Germany‘s JPO Programme the Pre-Selection Process · p. 2 Germany‘sJPO Programme The Pre Selection Process BFIO –Bureau for International Organizations‘ Personnel 2018 2019

p. 1

Germany‘s JPO Programme –

the Pre-Selection Process

BFIO – Bureau for International Organizations‘ Personnel

▬ Approx. 2,400 German JPOs have been placed in more than

40 International Organizations since 1976

▬ Relevant Stakeholders:

Federal Ministry for Economic Cooperation and Development (BMZ)

Foreign Office, Coordinator for German Personnel in International Organizations

Bureau for International Organisations' Personnel (BFIO)

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Germany‘s JPO Programme

The Pre Selection Process


2018 2019

Funds in € €21m / $23m €21m / $23m

JPO posts advertised82

44 (first tranche)

38 (second tranche)

35 + x

35 (first tranche)

Applicants 1,500 700

- of which female 63% 66%

- of which male 37% 34%

Applications per position 18 20

Quality of Applications

(A – B – C) 14% - 42% - 44% 15% - 50% - 35%

Further employment

within IO (= retention rate) 86%

Facts & Figures: Recruitment 2018 & 2019

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Selection andAnnounceme

nt of JPO Posts

• Selection of JPO posts byGovernment

• Job advertisementtwice a year

• Outreach

• Marketing

• Social media(LinkedIn)

Assessment of Written

Applications

• Requirements

• Analysing writtenForms on basis ofA-B-C-schemes

• Ralf Czadzeck

Assessment by Personal Interviews

• Written tests

• Oral presentations

• Personal interviews

• Forwardingcandidates to IO

• Sabine Becker-Hogenschurz

• Petra Foerste

Follow-upSelection

Processes

• Selection by IO (competencybased interviews)

• Onboarding by IO

• Introductoryseminars

• Job shadowing in relevant German institutions

The JPO Selection Process at a Glance

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Assessment of Written Applications

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Germany‘s JPO-Programme

The Pre-Selection Process


Written Application, Information required:

Documents needed:

1) Application form (in German)

2) CV (in English)

3) Letter of motivation (in English)

4) Indication of 1st. priority position (and 2nd. priority, if any)

Information on the following topics:

- Personal data

- Why interested in the respective position?

- 2 references

- Academic studies and degrees?

- Chronological list of all professional activities

- How did you learn about the JPO programme?

- Any previous applications to the JPO programme?

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Written Application, Evaluation:

General principles:

- Starting always with the 1st. priorities

- Double check: „Four eyes principle“

- Candidates‘ scoring system: A to C (incl. +/-)

- Criteria always dependent on the ToR

- Questionnaire responses from each IO define the respective

requirements

Common Criteria (mandatory):

- Master‘s or equivalent qualifications completed?

- Level of English language skills proficient?

- Academic studies and professional experience in relevant field?

- At least 2 years‘ relevant professional experience

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Written Application, Evaluation:

Professional criteria:

- Where acquired (Germany, industrialised country, LDC)?

- Already worked in IO/UN-system?

- Full-time or part-time, internships or work towards PhD counted?

- Analytical/empirical/presentation/publishing/developing … skills

Overall criteria

- Target group for a P2 or overqualified?

- Aspects not mentioned in the ToR (international profile)?

>>>> Up to 6 candidates invited to pre-selection interviews >>>>>

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Assessment by Personal Interviews

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Before the interviews

▬ Meeting of interview panel: BFIO, Ministry for Economic Cooperation

and Development, Foreign Office, relevant divisions of ministries and

think-tanks

• Discuss interview questions

• Allocate time slots for questions

▬ Up to six candidates - upon arrival:

• Check university degrees/diplomas

• Check times of work experience

• Updated motivation letter/CV

• All personal data is collected in compliance with the EU General

Data Protection Regulation (DGPR)

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Written test – one hour

▬ Candidates receive a topical text in English and must:

• Summarize/analyze the text

• Give their opinion

• Prepare a short presentation

• Present their text to the panel

▬ No mobile phones and personal belongings allowed in the test room

▬ No internet

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Interview-/Auswahlverfahren Mai 2019 in Bonn

Montag, 19.05.2019 UNDP - New York

Test before the Interviews

Written Englishtest and preparation of a 5-6 minute presentation in English

Interview in Bonn

Testraum 1 Testraum 2

15 Min. Welcome/certificates 60 Min. Written Test Preparation of presentation

9.00 – 9.30 Panel meeting

07:45 – 9.15 Kandidat 1

9.30 – 10.30 Kandidat 1

8.45 – 10.15 Kandidatin 2

10.30 – 11.30 Kandidatin 2

9.45 – 11.15 Kandidat 3

11.30 – 12.30 Kandidat 3

12.30 – 13.30 Break

11:45 – 13:15 Kandidatin 4

13.30 – 14.30 Kandidatin 4

12.45 – 14.15 Kandidat 5

14.30 – 15.30 Kandidat 5

13.45 – 15.15 Kandidatin 6

15.30 – 16.30 Kandidatin 6

16.30 – 17.00 Evaluation & Decision

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What happens behind closed doors?

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The interview: 60 minutes

▬ 2-3 minutes warm-up and introduction

▬ 5-6 minutes candidates‘ presentation

▬ 40 minutes questions on

- candidates‘ motivation

- level of information

- expertise according to terms of reference

- social skills

▬ 2-3 minutes final remarks

▬ 10 minutes panel‘s evaluation

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The interview: evaluation

▬ Competencies & criteria:

▬ Results are documented on a scale: 1 – 2 – 3 – 4 – 5

1 = exceeds expectations, very good candidate

5 = does not meet expectations, not to be recommended

motivation level of

information

professional

competence/

expertise

social skills communication

skills

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Interview Report


presentation performance

motivation

level of information

expertise

social skills

communication skills

overall result on a scale of 1 to 5

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Thank you very much!