Going the “extra mile” in Safety and Environmental · PDF fileiii. share a common vision, ... Improve Shipping Industry’s image We work closely with local authorities, ... KYLA

Going the Going the ““extra mileextra mile”” in Safety and in Safety and Environmental PerformanceEnvironmental Performance

Presented by : Capt. D. Presented by : Capt. D. KastaniasKastanias, Senior HHSQE & Training Officer , Senior HHSQE & Training Officer

KYLA SHIPPING COMPANY LTD.

CompanyCompany’’s Profiles ProfileKYLA is a dKYLA is a dynamic Ship Management ynamic Ship Management Company established in 2006Company established in 2006..

Fleet of 7 Oil & Chemical coastal tankers Fleet of 7 Oil & Chemical coastal tankers trading mainly in the Mediterranean area trading mainly in the Mediterranean area and 4 Bulk Carriers trading world wide.and 4 Bulk Carriers trading world wide.

Average Tanker Fleet age: 3 years.Average Tanker Fleet age: 3 years.

Our CompanyOur Company’’s mottos motto

““COMMITMENT TO CONTINUOUS COMMITMENT TO CONTINUOUS IMPROVEMENT THROUGH INNOVATIONIMPROVEMENT THROUGH INNOVATION””

Safety is a way of life andSafety is a way of life and is the top priority in all our operationsis the top priority in all our operationsEncourage initiatives that get further than a Committee room Encourage initiatives that get further than a Committee room -- Be Be creative creative Inspiring and motivating our people to enhance S&E cultureInspiring and motivating our people to enhance S&E cultureInspiring othersInspiring othersRaise the bar on industry standards by talking to seafarers Raise the bar on industry standards by talking to seafarers HEARTS & MINDS. HEARTS & MINDS.

Our aim Our aim To raise the HSSE standards and culture in the very To raise the HSSE standards and culture in the very demanding Coastal Trade Market.demanding Coastal Trade Market.


Management conceptManagement conceptManaging is based upon the principles for:Managing is based upon the principles for:

Continuous improvement; andContinuous improvement; andPeople empowerment. People empowerment.

Continuous improvement in practice means to:Continuous improvement in practice means to:Establish plans and develop effective work processes.Establish plans and develop effective work processes.Analyze, measure, record and monitor performance and Analyze, measure, record and monitor performance and results.results.Identify improvement opportunities; andIdentify improvement opportunities; andPraise and correct.Praise and correct.


People empowerment means to:People empowerment means to:

Provide people with the ability to perform.Provide people with the ability to perform.No blame culture; and No blame culture; and Trust people to perform.Trust people to perform.

People empowerment is achieved by:People empowerment is achieved by:Leadership, e.g. leaders who:Leadership, e.g. leaders who:i.i. demonstrate commitment, desired attitudes and behavior demonstrate commitment, desired attitudes and behavior

through the example of own actions;through the example of own actions;ii.ii. are accessible and involve people in communication processes;are accessible and involve people in communication processes;iii. share a common vision, values and goals.iii. share a common vision, values and goals.

Encouraging our people to be creative; andEncouraging our people to be creative; andProviding required resources and effective tools.Providing required resources and effective tools.


How do we motivate?How do we motivate?

Top ManagementTop Management’’s Commitment and frequent s Commitment and frequent attendances onboard.attendances onboard.Frequent ships visits, inspections and audits by Frequent ships visits, inspections and audits by our superintendents. our superintendents. Establishment of rewarding schemes for the best Establishment of rewarding schemes for the best suggestions and initiatives.suggestions and initiatives.Development of the spirit of emulation among Development of the spirit of emulation among CompanyCompany’’s personnel for S&E excellence.s personnel for S&E excellence.Enhancing S&E culture ashore and onboard.Enhancing S&E culture ashore and onboard.Make our people be proud of playing a vital role Make our people be proud of playing a vital role towards achievement of our goals. towards achievement of our goals.


Environmental protectionEnvironmental protection

KylaKyla’’s staff comes from the first Greek operator s staff comes from the first Greek operator certified according to ISO 14001 standard.certified according to ISO 14001 standard.With any new project we conduct an exhaustive With any new project we conduct an exhaustive risk assessment. risk assessment. All environmental sensitivities All environmental sensitivities are considered, operating procedures are are considered, operating procedures are reviewed and, if necessary, revised to minimize reviewed and, if necessary, revised to minimize environmental impact. environmental impact. Being an active member of HELMEPA which has Being an active member of HELMEPA which has spawned numerous spawned numerous ““MEPAsMEPAs”” all over the world, all over the world, we fully support its environmental initiatives.we fully support its environmental initiatives.


Environmental protectionEnvironmental protection

We conduct Energy Audits onboard our vessels in We conduct Energy Audits onboard our vessels in order to identify and implement Energy Saving order to identify and implement Energy Saving Potentials. After investigating every part of our Potentials. After investigating every part of our operations, various ways of saving energy were operations, various ways of saving energy were identified.identified.Through our Energy Management initiatives, we Through our Energy Management initiatives, we incorporate energy efficiency improvements into incorporate energy efficiency improvements into the routine operation of our business.the routine operation of our business.We also plan Energy Audits to be carriedWe also plan Energy Audits to be carried--out out ashore at our Offices. ashore at our Offices. Environmental improvements are factored into Environmental improvements are factored into newnew--build design and shipboard operating build design and shipboard operating practices. practices.


Developing a Safety culture Developing a Safety culture

Nothing is more important to us than the safety Nothing is more important to us than the safety and health of our employees, contractors, and health of our employees, contractors, customers and neighbours. customers and neighbours. Safety is the top priority in all our operations. We Safety is the top priority in all our operations. We strive for a work environment where strive for a work environment where ““nobody nobody gets hurtgets hurt”” –– that is our safety goal. that is our safety goal. We know that our operations involve potential We know that our operations involve potential risks but these can be substantially reduced if risks but these can be substantially reduced if properly managed. That is why we spend time, properly managed. That is why we spend time, effort and money on recognizing and eliminating effort and money on recognizing and eliminating hazards before they lead to an accident.hazards before they lead to an accident.


Developing a Safety cultureDeveloping a Safety culture

Crews S&E awareness level in coastal trade was unsatisfactory.Crews S&E awareness level in coastal trade was unsatisfactory.The key was The key was ““talkingtalking”” to our personnel's HEARTS and MINDS. to our personnel's HEARTS and MINDS. A A ““familyfamily”” culture has been created among all employees.culture has been created among all employees.Advanced teamwork spirit among our personnel.Advanced teamwork spirit among our personnel.Decision making process throughout our Company based on Decision making process throughout our Company based on brainstorming.brainstorming.Cooperation with the local communities and environmental groups Cooperation with the local communities and environmental groups to ensure that the ecological balance of an area is not to ensure that the ecological balance of an area is not compromised by our operations.compromised by our operations.

In 2007 more emphasis was given on behaviourIn 2007 more emphasis was given on behaviour--based safety. based safety. We adopted the We adopted the ““TAKE 5TAKE 5”” tool where crewmembers tool where crewmembers ask ask themselves 5 basic questions prior to starting a taskthemselves 5 basic questions prior to starting a task,, which helps which helps remind people of the main points for maintaining continuous remind people of the main points for maintaining continuous situation awareness.situation awareness.We extensively use JHA as a hazard identification tool. We extensively use JHA as a hazard identification tool.


Developing a Safety cultureDeveloping a Safety culture

AAnn award scheme allows supervisors to instantly award scheme allows supervisors to instantly recognize and reward employees and contractors recognize and reward employees and contractors when good safety behaviour was observed, or when good safety behaviour was observed, or when people intervene to improve otherswhen people intervene to improve others’’ safety safety behaviour. behaviour. Open forums Open forums and workshops led to the and workshops led to the introduction of improved safety tools for the introduction of improved safety tools for the entire workforce to identify and eliminate unsafe entire workforce to identify and eliminate unsafe behaviours.behaviours.OurOur safety improvement plan for 2008 focuses on safety improvement plan for 2008 focuses on team safety targets, supervisory leadership and team safety targets, supervisory leadership and safety leadership training.safety leadership training.


Human Resources Human Resources We believe that the shipsWe believe that the ships’’ crew constitute the cornerstone crew constitute the cornerstone for the safe operation of any vessel. for the safe operation of any vessel. We have focused our efforts in engaging efficient and well We have focused our efforts in engaging efficient and well trained personnel. In order to achieve this task we have trained personnel. In order to achieve this task we have established new computer based selection, induction, established new computer based selection, induction, ongoing assessment, ongoing assessment, psychometric tools psychometric tools and personalized and personalized training procedures. training procedures. Managing our personnel in a framework of mutual Managing our personnel in a framework of mutual understanding and responsibility has created an excellent understanding and responsibility has created an excellent spirit of cooperation among individuals ashore and afloat, spirit of cooperation among individuals ashore and afloat, and has positively contributed to maintaining highand has positively contributed to maintaining highmanagement and operational standards throughout the management and operational standards throughout the Company.Company.Through encouraging job satisfaction in all ranks, we Through encouraging job satisfaction in all ranks, we ensure that our vessels have competent crew who fully ensure that our vessels have competent crew who fully understand their roles and responsibilities and who are understand their roles and responsibilities and who are capable of working as an effective team. capable of working as an effective team.


TRAINING TRAINING

Establishment of a realistic and dynamic Establishment of a realistic and dynamic training plan (onboard & ashore) based on training plan (onboard & ashore) based on the needs identified through measurement the needs identified through measurement of set of set KPIKPI’’ss, appraisals, drills, audits, etc. , appraisals, drills, audits, etc. Personalized training schemes according Personalized training schemes according to individual's needsto individual's needsFrequent ashore & onboard training by inFrequent ashore & onboard training by in--house and external trainershouse and external trainersWorkshops and open forums on various Workshops and open forums on various S&E issuesS&E issues


Information Technology Tools Information Technology Tools We employ cuttingWe employ cutting--edge technological tools to help us on edge technological tools to help us on the daythe day--toto--day running of our business.day running of our business.EE--library: A smart IT tool (intranet) which is an interactive library: A smart IT tool (intranet) which is an interactive communication link with our vessels and integrates communication link with our vessels and integrates CompanyCompany’’s processes onboard and ashore on a single s processes onboard and ashore on a single environment. environment.

BenefitsBenefitsOptimization of CompanyOptimization of Company’’s processess processesMinimization of personnelMinimization of personnel’’s work load on procedural issues s work load on procedural issues Enhancement of personnel's creativityEnhancement of personnel's creativity


Benchmarking of our performanceBenchmarking of our performance

A very important tool for improvement.A very important tool for improvement.Benchmarking is not a one off exercise and it Benchmarking is not a one off exercise and it helps to explain the processes behind excellent helps to explain the processes behind excellent performance. To be effective, it must become an performance. To be effective, it must become an ongoing, integral part of the improvement ongoing, integral part of the improvement process with the goal of keeping abreast of ever process with the goal of keeping abreast of ever improving best practice. improving best practice. Shipping Industry is reluctant to communicate Shipping Industry is reluctant to communicate results for effective benchmarking. We propose results for effective benchmarking. We propose INTERTANKO to be the INTERTANKO to be the ““reference pointreference point”” where where all Companies will submit their results all Companies will submit their results -- TMSA TMSA scoring and scoring and LTIsLTIs are not enough are not enough


Working with Working with subcontractors/supplierssubcontractors/suppliers

We regularly organize forums on Environmental & We regularly organize forums on Environmental & Safety topics for our suppliers & subcontractors. Safety topics for our suppliers & subcontractors. Appointment of certified subcontractors for Appointment of certified subcontractors for garbage collection towards a full implementation garbage collection towards a full implementation of shipsof ships’’ Garbage Management Plan. In this way, Garbage Management Plan. In this way, we overcome bureaucratic obstacles concerning we overcome bureaucratic obstacles concerning garbage reception facilities ashore. garbage reception facilities ashore. Environmental Awareness Program to ensure Environmental Awareness Program to ensure purchase and supply activities are purchase and supply activities are environmentally protective. Waste reduction environmentally protective. Waste reduction methods such as purchasing in bulk to reduce methods such as purchasing in bulk to reduce packaging volumes are fully implemented. packaging volumes are fully implemented.


Social responsibilitySocial responsibility

Full commitment to corporate social Full commitment to corporate social responsibility.responsibility.Awarding scholarships to pupils and students.Awarding scholarships to pupils and students.Pay for summer camps for marinersPay for summer camps for mariners’’ children children irrespective of nationality. irrespective of nationality. Donations to worthy causes, etc. Donations to worthy causes, etc. We encourage and support personnel taking We encourage and support personnel taking higher education courses to improve their higher education courses to improve their value to the Company and their possibilities value to the Company and their possibilities for promotion.for promotion.


Inspiring othersInspiring others

It is only through individuals finding such motivation to It is only through individuals finding such motivation to raise the bar and to push themselves towards more raise the bar and to push themselves towards more ambitious goals that others will be inspired to follow. ambitious goals that others will be inspired to follow.

It is this personal motivation of individuals, this desire for It is this personal motivation of individuals, this desire for excellence, which can set an example for others to follow.excellence, which can set an example for others to follow.

Send a message and support local communitiesSend a message and support local communities

Improve Shipping IndustryImprove Shipping Industry’’s images image

We work closely with local authorities, environmental We work closely with local authorities, environmental groups and local communities to ensure that the ecological groups and local communities to ensure that the ecological balance of an area is not compromised by our operations.balance of an area is not compromised by our operations.


Going the Going the ““extra extra milemile””activitiesactivities

Personnel from a managed vessel while the ship was Personnel from a managed vessel while the ship was discharging cargo at the port of discharging cargo at the port of IgoumenitsaIgoumenitsa/Greece /Greece formed with their own initiative a working team with locals formed with their own initiative a working team with locals and cleanedand cleaned––up a local beach. A similar activity took place up a local beach. A similar activity took place in Corfu Island and then repeated by other sister vessels. in Corfu Island and then repeated by other sister vessels. Shore & ship personnel accompanied by their families Shore & ship personnel accompanied by their families participated at tree planting activity on participated at tree planting activity on PanionPanion Mountain Mountain (Attica, Greece). The mountain suffered severe fires during (Attica, Greece). The mountain suffered severe fires during the last summer. the last summer. We enthusiastically embraced the HELMEPA/United Nations We enthusiastically embraced the HELMEPA/United Nations Environment Program (UNEPMAP), part of which is a Environment Program (UNEPMAP), part of which is a regional strategy to keep Mediterranean clean by regional strategy to keep Mediterranean clean by monitoring marine litter in the sea. This is achieved through monitoring marine litter in the sea. This is achieved through visual observations by navigating officers, making every visual observations by navigating officers, making every ship an environmental patrol. Participation is on a voluntary ship an environmental patrol. Participation is on a voluntary basis, but we made it mandatory throughout our fleet. basis, but we made it mandatory throughout our fleet.


ConclusionsConclusionsKey elements of our approachKey elements of our approach

Commitment and support from the top Commitment and support from the top Leadership Leadership Team workTeam workTransparency and coordination among all levels of our Transparency and coordination among all levels of our CompanyCompany’’s organization s organization Open culture to innovationOpen culture to innovation-- Adaptive attitudeAdaptive attitudeEffective communication of our achievementsEffective communication of our achievementsAligning Behaviors & Practices with ExpectationsAligning Behaviors & Practices with ExpectationsImproving Safety Supervision and Situation Awareness Improving Safety Supervision and Situation Awareness Continuously monitoring and assess our performance against Continuously monitoring and assess our performance against set standardsset standardsSupport of the concept of S&E excellence by all our Support of the concept of S&E excellence by all our employeesemployeesMotivation and rewardsMotivation and rewardsNo blame cultureNo blame culture

This is never enough and we can never relax. This is never enough and we can never relax.


The real problem today

Image of Shipping to the SocietyImage of Shipping to the SocietyA lot has been done, little is communicated A lot has been done, little is communicated to the publicto the public

Challenges for the Shipping CommunityChallenges for the Shipping CommunityIndustryIndustry’’s vision for Excellence to be communicated s vision for Excellence to be communicated to the publicto the publicCommunication of IndustryCommunication of Industry’’s achievements to the s achievements to the publicpublic

““ItIt’’s what people think that matterss what people think that matters””


THANK YOUTHANK YOUfor your attention!for your attention!

Capt. D. Capt. D. KastaniasKastanias, ,

Tel: +302104588311 Email: Tel: +302104588311 Email: [email protected]@kylashipping.com


Documents

Going the “extra mile” in Safety and Environmental · PDF fileiii. share a common vision, ... Improve Shipping Industry’s image We work closely with local authorities, ... KYLA