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Getting the Most Out of A Professional Meeting. Gail P. Taylor University of Texas at San Antonio Aug 2006. 02/25/2009. Acknowledgements. Survival Skills and Ethics Program, University of Pittsburgh Beth A. Fischer & Michael J. Zigmond http://www.survival.pitt.edu/library/documents.asp. - PowerPoint PPT Presentation
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Getting the Most Getting the Most Out of A Out of A
Professional Professional Meeting Meeting
Gail P. TaylorGail P. TaylorUniversity of Texas at San AntonioUniversity of Texas at San Antonio
Aug 2006Aug 2006
02/25/2009
AcknowledgementsAcknowledgementsSurvival Skills and Ethics Program, University of PittsburghSurvival Skills and Ethics Program, University of Pittsburgh
Beth A. Fischer & Michael J. ZigmondBeth A. Fischer & Michael J. Zigmond
http://www.survival.pitt.edu/library/documents.asphttp://www.survival.pitt.edu/library/documents.asp
What is a Professional Meeting?What is a Professional Meeting?
Scientific ConferenceScientific Conference– Scientists gatherScientists gather– Share informationShare information
Formally and informallyFormally and informally
Sponsored by a Scientific Organization/EntitySponsored by a Scientific Organization/Entity– Society for NeuroscienceSociety for Neuroscience– SACNASSACNAS– ABRCMSABRCMS
Vary in sizeVary in size– Institutional to InternationalInstitutional to International
Can be overwhelmingCan be overwhelming
Why go?Why go?
Recent developments in fieldRecent developments in fieldBroaden knowledgeBroaden knowledgeObtain experienceObtain experience– PresentationsPresentations– PostersPosters
FeedbackFeedbackNetworkNetworkLearn about funding/program officersLearn about funding/program officersEmployment Employment opportunities/interviews/workshopsopportunities/interviews/workshopsNewest equipment/toolsNewest equipment/tools
1. What happens there?1. What happens there?
Found in programFound in program– Lectures (renown speaker)Lectures (renown speaker)– Symposia (same topic, leading investigators)Symposia (same topic, leading investigators)– ““Voluntary” presentationsVoluntary” presentations
TalkTalk
PosterPoster
– Roundtables (discussion)Roundtables (discussion)– Socials events/Dinners (networking!)Socials events/Dinners (networking!)
2. What happens there?2. What happens there?
– ExhibitsExhibitsFunding agenciesFunding agencies
Equipment manufacturersEquipment manufacturers
PublishersPublishers
Placement servicesPlacement services
Bulletin boardsBulletin boards
Graduate schools (ABRCMS; SACNAS)Graduate schools (ABRCMS; SACNAS)
SocietiesSocieties
– WorkshopsWorkshops– Satellite meetings – focused sub-conferenceSatellite meetings – focused sub-conference
Before You AttendBefore You AttendPrepare! Prepare! Pre-registerPre-registerMake travel arrangements earlyMake travel arrangements early– Safety, networking, convenienceSafety, networking, convenience
Review program/abstracts (can do as group)Review program/abstracts (can do as group)Plan sane but full schedulePlan sane but full schedule– Plan in rest/exercisePlan in rest/exercise– 5-10 posters per session5-10 posters per session– Attend lectures of interestAttend lectures of interest
Assemble conference binderAssemble conference binderPrepare to network (75% jobs thru network)Prepare to network (75% jobs thru network)Make and practice poster or presentationMake and practice poster or presentation
DressDress
Comfortable Shoes!Comfortable Shoes!
Presentations – SuitPresentations – Suit
Otherwise, academic “uniform”Otherwise, academic “uniform”
Preparing for Personal Preparing for Personal QuestionsQuestions
Develop and practiceDevelop and practice– 10 second, 1 min, 2 min description of research10 second, 1 min, 2 min description of research
Be prepared to answer:Be prepared to answer:– What do you do?What do you do?– What’s your research project?What’s your research project?– How did you get interested in ________?How did you get interested in ________?– Why did you choose that (topic, technique,program, Why did you choose that (topic, technique,program,
etc)etc)– What do you plan to do after degree (short and long)What do you plan to do after degree (short and long)
Once You’re There…Once You’re There…
Have small briefcase or tote bagHave small briefcase or tote bag
Carry binder, small spiral, and programCarry binder, small spiral, and program
Have friend/mentor (support; introductions)Have friend/mentor (support; introductions)
Dress professionally…with comfortable shoesDress professionally…with comfortable shoes
Carry on luggage if possibleCarry on luggage if possible
Breaks and meals- meeting is focus. A few Breaks and meals- meeting is focus. A few outings okay, but focus on conference activitiesoutings okay, but focus on conference activities
Getting/Keeping in ContactGetting/Keeping in Contact
Keep in contact with your familyKeep in contact with your family
Set up appointments beforehandSet up appointments beforehand
Use message center to contact peopleUse message center to contact people
May have email kiosksMay have email kiosks
Approach people at postersApproach people at posters
Seek out hospitality roomsSeek out hospitality rooms
Notes and QuestionsNotes and Questions
Taking notesTaking notes– FocusFocus– Record questionsRecord questions– Record potential contactsRecord potential contacts
Asking QuestionsAsking Questions– Go for itGo for it– Write them downWrite them down– Try to come up with threeTry to come up with three– Don’t interrupt speakerDon’t interrupt speaker– Be brief and to the pointBe brief and to the point– If you think that you will, sit near microphoneIf you think that you will, sit near microphone
PostersPosters
Can ask questions.Can ask questions.
Can request “walk through”Can request “walk through”
Can ask about programs/postdocsCan ask about programs/postdocs
Women and MinoritiesWomen and Minorities
Take yourself seriously; be assertiveTake yourself seriously; be assertiveDon’t expect/let your mentor take overDon’t expect/let your mentor take over
Caveats…Caveats…
Minimize possibilities for undesired Minimize possibilities for undesired “encounters”“encounters”– Stay in publicStay in public– Bring a friend to meetingsBring a friend to meetings– Pay your own wayPay your own way– Make your own arrangements for local travelMake your own arrangements for local travel– Meet for coffee, lunch, breakfastMeet for coffee, lunch, breakfast
Shorter; predefined endingShorter; predefined ending
Overall…Overall…
Go there to explore your future and Go there to explore your future and expand your network!expand your network!