Global Systems Management Surface Visibility Presented by USPS at July 10 Packages Subgroup Meeting

Global Systems ManagementGlobal Systems Management

Surface Visibility Surface Visibility

Presented by USPS at Presented by USPS at

July 10 Packages Subgroup MeetingJuly 10 Packages Subgroup Meeting


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Surface Visibility Overview

Surface Visibility Components:

Uniquely Identifying Assets (sacks, trays, mail transport equipment, trailers)

Tracking Assets at key handoff points (arrival, departure, interim points)

Quality Checks (preventing mis-loads and mis-routings in real time)

Electronic Forms (automate data collection)

Decision Support (improved dock management and advance notifications)


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Tracking AssetsTracking Assets

TrailerArrive U.S. MAIL

1025679

TrailerUnload

Ready to Process

To Operations…

Inbound Facility Scanning

Outbound Facility ScanningTrailer Depart

Container Load

U.S. MAIL

1025679

Placard Assign

Container Build

Container Close

Container Stage (Optional)


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Quality Checks

Quality checks are built into the scanning process

As scans are collected, the destinations are verified

−Handling unit to container

−Container to trailer

The employee is notified of potential mis-loads

Reduces missent mail


5

Electronic Forms

Electronic Forms will automate many of the manual procedures on the dock

– Many values pre-populated – % loaded is calculated based on container

scans– Arrival and departure times based on

scans– Security seal is scanned; not keyed in

Electronic Forms eliminate redundant data entry – saving time and reducing errors


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Decision SupportDecision Support

Visibility information enhances operational decision making

Facilities have real-time view of container status on the dock

Destination facilities receive advanced notification of inbound trailer status:

– Containers by Type

– Handling unit counts by mail class and type

– Actual departure times, estimated time of arrival

Red Circle = Containers in Process

Yellow Triangles = Closed Containers

Blue Plus Signs = Staged Containers

Green Squares = Loaded Containers


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Service Improvements

Dock employees have visibility as containers are being built inside the plant to help ensure that all available containers are loaded prior to trucks departing.

Ability to track trailers that are late departing or arriving.

Visibility as mail moves between origin and destination plants including interim facilities such as HASPs.

Visibility of inbound volume enables scheduling adjustments by destinating plant.


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Mail Induction

Scheduled appointments provide Advanced Notification of drop shipment mail volumes Scheduled appointments provide Advanced Notification of drop shipment mail volumes which facilitates the check-in, induction and processing of bulk mailings.which facilitates the check-in, induction and processing of bulk mailings.

Standing Appointment

Advanced Notification

Appointment Check-In

• MAIL.DAT

• WebServices


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Mailer Volume

Drop Shipment appointments from the Facility Access & Shipment Tracking (FAST) system are displayed on the Surface Visibility scanning device.

Surface Visibility device is used to scan ‘Start-the-Clock’ events for FAST.

Inbound StatusRoute/Apt. No

File Sync

Origin Status ETA

110XS Albany 04:10No

Status

M543220Mailer:RR Don

03:0015

Late

M543201Mailer:Q Core

02:30On

Time

112VS Syracuse 23:25On

Time

104BXBronx HASP

23:2030

Late


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Mailer Bar Codes

Unique container, handling unit and piece bar codes will enable Surface Unique container, handling unit and piece bar codes will enable Surface Visibility to track business mailings.Visibility to track business mailings.

Customer SV bar code specification is on RIBBS Website: ribbs.usps.gov

Send samples for verification process to: [email protected]

Enhanced Distribution Label uniquely identifies trays, tubs, and sacks

Customer EDL Specification is on RIBBS Website: ribbs.usps.gov

Web ATLAS ready in Spring 2007

4-State bar code uniquely identifies letters, flats and bundles

Will be used to provide piece level visibility to mailers

Containers:

Handling Units:

Pieces and Bundles:


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GO HOKIESBEAT MIAMI

MAILER PLACARD

SCF ENTRY

GO HOKIESBEAT MIAMI

MAILER PLACARD

SCF ENTRY

GO HOKIESBEAT MIAMI

MAILER PLACARD

SCF ENTRY

Mailer Visibility

Placard Arrival Scan

Placard Departure

Scan

Surface Visibility will track pallets through induction, cross dock Surface Visibility will track pallets through induction, cross dock operations and inter-plant transportation.operations and inter-plant transportation.

Start-the-Clock

CROSS DOCK

WO

RK

ING

Placard Arrival Scan

ENTRY ENTRY FACILITYFACILITY

DESTINATING DESTINATING FACILITYFACILITYProcessing Operations


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Ave

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Johnson

1251

Johnson

Ave

Arlington,

VA 22206

Jon

Johnso

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1251

Johnso

n Ave

Arlingt

on, VA

22206

Jon

John

son

1251

John

son

Ave

Arlingt

on

, VA

2220

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Jon

Johnson

1251

Johnson

Ave

Arlington,

VA 22206

Jon

Johnson

1251

Johnson

Ave

Arlington,

VA 22206

Jon Johnson

1251 Johnson Ave

Arlington, VA

22206

Jon Johnson

1251 Johnson

Ave

Arlington, V

A

22206

Jon Johnson

1251 Johnson

Ave

Arlington, VA

22206

Future – Mailer Visibility

Surface Visibility is being enhanced to track the nesting of bundles and parcels into containers during processing.

Bundle to Container Nest

10/31/05

TO: AFSM 100 #3

From: APPS #2Signed: _____

In-house Processing

Parcel to Container Nest


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Future – Mailer Visibility

Surface Visibility will scan the 4-State barcode on pieces to nest them to a Surface Visibility will scan the 4-State barcode on pieces to nest them to a flat tub via the Enhanced Distribution Label (EDL).flat tub via the Enhanced Distribution Label (EDL).

Piece to Tub Nest Tub to Container Nest

22033

Falls Church Main Post

Office


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Surface Visibility Deployment Status

The deployment of Surface Visibility Phase 1 is complete.The deployment of Surface Visibility Phase 1 is complete.

Surface Visibility Sites Activated

133 P&DCs

17 STCs

21 BMCs

Phase 1a in pilot in NY Metro Area

Phase II pending funding approval in Summer 07

Documents

Global Systems Management Surface Visibility Presented by USPS at July 10 Packages Subgroup Meeting