Going paperless by the numbers

  • Published on
    04-Apr-2016

  • View
    212

  • Download
    0

Embed Size (px)

DESCRIPTION

Think of how much physical space is eliminated when an office finally makes the move to go paperless. The paper itself is just the beginning - the mere space taken up by filing cabinets, printers, ink and copy machines is enormous, and impossible to consolidate.

Transcript

  • www.papersave.com marketing@papersave.com 877-727-3799

    GOING PAPERLESS BY THE NUMBERS

    Think of how much physical space

    is eliminated when an office finally

    makes the move to go paperless.

    The paper itself is just the

    beginning - the mere space taken

    up by filing cabinets, printers, ink

    and copy machines is enormous,

    and impossible to consolidate.

    This is why stimulating electronic

    workflow with paperless

    technology is such an incredible

    feat of progress in a company. It

    gives businesses the bandwidth

    and capacity to contain all the information in a compact infrastructure that can be

    accessed remotely. According to Ricoh Europe, the paperless technology can be used to

    filter this digital data to reveal patterns or emerging trends, and has become extremely

    popular across most business sectors today.

    What is big data?

    To fully understand what big data can mean for companies that make use of document

    management software, an appropriate definition of the technology should be decided

    upon. Forbes contributor Lisa Arthur pinned down a precise qualification for the ever-

    growing analytical tool.

    "Big data is a collection of data from traditional and digital sources inside and outside

    your company that represents a source for ongoing discovery and analysis," she stated.

    That is, using big data is a way to take all the information stored digitally and using

    analytical software to notice trends that could inform future business decisions, far faster

    than it would take for a research team to pore over each individual data point. This is yet

    another factor that can enhance paperless document workflow - not only is information

    stored digitally and is more accessible, it can also be analyzed without taking up what

    could potentially be weeks of an employee's time.

    Making your paperless infrastructure big data ready

  • www.papersave.com marketing@papersave.com 877-727-3799

    Much like businesses that have been on the fence about adopting document

    management software in the first place, the decision to use big data for a certain project

    often doesn't happen right away. However, because the technology is so flexible and can

    be applied to many different uses, it's helpful for a company to have a system that's able to

    be used in this capacity instead of needing to tailor the software later on.

    How does a project manager go about doing this? An important part of the process is

    scanning information into a useful, well-organized software that often corresponds to old

    systems still in place. If a company's paper files were sorted in a logical way in their filing

    cabinets, it can save a lot of time to keep this infrastructure intact when transferring all

    data to a digital database.

    In addition, it's critical for a project manager to work with an organization to ensure that

    any and all extraneous paperwork is weeded out from the larger system. This will be

    helpful in the short term as well, and can save a big data analytical software from needing

    to sift through unnecessary information when looking for certain data points.

    Establishing an effective paperless document management infrastructure can be the

    first step in revolutionizing how your business is conducted. Whether it's big data or

    another impressive technological advancement, technology is taking over and companies

    need to be ready.

    _________________________________

    Ready to kick your paper habit? Register for an upcoming webcast!

    Learn More about PaperSave:

    Case Studies | Demo | News and Events | WhitePapers | Webinars | Videos | Contact Us

    Tags: electronic workflow, paperless office, document management

    software, invoice automation