Thematic Pavilion Application Guidelines

The organizers of the 2015 Global Landscapes Forum, to be held in Paris on 5–6 December, are calling for applications by organizations interested in showcasing their research or projects as part of a Thematic Pavilion at the 2015 event. The 2015 Global Landscapes Forum is expected to be the largest event in Paris outside the COP itself, with an expected 2000 participants, including international media. Since its inception three years ago, the Global Landscapes Forum has become the leading platform for bringing together government, research, civil society and business from across the range of sectors that affect land-use decisions, including forestry, agriculture, water management and finance.

Why join a Thematic Pavilion?

Thematic Pavilions provide a unique opportunity for organizations working on similar topics to come together and present their work over the course of the second day (6 December) of the Global Landscapes Forum. Through pavilions, organizations can present their individual findings alongside peers that are work toward similar goals, thus providing a richer experience for participants and hosts, compared to conventional individual exhibition booths. For the expected audience of more than 2000, Thematic Pavilions will serve as central meeting places and networking spaces.

What is the format of a Thematic Pavilion?

Exhibition space: The Forum’s large exhibition space will feature up to seven Thematic Pavilions, each focused on a cross-cutting topic related to sustainable landscapes, such as biodiversity, gender or food security. Each pavilion will bring together a maximum of six organizations; these might be partners who have previously worked together on projects or organizations coming together at the Forum for the first time.

Platform for knowledge sharing: In addition to the day-long exhibition, Thematic Pavilion hosts have the opportunity to use their space for joint activities. Each pavilion is invited to organize 2-3 activities throughout the day, for 30-45 minutes (subject to the total number of pavilions). Examples of activities include moderated discussions, Q&A sessions, book discussions and ”meet the author” events. Forum organizers encourage pavilion hosts to be creative and choose methods that encourage dialogue with the audience.

At the 2015 Forum, activities at pavilions will be advertised through a separate program to maximize audience participation.

Who can join the pavilions?

Organizations can apply either:

1. Individually for a single space within a Thematic Pavilion or 2. As a partnership jointly hosting an entire pavilion.

What costs are associated?

1. Individual pavilion spaces cost USD 2,0002. Hosting an entire pavilion costs USD 12,000

This fee goes toward covering costs for venue rental and organization of the Global Landscapes Forum.

Hosts will receive: Logistics and facilitation

o Individual space for one organization will consist of a 3 x 3 meter exhibition booth including one table, two chairs and one electrical outlet. Additional equipment can be ordered directly closer to the event

Logo display on online and printed Forum materials Support in advertising pavilions and activities Five complimentary tickets for exhibitors (per organization).

How to apply

Complete the application form on the following page and submit it to Mr. Kamal Prawiranegara at k.prawiranegara@cgiar.org. Mr. Prawiranegara can assist with questions related to your application.

Important dates

28 September: Deadline for submitting applications

5 October: Organizers inform applicants of the outcome of their application

12 October: Invoice sent to booth or pavilion hosts

2015 Global Landscapes ForumApplication to join a Thematic Pavilion(Please read the guidelines in conjunction with this application form)

1. For individual organizations interested in joining a thematic pavilion:

Indicate which of these cross-cutting topics best corresponds with your work:

Gender

Youth

Food Security

Livelihoods and Poverty Reduction

Climate Change Mitigation & Adaptation

Biodiversity and Ecosystems

Sustainable Investments

Indigenous Peoples

Other:

_______________________________________________________________________

2. For existing partnerships interested in hosting a full pavilion:

Proposed pavilion title:

List all collaborating institutions (up to 5):

Describe the format and objectives of your knowledge-sharing activities below in order of priority (max. 150 words each)

1. Proposed activity:

2. Proposed activity:

3. Proposed activity:

CONTACT DETAILS1. Name

2. Email

3. Telephone

4. Name of (lead) organization

5. Category of organization (please select) Government Non-government Donor organization University or educational institution

Community organization Intergovernmental Private sector Media Other, please specify ……………………………..

6. Location of lead organization (country)

7. Address of lead organization