P R O T E C T I N G U S E R D A T A

Getting Started

with

Cibecs V5.0

August, 2013

Table of Contents

INTRODUCTION ........................................................................................................................................................................ 1

STEP 1 - INSTALL CIBECS SERVER & CONTROL CENTER .............................................................................................................. 2

STEP 2 - CONFIGURING THE SERVER ......................................................................................................................................... 3

SELECT SERVER MODE (ACTIVE DIRECTORY OR STANDALONE) ..................................................................................................................... 3 ENCRYPTION KEY MANAGEMENT .......................................................................................................................................................... 4

STEP 3 - LICENSING YOUR SERVER ............................................................................................................................................ 5

STEP 4 - REVIEW BACKUP POLICIES ........................................................................................................................................... 6

BACKUP SELECTION ............................................................................................................................................................................. 6 SCHEDULING ..................................................................................................................................................................................... 6 SETTINGS .......................................................................................................................................................................................... 7 GROUPS AND USERS ........................................................................................................................................................................... 7

STEP 5 - IMPORT GROUPS AND USERS ...................................................................................................................................... 7

STEP 6 - CREATE THE AGENT INSTALLATION PACKAGE .............................................................................................................. 8

INSTALLING THE USER AGENT ............................................................................................................................................................... 9

COPYRIGHT ............................................................................................................................................................................... 9

Getting Started with Cibecs v5.0

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INTRODUCTION

Getting started with Cibecs is quick and easy. You will soon be enjoying the benefits of secure and efficient data protection.

This guide will assist you in getting the solution up and running in minutes, by taking you through the setup and configuration in six easy steps, using default settings.

There are three software components that make up the Cibecs backup solution:

The Cibecs Server — the backup server where all the protected user data resides.

The Control Center — the central management console to administer your Cibecs Server/s.

The User Agent — the backup client software that is responsible for the backup and recovery processes.

For more detailed information, please refer to the Cibecs Product Manual included in the Solution Pack.

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STEP 1 - INSTALL CIBECS SERVER & CONTROL CENTER

After you have received the Cibecs Solution software, launch the Cibecs installer ‘Cibecs.exe’ and run the Express install

option on the server where you want the backup data to reside.

The Express installer automatically installs both the Cibecs Server and the Control Center and starts the Control Center

when the installation is complete.

Log in to the Cibecs Server using the default Username and Password.

The default Administrator credentials are:

Username: Administrator

Password: secure

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STEP 2 - CONFIGURING THE SERVER

Select Server mode (Active Directory or Standalone)

The Cibecs Server can be configured to integrate with Microsoft's Active Directory service, which provides seamless deployment within your organization.

Selecting the server mode:

1. Select the Active Directory Mode (ADM), which is selected by default when you are using Active Directory (AD) services, then

click Next.

If your organization does not use ADM, please read the Cibecs Product Manual included in the Cibecs Solution Pack.

2. Enter the credentials of your Active Directory user account.

3. Click Finish to save the new credentials.

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Encryption Key Management

Cibecs encrypts and compresses a user’s backup data before transferring and storing it on the Cibecs Server. Various encryption key management options are available to configure the security of the backup data.

Selecting the Encryption Key management method:

1. Select the Use Active Directory account for encrypting backups option.

2. Click Finish to continue.

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STEP 3 - LICENSING YOUR SERVER

Each Cibecs Server in the Cibecs Backup solution is required to be licensed and activated. You can license your Cibecs software starting with the wizard's License your Server.

1. To start, click the Start Licensing My Server button.

2. Browse to the path location of your un-activated license file then click the Update License button.

3. Click the Send activation request button to submit your 25-digit activation request code to Cibecs.

4. Cibecs support will respond promptly with your activated license file.

5. When you receive the activated license file, click Import License.

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6. Browse to the path location of your activated license file then click the Activate Now button.

STEP 4 - REVIEW BACKUP POLICIES

Backup policies are used centrally to control all elements of a backup, such as the backup selection options, the backup scheduling options, display and performance settings and assigned groups and users. You can configure and lock all elements of a backup policy or you may leave elements unlocked to permit end-users to make their own changes to the policy configuration, although this is not recommended. The backup policies can be assigned to entire groups of users or to individual users.

Cibecs is delivered with a selection of pre-defined backup policies that you can customize, or you may create new policies for alternate requirements:

Default Built-in policy – This policy is an undefined template with minor default basic settings and may be further

configured for your specific needs.

Executive policy – This policy is pre-defined with selections, settings and an unlocked schedule.

Standard User policy – This policy is pre-defined with selections, settings and a locked schedule

In the wizard's Review Backup Policies step, select the Standard User policy in the Policies tab and review all the selections and

settings of the policy and decide whether it would suit your requirements. See a brief description of the policy below.

Backup selection

The Standard User policy is pre-defined to backup all Office files on the C and D volumes, Favorites and active Outlook PST

files.

The Global Exclusions are pre-defined for all temporary, Windows and Program files.

Scheduling

The default schedule Backup Mode is set to Opportunistic. The Opportunistic backup mode foregoes standard scheduling

and attempts to achieve at least one successful backup every day. The first backup attempt will start 10 minutes after the user

has logged in and will retry every 10 minutes until successful.

If you select the Scheduled backup mode, the default option will schedule backups to start between 9h00 and 15h00. To

change a schedule to a specific time, select the Specified time option.

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Settings

The policy includes default settings. Browse through the settings and make changes to accommodate your environment.

Groups and Users

Groups and users will be assigned to the backup policy manually or through importing from the Active Directory.

STEP 5 - IMPORT GROUPS AND USERS

Cibecs Servers using Active Directory Mode (ADM) can import Organizational Units (OU's) or Security Groups as groups within the

Control Center and because most Active Directory OU's and Security Groups are already managed and maintained, the

management of groups and users within the Cibecs Server is greatly reduced.

1. The wizard's Import Backup Groups step will assist in retrieving the organizational units from Active Directory.

2. Browse the Active Directory Organizational Unit structure and select the group checkboxes you require.

3. Select and enter the Default quota size you want to assign to the group. Each user in the group will be assigned a disk space

quota of 1GB.

4. Select the Backup Policy in the drop-down selection list.

5. Click the Import button.

6. At this stage, you will not see any users in the imported Active Directory groups. Backup accounts will only be created when

the User Agents are installed.

The Cibecs Server configuration is now complete.

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STEP 6 - CREATE THE AGENT INSTALLATION PACKAGE

The User Agent software is responsible for managing and processing the backups for each end-user. To begin the protection of

your user data, you must create the User Agent installation package using the wizard's View Installation Options.

1. A User Agent installation package may be created for manual or automated deployment.

2. In the Manual Install section, click the Create an unattended installation package option.

3. The default location of the User Agent package is ‘C:\Program files\Cibecs Continuity\Installation Files\’.

4. Click the Create Package button to start.

5. Cibecs automatically builds the User Agent install file — ‘agent-<servername>.msi’

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Installing the User Agent

The User Agent is responsible for managing the backup process and must be installed on the computer of each end-user.

1. To install the User Agent, simply run the User Agent's install file ‘agent-<servername>.msi’ on the end-user's computer.

When the User Agent is deployed, the user account is verified, their relevant policy is assigned and the account is activated by the Cibecs Server.

2. The User Agent may also be installed using the built-in Cibecs deployment feature.

Congratulations! Your Cibecs setup is complete.

You have successfully setup and configured the Cibecs solution. The User Agent will automatically perform backups according to the schedule but we recommend you force a backup to begin protecting your users against data loss immediately!

All the above methods are discussed in more detail in the Cibecs Product Manual.

Thank you

COPYRIGHT

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Printed: August 2013 in Johannesburg, South Africa