GettingStartedwithZoomTheInstituteofAgriculturehasrecentlypurchasedasitelicenseforanewcloud-basedvideoconferencingserviceknownasZoom.IfyouhaveeverconnectedtoaGoToMeeting,WebEx,Fuze,AdobeConnect,orevenBlackboardCollaborate,youshouldfindZoomfamiliarandeasytouse.

ThesestepswillgetyouupandrunningwithyournewZoomaccount.First,inawebbrowser,gotohttps://utia.zoom.us,thenclicktheLoginbuttoninthetopright-handcornerofthescreen.YouwillbetakentotheUTNetIDSingleSignOnPortal,shownhere.

SigninwithyourNetID(notyouremailaddress)andNetIDPasswordandclicktheLoginbutton.

Uploadingaprofilepictureherewillenablethatpicturetobeusedduringvideoconferenceswhenyourvideoisdisabled.

InstallingtheZoomapp(desktopormobile)

UsingZoomwithaWindowsPC,Mac,ormobiledevice(iOSorAndroid)requirestheinstallationofanapp.Ifnotpreviouslyinstalled,Zoomwillpromptyoutodownloadandinstalltheappwhenitisneeded.

Zoomuserscanalsoinstalltheappinadvanceofusingtheservicetojoinorhostameetingbygoingtohttps://utia.zoom.us/support/download

AnappisalsoavailableforiOSfromtheAppleAppStoreandforAndroidfromGooglePlay.Ateitherlocation,searchfor“zoom”.

UsingtheZoomapp

Onceyou’veinstalledtheclient,launchZoombyclickingontheicon

WhenyoulaunchZoomforthefirsttime,youwillbeaskedifyouwanttojoinorsignin.ClickSignIn.

ClicktheSignInwithSSObuttonontheright.Donotenteryouremailaddressandpasswordontheleft.

ClickManuallyenterdomain.

EnterutiaintheboxandclicktheContinuebutton.

EnteryourNetIDandPasswordandclicktheLoginbutton.IfaskedbyyourbrowserifyouwishtoallowZoomtorun,doso.

Onceloggedin,youwillbepresentedwiththemainZoomwindow.Atthispointyoucan:

• ClickonScreenShareMeetingtostartameetingsharingyourdesktoporapplication.

• ClickonVideoMeetingtostartavideomeeting.• ClickonScheduleMeetingtosetupafuturemeeting.• ClickonJoinaMeetingtojoinameetingthathas

alreadystarted.• ClickonMeetingstostartoreditameetingyoualready

havescheduled

Meetings

TheMeetingstabdisplaysyourupcomingorrecurringmeetings.TheRecordedtaballowsyoutoviewpreviouslyrecordedmeetings.

YouwillalsofindthataPersonalMeetingID(PMI)isassignedtoyouautomaticallyasapermanentvirtualmeetingroom.Youcanstartitatanytimeorscheduleitforfutureuse.

YourPersonalMeetingIDbecomesyourPersonalMeetingURLaswell,forexample:

https://utia.zoom.us/j/3338675309

Youcancustomizethe10digitPMItosomethingmorepersonalandeasytoremember,suchasyourofficephonenumber.Tocustomize,hittheEditbuttonbelowthePMItochangeit.

Totakeactiononascheduledmeeting,chooseoneofthefollowingoptions:

• Start:Startsthepre-scheduledmeetinglistedinyourupcomingmeetings.• Edit:Editorupdateyourscheduledmeeting.• Delete:Selectingdeletewillpermanentlydeleteyourscheduledmeeting.• CopyURL:CopytheweblinkforthemeetingsoyoucanpasteitintoanemailorIM.

Note:ifyoudonotseeyourscheduledmeeting,clicktherefreshiconintheupperright-handcornertoupdate/refreshthemeetinglist.

HowtoScheduleaMeetinginZoom(IndividualandRecurring)

Toscheduleameeting,youmustfirstlogintoZoom,andthenclickontheScheduleMeetingicon(seebelow).

OnceyouhaveopenedtheZoomscheduler,usethefollowingoptionstohelpsetupyourmeeting:

• Topic:Enterameetingtopic.ThetopicwillappearinyourMeetingslistandisalsousedforasthesubjectofthemeetinginvitation,sobesuretochooseameaningfulname.

• When:Selectadateandtimeforyourmeeting.• Recurring:ChoosethisifyouwantthemeetingIDtobepersistentfortherecurring

meetingssothatattendeescanusethesamelinkforeveryinstanceofthemeeting.Recurringmeetinglinksarevalidforoneyearfromthedateofcreation.

• VideoMeeting:Startyourmeetinginvideomode,usingyourwebcam.• ScreenSharingMeeting:Startyourmeetinginscreensharingmode(novideo).

• Password:Youcanselectandinputapasswordheresothatuserswillneedthepasswordtojoinyourmeeting.Settingameetingpasswordisoptional.

• Enablejoinbeforehost:Allowparticipantstojoinyourmeetingbeforeyou.NOTE:Ifyouchoosethisoption:

o AndenterthemeetingwithoutloggingintoyourZoomaccountbeforehand,youwilljoinonlyasaparticipantlikeeveryoneelse.Anycontrolsavailableonlytothehostwillnotbeavailabletoyou(e.g.,theabilitytomutethemicrophonesofparticipantsortoallowsomeoneelsetocontrolthepresenter’smouse).

o Participantswillpotentiallybeabletoseeandtalkwithoneanotherbeforeyouarrive,andindeedwhetheryouarriveornot.Dependingonyouruse-case,thismayormaynotbedesireable.

• Calendar:Choosewhatcalendartypeviawhichyouwishtosendyourmeetinginvitation.YoushouldselectOutlook.

Afteryouhavefinishedsettingupyourscheduledmeeting,clicktheSchedulebuttononthelowerright-handsideofthemenu.

TheZoomMenuBar

OnceyouhavestartedyourZoommeeting,severalactionsareavailablefromthemenubarlocatedatthebottomofthemeetingwindow.

• Muteandunmuteyouraudio• Stopandstartyourvideo• Configureyoursettings• Invitemorepeopletojoinviaemail,IM,SMS(mobileusers),ormeetingID• ShareScreen–eitheryourentiredesktoporaspecificapplicationwindow• ManageParticipants• GrouporPrivateChat• Recordthemeeting• Leaveorendthemeeting

SwitchingBetweenViews(ScreenShareandVideo)

DuringameetingyoucanswitchbackandforthbetweenScreenShareandVideoasoftenasneeded.Ifyouareinvideomode,switchtoscreenshareby:

1. ClickingonShareScreen:

2. ClickontheitemyouwishtodisplayandclickeitherShareScreenOnly,orShareScreen

withComputerSound,dependingonyourneeds.

Ifyouaresharingyourscreen,youcanswitchtovideomodeby:

1. ClickingStopShare:

2. Theviewimmediatelyswitchesbacktovideo.

WhattoKnowAboutAudioFeedback

AudioFeedbacksometimesoccursduringlargegroupmeetings,butthereareafewthingsyoucandotoprevent(oratleastminimize)distractingfeedback.

• Askparticipantstomutetheirlinesuntiltheyarereadytospeak.• Muteallparticipantsifneeded.

HowtoMuteYourAudio

Yourownaudioismutedbyclickingonthemicrophoneinthelowerleft-handcornerofthemeetingwindow.

HowtoMuteOthers

Asthehost,youcanmuteothers.

• MuteanindividualbyrollingoveranameintheparticipantlistandclickingonMute.

• MuteallparticipantsatoncebyclickingontheMuteAllbutton.

HowtoGiveMouseandKeyboardControlWhileScreenSharinginaZoommeeting,youcangivemouse/keyboard“RemoteControl”toanotherparticipantinthemeeting.

1. Locatethesharing/annotationmenuatthetopofthescreen:

2. ThenselectRemoteControlandchooseaparticipant’sname:

3. Regaincontrolovermouseandkeyboardsimplybyclickinganywhereonyourscreen.

ChatThechatfeatureprovidesyouandyourparticipantstheabilitytochatduringthesession.Youcansendmessagesprivatelytoanindividualparticipantorpubliclytoallparticipants.

1. ClickonChat:

2. Typeamessageandhitenteronyourkeyboardto

send.Youcanmessageanindividualparticipantviaprivatechatbyselectinghis/hernamefromtheSendtodropdownmenubeforeyousendthemessage.

HowtoRecordaMeetingTorecordameeting,you’llneedtoeitherbethehost,orthehostmustgrantpermissiontorecord.

1. RecordthemeetingbyclickingontheRecordbutton.

2. ClockStopRecordingtoendtherecording.Thisendstherecording,notthemeeting.

3. Afterthemeeting,you’llfindtherecordedsessionlistedinMeetingsundertheRecordedtab.

• PlayVideo:Playsthesavedmeetingwithyourdefaultmediaplayer.

• Open:Opensthefolderwheretherecordingissaved.

• Delete:ErasesthestoredmeetingfromthelistinyourZoomclient,butnotfromthesavedlocationonyourcomputer.

4. YoucanallowotherparticipantstorecordyourmeetingbyrollingovertheirnamesintheparticipantlistandclickingonAllowRecord.

HowtoConfiguretheSettingsYoucanfindtheSettingstabinthemaindialogboxorinthemeetingmenubar.AfterclickingSettings,youhavethefollowingoptions:

• Audio:Test,select,andadjustyourspeakersandmicrophone.

• Video:Testandselectyourvideocamera.• General:Selectadditionalpreferences.• Feedback:Sendquestions,comments,or

feedbackdirectlytoZoom.• Recording:Hereyoucanbrowse/open

yourstoredrecordings.Allrecordingsarestoredonyourlocaldevice/computer.

• Account:Hereyoucanupgradeyouraccountormanageyouraccountdetails.Note–AllUTIAusersalreadyhaveProaccounts.

HowtoEndaMeetingConcludethemeetingbyclickingEndMeetinginthebottomright-handcornerofthemenubar: