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FY2014 Year End Performance Evaluation Review October 14, 2014 – Page 1

Goal 4.3: Performance Highlights Contractor Value-Added •  Corporate involvement and contributions to deal with challenges at the Lab •  Corporate resources that strengthen the Lab •  Other contributions that are beneficial for the Lab and its community Corporate Governance: JSA Board, Committees, owners, and corporate representatives providing best governance practices, processes, and appropriate level of oversight to enable mission success while encouraging creativity – within … … a safe, healthy, and secure environment – supported at all levels from Lab Director down … JSA/DOE contract requirements, including PEMP

Taylor Reveley President, College of William & Mary

Board Chair

Jerry Draayer President & CEO, SURA Owner Representative

Board Vice Chair

Thomas Appelquist Professor of Physics

Yale University

Paul Branske President, PAE AT

Owner Representative Board Vice Chair

Elizabeth Beise Professor & Associate Provost / Academic Planning & Programs,

University of Maryland

William Harvey President

Hampton University

Michael Matteson Vice President, Infrastructure

Services, PAE AT

Emory Chenoweth Director, Training/Logistics

PAE AT

Mehdi Cherqaoui VP, Finance & MA

PAE

Hugh Montgomery JSA President /

Jefferson Lab Director

JSA Board of

Directors

Science Council T. Appelquist, Chair

•  JSA committees assessed governance performance and submitted owners’ FY2013 CAS declaration to TJSO including overarching areas in which Board will continue vigilance

•  TJSO approved owners’ submission of Rev.2 of CAS Program Description, which includes tri-party commitment to have periodic external independent review of CAS effectiveness and progress toward steady state vision

•  CAS Effectiveness Review scheduled for December 2014

James Decker Decker, Garman, Sullivan &

Associates, LLC

Relations & Outreach W. Harvey, Chair

JSA Programs E. Beise, Chair

Compensation J. Draayer, Chair

Operations & Safety M. Matteson, Chair

Finance & Audit M. Cherqaoui, Chair

FY2014 Year End Performance Evaluation Review October 14, 2014 – Page 2

Goal 4.3: Performance Highlights Contractor Value-Added •  Corporate involvement and contributions to deal with challenges at the Lab •  Corporate resources that strengthen the Lab •  Other contributions that are beneficial for the Lab and its community

JSA Initiatives Fund Program for 5-year base period (June 2016 – May 2011) to leverage specific programs, initiatives, and activities at Lab that further scientific outreach and enhance the laboratory’s scientific and technology programs. • Owners SURA and PAE AT (formerly CSC/ATD) continue to provide annual commitment of $400K to program • Total contribution thru FY2014 by JSA owners: ~$3.9M for award of ~200 projects. • FY2014 IF Program included 27 new awards totaling $420K, with contributing funds of ~$400K

$237K

$100K

$58K

$25K

JSAT – Excerpt from DOE News Article “STEM Education: Preparing Students to Succeed, January 31, 2014: “Jefferson Lab's Science Activities for Teachers is a year-long program designed to build teachers' skills in the physical sciences and features lectures by Lab staff on the applications of science.”

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FY2014 Year End Performance Evaluation Review October 14, 2014 – Page 3

Goal 4.3: Performance Highlights Contractor Value-Added •  Corporate involvement and contributions to deal with challenges at the Lab •  Corporate resources that strengthen the Lab •  Other contributions that are beneficial for the Lab and its community

Applied Insight (Vision) • PAE AT provides suite of technology tools and management

processes that act as a data warehouse for important management and performance information

• Continuous update of information posted to Insight enhances communications internally and externally and facilitates issues management and resolution

• Corporate Dashboard provides JSA Board and committees current information about Lab performance including risk registry and safety record

Skillport Program • PAE AT provides distance learning courses for Lab

employees in topics related to efficient and effective management

•  Integral part of Lab training and professional development program; courses replace fee-based training in many areas

• Component modules integrated in certification programs (Project mgmt, D&I Council, Business wrtg, Procurement)

•  200 seats per year: 198 active seats Sept. 1 Slide 4 of 7

FY2014 Year End Performance Evaluation Review October 14, 2014 – Page 4

Goal 4.3: Performance Highlights

Relations and outreach program for 5-year base period (June 2016 – May 2011) to manage and support a relations and outreach program that supports science in general and Jefferson Lab and its related and complementary activities in particular. •  SURA provided for an effective Relations and Outreach program in support of Jefferson Lab •  Annual value of ~$400K including engagement of relations firms at the federal (Van Scoyoc) and state (Kay

Kemper) levels, including SURA’s chief public affairs officers and others •  Program also includes effective relationships with DOE officials, local and regional authorities, universities

and industry/business leaders ²  Meetings and discussions with SC officials ²  Advocacy for Jefferson Lab science and funding at the federal level ²  Advocacy for Jefferson Lab science and funding at the state, regional, and local levels ²  Support to Jefferson Lab Users Group in advocacy for Jefferson Lab ²  Relations support for future of Jefferson Lab: MEIC, Tech Center

Contractor Value-Added •  Corporate involvement and contributions to deal with challenges at the Lab •  Corporate resources that strengthen the Lab •  Other contributions that are beneficial for the Lab and its community

Advocacy for Jefferson Lab science and funding at the state, regional, and local levels

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FY2014 Year End Performance Evaluation Review October 14, 2014 – Page 5

Goal 4.3: Performance Highlights Contractor Value-Added •  Corporate involvement and contributions to deal with challenges at the Lab •  Corporate resources that strengthen the Lab •  Other contributions that are beneficial for the Lab and its community

SURA provides 42-room guest house on campus for use by Lab visitors and guests, managed and operated on break-even basis, forgoing G&A to hold room rates below GSA per diem. •  FY2014 operations: Met 45% occupancy and revenue

goals; Exceeded operating budget –  Extra temporary staff to cover peak periods (RIF’ed 1

position early FY) –  Extra M&R expenses to address aging infrastructure

•  FY2015 budget: Anticipates 50% occupancy revenues, rate increases, and additional expenditures –  Upgraded wired and wireless connectivity –  Needed M&R expenditures –  Utility rate increases

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Slide 7 of 7

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Residence Facility guests are at the Lab involved with: � pkk� � p   � ,phm�� � � � �� p� � �� � � � p� kk�   �� kg � � �� � � � �� � � � �� � � � w� � kk� � � � kk� � �� a � � r ���   p   � s m� o� � k� � m� Wppk� m� o� h� � � � pa k� o W� m� Wppk� m� o� h� � � � pa k�� � � �� � � � � � � � �� � � � � � � � � W�   � � o We�� � � � � , � h� pgm� ��Guest satisfaction level continues to be very high

8.5 on 10-point scale

FY2014 Year End Performance Evaluation Review October 14, 2014 – Page 6

Goal 4.3: Performance Highlights Contractor Value-Added •  Corporate involvement and contributions to deal with challenges at the Lab •  Corporate resources that strengthen the Lab •  Other contributions that are beneficial for the Lab and its community ü SURA and PAE conducted Hazards surveillance visit to look at hazardous energy, chemical processing, student/user safety ü SURA and PAE IT professionals continue to be actively involved with Lab IT Division providing feedback on IT projects and

priorities for the Lab ü PAE led a team that included members from SURA in the review of IT disaster recovery planning and system resiliency ü SURA and PAE legal staff reviewed Lab workforce restructuring materials ü PAE performed review of audit work papers for internal audits: payment recapture, allowable cost-transaction testing, personal

property loans ü PAE participated with the internal auditor to complete and submit the internal control evaluation to meet the FMFIA requirements ü SURA corporate staff among hundreds of volunteers helping with the Lab Open House serving as bus riders, lecture ushers, and

exhibit presenters ü SURA incorporate the National Society of Hispanic Physicists under its IRS 501(c)3 group tax exemption ü SURA provided the mechanism and honoraria for foreign PAC members for the PAC41 and PAC 42 meetings ü SURA provided services and functions related to its role as Administrative and Tax Member, e.g. –  Oversight of external KPMG financial audit –  Filing of 1065 tax return –  As the retirement plan administrator, secured SURA Board approval to proceed with changes to retirement plan following

TJSO’s approval of CAP to bring the BenVal in line with the DOE approved rate –  As the benefits plan sponsor, reviewed with Lab HR managers pending CAP to address cost study on benefits costs. The CAP

will be reviewed by the JSA Compensation Committee in FY2015. ü SURA provided the conference facilities and support two Computation Nuclear Physics meetings ü SURA and the lab contractors group met with the DOE Secretary hearing his message on the public service model and diversity ü SURA provided support to the Lab in review of model contract clause requirements (H-1002) ü SURA provided conference facilities for and supported NSAC Neutrino-less Double Beta Decay subcommittee meeting ü SURA supported the Virginia Chamber of Commerce Annual State of the City of Newport News event