Global Sourcing Departmental Manual · DM shall be taken back by HOD of that team & shall be issued to new copy holder, as required by HOD. In case HOD wants to issue controlled copy

Essar Projects (I) LTD .

Document No. GS.MUM.GSD.DM.01 Revision No.: 00 © ESSAR Projects (I) Ltd. Revision Date: 15.01.2010

Global Sourcing Departmental Manual

THIS MANUAL ISSUED TO:

COPY No. Intranet Copy

COPY HOLDER MR

ISSUE DATE 20 Jan 2010

Address M/s ESSAR Projects (I) Ltd. – Global Sourcing Division

“ESSAR HOUSE”, 11, Keshavrao Khadye Marg, Opp. Race Course, Mahalaxmi, Mumbai-400034 INDIA.

Tel. 022-66601100 www.essar.com

Essar Projects India Limited.

DOCUMENT NO.GS.MUM.GSD.DM.01

REVISION NO.: - 00 DATE OF REVISION: -15.01.2010

DEPARTMENTAL MANUAL

GLOBAL SOURCING DIVISION

Location Name MUMBAI HO Page - 3 - of 42

CHAPTER 1.0 : SECTION 1.1

REVISION HISTORY

Sr. No.

Section No.

Page No.

Issue No. & Date

Rev. No. & Date

Nature of Change




DEPARTMENTAL MANUAL



CHAPETER 1.0 SECTION 1.2

CONTROL OF MANUAL APPROVAL OF MANUAL:

1.3.1 QMS coordinator of GSD is responsible for preparation & amendment of the

departmental manual. HODs provide inputs for the preparation & amendment of the

DM. The manual is reviewed by Management Representative before its approval by

Head of GSD. The manual is issued by MR as per the distribution register.

1.3.2 In event of revisions obsolete copies shall be called back from the copy holders &

revised copy shall be issued. In case of revisions also the above process of review &

approval is followed.

1.3.3 DISTRIBUTION OF MANUAL:

a) Controlled copies of Departmental Manual (DM) are issued to copy holders as listed in

Distribution list of the Manual by MR. Distribution list shall be maintained by MR. (as

per format GS.MUM.MGR.SP.01 .F01).

b) Master copy of the departmental manual is uploaded on the GS portal by QMS

coordinator after issue of DM by MR in hard copy. Manual downloaded from the portal

or printed copy from the portal is considered as uncontrolled.

c) In case of revisions, MR collects all the controlled hard copies of earlier revision from

the copy holders & destroys them to ensure that the current revision is referred &

issues the current revision copies.

d) If any copy holder of the controlled copy leaves the organization, his controlled copy of

DM shall be taken back by HOD of that team & shall be issued to new copy holder, as

required by HOD. In case HOD wants to issue controlled copy to new copy holder,

same can be done under intimation to MR & the distribution list is submitted to MR for

record.




DEPARTMENTAL MANUAL



e) Master copy shall be in file in original with QMS coordinator of GS.

1.3.4 CHANGES / AMENDMENTS:

a) Changes in a document if felt necessary shall be done on approval of HODs of the

respective teams by QMS coordinator. A Change Request Note

(GS.MUM.MGR.SP.01.F02) is sent to MR prior to revision. MR shall ensure that various

aspects of the standard and QMS of the GS are considered before any change is made.

b) Each approved Change Request Note (GS.MUM. MGR.SP.01.F02) for revisions shall be

retained by MR & revision history is appended for each revision of the manual.

c) Revision & issue number along with date of revision & issues are mentioned in the

manual.

d) Revision/issue date shall be issue date of manual & same shall be date of

implementation.

The procedure of control of documents (GS.MUM.MGR.SP.01) gives the details of

document control




DEPARTMENTAL MANUAL



CHAPTER 1.0 : SECTION 1.4

QUALITY POLICY

ECIL is committed:-

• To strive for all stake holders satisfaction through our actions

• To ensure consistent Quality of operations with focus on customer satisfaction of our

domestic and International customers

• To achieve excellence in our working by continual improvement in our processes &

upgrading skill sets of our employees

• To ensure adequate resources , facilities & safe working environment to all working

partners

CORPORATE OBJECTIVES

1. To ensure customer satisfaction by our performance of work

2. To reduce rework & ensure quality of work

3. To ensure reduction of wastage of material

4. To ensure availability of plant & machinery based on age of the equipment

5. To complete the projects within time & budget

6. To ensure up gradation of employee skill sets by providing appropriate training

7. To increase the Turn Over by increased order book value.




DEPARTMENTAL MANUAL



CHAPTER 2.0 SECTION 2.0

LIST OF ABBREVIATIONS

Cont….

SR. No. Abbriviation ExpansionPR Purchase requsition

ECIL Essar construction India LtdEESL Essar engineering services LtdGSD Global sourcing divisionDEC Detail engineering consultant

MDMSBU Special business unitEPC Engineering, procurement, constructionWBS Work breakdown structureQAP Quality assurance planDOA Division of authorityMRs Material requisitionsCEO Chief executive officerMR Management representative

VMC Vendor mqnagement cellRFQ Request for quotationPO Purchase order

NTD Note to directorQCS Quotation comparative statementTRs Technical recommendation

MOMs Minutes of meetingTCO Total cost of ownershipLC Letter of creditGS Global sourcing

HOD Head of departmentN.A. Not applicable

C & F agents Carriage and forwarding agentI&E team Inspection and expediting team

QA-QC checks Quality assurance/Quality control checksESHL Essar steel Hazira Ltd.




DEPARTMENTAL MANUAL



Definition

1. ON SHORE PROJECT: WITHIN INDIA PROJECT

2. OFF SHORE PROJECT: OUTSIDE INDIA PROJECT

SR. No. Abbriviation ExpansionLR Lorry receipt

DMR Daily material receipt noteGRN Goods receipt noteLDs Liquidated damages

‘CENVAT’ Central value added taxCFT Cross functional teamEEC Essar engineering centreSCD

GSFZE Global sorucing Free zone emiratesECLD Essar construction Ltd DubaiSOP Standard operating procedureSEZ Special economic zone

EPMC Essar project management consultancy




DEPARTMENTAL MANUAL




SCOPE

The scope of GSD sections are given as below:-

- Receipt of Material specifications & purchase requisitions

- Vendor Selection & RFQ preparation

- Quotation Receipt & Evaluation

- Vendor Negotiation & Purchase Order finalization

- Expediting

- Inspection

- Logistics

- Vendor evaluation & Vendor Performance management.

GS HR Process: - Manual also includes the manpower planning, recruitment, competency &

training processes of HR department of GS. Scope of these processes is: -

- To review and assess the manpower requirement of the Organization and provide the

same within the required time frame.

- To decide the competencies required at particular level with in respective teams.

- To provide appropriate training to employees to enable them to work effectively.


RESPONSIBILITY AND AUTHORITY




DEPARTMENTAL MANUAL


Location Name MUMBAI HO

Page - 10 - of 42

HEAD OF PROCUREMENT

1. Setting of Departmental objectives in line with the corporate

objectives & making all the concerned aware about the same.

2. Guide the procurement team for finalization of purchase orders,

imposition of penalty in case of late delivery and resolution of

problems related to above if any.

3. Administration related to Procurement Department.

4. Holds review meetings as and when required.

5. Monitor progress of procurement activities as per Plan.

6. Review & approval of the monthly reports prepared by the GS team.

7. Ensure implementation of procedures laid down for Procurement

Department.

8. Negotiations with major Vendors and also standardization of prices

on annual basis.

9. Interact with other Departmental Heads for related matters.

10. Review with Quality control/ Project Department for work load.

11. Determining the manpower requirement as per the business plan for

the year & its communication to HR for further actions.

12. Determining the software & hardware requirements for the Global

Sourcing & getting the approval from the requisite authorities.

13. Providing resources for the QMS implementation in the Global

Sourcing.

14. Participating various review meetings & Management Review

Meetings & decides the action plans where ever required.

15. Reviewing the progress of various teams on the periodic basis.

16. Finalizing the competencies required for the roles of the team

leaders.




DEPARTMENTAL MANUAL



Page - 11 - of 42

1. Review & approval of the training requirements at various levels of

the Global Sourcing.

QMS CO-ORDINATOR

1. Coordinating for the preparation of the documentation required for

the Quality Management System.

2. Implementation & maintaining the Quality System in the Global

Sourcing.

3. Arranging various Management Review Meetings. Providing the

required inputs for the meeting.

4. Participating in the periodic internal, surveillance audits & submitting

the audit reports.

5. Reporting the audit outcomes to management with suitable

corrective actions.

6. Determining the resource requirements for implementation &

maintaining the QMS system in the department.

7. Arranging for the awareness trainings for QMS.

8. Acts as guide during surveillance audits.

9. Assist GS teams during NCRs closures.

10. Controls the issues of SOPs & maintain the records of internal,

surveillance audits along with the closures, maintain the list of

documents & records.

11.Review & maintain records of Objective setting, Objective tracking

for Global sourcing division.




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Page - 12 - of 42

PROCUREMENT TEAMS

Junior level:

1. Finding the vendors to who request for quotation can be sent from the approved

list of vendors or vendor list provided by client or outside vendors.

2. Preparation of RFQ, NTD, PO in SAP or manually.

3. Compile offers and get technical recommendation.

4. Prepare cost comparison sheet based on RFQ from different vendors.

5. Allocate the order to approved vendors.

6. Follow up with vendors. Communicate with them regarding specifications.

7. Placement of orders with schedule.

8. Update weekly status report.

9. Works towards achieving the team objectives set by the HOD/chief of the team.

Middle Level:

1. Review of PR schedules.

2. Review the vendor list for its suitability. Sends the request to VMC for registration

of new vendors if any.

3. Review of cost comparison sheet.

4. Negotiate cost and general terms and condition with vendors.

5. Take part in vendor development by providing the information about vendors.

Provides feedback to VMC for vendor rating whenever required. Approves the

vendor registration in the system whenever required.

6. Formulate negotiation strategy and get clearance to negotiate.

7. Guide the subordinate for preparation of NTDs, QCA, Pos and reviews these for

requirements.

8. Responsible for getting NTDs, Pos approved from concerned person.

9. Monitoring the progress of objectives on monthly basis & reports the progress to

head/chief.




DEPARTMENTAL MANUAL



Page - 13 - of 42

10. Responsible for carrying out root cause analysis & implement the corrective

actions required.

11. Review the documents & records on timely basis for its consistency.

12. Analyze the resource requirements, training requirements & get the same

approved by head/chief.

13. Responsible for successful QMS information & maintenance.

Top level:

1. Approve high cost orders, NTDs & Quotation Analysis etc.

2. Approval for vendor selection.

3. Decides & guides buyers in case of vendor negotiations strategy.

4. Negotiation with vendors and also standardization of price on annual basis.

5. Reviewing the progress of various teams on the periodic basis.

6. Decides the team objectives & reviews the same on monthly basis along with

commodity heads.

7. Approves & ensures implementation of the Standard Operating Procedures with in

the procurement team.

8. Approves the resource requirements given by subordinates.

9. Participates in the recruitment processes as technical expert.

10. Attends the management review meetings, project progress meetings & vendor

meetings whenever required.

11. Approves the training plan of the team & evaluates the training effectiveness

when ever training carried out.

EXPEDITING TEAMS

Junior level:

1. Region wise consolidation of Purchase Orders received from sourcing groups and

its transmission to concerned project expeditors

2. Obtaining PO acceptance, drawing – data sheets- design calculations, drawing

approval schedule, Fabrication bar chart, BOC procurement schedule.QAP,

Advance BG if any.




DEPARTMENTAL MANUAL



Page - 14 - of 42

3. Identifying required document types and timelines to make it available to the

supplier

4. Update expeditor's report – Material Status Report (MSR) on regular basis.

5. Co-ordinate with vendors for QAP, design documents submissions, with

engineering teams for approval of drawings, design documents & with inspection

agencies for approval of QAPS & timely inspections.

6. Expediting TPI / stage wise internal inspection / final inspection till issuance of

inspection release note.

7. Works towards achieving the team objectives set by the head/chief of Expediting.

8. Maintain records required for expediting team.

Middle Level:

1. Checking the contract delivery terms and the frequency of actions according to

the level of criticality assigned to the supply.

2. Review documents for PO / LC amendments to be conveyed at the right time.

3. Promptly identify potential delays, analyze the causes and propose the corrective

actions necessary to minimize any identified or anticipated deviations.

4. Furnish reliable and up-to-date information on supply progress, control all phases

of the preparation cycle, and check the punctuality of information exchange.

5. Highlighting constraints, critical areas and ensure delivery to match CDD.

6. Review of Supply of commissioning and mandatory spares along with main

equipment as per the contract.

7. Effective communication with middle level management of vendor to understand

any technical difficulty in manufacturing and to know exact progress of work.

8. Assist Vendor Management Cell in case of vendor rating. Provides the feedback to

VMC in case of quality & delivery of the materials.

9. Coordinate with vendors in case of deviations or rejections of the materials.

Follow up with vendors for the replacement of rejected materials as per order

details.

10. Make progress report of ordered item for top management.




DEPARTMENTAL MANUAL



Page - 15 - of 42

11. Monitor the team objectives on monthly basis & takes the actions required.

12. Carries vendor visits for expediting delivery of the materials.

13. Analyze the resource & training requirements & get these approved from

head/chief.

Top level:

1. Make road map for team after issue of purchase order

2. Review of material status report.

3. Review of end to end co-ordination for Post purchase order activities ensuring

timely closure of purchase orders.

4. Arrange meetings with vendors’ management for critical deliveries or high valued

items.

5. Co ordinate with concern member of various department regarding hurdles faced

by vendors and find solution on it.

6. Review and take action on progress report.

7. Set the team objectives and ensure the same are achieved. In case of variance,

analyze the reasons of variance & decides the action plan.

8. Participate in recruitment process as technical member.

9. Approves the training requirements & evaluates the effectiveness of the trainings

given.

10. Attends Management review meetings, progress review meetings & ensures that

corrective actions decided are implemented.

11. Assist vendor management team for vendor rating by providing the information

related to quality & on time delivery.




DEPARTMENTAL MANUAL



Page - 16 - of 42

INSPECTION TEAM:

Junior Level:

1. Receives the inspection schedules from expediting team or vendors & prepares

the consolidated schedules for particular month.

2. Receives the QAPs from the vendors & appends the list of QAPs receipts.

3. Distributes the QAPs to all the concerned for review.

4. Reviews the QAPs wherever required in line with the material requisitions details.

5. Collects the data required for TPIA registration & evaluates the same as per

requirements.

6. Prepares the work orders of TPIA & coordinates with these agencies during

inspection.

7. Tracks the performance of these agencies.

8. Prepares the list of various codes, documents available with the team.

9. Prepares the monthly inspection progress reports & gets the same approved from

the head.

10. Works towards achieving the objectives laid by team head.

Middle Level:

1. Reviews the inspection schedules & decides the actions required.

2. Approves the QAPs after satisfactory closures of issues raised by juniors.

3. Selection, registration & approval of work orders to Third Party Inspection

Agencies.

4. Ensures timely inspections are carried out & reports of inspections are made

available to all the concerned.

5. Responsible for TPIA negotiation & performance evaluation.

6. Approves the monthly inspection progress reports.

7. Analyze the resources required for the team & get these approved from the team

head.




DEPARTMENTAL MANUAL



Page - 17 - of 42

8. Provides the inputs for preparation of SOPs & gets the same approved from team

head. Ensures implementation of these SOPs with in the team.

9. Attends the meeting with vendors, management review meetings & ensures

effective implementation of the actions decided.

10. Participate in the material inspections wherever required. Reviews the inspection

reports submitted by TPIA.

11. Monitors the team objectives on monthly basis for their performance.

Top Level:

1. Participates in the negotiation process with inspection agencies & approves the

TPIA work orders.

2. Guides the team for inspection wherever required.

3. Reviews & approves the QAPs, inspection reports for critical items.

4. Meet the vendors’ top management for resolution of critical issues.

5. Approves the resource requirements of the team & gets the same approved from

head GS wherever required.

6. Guides the team for preparation of SOPs & approves the same.

7. Attends various progress & management review meetings & decides the action

required.

8. Sets the team objectives & monitors the same on monthly basis along with line

managers. Decides the actions required & ensure the effective implementation of

these actions.

9. Reviews the inspection schedules & decides the actions required.

10. Approves the QAPs after satisfactory closures of issues raised by juniors.




DEPARTMENTAL MANUAL



Page - 18 - of 42

LOGISTIC TEAM:

Middle Level:

1. Arrange freight transporter for inland and overseas.

2. Prepare all documents for smooth import and export.

3. Prepare drawback claim for export job.

4. Co-ordinate with shipping agents, vendors.

5. Arrange necessary permit for inland transport.

6. Give continuous feedback about movement and location of material during

transport.

7. Placement of order for services to logistics parties.

8. Works towards achieving team objectives.

9. Collects data required for subcontractor registration & performance rating.

Top level:

1. Negotiation with vendors and also standardization of price on annual basis.

2. Reviewing the progress on the periodic basis.

3. Check with Custom Authorities about duty on Imports.

4. Reviews the LOT size & logistic arrangements required from the Pos.

5. Analyze & arrange for the documentation required for imports, customs clearance

etc.

6. Setting the team objectives & monitoring the same on monthly basis.

7. Approves the work orders issued to C & F agents. Also approves the performance

ratings of the subcontractors.

8. Attends management reviews, project progress reviews, implements the actions

decided & monitors these on timely basis.




DEPARTMENTAL MANUAL



Page - 19 - of 42

VENDOR MANAGEMENT TEAM:

Middle Level:

1. Monitor the vendor registration requests made through various sources.

2. Collects the vendor data required for registering the vendors in the system &

enters the same in the system for new vendor code creation.

3. Coordinates with cross functional teams for carrying out onsite vendor analysis &

submission of reports.

4. Follow up with concerned persons for approval of the vendor registration.

5. Creates login ids & passwords as per the approvals received from various user

groups. Provides the login details to the concerned.

6. Update the vendor master for the new vendors & prepares the list of approved

vendors.

7. Collects the data required for vendor rating from cross functional teams.

8. Carries out vendor performance evaluation as per the guidelines given & submits

the same to HOD for approval.

9. Carries out vendor master list reviews on decided frequencies.

10. Updates the list of registered & blacklisted vendors.

11. Works towards achieving the team objectives.

Top level:

1. Develop SOP and Policies for vendor management & ensures that the same are

implemented.

2. Responsible for new vendor registration & getting the same approved by head

GS.

3. Review of the reports submitted by cross functional teams, data collected &

available through vendor registration system during new vendor registration.

4. Identifies possible sources of vendor identification & selection.

5. Decides the vendor selection & performance evaluation criteria. And carry out

vendor evaluation on periodic basis.




DEPARTMENTAL MANUAL



Page - 20 - of 42

6. Circulates the results of vendor performance & list of approved vendors to all the

concerned.

7. Responsible for delisting & blacklisting of vendors based on the vendor data

available.

8. Approves the vendor master list.

9. Participates in the recruitment process as technical member. Approves the list of

selected candidates.

10. Set the departmental objectives & monitor the same on monthly basis.

11. Attends management review meetings, project progress meetings, vendor

meetings etc. Decides the action plan as per guidelines from head GS &

implement the same with in the team.

12.Analyze the resource requirements for the VMC team & gets the approval from

the GS head.

AUDIT TEAM:

1. Carrying out the audit of NTD and PO prepared by procurement team before its

submission to apex committee.

2. Satisfy all queries raised before submitting NTD to procurement committee.

3. Approves the NTDs & Pos after satisfying the queries raised.

PROJECT CO-ORDINATOR

Junior level: 1. Collects the data regarding purchase requisitions & sending the same to

respective buyers.

2. Coordinates with engineering, clients for the technical, procurement information

required.

3. Coordinating for the receipt of project schedules, BOQs, ROS dates &

progress of the procurement activities.

4. Prepare monthly/ or as required procurement reports & furnish to HOD of

the procurement.




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Page - 21 - of 42

5. Generate LC request.

6. Keep a track of procurement status for all PRs as well as communicate any

urgent list to the procurement groups.

7. Ensure communication and action on all new PRs received for the project.

8. Receives the customer complaints, collects customer feedbacks from the clients.

Maintains the customer complaints register & updates the same on monthly basis.

9. Creates the project procurement WBS & enters the same in the SAP.

10. Enters the project budget in the SAP system & collects the budget data for budget

control.


TOP level:

1. Participating various review meetings with clients, Engineering cell.

Participating the in the Management Review Meetings.

2. Coordinating in case of clarifications, deviations or major changes in the

requirements with client, Engineering cell & Global Sourcing team.

3. Approves the inputs of the monthly reports.

4. Finalize the project procurement WBS.

5. Finalize the project budget WBS wise in consultation with head GS &

monitors the same on monthly basis. Also responsible for change of budget

& transfer of the budget among the WBS.

6. Coordinates & collects the customer feedbacks on timely basis.

7. Sets the team objectives & monitors the same on monthly basis.

8. Approves the bills raised by GS on the customers.

9. Participates in the recruitment process as technical member. Approves the

list of candidates selected.

10. Participates in the QMS activities & ensures the effective implementation of

the system with in the project coordination team.




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Page - 22 - of 42

Information Technology & System Junior level: 1. Collects the IT & system requirements of GS from the respective team heads.

Compile the IT requirement report for getting approval.

2. Provide the IT support for the calls logged. Acts as solution providers for the

system problems raised by the users.

3. Provides on the job trainings for the procurement software’s.

4. Assist in new software customization, installation & performance.

5. Prepares the IT budget as per the guidelines given by head systems.


TOP level:

1. Preparation of the IT budget & getting the same approved from head GS.

2. Discussing the IT requirements with the heads.

3. Identifies the vendors for IT solutions & participate in the vendor

negotiations, demos etc.

4. Finalize the IT budget for GS & takes the approval from head GS.

5. Arranges for the Software trainings required by the GS personnel.

6. Guides the team during customization, installation & end user problems

solutions.

7. Approves the IT reports submitted to management.

8. Sets the team objectives & monitors the same on monthly basis.

9. Participates in the management reviews, project progress meetings etc.

Ensure the effective implementation of the actions decided.

10. Analyze the resources requirements of the team & gets the same approved

from the head GS.

11. Participates in the recruitment process as technical member & approves the

list of selected candidates.




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Page - 23 - of 42

Human Resource Team

Junior level: 1. Receiving the manpower requisitions from HODs.

2. Carrying out manpower planning based on the guidance given by HOD.

3. Preparing the organization chart as per guidance of HOD.

4. Collecting the data required regarding recruitment agencies.

5. Search for the right candidates on the sources available.

6. Coordinate with the recruitment agencies for progress of requisitions.

7. Short listing of CVs & discussing the same with concerned HODs.

8. Finalizing the dates of interviews after coordinating with HODs, candidates.

9. Arranging for the interviews. Collects the interview feedback forms from the

concerned.

10. Gives the offer letters to selected candidates & follow up with candidates for

joining.

11. Complete the joining formalities in case of new joinees.

12. In case of internal transfers, prepares the transfer letters under the guidance of

HOD & gets these approved from the concerned.

13. Assist in the pay roll process.

14. Prepare the monthly reports & gets the same approved by HODs.

15. Arranges for the exit interviews & completes all the exist formalities required.

16. Prepares the training calendars based on the training needs identified & the

schedule of the trainings given by Essar Learning Center.

17. Arranges for the trainings, collects the training feedback records. Collects

training effectiveness reports.


19. Distributes the formats for filling the Performance Contracts & KRAs. Collects the

filled forms from all the concerned.




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Page - 24 - of 42

Middle level: 1. Provides the guidance to juniors for manpower planning. Finalize the manpower

plan & get it approved from head HR & head GS.

2. Finalize the organization chart & get it approved from head HR & head GS.

3. Assist the juniors in short listing of CVs for the middle level & top level

management recruitment part.

4. Participates in the interviews as HR member. Provides the interview feedback.

5. Signs the offer letters for the levels authorized.

6. Approves the internal transfer letters after taking guidance from the head HR.

7. Monitors the pay roll process.

8. Review the monthly reports & team objectives on monthly basis. Gets the same

approved from head HR.

9. Carry out exist interviews & provides the report to head HR.

10. Reviews the training calendar prepared & get it approved from head HR or head

GS. Decides the schedule for these trainings.

11. Reviews the training feedback reports & training effectiveness reports. Decides

the actions required for poor feedbacks & effectiveness.

12. Evaluates the recruitment agencies before registering. Also carry out

performance evaluation of these agencies once in six months.

13. Reviews the KRAs for performance monitoring once in a year appraisal process.




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Page - 25 - of 42

TOP level: 1. Approves the manpower plan after discussing with head GS.

2. Approves the organization chart.

3. Participate for the interviews in case of higher levels as HR member.

4. Approves the joining letters for levels authorized & letters of internal transfers.

5. Approves the monthly reports & monitors the team objectives. Decides the

action plan whenever not meeting objectives.

6. Participates in the exist interviews & approve the exist interview form.

7. Approves the training calendar.

8. Reviews the training effectiveness & feedback analysis carried out & approves the

actions required.

9. Approve the registration of the recruitment agencies. Also approves the

performance evaluation of these agencies.

10. Signs the performance appraisal letters.

11. Attend management review meetings & ensure the effective implementation of

the actions decided.

12. Ensure that all the statutory requirements are fulfilled.




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Page - 26 - of 42

CHAPTER 4.0

SECTION 4.2 - A

COMPETENCY REQUIREMENT

Following table indicates the level wise qualifications & experiences preferred for the

particular level. These are used as guidelines & are not mandatory criteria: -

Qualifications Required: -

Competencies Required:

-

Team wise competencies required are attached as Annex A. These competencies are

used as guidelines for competency mappings for individuals & finding the training

needs.

Sr. No.

Levels Preferred Qualification Experience (preferred)

Procurement Processes

A Junior Level Degree in

Engineering/Degree In Commerce

0 to 11 years

B Middle Level Degree in

Engineering/commerce. Post Graduates more preferable

12 to 30 years

C Top Level Degree in

Engineering/Commerce; Post Graduates more preferable

More Than 30 Years

Human Resource Process

A Junior Level Graduates in any discipline; post graduation in HR preferable

0 to 11 years

B Middle Level Graduates with post graduation in HR or IR 12 to 30 years

C Top Level Graduates with post graduation in HR or IR

More Than 30 Years




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Page - 27 - of 42


ACTIVITIES OF PROCUREMENT DEPARTMENT

1. Contract Reviews: - In case of new contracts, project coordination carry out contract

review for determining the customer requirements, scope of work, cost involved & other

specific customer requirements. The review is carried out by Project Coordination team

along with the other team heads. The findings of such reviews are recorded in “Contract

Review” as per format GS.MUM.GSD.DM.01.F-01. ECIL-GSD’s involvement with the

contract (in-house projects) starts even before receiving the work order. This involvement

is for helping the customer for getting estimates for various materials and equipments.

GSD based on their judgment reviews scope of contract (work order) for :-

a. scope of project and activities defined or not defined by customer

b. requirements which are likely to be included in the contract (based on

earlier contracts)

The contract review shall also review availability of required resources for

carrying out the contract.

After award of contract and before its acceptance, GSD shall confirm

A) The Product (scope of work of procurement to be done by GSD) requirements

are defined

B) Earlier requirement found by GSD in Pre-award review with those given in the

contract finally awarded

C) A confirmation by GSD again post award of contract about its ability to carry

out the project. GSD reviews its resources (like type of manpower needed to

execute the project) while confirming its ability.

The post award review forms Part 2 of the contract review.




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Page - 28 - of 42

Once the job starts project coordination team finalizes the procurement WBS & WBS

wise budget for the project. Team also gets various procurement dates from Client.

2. Customer Communication & Customer Feedback: -

Customer Communication

In GSD various ways are used for customer communications. Review meetings, emails,

letters from vendors, oral communications etc are some of the ways generally followed for

customer communication. Also GSD makes a monthly review of the status of the

procurement and progress done during the month for various project in Monthly

Information Statement (MIS) which is sent to customer for their information and actions.

Customer Feedback

GSD collects Customer Feedbacks once in a year as per the format GS.MUM.GSD.DM.01.F-

02. Project Coordination department sends the feedback forms to clients or the feedback

is taken during their visit, meetings with client. Customer Feedbacks are analyzed & the

feedback analysis report along with the actions required is circulated to all the concerned.

The customer feed back analysis results are discussed during the Management Review

Meetings. Results of the MRMs (MOMs) highlights the actions required for improving the

customer satisfaction.

Customer Complaints Handling

Communications from customer when his requirements are not fulfilled is treated as

customer complaints.

Complaints can be received through letters, email & are discussed during the review

meetings. Project coordinator shall identify such complaints and concerns of the customer

shall register them in “Register for customer complaints” as per format

GS.MUM.GSD.DM.01.F-03.Project coordinator then take appropriate actions for closing

such complaints. The summary of such complaints and actions taken on them shall be




DEPARTMENTAL MANUAL



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reported in the Management Review meeting. This register shall register complaints and

action taken to close them with the dates.

3. Purchase Requisition Receipt: - Technical specifications along with the drawings, QAP,

procurement plan are prepared by Engineering Cell/EESL/Site. The Purchase Requisition is

raised & released in SAP which will then be available for procurement for GS. Purchase

requisition is raised by the indenter. For detailed procedure refer the SOP-

GS.MUM.BG.SP.01. Project Coordination team of GS intimates the respective procurement

team/buyers about the release of the PRs through mails. Also the authorizations are given

to respective buyers in SAP for viewing the availability of the PRs. PRs can be identified

with the help of purchasing group.

4. Vendor Selection & RFQ: - After receipt of PRs, buyers send enquiries to requisite

numbers of approved vendors & obtain the most competitive quotes. Before sending the

quotation for the materials, buyers check for the existence of the rate contract. If it exists

then NTDs are prepared for approval. Based on the PRs, buyers prepare the RFQs &

dispatch the same to vendors for quotes. For details refer the SOP- GS.MUM.BG.SP.02. If

required number of vendors is not approved then buyers are responsible for getting those

approved with the help of Vendor Management Team. For any change in the technical

specifications, buyers revise the RFQs wherever required.

5. Quotation Receipt & Evaluation: - Buyers are responsible for follow up with the

vendors to obtain quotes in advance. The bid closing dates are finalized in consultation

with the client/project coordination team of the GS. Buyers receive the Priced & un priced

quotes from the vendors. Commercial bid is opened after getting the technical bid

evaluation from Engineering Cell/EESL/ DECs. Quotation Comparative Analysis (QCS) is

prepared by the buyer for submission to the purchasing committee approval. QCS

provides details of the Total Cost of Ownership. For details refer the SOP-

GS.MUM.BG.SP.03.




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6. Vendor Negotiation & NTD creation, approval: - The strategy of negotiation is

decided by the committee & buyers arranges for the Vendor Negotiation including L1.

Minutes of the Negotiations with the vendors is prepared by the buyer & circulated to all

the concerned from the Procurement Committee. NTDs are prepared by the buyers after

vendor negotiation which includes justifications & recommendations. Buyers get the NTDs

approved from the audit team & concerned authorities before placing PO. For details refer

SOP- GS.MUM.BG.SP.04. The detail procedure for NTD approval is referred in the SOP-

GS.MUM.BG.SP.05.

7. Purchase Order Preparation & Approval: - Purchase orders evidences the price &

quantity committed for purchase, captures the terms & conditions to be agreed by the

parties involved. It also forms the basis for receipt of materials, invoice processing &

payments. After approval of the NTD, buyer prepares the draft PO in the SAP/system or

manual against the PR released/received. PO is approved by the HOD/Director. Approved

PO is sent to vendor for acceptance. Vendor accepted PO copy is filed with the buyer.

Copies of the vendor accepted PO are distributed as per the details given in the SOP-

GS.MUM.BG.SP.06. . Any LC or ABG requirement is determined by the buyer & the same is

conveyed to all the concerned.

8. Expediting & Inspection: - In case of Expediting & Inspection team the work starts after

PO acceptance by the vendor & copy of the same is received by the team. Team ensures

timely delivery of the material at site with respect to delivery schedule agreed. Expediting

team monitors the submission & approval of the vendor drawings, QAPs & manufacturing

& inspection schedule. Vendor documents are approved by the concerned parties like

EESL/Client/Inspection team. Expediting team ensures that inspection is carried out.

Inspection is carried out in-house 0r it is outsourced to out side agency/TPIA. Inspection

reports are received from the respective inspection agencies & submitted to Engineering

Cell/client & asks for the issue of dispatch clearance wherever required. The team also




DEPARTMENTAL MANUAL



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coordinates for performance bank guarantee, material insurance with the vendors, vendor

payments with accounts department, logistics arrangements & various documentations

required. For the details of the expediting & inspection procedure the SOP-

GS.MUM.EI.SP.01. is referred.

9. Arrangement of the Logistics: - Logistics team gets the intimation from the expediting

team for the logistics arrangement as per scheduled delivery. Logistics department follows

up with the vendors for the availability of the required documents. SOP-

GS.MUM.LOG.SP.01. Wherever possible logistics team makes the rate contracts with the

transportation agencies. This team tracks the material during transit & informs the

concerned about the tentative dates of receipt of material at site. The transporter agencies

are evaluated for their performance as per the criteria decided by the team.

10. Receipt of Material At Stores: - GS ensures that the material is received as per PO &

is supported by requisite documents (Ex. LR copy, dispatch clearance certificate,

inspection report, PO copy etc). As soon as material is reached at site, the QA-QC checks

are carried out for the quantity & status of the material. If the goods are accepted, stores

department prepares GRN (Goods Receipt Note) in SAP or sends the material receipt

note/email to expediting team. The copy of the Invoice & LR copy is signed & returned to

transporter. In case of any material rejection/damage, stores department informs the

expediting department about rejection & ask for the replacements. Expediting team

informs all the concerned for taking the corrective actions. Expediting team coordinates

with the vendor for the replacement of the materials & any subsequent actions required.

Refer SOP- GS.MUM.EI.SP.01 for more details.

11. Amendment of Purchase Orders: - Buyers from the GS determines the need of

amendment of the PO. The check is made for the amendment required in the PR or WBS &

if it required then the request is sent to client or engineering cell for the same. Buyers

amend the PO. Buyers are responsible for taking the required approvals from concerned

authorities before issue of the amended PO. Refer SOP- GS.MUM.BG.SP.06.




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12. Vendor Development, Vendor Master Creation & Vendor Rating: - For reducing

the dependency risk & ensuring the availability of the reliable vendors for each product

category & when ever the requisitions are received from the buyers for registration of the

new vendors, Vendor Management Team undergoes vendor development activities. The

information about the vendors is collected from the internal (buyers) & external sources

(Expression of Interest), vendor waiting pool. If VMC founds the offsite evaluation satisfied

& requires the on site evaluation, the request is send to the cross functional team for the

on site evaluation. After the satisfactory on site evaluation the VMC team registers the

vendors in the system. Respective heads approves the vendor registration in the system

after review of the site visit reports submitted by the CFT. A vendor code is created for the

registered vendors. VMC updates the vendor master list in SAP.

VMC is responsible for developing guidelines for carrying out vendor performance appraisal.

Vendor rating is carried out as per the criteria decided once in a year. Based on the rating

results & feedbacks from the buyers, expediting team & client the decision is taken for

delisting, suspension & blacklisting of the vendors. List of the suspension, blacklisted

vendors is circulated to all the concerned for review & approval. The detailed procedure for

Vendor development, Vendor Master Creation & Vendor Rating is given in the SOP-

GS.MUM.VMC.SP.01.

13. Monthly Report Preparation & submission to Management: - PC from the GS

prepares the monthly report & submits the same to top management for review & deciding

the required actions. The information required for preparation of the report is collected

from various teams & from the SAP.

14. Recruitment, Competency Assessment & Trainings: - HR team of GS is

responsible for recruitment, competency mapping & trainings. Requisitions are given by

HODs of various teams. Also the inputs are taken from business plan & head procurement

for manpower planning. Some times external recruitment agencies are hired for sourcing

the candidates. The requirements are given to these agencies for search & recruitment of




DEPARTMENTAL MANUAL



Page - 33 - of 42

right candidates. These recruitment agencies are evaluated, registered based on their past

performance, guidelines from the HODs. These agencies are evaluated for their

Performance once in six months. A criterion of performance evaluation is strike rate. Head

of HR team decides the actions required to be taken in case of poor performance of these

agencies.

Recruitment of regular role employees is carried out as per the guidelines given in the

Quality System procedures (GS.MUM.HR.SP.01).

Competency mapping for the GS team is carried out by HR. Level wise competencies

required are given in Annex. No. B. Employee qualification & experience also forms the

part of competencies. Records of the employee qualification & experience are maintained

in the HR department.

In case of new recruitments the training needs are identified based on the comparison of

the JD requirements & competencies available with the candidates. The interview feedback

form provides such details. For existing employees, training need identification is carried

out once in a year. Training needs are identified based on the competency mapping

carried out for the personnel along with the HODs or through PMS. Any special training

requirements are also given by HODs. HR prepares the training calendar based on the

training needs & training schedule given by the Corporate HR. GS-HR also arranges on the

job trainings, outside corporate trainings wherever required. Records of attendance,

training feedback & training effectiveness are available with the HR. Training effectiveness

evaluation is carried out once in six months. Any further actions required are discussed

with the HODs before taking the actions. For details of trainings & developments refer

SOP- GS.MUM.HR.SP.02.




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PROCESS FLOW OF PROCUREMENT DEPARTMENT Yes No No Yes Yes No Yes No

RFQ by e-mail/ fax or any other means as

specified

Quotation receipt

Tech Quotes sent to EESL/ Client/ DECs for review

Negotiations

Purchase history

available

Negotiation required

Tech rev requireme

nt

Repeat order

A

Clarification required

Quarries sent to Vendor for clarification

B C D E

Receipt of PR by procurement team




DEPARTMENTAL MANUAL



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F

B C D E

Receipt of clarification forwarded to EESL/

Client

Tech recommendation given to buyer by EESL/ Client/ DECs. Tech disqualified

quote is marked as rejected

Maintain quotation comparison

Negotiation / finalization of

vendor

Offline approval (NFA/ NTD) of issuing the PO

Preparation of the PO

Approval of the PO in SAP

Follow-up of supply

Vendor acceptance

A




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Yes No Stores will receive materials But possession will be taken by CUD No Yes

H

F

Inspection reqd at vendors work/ material/ intermediate/ final

Inspection call from vendor

Inspection by TPI/ Essar

Clearance for dispatch

Goods receipt by stores

Inspection reqd. to be carried out by Stores Department

Inspection & clearance by CUD

G




DEPARTMENTAL MANUAL



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Yes No

Invoice from supplier Yes No

Rejection

G

Inform vendor for replacement/ repair through E & I team

Material replaced

Claim for rejection/ GRN made as short qty

GRN for full / part quantity

Invoice capturing by accounts

PAYMENT

H




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CHAPTER 5.0 SECTION 5.2 System Implemented through

SR. NO.

SYSTEM REMARK

1 SAP

ERP

2 IFAS In-house Financial Accounting Software FoxPro base (ECIL – Vadinar)

3 IMMS In-house Piping Procurement and Receipt module (ECIL Vadinar)

4 KINGSHIR

Material Codification Tool

5 MARIAN

Procurement Management system (Proposed to be used by Hydrocarbon projects)

6 PRIMAVERA

Project Planning Software




DEPARTMENTAL MANUAL



Page - 39 - of 42


LIST OF DEPARTMENTAL PROCEDURE

Sr. No. Description of SOPs SOP Document Number

1 SOP for Purchase Requisition (PRs) GS.MUM.BG.SP.01

2 SOP for Vendor Selection & Request For Quotation GS.MUM.BG.SP.02

3 SOP for Quotation receipt & evaluation GS.MUM.BG.SP.03

4 SOP for Vendor Negotiation & NTD creation GS.MUM.BG.SP.04

5 SOP for NTD approval GS.MUM.BG.SP.05

6 SOP for Purchase Orders (Pos) & amendments GS.MUM.BG.SP.06

7 SOP for Expediting, Inspection & receipt of materials GS.MUM.EI.SP.01

8 SOP for Vendor Development, Vendor Master Creation & Vendor Performance Rating GS.MUM.VMC.SP.01

9 SOP for Regular Role Recruitments GS.MUM.HR.SP.01

10 SOP for training & development GS.MUM.HR.SP.02

11 SOP for e bidding GS.MUM.TE.SP.01

12 SOP for Tendering GS.MUM.TE.SP.02




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LIST OF RECORDS

Sr. No. Details

A Project Coordination Team

1. Contract Document 2. Contract Review Report 3. Customer Feed Back Form 4. Customer Complaint Register

5. Monthly Report 6. MOP Tracking Sheet

B Buyers Team 1. Material Specifications 2. Purchase Requisition 3. Request of Quotations 4. Vendor Quotations 5. Quotation Comparative Analysis

6. Note To Director 7. MOMs of Negotiation 8. MOP Tracking Sheet 9. PR to PO tracking Sheet 10. Vendor Approval List 11. Technical & Commercial Bids

12. Technical Bid Evaluation Note

13. Division of Authority

14. Time Extension Note

15. PO distribution List




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Sr. No. Details

C Expediting & Inspection Team 1 Material Status Report 2 Manufacturing & Inspection Schedule 3 Inspection Reports 4 Vendor Documents 5 Minutes of Meetings 6 Material Rejection Note 7. MOP Tracking Sheet D Logistics Team

1. Dispatch Clearance 2. Subcontractor Registration

3. Subcontractor Evaluation 4. Packaging List 5. MOP Tracking Sheet 6. Import Documentation

E Vendor Management Cell 1. Vendor Registration Request

2. Vendor Registration Details

3. Onsite Visit Reports 4. Vendor Registration Approval Note

5. List of Approved Vendors 6. List of de-listed, blacklisted vendors

7. Vendor rating record 8. MOP Tracking Sheet

F Audit Team 1. Audited Copy of NTD & PO 2. Filled Checklist




DEPARTMENTAL MANUAL



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Sr. No. Details

G Human Resource 1. Manpower Requisition Format

2. Manpower Planning 3. Job Descriptions 4. Agency Registration 5. Agency Rating 6. Interview Feed Back form

7. Appointment Letter 8. Joining Report 9. Training Needs 10. Training Calendar 11. Attendance Sheet 12. Training Feedback 13. Training Effectiveness

Essar Projects (I) Ltd. - GSD GLOBAL SOURCING - COMPETACIES REQUIREMENTS ANNEX NO. B

1. Mechanical DivisionA. Cement and Steel

Junior level (M8 and below) Middle level (M5-M7) Top Level (M4 and above)1 Enterpreneurial orientation 1. Change management 1. Managing risk 1. Thinking strategically

2. Valuing and leveraging diversity 2. Valuing and leveraging diversity 2. Visioning3. Initiative taken 3. Providing direction 3. Initiative

4. Innovation4. Providing motivational support and direction

4. Providing motivational support and direction

5. Change management 5. Managing risk2 Project management 1. Analytical thinking 1. Good communication skill 1. Excellent communication skill

2. Communication skill 2. Presentation skill2. Anticipate and adjust for problem and road block

3. presentation skill 3. Good planning ability 3. Effective delegation4. Interpersonel skill 4. Good time management 4. Decision making ability

5. Decision making ability 5. Analytical thinking6. Problem solving skill 6. Continual improvement7. Interpersonnel skill8. Delegation9. Continual improvement

3 Negotiation 1. Negotiating 1. Partnering/Networking 1. Influencing other2. Influencing others 2. Negotiating 2. Negotiating

3. Influencing others 3. Partnering/Networking4 Nurturing 1. Continual learning 1. Coaching 1. Empowering others

2. Emotional intelligence 2. Managing performance 2. Facilitation3. Emotional intelligence 3. Managing performance4. Developing other 4. Coaching5. Facilitation6. Empowering others

5 Operational Excellence1. Knowledge of different grade of steel

1. Develop technical ranking factors for selection criteria

1. Proficiency in selection of vendors based on technical ranking.

2. Composition of steel

2. Proficiency in selection of different grades of steel and cement of different composition

2. Proficiency in project budgeting and estimation

3. Knowledge of characteristic of steels such tensile strength etc.

3. Knowledge of manufacturing process regarding cement and steel.

3. Able to interpret contracts, legal aspects, international contract terms.

4. Knowledge of different grades of cement

4. Knowledge of finance, LC terms and condition.. 4. Knowledge of software: SAP

5. Composition of cement5. Knowledge of import, Export policies, custom rules.

5. Able to interpret market situation and price forecasting

6. Knowledge of material costing6. Knowledge of material costing, taxation, duties.

7. Awareness of standard procurement methodology 6. Knowledge of software: SAP

8. Knowledge of software: SAP7. Knowledge of market and supplier

9. Knowledge of market and supplier

8. Knowledge of price analysis technique

10. Knowledge of duties and taxation. 9. Knowledge of contract

6 Customer focus1. Striving to cater customers requirement

1. Ability to understand customer situation and set realistic solution

1. Develop strategic plans to fix customer problem and build customer confidence

2. Ability to develop and maintain relationship with internal and external customer



Competency detailsSr. No. Essar capabilities

Page 1 of 17


B. Steel Group












5 Operational Excellence1. Knowledge of different types of equipments

1. Knowledge of different types of equipments


2. Extensive knowledge of processes

2. Extensive knowledge of processes


3. Knowledge of work where it is used

3. Knowledge of work where it is used


5. Knowledge of working of technological package

5. Knowledge of specifications of equipment


6. Knowledge of specifications of equipment

6. Knowledge of working of technological package

7. Knowledge of taxation, duties, LC terms and condition.

7. Develop technical ranking factors for selection criteria.


8. Knowledge of duties and taxation

9. Knowledge of software: SAP9. Knowledge of finance, LC terms and condition..10. Knowledge of import, Export policies, custom rules.taxation, duties.11. Knowledge of software: SAP12. Knowledge of market and supplier13. Knowledge of price analysis technique14. Knowledge of contract







4. Knowledge of performance of equipment 4. Knowledge of software: SAP

4. Knowledge of performance of equipment

Sr. No. Essar capabilitiesCompetency details

Page 2 of 17


C. Static/Fabricated equipment




4. Providing motivational support and direction and direction








5 Operational Excellence1. Knowledge of P &I diagram, GA drawing.

1. Extensive knowledge of manufacturing process, set up and equipments


2. Knowledge of different equipment and processes



3. Knowledge of fabrication procedure

3. Extensive knowledge of P &I diagram, GA drawing.


4. Knowledge of manufacturing process and set up


5. Knowledge of material costing5. Knowledge of import, Export policies, custom rules.


6. Knowledge of duties and taxation.

6. Knowledge of material costing, taxation, duties.

7. Knowledge of software: SAP 7. Knowledge of software: SAP

8. Knowledge of vendors8. Knowledge of market and supplier9. Knowledge of price analysis technique10. Knowledge of contract








Page 3 of 17


D. Utility packages/hydraulic and pneumatic packages:












5 Operational Excellence1. Knowledge of different hydraulic and pneumatic system.

1. Extensive knowledge in area of hydraulic and pneumatic system.


2. Knowledge of equipment specification,



3. Knowledge of equipments3. Extensive knowledge of drawings and set up of equipment.


4. Knowledge of equipment performance


5. Knowledge of set up of equipment

5. Knowledge of import, Export policies, custom rules.


6. Knowledge of material6. Knowledge of material costing, taxation, duties.

7. Knowledge of material costing 7. Knowledge of software: SAP8. Knowledge of duties and taxation.


9. Knowledge of software: SAP9. Knowledge of price analysis technique

10. Knowledge of market and supplier 10. Knowledge of contract








Page 4 of 17


E. Construction equipment:












5 Operational Excellence1. Knowledge of equipment specification,

1. Exetensive knowledge of equipment and their performance.


2. Knowledge equipments working2. Knowledge of equipment performance


3. Knowledge of equipment performance

3. Knowledge of finance, LC terms and condition..


4. Knowledge of various construction equipment and their application.

4. Knowledge of import, Export policies, custom rules. 4. Knowledge of software: SAP

5. Knowledge of duties and taxation.

5. Knowledge of material costing, taxation, duties


6. Knowledge of software: SAP 6. Knowledge of software: SAP7. Knowledge of market and supplier

7. Knowledge of market and supplier8. Knowledge of price analysis technique9. Knowledge of contract10. Knowledge of material costing.11. Able to compare equipments based on equipment costing and performance








Page 5 of 17


F. Rotating equipment:












5 Operational Excellence1. Knowledge of equipment specification

1. Extensive knowledge of different pump, blower, compressor.


2. Knowledge of working of different equipment.

2. Performance, aplication and testing of equipment.


3. Knowledge of metallurgy3. Develop technical ranking factors for selection criteria.


4. Knowledge of performance testing


5. Knowledge of API standards5. Knowledge of import, Export policies, custom rules.


6. Knowledge of material Costing6. Knowledge of material costing, taxation, duties.

7. Knowledge of duties and taxation. 7. Knowledge of software: SAP



9. Knowledge of price analysis technique10. Knowledge of contract








Page 6 of 17


G. Crane, material handling:












5 Operational Excellence1. Knowledge of different class of crane and their application

1. Proficiency in area of selection of different class of crane, conveying system and their application


2. IS specification of crane

2. Proficiency in solving issues related to performance, fabrication and safety.


3. Knowledge of performance, fabrication and safety issues



4. Knowledge of different conveying system


5. Knowledge of material to be conveyed



6. Properties of material to be conveyed


6. Knowledge of new technologies and value engineering

7. Knowledge of duties and taxation 7. Knowledge of software: SAP











Page 7 of 17


H. Piping:












5 Operational Excellence1. Knowledge of different grades of pipe

1. Extensive knowledge of different pipe and flanges, valves, pipe support.


2. Knowledge of material for pipe, valve and flanges



3. Knowledge of material3. Knowledge of finance, LC terms and condition..


4. Composition of material4. Knowledge of import, Export policies, custom rules. 4. Knowledge of software: SAP

5. Knowledge of different valves, pipe support, flanges.



6. Knowledge of material costing. 6. Knowledge of software: SAP

7. Knowledge of P and I diagram7. Knowledge of market and supplier

8. Knowledge of duties and taxation

.8. Knowledge of price analysis technique

9. Knowledge of software: SAP 9. Knowledge of contract10. Knowledge of market and supplier







Essar capabilitiesSr. No.Competency details

Page 8 of 17


I. Refractory material and insulation












5 Operational Excellence1. Knowledge of different grades of refractory and insulation material

1. Knowledge of different grades of refractory and insulation material


2. Knowlege of composition of material

2. Knowlege of composition of material


3. Knowledge of material costing3. Knowledge of different ceramic material


4. Knowledge of different ceramic material 4. Knowledge of material costing 4. Knowledge of software: SAP

5. Knowledge of software: SAP5. Knowledge of duties and taxation.


6. Knowledge of vendors6. Awareness of standard procurement methodology7. Knowledge of software: SAP8. Knowledge of market and supplier9. Knowledge of price analysis technique10. Knowledge of contract








Page 9 of 17


2. Electrical Division












5 Operational Excellence 1. Knowledge of equipment

1. Proficiency in selection of equipments of different standards and codes


2. Knowledge of technical specification



3. Knowledge of codes and standards



4. Knowledge of GA drawing4. Knowledge of import, Export policies, custom rules. 4. Knowledge of software: SAP

5. Knowledge of performance and testing






9. Knowledge of market and supplier 9. Knowledge of contract








Page 10 of 17


3. Instrumentation Division:












5 Operational Excellence1. Knowledge of different control valves, regulator

1. Extensive knowledge of different control valves, regulator and their performance


2. Knowledge of codes and standard



3. Knowledge of material3. Knowledge of finance, LC terms and condition..


4. Knowledge of performance4. Knowledge of import, Export policies, custom rules. 4. Knowledge of software: SAP

5. Knowledge of GA drawing5. Knowledge of material costing, taxation, duties





9. Knowledge of market and supplier 9. Knowledge of contract10. Knowledge of different types of cables switches etc11. Knowledge of logic diagrams








Page 11 of 17


4. Logistic team












5 Operational Excellence

1. Knowledge of different issues related to time required for transportation of various freight companies

1. Knowledge of different issues related to time required for transportation of various freight companies


2. Knowledge of different freight companies

2. Knowledge of import and export documentation


3. Knowledge of import and export documentation

3. Knowledge of different transporter, shipping agent for import-export.

3. Extensive knowledge of export import policies for strategic procurement.

4. Knowledge of different transporter, shipping agent for import-export.

4. Knowledge of legal procedures, taxation, duties.


5. Knowledge of software: SAP5. Knowledge of export import policies of different government. 5. Knowledge of software: SAP

6. Knowledge of software: SAP6. Able to interpret market situation and price forecasting









Page 12 of 17


5. Vendor management team












5 Operational Excellence1. Knowledge of different types of product

1. Knowledge of different types of product 1. Knowledge of business plan

2. Knowledge of product wise global vendor base.

2. Knowledge of product wise global vendor base. 2. Techical knowledge of product

3. Knowledge of performance monitoring techniques.

3. Knowledge of manufacturing processes, set up.

3. Extensive knowledge of process set up and operational excellence.

4. Knowledge of vendor selection and evaluation technique.

4. Knowledge of performance monitoring techniques.

4. Proficiency in area of project management.


5. Knowledge of vendor selection and evaluation technique.

5. Knowledge of global vendor base

6. Knowledge of manufacturing processes, set up.

6. Knowledge of finance, LC terms and condition

6. Techniques of vendor performance monitoring system

7. Knowledge of import, Export policies, custom rules 7. Knowledge of software: SAP8. Knowledge of material costing, taxation, duties


9. Knowledge of software: SAP10. Knowledge of market and supplier11. Knowledge of price analysis technique12. Knowledge of contract







Essar capabilitiesCompetency details

Sr. No.

Page 13 of 17


6. Audit team












5 Operational Excellence1. Knowledge of standard procurement methodology.

1. Knowledge of standard procurement methodology.


2. Knowledge about PO terms and condition.

2. Knowledge about PO terms and condition. 2. Approval of PO.

3. Knowledge of software: SAP 3. Knowledge of Inco terms.


4. Knowledge of software: SAP 4. Knowledge of software: SAP








Page 14 of 17


7. Inspection team












5 Operational Excellence1. Knowledge of different types of products and equipment.

1. Knowledge of different types of products and equipment. 1. Knowledge of business plan

2. Knowledge of different type of material and their characteristics and properties.



3. Knowledge of transportation system.

3. Knowledge of procurement methodology.

3. Strtegy planning for expediting work process.

4. Knowledge of national and international standards required for ordered item.

4. Proficiency in the area of quality and quality systems.


5. Knowledge of ESSARs technical specifications

5. Extensive knowledge of project management 5. Knowledge of software: SAP

6. Knowledge of LC terms and condition, taxation, duties



7. Knowledge of software: SAP7. Knowledge of import, Export policies, custom rules.

12. Able to review and interpret third party inspection report.

9. Knowledge of testing, performance of equipments


10. Undergo training from recognised institute in the area of inspection and NDT testing like UT, RT etc. 9. Knowledge of software: SAP

10. Knowledge of contract11. Knowledge of testing, performance of equipments12. Able to review and interpret third party inspection report.10. Undergo training from recognised institute in the area of inspection and NDT testing like UT, RT etc.








Page 15 of 17


8. Planning and co ordination team












5 Operational Excellence

1. Knowledge of different types of equipment and their specification. 1. Knowledge of different types of

products and equipment 1. Knowledge of business plan2. Knowledge of commodity wise global vendor base.



3. Knowledge of international standards required for specialized item.


3. Extensive Knowledge of finance, LC terms and condition.

4. Knowledge of financial terms and condition for LC,taxation and duties.

4. Proficiency in area of budget and cost control.

4. Proficiency in project budgeting and estimation.

5. Knowledge of software: SAP, primavera.



6. Knowledge of finance, LC terms and condition.

6. Knowledge of software: SAP, primavera.



8. Knowledge of software: SAP, primavera.9. Knowledge of contract administration and legal aspects.








Page 16 of 17


9. Expediting team












5 Operational Excellence1. Knowledge of different types of products and equipment.

1. Knowledge of different types of products and equipment. 1. Knowledge of business plan

2. Knowledge of different type of material and their characteristics and properties.



3. Knowledge of transportation system.


3. Strtegy planning for expediting work process.

4. Knowledge of national and international standards required for ordered item.

4. Extensive knowledge of project management


5. Knowledge of ESSARs technical specifications


6. Knowledge of LC terms and condition, taxation, duties



7. Knowledge of software: SAP7. Knowledge of material costing, taxation, duties.

12. Able to review and interpret third party inspection report.

8. Knowledge of software: SAP9. Knowledge of contract10. Able to review and interpret third party inspection report.








Page 17 of 17