Gleneagle North HOA

Annual Meeting23 September 2009

7-9pm

AGENDA• Introduction

– Call to Order, Current Board Intro

• Minutes of Last Meetings (May be Waived)

• Treasurer Report• Past Year Objectives/ Activities

– Ratification of Board actions

• Elections– At Large Directors (Two)

AGENDA (Cont.)

• Community Improvement Update

• Ongoing and Future Activities/Objectives

• Topics From the Floor

• Adjournment - 9:00 PM

2009 Board of Directors

Filing Directors (4)3 Al Kansa4 Vacant8 Vacant9 Carroll Clabaugh

At Large Directors (5)4 Lee Walters (VP)8 Tina Dudley (Secretary)4 Bill Goettlicher3 Vacant 4 Tim Marburger (President)

Architecture Committee Reps (4)3 Mike Whetstone4 Vacant8 Gary Rusnak (Treasurer)9 Vacant

Elected

Non-Elected

MINUTES of LAST MEETINGS(May Be Waived)

Treasurer Report 2009

Balances by Account Balances by Budget

SAVINGS

Beginning Balance 9/1/08 3,726.73 3,726.73 Interest 171.34 171.34 CD Deposits 12,745.27 12,745.27 Operations 10,202.62 Trash 5,101.18 Community Improvement 15,303.52

Ending Balance 8/30/09 47,250.66 16,643.34

CERTIFICATES OF DEPOSITBeginning Balance 9/1/08 53,858.24 18,858.24

Interest 652.32 652.32 CD Redemption/Transfer to Savings (12,745.27) (12,745.27) Operations CD (15,077.84) (77.84) Trash CD (5,025.35) (25.35) Community Improvement CD (15,077.84) (77.84)

Ending Balance 8/30/09 6,584.26 6,584.26

Treasurer Report 2009

CHECKING Balances by Account Balances by Budget

Beginning Balance 9/1/08Annual ops 9,495.02 24,495.02 Trash 19,041.96 24,041.96 Community Improvement 5,142.14 20,142.14

33,679.12 68,679.12 Net change

Annual ops 5,968.97 1,171.59 Trash (2,651.73) (2,550.55) Community Improvement (2,642.06) (2,338.54)

675.18 (3,717.50) Ending Balance 8/30/09

Annual ops 15,463.99 25,666.61 Trash 16,390.23 21,491.41 Community Improvement 2,500.08 17,803.60

34,354.30 64,961.62

Total All Acounts Beginning Balance 9/1/08 91,264.09 91,264.09

Net Change (3,074.87) (3,074.87)

Total All Acounts Ending Balance 8/30/09 88,189.22 88,189.22

2010 Budget Revenues

Operating Revenues 2009 Budget 2009 Actuals Proposed 2010

Budget

Yearly Dues 24,150.00 24,133.00 24,150.00 CD Interest 650.00 730.16 100.00 Statement Fees 300.00 294.00 300.00 Fines/Interest on late dues - 20.00 - Interest Income (Sav/Check) 350.00 426.09 500.00 Donations/Plans Fee 100.00 100.00 Newletter Advertising - 50.00 50.00

Total Revenues 25,550.00 25,653.25 25,200.00

2010 Budget ExpensesOperating Costs 2009 Budget 2009 Actuals 2010 Budget

Insurance Fees 3,325.00 3,041.00 3,600.00 Legal Fees 1,700.00 6,152.20 2,000.00 Financial Review Fee - - 2,000.00 Income Tax 600.00 397.00 450.00 Dues/Subscriptions 125.00 105.00 125.00 Office Supplies/Admin 600.00 385.38 500.00 Postage/Box Rent 1,000.00 1,223.35 1,000.00 Printing/Repro 1,500.00 1,825.52 1,625.00 Architectural Committee's 100.00 - 50.00 Electric, Water, Phone 1,300.00 1,161.22 1,300.00 Web Page 950.00 635.40 1,100.00 Golden Light String Contest 500.00 461.80 500.00 Green Thumb Contest 500.00 400.00 500.00 Other (Hay ride) 650.00 50.00 650.00

Subtotal Operating Exp 12,850.00 15,837.87 15,400.00

Maintenance Minor Repair 2,000.00 2,037.48 2,200.00 Grounds Maintenance 9,500.00 3,992.65 6,400.00 Snow Removal 1,200.00 1,730.00 1,200.00

Subtotal Maintenance 12,700.00 7,760.13 9,800.00

Yearly Expenses 25,550.00 23,598.00 25,200.00

Net For 2009 - 2,055.25 -

Trash Assessment AccountDeposits Jan 05 - Aug 08 Sep 08 - Aug 09 Total

Cum Deposits 1st Half 2005 to 1st Half 2007 114,052.00 442.00 114,494.00 Second Half 2007 Deposits (478 of 478) 23,104.00 148.00 23,252.00 First Half 2008 Deposits (476 of 478) 22,562.00 352.00 22,914.00 Second Half 2008 Deposits (474 of 478) 19,604.00 3,604.00 23,208.00 First Half 2009 Deposits (464 of 478) 22,375.00 22,375.00 Second Half 2009 Deposits (415 of 478) 14,909.00 14,909.00 Pre Pay 2010 Deposit 80.00 80.00 Other (Interest) 43.77 126.52 170.29 Total Deposits 179,365.77 42,036.52 221,402.29

Expenses

Monthly Trash Fee (thru Aug 09) 149,882.56 45,227.60 195,110.16 Spring Clean Trash Dumpsters 4,015.00 1,350.00 5,365.00 Billing Expenses 1,868.25 354.68 2,222.93 Total Expenses 155,765.81 46,932.28 202,698.09

Trash Account Balance 23,599.96 (4,895.76) 18,704.20

Way Green Single Stream Recycle

Deposits 1 Apr 09 to 31 Dec 09 Deposits (149 of 179) 6,385.00 6,385.00 Expenses Way Green Fees 1 Apr 09 to 30 Aug 09 3,597.80 3,597.80 Way Green Balance 2,787.20 2,787.20

Total Account Balance 21,491.40 Includes $5,101.18 in savings

Community Improvement Assessment Account

Deposits Inception to

Aug 08 Sep 08-Aug 09 Total

Transfer from Certifcates of Deposit 26,616.78 26,616.78

Special Assessment Jul 06 Deposits (482 of 483) 36,411.06 36,411.06

Other (Interest) 131.30 381.36 512.66

Total Deposits 63,159.14 381.36 63,540.50

Expenses

Jakes Lake Improvement 27,100.00 27,100.00

Final Designs (Nodes/intersection) 720.00 720.00

Jakes Lake Irrigation 3,150.00 3,150.00

Toddler Park 12,047.00 12,047.00

Desiree Entrance 2,719.90 2,719.90

43,017.00 2,719.90 45,736.90

Balance 20,142.14 (2,338.54) 17,803.60

Includes $15,303.52 In Savings

Past Years’ Objectives/Activities• Implement Community Improvement Master

Plan (On-Going)– Gleneagle Dr/Baptist Rd Entrance (Complete)– Baptist Rd/Desiree Dr Entrance (Complete)– Baptist Rd Fence/Sound Wall (Complete)– Improve Entrance Signage (On-Going)– Santa Fe Trail Extension (On- Going)

• Collect Delinquent Assessments (On-Going)• Promote Civic Organization Projects

(BSA)(On-Going)• Publish GNHOA Newsletter Qtrly (On-Going)

Past Years’ Objectives/Activities(Con’t)

• Upgrade Maintenance of Common Areas (On-Going)– Continued noxious weed spraying of common areas– Jakes Lake clean up and fallen tree limb removal – Baptist Rd and Gleneagle Dr upkeep– Lower common area creek clean up

• Conduct Spring Clean-Up (Complete)• Conduct “Golden Light String” & “Green

Thumb” Awards Programs (On-Going)• Seek Grant Funds for Community Improvements

(On-Going)

Past Years’ Objectives/Activities (Cont.)

• Conduct Community Unity Activities - Holiday Hay Ride (On-Going)

• Monitor Mosquito Control with County (On-Going)• Maintain www.GNHOA.com Web Site (On-Going)• Maintain contact with Baptist Road Improvement

Authorities (Complete) • Continued Compliance with CO Law for HOAs (On-

Going)

• Graffiti Clean Up (On-Going)• Investigate Bestway Single Stream Recycle Program

(Complete)• Continue Consolidated Trash Pick up

– Re-compete contract for 2010-2013 (On-Going)

Elections - Board of Directors

Filing Directors (4) 3-Year Term

3 Al Kansa - 20114 Vacant - 20118 Vacant - 20119 Carroll Clabaugh - 2011

At Large Directors (5) 3-Year TermLee Walters - 2010Tina Dudley -2010Bill Goettlicher - 2011Tim Marburger (President) - 2009Vacant - 2009

Elections

Elections• Two At-Large Director (from any filing, vote by

all homeowners)– Tim Marburger – Has been nominated– Vacant – nominations from the floor

Baptist Road Improvement• Worked with El Paso County Organizations

– Sound wall along Baptist Rd– Desiree entrance/sidewalks– Mow and noxious weed control on Baptist Rd– Sidewalk on Gleneagle

• Jessie to Baptist

• Holbein Dr Drainage Ditch Repaired• Grant for Sidewalk on Gleneagle from Jessie

to Wuthering Heights– Safe Routes to School Grant Submitted in Jan 09– 7 of 21 projects selected May 09 – Was not selected

Community Improvement Update• Community Entrance Improvements Gleneagle and Desiree Drive Completed

– Signage Improvements (On-Going)

• Toddler Park Landscaping (Eagle Scout)• Projects funded with 2006 Special Assessment ($75) and Capital funds

Community Improvement Update• Original Master Plan Projects Still open

- Pedestrian Nodes - High Water Crossing Park - Jakes Lake Trail - Baptist Road Fence

- Jessie/Gleneagle Corner- Jakes Lake Water Feature

• Researching other possible opportunities or projects to update master plan

Santa Fe Trail Extension• El Paso County Parks to extend Santa Fe trail from

west of I-25 to Gleneagle Drive– Goal is to connect to Fox Run Park

• GNHOA has endorsed project• Trail to go through GNHOA western Common Area,

then cross Baptist Road• Awaiting easements for two HOAs to our west• El Paso County Parks coordinator departed• County budget problems has reprioritized funding

2009/10 On-Going/Future Activities/Objectives

• Community Improvement Projects Implementation• Revise Bylaws as Needed• Financial Review• Consolidated Trash Contract Renewal• Continued Maintenance of Common Areas• Maintain/upgrade Web Site• Review CO Law Applicability• Continue Ongoing Successful Programs:

– Quarterly Newsletter, Awards programs, Mosquito Monitoring, Spring Clean Up, Holiday Hay Ride

Topics From the Floor

• Open Forum for Discussion– Increased Participation on BOD – Consolidated Trash/Recycle Service– Graffiti – Eagle Scout Bridge Replacement

• What Can/Should the HOA Do For Our Community?

Adjournment!