Goals of this Session:• Core and Web Release Information• Customer Statements• Enhancement Highlights over the past year and

enhancements slated for the next release

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• SMS Core Release August 2011– 135+ enhancements, 7 new features

… Previous year 280+ enhancements

• SMS Web Releases April 2011 – March 2012– 10+ WEB Admin Connect student enhancements– 30+ WEB Teacher Connect enhancements– 15+ WEB Parent Connect enhancements– 10+ WEB Student Connect enhancements

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• Reminder: SES.900– Tell your Admin, others who use CIMS Core

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Transportation

Fees Textbooks Discipline P/T Scheduler (CBF)

Teacher Assignments(this year)

SD72 No Yes Yes Yes No 12,240

DELTA Yes Yes Yes Low Yes 36,861

SD22 Yes Yes 1 school Yes No 18,451

SD83 No Yes No Yes No No

MLAKE No No No Yes Own 2,163

S OAKS Yes Yes No Suspensions 1 school 213

RETSD Yes Yes No Yes No No

Student Feature Usage - Base

Yikes!

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BulletinWeb Form

EmailThis yr

ParentConnectThis yr

ImagesAddedThis yr

(not REP)

Calendar

SD72 42 / 0 55,000 1928 320 High Schls

DELTA 227 / 57 519,196 9832 ..60% 60 5 Schls

SD22 64/3 201,337 2548 44,000 4 Schls

SD83 7 / 3 55,464 677 31,000 None

MLAKE 7 / 1 2971 275 8000 None

S OAKS 12 / None 83,147 1107 280 HC Avery

RETSD None / None 33,177 0 150 6 Schls

Student Features Usage - Extras

PC number = Not Good!Email volume contradictory to your PC Numbers, ie: Parents are not online but you are sending them lots of stuff!!

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DISCIPLINE IEP BC PSR REPORT CARDS

OTHER TOTAL Viewed %Viewed

SD72 168 920 244 37108 0 38440 14068 37

DELTA 278 6945 21 77084 5 84333 40074 48

SD22 1124 188 1801 44221 5861 53195 15091 28

SD83 826 4100 1688 26986 12255 45855 6862 15

MLAKE 3 785 5732 742 7262 1298 18

S OAKS 0 221 15084 1709 17014 2533 15

RETSD 0 44 19006 0 19050 440 2

Scanned Documents Accumulated

Transportation• Are you taking advantage of the transportation details?

– TRN.996L to view transportation information– TRN.997L available to you to print your own listings?– Creating your own reports in STU.530 using #601,#602

report writer items?

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Fees and Textbooks• Are these modules applicable to Elementary Schools?

– Fees: simply to manage collections?

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CIMS Setup• STU.255 Parent Authorization Codes

– Indicate on the guardian 1 record if a separate guardian 2 and/or 3 ID will/should potentially exist so you know to give out the correct information to the correct guardian

– REMINDER: Option also to control G3 access to edit• STU.324 School WEB Management Options

– Added option to allow Next Year Schedule to be looked up in PC, SC and TC

• HUGE: Added Employee# to TCH.410 record. Sub can sign into EmployeeConnect - it links to TCH.410 to provide appropriate TeacherConnect access WITHOUT requiring a password !!!! Anyone using this feature ????

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GENERAL• STU.301 Basic Student Information

– Updated email validation– Put in reminder that email fields should contain SINGLE email

address ONLY; don’t try to fudge other information into those fields as it will cause you issues

• STU.260 General Report Writer Formats– Simplified formatting to ask PORTRAIT vs. LANDSCAPE– Added AVAIL IN TC and AC flags to identify formats that are

available in Admin Connect and Teacher Connect– Added LEGAL paper size option

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GENERAL - Discussion Topic• In CIMS Core if you change extra guardian details (Screen 3) you need to

do it multiple times - for each kid

• Seemingly simple Solution: Auto update everyone else?– Who is using Family# where we can even consider this?– If not Family# then we would be looking for an exact match to know it is OK to just

change and I fear that this is not reliable enough - meaning you would have to check anyway.

• Solution: Search for anyone that had Address, phone, email ….. Provide report so that you know who else might need to be changed?– Provide for all schools or just yours and unassigned?

• Solution: Online WebForm and annual process for verifying student information. Additional reminders on PC about changing information for all students.

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Email .. Great tool in CIMS CORE and in Connects!• EMS.900 Email CIMS Reports (Output) PDF

– Prompt for subject and message of email for better flexibility– Select to indent report in email by ¼” or not

• STU.525 Mass Email Message to Parents/Students– Redesigned prompt into 2 screens (selection and message) and added additional

selections– Added summary report that lists each student once and shows flags of who got

emailed so you can easily see who did/didn’t get email

• STU.526 EMAIL Message Log Lookup– New option to lookup/list all email sent through STU.525 or any of the Connect

products

**Almost 1million messages sent out by CIMS this school year!!!

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Email .. Reminders:• TCH.101 or AC Send Message to inform Staff• ATT.904 auto messaging for repeat offenders!• Send message to teachers in AC – if teacher(s) are marked internal

attachment not worthwhile!?? .. We need to change this so if attachment is included, if STU.240=Y send to internal indicating check your email - send to email!

• Internal versus external messaging (STU.240) – probably great idea to have one policy for the school!

• Are your teachers comfortable to communicate with internal or ‘E’mail with the office?

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Web Form (was discussed in session on Wed)• STU.328 Maintain WEB Form Information

– Added option to indicate what happens to forms and responses at year end

• STU.330 Maintain Student WEB Form Reponses– New option to view and/or maintain form responses for a specific student. Shows all

applicable forms for the student even if no response has been given yet.

• STU.548 Copy WEB Forms & Responses from Previous Yr– New option to copy forms and responses from the previous year for those forms

defined to be copied

• STU.558 Student WEB Form Permissions Report– Added tag select … run a report of anyone with tag XXX and what their response to

form Y was

• STU.648 Mass Add a WEB Form Response by Tag/Student– New option to mass add a response to a form for all students with a specific tag, a

specific student and/or students

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ATTENDANCE• ATT.515 Print Student Absence Information

– Added second summary report that totals Au, Ae, E and T for each student across the date range

• ATT.518 Student Absence Profile ALL Years *** Great Report– Expanded summary to indicate total absences and total lates

• Reminders for attendance – Use ATT.620 for group absences, ATT.431 for call ins– Statistics: ATT.894 - New Include Full Day Abs Only !!!

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Student Name Totl X 01 02 03 LU 05 ------------------------------------------------------- AFINOGENOV, ELAINE M. 24 7 5 6 6 AFINOGENOV, MITCH A. 31 5 5 6 11 AFINOGENOV, ROBERT 136 64 14 15 19

Student Name Totl Au Ae E T --------------------------------------------------AFINOGENOV, ELAINE M. 24 3 20 1 AFINOGENOV, MITCH A. 31 5 21 2 3 AFINOGENOV, ROBERT 136 64 61 3

New ‘T’ Report

GRADING **Really Nice!• GRE.511 Print Report Cards – General Format

– Added automatic signatures to the bottom of the report card IF report card has a defined overlay

– Moved message text into main body of report card allowing for more report card information per page

– Made page breaks smarter so course marks and comments aren’t split onto to pages

– Added ability to maintain behaviour/performance indicators per course/section (work ethic, completes homework, attitude… 4 max)

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eFiling Report Card Reminders:• Don’t eFile too early – do on its own run (not at same time as print)• Add your school letterhead/overlay at time of eFile – looks much nicer

than just a blank top inch• Leave enough time for the eFiling to complete – SUPER IMPORTANT

to not delete the output too early. Use JOB command !!!!

• WONDER: Should we have Report Card Print Selection Format?!

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Cum File option in CIMS .. Who is still maintaining information on a spreadsheet? Why??

• STU.376• STU.983 - Show Entry/Withdrawals and Cum Details

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Is this info of value ???