Getting Started With Banking | Tally Shopper | College Management Software | School Management Software

7/31/2019 Getting Started With Banking | Tally Shopper | College Management Software | School Management Software

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Getting Started with Banking inTally.ERP 9


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The information contained in this document is current as of the date of publication and subject to change. Because Tally must respond

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Version: Getting Started with Banking in Tally.ERP 9/Release 3.1/April 2011


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Contents

IntroductionFeatures of Banking in Tally.ERP 9 ............. .............. ............... ............... .............. ................ ............... ... 1

Migrating Banking Vouchers for Existing Data .......... .............. ............... .............. .............. ................ .... 2

Cheque Printing

Accessing Cheque Printing .............. .............. ................ .............. ............... ............... ................. .............. 5

Bank Not Configured for Cheque Printing .............. ............... .............. ............... ............... ............... ....... 7

Printing Cheques / Cheque Printing Reports ............ ............... .............. ............... ............... .............. ..... 11

Configuring Cheque Printing ............... ................ ............... ............... .............. ............... .............. .......... 15

Bank Reconciliation

Accessing Bank Reconciliation ............. ............... ............... ............... ............... ............... ................. ..... 17

Printing Bank Reconciliation Statement ................ ............... ................ ............... ................ ................. .. 22

Configuring Bank Reconciliation ............... ................ ............... ................ .............. ............... ................ 24

Deposit Slip

Accessing Deposit Slip .............. .............. ............... .............. ................ .............. ............... ................ ..... 27

Printing Deposit Slip / Deposit Slip Report .................... ............... ............... ............... ................ ........... 30

Printing Deposit Slip .........................................................................................................................................30

Printing Deposit Slip Report .............................................................................................................................32

Configuring Deposit Slip .............. .............. ................ ............... ................ ............... ................ .............. 33

Payment Advice

Accessing Payment Advice ............. ................ ............... .............. ................ ............... ............... ............ 35

Printing Payment Advice ................ .............. ............... ............... ............... ............... ................ .............. 36


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1

Introduction

Banking Module has been enhanced in Tally.ERP 9 to simplify the overall banking experience. Aseparate menu Banking has been provided under Utilities in the Gateway of Tally and the userneed not go to different menus to operate the banking related operations in Tally.ERP 9, such asprinting cheques, BRS, printing depositslips, printing paymentadvices, etc.

The banking transactions can now be provided with bankallocation details such as the transac-tion type, instrumentno, date, etc. A single bank amount can also be allocated to multipletransaction types such as cheque, Electronic Cheque, Electronic DD/PO, Inter BankTransfer, Others and SameBankTransfer based on the requirement.

The BRS screen will now provide detailed information with regard to transaction types, instrumentno., instrument date, cheque favouring, etc. The user can also provide opening BRS for unrecon-ciled transactions.

Features of Banking in Tally.ERP 9The salient features of Banking in Tally.ERP 9 are as follows:

Cheque printing:

Allows the user to print the pending or already printed or the required cheques continuouslyfrom a single screen.

It also allows the user to update the cheque details and have track of cheques to beprinted, of a selected or all banks.

Bank Reconciliation:

The BRS screen allows the user to reconcile the bank account.

This screen will now provide detailed information with regard to transaction types, instru-ment no., instrument date, cheque favouring, etc.

The user can also provide openingBRS for unreconciled transactions.

Deposit Slips:

The deposit slips for the selected Bank with complete details in-house may be generatedthrough an automated system.


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Introduction

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Payment Advice:

The payment advice sent to the suppliers / other parties along with the cheques/other

instruments may be generated quickly from the voucher itself.

To access Banking, go to Gateway of Tally > Banking

Figure 1.1 Banking Menu

A separate chapter on each banking utility is available.

Migrating Banking Vouchers for Existing Data

When the existing users of Tally.ERP 9 access their company data using Tally.ERP 9 Release 3.0for the first time, will migrate the Banking vouchers.

On completion of migration, the following has to be considered for Bank Reconciliation:

The TransactionType row in the BankReconciliation screen will be blank. The user mayalter the vouchers and select the appropriate transactiontype (Cheque/DD) in the BankAllocation table and accept the vouchers, in case required.


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Figure 1.2 Bank Allocation

The InstrumentDate displayed in the Bank Reconciliation screen will be the VoucherDate. The reconciliation will be based on the InstrumentDate provided in the Bank Alloca-tion table and not on the Voucherdate.


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Figure 1.3 Bank Reconciliation

The Bank Reconciliation screen lists the transactions on the basis of each transactiontype selected in the voucher.

Example: A single banking voucher having Cheque/DD and ElectronicCheque as Trans-action type will be considered as two transactions in the Bank Reconciliation screen.


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Cheque Printing

The ChequePrinting option in the Banking menu allows the user to print all the pending, alreadyprinted or the required cheques continuously from a single screen. It also allows to update thechequedetails of a transaction, i.e., the instrument no, instrument date, cheque favouring, etc.,

Accessing Cheque Printing

To access Cheque Printing screen,

Go to Gateway of Tally > Banking > ChequePrinting.

The Select Bank screen displaying the List of Bank appears as shown:

Figure 1.1 Select Bank for Cheque Printing

Select All or the required Bankaccount and press Enter.


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Cheque Printing

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The ChequePrinting screen of the selected Bank is displayed as shown:

Figure 1.2 List of Pending Cheques

By default, this screen displays list of pending cheques of the current dates month.

Press F6: Show All to display all the cheques.

Figure 1.3 Cheque Printing - Show All Cheques


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Cheque Printing

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Bank Not Configured for Cheque Printing

The cheque printing screen will prompt with a message Bank not configured for ChequePrinting when the bank ledger not configured for cheque printing is selected, as shown:

Figure 1.4 Cheque Printing - Bank ledger selected not configured for Cheque Printing

The user may set the Cheque Printing Configuration from the above screen, i.e.,

Press F11: Accounting Features

Set /Alter Cheque Printing Configuration to Yes

Company Cheque Details screen is displayed

This button toggles betweenShow All/Hide Printed


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Cheque Printing

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Select the Bank account under Name of Bank

Figure 1.5 Cheque Printing - Select a Bank ledger to Configure for Cheque Printing

ChequeDimensions screen for the selected Bank is displayed.

Provide the details as shown:

Figure 1.6 Cheque Printing - Configuring Cheque Printing for a Bank account

Accept to save the settings.


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Cheque Printing

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The Cheque Printing screen of the Bank ledger configured displays the pending cheques screenas shown:

Figure 1.7 List of Pending Cheques

Select the required row from the ChequePrinting list to open the voucher in alterationmode.

F2: Period: Allows to change the period.

F4: Bank: Allows to select All / Other required Bank from the list.

F7: Edit Ch Details: Allows to edit/update the FavouringName, InstrumentNo, andInstrumentDate columns, as shown:


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Cheque Printing

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Figure 1.8 Cheque Printing - Edit Cheque Details

Accept the screen to save the settings.

F12: Range: Allows to filter the Cheque printing screen. The user may filter the transac-tions based on the Amount, BankDate, Date, FavouringName, etc as shown:

When the user tries to access F12: Range for filters in Edit Cheque Detailsscreen, will prompt toAcceptthe current screen before proceeding.


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Cheque Printing

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Figure 1.9 Cheque Printing - Filters

Printing Cheques / Cheque Printing Reports

The user may print All or selectedcheque from the ChequePrinting list.

Printing All Cheques

To Print All Cheque from the list,


Select All or required Bank account from ListofBank.

The Cheque Printing screen is displayed.

Click Print or Press Alt+P.


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Cheque Printing

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The PrintReport screen appears.

Figure 1.10 Cheque Printing - Print Report

Accept to Print all the cheques.

The ChequePrinting proceeds and displays confirmation for each cheque with Cheque

Details, as shown:

Figure 1.11 Cheque Printing - Confirm Cheque Printing

Confirm to print cheque one by one.


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Cheque Printing

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The Printed Cheque is displayed as shown:

Figure 1.12 Cheque Printing - Cheque Printed

Printing Selected Cheques

To Print selected Cheques from the list,



The ChequePrinting screen is displayed. Press spacebar to select the required row(s)


The Cheque Printing screen appears.

Accept to print the cheque(s).

Cheque Report Printing

To print the Cheque report,



The ChequePrinting screen is displayed.


Cheque Report Printing screen appears confirming to print

Click No or Press N or Esc

Print Cheque: Set No to this option

Include Printed Chequesalso: Set this option to Yes to display the printedchequesalso in the report.


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Show Forex Transactions only: Set this option to Yes in case you need only theforextransactions to be displayed in the report.

This option appears only in case Multi Currency feature is enabled for thecompany

Show Payment Favouring: Set this option to Yes to print Favouring Name details inthe report.

Show Remarks also: Set this option to Yes to print the Remarks in the report.

Accept to print.

The Cheque Report Printing screen is displayed as shown:

Figure 1.13 Cheque Report Printing confirmation

Confirm to Print.


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Cheque Printing

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The Cheque Report Printing is displayed as shown:

Figure 1.14 Cheque Report Printing

Configuring Cheque Printing

The user may configure the Cheque Printing screen based on his requirement.

To configure,

Press F12: Configure, the Configuration screen is displayed as shown:

Figure 1.15 Cheque Printing Configuration

Confirm each Cheque before Print:

By default this is set to Yes. The cheque printing will confirm for each cheque before printing.

Include Printed Cheques also:

By default, this option is set to No. Set it to Yes to display the PrintedCheques also


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Cheque Printing

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Show Forex Transactions only:

By default, this option is set to Yes. The cheque printing screen displays only the forex transac-tion.

Show Payment Favouring:

By default, this option is set to Yes. The cheque printing screen displays the FavouringNamecolumn.

Show Remarks also:

By default, this option is set to No. Set this option to Yes to display the Remarks in the report.

Appearance of Name:

Select the required DisplayNameStyle from the list to display in cheque printing screen.

Scale Factor for Values:

Select the required ScaleFactors from the list.

Sorting Method:

Select the required SortingMethods from the list.

This option is similar to the function keyF6: Show All/HidePrinted.

This option appears only in case the company is enabled with multicurrencyfeature.

TheFavouring Namecolumn displays only those names which are different

from theParty/Ledgeraccount names.


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Bank Reconciliation

The BankReconciliation option in the Banking menu allows the user to perform the followingoperations:

Reconcile the Bank accounts.

Create vouchers from the BRS screen itself.

The user can also provide openingBRS for unreconciled transactions.

Alter the voucher by selecting the required transaction from the Bank Reconciliationscreen.

Filter the report to display transactions based on Amount, Bank Date, Instrument No,Instrument Date, Party ledger, etc.

Accessing Bank Reconciliation

To access Bank Reconciliation screen,

Go to Gateway of Tally > Banking > Bank Reconciliation The Select Bank screen displaying the List of Bank appears as shown:

Figure 2.1 Select Bank for Reconciliation


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Select the required Bankaccount and press Enter.

The Bank Reconciliation screen of the selected Bank is displayed as shown:

Figure 2.2 Bank Reconciliation screen

F2: Period: Allows the user to change the period to display the Bank Reconciliation screenfor the specified period.

S: Set All Dates: Allows the user to specify the bank date to set for all the transactions atonce.

C: Create Voucher: Allows the user to create voucher from the reconciliation screen itself.

U: Opening BRS: In Tally.ERP 9 Series A Release 3.0 onwards the user may providedopening BRS to the unreconciled transactions using this function.

The Bank Reconciliation screen can also be accessed fromGateway of Tally>

Display > Accounts Books > Cash/Bank Books > Select Bank Ledger >Select a month>F5: Reconcile.

By default, the screen displays the period range from date specified in the

Effective Date forReconciliation in the Bank ledger master till the date of

lastentry.

TheBankDatehas be to be provided based on the InstrumentDateand not

onVoucherDate.


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The opening BRS will be used in the following scenarios:

The BRS feature was used in the middle of the financial year by setting Effective Dateof Reconciliation in Bank ledger master in Tally.ERP 9, or

Accounting was started in Tally.ERP 9 in the middle of the financial year.

Openingbalance of Bank having unreconciledtransactions brought forward toBankledger created in Tally.ERP 9, or for other reasons.

In these cases the user had to manually have track of the unreconciled transaction untilthey are reconciled.

To provide Opening BRS:

Click U: Opening BRS

The Opening Bank Allocation screen for the selected Bank is displayed as shown:

Figure 2.3 Opening Bank Allocation

Provide the unreconciled transaction details based on the nature of transactions(Deposit/Withdrawal) as shown:


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Figure 2.4 Unreconciled Details for Bank Reconciliation

Save the screen.

When the company data is split the unreconciled transactions will automatically getupdated in the Opening BRS details.

The Bank Reconciliation screen is displayed with opening BRS provided as shown:

Figure 2.5 Bank Reconciliation with Opening BRS details


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Bank Reconciliation

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Provide the date of the realised transactions (the amount reflecting in the bank pass-book) in the BankDate field provided.

Save the Bank Reconciliation screen.

Press Ctrl+Enter on the required transaction row to open the voucher in alteration mode.

F12: Range: Allows to filter the Bank Reconciliation screen. The user may filter the trans-actions based on the Amount, BankDate, Date, FavouringName, etc as shown:

Figure 2.6 Bank Reconciliation Filters

When the user tries to accessF12: Rangefor filters in theBank Reconciliationscreen, will prompt toAcceptthe current screen before proceeding.


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Bank Reconciliation

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Printing Bank Reconciliation Statement

The user may print the Bank Reconciliation statement for the required Bank.

To Print Bank Reconciliation Statement:

Go to Gateway of Tally > Banking > Bank Reconciliation.

Select the required Bank account from ListofBank.

The Bank Reconciliation screen is displayed.


The Print Report screen appears.

Figure 2.7 Bank Reconciliation Print Report

Click No or Press N or Esc to set the following options:

Select Vouchers to Show: By default this is selected as All Vouchers, select therequired option from the LedgerEntries list.

Show Narrations also: Set this option to Yes to display the narration in the report.

Show Remarks also: Set this option to Yes to display the remarks in the report.

Show Forex details also: Set this option to Yes to display the forex details in thereport.

Show Forex Transactions only: Set this option to Yes to display the forex transac-tions only in the report

The options Show Forex details also and Show Forex Transactions onlyappear only in caseMultiCurrencyfeature is enabled for the company


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Show Reconciled Transactions also: Set this option to Yes to display the reconciledvouchers also in the report.

Show Payment Favouring/Received From: Set this option to Yes to display the Pay-

ment Favouring/Received From details in the report.Accept to Print.

The Bank Reconciliation Statement appears as shown:

Figure 2.8 Bank Reconciliation Statement


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Bank Reconciliation

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Configuring Bank Reconciliation

The user may configure the Bank Reconciliation screen based on his requirement.

To configure,Press F12: Configure, the Configuration screen is displayed as shown:

Figure 2.9 Bank Reconciliation Configuration

Select vouchers to show:

By default, all the vouchers are displayed. Select the required LedgerEntries type from the list.

Show Narrations also:

Set this option to Yes to display the narration in the Bank Reconciliation screen.

Show Remarks also:

Set this option to Yes to display the remarks in the Bank Reconciliation screen as shown:


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Figure 2.10 Bank Reconciliation with Remarks

Show Forex details also:

Set this option to Yes to display the forex details also in the report.


By default, this option is set to Yes. The cheque printing screen displays only the forex transac-tion.

Show Reconciled Transactions also:

Set this option to Yes to display the reconciled transactions also in the Bank Reconciliationscreen.

Allow Back dated Reconciliation:

Set this option to Yes to allow reconciling back dated transactions also.

The options Show Forex details also and Show Forex Transactions onlyappear only in caseMultiCurrencyfeature is enabled for the company


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Show Payment Favouring / Received From:

Set this option to Yes to display the PaymentFavouring / ReceivedFrom details in the BankReconciliation screen.

The Bank Reconciliation screen with Narration, Remarks and PaymentFavouring/ReceivedFrom details is displayed, as shown:

Figure 2.11 Bank Reconciliation with options Remarks, Payment Favouring and Narration enabled.

Show all Unreconciled Transactions Till Date

Set this option to Yes to display all the UnreconciledTransactions till the given date, irrespec-tive of the From date set in the Bank Reconciliation Statement.

Appearance of Name:

Select the required DisplayNameStyle from the list to display in cheque printing screen.

TheFavouring Namecolumn displays only those names which are differentfrom theParty/Ledgeraccount names.

The option set will be applicable toallthebanksfor the selected company.

This option is also available inGateway of Tally>F12:Configure>General.


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Deposit Slip

The DepositSlip option in the Banking menu allows the user to generate the deposit slip forpayments received through cheque/dd which need to be deposited into the bank.

Accessing Deposit Slip

To access Deposit Slip screen,

Go to Gateway of Tally > Banking > Deposit Slip.

The Select Bank screen displaying the List of Bank appears as shown:

Figure 3.1 Select Bank for Deposit Slip

Select the required Bankaccount and press Enter.


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Deposit Slip

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The Deposit Slip screen of the selected Bank is displayed as shown:

Figure 3.2 Deposit Slip screen

Select the required row from the Deposit Slip list and press Enter to open the voucher inalterationmode.


F4: Bank: Allows to select other required Bank from the list.

The Deposit Slip screen displays only those transactions which have Cheque/DDasTransaction typeallocated in theBankAllocationtable in theReceiptvoucher entry.


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Deposit Slip

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F7: Edit Ch Details: Allows to edit/update the Received FromName and InstrumentNoas shown:

Figure 3.3 Deposit Slip - Edit Cheque Details

Accept the screen to save the settings.

TheReceivedFromis an addition field available in the Deposit Slip screen tospecify the name of Individual/Business Organisation who has issued the

cheque, to be printed in the deposit slip/report.

When the user tries to accessF12: Range for filters inEdit Cheque Details

screen, will prompt toAcceptthe current screen before proceeding.


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Deposit Slip

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F12: Range: Allows to filter the Deposit Slip screen. The user may filter the cheque details basedon the Amount, BankDate, Date, Party Ledger, etc as shown:

Figure 3.4 Deposit Slip - Filters

Printing Deposit Slip / Deposit Slip Report

The user may select All or the required receipts to be included in the DepositSlip. The DepositSlipreport will print all the receipts for the selected period.

Printing Deposit Slip

To Print the DepositSlip:

Go to Gateway of Tally > Banking > DepositSlip


The Deposit Slip screen is displayed with the list of receipts.

To include all the receipts in the Deposit Slip: Click Print or Press Alt+P.

To include selected receipts in the Deposit Slip:

Press Spacebar to the required receipt row(s).



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Deposit Slip

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The Printing Deposit Slip screen appears.

Figure 3.5 Printing Deposit Slip

Click No or Press N or Esc to set the other options as follows:

Print Deposit Slip: By default, this option is set to Yes

Date of Printing: By default, the current date is displayed. Specify the required date tobe printed in the Deposit Slip.

Space to leave on top (default 0.5 inches): Set the required space.

Show Received From: Set this option to Yes to print the ReceivedFrom details in thedeposit slip.

Print Comanys Telephone Number: Set this option to Yes to print the CompanysTelephone Number

Print Companys PAN/IT Number: By default, this option is set to Yes.

The optionsShow Forex Transactionsonlywill skip when you are opting toprint theDepositSlip.

Accept to Print.


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Deposit Slip

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The Deposit Slip is displayed as shown:

Figure 3.6 Deposit Slip Print

Printing Deposit Slip Report

To Print the DepositSlip Report,

Go to Gateway of Tally > Banking > DepositSlip.



The Printing Deposit Slip screen appears. Click No or Press N or Esc to set the other options as follows:

Print Deposit Slip: By default, this option is set to Yes. Set this option to No to print thereport.

Show Forex Transactions only: By default, this option is set to No. Set this option toYes in case you need only the forextransactions to be displayed in the report

This option appears only in case Multi Currency feature is enabled for thecompany

Show Received From: Set Yes to print the ReceivedFrom details in the report.

Show Bank/Branch Name also: Set this option to Yes to display the Bank andBranch columns in the report.

Show Remarks also: By default, this option is set to No. Set Yes to print the Remarksin the report.

Accept to Print.


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Deposit Slip

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The DepositSlipReport is displayed as shown:

Figure 3.7 Deposit Slip Report

Configuring Deposit Slip

The user may configure the Deposit Slip screen based on his requirement.To configure,

Press F12: Configure, the Configuration screen is displayed as shown:

Figure 3.8 Deposit Slip Configuration


By default, this option is set to No. Set it to Yes to display only the forex transactions.

TheReceivedFromcolumn displays the receivers name (provided in theBankAllocation), only if it is different from the Party/Ledger Name displayed inParticularscolumn.


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Show Received From:

By default, this is set to No. Set it to Yes to display ReceivedFrom column in the Deposit Slipscreen to specify the details as shown:

Figure 3.9 Deposit Slip with Received From details

Show Bank/Branch Name also:

By default, this is set to No. Set it to Yes to display the Bank and Branch columns in the DepositSlip screen.

Show Remarks also:

By default, this is set to No. Set it to Yes to display Remarks in the Deposit Slip screen.

Appearance of Name:

Select the required DisplayNameStyle from the list to display in deposit slip screen.

Scale Factor for Values:

Select the required ScaleFactors from the list.

Sorting Method:

Select the required SortingMethods from the list.

This option appears only in case the company is enabled with multicurrencyfeature.


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Payment Advice

The Payment Advice option in the Banking menu allows the user to generate the paymentadvice sent to the suppliers / other parties along with the cheques/other instruments.

Accessing Payment Advice

To access Payment Advice screen,

Go to Gateway of Tally > Banking > Payment Advice

The Ledger selection screen displaying the List of Ledgers appears as shown:

Figure 4.1 Payment Advice - Select Ledger

Select the required Ledger and press Enter.


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Payment Advice

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The Payment Advice screen displays the payment list of the selected ledger as shown:

Figure 4.2 Payment Advice - Ledger Payment list

Select the required row from the Payment Advice list and press Enter to open thevoucher in alterationmode.


F4: Ledger: Allows to select other required Ledger from the list.

Printing Payment Advice

To print the Payment Advice,

Go to Gateway of Tally > Banking > Payment Advice

Select the required Ledger account from Listof Ledgers

The Payment Advice screen is displayed with list of payment vouchers.

To print the payment advice of all the payments


To print the payment advice for the selected payments

Press Spacebar to the required payment row

Click Print or Press Alt+P


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Payment Advice

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The Printi Report screen appears

Figure 4.3 Payment Advice Printing

Click No or Press N or Esc to set the other options as follows:

Payment Advice Date: By default, the current date is displayed. Provide the required

date.Print Due Date: By default, this option is set to No. Set it to Yes to print the due date in

the payment advice.

Print Companys PAN/IT Number: By default, this option is set to No. Set Yes to printthe PAN/IT No.

Accept to Print.


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Payment Advice

The Payment Advice is displayed as shown:

Figure 4.4 Payment Advice Print

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