

~ ~ frchtves CONFIDENTIAL

f ~ - --- -~~ ~ ~

Washington DC 20408

Date June 101985

The Information 1n this Document is Classified Confidential in the Aggregate--Individual Portions are UnclassifiedFor Offioial Use Only

Reply to Annof NIR

Subject Appraisal of records covered by Job No NCl-263-84-4 (34 items)

To Director Military Archives Division- NNM

Enclosed for informal review is subject records disposition request submitted

by the Central Intelligence Agency(CIA)which covers records of its Office of

Security(OS)

This SF1l5 and certain attachments are security classified CONFIDENTIAL and

should be handled and safeguarded accordingly Reproduction in any form without

CIA approval is prohibited(see related enclosures)

The Office of Security develops maintains and operates security programs to

protect personnel facilities information and activities OS employees carry

out assignments in such areas as employe clearances contractor liaison

personnel protection and physical security activities bull

This schedule updates the disposition of OS records approved by NARS in prior

jobs cited in column 9 SF115 Revisions include listing several new items and

based on current need proposed changes (deviationsin the retention periods of

agency records from those authorized in the General Records Schedules(GRS)

In accordance with 36CFR 122870 items in this SF1l5 not changed from previous

authorizations have been marked out Note however that dates of coverage volume

and annual accumulation data is added to Permanent items --------- WARNING NOTICE

INTELLIGENCE SOURCES AND METHODS INVOLVED I Reproduotion Dissemination and

Extraotion of Information Controlled by Originator

Classi~ied by R C Tagge (NmM)

DECLOADR Derived from Job No NCl-263-84-4

-----------------National Archives and Records Administration

This job requires appraisal of only new items andor consideration of agency

requests for deviations from retention periods of records authorized for

disposal under the GRS Enclosed are adequate and reasonable explanations

respecting retention period changes which deviate--either up or down--from

tho~ authorized in the GRS Such changes based upon the agencys requireshy

ments in carrying out current business t should be granted

Concerning NEW items

Item Ib(1)amp(2) Reference to stafflike employees and others pertainsmiddot to

consultants and independent contractor personnel who are treated in security

matters such as clearances like regular agency employees especially where

special access security requirements are involved

Items If(l)ampt Ii These files are new hut their disposition is authorized by

the GRS cited

Item 13 These are log books containing support activities such as involvement

in routine investigations of personnel security clearances Substantive security

activities warranting continued preservation are among the files in item 14

Item 23b Examples of information in this item include general instructions to

employees on how to use the agencys Badge machine in order to enter agency

facilities Also general correspondence pertaining to the usual technical problems

associated with operating any new access system

Item 49 These are rosters of personnel having access to agency facilities on a

non-permanent basis Since these kinds of rosters freqently change as people

are added or dropped the agency usually updates them on a monthly basis

- 2 -

Item 50 This file pertains to security matters associated with contracts and

contractors e g security inspections to insure the contractor meets security

requirements

Item 51 This is general correspondence reflecting the various kinds of support

requested by contractors regarding physical personnel or information security

matters For example clarification of ~ecurity rules or surveys of contractor

facilities

Item 54b This file contains duplicate copies of threats received the original

of which is forwarded to the Secret Service FBI State or other appropriate

agency for investigative action

Items 55 -58 These files have been discontinued and cancelled They were

disposed of in accordance with authority in prior approved jobs cited in column 9

The agency does not anticipate creating these kinds of files in the future

All of the NEW items listed in this schedule are routine administrative support

type records clearly lacking sufficient historical or other value to warrant

continued preservation A such they should be disposed of as requested s

This schedule was reviewed and discussed with Dr Krauskopf(NNM) during

our meeting on June 6 1985

riom royal of this 115 as

t1--~ bull I

RAYMOND C TAGGE

submitted

NIRMStaff

Ends

fOR OFFICIAl USE ONLY

REASONS FOR CHANGES FROM OLD SCHEDULE AND DEVIATIONS FROM GRS

Item la

Item lb

Item lc

Item ld(l)

Item Ie

Item If

Item 19

Item 19(2)

Item lh

Item li

Item lj

Schedule 31-83

Changed from 20 to 30 years after date of last action in file Needed longer for current business Deviates from GRS for same reason

GRS says destroy upon notification of death or not later than 5 years after separation or transfer of employee or no later than 5 years after contract relationship expires whichever is applicable Agency says destroy nonderogatory files 20 years and derogatory files 30 years after date of last action in file Needed longer for current business

Changed from destroy 15 years (nonderogatory) and 20 years (derogatory) following date of ~ast action to destroy 10 years (nonderogatory) and 15 years (derogatory) after date of last action Not needed longer for current bUSiness Needed longer for current business than GRS specifies

Changed from destroy 5 years following date of last action to destroy 15 years after date of last significant action in the file to be consistent with similar items in current approved schedUles

Changed from destroy 5 (nonderogatory) and 20 years (derogatory) following date of last action to destroy 10 (nonderogatory) and 15 years (derogatory) after date of last action in the file Needed longer for nonderogatory and not as long for nonderogatory files Needed longer for current business than specified in GRS

Deviates from GRS because files are needed longer for current business

Deviates from GRS for reasons given on above item

Changed from destroy 20 years after date of last action in file to destroy 15 years after date of last action Not needed longer for current business

Changed from destroy 20 years (derogatory) after date of last action in file to destroy 10 years after date of last action in file Not needed longer for current business DeViates from GRS because needed longer for current business

DeViates from GRS because needed longer for current business

Changed from destroy 5 years after date of last action in file to destroy 3 years after date of last action in file Not needed longer for current business

f(Ji OffICIAL USE ONL l

fOR~ OFFICIAL U~ ONLY

Item lk

Item 11

Item 1m

Item In

Item lp(2)

Item 12b

Item 15

Item 16

Item 17

Item 19

Item 40

Item 45

Item 47

Changed from destroy 5 years following date of last action to destroy 3 years after date of last action in file Not needed longer for current business

Changed from destroy 5 15 or 20 years after date of last action in file to destroy 1 5 or 10 years after date of last action in file Not needed longer for current business

Changed from destroy when obsolete superseded or no longer needed for reference purposes to destroy 5 years after date of last reference in file to be more specific

Changed from destroy when obsolete superseded or no longer needed for reference to destroy 10 years following termination of site to be more specific

Changed from destroy 20 years after date Of last action to destroy 10 years after date of last action in file Not needed longer for current business

Changed from destroy 1 year after cutoff (cut off when letter drop cancelled) to destroy when superseded obsolete or no longer needed to provide more flexibility in disposing of those needed for either a shorter or longer retention period

GRS says destroy when 3 years old or upon discontinuance of facility whichever is sooner Agency says destroy 7 years after cutoff (cut off when facility is deactivated) Needed longer for current business

GRS says destroy when superseded or obsolete Agency says delete from system when 75 years old Time period is more specific

Changed from destroy at end of calendar year if person is separated from Agency to destroy 2 years after cutoff (cut off at end of each calendar year) to provide for earlier destruction Not needed longer for current business

Changed from destroy cards on completed cases at end of each calendar year and destroy when no longer needed to destroy 4 months after cutoff (cut off when case is closed) to be consistent with similar item in currently approved schedule

Changed from destroy 10 years after cutoff (cut off at end of each calendar year) to destroy 5 years after cutoff (cut off at end of each calendar year) Not needed longer for current business

GRS says destroy when 4 years old or when security cognizance is terminated whichever is sooner Agency says destroy 10 years after cutoff cut off when facility is terminated or material is no longer needed on a current basis Needed longer for current business

Deviates from GRS for reason stated in Item iF above

fOR OfFICIAL ~ OHLY

GENERAL SERVleES ADMINISTRATION NATIONAL ARCHlVIS AND ItfCoIDS SERVICES

PAGr

INTRASERVICE MpoundMORA)tOUM AND ENDORSEMENT z

011 TRANSACTION

TO DATE AND MESSAGE

middotWK GDR Jw 18 1985 Like t~uf tllree lIIrereltlbw =pbS from taie a ellCr tat we

r~esseg ree~tly this 8= bullbull ~ule is a ensliiati~~ er

~~

allid i ame cases Rave beell lllellifiea t be Illore s efilifie as well Ill

several ave beell reduQad eubwca11lti

0 1 ailll iteJlls (lb 1t 1i 13 23b 9-51 llCl 54b) are

entire flew ud al]1Iave bee ilieRtifiei b

as dis osab1e From $~ readilv 0f te deseri tiefl5 ltreviaed

ulfletel wi tk tis

~r t or It alilgtul~ be stressed tltattnf tern QMrati0Ila1 J ~~~~~~~~~~~~~~~~~~~~~~==~~

~ ~ 8 used in tile iesGlri tion ef i telil 1 t OS IS illteraal olllera-middot

-~ tmiddot 8 b t t f t b ~ ~ ~K-~~v~u~~n~0~u~~O~ ~s~u~s~a~~~~v~e~middot~o~~~e~r~a~~~~~s~e~~L~~~~~a~~~~~~n~~~e~~~~~a~~e~r_~e~R~s~e~~

is liMited te five series 29 all ef whiz~ were

~ ~ DiS~G5iti1l iftstructiens fer t~ ma~ent items i l~----------~~~~~~~~~~~~~==~~~~~~~

~ ~ in t~is middotlJil seaeles

~~ f

ME S SAG~

THEft ION - Jf bull eui bullbull of 0IIII joel rou _ til ODe ampoat uel blICk coatlDu ltiYel JUlllibered AIr -O UGh _t P oa OD top lIIIIelRaple the to6dleJgt Bela e DW oterie for

type of 1100 __ i 04lecl to the dower

toNEIDElHUtlt

Request for Records Disposition Authority-Continuation

7 8 DESCRIPTION OF ITEM ITEM NO (With Inclusive Dales or Retention Periods)

43

cutoff cut off when case is

JOB NO PAGE OF 1416

NCl-263- 7-9 Item 67 No Change)

44 NCl-263- 7-9

45

46

47

48

49

115-203

DESTROY 10 years and at end of each fiscal

after cutoff Cut off

Safesite Inspection Report Files (C)

DESTROY 10 years after cutoff Cut off when facility is terminated or material is no longer needed on a current basis

DESTROY 2 years calendar year

r cutoff Cut off at end of each

Foreign Installation Files

DESTROY 10 years after cutoff Cut off when facility closes or material is no longer needed on a current basis

Cr True Name Index

DESTROY when employee resgns or terminates

Facility Access Roster Files

DESTROY upon receipt of periodic update listing

Four copies Including original to be submitted to the National Archives

Item 68 No Change)

NCl-263- 7-9 Item 64 No Change) Deviates ftom GRS 18-1

NCI-263- 7-9 Item 62 No Change)

NCl-263- 7-9 Item 63 No Change) Deviates from GRS 18-1

NCl-263- 7-9 Item 22 No Change)

NEW

STANDARD FORM 115-4 Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

COin IblUTIAamp

Request for RecOrds Disposition Authority - Continuation JOB NO

1 ITEM NO

50

51

52

53

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

Contractor Installation Files

DESTROY 10 years after cutoff Cut off when contract terminates or material is no longer needed on current basis

Contractor support Files

DESTROY 2 years after cutoff Cut off when no longer needed

Records Files

old

Order corres ondence Files

of the law or implementation or when no longer needed

54 Crank MailThreats Files

115-203

a unsolicited packages

or respondence and

DESTROY when 1 year old or when needed whichever is sooner

b Threats orally or in writing against official personnel or installations

DESTROY when 15 years old

Four copies Includlrig original to be submitted to the Nallonal Archives

CON IDElHIItI5 (10 19) 0 - 570-387

PAGE OF 1516

II SAMPLE OR 10

JOB NO ACTION TAKEN

NEW

NEW

NCl-263- 7-9 Item 18e (No Change)

NCl-263- 7-9 Item 56 No Change)

NCl-263- 9-1 Item 30 (No Change)

NEW

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

COME DEtU Htr

Request for Records Disposition Authority-Continuation I JOB NO

7 ITEM NO

55~

56

57

58

59

115-203

8 DESCRIPTION OF ITEM (With Inclusive Oates or Retention Periods)

OPERATION MHBOUND

Permanent 1 January 1961 to 30 June 1976 4 Cu Ft

Liaison Index

DISCONTINUED File destroyed

Retired Case File Controls

DISCONTINUED File destroyed

Release of Information File

DISCONTINUED File destroyed

Collateral Clerk File

DISCONTINUED File destroyed

- ~--

Four copl bullbullbull Includlrig original to be submitted to Ihe National Archives

eeMF amplIIMl

0

PAGE OF 1616

9 10 SAMPLE OR

JOB NO ACTION TAKEN

NCI-263 77-9 Item 81 (No change)

NCl-263 77-9 Item 27 (CANCEL)

NC1-263 77-9 Item 39 (CANCBL)

NCl-263 77-9 Item 41 (CANCEL)

NCl-263 77-9 Item 51 (CANCEL)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMA (41 CFRlOI-14

Joe NUMBER ~PPRAISAL REPORT ON RECORDS DISPOSITION REQUEST NCl-263-84-4

SECTION I - ACTION TAKEN

1 APPROVED FOR DISPOSAL The records described under II items of the schedule except those that may be listed in blocks 2 3 and 4 of this secmiddot tion are diSPOsable because they do not have sufficient value for purposes of historical or other research functional documentation or the protection of Individual rights to warrant permanent retention by the Federal Government

IX 2 APPROVED FOR PERMANENT RETENTION The records described under the following item or items have been appraised by the National Archives LJ and Records service (NARSI and are designated for permanent retention by the Federal Gowrnment The agency will offer these records to NAAS as

specified In the schedule

ITEMS 14 23a 27 29 31 bull

D 3 DISPOSITION NOT APPROVED The records described under the following item or items are not approved for diSPOSition See Section ill of this form for explanation

D 4 WITHDRAWN The records described under the follOWing item or items have beltiln withdrawn at the request of the agencY

lltIJf1r APPRAISAL

CONmiddot CURRENCES

TITLE

APPRAISER

DIAECTOR RECORD DIVISION

irector Mi itary Archives Division

DATE

SECTION III - APPRAISERS COMMENTS

The attached SFl15Request for Records Disposition Authority updates previously approved records disposition schedule NCI-Z63-79-1 for the Office of Security(OS) Central Intelligence Agency In doing so OS proposes minor increases or reductions in the retention of temporary recordsand deviations from General Records Schedule requirements all of which are based on the use of the records for current business Several new items have been added which consist of routine administrative support type records all lack sufficient historical or other value to warrant continued preservation

Data such as arrangement volume dates of coverage and estiznated annual accushymulation has been added to items of records of enduring value listed in Section I Block Z above These records will be offered to the National Archives as specified in this job

In accordance with 36CFR 122870 items in this SFl15 not changed from previous authorizations have been marked out

Recommend approval

GENERAL SERVICES ADMINISTRATION GSA FORM 7238 (REV 8middot83)

7 Ti bull I e lJCO~N FfHl1 BE~NTI1fttIAl-~ 1 vatzona middot

~ ~ frchtves CONFIDENTIAL

f ~ - --- -~~ ~ ~

Washington DC 20408

Date June 101985

The Information 1n this Document is Classified Confidential in the Aggregate--Individual Portions are UnclassifiedFor Offioial Use Only

Reply to Annof NIR

Subject Appraisal of records covered by Job No NCl-263-84-4 (34 items)

To Director Military Archives Division- NNM

Enclosed for informal review is subject records disposition request submitted

by the Central Intelligence Agency(CIA)which covers records of its Office of

Security(OS)

This SF1l5 and certain attachments are security classified CONFIDENTIAL and

should be handled and safeguarded accordingly Reproduction in any form without

CIA approval is prohibited(see related enclosures)

The Office of Security develops maintains and operates security programs to

protect personnel facilities information and activities OS employees carry

out assignments in such areas as employe clearances contractor liaison

personnel protection and physical security activities bull

This schedule updates the disposition of OS records approved by NARS in prior

jobs cited in column 9 SF115 Revisions include listing several new items and

based on current need proposed changes (deviationsin the retention periods of

agency records from those authorized in the General Records Schedules(GRS)

In accordance with 36CFR 122870 items in this SF1l5 not changed from previous

authorizations have been marked out Note however that dates of coverage volume

and annual accumulation data is added to Permanent items --------- WARNING NOTICE

INTELLIGENCE SOURCES AND METHODS INVOLVED I Reproduotion Dissemination and

Extraotion of Information Controlled by Originator

Classi~ied by R C Tagge (NmM)

DECLOADR Derived from Job No NCl-263-84-4

-----------------National Archives and Records Administration

This job requires appraisal of only new items andor consideration of agency

requests for deviations from retention periods of records authorized for

disposal under the GRS Enclosed are adequate and reasonable explanations

respecting retention period changes which deviate--either up or down--from

tho~ authorized in the GRS Such changes based upon the agencys requireshy

ments in carrying out current business t should be granted

Concerning NEW items

Item Ib(1)amp(2) Reference to stafflike employees and others pertainsmiddot to

consultants and independent contractor personnel who are treated in security

matters such as clearances like regular agency employees especially where

special access security requirements are involved

Items If(l)ampt Ii These files are new hut their disposition is authorized by

the GRS cited

Item 13 These are log books containing support activities such as involvement

in routine investigations of personnel security clearances Substantive security

activities warranting continued preservation are among the files in item 14

Item 23b Examples of information in this item include general instructions to

employees on how to use the agencys Badge machine in order to enter agency

facilities Also general correspondence pertaining to the usual technical problems

associated with operating any new access system

Item 49 These are rosters of personnel having access to agency facilities on a

non-permanent basis Since these kinds of rosters freqently change as people

are added or dropped the agency usually updates them on a monthly basis

- 2 -

Item 50 This file pertains to security matters associated with contracts and

contractors e g security inspections to insure the contractor meets security

requirements

Item 51 This is general correspondence reflecting the various kinds of support

requested by contractors regarding physical personnel or information security

matters For example clarification of ~ecurity rules or surveys of contractor

facilities

Item 54b This file contains duplicate copies of threats received the original

of which is forwarded to the Secret Service FBI State or other appropriate

agency for investigative action

Items 55 -58 These files have been discontinued and cancelled They were

disposed of in accordance with authority in prior approved jobs cited in column 9

The agency does not anticipate creating these kinds of files in the future

All of the NEW items listed in this schedule are routine administrative support

type records clearly lacking sufficient historical or other value to warrant

continued preservation A such they should be disposed of as requested s

This schedule was reviewed and discussed with Dr Krauskopf(NNM) during

our meeting on June 6 1985

riom royal of this 115 as

t1--~ bull I

RAYMOND C TAGGE

submitted

NIRMStaff

Ends

fOR OFFICIAl USE ONLY

REASONS FOR CHANGES FROM OLD SCHEDULE AND DEVIATIONS FROM GRS

Item la

Item lb

Item lc

Item ld(l)

Item Ie

Item If

Item 19

Item 19(2)

Item lh

Item li

Item lj

Schedule 31-83

Changed from 20 to 30 years after date of last action in file Needed longer for current business Deviates from GRS for same reason

GRS says destroy upon notification of death or not later than 5 years after separation or transfer of employee or no later than 5 years after contract relationship expires whichever is applicable Agency says destroy nonderogatory files 20 years and derogatory files 30 years after date of last action in file Needed longer for current business

Changed from destroy 15 years (nonderogatory) and 20 years (derogatory) following date of ~ast action to destroy 10 years (nonderogatory) and 15 years (derogatory) after date of last action Not needed longer for current bUSiness Needed longer for current business than GRS specifies

Changed from destroy 5 years following date of last action to destroy 15 years after date of last significant action in the file to be consistent with similar items in current approved schedUles

Changed from destroy 5 (nonderogatory) and 20 years (derogatory) following date of last action to destroy 10 (nonderogatory) and 15 years (derogatory) after date of last action in the file Needed longer for nonderogatory and not as long for nonderogatory files Needed longer for current business than specified in GRS

Deviates from GRS because files are needed longer for current business

Deviates from GRS for reasons given on above item

Changed from destroy 20 years after date of last action in file to destroy 15 years after date of last action Not needed longer for current business

Changed from destroy 20 years (derogatory) after date of last action in file to destroy 10 years after date of last action in file Not needed longer for current business DeViates from GRS because needed longer for current business

DeViates from GRS because needed longer for current business

Changed from destroy 5 years after date of last action in file to destroy 3 years after date of last action in file Not needed longer for current business

f(Ji OffICIAL USE ONL l

fOR~ OFFICIAL U~ ONLY

Item lk

Item 11

Item 1m

Item In

Item lp(2)

Item 12b

Item 15

Item 16

Item 17

Item 19

Item 40

Item 45

Item 47

Changed from destroy 5 years following date of last action to destroy 3 years after date of last action in file Not needed longer for current business

Changed from destroy 5 15 or 20 years after date of last action in file to destroy 1 5 or 10 years after date of last action in file Not needed longer for current business

Changed from destroy when obsolete superseded or no longer needed for reference purposes to destroy 5 years after date of last reference in file to be more specific

Changed from destroy when obsolete superseded or no longer needed for reference to destroy 10 years following termination of site to be more specific

Changed from destroy 20 years after date Of last action to destroy 10 years after date of last action in file Not needed longer for current business

Changed from destroy 1 year after cutoff (cut off when letter drop cancelled) to destroy when superseded obsolete or no longer needed to provide more flexibility in disposing of those needed for either a shorter or longer retention period

GRS says destroy when 3 years old or upon discontinuance of facility whichever is sooner Agency says destroy 7 years after cutoff (cut off when facility is deactivated) Needed longer for current business

GRS says destroy when superseded or obsolete Agency says delete from system when 75 years old Time period is more specific

Changed from destroy at end of calendar year if person is separated from Agency to destroy 2 years after cutoff (cut off at end of each calendar year) to provide for earlier destruction Not needed longer for current business

Changed from destroy cards on completed cases at end of each calendar year and destroy when no longer needed to destroy 4 months after cutoff (cut off when case is closed) to be consistent with similar item in currently approved schedule

Changed from destroy 10 years after cutoff (cut off at end of each calendar year) to destroy 5 years after cutoff (cut off at end of each calendar year) Not needed longer for current business

GRS says destroy when 4 years old or when security cognizance is terminated whichever is sooner Agency says destroy 10 years after cutoff cut off when facility is terminated or material is no longer needed on a current basis Needed longer for current business

Deviates from GRS for reason stated in Item iF above

fOR OfFICIAL ~ OHLY

GENERAL SERVleES ADMINISTRATION NATIONAL ARCHlVIS AND ItfCoIDS SERVICES

PAGr

INTRASERVICE MpoundMORA)tOUM AND ENDORSEMENT z

011 TRANSACTION

TO DATE AND MESSAGE

middotWK GDR Jw 18 1985 Like t~uf tllree lIIrereltlbw =pbS from taie a ellCr tat we

r~esseg ree~tly this 8= bullbull ~ule is a ensliiati~~ er

~~

allid i ame cases Rave beell lllellifiea t be Illore s efilifie as well Ill

several ave beell reduQad eubwca11lti

0 1 ailll iteJlls (lb 1t 1i 13 23b 9-51 llCl 54b) are

entire flew ud al]1Iave bee ilieRtifiei b

as dis osab1e From $~ readilv 0f te deseri tiefl5 ltreviaed

ulfletel wi tk tis

~r t or It alilgtul~ be stressed tltattnf tern QMrati0Ila1 J ~~~~~~~~~~~~~~~~~~~~~~==~~

~ ~ 8 used in tile iesGlri tion ef i telil 1 t OS IS illteraal olllera-middot

-~ tmiddot 8 b t t f t b ~ ~ ~K-~~v~u~~n~0~u~~O~ ~s~u~s~a~~~~v~e~middot~o~~~e~r~a~~~~~s~e~~L~~~~~a~~~~~~n~~~e~~~~~a~~e~r_~e~R~s~e~~

is liMited te five series 29 all ef whiz~ were

~ ~ DiS~G5iti1l iftstructiens fer t~ ma~ent items i l~----------~~~~~~~~~~~~~==~~~~~~~

~ ~ in t~is middotlJil seaeles

~~ f

ME S SAG~

THEft ION - Jf bull eui bullbull of 0IIII joel rou _ til ODe ampoat uel blICk coatlDu ltiYel JUlllibered AIr -O UGh _t P oa OD top lIIIIelRaple the to6dleJgt Bela e DW oterie for

type of 1100 __ i 04lecl to the dower

COin IblUTIAamp

Request for RecOrds Disposition Authority - Continuation JOB NO

1 ITEM NO

50

51

52

53

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

Contractor Installation Files

DESTROY 10 years after cutoff Cut off when contract terminates or material is no longer needed on current basis

Contractor support Files

DESTROY 2 years after cutoff Cut off when no longer needed

Records Files

old

Order corres ondence Files

of the law or implementation or when no longer needed

54 Crank MailThreats Files

115-203

a unsolicited packages

or respondence and

DESTROY when 1 year old or when needed whichever is sooner

b Threats orally or in writing against official personnel or installations

DESTROY when 15 years old

Four copies Includlrig original to be submitted to the Nallonal Archives

CON IDElHIItI5 (10 19) 0 - 570-387

PAGE OF 1516

II SAMPLE OR 10

JOB NO ACTION TAKEN

NEW

NEW

NCl-263- 7-9 Item 18e (No Change)

NCl-263- 7-9 Item 56 No Change)

NCl-263- 9-1 Item 30 (No Change)

NEW

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

COME DEtU Htr

Request for Records Disposition Authority-Continuation I JOB NO

7 ITEM NO

55~

56

57

58

59

115-203

8 DESCRIPTION OF ITEM (With Inclusive Oates or Retention Periods)

OPERATION MHBOUND

Permanent 1 January 1961 to 30 June 1976 4 Cu Ft

Liaison Index

DISCONTINUED File destroyed

Retired Case File Controls

DISCONTINUED File destroyed

Release of Information File

DISCONTINUED File destroyed

Collateral Clerk File

DISCONTINUED File destroyed

- ~--

Four copl bullbullbull Includlrig original to be submitted to Ihe National Archives

eeMF amplIIMl

0

PAGE OF 1616

9 10 SAMPLE OR

JOB NO ACTION TAKEN

NCI-263 77-9 Item 81 (No change)

NCl-263 77-9 Item 27 (CANCEL)

NC1-263 77-9 Item 39 (CANCBL)

NCl-263 77-9 Item 41 (CANCEL)

NCl-263 77-9 Item 51 (CANCEL)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMA (41 CFRlOI-14

Joe NUMBER ~PPRAISAL REPORT ON RECORDS DISPOSITION REQUEST NCl-263-84-4

SECTION I - ACTION TAKEN

1 APPROVED FOR DISPOSAL The records described under II items of the schedule except those that may be listed in blocks 2 3 and 4 of this secmiddot tion are diSPOsable because they do not have sufficient value for purposes of historical or other research functional documentation or the protection of Individual rights to warrant permanent retention by the Federal Government

IX 2 APPROVED FOR PERMANENT RETENTION The records described under the following item or items have been appraised by the National Archives LJ and Records service (NARSI and are designated for permanent retention by the Federal Gowrnment The agency will offer these records to NAAS as

specified In the schedule

ITEMS 14 23a 27 29 31 bull

D 3 DISPOSITION NOT APPROVED The records described under the following item or items are not approved for diSPOSition See Section ill of this form for explanation

D 4 WITHDRAWN The records described under the follOWing item or items have beltiln withdrawn at the request of the agencY

lltIJf1r APPRAISAL

CONmiddot CURRENCES

TITLE

APPRAISER

DIAECTOR RECORD DIVISION

irector Mi itary Archives Division

DATE

SECTION III - APPRAISERS COMMENTS

The attached SFl15Request for Records Disposition Authority updates previously approved records disposition schedule NCI-Z63-79-1 for the Office of Security(OS) Central Intelligence Agency In doing so OS proposes minor increases or reductions in the retention of temporary recordsand deviations from General Records Schedule requirements all of which are based on the use of the records for current business Several new items have been added which consist of routine administrative support type records all lack sufficient historical or other value to warrant continued preservation

Data such as arrangement volume dates of coverage and estiznated annual accushymulation has been added to items of records of enduring value listed in Section I Block Z above These records will be offered to the National Archives as specified in this job

In accordance with 36CFR 122870 items in this SFl15 not changed from previous authorizations have been marked out

Recommend approval

GENERAL SERVICES ADMINISTRATION GSA FORM 7238 (REV 8middot83)

7 Ti bull I e lJCO~N FfHl1 BE~NTI1fttIAl-~ 1 vatzona middot

~ ~ frchtves CONFIDENTIAL

f ~ - --- -~~ ~ ~

Washington DC 20408

Date June 101985

The Information 1n this Document is Classified Confidential in the Aggregate--Individual Portions are UnclassifiedFor Offioial Use Only

Reply to Annof NIR

Subject Appraisal of records covered by Job No NCl-263-84-4 (34 items)

To Director Military Archives Division- NNM

Enclosed for informal review is subject records disposition request submitted

by the Central Intelligence Agency(CIA)which covers records of its Office of

Security(OS)

This SF1l5 and certain attachments are security classified CONFIDENTIAL and

should be handled and safeguarded accordingly Reproduction in any form without

CIA approval is prohibited(see related enclosures)

The Office of Security develops maintains and operates security programs to

protect personnel facilities information and activities OS employees carry

out assignments in such areas as employe clearances contractor liaison

personnel protection and physical security activities bull

This schedule updates the disposition of OS records approved by NARS in prior

jobs cited in column 9 SF115 Revisions include listing several new items and

based on current need proposed changes (deviationsin the retention periods of

agency records from those authorized in the General Records Schedules(GRS)

In accordance with 36CFR 122870 items in this SF1l5 not changed from previous

authorizations have been marked out Note however that dates of coverage volume

and annual accumulation data is added to Permanent items --------- WARNING NOTICE

INTELLIGENCE SOURCES AND METHODS INVOLVED I Reproduotion Dissemination and

Extraotion of Information Controlled by Originator

Classi~ied by R C Tagge (NmM)

DECLOADR Derived from Job No NCl-263-84-4

-----------------National Archives and Records Administration

This job requires appraisal of only new items andor consideration of agency

requests for deviations from retention periods of records authorized for

disposal under the GRS Enclosed are adequate and reasonable explanations

respecting retention period changes which deviate--either up or down--from

tho~ authorized in the GRS Such changes based upon the agencys requireshy

ments in carrying out current business t should be granted

Concerning NEW items

Item Ib(1)amp(2) Reference to stafflike employees and others pertainsmiddot to

consultants and independent contractor personnel who are treated in security

matters such as clearances like regular agency employees especially where

special access security requirements are involved

Items If(l)ampt Ii These files are new hut their disposition is authorized by

the GRS cited

Item 13 These are log books containing support activities such as involvement

in routine investigations of personnel security clearances Substantive security

activities warranting continued preservation are among the files in item 14

Item 23b Examples of information in this item include general instructions to

employees on how to use the agencys Badge machine in order to enter agency

facilities Also general correspondence pertaining to the usual technical problems

associated with operating any new access system

Item 49 These are rosters of personnel having access to agency facilities on a

non-permanent basis Since these kinds of rosters freqently change as people

are added or dropped the agency usually updates them on a monthly basis

- 2 -

Item 50 This file pertains to security matters associated with contracts and

contractors e g security inspections to insure the contractor meets security

requirements

Item 51 This is general correspondence reflecting the various kinds of support

requested by contractors regarding physical personnel or information security

matters For example clarification of ~ecurity rules or surveys of contractor

facilities

Item 54b This file contains duplicate copies of threats received the original

of which is forwarded to the Secret Service FBI State or other appropriate

agency for investigative action

Items 55 -58 These files have been discontinued and cancelled They were

disposed of in accordance with authority in prior approved jobs cited in column 9

The agency does not anticipate creating these kinds of files in the future

All of the NEW items listed in this schedule are routine administrative support

type records clearly lacking sufficient historical or other value to warrant

continued preservation A such they should be disposed of as requested s

This schedule was reviewed and discussed with Dr Krauskopf(NNM) during

our meeting on June 6 1985

riom royal of this 115 as

t1--~ bull I

RAYMOND C TAGGE

submitted

NIRMStaff

Ends

fOR OFFICIAl USE ONLY

REASONS FOR CHANGES FROM OLD SCHEDULE AND DEVIATIONS FROM GRS

Item la

Item lb

Item lc

Item ld(l)

Item Ie

Item If

Item 19

Item 19(2)

Item lh

Item li

Item lj

Schedule 31-83

Changed from 20 to 30 years after date of last action in file Needed longer for current business Deviates from GRS for same reason

GRS says destroy upon notification of death or not later than 5 years after separation or transfer of employee or no later than 5 years after contract relationship expires whichever is applicable Agency says destroy nonderogatory files 20 years and derogatory files 30 years after date of last action in file Needed longer for current business

Changed from destroy 15 years (nonderogatory) and 20 years (derogatory) following date of ~ast action to destroy 10 years (nonderogatory) and 15 years (derogatory) after date of last action Not needed longer for current bUSiness Needed longer for current business than GRS specifies

Changed from destroy 5 years following date of last action to destroy 15 years after date of last significant action in the file to be consistent with similar items in current approved schedUles

Changed from destroy 5 (nonderogatory) and 20 years (derogatory) following date of last action to destroy 10 (nonderogatory) and 15 years (derogatory) after date of last action in the file Needed longer for nonderogatory and not as long for nonderogatory files Needed longer for current business than specified in GRS

Deviates from GRS because files are needed longer for current business

Deviates from GRS for reasons given on above item

Changed from destroy 20 years after date of last action in file to destroy 15 years after date of last action Not needed longer for current business

Changed from destroy 20 years (derogatory) after date of last action in file to destroy 10 years after date of last action in file Not needed longer for current business DeViates from GRS because needed longer for current business

DeViates from GRS because needed longer for current business

Changed from destroy 5 years after date of last action in file to destroy 3 years after date of last action in file Not needed longer for current business

f(Ji OffICIAL USE ONL l

fOR~ OFFICIAL U~ ONLY

Item lk

Item 11

Item 1m

Item In

Item lp(2)

Item 12b

Item 15

Item 16

Item 17

Item 19

Item 40

Item 45

Item 47

Changed from destroy 5 years following date of last action to destroy 3 years after date of last action in file Not needed longer for current business

Changed from destroy 5 15 or 20 years after date of last action in file to destroy 1 5 or 10 years after date of last action in file Not needed longer for current business

Changed from destroy when obsolete superseded or no longer needed for reference purposes to destroy 5 years after date of last reference in file to be more specific

Changed from destroy when obsolete superseded or no longer needed for reference to destroy 10 years following termination of site to be more specific

Changed from destroy 20 years after date Of last action to destroy 10 years after date of last action in file Not needed longer for current business

Changed from destroy 1 year after cutoff (cut off when letter drop cancelled) to destroy when superseded obsolete or no longer needed to provide more flexibility in disposing of those needed for either a shorter or longer retention period

GRS says destroy when 3 years old or upon discontinuance of facility whichever is sooner Agency says destroy 7 years after cutoff (cut off when facility is deactivated) Needed longer for current business

GRS says destroy when superseded or obsolete Agency says delete from system when 75 years old Time period is more specific

Changed from destroy at end of calendar year if person is separated from Agency to destroy 2 years after cutoff (cut off at end of each calendar year) to provide for earlier destruction Not needed longer for current business

Changed from destroy cards on completed cases at end of each calendar year and destroy when no longer needed to destroy 4 months after cutoff (cut off when case is closed) to be consistent with similar item in currently approved schedule

Changed from destroy 10 years after cutoff (cut off at end of each calendar year) to destroy 5 years after cutoff (cut off at end of each calendar year) Not needed longer for current business

GRS says destroy when 4 years old or when security cognizance is terminated whichever is sooner Agency says destroy 10 years after cutoff cut off when facility is terminated or material is no longer needed on a current basis Needed longer for current business

Deviates from GRS for reason stated in Item iF above

fOR OfFICIAL ~ OHLY

GENERAL SERVleES ADMINISTRATION NATIONAL ARCHlVIS AND ItfCoIDS SERVICES

PAGr

INTRASERVICE MpoundMORA)tOUM AND ENDORSEMENT z

011 TRANSACTION

TO DATE AND MESSAGE

middotWK GDR Jw 18 1985 Like t~uf tllree lIIrereltlbw =pbS from taie a ellCr tat we

r~esseg ree~tly this 8= bullbull ~ule is a ensliiati~~ er

~~

allid i ame cases Rave beell lllellifiea t be Illore s efilifie as well Ill

several ave beell reduQad eubwca11lti

0 1 ailll iteJlls (lb 1t 1i 13 23b 9-51 llCl 54b) are

entire flew ud al]1Iave bee ilieRtifiei b

as dis osab1e From $~ readilv 0f te deseri tiefl5 ltreviaed

ulfletel wi tk tis

~r t or It alilgtul~ be stressed tltattnf tern QMrati0Ila1 J ~~~~~~~~~~~~~~~~~~~~~~==~~

~ ~ 8 used in tile iesGlri tion ef i telil 1 t OS IS illteraal olllera-middot

-~ tmiddot 8 b t t f t b ~ ~ ~K-~~v~u~~n~0~u~~O~ ~s~u~s~a~~~~v~e~middot~o~~~e~r~a~~~~~s~e~~L~~~~~a~~~~~~n~~~e~~~~~a~~e~r_~e~R~s~e~~

is liMited te five series 29 all ef whiz~ were

~ ~ DiS~G5iti1l iftstructiens fer t~ ma~ent items i l~----------~~~~~~~~~~~~~==~~~~~~~

~ ~ in t~is middotlJil seaeles

~~ f

ME S SAG~

THEft ION - Jf bull eui bullbull of 0IIII joel rou _ til ODe ampoat uel blICk coatlDu ltiYel JUlllibered AIr -O UGh _t P oa OD top lIIIIelRaple the to6dleJgt Bela e DW oterie for

type of 1100 __ i 04lecl to the dower

COME DEtU Htr

Request for Records Disposition Authority-Continuation I JOB NO

7 ITEM NO

55~

56

57

58

59

115-203

8 DESCRIPTION OF ITEM (With Inclusive Oates or Retention Periods)

OPERATION MHBOUND

Permanent 1 January 1961 to 30 June 1976 4 Cu Ft

Liaison Index

DISCONTINUED File destroyed

Retired Case File Controls

DISCONTINUED File destroyed

Release of Information File

DISCONTINUED File destroyed

Collateral Clerk File

DISCONTINUED File destroyed

- ~--

Four copl bullbullbull Includlrig original to be submitted to Ihe National Archives

eeMF amplIIMl

0

PAGE OF 1616

9 10 SAMPLE OR

JOB NO ACTION TAKEN

NCI-263 77-9 Item 81 (No change)

NCl-263 77-9 Item 27 (CANCEL)

NC1-263 77-9 Item 39 (CANCBL)

NCl-263 77-9 Item 41 (CANCEL)

NCl-263 77-9 Item 51 (CANCEL)

STANDARD FORM 115-A Revised July 1974 Prescribed by General Services

Administration FPMA (41 CFRlOI-14

Joe NUMBER ~PPRAISAL REPORT ON RECORDS DISPOSITION REQUEST NCl-263-84-4

SECTION I - ACTION TAKEN

1 APPROVED FOR DISPOSAL The records described under II items of the schedule except those that may be listed in blocks 2 3 and 4 of this secmiddot tion are diSPOsable because they do not have sufficient value for purposes of historical or other research functional documentation or the protection of Individual rights to warrant permanent retention by the Federal Government

IX 2 APPROVED FOR PERMANENT RETENTION The records described under the following item or items have been appraised by the National Archives LJ and Records service (NARSI and are designated for permanent retention by the Federal Gowrnment The agency will offer these records to NAAS as

specified In the schedule

ITEMS 14 23a 27 29 31 bull

D 3 DISPOSITION NOT APPROVED The records described under the following item or items are not approved for diSPOSition See Section ill of this form for explanation

D 4 WITHDRAWN The records described under the follOWing item or items have beltiln withdrawn at the request of the agencY

lltIJf1r APPRAISAL

CONmiddot CURRENCES

TITLE

APPRAISER

DIAECTOR RECORD DIVISION

irector Mi itary Archives Division

DATE

SECTION III - APPRAISERS COMMENTS

The attached SFl15Request for Records Disposition Authority updates previously approved records disposition schedule NCI-Z63-79-1 for the Office of Security(OS) Central Intelligence Agency In doing so OS proposes minor increases or reductions in the retention of temporary recordsand deviations from General Records Schedule requirements all of which are based on the use of the records for current business Several new items have been added which consist of routine administrative support type records all lack sufficient historical or other value to warrant continued preservation

Data such as arrangement volume dates of coverage and estiznated annual accushymulation has been added to items of records of enduring value listed in Section I Block Z above These records will be offered to the National Archives as specified in this job

In accordance with 36CFR 122870 items in this SFl15 not changed from previous authorizations have been marked out

Recommend approval

GENERAL SERVICES ADMINISTRATION GSA FORM 7238 (REV 8middot83)

7 Ti bull I e lJCO~N FfHl1 BE~NTI1fttIAl-~ 1 vatzona middot

~ ~ frchtves CONFIDENTIAL

f ~ - --- -~~ ~ ~

Washington DC 20408

Date June 101985

The Information 1n this Document is Classified Confidential in the Aggregate--Individual Portions are UnclassifiedFor Offioial Use Only

Reply to Annof NIR

Subject Appraisal of records covered by Job No NCl-263-84-4 (34 items)

To Director Military Archives Division- NNM

Enclosed for informal review is subject records disposition request submitted

by the Central Intelligence Agency(CIA)which covers records of its Office of

Security(OS)

This SF1l5 and certain attachments are security classified CONFIDENTIAL and

should be handled and safeguarded accordingly Reproduction in any form without

CIA approval is prohibited(see related enclosures)

The Office of Security develops maintains and operates security programs to

protect personnel facilities information and activities OS employees carry

out assignments in such areas as employe clearances contractor liaison

personnel protection and physical security activities bull

This schedule updates the disposition of OS records approved by NARS in prior

jobs cited in column 9 SF115 Revisions include listing several new items and

based on current need proposed changes (deviationsin the retention periods of

agency records from those authorized in the General Records Schedules(GRS)

In accordance with 36CFR 122870 items in this SF1l5 not changed from previous

authorizations have been marked out Note however that dates of coverage volume

and annual accumulation data is added to Permanent items --------- WARNING NOTICE

INTELLIGENCE SOURCES AND METHODS INVOLVED I Reproduotion Dissemination and

Extraotion of Information Controlled by Originator

Classi~ied by R C Tagge (NmM)

DECLOADR Derived from Job No NCl-263-84-4

-----------------National Archives and Records Administration

This job requires appraisal of only new items andor consideration of agency

requests for deviations from retention periods of records authorized for

disposal under the GRS Enclosed are adequate and reasonable explanations

respecting retention period changes which deviate--either up or down--from

tho~ authorized in the GRS Such changes based upon the agencys requireshy

ments in carrying out current business t should be granted

Concerning NEW items

Item Ib(1)amp(2) Reference to stafflike employees and others pertainsmiddot to

consultants and independent contractor personnel who are treated in security

matters such as clearances like regular agency employees especially where

special access security requirements are involved

Items If(l)ampt Ii These files are new hut their disposition is authorized by

the GRS cited

Item 13 These are log books containing support activities such as involvement

in routine investigations of personnel security clearances Substantive security

activities warranting continued preservation are among the files in item 14

Item 23b Examples of information in this item include general instructions to

employees on how to use the agencys Badge machine in order to enter agency

facilities Also general correspondence pertaining to the usual technical problems

associated with operating any new access system

Item 49 These are rosters of personnel having access to agency facilities on a

non-permanent basis Since these kinds of rosters freqently change as people

are added or dropped the agency usually updates them on a monthly basis

- 2 -

Item 50 This file pertains to security matters associated with contracts and

contractors e g security inspections to insure the contractor meets security

requirements

Item 51 This is general correspondence reflecting the various kinds of support

requested by contractors regarding physical personnel or information security

matters For example clarification of ~ecurity rules or surveys of contractor

facilities

Item 54b This file contains duplicate copies of threats received the original

of which is forwarded to the Secret Service FBI State or other appropriate

agency for investigative action

Items 55 -58 These files have been discontinued and cancelled They were

disposed of in accordance with authority in prior approved jobs cited in column 9

The agency does not anticipate creating these kinds of files in the future

All of the NEW items listed in this schedule are routine administrative support

type records clearly lacking sufficient historical or other value to warrant

continued preservation A such they should be disposed of as requested s

This schedule was reviewed and discussed with Dr Krauskopf(NNM) during

our meeting on June 6 1985

riom royal of this 115 as

t1--~ bull I

RAYMOND C TAGGE

submitted

NIRMStaff

Ends

fOR OFFICIAl USE ONLY

REASONS FOR CHANGES FROM OLD SCHEDULE AND DEVIATIONS FROM GRS

Item la

Item lb

Item lc

Item ld(l)

Item Ie

Item If

Item 19

Item 19(2)

Item lh

Item li

Item lj

Schedule 31-83

Changed from 20 to 30 years after date of last action in file Needed longer for current business Deviates from GRS for same reason

GRS says destroy upon notification of death or not later than 5 years after separation or transfer of employee or no later than 5 years after contract relationship expires whichever is applicable Agency says destroy nonderogatory files 20 years and derogatory files 30 years after date of last action in file Needed longer for current business

Changed from destroy 15 years (nonderogatory) and 20 years (derogatory) following date of ~ast action to destroy 10 years (nonderogatory) and 15 years (derogatory) after date of last action Not needed longer for current bUSiness Needed longer for current business than GRS specifies

Changed from destroy 5 years following date of last action to destroy 15 years after date of last significant action in the file to be consistent with similar items in current approved schedUles

Changed from destroy 5 (nonderogatory) and 20 years (derogatory) following date of last action to destroy 10 (nonderogatory) and 15 years (derogatory) after date of last action in the file Needed longer for nonderogatory and not as long for nonderogatory files Needed longer for current business than specified in GRS

Deviates from GRS because files are needed longer for current business

Deviates from GRS for reasons given on above item

Changed from destroy 20 years after date of last action in file to destroy 15 years after date of last action Not needed longer for current business

Changed from destroy 20 years (derogatory) after date of last action in file to destroy 10 years after date of last action in file Not needed longer for current business DeViates from GRS because needed longer for current business

DeViates from GRS because needed longer for current business

Changed from destroy 5 years after date of last action in file to destroy 3 years after date of last action in file Not needed longer for current business

f(Ji OffICIAL USE ONL l

fOR~ OFFICIAL U~ ONLY

Item lk

Item 11

Item 1m

Item In

Item lp(2)

Item 12b

Item 15

Item 16

Item 17

Item 19

Item 40

Item 45

Item 47

Changed from destroy 5 years following date of last action to destroy 3 years after date of last action in file Not needed longer for current business

Changed from destroy 5 15 or 20 years after date of last action in file to destroy 1 5 or 10 years after date of last action in file Not needed longer for current business

Changed from destroy when obsolete superseded or no longer needed for reference purposes to destroy 5 years after date of last reference in file to be more specific

Changed from destroy when obsolete superseded or no longer needed for reference to destroy 10 years following termination of site to be more specific

Changed from destroy 20 years after date Of last action to destroy 10 years after date of last action in file Not needed longer for current business

Changed from destroy 1 year after cutoff (cut off when letter drop cancelled) to destroy when superseded obsolete or no longer needed to provide more flexibility in disposing of those needed for either a shorter or longer retention period

GRS says destroy when 3 years old or upon discontinuance of facility whichever is sooner Agency says destroy 7 years after cutoff (cut off when facility is deactivated) Needed longer for current business

GRS says destroy when superseded or obsolete Agency says delete from system when 75 years old Time period is more specific

Changed from destroy at end of calendar year if person is separated from Agency to destroy 2 years after cutoff (cut off at end of each calendar year) to provide for earlier destruction Not needed longer for current business

Changed from destroy cards on completed cases at end of each calendar year and destroy when no longer needed to destroy 4 months after cutoff (cut off when case is closed) to be consistent with similar item in currently approved schedule

Changed from destroy 10 years after cutoff (cut off at end of each calendar year) to destroy 5 years after cutoff (cut off at end of each calendar year) Not needed longer for current business

GRS says destroy when 4 years old or when security cognizance is terminated whichever is sooner Agency says destroy 10 years after cutoff cut off when facility is terminated or material is no longer needed on a current basis Needed longer for current business

Deviates from GRS for reason stated in Item iF above

fOR OfFICIAL ~ OHLY

GENERAL SERVleES ADMINISTRATION NATIONAL ARCHlVIS AND ItfCoIDS SERVICES

PAGr

INTRASERVICE MpoundMORA)tOUM AND ENDORSEMENT z

011 TRANSACTION

TO DATE AND MESSAGE

middotWK GDR Jw 18 1985 Like t~uf tllree lIIrereltlbw =pbS from taie a ellCr tat we

r~esseg ree~tly this 8= bullbull ~ule is a ensliiati~~ er

~~

allid i ame cases Rave beell lllellifiea t be Illore s efilifie as well Ill

several ave beell reduQad eubwca11lti

0 1 ailll iteJlls (lb 1t 1i 13 23b 9-51 llCl 54b) are

entire flew ud al]1Iave bee ilieRtifiei b

as dis osab1e From $~ readilv 0f te deseri tiefl5 ltreviaed

ulfletel wi tk tis

~r t or It alilgtul~ be stressed tltattnf tern QMrati0Ila1 J ~~~~~~~~~~~~~~~~~~~~~~==~~

~ ~ 8 used in tile iesGlri tion ef i telil 1 t OS IS illteraal olllera-middot

-~ tmiddot 8 b t t f t b ~ ~ ~K-~~v~u~~n~0~u~~O~ ~s~u~s~a~~~~v~e~middot~o~~~e~r~a~~~~~s~e~~L~~~~~a~~~~~~n~~~e~~~~~a~~e~r_~e~R~s~e~~

is liMited te five series 29 all ef whiz~ were

~ ~ DiS~G5iti1l iftstructiens fer t~ ma~ent items i l~----------~~~~~~~~~~~~~==~~~~~~~

~ ~ in t~is middotlJil seaeles

~~ f

ME S SAG~

THEft ION - Jf bull eui bullbull of 0IIII joel rou _ til ODe ampoat uel blICk coatlDu ltiYel JUlllibered AIr -O UGh _t P oa OD top lIIIIelRaple the to6dleJgt Bela e DW oterie for

type of 1100 __ i 04lecl to the dower

Joe NUMBER ~PPRAISAL REPORT ON RECORDS DISPOSITION REQUEST NCl-263-84-4

SECTION I - ACTION TAKEN

1 APPROVED FOR DISPOSAL The records described under II items of the schedule except those that may be listed in blocks 2 3 and 4 of this secmiddot tion are diSPOsable because they do not have sufficient value for purposes of historical or other research functional documentation or the protection of Individual rights to warrant permanent retention by the Federal Government

IX 2 APPROVED FOR PERMANENT RETENTION The records described under the following item or items have been appraised by the National Archives LJ and Records service (NARSI and are designated for permanent retention by the Federal Gowrnment The agency will offer these records to NAAS as

specified In the schedule

ITEMS 14 23a 27 29 31 bull

D 3 DISPOSITION NOT APPROVED The records described under the following item or items are not approved for diSPOSition See Section ill of this form for explanation

D 4 WITHDRAWN The records described under the follOWing item or items have beltiln withdrawn at the request of the agencY

lltIJf1r APPRAISAL

CONmiddot CURRENCES

TITLE

APPRAISER

DIAECTOR RECORD DIVISION

irector Mi itary Archives Division

DATE

SECTION III - APPRAISERS COMMENTS

The attached SFl15Request for Records Disposition Authority updates previously approved records disposition schedule NCI-Z63-79-1 for the Office of Security(OS) Central Intelligence Agency In doing so OS proposes minor increases or reductions in the retention of temporary recordsand deviations from General Records Schedule requirements all of which are based on the use of the records for current business Several new items have been added which consist of routine administrative support type records all lack sufficient historical or other value to warrant continued preservation

Data such as arrangement volume dates of coverage and estiznated annual accushymulation has been added to items of records of enduring value listed in Section I Block Z above These records will be offered to the National Archives as specified in this job

In accordance with 36CFR 122870 items in this SFl15 not changed from previous authorizations have been marked out

Recommend approval

GENERAL SERVICES ADMINISTRATION GSA FORM 7238 (REV 8middot83)

7 Ti bull I e lJCO~N FfHl1 BE~NTI1fttIAl-~ 1 vatzona middot

~ ~ frchtves CONFIDENTIAL

f ~ - --- -~~ ~ ~

Washington DC 20408

Date June 101985

The Information 1n this Document is Classified Confidential in the Aggregate--Individual Portions are UnclassifiedFor Offioial Use Only

Reply to Annof NIR

Subject Appraisal of records covered by Job No NCl-263-84-4 (34 items)

To Director Military Archives Division- NNM

Enclosed for informal review is subject records disposition request submitted

by the Central Intelligence Agency(CIA)which covers records of its Office of

Security(OS)

This SF1l5 and certain attachments are security classified CONFIDENTIAL and

should be handled and safeguarded accordingly Reproduction in any form without

CIA approval is prohibited(see related enclosures)

The Office of Security develops maintains and operates security programs to

protect personnel facilities information and activities OS employees carry

out assignments in such areas as employe clearances contractor liaison

personnel protection and physical security activities bull

This schedule updates the disposition of OS records approved by NARS in prior

jobs cited in column 9 SF115 Revisions include listing several new items and

based on current need proposed changes (deviationsin the retention periods of

agency records from those authorized in the General Records Schedules(GRS)

In accordance with 36CFR 122870 items in this SF1l5 not changed from previous

authorizations have been marked out Note however that dates of coverage volume

and annual accumulation data is added to Permanent items --------- WARNING NOTICE

INTELLIGENCE SOURCES AND METHODS INVOLVED I Reproduotion Dissemination and

Extraotion of Information Controlled by Originator

Classi~ied by R C Tagge (NmM)

DECLOADR Derived from Job No NCl-263-84-4

-----------------National Archives and Records Administration

This job requires appraisal of only new items andor consideration of agency

requests for deviations from retention periods of records authorized for

disposal under the GRS Enclosed are adequate and reasonable explanations

respecting retention period changes which deviate--either up or down--from

tho~ authorized in the GRS Such changes based upon the agencys requireshy

ments in carrying out current business t should be granted

Concerning NEW items

Item Ib(1)amp(2) Reference to stafflike employees and others pertainsmiddot to

consultants and independent contractor personnel who are treated in security

matters such as clearances like regular agency employees especially where

special access security requirements are involved

Items If(l)ampt Ii These files are new hut their disposition is authorized by

the GRS cited

Item 13 These are log books containing support activities such as involvement

in routine investigations of personnel security clearances Substantive security

activities warranting continued preservation are among the files in item 14

Item 23b Examples of information in this item include general instructions to

employees on how to use the agencys Badge machine in order to enter agency

facilities Also general correspondence pertaining to the usual technical problems

associated with operating any new access system

Item 49 These are rosters of personnel having access to agency facilities on a

non-permanent basis Since these kinds of rosters freqently change as people

are added or dropped the agency usually updates them on a monthly basis

- 2 -

Item 50 This file pertains to security matters associated with contracts and

contractors e g security inspections to insure the contractor meets security

requirements

Item 51 This is general correspondence reflecting the various kinds of support

requested by contractors regarding physical personnel or information security

matters For example clarification of ~ecurity rules or surveys of contractor

facilities

Item 54b This file contains duplicate copies of threats received the original

of which is forwarded to the Secret Service FBI State or other appropriate

agency for investigative action

Items 55 -58 These files have been discontinued and cancelled They were

disposed of in accordance with authority in prior approved jobs cited in column 9

The agency does not anticipate creating these kinds of files in the future

All of the NEW items listed in this schedule are routine administrative support

type records clearly lacking sufficient historical or other value to warrant

continued preservation A such they should be disposed of as requested s

This schedule was reviewed and discussed with Dr Krauskopf(NNM) during

our meeting on June 6 1985

riom royal of this 115 as

t1--~ bull I

RAYMOND C TAGGE

submitted

NIRMStaff

Ends

fOR OFFICIAl USE ONLY

REASONS FOR CHANGES FROM OLD SCHEDULE AND DEVIATIONS FROM GRS

Item la

Item lb

Item lc

Item ld(l)

Item Ie

Item If

Item 19

Item 19(2)

Item lh

Item li

Item lj

Schedule 31-83

Changed from 20 to 30 years after date of last action in file Needed longer for current business Deviates from GRS for same reason

GRS says destroy upon notification of death or not later than 5 years after separation or transfer of employee or no later than 5 years after contract relationship expires whichever is applicable Agency says destroy nonderogatory files 20 years and derogatory files 30 years after date of last action in file Needed longer for current business

Changed from destroy 15 years (nonderogatory) and 20 years (derogatory) following date of ~ast action to destroy 10 years (nonderogatory) and 15 years (derogatory) after date of last action Not needed longer for current bUSiness Needed longer for current business than GRS specifies

Changed from destroy 5 years following date of last action to destroy 15 years after date of last significant action in the file to be consistent with similar items in current approved schedUles

Changed from destroy 5 (nonderogatory) and 20 years (derogatory) following date of last action to destroy 10 (nonderogatory) and 15 years (derogatory) after date of last action in the file Needed longer for nonderogatory and not as long for nonderogatory files Needed longer for current business than specified in GRS

Deviates from GRS because files are needed longer for current business

Deviates from GRS for reasons given on above item

Changed from destroy 20 years after date of last action in file to destroy 15 years after date of last action Not needed longer for current business

Changed from destroy 20 years (derogatory) after date of last action in file to destroy 10 years after date of last action in file Not needed longer for current business DeViates from GRS because needed longer for current business

DeViates from GRS because needed longer for current business

Changed from destroy 5 years after date of last action in file to destroy 3 years after date of last action in file Not needed longer for current business

f(Ji OffICIAL USE ONL l

fOR~ OFFICIAL U~ ONLY

Item lk

Item 11

Item 1m

Item In

Item lp(2)

Item 12b

Item 15

Item 16

Item 17

Item 19

Item 40

Item 45

Item 47

Changed from destroy 5 years following date of last action to destroy 3 years after date of last action in file Not needed longer for current business

Changed from destroy 5 15 or 20 years after date of last action in file to destroy 1 5 or 10 years after date of last action in file Not needed longer for current business

Changed from destroy when obsolete superseded or no longer needed for reference purposes to destroy 5 years after date of last reference in file to be more specific

Changed from destroy when obsolete superseded or no longer needed for reference to destroy 10 years following termination of site to be more specific

Changed from destroy 20 years after date Of last action to destroy 10 years after date of last action in file Not needed longer for current business

Changed from destroy 1 year after cutoff (cut off when letter drop cancelled) to destroy when superseded obsolete or no longer needed to provide more flexibility in disposing of those needed for either a shorter or longer retention period

GRS says destroy when 3 years old or upon discontinuance of facility whichever is sooner Agency says destroy 7 years after cutoff (cut off when facility is deactivated) Needed longer for current business

GRS says destroy when superseded or obsolete Agency says delete from system when 75 years old Time period is more specific

Changed from destroy at end of calendar year if person is separated from Agency to destroy 2 years after cutoff (cut off at end of each calendar year) to provide for earlier destruction Not needed longer for current business

Changed from destroy cards on completed cases at end of each calendar year and destroy when no longer needed to destroy 4 months after cutoff (cut off when case is closed) to be consistent with similar item in currently approved schedule

Changed from destroy 10 years after cutoff (cut off at end of each calendar year) to destroy 5 years after cutoff (cut off at end of each calendar year) Not needed longer for current business

GRS says destroy when 4 years old or when security cognizance is terminated whichever is sooner Agency says destroy 10 years after cutoff cut off when facility is terminated or material is no longer needed on a current basis Needed longer for current business

Deviates from GRS for reason stated in Item iF above

fOR OfFICIAL ~ OHLY

GENERAL SERVleES ADMINISTRATION NATIONAL ARCHlVIS AND ItfCoIDS SERVICES

PAGr

INTRASERVICE MpoundMORA)tOUM AND ENDORSEMENT z

011 TRANSACTION

TO DATE AND MESSAGE

middotWK GDR Jw 18 1985 Like t~uf tllree lIIrereltlbw =pbS from taie a ellCr tat we

r~esseg ree~tly this 8= bullbull ~ule is a ensliiati~~ er

~~

allid i ame cases Rave beell lllellifiea t be Illore s efilifie as well Ill

several ave beell reduQad eubwca11lti

0 1 ailll iteJlls (lb 1t 1i 13 23b 9-51 llCl 54b) are

entire flew ud al]1Iave bee ilieRtifiei b

as dis osab1e From $~ readilv 0f te deseri tiefl5 ltreviaed

ulfletel wi tk tis

~r t or It alilgtul~ be stressed tltattnf tern QMrati0Ila1 J ~~~~~~~~~~~~~~~~~~~~~~==~~

~ ~ 8 used in tile iesGlri tion ef i telil 1 t OS IS illteraal olllera-middot

-~ tmiddot 8 b t t f t b ~ ~ ~K-~~v~u~~n~0~u~~O~ ~s~u~s~a~~~~v~e~middot~o~~~e~r~a~~~~~s~e~~L~~~~~a~~~~~~n~~~e~~~~~a~~e~r_~e~R~s~e~~

is liMited te five series 29 all ef whiz~ were

~ ~ DiS~G5iti1l iftstructiens fer t~ ma~ent items i l~----------~~~~~~~~~~~~~==~~~~~~~

~ ~ in t~is middotlJil seaeles

~~ f

ME S SAG~

THEft ION - Jf bull eui bullbull of 0IIII joel rou _ til ODe ampoat uel blICk coatlDu ltiYel JUlllibered AIr -O UGh _t P oa OD top lIIIIelRaple the to6dleJgt Bela e DW oterie for

type of 1100 __ i 04lecl to the dower

7 Ti bull I e lJCO~N FfHl1 BE~NTI1fttIAl-~ 1 vatzona middot

~ ~ frchtves CONFIDENTIAL

f ~ - --- -~~ ~ ~

Washington DC 20408

Date June 101985

The Information 1n this Document is Classified Confidential in the Aggregate--Individual Portions are UnclassifiedFor Offioial Use Only

Reply to Annof NIR

Subject Appraisal of records covered by Job No NCl-263-84-4 (34 items)

To Director Military Archives Division- NNM

Enclosed for informal review is subject records disposition request submitted

by the Central Intelligence Agency(CIA)which covers records of its Office of

Security(OS)

This SF1l5 and certain attachments are security classified CONFIDENTIAL and

should be handled and safeguarded accordingly Reproduction in any form without

CIA approval is prohibited(see related enclosures)

The Office of Security develops maintains and operates security programs to

protect personnel facilities information and activities OS employees carry

out assignments in such areas as employe clearances contractor liaison

personnel protection and physical security activities bull

This schedule updates the disposition of OS records approved by NARS in prior

jobs cited in column 9 SF115 Revisions include listing several new items and

based on current need proposed changes (deviationsin the retention periods of

agency records from those authorized in the General Records Schedules(GRS)

In accordance with 36CFR 122870 items in this SF1l5 not changed from previous

authorizations have been marked out Note however that dates of coverage volume

and annual accumulation data is added to Permanent items --------- WARNING NOTICE

INTELLIGENCE SOURCES AND METHODS INVOLVED I Reproduotion Dissemination and

Extraotion of Information Controlled by Originator

Classi~ied by R C Tagge (NmM)

DECLOADR Derived from Job No NCl-263-84-4

-----------------National Archives and Records Administration

This job requires appraisal of only new items andor consideration of agency

requests for deviations from retention periods of records authorized for

disposal under the GRS Enclosed are adequate and reasonable explanations

respecting retention period changes which deviate--either up or down--from

tho~ authorized in the GRS Such changes based upon the agencys requireshy

ments in carrying out current business t should be granted

Concerning NEW items

Item Ib(1)amp(2) Reference to stafflike employees and others pertainsmiddot to

consultants and independent contractor personnel who are treated in security

matters such as clearances like regular agency employees especially where

special access security requirements are involved

Items If(l)ampt Ii These files are new hut their disposition is authorized by

the GRS cited

Item 13 These are log books containing support activities such as involvement

in routine investigations of personnel security clearances Substantive security

activities warranting continued preservation are among the files in item 14

Item 23b Examples of information in this item include general instructions to

employees on how to use the agencys Badge machine in order to enter agency

facilities Also general correspondence pertaining to the usual technical problems

associated with operating any new access system

Item 49 These are rosters of personnel having access to agency facilities on a

non-permanent basis Since these kinds of rosters freqently change as people

are added or dropped the agency usually updates them on a monthly basis

- 2 -

Item 50 This file pertains to security matters associated with contracts and

contractors e g security inspections to insure the contractor meets security

requirements

Item 51 This is general correspondence reflecting the various kinds of support

requested by contractors regarding physical personnel or information security

matters For example clarification of ~ecurity rules or surveys of contractor

facilities

Item 54b This file contains duplicate copies of threats received the original

of which is forwarded to the Secret Service FBI State or other appropriate

agency for investigative action

Items 55 -58 These files have been discontinued and cancelled They were

disposed of in accordance with authority in prior approved jobs cited in column 9

The agency does not anticipate creating these kinds of files in the future

All of the NEW items listed in this schedule are routine administrative support

type records clearly lacking sufficient historical or other value to warrant

continued preservation A such they should be disposed of as requested s

This schedule was reviewed and discussed with Dr Krauskopf(NNM) during

our meeting on June 6 1985

riom royal of this 115 as

t1--~ bull I

RAYMOND C TAGGE

submitted

NIRMStaff

Ends

fOR OFFICIAl USE ONLY

REASONS FOR CHANGES FROM OLD SCHEDULE AND DEVIATIONS FROM GRS

Item la

Item lb

Item lc

Item ld(l)

Item Ie

Item If

Item 19

Item 19(2)

Item lh

Item li

Item lj

Schedule 31-83

Changed from 20 to 30 years after date of last action in file Needed longer for current business Deviates from GRS for same reason

GRS says destroy upon notification of death or not later than 5 years after separation or transfer of employee or no later than 5 years after contract relationship expires whichever is applicable Agency says destroy nonderogatory files 20 years and derogatory files 30 years after date of last action in file Needed longer for current business

Changed from destroy 15 years (nonderogatory) and 20 years (derogatory) following date of ~ast action to destroy 10 years (nonderogatory) and 15 years (derogatory) after date of last action Not needed longer for current bUSiness Needed longer for current business than GRS specifies

Changed from destroy 5 years following date of last action to destroy 15 years after date of last significant action in the file to be consistent with similar items in current approved schedUles

Changed from destroy 5 (nonderogatory) and 20 years (derogatory) following date of last action to destroy 10 (nonderogatory) and 15 years (derogatory) after date of last action in the file Needed longer for nonderogatory and not as long for nonderogatory files Needed longer for current business than specified in GRS

Deviates from GRS because files are needed longer for current business

Deviates from GRS for reasons given on above item

Changed from destroy 20 years after date of last action in file to destroy 15 years after date of last action Not needed longer for current business

Changed from destroy 20 years (derogatory) after date of last action in file to destroy 10 years after date of last action in file Not needed longer for current business DeViates from GRS because needed longer for current business

DeViates from GRS because needed longer for current business

Changed from destroy 5 years after date of last action in file to destroy 3 years after date of last action in file Not needed longer for current business

f(Ji OffICIAL USE ONL l

fOR~ OFFICIAL U~ ONLY

Item lk

Item 11

Item 1m

Item In

Item lp(2)

Item 12b

Item 15

Item 16

Item 17

Item 19

Item 40

Item 45

Item 47

Changed from destroy 5 years following date of last action to destroy 3 years after date of last action in file Not needed longer for current business

Changed from destroy 5 15 or 20 years after date of last action in file to destroy 1 5 or 10 years after date of last action in file Not needed longer for current business

Changed from destroy when obsolete superseded or no longer needed for reference purposes to destroy 5 years after date of last reference in file to be more specific

Changed from destroy when obsolete superseded or no longer needed for reference to destroy 10 years following termination of site to be more specific

Changed from destroy 20 years after date Of last action to destroy 10 years after date of last action in file Not needed longer for current business

Changed from destroy 1 year after cutoff (cut off when letter drop cancelled) to destroy when superseded obsolete or no longer needed to provide more flexibility in disposing of those needed for either a shorter or longer retention period

GRS says destroy when 3 years old or upon discontinuance of facility whichever is sooner Agency says destroy 7 years after cutoff (cut off when facility is deactivated) Needed longer for current business

GRS says destroy when superseded or obsolete Agency says delete from system when 75 years old Time period is more specific

Changed from destroy at end of calendar year if person is separated from Agency to destroy 2 years after cutoff (cut off at end of each calendar year) to provide for earlier destruction Not needed longer for current business

Changed from destroy cards on completed cases at end of each calendar year and destroy when no longer needed to destroy 4 months after cutoff (cut off when case is closed) to be consistent with similar item in currently approved schedule

Changed from destroy 10 years after cutoff (cut off at end of each calendar year) to destroy 5 years after cutoff (cut off at end of each calendar year) Not needed longer for current business

GRS says destroy when 4 years old or when security cognizance is terminated whichever is sooner Agency says destroy 10 years after cutoff cut off when facility is terminated or material is no longer needed on a current basis Needed longer for current business

Deviates from GRS for reason stated in Item iF above

fOR OfFICIAL ~ OHLY

GENERAL SERVleES ADMINISTRATION NATIONAL ARCHlVIS AND ItfCoIDS SERVICES

PAGr

INTRASERVICE MpoundMORA)tOUM AND ENDORSEMENT z

011 TRANSACTION

TO DATE AND MESSAGE

middotWK GDR Jw 18 1985 Like t~uf tllree lIIrereltlbw =pbS from taie a ellCr tat we

r~esseg ree~tly this 8= bullbull ~ule is a ensliiati~~ er

~~

allid i ame cases Rave beell lllellifiea t be Illore s efilifie as well Ill

several ave beell reduQad eubwca11lti

0 1 ailll iteJlls (lb 1t 1i 13 23b 9-51 llCl 54b) are

entire flew ud al]1Iave bee ilieRtifiei b

as dis osab1e From $~ readilv 0f te deseri tiefl5 ltreviaed

ulfletel wi tk tis

~r t or It alilgtul~ be stressed tltattnf tern QMrati0Ila1 J ~~~~~~~~~~~~~~~~~~~~~~==~~

~ ~ 8 used in tile iesGlri tion ef i telil 1 t OS IS illteraal olllera-middot

-~ tmiddot 8 b t t f t b ~ ~ ~K-~~v~u~~n~0~u~~O~ ~s~u~s~a~~~~v~e~middot~o~~~e~r~a~~~~~s~e~~L~~~~~a~~~~~~n~~~e~~~~~a~~e~r_~e~R~s~e~~

is liMited te five series 29 all ef whiz~ were

~ ~ DiS~G5iti1l iftstructiens fer t~ ma~ent items i l~----------~~~~~~~~~~~~~==~~~~~~~

~ ~ in t~is middotlJil seaeles

~~ f

ME S SAG~

THEft ION - Jf bull eui bullbull of 0IIII joel rou _ til ODe ampoat uel blICk coatlDu ltiYel JUlllibered AIr -O UGh _t P oa OD top lIIIIelRaple the to6dleJgt Bela e DW oterie for

type of 1100 __ i 04lecl to the dower

This job requires appraisal of only new items andor consideration of agency

requests for deviations from retention periods of records authorized for

disposal under the GRS Enclosed are adequate and reasonable explanations

respecting retention period changes which deviate--either up or down--from

tho~ authorized in the GRS Such changes based upon the agencys requireshy

ments in carrying out current business t should be granted

Concerning NEW items

Item Ib(1)amp(2) Reference to stafflike employees and others pertainsmiddot to

consultants and independent contractor personnel who are treated in security

matters such as clearances like regular agency employees especially where

special access security requirements are involved

Items If(l)ampt Ii These files are new hut their disposition is authorized by

the GRS cited

Item 13 These are log books containing support activities such as involvement

in routine investigations of personnel security clearances Substantive security

activities warranting continued preservation are among the files in item 14

Item 23b Examples of information in this item include general instructions to

employees on how to use the agencys Badge machine in order to enter agency

facilities Also general correspondence pertaining to the usual technical problems

associated with operating any new access system

Item 49 These are rosters of personnel having access to agency facilities on a

non-permanent basis Since these kinds of rosters freqently change as people

are added or dropped the agency usually updates them on a monthly basis

- 2 -

Item 50 This file pertains to security matters associated with contracts and

contractors e g security inspections to insure the contractor meets security

requirements

Item 51 This is general correspondence reflecting the various kinds of support

requested by contractors regarding physical personnel or information security

matters For example clarification of ~ecurity rules or surveys of contractor

facilities

Item 54b This file contains duplicate copies of threats received the original

of which is forwarded to the Secret Service FBI State or other appropriate

agency for investigative action

Items 55 -58 These files have been discontinued and cancelled They were

disposed of in accordance with authority in prior approved jobs cited in column 9

The agency does not anticipate creating these kinds of files in the future

All of the NEW items listed in this schedule are routine administrative support

type records clearly lacking sufficient historical or other value to warrant

continued preservation A such they should be disposed of as requested s

This schedule was reviewed and discussed with Dr Krauskopf(NNM) during

our meeting on June 6 1985

riom royal of this 115 as

t1--~ bull I

RAYMOND C TAGGE

submitted

NIRMStaff

Ends

fOR OFFICIAl USE ONLY

REASONS FOR CHANGES FROM OLD SCHEDULE AND DEVIATIONS FROM GRS

Item la

Item lb

Item lc

Item ld(l)

Item Ie

Item If

Item 19

Item 19(2)

Item lh

Item li

Item lj

Schedule 31-83

Changed from 20 to 30 years after date of last action in file Needed longer for current business Deviates from GRS for same reason

GRS says destroy upon notification of death or not later than 5 years after separation or transfer of employee or no later than 5 years after contract relationship expires whichever is applicable Agency says destroy nonderogatory files 20 years and derogatory files 30 years after date of last action in file Needed longer for current business

Changed from destroy 15 years (nonderogatory) and 20 years (derogatory) following date of ~ast action to destroy 10 years (nonderogatory) and 15 years (derogatory) after date of last action Not needed longer for current bUSiness Needed longer for current business than GRS specifies

Changed from destroy 5 years following date of last action to destroy 15 years after date of last significant action in the file to be consistent with similar items in current approved schedUles

Changed from destroy 5 (nonderogatory) and 20 years (derogatory) following date of last action to destroy 10 (nonderogatory) and 15 years (derogatory) after date of last action in the file Needed longer for nonderogatory and not as long for nonderogatory files Needed longer for current business than specified in GRS

Deviates from GRS because files are needed longer for current business

Deviates from GRS for reasons given on above item

Changed from destroy 20 years after date of last action in file to destroy 15 years after date of last action Not needed longer for current business

Changed from destroy 20 years (derogatory) after date of last action in file to destroy 10 years after date of last action in file Not needed longer for current business DeViates from GRS because needed longer for current business

DeViates from GRS because needed longer for current business

Changed from destroy 5 years after date of last action in file to destroy 3 years after date of last action in file Not needed longer for current business

f(Ji OffICIAL USE ONL l

fOR~ OFFICIAL U~ ONLY

Item lk

Item 11

Item 1m

Item In

Item lp(2)

Item 12b

Item 15

Item 16

Item 17

Item 19

Item 40

Item 45

Item 47

Changed from destroy 5 years following date of last action to destroy 3 years after date of last action in file Not needed longer for current business

Changed from destroy 5 15 or 20 years after date of last action in file to destroy 1 5 or 10 years after date of last action in file Not needed longer for current business

Changed from destroy when obsolete superseded or no longer needed for reference purposes to destroy 5 years after date of last reference in file to be more specific

Changed from destroy when obsolete superseded or no longer needed for reference to destroy 10 years following termination of site to be more specific

Changed from destroy 20 years after date Of last action to destroy 10 years after date of last action in file Not needed longer for current business

Changed from destroy 1 year after cutoff (cut off when letter drop cancelled) to destroy when superseded obsolete or no longer needed to provide more flexibility in disposing of those needed for either a shorter or longer retention period

GRS says destroy when 3 years old or upon discontinuance of facility whichever is sooner Agency says destroy 7 years after cutoff (cut off when facility is deactivated) Needed longer for current business

GRS says destroy when superseded or obsolete Agency says delete from system when 75 years old Time period is more specific

Changed from destroy at end of calendar year if person is separated from Agency to destroy 2 years after cutoff (cut off at end of each calendar year) to provide for earlier destruction Not needed longer for current business

Changed from destroy cards on completed cases at end of each calendar year and destroy when no longer needed to destroy 4 months after cutoff (cut off when case is closed) to be consistent with similar item in currently approved schedule

Changed from destroy 10 years after cutoff (cut off at end of each calendar year) to destroy 5 years after cutoff (cut off at end of each calendar year) Not needed longer for current business

GRS says destroy when 4 years old or when security cognizance is terminated whichever is sooner Agency says destroy 10 years after cutoff cut off when facility is terminated or material is no longer needed on a current basis Needed longer for current business

Deviates from GRS for reason stated in Item iF above

fOR OfFICIAL ~ OHLY

GENERAL SERVleES ADMINISTRATION NATIONAL ARCHlVIS AND ItfCoIDS SERVICES

PAGr

INTRASERVICE MpoundMORA)tOUM AND ENDORSEMENT z

011 TRANSACTION

TO DATE AND MESSAGE

middotWK GDR Jw 18 1985 Like t~uf tllree lIIrereltlbw =pbS from taie a ellCr tat we

r~esseg ree~tly this 8= bullbull ~ule is a ensliiati~~ er

~~

allid i ame cases Rave beell lllellifiea t be Illore s efilifie as well Ill

several ave beell reduQad eubwca11lti

0 1 ailll iteJlls (lb 1t 1i 13 23b 9-51 llCl 54b) are

entire flew ud al]1Iave bee ilieRtifiei b

as dis osab1e From $~ readilv 0f te deseri tiefl5 ltreviaed

ulfletel wi tk tis

~r t or It alilgtul~ be stressed tltattnf tern QMrati0Ila1 J ~~~~~~~~~~~~~~~~~~~~~~==~~

~ ~ 8 used in tile iesGlri tion ef i telil 1 t OS IS illteraal olllera-middot

-~ tmiddot 8 b t t f t b ~ ~ ~K-~~v~u~~n~0~u~~O~ ~s~u~s~a~~~~v~e~middot~o~~~e~r~a~~~~~s~e~~L~~~~~a~~~~~~n~~~e~~~~~a~~e~r_~e~R~s~e~~

is liMited te five series 29 all ef whiz~ were

~ ~ DiS~G5iti1l iftstructiens fer t~ ma~ent items i l~----------~~~~~~~~~~~~~==~~~~~~~

~ ~ in t~is middotlJil seaeles

~~ f

ME S SAG~

THEft ION - Jf bull eui bullbull of 0IIII joel rou _ til ODe ampoat uel blICk coatlDu ltiYel JUlllibered AIr -O UGh _t P oa OD top lIIIIelRaple the to6dleJgt Bela e DW oterie for

type of 1100 __ i 04lecl to the dower

Item 50 This file pertains to security matters associated with contracts and

contractors e g security inspections to insure the contractor meets security

requirements

Item 51 This is general correspondence reflecting the various kinds of support

requested by contractors regarding physical personnel or information security

matters For example clarification of ~ecurity rules or surveys of contractor

facilities

Item 54b This file contains duplicate copies of threats received the original

of which is forwarded to the Secret Service FBI State or other appropriate

agency for investigative action

Items 55 -58 These files have been discontinued and cancelled They were

disposed of in accordance with authority in prior approved jobs cited in column 9

The agency does not anticipate creating these kinds of files in the future

All of the NEW items listed in this schedule are routine administrative support

type records clearly lacking sufficient historical or other value to warrant

continued preservation A such they should be disposed of as requested s

This schedule was reviewed and discussed with Dr Krauskopf(NNM) during

our meeting on June 6 1985

riom royal of this 115 as

t1--~ bull I

RAYMOND C TAGGE

submitted

NIRMStaff

Ends

fOR OFFICIAl USE ONLY

REASONS FOR CHANGES FROM OLD SCHEDULE AND DEVIATIONS FROM GRS

Item la

Item lb

Item lc

Item ld(l)

Item Ie

Item If

Item 19

Item 19(2)

Item lh

Item li

Item lj

Schedule 31-83

Changed from 20 to 30 years after date of last action in file Needed longer for current business Deviates from GRS for same reason

GRS says destroy upon notification of death or not later than 5 years after separation or transfer of employee or no later than 5 years after contract relationship expires whichever is applicable Agency says destroy nonderogatory files 20 years and derogatory files 30 years after date of last action in file Needed longer for current business

Changed from destroy 15 years (nonderogatory) and 20 years (derogatory) following date of ~ast action to destroy 10 years (nonderogatory) and 15 years (derogatory) after date of last action Not needed longer for current bUSiness Needed longer for current business than GRS specifies

Changed from destroy 5 years following date of last action to destroy 15 years after date of last significant action in the file to be consistent with similar items in current approved schedUles

Changed from destroy 5 (nonderogatory) and 20 years (derogatory) following date of last action to destroy 10 (nonderogatory) and 15 years (derogatory) after date of last action in the file Needed longer for nonderogatory and not as long for nonderogatory files Needed longer for current business than specified in GRS

Deviates from GRS because files are needed longer for current business

Deviates from GRS for reasons given on above item

Changed from destroy 20 years after date of last action in file to destroy 15 years after date of last action Not needed longer for current business

Changed from destroy 20 years (derogatory) after date of last action in file to destroy 10 years after date of last action in file Not needed longer for current business DeViates from GRS because needed longer for current business

DeViates from GRS because needed longer for current business

Changed from destroy 5 years after date of last action in file to destroy 3 years after date of last action in file Not needed longer for current business

f(Ji OffICIAL USE ONL l

fOR~ OFFICIAL U~ ONLY

Item lk

Item 11

Item 1m

Item In

Item lp(2)

Item 12b

Item 15

Item 16

Item 17

Item 19

Item 40

Item 45

Item 47

Changed from destroy 5 years following date of last action to destroy 3 years after date of last action in file Not needed longer for current business

Changed from destroy 5 15 or 20 years after date of last action in file to destroy 1 5 or 10 years after date of last action in file Not needed longer for current business

Changed from destroy when obsolete superseded or no longer needed for reference purposes to destroy 5 years after date of last reference in file to be more specific

Changed from destroy when obsolete superseded or no longer needed for reference to destroy 10 years following termination of site to be more specific

Changed from destroy 20 years after date Of last action to destroy 10 years after date of last action in file Not needed longer for current business

Changed from destroy 1 year after cutoff (cut off when letter drop cancelled) to destroy when superseded obsolete or no longer needed to provide more flexibility in disposing of those needed for either a shorter or longer retention period

GRS says destroy when 3 years old or upon discontinuance of facility whichever is sooner Agency says destroy 7 years after cutoff (cut off when facility is deactivated) Needed longer for current business

GRS says destroy when superseded or obsolete Agency says delete from system when 75 years old Time period is more specific

Changed from destroy at end of calendar year if person is separated from Agency to destroy 2 years after cutoff (cut off at end of each calendar year) to provide for earlier destruction Not needed longer for current business

Changed from destroy cards on completed cases at end of each calendar year and destroy when no longer needed to destroy 4 months after cutoff (cut off when case is closed) to be consistent with similar item in currently approved schedule

Changed from destroy 10 years after cutoff (cut off at end of each calendar year) to destroy 5 years after cutoff (cut off at end of each calendar year) Not needed longer for current business

GRS says destroy when 4 years old or when security cognizance is terminated whichever is sooner Agency says destroy 10 years after cutoff cut off when facility is terminated or material is no longer needed on a current basis Needed longer for current business

Deviates from GRS for reason stated in Item iF above

fOR OfFICIAL ~ OHLY

GENERAL SERVleES ADMINISTRATION NATIONAL ARCHlVIS AND ItfCoIDS SERVICES

PAGr

INTRASERVICE MpoundMORA)tOUM AND ENDORSEMENT z

011 TRANSACTION

TO DATE AND MESSAGE

middotWK GDR Jw 18 1985 Like t~uf tllree lIIrereltlbw =pbS from taie a ellCr tat we

r~esseg ree~tly this 8= bullbull ~ule is a ensliiati~~ er

~~

allid i ame cases Rave beell lllellifiea t be Illore s efilifie as well Ill

several ave beell reduQad eubwca11lti

0 1 ailll iteJlls (lb 1t 1i 13 23b 9-51 llCl 54b) are

entire flew ud al]1Iave bee ilieRtifiei b

as dis osab1e From $~ readilv 0f te deseri tiefl5 ltreviaed

ulfletel wi tk tis

~r t or It alilgtul~ be stressed tltattnf tern QMrati0Ila1 J ~~~~~~~~~~~~~~~~~~~~~~==~~

~ ~ 8 used in tile iesGlri tion ef i telil 1 t OS IS illteraal olllera-middot

-~ tmiddot 8 b t t f t b ~ ~ ~K-~~v~u~~n~0~u~~O~ ~s~u~s~a~~~~v~e~middot~o~~~e~r~a~~~~~s~e~~L~~~~~a~~~~~~n~~~e~~~~~a~~e~r_~e~R~s~e~~

is liMited te five series 29 all ef whiz~ were

~ ~ DiS~G5iti1l iftstructiens fer t~ ma~ent items i l~----------~~~~~~~~~~~~~==~~~~~~~

~ ~ in t~is middotlJil seaeles

~~ f

ME S SAG~

THEft ION - Jf bull eui bullbull of 0IIII joel rou _ til ODe ampoat uel blICk coatlDu ltiYel JUlllibered AIr -O UGh _t P oa OD top lIIIIelRaple the to6dleJgt Bela e DW oterie for

type of 1100 __ i 04lecl to the dower

fOR OFFICIAl USE ONLY

REASONS FOR CHANGES FROM OLD SCHEDULE AND DEVIATIONS FROM GRS

Item la

Item lb

Item lc

Item ld(l)

Item Ie

Item If

Item 19

Item 19(2)

Item lh

Item li

Item lj

Schedule 31-83

Changed from 20 to 30 years after date of last action in file Needed longer for current business Deviates from GRS for same reason

GRS says destroy upon notification of death or not later than 5 years after separation or transfer of employee or no later than 5 years after contract relationship expires whichever is applicable Agency says destroy nonderogatory files 20 years and derogatory files 30 years after date of last action in file Needed longer for current business

Changed from destroy 15 years (nonderogatory) and 20 years (derogatory) following date of ~ast action to destroy 10 years (nonderogatory) and 15 years (derogatory) after date of last action Not needed longer for current bUSiness Needed longer for current business than GRS specifies

Changed from destroy 5 years following date of last action to destroy 15 years after date of last significant action in the file to be consistent with similar items in current approved schedUles

Changed from destroy 5 (nonderogatory) and 20 years (derogatory) following date of last action to destroy 10 (nonderogatory) and 15 years (derogatory) after date of last action in the file Needed longer for nonderogatory and not as long for nonderogatory files Needed longer for current business than specified in GRS

Deviates from GRS because files are needed longer for current business

Deviates from GRS for reasons given on above item

Changed from destroy 20 years after date of last action in file to destroy 15 years after date of last action Not needed longer for current business

Changed from destroy 20 years (derogatory) after date of last action in file to destroy 10 years after date of last action in file Not needed longer for current business DeViates from GRS because needed longer for current business

DeViates from GRS because needed longer for current business

Changed from destroy 5 years after date of last action in file to destroy 3 years after date of last action in file Not needed longer for current business

f(Ji OffICIAL USE ONL l

fOR~ OFFICIAL U~ ONLY

Item lk

Item 11

Item 1m

Item In

Item lp(2)

Item 12b

Item 15

Item 16

Item 17

Item 19

Item 40

Item 45

Item 47

Changed from destroy 5 years following date of last action to destroy 3 years after date of last action in file Not needed longer for current business

Changed from destroy 5 15 or 20 years after date of last action in file to destroy 1 5 or 10 years after date of last action in file Not needed longer for current business

Changed from destroy when obsolete superseded or no longer needed for reference purposes to destroy 5 years after date of last reference in file to be more specific

Changed from destroy when obsolete superseded or no longer needed for reference to destroy 10 years following termination of site to be more specific

Changed from destroy 20 years after date Of last action to destroy 10 years after date of last action in file Not needed longer for current business

Changed from destroy 1 year after cutoff (cut off when letter drop cancelled) to destroy when superseded obsolete or no longer needed to provide more flexibility in disposing of those needed for either a shorter or longer retention period

GRS says destroy when 3 years old or upon discontinuance of facility whichever is sooner Agency says destroy 7 years after cutoff (cut off when facility is deactivated) Needed longer for current business

GRS says destroy when superseded or obsolete Agency says delete from system when 75 years old Time period is more specific

Changed from destroy at end of calendar year if person is separated from Agency to destroy 2 years after cutoff (cut off at end of each calendar year) to provide for earlier destruction Not needed longer for current business

Changed from destroy cards on completed cases at end of each calendar year and destroy when no longer needed to destroy 4 months after cutoff (cut off when case is closed) to be consistent with similar item in currently approved schedule

Changed from destroy 10 years after cutoff (cut off at end of each calendar year) to destroy 5 years after cutoff (cut off at end of each calendar year) Not needed longer for current business

GRS says destroy when 4 years old or when security cognizance is terminated whichever is sooner Agency says destroy 10 years after cutoff cut off when facility is terminated or material is no longer needed on a current basis Needed longer for current business

Deviates from GRS for reason stated in Item iF above

fOR OfFICIAL ~ OHLY

GENERAL SERVleES ADMINISTRATION NATIONAL ARCHlVIS AND ItfCoIDS SERVICES

PAGr

INTRASERVICE MpoundMORA)tOUM AND ENDORSEMENT z

011 TRANSACTION

TO DATE AND MESSAGE

middotWK GDR Jw 18 1985 Like t~uf tllree lIIrereltlbw =pbS from taie a ellCr tat we

r~esseg ree~tly this 8= bullbull ~ule is a ensliiati~~ er

~~

allid i ame cases Rave beell lllellifiea t be Illore s efilifie as well Ill

several ave beell reduQad eubwca11lti

0 1 ailll iteJlls (lb 1t 1i 13 23b 9-51 llCl 54b) are

entire flew ud al]1Iave bee ilieRtifiei b

as dis osab1e From $~ readilv 0f te deseri tiefl5 ltreviaed

ulfletel wi tk tis

~r t or It alilgtul~ be stressed tltattnf tern QMrati0Ila1 J ~~~~~~~~~~~~~~~~~~~~~~==~~

~ ~ 8 used in tile iesGlri tion ef i telil 1 t OS IS illteraal olllera-middot

-~ tmiddot 8 b t t f t b ~ ~ ~K-~~v~u~~n~0~u~~O~ ~s~u~s~a~~~~v~e~middot~o~~~e~r~a~~~~~s~e~~L~~~~~a~~~~~~n~~~e~~~~~a~~e~r_~e~R~s~e~~

is liMited te five series 29 all ef whiz~ were

~ ~ DiS~G5iti1l iftstructiens fer t~ ma~ent items i l~----------~~~~~~~~~~~~~==~~~~~~~

~ ~ in t~is middotlJil seaeles

~~ f

ME S SAG~

THEft ION - Jf bull eui bullbull of 0IIII joel rou _ til ODe ampoat uel blICk coatlDu ltiYel JUlllibered AIr -O UGh _t P oa OD top lIIIIelRaple the to6dleJgt Bela e DW oterie for

type of 1100 __ i 04lecl to the dower

fOR~ OFFICIAL U~ ONLY

Item lk

Item 11

Item 1m

Item In

Item lp(2)

Item 12b

Item 15

Item 16

Item 17

Item 19

Item 40

Item 45

Item 47

Changed from destroy 5 years following date of last action to destroy 3 years after date of last action in file Not needed longer for current business

Changed from destroy 5 15 or 20 years after date of last action in file to destroy 1 5 or 10 years after date of last action in file Not needed longer for current business

Changed from destroy when obsolete superseded or no longer needed for reference purposes to destroy 5 years after date of last reference in file to be more specific

Changed from destroy when obsolete superseded or no longer needed for reference to destroy 10 years following termination of site to be more specific

Changed from destroy 20 years after date Of last action to destroy 10 years after date of last action in file Not needed longer for current business

Changed from destroy 1 year after cutoff (cut off when letter drop cancelled) to destroy when superseded obsolete or no longer needed to provide more flexibility in disposing of those needed for either a shorter or longer retention period

GRS says destroy when 3 years old or upon discontinuance of facility whichever is sooner Agency says destroy 7 years after cutoff (cut off when facility is deactivated) Needed longer for current business

GRS says destroy when superseded or obsolete Agency says delete from system when 75 years old Time period is more specific

Changed from destroy at end of calendar year if person is separated from Agency to destroy 2 years after cutoff (cut off at end of each calendar year) to provide for earlier destruction Not needed longer for current business

Changed from destroy cards on completed cases at end of each calendar year and destroy when no longer needed to destroy 4 months after cutoff (cut off when case is closed) to be consistent with similar item in currently approved schedule

Changed from destroy 10 years after cutoff (cut off at end of each calendar year) to destroy 5 years after cutoff (cut off at end of each calendar year) Not needed longer for current business

GRS says destroy when 4 years old or when security cognizance is terminated whichever is sooner Agency says destroy 10 years after cutoff cut off when facility is terminated or material is no longer needed on a current basis Needed longer for current business

Deviates from GRS for reason stated in Item iF above

fOR OfFICIAL ~ OHLY

GENERAL SERVleES ADMINISTRATION NATIONAL ARCHlVIS AND ItfCoIDS SERVICES

PAGr

INTRASERVICE MpoundMORA)tOUM AND ENDORSEMENT z

011 TRANSACTION

TO DATE AND MESSAGE

middotWK GDR Jw 18 1985 Like t~uf tllree lIIrereltlbw =pbS from taie a ellCr tat we

r~esseg ree~tly this 8= bullbull ~ule is a ensliiati~~ er

~~

allid i ame cases Rave beell lllellifiea t be Illore s efilifie as well Ill

several ave beell reduQad eubwca11lti

0 1 ailll iteJlls (lb 1t 1i 13 23b 9-51 llCl 54b) are

entire flew ud al]1Iave bee ilieRtifiei b

as dis osab1e From $~ readilv 0f te deseri tiefl5 ltreviaed

ulfletel wi tk tis

~r t or It alilgtul~ be stressed tltattnf tern QMrati0Ila1 J ~~~~~~~~~~~~~~~~~~~~~~==~~

~ ~ 8 used in tile iesGlri tion ef i telil 1 t OS IS illteraal olllera-middot

-~ tmiddot 8 b t t f t b ~ ~ ~K-~~v~u~~n~0~u~~O~ ~s~u~s~a~~~~v~e~middot~o~~~e~r~a~~~~~s~e~~L~~~~~a~~~~~~n~~~e~~~~~a~~e~r_~e~R~s~e~~

is liMited te five series 29 all ef whiz~ were

~ ~ DiS~G5iti1l iftstructiens fer t~ ma~ent items i l~----------~~~~~~~~~~~~~==~~~~~~~

~ ~ in t~is middotlJil seaeles

~~ f

ME S SAG~

THEft ION - Jf bull eui bullbull of 0IIII joel rou _ til ODe ampoat uel blICk coatlDu ltiYel JUlllibered AIr -O UGh _t P oa OD top lIIIIelRaple the to6dleJgt Bela e DW oterie for

type of 1100 __ i 04lecl to the dower

GENERAL SERVleES ADMINISTRATION NATIONAL ARCHlVIS AND ItfCoIDS SERVICES

PAGr

INTRASERVICE MpoundMORA)tOUM AND ENDORSEMENT z

011 TRANSACTION

TO DATE AND MESSAGE

middotWK GDR Jw 18 1985 Like t~uf tllree lIIrereltlbw =pbS from taie a ellCr tat we

r~esseg ree~tly this 8= bullbull ~ule is a ensliiati~~ er

~~

allid i ame cases Rave beell lllellifiea t be Illore s efilifie as well Ill

several ave beell reduQad eubwca11lti

0 1 ailll iteJlls (lb 1t 1i 13 23b 9-51 llCl 54b) are

entire flew ud al]1Iave bee ilieRtifiei b

as dis osab1e From $~ readilv 0f te deseri tiefl5 ltreviaed

ulfletel wi tk tis

~r t or It alilgtul~ be stressed tltattnf tern QMrati0Ila1 J ~~~~~~~~~~~~~~~~~~~~~~==~~

~ ~ 8 used in tile iesGlri tion ef i telil 1 t OS IS illteraal olllera-middot

-~ tmiddot 8 b t t f t b ~ ~ ~K-~~v~u~~n~0~u~~O~ ~s~u~s~a~~~~v~e~middot~o~~~e~r~a~~~~~s~e~~L~~~~~a~~~~~~n~~~e~~~~~a~~e~r_~e~R~s~e~~

is liMited te five series 29 all ef whiz~ were

~ ~ DiS~G5iti1l iftstructiens fer t~ ma~ent items i l~----------~~~~~~~~~~~~~==~~~~~~~

~ ~ in t~is middotlJil seaeles

~~ f

ME S SAG~

THEft ION - Jf bull eui bullbull of 0IIII joel rou _ til ODe ampoat uel blICk coatlDu ltiYel JUlllibered AIr -O UGh _t P oa OD top lIIIIelRaple the to6dleJgt Bela e DW oterie for

type of 1100 __ i 04lecl to the dower

ME S SAG~

THEft ION - Jf bull eui bullbull of 0IIII joel rou _ til ODe ampoat uel blICk coatlDu ltiYel JUlllibered AIr -O UGh _t P oa OD top lIIIIelRaple the to6dleJgt Bela e DW oterie for

type of 1100 __ i 04lecl to the dower