GM/FIAT IMDS INSTRUCTIONS - IMDS Information PagesIMDS... · GM/FIAT IMDS INSTRUCTIONS June 10, 2002. ... GM/ FIAT ... • Spare parts for GM North America Vehicle Operations and

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Detailed instructions - IMDSDate:2002-05-16

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GM/FIAT IMDS INSTRUCTIONS

June 10, 2002

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Table of Contents

1. THE NEW ELV-DIRECTIVE ...................................................................................................32. REQUEST TO SUPPLIERS....................................................................................................33. TIMING REQUIREMENTS: DELIVERY OF DATA TO GM/FIAT............................................3

3.1. USE OF INFORMATION: ........................................................................................................43.2. ACCEPTANCE/REJECTION OF IMDS DATA SUBMISSIONS: .......................................................4

4. PRIORITIZED PROGRAMS ...................................................................................................54.1. EUROPE ............................................................................................................................54.2. NORTH AMERICA ................................................................................................................6

5. EXPLANATION OF PART/MATERIAL REPORTING REQUIREMENTS FOR GM/FIAT .......65.1. EXPLANATION OF THE REQUEST FOR “ALL DATA” FOR GM: ......................................................65.2. NEW: CLARIFICATION OF GM SUBSTANCE LEVEL REPORTING REQUIREMENTS ......................65.3. EXPLANATION OF THE REQUEST FOR “ALL DATA” FOR FIAT: .....................................................65.4. DEFINITION OF A “COMPONENT/PART”..................................................................................7

6. CONFIRMATION FROM SUPPLIERS REFERRING TO THE LETTER IN JANUARY 2002..77. CASCADING OF IMDS-REPORTING TO SUB-TIER SUPPLIERS........................................78. SUPPLIER INTERNAL COMMUNICATION REQUIREMENTS..............................................79. CHANGES TO RESTRICTED/REPORTABLE SUBSTANCE DOCUMENTS.........................710. OBTAINING A COPY OF GMW3059..................................................................................811. IMDS - INTERNATIONAL MATERIAL DATA SYSTEM......................................................8

11.1. ACCESS TO IMDS/ REGISTRATION / PASSWORD ...............................................................811.1.1. How to logon to IMDS ..............................................................................................9

11.2. SUPPLIER SUPPORT – IMDS...........................................................................................911.3. SUPPLIER TRAINING OPTIONS- IMDS...............................................................................9

12. SYSTEM PRESENTATION – IMDS/DECLARATION REQUIREMENTS FOR GM/FIAT..1012.1. SYSTEM OVERVIEW ......................................................................................................1012.2. MAIN MENU .................................................................................................................1012.3. CREATE AN MDS / CREATE OPTIONS .............................................................................1112.4. FOUR-STEP PROCEDURE TO INPUT THE DATA ...................................................................1112.5. COMPONENT/MATERIAL COMPOSITION WITH BOM TREE STRUCTURE, INGREDIENTS.............1212.6. INSERT THE TREE STRUCTURE OF AN MDS OR MODULE....................................................1312.7. COMMENTS ON MATERIAL LEVEL MDS’S.........................................................................1412.8. SPECIAL SUBSTANCES “WILD CARDS / JOKER-SUBSTANCES“............................................1512.9. SPECIAL MDS: “FLAT BILL OF MATERIALS” (FBOM) FOR ELECTRONICS..........................1612.10. SECURITY AND ENVIRONMENT INFORMATION ...................................................................1812.11. SUPPLIER DATA............................................................................................................1912.12. CAR MAKER RECIPIENT DATA ........................................................................................1912.13. RECIPIENT – WHERE TO SEND MDS’S ............................................................................2012.14. ADDITIONAL FUNCTIONALITY IN IMDS.............................................................................21

12.14.1. Data Bases.........................................................................................................2112.15. MDS CHECK FUNCTION ................................................................................................22

13. CONTACTS – GM/ FIAT ...................................................................................................23

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1. The New ELV-DirectiveThe European End-of-Life-Vehicles (ELV) Directive 2000/53EC that has been entered into force on October 21st,2000, imposes specific rules for materials used in cars.

• art.4: prohibits the use of Pb, Cd, CrVI, Hg (with exception of the cases listed in Annex II) in vehicles put onthe market after July 1st 2003.

• art.8: know the location of all hazardous substances (according to EU Directive 67/548) in vehicles when theyare dismantled, available from October 2002 for each type of new vehicle put on the market.

• art.7: recycling targets, 85% recyclability/ 95% recoverability: type approval will be requested by homologationauthority from 2005 for both new type-approved vehicles and all new vehicles.

You as our Supplier are responsible to ensure that the ELV-Directive is fulfilled, and need to inform us about thecontents of every part you deliver to GM/Fiat.

• Note: Even parts that contain items or materials that are presently exempted (in Annex II of the ELV-Directive)must be declared via IMDS.

2. Request to SuppliersOpel and Fiat have previously requested that their Suppliers enter data into IMDS. The current GM/Fiat letter,dated January 2002, requesting IMDS data, should be interpreted as a reminder to enter data for these Suppliers.

For Suppliers to Saab, Vauxhall, GM North America Vehicle Operations, and Powertrain: The current GM/Fiatletter, dated January 2002, requesting IMDS data is a new requirement.

• Note: Holden and GM de Brazil are not requesting that their Suppliers use IMDS at this time. Holden and GMde Brazil Suppliers should continue to provide Material Data Sheets according to GMW3059 (appendix A)

3. Timing Requirements: Delivery of Data to GM/FiatClauses in GM/Fiat Letter dated January 2002

Explanation of Clause 1:1. The due date for this clause has now passed. Heavy metal declarations will no longer be accepted.

2. To provide all requested data concerning the composition of components for all ongoing new projectsincluding their carry over parts (e.g. the Epsilon program for OPEL / SAAB and Thesis, Stilo SW, Puntorestyling for FIAT) supplied by your company and enter it into the IMDS no later than May 31st, 2002 or byPPAP.As of June 1st, 2002, suppliers to GM North American Vehicle Operations (GMNAVO) and North AmericanPowertrain should start using IMDS.

Explanation of Clause 2:This information is requested by GM/Fiat to ensure that the new vehicles will comply with the specificationGMW3059 (GM) and Normative no. 9.01102 (Fiat) as well as the ELV-Directive 2000/53/EC requirements.• For GME parts that have not gone through PPAP: The IMDS Material Data Sheet (MDS) has to be submitted

electronically and approved.• For GME: The MDS’s for parts that are already PPAP’d have to be submitted electronically by May 31

st 2002.

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• For GMNAVO/Fiat parts that will be going through PPAP: MDS’s should be submitted at or before the PPAP

date for review and approval starting in June 2002. GMW3059 Appendix A and STD 9.01102 annex CKpaper forms will no longer be necessary. A one-year “grace” period for PPAP will be in effect while supplierslearn how to submit information into the IMDS.

3. To provide all requested data concerning the composition of all other components supplied by your company• To OPEL, VAUXHALL, SAAB, FIAT, or GME/Fiat Powertrain in the IMDS no later than September 30th,

2002.• To North America Vehicle Operations or North America Powertrain in the IMDS by:

- December 31st, 2002: For all parts on vehicles/powertrains exported to Europe. - December 31st, 2003: For all other current vehicles/powertrains other than European exports.

Explanation of Clause 3:

This request is for all of the parts, including spare parts that are supplied to GM/Fiat except:• Spare parts for GM North America Vehicle Operations and GM Powertrain are not included at this time.

Future IMDS requirements for spare parts will be requested in a supplier notification throughwww.gmsupplypower.com in 2002.

• Chemicals that have been assigned a GM “FID” number (e.g. paints, adhesives, lubricants)that are used in GM North America assembly plants are not included in this request.

Note: If you supply the same component to locations in Europe and North America, the European deadline fordata submission applies.

3.1. Use of Information:Each Supplier entering information into IMDS acknowledges and agrees that such information can be used byGM/Fiat for any purpose relating to the ELV Directive, implementing legislation and regulations, as well asGM/Fiat's standard terms and conditions.

3.2. Acceptance/Rejection of IMDS Data Submissions:• GM: MDS sheets submitted to GM may be either accepted or rejected by GM. If an MDS sheet is accepted

by GM, it means that the data that has been submitted is of acceptable quality. Suppliers should not interpretacceptance of data to mean that the material composition of the part is acceptable under the ELV Directive(or other regulations).

• Fiat : Fiat will start using an automatic download (starting in July 2002). All data submitted to Fiat will beautomatically accepted for download regardless of errors. If there is an error in a submitted MDS sheet, Fiatwill send a separate e-mail to the supplier with a list of the mistakes for correction.

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4. Prioritized programs

4.1. EuropeVehicle programs, for the suppliers to give priority to, when reporting material constituents in IMDS:

• Opel:– Epsilon

• Saab:– Saab 9-3 Model year 03– Saab 9-5 Model year 03– Carry over parts from Saab 9-5 Model year 02 that will be used in Saab 9-5 Model year 03

• Vauxhall:– Opel/ Vauxhall Frontera

• Fiat:

Model Version EngineThesis LX 3000 24v V6

Stilo dinamic 1910 JTD 115CV1596 mpi 16v

147 Distinctive 1910 JTD 115CVBarchetta Naxos 1747 mpi 16 vSpider/GTV Lusso 1979 16v TSLibra LX 1910 JTD156 Progression 1910 JTD156 Distinctive 1910 JTDPunto ELX 1242 MPIDucato 14 q.li Cabinato 2800 JTDDucato 10 q.li Furgone 1905 TD/2000 8v JTDMultipla ELX 1910 JTDY Elefantino blu 1242 8v mpi166 Progression 2400 JTDDoblo' Base 1910 DS / JTDDoblo' SX 1910 DS / JTDMarea ELX 1910 JTD 115CVSeicento SX 1108 mpiPalio WE 1910 DS / JTDPalio 2V 1242 mpi 8vPanda Young 1108 mpiMarengo 1910 JTD

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4.2. North AmericaThe following vehicle/powertrain programs exported to Europe should be input into IMDS in 2002:

Vehicles– Chevy Trailblazer (GMT360)– Cadillac CTS (GMX320) (D-car)– Chevrolet Corvette, Cadillac XLR (GMX215) (Y-car)– Cadillac Seville STS (GMX295) (K-car)– Oldsmobile Alero (N-car)– Chevy Silverado (GMT800), Chevy Tahoe (GMT820)– Pontiac Montana (GMT200) (U-Van)

5. Explanation of Part/Material Reporting Requirements For GM/Fiat

5.1. Explanation of the request for “all data” for GM:Each component and all of its parts have to be specified within IMDS as a complete tree structure that representsthe actual build of the final component. Each level (component, semi-component, material, chemical substances)of the tree structure must be inserted in the Material Data Sheet (MDS).• Certain components may be input using the Flat Bill of Material (FBOM) approach if this is easier for the

supplier. Presently, electronic circuit boards and wiring harnesses have approved FBOM formats. (Seesection 12.9: Special MDS: “Flat Bill Of Materials” (FBOM) For Electronics ).

5.2. NEW: Clarification of GM Substance Level Reporting Requirements• For thermoplastic/thermoset materials: GMW3059 restricted/reportable substances must be declared, as well

as the base polymer and fillers/reinforcing materials (if the sum of fillers/reinforcing materials is greater than5%). The remaining substances (to sum up to 100%) shall be input using the “Misc” substance. However, it isacceptable for a supplier to send additional information at the substance level if the supplier chose to do so.

• For all other materials: GMW3059 restricted/reportable substances must be declared. The remainingsubstances (to sum up to 100%) shall be input using the “Misc” substance. However, it is acceptable for asupplier to send additional information at the substance level if the supplier chose to do so.

5.3. Explanation of the request for “all data” for Fiat: Each component and all of its parts have to be specified within IMDS as a complete tree structure that representsthe actual build of the final component. Each level (component, semi-component, material, chemical substances)of the tree structure must be inserted in the Material Data Sheet (MDS).

• Certain components may be input using the Flat Bill of Material (FBOM) approach if this is easier for thesupplier. Presently, electronic circuit boards and wiring harnesses have approved FBOM formats. (Seesection 12.9: Special MDS: “Flat Bill Of Materials” (FBOM) For Electronics ).

• For materials with high know how Fiat accepts the use of jokers (i.e."further additive"), amount of 10%maximum (higher rates have to be agreed to by the Fiat Engineering Department).

• For others materials Fiat requires the declaration of all substances contained above a threshold value of 0.1%(or otherwise specified in STD 9.01102). The use of confidential flag is accepted up to 5 higher rates have tobe agreed to by the Fiat Engineering Department). Temporarily, Fiat also accepts jokers for materials andcomponents that are not available during the data collection (e.g. the joker substance >not yet specified<)

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5.4. Definition of a “Component/Part”Any item that is supplied directly to GM/Fiat by a Tier 1 supplier that is assigned a unique GM or Fiat part numberand ends up being used on a vehicle.

• MDS’s generated by sub Suppliers must be sent directly to the same company that the actual component issupplied to. MDS’s generated by GM/Fiat’s Tier 1 Suppliers are then sent to GM/Fiat (see also Section 12.14:Recipient – Where to Send MDS’s).

6. Confirmation from SuppliersReferring to the letter in January 2002

The deadline for supplier to register their receipt of the letter, in the website http://www.eds-thn.nu/imds haspassed.

7. Cascading of IMDS-reporting to Sub-tier SuppliersIt is the responsibility of Tier 1 Supplier to cascade this information and all requirements to all sub-tier Suppliersand ensure that all of their sub-tier Suppliers comply with the same requirements. It’s also the Tier 1 Suppliersresponsibility to make sure that submission of the requested material content is carried out.

• The Tier 1 supplier can decide what method they wish to use to collect the part/material/substance datafrom their supply chain. Sub-tier suppliers must supply data to the Tier 1 in any format that is specifiedby the Tier 1 supplier.

8. Supplier Internal Communication RequirementsPlease cascade this information package to the appropriate department managers in your organization.

- Product development - Quality Manager - Manufacturing - Health, Safety and Toxicology- Purchasing - Information Technology- Materials Engineering - Sales- Corporate Environmental/ - GM/ Fiat Account Manager/ Business Unit Regulation Staff

9. Changes to Restricted/Reportable Substance DocumentsThe following documents will be modified to include IMDS:

• GMW3059 (Opel, Saab, Vauxhall, GM North America Vehicle Operations, Powertrain)o Modification of GMW3059 to match the new system requirements (IMDS).o Include the final declarations via IMDS during the product development process.

• Normative Number 9.01102, attachment CK (Fiat)o Modification of the attachment CK, in Normative number 9.01102, to match the new system

requirements (IMDS). This standard has been modified to conform with GMW3059.o To relate the Production Approval (by VDDP) to the availability and correctness of the information

inserted in the system.

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10. Obtaining a Copy of GMW3059GM/Fiat restricted/reportable substance documents are updated yearly to reflect changes in substanceregulations worldwide. (The latest version of GMW3059 is dated December 2000. An updated version is plannedfor release in September 2002.)

If you do not have a current copy of GMW3059 ”Restricted and Reportable Substances for Parts” you have to buyit from:

• IHS (Information Handling Service Group)Homepage IHS: http:/global.ihs.com

• Telephone no. IHS – localIHS Nordic countries: + 45 3940 2244IHS Germany: + 49 89 895 2690IHS Italy: + 39-06-4786-833IHS United States: + 1-303-397-7956IHS Canada: + 1-613-237-4250

11. IMDS - International Material Data SystemThe IMDS system has been designed jointly by a German carmaker’s consortium and EDS, a leader inInformation Technology systems.

• In order to ensure regulatory compliance to the ELV-Directive and any applicable substanceregulations over time, it is necessary to document the material and chemical composition of the entirevehicle.

IMDS allows the OEM’s and the Suppliers to collect and to manage the information regarding the material andchemical composition of all the components of a vehicle so that compliance to the ELV- Directive is documented.

11.1. Access to IMDS/ Registration / PasswordOn the public pages of www.mdsystem.com, you can find general information such as system requirements,training courses calendar, and automotive news etc.

A company account, user name, and personal password are required to access IMDS. If your company isnot already registered in IMDS or needs additional user ID/Passwords:

• The registration form and additional information concerning the registration are available at the public pages atIMDS website www.mdsystem.com , link: System.

• Information concerning the different available user profiles is located in the registration form.

• Send your registration form to:[email protected] or [email protected]

• EDS will return a mail containing the necessary user-information to access IMDS.

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• IMDS Password Tips:o NEW!! Passwords must be changed every thirty days or you will have to contact the

EDS Help desk to reactivate your password.o After three attempts of typing a wrong password the system disables it.

Contact EDS Help desk to reactive your password.o Make sure to use the menu options within the IMDS. Closing a window incorrectly in IMDS

may lock you out of the system for a period of time.

11.1.1. How to logon to IMDSThere are two ways to login to the IMDS:1. From the IMDS Welcome page: www.mdsystem.com <SYSTEM LOGIN>2. From the IMDS Welcome page: Use the link <Public IMDS pages>, <SYSTEM>, <SYSTEM ACCESS>

Both of these alternatives open up the IMDS System Access window.• Click on <LOGON>• Enter your IMDS User ID and password• Click <LOGON>

These steps will take you to the Main Menu Screen.

11.2. Supplier Support – IMDSThe IMDS help desks are available to answer questions concerning the functionality of the IMDS.

• HELP DESK - GERMANY:From 8 AM to 4.30 PME-mail: [email protected] no. +49 (0) 421 5256-666

• HELP DESK - ITALY:From 9 AM to 6.30 PME-mail: [email protected] no. +39 (0) 80 3853116

• HELP DESK - NORTH AMERICA:From 8 AM to 5 PM (east coast time)E-mail: [email protected] no. +1 765-854-6501

11.3. Supplier Training Options- IMDSTraining courses - IMDS:• One day training courses are arranged by EDS (cost approx. 400 EURO), in Germany, Italy, Spain, Great

Britain, Czech Republic. The course enrolment must be requested by contacting the IMDS help deskso The calendar and locations for the training events is available on the IMDS public page,

www.mdsystem.com , link: Training• For North America, MDS Map offers IMDS training services. Contact Chris Harden (734-213-5088) or

[email protected].

Training on line - IMDS:• An e-learning course is available via the IMDS web site (cost approx. $200), to get to know the IMDS

application. The interactive online training for IMDS is in English.

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Training individually• EDS offers in-house courses on request.• MDSMap offers an IMDS User Guide that explains how to use IMDS and how to input data into the system. To

purchase the IMDS User Guide:Contact MDSMap at [email protected], +1 (1) 734 213 5000 (Americas) or +44 (0)20 7692 0636elsewhere in the world. Information about the IMDS User Guide can be found at the web page,www.mdsmap.com/IMDSUserGuide/index.asp.MDSMap also offers other IMDS services, for more information visit their website, www.mdsmap.com.

12. System Presentation – IMDS/Declaration requirements for GM/Fiat

12.1. System OverviewWhen logged on to IMDS, you will see this menu:

Figure 1: Main menu

12.2. Main MenuThe alternative selections are:

• Create: Create a new, complete MDS (Material Data Sheet) or a Module (for internal use) for aComponent, semi-component or a material.

• Search: Search for MDS’s or Modules for components, semi-components, materials or search for basicsubstances.

• Analysis: IMDS allows the user to analyse the data contained in the MDS’s.

• Sent: Allows the user to see MDS’s that have been sent to external recipients.

• Received: Allows the user to see MDS’s that have been received from external suppliers.

• Messages: View messages received by your company.

• Log off: Exit the password-protected area of IMDS and return to the public pages of IMDS.

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12.3. Create an MDS / Create OptionsTo create an MDS or a module, click on the link: create.

• It is possible to create Material Data Sheets (MDS’s) according to the following structures:

Figure 2: possibilities for creation of MDS’s

Explanation of the alternative create options:

• Component:It is the main structure. Here components or assembly's must be inserted. Only MDS’s generated by GM/Fiat’sTier 1 Suppliers must sent to GM/Fiat.

• Semi-component:Semi-components differ from components because their exact dimensions (or weight) are not specified. Use asemi-component when the product you supply must be modified further prior to achieving the final form itwould have in a vehicle. Examples of semi-components are: coils of steel (parts are stamped out of the coil),coils of wire (cut to final lengths for use in the vehicles).

o NOTE: Paints, greases, adhesives (etc.) can be treated as a material or semi-component. However,GM prefers that they be treated as a material.

- For these kinds of materials, the composition of these materials must be reported for thecomposition of the cured material as it remains on the vehicle, not the completecomposition of the paint prior to its application on the vehicle. Example: For paints, onlythe cured portion that remains on the vehicle must be reported (not the solvent content).

- Note also that flame retardants are treated as a material in IMDS.

• Material:If a material cannot be found in the material database within IMDS, this option must be used to create thematerial MDS for further use in an MDS of a component or an assembly

NOTE:

When creating an MDS of a component or assembly it is essential that the structure tree represent the actualcomponent or assembly and that information is inserted on each level, component, semi-component, material andsubstance. (See section 5: Explanation of Part/Material Reporting Requirements for GM/Fiat.) The onlyexception to this structure is on parts/components that may be reported in the FBOM format. (See section 12.9:Special MDS: “Flat Bill Of Materials” (FBOM) For Electronics)

12.4. Four-step procedure to input the dataTo create an MDS for a component, semi-components or a material there is a four-step procedure to input therequested data.

o Component/Material composition with BOM tree structure, Ingredients.o Security/Environment informationo Supplier datao Car Maker Recipient data

• Language used in IMDSEnglish must be used as standard language in IMDS. All names/terms of component/semi-components/material/chemical content shall be written in English, comments etc. shall be written in English.

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Figure 3: Screen for creation a Component-MDS

12.5. Component/material composition with BOM tree structure, Ingredients.• In the ingredients menu, the tree structure that represents the component has to be inserted. It is essential that

information for each of the levels - component, semi-component (if any), material and chemical substances areincluded.

• The tree structure allows suppliers to attach MDS’s that have been submitted to them by sub suppliers.

Figure 4: Example: Tree structure of a component

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12.6. Insert the tree structure of an MDS or ModuleThe following buttons are used to create the tree structure of a MDS for a component:

Figure 5: Buttons

Component / Part:Create directly a component in the MDS – The components name, part no. and weightshall be inserted.

Semi-componentCreate directly a semi-component in the MDS – The semi-components name, part no. shall beinserted.

MaterialIs used to search for a material in the material database within IMDS. The material shall beinserted under the component-/semi-component level.

SubstancesIs used to search for a substance in the substance database within IMDS. Substances shall beinserted under the material level when creating an MDS of a material.

Refering to existing MDS of a sub componentIs used to search for an already existing MDS of a sub component in the IMDS database, eitherself-made or from a sub-supplier.

delete a nodeIs used to delete a node in the structure tree.

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12.7. Comments on Material Level MDS’sIf, after searching, a material is not available in the IMDS system, a material level MDS must be built prior tocreating the component MDS. The material MDS can then be imported into the component MDS.A material MDS is built using the same concept that is used to build a component MDS.

• Ask the raw material supplier for the required substance composition information to meet the GM/Fiatrequirements. The information contained in an MSDS sheet may not be sufficient for these reportingrequirements.

• Warning: It is necessary to refer to substances or basic components when building an MDS for a material in theIMDS.- Metal compositions (e.g steel): Fe, Cr, Ni etc.- Plastic compositions (e.g. PVC) : PVC, plasticisers (i.e. DOP) stabilizers, etc. (It is incorrect to insert elements like C, H Cl.)

Figure 6: Material MDS Detail Screen

Material (MDS) Detail Screen Field Descriptions – Mandatory data:• Material name: acc. to existing Standards, e.g.:

-steel, iron -> EN 10027, GM6409M, GMW2M-ST-S- plastics -> ISO 1043- elastomers -> ISO 1629

• Trade name: Product trade name (usually applicable for plastics)• Material No : applicable for steel, iron according to EN 10027 (e.g. 1.4243 )• Symbol: (applicable for plastics) : the recycling symbol is based on ISO 1043 (e.g. >PA66-GF30<)

Classification: Material classification based on the VDA 231-106 (German) standard• Norms/Standards: Applicable Industry Standards (e.g. EN 10027, SAE J405)• Inhouse Norms: Applicable OEM standards for materials (e.g. GMW4, QS 13MO00, GM12M)• Supplier: The name of the material supplier (e.g. Thyssen, BASF, General Electric)• Remarks: any additional comments that the user might wish to add to the MDS

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12.8. Special Substances “Wild Cards / Joker-substances“IMDS contains some wildcard (or “joker”) substances. Since GM only requires GMW3059-substances (F or D) tobe reported at the substance level, a joker can be used to fill the remaining portion of substances (the systemrequire 100% accounting for substances in a material).

• GMW3059 substances (F or D) must be reported at the substance level.• The GM preferred joker for substance reporting once GMW3059 substances have been reported is the

“Misc.” joker.• Suppliers might wish to use other jokers for specific circumstances. Other acceptable jokers are:

o Further Additive (Shall only be used for “High confidential substances“)o Mineral Material (inorganic substances in materials such as:glass fibres, rock powder, ash content)o Organic Ingredient (organic materials such as: wood, leather, animal and vegetable fibres)

• See section 5.3 for Fiat joker information.

Figure 7: Available joker-substances in the IMDS:

Note: When searching for a joker-substance, input >system< in the CAS-no field.

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12.9. Special MDS: “Flat Bill Of Materials” (FBOM) For ElectronicsAn FBOM is a material data sheet or a part of a material data sheet that has a flat internal structure (MDS doesnot have the complete structure of each and every component). The only required information is the declaration ofthe materials and substances included within the part.

Suppliers of certain types of parts are given the option to declare according to “Flat Bill Of Material”.• The use of “Flat Bill Of Material” presently applies to parts such as electronic modules, wiring harness

modules, and electric motors.• When using the “Flat Bill Of Material” the suppliers are requested to report the total amount of materials and

substances, according to GMW3059 and Normative no. 9.01102, used in the components.There is no need to delineate the component/semi-component structure of the modules. The reporting isbased on how much total aluminum, polycarbonate, lead, etc. is in the modules, not how much in each resistoror capacitor.

Figure 8: Example: FBOM for Wiring Harness

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Figure 9: Example: FBOM for Circuit Board

Circuit board or Electronic motor - Example

Cu Alloys

SteelMetallic Materials

Soldering alloysSnPb

…

…Misc.

PlasticsPolyester

Polypropylene

Epoxy Resin

…

Misc.

SiliconOthers

…

Misc.

ButadieneElastomerics

Rubber, natural

…

Misc.

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12.10. Security and Environment InformationSuppliers are not required to answer questions 1-7. However,Suppliers are required to report the amount of recycled content plastics (by weight percent of the GM part), inquestion 8. Questions 9 and 10 are optional.

Explanation of questions 8-10:8. What is the actual recycled plastic content in the part.9. How much of the recycled plastic content comes from post industrial waste sources (per part weight).10. How much of the recycled content comes from post consumer waste sources (per part weight).

Figure 10: Security and Environment Information

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12.11. Supplier DataInput the name of the employee who is responsible for sending the MDS to GM/Fiat.

Figure 11: Supplier Data

12.12. Car Maker Recipient DataThe following recipient data must be inserted when sending MDS’s to GM/Fiat:

Figure 12: Car Maker Recipient Data

Example of data input, mandatory data.

DUNS no. orFiat Supplier Code

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Explanation of mandatory fields:

• Part/item No:

• The GM-part number of the part/assembly being input. For Fiat; the drawing number.

• Description: Input the official English name of the part.

• Drawing No.: Input the GM/Fiat-drawing number, if available. (The drawing number may be different than thepart number.)

• Drawing dated: Input the date of release of the current revision of the drawing.

• Drawing Change Level: Input the current version/level of the drawing.

• Supplier Code: Input the supplier code, for:GM: DUNS-noFiat:: Supplier code.

12.13. Recipient – Where to send MDS’sMaterial Data Sheets can be : • Send - When there is one only recipient. • Propose - When there are many recipients. • Internal - For internal use.• Publish - When the Data Sheet has to visible for everybody - useful to insert new materials.

Suppliers should send the MDS to the division of GM or Fiat that is/was responsible for PPAP, even if the part willbe/is used by other divisions within GM or Fiat. This applies whether the parts are new parts, parts underdevelopment, or carryover parts (parts that have already been PPAP’d). (Example: If Saab is responsible forPPAP and the part will be/is used by both Saab and Opel, the MDS shall be sent only to the Saab account inIMDS.)• Note: This information is available from your Quality (or other) organization that handles the PPAP

submissions for your company.

List of GM/Fiat Accounts in the IMDS System:

General Motors- NA Vehicle Operations(includes GM Mexico)

(IMDS Company ID# 5751)

General Motors- Powertrain (IMDS Company ID# 5754)General Motors Strasbourg (IMDS Company ID# 3949)Adam Opel AG(includes GM Portugal and Vauxhall)

(IMDS Company ID# 104)

Saab Automobile AB (IMDS Company ID# 303)Fiat Auto (IMDS Company ID# 1316)

NOTE: There is no account for GM do Brazil (South America) or Holdens. Suppliers must still submit GMW3059Appendix A Forms to these locations.

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12.14. Additional functionality in IMDS

12.14.1. Data BasesWithin IMDS there are several data bases to support the data sheets preparation. The most significant are:

• Substances: This is the list of the elementary substances with the related CAS number.• –The IMDS system contains the VDA List of Declarable Materials, which is a list of substances that has been

generated by the German automotive industry. This directory contains approximately 400 substances whichare subdivided into two categories: “prohibited” and “declarable”.–The prohibited substances and the substances that require declaration are red-marked when they areincluded in an MDS.

• Materials: The input of Material MDS’s by the Material Suppliers, are very important to get a good quality of thedata in the material database–The Material Supplier should publish their Material MDS’s, instead of sending it to one costumer only. So the parts supplier are able to reference published Material MDS’s–To create an Material MDS, the substances in the database shall be used. If a substance is found to be missing in the database, contact EDS help desk and they will update the database.

Figure 13: Basic Substance List

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Figure 14: Material Database

12.15. MDS Check FunctionBefore sending an MDS, the system executes a check of the correctness and thoroughness of the input data. Thesystem will check to make sure that all mass information balances at every level of the MDS.

• If masses don’t balance, check the mass value of any heavy items that could have been input withcommas (North American thousands delimiter). The IMDS system will change a number input with acomma into a decimal point. (EG: A number input as 5,000g will be converted to 5.0g)

It is possible to execute a check of input data during the development of an MDS sheet by using the followingmenu:

Figure 15: Check button

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13. Contacts – GM / Fiat

Opel:

Vauxhall:

Peter Stoker or Peter Woodcock,Special Studies,Vauxhall Engineering Centre,Station Lane, MillbrookBedford, MK45 2YLEnglandPhone: +44 1525 842519Fax: +44 1525 842501E-mail: [email protected]

SAAB:

Marilis LepikEnvironmental Concerns MaterialsA16-1 TVLESaab Automobile ABSE-461 80 TrollhättanSwedenPhone: +46 (0)520 852 06Fax: +46 (0)520 781 50E-mail: [email protected]

Karin AnderssonEnvironmental Concerns MaterialsA16-1 TVLESaab Automobile ABSE-461 80 TrollhättanSwedenPhone: +46 (0)520 2 794 13Fax: +46 (0)520 781 50E-mail: [email protected]

Antje HeymannAdam Opel AGTEZ T&V ZentrallaborSpezifikationszentrumIPC 85-70D-65423 RüsselsheimGermanyPhone: +49-6142-7-71710Fax: +49-6142-7-61745E-mail: [email protected]

Dr. Ralf LangendorfAdam Opel AGITEZ T&V Zentrallabor Organische WerkstoffeD-65423 RüsselsheimGermanyPhone: + 49-6142-7-766268Fax: + 49-6142-7-74484E-mail: [email protected]

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Fiat:

Claudia BerrutiFiat Auto S.p.A.D.I.P.-LaboratoriesMaterials EngineeringC.so Settembrini, 40 - 10135 TurinItalyPhone: + 39 11 6835564Fax: + 39 11 6838092E-mail: [email protected]

Riccardo BoggioFiat Auto S.p.A.D.I.P.-LaboratoriesMaterials EngineeringC.so Settembrini, 40 - 10135 TurinItalyPhone: + 39 11 6835714Fax: + 39 11 6838092E-mail: [email protected]

GM North America :

Dianne BossGeneral Motors CorporationDesign for the EvironmentMC 483-523-3B4Pontiac Product Center- Central2000 Centerpoint Pky.Pontiac, MI 48341-3147USAPhone: +1 248-753-0219Fax: +1 248-753-0269E-mail: [email protected]

Edward BeckerGeneral Motors Corporation- PowertrainMaterials EngineeringMC 483-710-251895 Joslyn Ave.Pontiac, MI 48340USAPhone: +1 248-857-2129Fax: +1 248-857-2599E-mail: [email protected]

Doris HillGeneral Motors CorporationDesign for the EnvironmentMC 485-303-8114100 South SaginawFlint , MI 48557USAPhone: +1 810-236-2653Fax: +1 810-236-1344E-mail: [email protected]