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7/25/2019 Get Organised Time Management
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GET ORGANISED!
Time Management
Student Learning Development
Student Counselling ServiceE:[email protected]: http://student-learning.tcd.ie
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Learning Objectives
Become aware of importance of self-management
Learn about goal setting, timemanagement and procrastination
Controlling distractions and overcomingprocrastination
Practice strategies
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Self-Management
Effectively managing yourself
and your resources by:
Planning
Monitoring
Evaluating
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Self-Assessment
What study goals have you done thisweek?
If you didnt achieve them why not?
What do you hope to do the rest of theweek?
What have you done to get organised?EnvironmentRoutine
Notes
Mind
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Goal Setting
Goals help us focus, stay in control
Goals are motivatingDifferent types:
Long term goals
Medium term goalsShort term goals
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SMART Goal Setting
S = Specific
M = Measurable
A = Action
R = Realistic
T = Time-based
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EXERCISE
Discuss the various techniques or things
you do to help manage your time andresources
What works?What doesnt work?
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Time Management Strategies
Prioritise your tasks
How?
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Setting Priorities
HighUrgency
Low
Urgency
High
Importance
1
Do it now
2
Plan to do it
Low
Importance
3
Resistgiving ithigh priority
4
ime!asters
"#sy wor$
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Time Management Strategies
Prioritise
Specificity
Small bite-size piecesUse all available time
Structure the environment
Establish a routineScheduling
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Scheduling use a system
Diary and/or
Term PlannerTime Tables
To do lists weekly or daily
Relaxation time
Monitor, evaluate, reward
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Get a diary
EverythingCheck daily
Dates, meetings,
lectures, timetableSocial / Relaxation
Rewards
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www.printfree.com
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Plan Weekly short term tasks
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An example timetable
Before 9.00 9.00-11.00 11.00-13.00 14.00-15.00 15.00-17.00 After 19.00
Mon Lecture: Myth10-11 PB 101
Work in library
11-12
Lecture: Rome
12-1 HUM44
Keep free Seminar: Myth
3-4 URS21
Independent
study
Tues Swim Independentstudy
Independent
study
Lecture: Epic
4-5 PB105
Wed Seminar: Rome9-10 HUM15
Independent
study 10-11
Independentstudy
Badminton 2-3 Badminton 3-4 (Union night)
Thurs Swim Independentstudy
Independent
study
Lecture: Myth
2-3 PB101
Work in library
3-4
Lecture: Rome
4-5 HUM44
Film soc
Fri Lecture: Epic9-10 PB 105
Seminar: Epic
10-11 URS21
Independentstudy
Independentstudy
(Out withfriends)
Sat Paid work Paid work Paid work Paid work (Out withfriends)
Sun Independentstudy
Make to-do list
for next week
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The best thing I did was tomake lists of
thingsthat I needed to do andprioritizethem. It helped me to become more
organized and efficient.
It really helps me to keep ontop of thingsand also not to procrastinate.
Procrastination is the easiest thing to do
and the hardest thing to get away from.
Joanna
Lists
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To-do list
Make a list of all tasks
If it can be done in 2 mins
do it now
If not, add it to your list
Prioritise
Options:
www.rememberthemilk.com
Mobile Phone
Notepad
Diary
http://www.rememberthemilk.com/http://www.rememberthemilk.com/7/25/2019 Get Organised Time Management
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www.mindtools.com
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Distractions
EmailsPhone calls & texts
Facebook/Twitter/Bebo
Surfing the net
Computer games
Television
Food & Drink
Tidying/Housework
Family commitments
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PROCRASTINATION
Is to delayneedlesslysomething that we believe
would be to our benefit!
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Patterns of Procrastination
Perfectionist Focused on excellence at the expense ofgetting tasks completed on time. (Focused on the future)
Postponer Focused on having fun and avoiding difficulttasks. (Focused on the immediate present)
Politician Focused on social commitments and othersneeds cant say no. (Focused on externals)
Punisher Focused on own perceived shortcomings andfailures. (Focused on the past)
Patterns of Procrastination (Schubert Walker, 2004 in Counseling theProcrastinator in Academic Settings)
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Overcoming Procrastination
Take Action
Salami Technique
Five Minutes
Related Tasks
Worst first
Make Commitments
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Organise your learning
PURPOSESTRATEGY
REVIEW
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Making sense of the mess!
Setting up a filing system
Make it simple if its complicated, you wont use it
Aim to be able to file it quickly and find it quickly
Use box files or magazine holders to storedocuments, notes, small books etc label clearly
Use document folders to transport what you needeach day - empty and repack these regularly!
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Organise your mind!
Positive attitude
Positive language
Self-efficacy
Goals and wants
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Some work for you
Stop oin!
"ontinue oin!
Start oin!
Si!ne ############################################### $ate%##################################
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Summary
Plan, monitor and evaluate how youmanage yourself and your time
Set and achieve SMART goals
Use a time management system andeffective strategies
Get things started and finished beatprocrastination
Maintain balance
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Further information
W: http://student-learning.tcd.ieP: 896-1407