G E T T I N G S T A R T E D W I T H

FUNDRAISINGR E V I S E D A P R I L 2 0 1 6

RISK MANAGEMENT

WHAT’S INSIDE

ABOUT THE GUIDE

CHARITABLE VS ADMIN

EXAMPLE FUNDRAISERS

DISTRICT FUNDRAISING INITIATIVES

OTHERRESOURCES

!1

ABOUT THIS GUIDE

Greetings, Fundraising Chairs!

Congratulations! You are about to embark on an exciting journey that I hold close to my heart. Whether you are a

Treasurer who additionally serves as a Fundraising Chair, a chair that functions independently, or a chair that serves alongside a co-chair, welcome to YOUR Getting Started Guide!This guide should serve as a reference to get you started in the immediate months beginning your term. It includes some useful and good-to-know information that you should be acquainted with, as well as links to resources that you may find beneficial during the course of your term.Fundraising Chairs have the unique task of not only raising money for outstanding charities and their home club, but also creating incomparable experiences that the members will not find anywhere else. This position is not all about money and numbers—it’s about the creativity and determination that realizes those numbers.I can guarantee we will see some extraordinary things this year, CNH! If you ever have any questions, comments, or concerns, feel free to reach out to me or your District Board.Please also be sure to read the last page of this guide.And believe me when I say—it’s definitively true.See you soon!Donald Franks 2016-17 District Treasurer e: treasurer@cnhcirclek.orgp: (408) 431-7670

!2

CHARITABLE VS ADMIN

When planning a fundraiser, it is important to identify what type of fundraising you would like to engage. You may take into

consideration upcoming projects which may need funds, if budgets need wiggle room, or if you want to fundraise for charity.

There are two types of fundraising that exist in the context of Circle K. CHARITABLE fundraising refers to raising funds for an entity that is not-profit and outside of your

home club. ADMINISTRATIVE fundraising refers to raising money for your home club for expenses like events, board budgets, or a general fund.

UNDERSTANDING FUNDRAISING TYPESCHARITABLE ADMINISTRATIVE

• Proceeds may used for internal purposes or

donated

• All proceeds MUST be donated to charity

• Funds may be solicited from the public

area

• Public solicitation of admin funds is NOT

allowed

• Donations count toward DFI Doll

recognition

• Extensive freedom and

creativity

• Offer opportunities for new experiences

• Admin funds not tracked for DFI Doll

Recognition

!3

DISTRICT FUNDRAISING INITIATIVES

KFH🏠

united nations children’s fund

🌎UNICEF

PTP🚲

pediatric trauma program

Develops programs to educate doctors and communities about pediatric trauma and provides

resources to reduce the number of accidental deaths.

Provides free, temporary housing to families who need to stay local to the UC Davis Medical Center. The KFH has served over 27,000 families

since conception.

Note: This is only a brief summary of the District Fundraising Initiatives.

Want more information? Check out the FiFun Resources page on the CNH Circle K Website, or click some of the links on the next page!

Works to promote the rights and improve the lives of children around

the world through various projects and partners.

kiwanis family house

!4

EXAMPLEFUNDRAISERS

Circle K clubs across CNH work diligently and passionately to raise money for our clubs and District Fundraising Initiatives.

Below is a table of some notable events that clubs have previously hosted. Note: events are not restricted to the

category they fall into (e.g. small clubs should be encouraged to take ideas from the “Large Clubs” category).

ADMINISTRATIVE CHARITABLE

Small Clubs (< 40 Members)

TV Taping (Los Angeles-based Schools - Varies)

Items Necessary • Carpool

Event Planning • Contact a TV taping coordinator (such as

Audiences Unlimited) • Set a date for the taping • Advertise the date so you may have as many

members as possible showing up (the more members, the more money; if you reach a certain amount of members, the rate of money per member is usually increased ex.: 10 members = $10/hr or 15 members = $15/hr)

ELIMINATE Baby Bottles (University of Nevada, Las Vegas - $100)

Items Necessary • Assorted Candy

Event Planning • Collect some baby bottles and fill with candy • Get a table and an umbrella or portable

canopy for some shade • Sell the bottles on campus, during general

meetings or Kiwanis meetings

Medium Clubs (40-90 Members)

Spam Musubi Fundraiser (University of California, Santa Cruz - $150)

Items Necessary • Spam • Rice, Cooker • Seaweed

Event Planning • Collect some baby bottles and fill with candy • Get a table and an umbrella or portable

canopy for some shade • Sell the bottles on campus, during general

meetings or Kiwanis meetings

Origami Valentine Flowers (California State University, Sacramento - $125)

Items Necessary • Construction / Colored Paper • Pipe Cleaners for stems » » » For Fancier Roses  « « « • Crepe Paper • Bamboo/Wood Skewers • Green Floral Tape

Event Planning • Look up an article online about how to fold

paper into flowers • Can utilize board and committee times to help

create roses

SMALL & MEDIUM CLUB FUNDRAISERS

!5

EXAMPLE FUNDRAISERS

The entire list of fundraisers is actually quire long! But for the sake of brevity and ease, the District Finance & Fundraising

Committee selected these few. We encourage you to ask other clubs what they do to raise funds. You might be inspired by what

they have accomplished!

ADMINISTRATIVE CHARITABLE

Large Clubs (> 90 Members)

Pie E-Board (University of California, Riverside - $500)

Items Necessary • 5 Jars with E-Board pictures • 5 cans of whipped cream • Paper plates • Plastic mat

Event Planning • Advertise pie jars for a couple weeks • Keep track of how much money each person

puts into pie jars • At the pie-ing event, make sure floor is

covered with mat • Pie each E-Board member with the amount of

pies that have been purchased for them

Double Dare Week (University of California, Berkeley - $200)

Items Necessary • None!

Event Planning • Create a Facebook page to advertise the event

(2 weeks usually works) • Open up a Google form that members can

submit into to dare others • Keep track of who does dares and who doesn’t • Members pay to have the dare done; if the

person refuses, they pay the dare amount

Finals Week Cake Pop Fundraiser (University of California, Riverside - $100)

Items Necessary • Cake mix • Oven • Gloves • Other cooking materials

Event Planning • Set up prices (ex.: $1 per cake pop) • Set up Google form to (pre-)order cake pops • According to the responses on the google

form, make cake pops before finals week • During finals week, deliver cake pops to

members • Keep track of Google Sheet throughout finals

week and deliver to any last-minute

Graduation Photos (University of California, Berkeley - $250)

Items Necessary • HQ Camera (DSLR if possible)

Event Planning • Offer to take pictures for graduating seniors • $15/half hour and unlimited pictures • Groups are $15 for the first person and $10 per

person afterward • Use Flickr to upload pictures and photo editing

to make the pictures pop

FUNDRAISERS FROM LARGER CLUBS

!6

RISKMANAGEMENT

When planning a fundraiser, it is important to recognize the RISKS associated with your event. Proactive risk planning helps you

avoid potential challenges that you may face during the course of your event. We want to ensure you are as successful as possible!

UNDERSTANDING POTENTIAL RISKS

MANAGEMENT

RISK

CONDITIONS

COMPLETION

COSTS

$Your ultimate

goal in fundraising is to

make money—while this may not always

pan out, do some research into the project you are planning and at the very least, make sure that you break even or have costs equal to revenue. Search for cheaper alternatives for supplies or seek

donations!

Sometimes obstacles our of our

control conflict with our scheduled events. Consider

potential risks such as weather, poor turnout, or other factors and have a contingency plan ready to go. Other factors to consider may include insurance, safety, regulations,

and health hazards.

At the

end of your fundraiser, you want to accomplish

at least one of two goals: (a) raise money for the cause of

your choice and/or (b) create memories for the membership. If neither of these goals can be accomplished, you may wish to relook the event. Try to avoid spending $80 to make only $20.

!7

FUNDRAISING MASTER SHEET

TREASURER & FUNDRAISING CHAIR MANUAL

FIFUN RESOURCE DATABASE

DISTRICT FUNDRAISING INITIATIVES INFOGRAPHIC

DONATION LETTER TEMPLATE

Click the following banners below to be taken to other resources which you may find useful. All of these resources can be found

by exploring the CNH Circle K Website but some of the most popular resources have been listed below.

OTHERRESOURCES

You’re going to do incredible things.

Good Luck!

8360 RED OAK STREET SUITE #201, RANCHO CUCAMONGA, CA 91730 US 1-909-989-1500

www.cnhcirclek.org