GMail Calendar Sync. – Admin Tutorial · Fellow Consulting AG Truderinger Str. 41 81677 Munich Tel: +49 (0) 89 288 90 571 Fax: +49 (0) 89 288 90 45 Web: GMail Calendar Sync

Fellow Consulting AG Truderinger Str. 41

81677 Munich

Tel: +49 (0) 89 288 90 571 Fax: +49 (0) 89 288 90 45

Web: www.fellow-consulting.de

GMail Calendar Sync. – Admin Tutorial

Copyright 2012 Fellow Consulting AG. Confidential, all rights reserved. Gold Partner

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Where People work together

Safe Harbor Statement

Our discussion may include predictions, estimates or other information that might be

considered forward-looking. While these forward-looking statements represent our

current judgment on what the future holds, they are subject to risks and uncertainties

that could cause actual results to differ materially. You are cautioned not to place undue

reliance on these forward-looking statements, which reflect our opinions only as of the

date of this presentation. Please keep in mind that we are not obligating ourselves to

revise or publicly release the results of any revision to these forwardlooking statements

in light of new information or future events. Throughout today’s discussion, we will

attempt to present some important factors relating to our business that may affect our

predictions.

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FELLOW GMail Calendar Sync. GMAIL CALENDAR SYNC. PLUGIN FOR CRM ON DEMAND

Introduction

With Fellow Consulting’s CRM Gadget – GMail Calendar Sync. Plugin for CRM On Demand

you will be able to synchronize your personal GMail Calendar with Oracle CRM On Demand.

You don’t have to maintain two calendars, you will rather have all your CRM Data in GMail.

You will simply be able to transfer all Tasks and Appointments from CRM On Demand to GMail and back.

Never miss a meeting, have all current information in CRM and on your Laptop in GMail.

The same calendar and tasks on each device, online or offline.

Maintain your Tasks or Appointments wherever you are, synchronize all information from and to

CRM – one source of information on every device.

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Deployment

I.  Before deploying (configuring API Project in your Google app instance)

Step1:

You need to have the following links before you can deploy Gmail Calendar to Google app

instance.

  https://appengine.google.com

  https://code.google.com/apis/console/

  https://gmail-addin.appspot.com/services/oauth2callback

  https://gmail-addin.appspot.com

  https://mycrm80333.appspot.com/services/GCalendarServices?init=1

And the file:

  C:\Users\ASUS\Desktop\DeployGoogleAdd-in\war\WEB-INF\classes\com\fellow\oodgc \client_secrets.json

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Step2:

You need to configure an API Project to get:

  Client ID

  Client Secret

Here is How to configure an API Project

1. Login to your Google app instance using this link: https://appengine.google.com

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2. Open a new tab and go to this link: https://code.google.com/apis/console/

3. Click create project and enable Google service (Calendar API and Tasks API)

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4. Go to API Access and create an Authorized API Access

5. Complete the Product Name and upload your Product logo, then click Next

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6. Choose Web application and click Create client ID

7. Now you will get a Client ID and a Client Secret. Click Edit settings to edit link

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8. Now complete the fields provided below and Click update

  Authorized Redirect URLs = https://gmail-addin.appspot.com/services/oauth2callback

https://gmail-addin.appspot.com

  Authorized JavaScript Origins = https://gmail-addin.appspot.com

Note: Please notice that you must put in the right Google app instance.

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II.  Before deploying

(configuring API Project in your Google app instance)

1. By unzipping the provided file (i.e. “google add-in version 1.0.7.raw“) a folder will be created

with the following structure:

There are 4 important folder/files in the deploy folder:

  appenginesdk,

  war,

  deploy2.bat

  rollback.bat

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2. go to this path to configure the file named “client_secrets.json” within the war folder C:\.......\war\WEB-INF\classes\com\fellow\oodgc\client_secrets.json

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3. Edit the file client_secrets.json => Copy Client_ID and Client_Secret from API Access from your Google

app instance and paste it to this file and save again.

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III.  Starting to deploy Gmail calendar into your Google app instance

Steps to deploy

1.  Go to deploy tool folder and double click deploy2.bat file

2. During the deploy batch type your Google Application Instance name

e.g. gmail-addin and press Enter

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3. Type in your Email Address

4. Decide whether you want to deploy only appointments or including tasks,

type true or false and press Enter.

Note:

To disable task by deploying only appointment:

- Visible Task: false

- Visible Task: 0

To deploy both Appointment and Task:

- Visible Task: true

- Visible Task: 1

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5. Complete your mail Password and press Enter

6. Wait until the deployment finishes 100%

Note:

- Wrong Email with Google app instance will not succeed to deploy!

- rollback.bat is used to clear cache if you cannot deploy successfully for the next time.

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IV. Mapping XML

To map the Appointment:

Here is the example of appointment field mapping. In example, field "Subject” is mapped

between Gmail Calendar and Oracle CRM on Demand.

GCalendarField = Gmail Calendar Fields

OracleField = Oracle CRM on Demand

To map the Task:

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<Appointment> <Fields>

<Field> <GCalendarField>summary</GCalendarField>

<OracleField>Subject</OracleField>

</Field> </Fields>

</Appointment>

<Task> <Fields>

<Field> <GCalendarField>title</GCalendarField>

<OracleField>Subject</OracleField>

</Field> </Fields>

</Task>


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Here is the sample xml that is already mapped

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<Mapping> <Appointment> <Fields>

<Field> <GCalendarField>summary</GCalendarField>

<OracleField>Subject</OracleField> </Field> <Field>

<GCalendarField>location</GCalendarField> <OracleField>Location</OracleField>

</Field> <Field>

<GCalendarField>start</GCalendarField>

<OracleField>StartTime</OracleField> <Type>DateTime</Type>

</Field> <Field>

<GCalendarField>end</GCalendarField> <OracleField>EndTime</OracleField> <Type>DateTime</Type>

</Field>

</Fields> </Appointment> <Task>

<Fields> <Field>

<GCalendarField>title</GCalendarField> <OracleField>Subject</OracleField>

</Field>

<Field> <GCalendarField>notes</GCalendarField>

<OracleField>Description</OracleField> </Field> <Field>

<GCalendarField>due</GCalendarField> <OracleField>DueDate</OracleField>

<Type>Date</Type>

</Field>

</Fields> </Task>

</Mapping>


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V. End-User Setup

Please refer to the End-User Setup tutorial: „GMail Calendar Sync. – Tutorial.pdf“.

You can find it on the following web page:

https://mycrm80333.appspot.com/services/GCalendarServices?init=1

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GMail Calendar Sync. – Admin Tutorial · Fellow Consulting AG Truderinger Str. 41 81677 Munich Tel: +49 (0) 89 288 90 571 Fax: +49 (0) 89 288 90 45 Web: GMail Calendar Sync