GOVERJ.~IENT . OF KER.;:\LA

Abstract

FOR GovE&'\IMENT EMl'LCYEES-A?PRc';r:o--

0RDERS ISSUED

A.. "ill AD~1It-IISTRA.ffi'E REFORMS (AR 13-2) DEPAl'1Ti\ifENT

Gi>O. (P) No.l2/04IP&ARD. Dated, Thiruvananthapuram, 10th September, 2004.

Read.-1. G 0. (P) No. 13/2000tP&i\.RD dated 27-4-2000.

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. Gover::rt."'Ilerit are pleased to is~ guidelines for Minirnum Tenure Policy for Government Employees of the State as detailed below:

General

1. General transfers may made once a year-by the middle of May in all departments and in VacatiOn Departments during rni'd-summer vacation But in the case of the schools, adjustment transfers can be made in July also.

2. Subject to the condition regarding inter distnct transfer, employees who have not cm;npleted three years of servic~. in a· station shal1 not be tr;:;.nsferred.

3. No employee who has completed three years of service in a particular station need necessarily be transferred unless there is a claimant who has worked for three years in an outside station to be provided or unless a of t.~e existing mcumbent has become necessary in public interest

Tr·ansfer subject to public interest

If the Government feels it necessary to transfer an employee for the smooth functionir1g Office, the Government can transfer the employee smmnarily noting this reason in transfer O:fdeL

GCPT 31'152 i /2009/DtP.

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(B) Compassionate Grounds

(i) Pem1anent disability to an employee du.e to some serious disease or accident which makes the employee to have to on help from others. ·

The Head ofDepartment certifies that expert treatment is not availabie

(Iii) When the Head of the Department certifies that the wife of the employee (tlusband in the case of Female employee) or son/daughter who is

wholly dependant on the employee becomes affected by some serious disease which makes the ·employee's presence and care indispensable.

Orders made on the above grounds have to be re-considered after the completion of one year.

4. For transfer of employees back to their home district/opted district from which they were transferred out for want of vacancies, 3 years duty/service is not applicable. In such cases the empl()yee shall be transfer against the first vacancy in home districtiopted district (Own district refers to the district where the en:ployee resides permanently).

5. Deputation penod (Foreign Service as defmed in :he Kerala Service Rules) shall not be considered as period eligible for transfer.

6. Service iri a district (Revenue distr1ct) within a radius of 15 kilometres ts to be considered as service in the same station (station does not refer to the station where the has last worked}.

in all the cadres. in the same cllstrict shall be con~idered for transfer to own district or opted district

Servi::e in more transfer to ho:ne considered as a whole).

tha::1 one dtstrict shall be considered as a whole for distnct (Service in differerrt cadres also has to be

9. If the offlce is shifted from one district to other, the junior most employees in each cadre shall be transferred to the new district. (In such transfers the seniority based on DRB rules shall not be forfeited). The application of those who are willing to move to the shifted district shall be

10. La3t Grade employees shall be posted m their native districts or districts ofthei.r There will be.no general transfers for Last Grade employees

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11. Women employees, as far as possible, may not be posted to hilly or remote areas. Employees retuming from Maternity Leave shall be posted to the same station .. If they so desire to be transferred, their application shall be first preference.

12. Employees who have been selected for districHvise tD \vork, as far. as possible, in the same district.

shall have

13. who have only two years to retire may be posted to vacancies in stations of their choice, giving preference to those who are due to retire earlier.

transfer a particular year, 14; In considering application for that application submit}ed till the

' considered. end of February of •ha~ year shall be

15. Applications presented others shall be rejected. summarily

relatives of emRloyees or dependants or

16. Transfer to facilitate husband and wife in !he same station will ' ' . " be allowed to the extend possible.

# . .

17. When there are. a nunWer of applic-ations for particular statiorr, the order qf preference shall be as follows:

(a) Length of continuous service in the station at the time his/her

applying for transfer cons'ideration >vill be the criterion for transfer.

(b) Employees who have put in longestperiod of service outside the particular station will be first priority. But emp~oyees who have had more than a service in assignment in tribal and remote areas and those involving arduous nature of work or who have service in the defence se:-v1ce will be preference by deeming two years of such service as to three years. If are equal to such service thus arrived at, the total sennce will he taken into account.

(c) Terms· like hill statioi1/remote station/work of an arduous nature may be each defmed by departments and orders shall be made in this connection

18. Existing orders regarding transfer facilities available belonging SC/ST, Physically handicapped employees, have completed defence service, relative of jawan, wife of ~·reedom

.or husband or son/daughter who look the freedom parents .of mentally retarded children and President Secretary of recognized service organization, will be followed. orders regarding SC/ST G 0. (Ms.) 459/80/GAD dated 3-10-1

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G. 0. (Ms) 34/88/P&ARD dated 11-7-1 0.' (Ms.) 198/78/GAD dated 1 G. 0. (Ms.) 158/8liGAD dated 19-5-1981. Physically handicapped

omntr>11o.n C!r. No. 13055 8/SD1/82/GAD dated 10-3-1983, personnel in the militWJJ service G 0. (Rt.) 2302/PD dated 1-9-1966, Cir. No. 476/Adv. C3/88/P&ARD,

Secretary of recognized service orgamzation (The term "the headquarters bf orgamzation" has been changed to State headquarters/ permanent headquarters G 0. (Ms.) No. 220/PD dated 21-7-1967 and Q. 0. No .. 378/PD dated 18-12-1968 (A) & (B), parents of mentally retarded children­G. 6. (P) JJ/93/P&ARD dated 18-6-1993.

19. Vacancies to be filled up bypromotwn shall be filled up first by transfening employees to existing vacancies.

· 20. Employees deputed for training will be re-posted to the old post/station their choice keeping in view the other guidelines.

21. Applications for mutual transfer shall not be entertained.

Transfers \Yithin the district will be effected by the Head of the '-'J.''".l·''" of seats in office or station will be effected ~y Distric:t!Taluk

to acirr..:inistnl.tive convenience.

23. Government may have the power to transfer an'employee in public interest without and considering the guidelines.

24. Inter-department transfer shall be disposed of following the DRB recruitment ml;;s and General Transfer Guid;;:lines

25. Amendments to General Transfer be made after discussing with ser.:ice organizations. Based on the General Transfer Guideline~, each department may discuss with service organizatiuns and frame special provision the

uJ.u'01l1l<;o within a period of two months and define the terms mentioned the Para 17 (c).

Secretariat

26. The tenure of Officers of and above the rank of Section Officers shall be trL·ee years. For Assistants and Typists, the tenure shall be five years.

27. For the purpose of transfer posts of Deputy Secretary, Joint Secretary and Additional Secret.arx may be clubbed together without effecting any change in the number of posts in these three categories. A Deputy Secretary on promotion as Jo.int Secretary <Jnd Joint Secretary on promotion as Additlonal

may be retained in the same department so that a minimum tenure of three years in a Deparfinent is ensured.

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The minimum tenure of Adrninislrative Officer and Finance Officer in a department shall be two years.

29. Govemment reserves ·the right to transfer any employee in relaxation of the above on administrative grounds. ·

To

By order of the Governor,

DR. K. M. ABRAl-lA\1,

Secretary (A.R).

All Principal SecretariesiSecretanes/Spl. S~cretaries to Governrtlent and all · Officers of Secretariat-.

AJl Heads of Departments and Offices.

All District Collectors.

A.ll Departments of the Secretariat (All Sections) including Law· and Finance.

General Ad..mnistration (SC) M Department (Based on the Cabinet Decision No. 4350 dated 22- 4 -2000).

The Registrar, University of Kerala, Cochin, Calicut, Mahatma Gandhi University.

The Secretary, Kerala Public Service Conumssion, Tbiruvananthapuram . . ' •"

The General Manager, KSRTC, Thiruvananthapuram.

The Registrar, High Court, Emakulam.

The Registrar, Agriculture University, Mannuthy.

The Secretary, KSEB, 1biruvananthapuram.

fhe Private Secretaty to Opposition Leader.

The Private Secretary to Chief Minister and Ministers.

The Joint Secretary to Chief Secretary.

3/2S2t/09

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