Global Affairs Canada

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Specialized Procurement in support of Diplomacy and Security

June 6, 2017

Global Affairs Canada at a glance

! Over9500employees(3,631Canada-basedstaffand6,012locallyengagedstaff)

! 3Ministers(ForeignAffairs,Trade,InternaFonalDevelopmentandLaFrancophonie)

! 5Canadianregionaloffices(Vancouver,Calgary,Toronto,Montreal,Halifax)

! Presencein112Countries 2

Global Affairs Canada at a glance (2)

! 179Officesabroad" 78Embassies" 22Highcommissions" 35Consulates" 44Otheroffices(consularagencies,

mulFlateralmissions,etc.)

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Procurement Environment 3centresofexperFseresponsibleforprocurementoperaFons:!  InternaFonalDevelopmentContracFngServices:Responsiblefor

contracFnginsupportofGAC’smandaterelatedtointernaFonalassistance(formerCIDA).

! MissionsProcurementOperaFons:Responsibleformost

procurementabovetheNAFTAlimitsforCanada’smissionsaroundtheworld,andrealpropertyrelatedcontracFng.

!  DomesFcProcurementOperaFons:ResponsibleforallHQprocurement,andprocurementofcontrolledcommodiFesthatarerequiredbytheenFredepartment(HQandmissions),suchassecuritygoods/equipment,andIM/ITgoodsandservices.

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Procurement Environment (2) ThedomesFcprocurementoperaFonsdivisioniswheretheprocurementofsecurityequipmentandpromoFonalgoodsinsupportofCanada’sdiplomacyarehandled.SomekeycommodiFes/servicesGACprocure:

! PromoFonalItems"  Napkins"  Flags/Pins"  MapleProducts"  Books(condolencesbook,guestbook)"  Lanyard"  BusinessCards

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Procurement Environment (3) ! Armouredvehicles! PersonalProtecFveEquipment(Gasmasks,bulletproofvests,etc.)

! SecurityEquipment(X-Raymachines,blastresistantdoors,securitylocks,etc.)

! ExpertwitnessesandacademicexperFse! AccommodaFonandEventsplanning! GicBanks! Artwork

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Sourcing Strategy

!  ForpromoFonalgoodsandgicitems,tradiFonalcompeFFveprocurementisocenused.

!  Sole-sourcecontractsareissuedforuniquegicsandartworks.

!  Forsecurityequipment,compeFFvecontracFngthroughPSPCisalwaysfirstandforemostchoice."  ArmoredVehiclesSO"  X-rayMachinesContracts

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Involvement of Partners Commoditymanagers,financialmanagementadvisors,securityofficersandmanyothersallplayanimportantroleintheprocurementprocess,similartootherFederalDepartmentsandAgencies.Receiving,Shipping,andLogisFcsarehoweververyImportantfuncFonsatGAC,duetotheDepartment’sInternaFonalpresenceandrequirementforthegoods,promoFonalgoodsandsecurityequipmenttobeshippedonanon-goingbasisallovertheworld.

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Receiving, Shipping & Logistics OncegoodsarereceivedbyGlobalAffairsCanadaat

manyofitslocaFonsandwarehousesintheNCR,GACuse3modesofDiplomaFclogisFcalshippingmechanisms;!  DiplomaFcAirFreightUnclassified(WhiteBag)

Service!  IntegrityDiplomaFcBagService(ITequipmentand

fromHQtoMissiononly);!  ClassifiedDiplomaFc(RedBag)Service;

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Diplomatic Air Freight Unclassified (White Bag) Service

•  Diploma(cAirFreightServicesareusedbyGACandOtherGovernmentDepartments(OGD)forthetransmissionofinformaFonandassetsidenFfiedasUnclassifiedandProtectedAtotheMissionsabroad.

•  AwhitecanvasbagisnormallyusedfordiplomaFcairfreighttotheMissionsabroadanddedicatedinternaFonaldesFnaFons.

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Integrity Diplomatic Bags Shipped from HQ IntegritybagsaretobeopenedbyCanadaBasedStaff(CBS)only.TheycontainProtectedAmaterialandareincludedinUnclassified(white)DiplomaFcBags.ThismethodwascreatedtoallowITmaterialtobesentinmorerapidfashion.TheintegrityBagprovidesa“TamperEvident”soluFontosafeguardshipmentsdesFnedforsensiFveareasatMissions.

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Diplomatic Courier Service Classified Accompanied Red Bag •  Diploma(cCourierServiceisusedforthetransmissionofmaterial,informaFonand

assetsclassifiedasProtectedB,ProtectedC,Confiden(al,SecretorTopSecret.Shipmentofelectronicequipmenttobeusedwithinsecurityzoneandhighsecurityzone,mustbedonethroughDiplomaFcRedBag.

•  TheclassifiedmaterialisaccompaniedbyanDiplomaFcCourierfromthemomentit

leavesthepointoforigin(Headquartersoramissionabroad)unFlamandatoryhand-to-handtransferoccursatdesFnaFonpoint

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Recent interesting Procurement 1

OlympicMikens:InthecontextoftheUSPresidenFalInauguraFoninJanuary2017,theCanadianEmbassyinWSHDCneededalargequanFtyofOlympicMikensforDiplomaFcandpublicrelaFonspurposes.!  MulFpleissuesandchallengesencountered.

"  OnlyavailablethroughtheHudsonBayCompanyandrequiredapproval/agreementoftheCanadianOlympicCommikee(COC)forsale.

"  AcontractneededtobesetupbyPSPC.HBCOlympicSalesandHBC-BramptonwherethestockpileofMikensresidesdidnothaveaPBN.

"  HBCremainedfirmonthetermofpaymentsandpressuredforacquisiFoncardspurchaseratherthanformalcontract.

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Recent interesting Procurement 2

MeeFngtheGovernment’sprioritytobring25,000Syrianrefugeesin2015-2016.!  EstablishanurgentcontractforSecurityTraining

oftheemployeesdeployed;EmergencycontracFnginaccordancewithTBContracFngPolicy

! MulFplecontractsforlaptops,blackberries,paper,toners,etc.

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Recent Interesting procurement 3

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EvenwhentheprocurementiswelldoneandrespondedtoacriFcalneedforthesafetyandsecurityofCanadiansdeployedoverseas,challengescansFlloccur.

Challenges

ChallengesthatocenresultininteresFngprocurement! Officialvisits! PoliFcalunrests/war/terrorism!  InternaFonalevents! MajorCanadiancelebraFons! OrganizaFonalchanges!  InternaFonalprocurement

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Partnership Opportunity

GlobalAffairsCanadaisconsideringpartnershipwithotherGovernmentDepartmentstoestablishcommonsupplyinstrumentstocoverforspecificcommodiFes.Whatdoyouprocurethatissimilartoourneeds?WouldyouliketoexplorecollaboraFveprocurementtogether?

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Questions?

MinhKhaiTrinh(Mr.)Director,DomesFcProcurementOperaFons(AAC)200PromenadeduPortageGaFneau,QCK1A0G2T:(343)203-1279Minh-Khai.Trinh@internaFonal.gc.caGlobalAffairsCanadaGovernmentofCanada

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