GIS and IBM Maximo Integration forInfrastructure and Facility Asset Management:ast uctu e a d ac ty sset a age e t

An NPS and BIA Collaborative Effort

February 19, 2009February 19, 2009

Brian Diethorn, NPSBrian Diethorn, NPSAssad Reichdan, BIA IPSODAssad Reichdan, BIA IPSOD

Shara Hollis, BIA IPSODShara Hollis, BIA IPSOD

Introductions

National Park ServicePark Facility Management DivisionPark Facility Management Division

• Brian Diethorn, Facility Management GIS Data Manager

Bureau of Indian AffairsBureau of Indian AffairsDivision of Irrigation , Power and Safety of Dams (IPSOD)

• Assad Reichdan, Program Manager• Shara Hollis, GIS Database Administrator

BackgroundBackground

August 2008August 2008•• Assad and Shara met John Young at ESRI International User ConferenceAssad and Shara met John Young at ESRI International User ConferenceAssad and Shara met John Young at ESRI International User ConferenceAssad and Shara met John Young at ESRI International User Conference•• Discussed current and future BIA and IPSOD initiatives in Asset Discussed current and future BIA and IPSOD initiatives in Asset

Management/Facilities Management (AM/FM) Management/Facilities Management (AM/FM)

September 2008September 2008September 2008September 2008•• ESRI information gathering session focused on facilitiesESRI information gathering session focused on facilities•• Brian, Assad, and Shara met with John YoungBrian, Assad, and Shara met with John Young

BackgroundBackground

October 2008October 2008•• AM/FM workflow assessmentAM/FM workflow assessmentAM/FM workflow assessmentAM/FM workflow assessment•• Discussed current GIS applications used in this workflowDiscussed current GIS applications used in this workflow•• Realized similarities and differencesRealized similarities and differences

C l d d th t th ff t h f h d d ld h l th thC l d d th t th ff t h f h d d ld h l th th•• Concluded that the efforts each of us had made could help the otherConcluded that the efforts each of us had made could help the other

December 2008December 2008•• John, Brian, Assad, and Shara present at EGIM meeting in DenverJohn, Brian, Assad, and Shara present at EGIM meeting in Denver

Assets Maintained in GIS

NPS• TrailsTrails• Roads• Maintained landscapes

P k b ildi• Park buildings

BIA IPSOD• Irrigation ditches and structures• High and significant hazard dams – Safety of Dams Act• Unclassified and low hazard dams• Power infrastructure

Integrating GIS with IBM Integrating GIS with IBM MaximoMaximo

•• Why?Why?–– Locate assets especially those without street addressesLocate assets especially those without street addressesLocate assets, especially those without street addressesLocate assets, especially those without street addresses–– “Mash up” Maximo asset information with GIS information“Mash up” Maximo asset information with GIS information–– Provide maps on work orders for field personnelProvide maps on work orders for field personnel

•• How?How?–– Maximo Spatial vs. ArcGIS ServerMaximo Spatial vs. ArcGIS Server

•• What’s the value?What’s the value?•• What s the value?What s the value?–– Increase accuracy and reduce time and labor required to fulfill Increase accuracy and reduce time and labor required to fulfill

service requestsservice requestsP id b tt O&M d it l l i f tP id b tt O&M d it l l i f t–– Provide better O&M and capital planning upfrontProvide better O&M and capital planning upfront

–– Increase O&M staff safetyIncrease O&M staff safety–– Faster, more accurate FRPP reporting back to DOI and OMBFaster, more accurate FRPP reporting back to DOI and OMB

National Park Service NPMap Application:The Facility Management Approach

National Park Service: NPMap Demo

The Resource Information Management Division (RIMD) has been working with the Park Facilities Management Division (PFMD) to collect geospatial and digital image g ( ) g p g gdata of NPS facilities since 1999. A representative amount of data has been collected for virtually all of the facility asset types (trails, road, maintained landscapes etc.) across the NPS. However, data collection of park buildings has made the most progress and has the highest volume of data collected to date. The goal of this partnership is to utilize these data in the NPMap Enterprise Geographic Informationpartnership is to utilize these data in the NPMap Enterprise Geographic Information System (EGIS) application framework and to integrate with the Facilities Management Software System (FMSS) to enhance usability and efficiency of facilities management. NPMap is an application that provides users access to this integrated information.

National Park Service: NPMap Demo

• NPMap is located at: http://insidemaps.nps.gov.• At the opening page choose Facility Management as an application. • Perspective allows you to specify the focus of the application that you have chosen. Possible

f h i f F ili M ld b C di i A C h i kfuture choices for Facility Management could be Condition Assessment Comprehensive, park trails or underground utilities.

• Roles will be set at reader or editor.

National Park Service: NPMap Demo

NPMap overlays NPS geo-spatial data over an imagery or roads and cultural base map while allowing intuitive referencing, searching, and visualization capabilities. This application also allows you to dynamically zoom to any NPS park unit by typing in the park code into the search box in the upper right hand corner of the map.

The Facility Management application currently has five

National Park Service: NPMap Demo

The Facility Management application currently has five layers in NPMap: NPS Regions, NPS Units, Buildings, Maintained Landscapes and Park Trails.

Selecting the Identify tool in the top left portion ofSelecting the Identify tool in the top left portion of the map and then clicking on a feature or features on the map will give you information on that feature including any available related data g yfrom external systems.

Selecting a feature in the identify resultsSelecting a feature in the identify results tab will bring up the related data tabs on the right of the screen. The related data for FM are (but not limited to) the Facility Management Software System (FMSS) and NPS Focus image services.

National Park Service: NPMap Demo

To view images from NPS Focus, click on the thumbnail to get aclick on the thumbnail to get a full sized downloadable image.

Using geospatial data as a tool for facilities Management is common place and has been used by municipalities and government agencies world wide. For the NPS, NPMap allows for easy referencing of facilities locations and assets records in FMSS while providing the opportunity to i t t ith th NPS t h Li t f Cl ifi d St t (LCS) A h l i l Sitintegrate with other NPS systems such as List of Classified Structures (LCS), Archeological Site Management System (ASMIS), and NPS Focus. Enterprise GIS provides many useful services for managing NPS facilities in the future.

BIA IPSOD Asset Map Viewer Application:BIA IPSOD Asset Map Viewer Application:The Integrated ApproachThe Integrated Approachg ppg pp

•• GIS is master asset repositoryGIS is master asset repository

•• Central integration point to other systemsCentral integration point to other systems–– IBM MaximoIBM MaximoIBM MaximoIBM Maximo–– Deferred Maintenance ReportingDeferred Maintenance Reporting–– Federal Real Property Profile ReportingFederal Real Property Profile Reporting–– Image repositoryImage repository

•• Current architectureCurrent architectureCurrent architectureCurrent architecture–– Database: ArcSDE 9.x on Oracle 9iDatabase: ArcSDE 9.x on Oracle 9i–– Application: ArcIMS 9.xApplication: ArcIMS 9.x

BIA IPSOD: Asset Map Viewer DemoBIA IPSOD: Asset Map Viewer Demo

IPSOD’s Asset Map Viewer is currently accessible only over the IPSOD’s Asset Map Viewer is currently accessible only over the BIA intranet. The following slides provide a simplified view ofBIA intranet. The following slides provide a simplified view ofBIA intranet. The following slides provide a simplified view of BIA intranet. The following slides provide a simplified view of the application workflow.the application workflow.

1.1. Main Map Viewer window: No login is required. Security is integrated Main Map Viewer window: No login is required. Security is integrated with Active Directory List of sites available to each user is determinedwith Active Directory List of sites available to each user is determinedwith Active Directory. List of sites available to each user is determined with Active Directory. List of sites available to each user is determined by Access Control List (ACL).by Access Control List (ACL).

2.2. Map Viewer Zoomed in to assets with DRG background: User interface Map Viewer Zoomed in to assets with DRG background: User interface similar to popular web mapping applications for simplicity.similar to popular web mapping applications for simplicity.similar to popular web mapping applications for simplicity.similar to popular web mapping applications for simplicity.

3.3. Asset selected via map or search engine (lower right): Buttons (map Asset selected via map or search engine (lower right): Buttons (map ––upper left) display information from integrated applications.upper left) display information from integrated applications.

44 Fully integrated: From the Map Viewer users can access photosFully integrated: From the Map Viewer users can access photos4.4. Fully integrated: From the Map Viewer, users can access photos, Fully integrated: From the Map Viewer, users can access photos, deferred maintenance data, Maximo information and Maximo work deferred maintenance data, Maximo information and Maximo work orders.orders.

Collaboration

• NPS has developed and implemented an application using the latest ESRI server and web technologyusing the latest ESRI server and web technology

• BIA IPSOD has successfully integrated GIS withBIA IPSOD has successfully integrated GIS with Maximo

• BIA IPSOD involvement in DOI Maximo initiative can help bridge gaps for NPS integration

• NPS GIS division and BIA IPSOD GIS group are both l d i Dlocated in Denver

Key StakeholdersKey Stakeholders

•• O&M SupervisorsO&M Supervisors•• O&M SupervisorsO&M Supervisors•• Facility ManagersFacility Managers•• Maximo/GIS ManagersMaximo/GIS Managers•• Maximo/GIS ManagersMaximo/GIS Managers•• Park Superintendents (NPS)Park Superintendents (NPS)•• Regional Engineers (BIA)Regional Engineers (BIA)•• Regional Engineers (BIA)Regional Engineers (BIA)•• Regional Directors of OperationsRegional Directors of Operations•• National Directors of OperationsNational Directors of OperationsNational Directors of OperationsNational Directors of Operations

Benefits to StakeholdersBenefits to Stakeholders

•• Operational Awareness (OA) viewers for Park Superintendents, Regional Operational Awareness (OA) viewers for Park Superintendents, Regional Engineers and Operations Directors, and National Directors of OperationsEngineers and Operations Directors, and National Directors of Operations–– Visualize DM and FCI on annual and comprehensive (5 yr) condition Visualize DM and FCI on annual and comprehensive (5 yr) condition

//assessment/asset meeting plans using point and polygon symbologyassessment/asset meeting plans using point and polygon symbology–– Symbolize and visualize selected FRPP data elements across all bureaus Symbolize and visualize selected FRPP data elements across all bureaus

(national and regional scales)(national and regional scales)

•• OA viewers for Facility Managers and O&M SupervisorsOA viewers for Facility Managers and O&M Supervisors–– Query/visualize location, type, status, history and concentration of work orders Query/visualize location, type, status, history and concentration of work orders

on mapon mapon mapon map–– Link time stamped images to asset locations to evaluate repairs and current Link time stamped images to asset locations to evaluate repairs and current

conditioncondition–– Query/visualize assets by API and FCI to better prioritize service scheduleQuery/visualize assets by API and FCI to better prioritize service schedule–– Work orders queried on map return lists of required equipment to service assetWork orders queried on map return lists of required equipment to service asset

Benefits to StakeholdersBenefits to Stakeholders

•• Maps for O&M service crews (paper or loaded on PDA) Maps for O&M service crews (paper or loaded on PDA) –– Show optimized route to daily work ordersShow optimized route to daily work orders–– Show any safety or hazardous material locations/concerns within proximity of Show any safety or hazardous material locations/concerns within proximity of

WO assetsWO assets–– Mobile GIS for service crews to record new repair needs witnessed in fieldMobile GIS for service crews to record new repair needs witnessed in field

Looking AheadLooking Ahead

•• Next stepsNext steps–– Develop and implement integrated applications at the NPS and BIADevelop and implement integrated applications at the NPS and BIADevelop and implement integrated applications at the NPS and BIADevelop and implement integrated applications at the NPS and BIA–– Get the word outGet the word out

•• DOI EGIMDOI EGIM•• DOI Facility Management System Partnership (FMSP)DOI Facility Management System Partnership (FMSP)•• DOI Facility Management System Partnership (FMSP)DOI Facility Management System Partnership (FMSP)•• ESRI User ConferencesESRI User Conferences

•• Proposed ideasProposed ideas–– Establish DOI working group for facility managementEstablish DOI working group for facility management

Conduct mindshare to establish common GIS integration platform forConduct mindshare to establish common GIS integration platform for–– Conduct mindshare to establish common GIS integration platform for Conduct mindshare to establish common GIS integration platform for AM/FM (i.e. Maximo) AM/FM (i.e. Maximo)

Thank YouThank You

For more information contact:For more information contact:

National Park ServiceNational Park ServicePark Facilities Management DivisionPark Facilities Management Division

Brian Diethorn Northrop Grumman ContractorBrian Diethorn Northrop Grumman ContractorBrian Diethorn, Northrop Grumman, ContractorBrian Diethorn, Northrop Grumman, Contractor(303) 987(303) 987--69766976Brian_Diethorn@Contractor.nps.govBrian_Diethorn@Contractor.nps.gov

Bureau of Indian AffairsBureau of Indian AffairsBureau of Indian AffairsBureau of Indian AffairsDivision of Irrigation, Power and Safety of DamsDivision of Irrigation, Power and Safety of Dams

Assad Reichdan, Program ManagerAssad Reichdan, Program Manager(303) 231(303) 231 52275227(303) 231(303) 231--52275227assad.reichdan@bia.govassad.reichdan@bia.gov

Shara Hollis, Geodatabase AdministratorShara Hollis, Geodatabase Administrator(303) 231(303) 231 52285228(303) 231(303) 231--52285228shara.hollis@bia.govshara.hollis@bia.gov