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Goldcorp Leverages Excel
for Financial Data Entry
and Real-time Reporting
SAP TechEd 2015
Introductions
Aravindan Kalaimannan
Melissa Neal
Shari Alexander
Learning Points
Understand the challenges Goldcorp
faces and how they empower end users
with spreadsheet-based solutions.
Hear how Goldcorp is using GLSU to
streamline a variety of different financial
data entries into SAP.
Learn how this SAP customer, using GL
Wand, is then able to immediately
report on posted results, without ever
leaving Excel.
Excel4apps & Z Option
Founded 2005, focus on
Financial Reporting
HQ: Sydney, Australia
800 Customers
20,000+ Users
GL Wand & Reports Wand
www.excel4apps.com
Founded 1998,
Accountants
and Programmers
HQ: Texas, USA
1000s of customer sites
GLSU Financial
Spreadsheet Uploader
for SAP
www.zoption.com
About the Presenter
• Aravindan Kalaimannan is a
Senior SAP Consultant/Architect
at Goldcorp’s IT and has been
responsible for multiple
implementations, upgrades and
sustainment engagements. He is
helping Goldcorp understand and
select the right tools and
technologies with focus on User
Experience.
About Goldcorp
Founded in 1954
Engaged in the exploration, development, and
operation of gold and other precious metal
properties
HQ in Vancouver
Mine operations in Canada, USA, Mexico and
Central and South America
World’s second largest gold producer
Employs more than 19,000 people worldwide
70% growth planned for next 4 years
SAP-Driven Innovation
User Experience
Various Technologies
Simplify data entry and workflow
Create a seamless and intuitive user experience
Shorten the time to train users on SAP
Mobility
SAP Mobile Platform
Bring content/ workflow to where our employees are (not the other way)
Focus on user experience/ content and not on technology
HR
SuccessFactors
Provide next generation learning tools and content
Better Track workflow metrics and performance
Simplify HR operations and have one version of HR Data
Analytics
HANA/BI
Need real time visibility into our business – not week old reports
Take quick decisions by rapidly analyzing asset info, operational metrics, financial data
Grow People Grow People/Grow Margins
Grow Production/ Grow Margins
Grow Safety/ Grow People
Goldcorp’s Financial Data Entry Challenges, from IT Perspective
Goldcorp’s Financial Data Entry Challenges
Changing upload requirements and
templates
Quick turn-around time for data
preparation and review
Ability to valid prepared data with ease
Ability to verify the created documents
Data upload sequence esp. during Inter-
company transaction
Control and auditability over data entry
process
Evaluation, ABAP programs vs. GLSU Excel-based solution:
Cost of implementation and maintenance
User Training
Data Source
• Consistent data vs. Evolving data
• Single-point vs. Multi-point origin
Controls
• Process-based manual controls
– Two user approach for auditing to ensure accountability
– Archiving of data with documentation
• Program based zero-interference process
– Background process and restricted access to data file
ensures no user interference
– Error handling and user notification
Goldcorp’s Financial Data Entry Challenges, from IT Perspective
What is GLSU?
SAP Financial Data uploader
Excel Front End, Custom ABAP Load Program
Basic JEs, to complex COPA entries, to Allocations
thousands of lines long:
Park or Post from Excel, stay in Excel
Easy master data lookups and pick lists in Excel
Post more than 999 Lines
Pre-validation of data before Posting
Attach source workbook to Posted Document in SAP
SAP Document number returned to Excel
All errors brought back at one time
Create a template from a Posted Document
Mapping interface feature
Users can create and modify Excel templates
Or create locked-down templates
Get FI data into SAP more quickly, with fewer errors,
from Excel
How is Goldcorp using GLSU, and the benefits?
Business Financial Users
• Ad-hoc expense and payment
JE for credit card accounts
• Month-end process JE uploads
IT Project/Support Users
• Project GL Balances cutover
• Data migration for Global
Template and SLO projects
GLSU and Process Improvement
GLSU & Process Improvement
JE Template
AP Template
GLSU & Process Improvement
Financial Reporting Issues
What types of problems was Goldcorp experiencing?
Needed real-time cost center reporting, at very detailed level
Preferred to use Excel
Current process painful and time-consuming
Reporting Framework and GL Wand
What is GL Wand?
Excel-add-in for real-time SAP FICO
reporting
ECCS, COPA and SPL
Complete integration with SAP Security
and Roles
1 Hour Installation
No IT Support Required, Business User
Self-Service
Minimal Training
Live, Refreshable Excel Reports
Real-time Balances, Line Items and
Documents
Speed Up Monthly Closing Process
Reduce Errors
Cost Center Reporting
Cost Analysis per Mine Cell:
Mine
Mine Cells
Ability to have margins
per mine cell – not only
see total margin
Cost Analysis per Mine Cell:
Ability to have an instant refresh
of up to 40 different sub reports
per mine cell and mine method
combination
Cost Analysis
Month-End Cost Review
Significant time
reduction in month-
end activities when
updating Cost
reports per Hierarchy
Cost Review Report
Future Plans for Goldcorp
What are the next steps for continued process
improvement?
Audience Q&A
More questions?
Excel4apps Booth #122
Z Option Booth #175
