GEORGIA BEHAVIORAL HEALTH SERVICES, INC ... FOR BIDS (IFB) Termite Inspection & Extermination Services GEORGIA BEHAVIORAL HEALTH SERVICES, INC. INVITATION FOR BID (IFB) TERMITE INSPECTION

INVITATION FOR BIDS (IFB) Termite Inspection & Extermination Services

GEORGIA BEHAVIORAL HEALTH SERVICES, INC.

INVITATION FOR BID (IFB) TERMITE INSPECTION & EXTERMINATION SERVICES

SECTION I – GENERAL OVERVIEW

A. PURPOSE: Georgia Behavioral Health Services, (hereinafter, GBHS) a subsidiary non-profit corporation founded by River Edge Behavioral Health Center (hereinafter, River Edge) is issuing this Invitation for Bid (IFB) to solicit services from all interested, qualified and licensed Pest Management Professional (hereafter referred to as the "PMP") who specialize in Pest Control Services and licensed in accordance with the Georgia Pesticide and Application Act and the Environmental Protection Agency. The purpose of this IFB is to establish a firm fixed price contract with one (1) qualified PMP, to provide Termite Inspection and Extermination Services in all administrative, outpatient care facilities, residential housing units, and areas for facilities managed and service provided by River Edge. Other pest control services are not part of this bid. GBHS does not guarantee a minimum value for this contract. All bids submitted in response to this solicitation must conform to all of the requirements and specifications outlined within this document and any designated attachments and addenda in their entirety.

B. INFORMATION TO PMPS: 1. IFB TIMETABLE

The anticipated schedule for the IFB is as follows:

2. BID SUBMISSION

One (1) original and two (2) copies of the complete signed submittal must be received FRIDAY, MAY 8, 2015 AT 2:00PM, EASTERN STANDARD TIME. Proposal must be submitted in a sealed envelope stating on the outside, the PMP's name, address, IFB TERMITE INSPECTION & EXTERMINATION SERVICES to:

Georgia Behavioral Health Services, Inc.

Attention: Director of Facilities & Housing 175 Emery Highway

Macon-Bibb, GA 31217

IFB Released Wednesday, April 15, 2015

Pre-Bid Conference Meeting NONE

Deadline for questions to GBHS

[email protected], April 29, 2015 at 1:00 PM, EST

Deadline for Addenda posted on

www.river-edge.org under Partners Thursday, April 30, 2015 at 5:00 PM,EST

Submittal Deadline Friday, May 8, 2015 at 2:00 PM,EST

Tentative Award Date Friday, June 4, 2015 at 2:00 PM, EST


Hand delivered copies may be delivered to the above address ONLY between the hours of 9:00AM and 1:00PM EST, Monday through Friday. PMPs are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address information appears on the outer wrapper or envelope used by such service. Submission by US Mail must be sent to the below address:

Georgia Behavioral Health Services, Inc.

Attention: Director of Facilities & Housing 175 Emery Highway Macon-Bibb, GA 31217

The submittal must be signed by a company officer who is legally authorized to enter into a contractual relationship in the name of the PMP.

3. CONTACT PERSON

PMPs are encouraged to contact Cass Hatcher, Director of Facilities & Housing at (478) 803-7753, by fax at (478) 803-8576 or email [email protected] to clarify any part of the IFB requirements. All questions that arise prior to the DEADLINE FOR QUESTIONS due date shall be directed to the contact person in writing via facsimile or email. Any unauthorized contact shall not be used as a basis for responding to this IFB and also may result in the disqualification of the PMP's submittal. The PMPs may not contact any elected official or other GBHS / River Edge employees to discuss the bid process or bid opportunities except: (1) through the Director of Facilities & Housing named herein, or (2) as provided by existing work agreement(s). This policy shall be strictly enforced and the GBHS reserves the right to reject the submittal of any PMP violating this provision.

4. ADDITIONAL INFORMATION/ADDENDA

GBHS will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the due date posted on the River Edge website under the bid information. PMPs should not rely on any representations, statements or explanations other than those made in this IFB or in any addendum to this IFB. Where there appears to be a conflict between the IFB and any addenda issued, the last addendum issued will prevail. PMPs are advised to check the website for addenda before submitting their bids. PMPs must acknowledge any issued addenda by including Attachment B Addenda Acknowledgement with the submittal. Proposals which fail to acknowledge the PMP’s receipt of any addendum will result in the rejection of the offer if the addendum contains information which substantively changes GBHS’s requirements.

5. LATE SUBMITTAL AND LATE MODIFICATIONS

Submittals received after the due date and time will not be considered. Modifications received after the due date will not be considered. GBHS assumes no responsibility for the premature opening of a proposal not properly addressed and identified, and/or delivered to the proper designation.

6. REJECTION OF PROPOSALS/CANCELLATION

mailto:[email protected]


GBHS reserves the right to reject any and all submittals and reserves the right to waive any irregularities or informalities in any submittal or in the submittal procedure, when to do so would be to the advantage of GBHS. GBHS reserves the right to cancel this IFB at any time.

7. MIMINUM IFB ACCEPTANCE PERIOD

Submittals shall be valid and may not be withdrawn for a period of 90 days from the date specified for receipt of submittals.

8. NON-COLLUSION AFFIDAVIT

By submitting a response to this IFB, the PMP represents and warrants that such proposal is genuine and not a sham or collusive or made in the interest or in behalf of any person not therein named and that the PMP has not directly or indirectly induced or solicited any other PMP to put in a sham proposal, or any other person, firm or corporation to refrain from submitting and that the PMP has not in any manner sought by collusion to secure to that PMP any advantage over any other PMP. By submitting a proposal, the PMP represents and warrants that no official or employee of GBHS and River Edge have, in any manner, an interest, directly or indirectly in the proposal or in the contract which may be made under it, or in any expected profits to arise there from.

9. COST INCURRED BY PMPS

All expenses involved with the preparation and submission of the IFB to GBHS, or any work performed in connection therewith is the responsibility of the PMP(s).

10. IFB OPENING

Only the names of the PMPs responding to this IFB will be read aloud publicly due to the fact that the proposals will be subject to an evaluation review for accurate qualifications. A list of names of firms responding to the IFB may be obtained from the River Edge’s website www.river-edge.org after the IFB due date and time stated herein.

11. OPEN RECORDS All materials submitted in connection with this IFB will be public documents and subject to the Open Records Act and all other laws of the State of Georgia, the United States of America and the open records policies of River Edge Board of Directors. All such materials shall remain the property of River Edge and will not be returned to the respondent.

12. TAXES GBHS is tax exempt. No sales tax will be charged on any products or services. GBHS cannot exempt any other person/PMP from applicable sales taxes that may be required of them in relations to this project. Selected PMP will be provided with GBHS Sales and Use Tax Certificate of Exemption number upon request.

13. PMP INFORMATION All submissions shall include a completed PMP information form, current copy of business license and current W-9. Failure to provide this information could result in the disqualification of the PMP from submitting a proposal.

14. INSURANCE All insurance certificates must have thirty (30) days written notice of cancellation, list GBHS as “Additional Insured,” list the site/work, and be ORIGINAL documents. The requested related information shall also be entered where provided for on the Profile of Firm Form.

http://www.river-edge.org/


DO NOT SUBMIT COPIES WITHIN THE BID SUBMITTAL. Prior to award the successful bidder must provide:

1. An original certificate evidencing the bidder’s current Workers Compensation insurance carrier and coverage amount.

2. An original certificate evidencing General Liability coverage, naming the GBHS as an additional insured, together with the appropriate endorsement to said policy reflecting the addition of the GBHS as an additional insured under said policy (minimum of $1,000,000 each occurrence, general aggregate minimum limit of $1,000,000, together with damage to premises and fire damage of $50,000 and medical expenses any one person of $5,000), with a deductible of not greater than $1,000.

3. An original certificate showing the bidder’s professional liability and/or “errors and omissions” coverage (minimum of $1,000,000 each occurrence, general aggregate minimum limit of $1,000,000), with a deductible of not greater than $1,000.

4. An original certificate showing the bidder’s automobile insurance coverage in a combined single limit of $500,000. For every vehicle utilized during the term of this program, when not owned by the entity, each vehicle must have evidence of automobile insurance coverage with limits of no less than $50,000/$100,000 and medical pay of $5,000.

15. BONDS If required, under SECTION II – SCOPE OF SERVICE of this document any combination of the following bonds may be requested by GBHS. A five percent (5%) bid bond, a one hundred percent (100%) payment bond, and a one hundred percent (100%) performance bond. All bonds would be payable to GBHS Board of Directors. Failure to submit appropriate bonding will result in automatic rejection of bid. Bonding company must be authorized to do business in Georgia by the Georgia Insurance Commission, listed in the Department of Treasury’s publication of companies holding certificates of authority as acceptable surety on Federal bonds and as acceptable reinsuring companies, and has an A.M. Best rating.

16. ANTI-DISCRIMINATION

GBHS, in accordance with Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 23 will be afforded full opportunity to submit bids in response to this Invitation for Bid and will not be discriminated against on the grounds of race, color, national origin, sex, handicap/disability in consideration of an award.

By submitting their bids, all PMPs certify to GBHS that they will conform to the provisions of the Federal Civil Rights Act of 1964.

In every contract of over $10,000 the provisions in (1.) and (2.) below apply:

1. During the performance of this contract, the PMP agrees as follows: a. The PMP will not discriminate against any employee or applicant for

employment because of race, religion, color, sex or national origin, except where religion, sex or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the PMP. The PMP agrees to post in conspicuous places, available to employees and


applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

b. The PMP, in all solicitations or advertisements for employees placed by or on behalf of the PMP, will state that such PMP is an equal opportunity employer.

c. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

2. The PMP will include the provisions of (1.) above in every subcontract or

purchase order of over $10,000 so that the provisions will be binding upon each subcontractor or PMP.

17. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT

PMPs submitting a Qualification package in response to this IFB must provide the following information in the package to indicate compliance with the Georgia Security and Immigration Compliance Act. The form is provided for completion.

1. A statement that indicates the PMP will conduct itself in compliance with O.C.G.A. §13-10-91 and Rule 300-10-.02 in the execution of the contract.

2. By completing the affidavit that is provided with this solicitation, the PMP is attesting to the following:

a. The affiant has registered with and is authorized to use the federal work authorization program;

b. The user identification number and date of authorization for the affiant; c. The affiant is using and will continue to use the federal work

authorization program throughout the contract period; d. Any employee, PMP, or subcontractor of such PMP or subcontractor shall

also be required to satisfy the requirements set forth in this paragraph; and

e. Upon contracting with a new subcontractor, a PMP or subcontractor shall notify GBHS and shall deliver a completed Subcontractor Affidavit to GBHS within five (5) working days of entering into a contract or agreement of hire with the subcontractor before the new subcontractor begins any work.

3. Failure to provide the completed and notarized affidavit with the PMP’s proposal will result in immediate disqualification as required by the Georgia Security and Immigration Compliance Act.

END OF SECTION I


SECTION II – GENERAL CONDITIONS

A. PURPOSE:

Georgia Behavioral Health Services, (hereinafter, GBHS) a subsidiary non-profit corporation founded by River Edge Behavioral Health Center (hereinafter, River Edge) is soliciting bids from qualified and licensed Pest Management Professional (hereafter referred to as the "PMP"), who specialize in Pest Control Services and who are licensed in accordance with the Georgia Pesticide and Application Act and the Environmental Protection Agency to provide Termite Inspection and Extermination Services at GBHS housing developments and offices as are or may become necessary. The successful PMP shall provide all necessary equipment, materials, transportation/delivery, and labor to provide the inspection, monitoring, and treatment services for termite services as needed in various GBHS locations beginning FY2015. Other pest control services are not part of this bid. GBHS does not guarantee a minimum value for this contract.

B. CONTRACT PERIOD:

The initial term of a contract awarded as a result of this IFB shall be from August 1, 2015 through July 31, 2016. The contract may be renewed according to the terms stated herein for five (5) additional one (1) year periods. The contract shall terminate absolutely and without further obligation at such time as appropriated and otherwise unobligated funds are no longer available to satisfy the obligations of GBHS under this contract. If, at any time, GBHS determines it is in its best interest to discontinue use of these services GBHS reserves the right to cancel this Agreement by giving thirty (30) days advance written notice.

C. SCOPE OF SERVICE: The Scope of Services, as may be modified through negotiation and/or by written addendum issued by GBHS, will be made part of this Agreement. PMPs interested in obtaining a contract with GBHS for providing PMP services shall prepare a written bid to include, but not be limited to, the following terms and conditions: 1. TERMITE TREATMENT SERVICE

Upon receipt, the PMP shall perform a termite treatment service at a specific site covered under this agreement. The treatment shall comply with all professional standards and applicable laws. Upon the completion of a termite treatment service, the PMP shall issue a “termite warranty” for that site. The warranty will permit, for one year from date of issuance, re-treatments (as necessary) at no additional cost to GBHS.

2. YEARLY TERMITE INSPECTION Once per year the successful PMP shall inspect each facility covered by this contract. This inspection shall be a standard examination for evidence of termites.


GBHS reserves the right to amend locations during the course of the term contract. 3. SPECIAL TREATMENT SERVICE

Upon request, for non-warranted sites, the PMP shall provide termite treatment services for selected areas of sites. This service shall be charged to GBHS.

4. SPECIFICATIONS PMP shall provide Facilities Director with the Material Safety Data Sheets (hereafter “MSDS”), if available on all products to be used prior to first application. All chemicals used must be in accordance with the Georgia Pesticide and Application Act and the Environmental Protection Agency. The PMP shall provide the following services:

a. Bait system for soil treatment below slab—on-grade for subterranean termites. b. Bait system soil treatment at interior and exterior of building subterranean termites.

5. PMP’S PERSONNEL

The PMP is responsible for providing pesticide applicators that have been trained and certified to handle and apply the classes of pesticide products necessary to implement the termite control program. PMP must be an established business with a minimum of five (5) years hands-on experience in Pest Control Services.

6. LEGAL AND PROPER APPLICATION OF PRODUCT The PMP is further responsible for fully complying with all applicable federal, state and local pesticide laws and regulations. No pesticide shall be used in any manner inconsistent with its labeling. All pesticides used in the pest control program shall be properly labeled for the control of termites against which they are being used and label instructions shall be strictly followed. The PMP shall be responsible for the safe use and application of the pesticides used in the termite control program. Protective clothing, equipment and devices shall, as a minimum, conform to Occupational Safety and Health Administration (OSHA) standards for the products being used.

7. APPLICATION OF PRODUCT Apply toxicant in accordance with manufacturer’s published instructions. No product shall be used in any manner inconsistent with its labeling. All pesticides used in the termite control program shall be properly labeled for the control of the termites against which they are being used and label instructions shall be strictly followed.

8. INSPECTION OF BUILDINGS

PMP shall be responsible for assessing the size and conditions of all listed buildings prior to submitting the bid. PMP’s failure to do so will not excuse the PMP from fulfilling the terms of the resulting contract.

9. BUILDINGS AND LOCATIONS

Following is a list of buildings and/or locations that will require Termite Inspection and Extermination Services. The list provided includes the locations to be serviced but is not limited to the following:


1. First Neighborhood: Nine (9) Buildings, Eighteen (18) Apartment Units

2. Second Neighborhood: Two-Story Building, Ten (10) Units, Office, Laundry Room

3. Third Neighborhood: Five (5) Buildings, Ten (5) Apartment Units

4. River Shoals: Three (3) Buildings, Twelve(12) Apartment Units, Office, Laundry Room

5. Georgia Affordable Housing Solutions: Fifteen (15) Single-Family Houses

PROPERTIES SIZE SQ. FT. PROGRAM

1 Duplex Units 620, Bowman Street, Macon-Bibb, GA 2BR/2Baths 923 Shelter Plus Care Residence

2 Duplex Units 622 Bowman Street, Macon-Bibb, GA 1BR/1Baths 767 Shelter Plus Care Residence



5 Duplex Units 633 Society Street, Macon-Bibb, GA 1BR/1Baths 767 Shelter Plus Care Residence















1 1112 Emery Highway , Macon-Bibb, GA 10 1BR / 1Baths 10341 Section 811 Program


1 Duplex #101- 1061 Woolfolk Street Macon-Bibb, GA 31220 2BR/2Baths 923 Shelter Plus Care Residence

2 Duplex #102- 1061Woolfolk Street Macon-Bibb, GA 31220 1BR/1Baths 767 Shelter Plus Care Residence



5 Duplex #301- 1061 Woolfolk Street Macon-Bibb, GA 31220 1BR/1Baths 767 Moderate-Income Residence


7 Duplex #401-1061 Woolfolk Street Macon-Bibb, GA 31220 1BR/1Baths 767 Shelter Plus Care Residence


9 Duplex #501- 1061 Woolfolk Street Macon-Bibb, GA 31220 1BR/1Baths 767 Moderate-Income Residence



1 Bldg. A 296 Allen Memorial Dr. SW, Milledgeville, GA 31061 1BR /1Bath 2766 Section 811 Program

2 Bldg. B 296 Allen Memorial Dr. SW, Milledgeville, GA 31061 1BR/ 1Bath 2332 Section 811 Program

3 Bldg. C 296 Allen Memorial Dr. SW, Milledgeville, GA 31061 1BR/1Bath 2332 Section 811 Program


6. Georgia Disability Possibilities: Eight (8) Single-Family Houses

7. Georgia Sites Promoting Recovery & Inclusion: Nine (9) Buildings, Treatment

Centers, Day Centers, & Residential Units

10. HOURS OF SERVICE

Service shall be provided yearly during the regular business hours of each building (typically 9:00 A.M. until 4:30 P.M.) Monday thru Friday. On occasion the PMP may be required to perform service before or after regular business hours, or on non-business days. There will be no additional charge for these services. For the purpose of pricing, the PMP should understand that treatment of facilities means treating the inside and outside of buildings. With that said, when treating the inside of buildings when people are present shall be sprayed during outside normal business hours.

The successful PMP must coordinate and schedule all treatments with the Director of Facilities and Housing and with each Department Head prior to arrival. Failure to


1 561 Cowan Street Macon-Bibb, GA 31217 3BR/2Baths 1,114 Shelter Plus Care Residence

2 597 Cowan Street Macon-Bibb, GA 31217 3BR/2Baths 1,238 Shelter Plus Care Residence

3 846 Fort Hill Drive Macon-Bibb, GA 31211 3BR/2Baths 1,091 Shelter Plus Care Residence

4 571 Hall Street Macon-Bibb, GA 31211 3BR/2Baths 1,152 Shelter Plus Care Residence

5 743 Hall Street Macon-Bibb, GA 31211 3BR/2Baths 1,296 Shelter Plus Care Residence

6 695 Maynard Street Macon-Bibb, GA 31217 3BR/2Baths 1,584 Shelter Plus Care Residence

7 860 Mitchell Street Macon-Bibb, GA 31217 3BR/2Baths 1,068 Shelter Plus Care Residence

8 870 Mitchell Street Macon-Bibb, GA 31217 3BR/2Baths 1,128 Shelter Plus Care Residence

9 836 Stewart Street Macon-Bibb, GA 31217 3BR/2Baths 1,440 Shelter Plus Care Residence

10 3711 Log Cabin Drive Macon-Bibb, GA 31217 3BR/2Baths 1,220 Shelter Plus Care Residence

11 1150 Bartlett Street Macon-Bibb, GA 31220 3BR/2Baths 1,254 Shelter Plus Care Residence

12 1184 Ernest Street Macon-Bibb, GA 31220 3BR/2Baths 1,858 Shelter Plus Care Residence

13 1196 Ernest Street Macon-Bibb, GA 31220 3BR/2.5Baths 1,364 Shelter Plus Care Residence

14 226 Olivia Circle Macon (Jones County) GA 31220 3BR/2Baths 2,097 Shelter Plus Care Residence

15 264 Rebel Drive Macon (Jones County) GA 31220 4BR/2Baths 1,860 Shelter Plus Care Residence


1 2760 Alandale Drive Macon, GA 31220 3BR/2Baths 1,280 DD Residential

2 6954 Barcelona Blvd. Macon, GA 31232 3BR/2Baths 1,538 DD Residential

3 227 Brookwood Drive Macon, GA 31220 3BR/2Baths 1,693 DD Residential

4 151 Joycliffe Drive Macon, GA (Jones County)31220 3BR/2Baths 1,833 DD Residential

5 1922 Northbrook Avenue Macon, GA 31220 3BR/1Baths 1,208 DD Residential

6 2665 Millerfield Road Macon, GA 31220 3BR/1Bath 1,120 DD Residential

7 3605 Pineland Trail Macon, GA 31220 3BR/2Baths 1,689 DD Residential

8 1881 Twin Pines Drive Macon, GA 31220 4BR/2Baths 1,982 DD Residential


1 Billingslea Recovery Residence - 1243 First Avenue, Macon, GA 14 Adult Beds 7,131 Residential Treament

2 DD Crisis Home - 179 Hidden Hills, Milledgeville, GA 4 Adult Beds 1,803 Residential Treament

3 DD Options West - 595 Wimbish Rd, Macon, GA 2,617 DD Day Services

4 Recovery Center Main Building- 3575 Fulton Mill Road, Macon, GA28 Adult Beds

16 Child Beds 16,228 Crisis Stabilization Unit

5 Recovery Center School- 3575 Fulton Mill Road, Macon, GA Modular 1,904 Crisis Stabilization Unit

6 Recovery Center Group Room/ Office- 3575 Fulton Mill Road, Macon, GA Modular 2,187 Crisis Stabilization Unit

7 LifeSPRING – 5113 College Crossing Drive, Macon, GA 18 Bedrooms 17,266 Residential Treament

8 BaySide Unit A-A - 3575 Fulton Mill Road, Macon, GA 2BR/1Baths 770 Residential Treament

9 BaySide Unit A-B - 3575 Fulton Mill Road, Macon, GA 2BR/1Baths 790 Residential Treament

10 BaySide Unit B-A - 3575 Fulton Mill Road, Macon, GA 2BR/1Baths 790 Residential Treament

11 BaySide Unit B-B - 3575 Fulton Mill Road, Macon, GA 2BR/1Baths 790 Residential Treament


coordinate in advance may result in PMP not being able to treat facilities. GBHS will not pay for services not rendered due to lack to scheduling.

11. QUALITY CONTROL

Applications: Must be a company specializing in soil treatment for termite control with five years documented experience. Materials: PMP must provide certification that toxicants conform to specified requirements of the authorities having jurisdiction.

12. CRITICAL AREAS Areas such as, crawl spaces, sink rooms, mop rooms, storage areas, wire closets, toilet rooms, kitchens and loading docks are considered to require concentrated attention. Such areas will receive intensive preventive treatments for the life of the contract.

13. WARRANTED SERVICE

Inspect work annually and report findings in writing to the appropriate GBHS

representative.

A one year warranty, (at a minimum) must be included and provided to designated GBHS representative. The warranty entitles GBHS to re-treatment at no charge to GBHS during that year. All warranty conditions, including damage policy must be attached and expressly noted.

14. RE-TREATMENT

If inspection identifies the presence of termites, retreat infested areas and re-test (at no additional cost to GBHS).

15. USE OF PREMISES During the progress of the work, the PMP shall keep the premises free from accumulations of waste materials, and other debris resulting from the work. At the completion of the work, the PMP shall remove all waste materials, and debris from, and about the premises as well as tools, equipment, machinery, and surplus materials, and leave the site clean and ready for occupancy.

16. SAFETY AND PROTECTION The PMP shall be solely and completely responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work. The PMP shall take all necessary precautions for the safety of, and shall provide the necessary protection to prevent injury to, all employees on the work site and other persons including but not limited to, the general public who may be affected thereby. The PMP shall be responsible for providing and for the placement of barricades, tarps, plastic, flag tape and other safety/traffic control equipment required to protect the public, surrounding areas, equipment and vehicles. The flow of vehicular traffic shall not be impeded at any time during the project. The safety of the public is of prime concern to the GBHS, and all costs associated are the responsibility of the PMP.

17. STRUCTURAL MODIFICATIONS Any modification of any structure covered by this contract shall be done by GBHS.


Any penetration or the drilling of access ports to accommodate the treatment of our facilities must be coordinated so as not to disrupt operations w/o prior consent of the facilities manager or create friable asbestos at any location. Any encounter must meet all appropriate governmental policies such as: EPA and OSHA Regulations and all other regulatory authorities for pest operations.

18. PERMITS AND LICENSURE REQUIREMENTS

The PMP MUST hold a current pesticide license issued by the State of Georgia. Proof of licensing: Vendor shall submit proof of professional license, insurance and business license in bid response.

19. PRICING

The PMP must complete the PMP’s Price Proposal Form. a. Pricing shall remain as bid for the entire 12-month contract period with GBHS option

to renew for (1) additional 12-month contract.

b. Billable work will begin at time PMP or their employee(s) arrive on job site. c. GBHS will not pay for travel time to job site.

The Director of Facilities and Housing will determine whether the Respondent has met the experience and staff qualifications described in this IFB.

GBHS shall be the sole judge of the provider’s ability to meet the requirements set forth. Their decision in determining responsible and responsive provider(s) will be final. GBHS reserves the right to act in its best interest in this determinations process, to waive all technicalities, and to select the most responsible and responsive treatment provider.

D. ADMINISTRATION

The project will be administered by the GBHS Board of Directors with the GBHS Facilities & Housing Department being the main point of contact for all questions during the term of the contract.

E. PROCEDURES AND MISCELLANEOUS ITEMS All questions shall be submitted in writing (e-mail is acceptable) and shall be communicated in the form of an addenda if the scope specifications are to be affected and posted on the River Edge’s website under the bid information, all PMP responding to this IFB should check the website before responding to this IFB. All respondents to this IFB shall indemnify and hold harmless the GBHS Board of Directors and any of their officers and employees from all suits and claims alleged to be a result of this IFB. The issuance of this IFB constitutes only an invitation to present a proposal. The GBHS Board of Directors reserve the right to determine, at its sole discretion, whether any aspect of a respondent's submittal meets the criteria in this IFB. The GBHS Board of Directors also reserves the right to seek clarifications, to negotiate with any PMP submitting a response, to reject any or all responses with or without cause, and to modify the procurement process and schedule. In the event that this IFB is withdrawn or the project canceled for any reason, the GBHS Board of Directors shall have no liability to any respondent for any costs or expenses incurred in connection with this IFB or otherwise.


The IFB is subject to the provisions of the GBHS Procurement Policy and any revisions thereto, which are hereby incorporated into this IFB in their entirety except as amended or superseded herein. Failure to submit all the mandatory forms from this IFB package shall be just cause for the rejection of the qualification package. However, GBHS reserves the right to decide, on a case by case basis, in its sole discretion, whether or not to reject such a bid as non-responsive. Any payment terms requiring payment in less than 30 days will be regarded as requiring payment 30 days after invoice or delivery, whichever occurs last. This shall not affect offers of discounts for payment less than 30 days, however. In case of failure to deliver goods in accordance with the contract terms and conditions, GBHS, after due oral or written notice, may procure substitute goods or services from other sources and hold the PMP responsible for any resulting additional purchasing and administrative costs. This remedy shall be in addition to any other remedies which GBHS may have. By submitting a qualification package, the PMP is certifying that they are not currently debarred from bidding on contracts by any agency of the State of Georgia, nor are they an agent of any person or entity that is currently debarred from submitting bids on contacts by any agency of the State of Georgia. Any contract resulting from this IFB shall be governed in all respects by the laws of the State of Georgia and any litigation with respect thereto shall be brought in the courts of the State of Georgia. Then PMP shall comply with applicable federal, state, and local laws and regulations. It is understood and agreed between the parties herein that GBHS shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this agreement. Each proposal should be prepared simply and economically, avoiding the use of elaborate promotional materials beyond those sufficient to provide a complete presentation. The cost for developing the submittal is the sole responsibility of the respondent.

F. BONDS Bid Bond – not required Payment & Performance Bond – not required

G. FINAL SELECTION Following review of all qualified proposals, selection of a suitable vendor, and preliminary contract negotiations, a recommendation will be made to the GBHS Board of Directors by the Director of Facilities & Housing. Following Board approval, the GBHS will complete contract negotiations. The GBHS Board of Directors reserves the right to accept the response that is determined to be in the best interest of the GBHS. The Board reserves the right to reject any and or all proposals. Every vendor submitting a proposal must complete the forms showing compliance with the GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT OCGA §13-10-90. The forms are provided with this IFB package.

END OF SECTION II


IFB TERMITE INSPECTION & EXTERMINATION SERVICES

PMP’S CHECKLIST Company Name: Please indicate you have completed the following documentation; and submit them in the following order.

ITEM DESCRIPTION

1. PMP’s Checklist

2. PMP’s Information Form

a. Copy of Valid Business License

b. Completed W-9

3. PMP’s Price Proposal Form

4. PMP’s Reference Form

5. Execution of Proposal Form

6. Addenda Acknowledgement Form and Any Addenda Issued

7. Proposer’s Certification and Non-Collusion Affidavit

8. Drug-Free Workplace Affidavit

9. Georgia’s Security and Immigration Compliance Act Affidavit

a. Contractor Affidavit

b. Subcontractor Affidavit (if applicable)

10. Proof of Insurance

Print Name: Authorized Signature: Title: Date:

THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR PROPOSAL



PMP’S INFORMATION FORM

1. Legal Business Name: 2. Street Address:

3. City, State & Zip:

4. Type of Business: State of Registration:

(Association, Corporation, Partnership, Limited Liability Company, etc.)

5. Name & Title of Authorized Signer:

6. Primary Contact:

7. Phone: Fax:

8.

9. E-mail:

10. Company Website:

11. Has your company ever been debarred from doing business with any federal, state or local agency?

Yes _____ No _____ If Yes, please state the agency name, dates and reason for debarment.

ATTACH COPY OF BUSINESS LICENSE AND A COMPLETED W-9 FORM

THIS PAGE MUST BE COMPLETED AND SUBMITTED WITH PROPOSAL



PMP’S FEE SCHEDULE

Termite Treatment Control Services (Annual) including all labor, material and equipment per specifications)

Company Name:

SITE / BUILDING ADDRESS

TOTAL

# OF

BLDGS

LINEAR

FOOTAGE

INITIAL

TREATMENT

ANNUAL PRICE

(PER YEAR)

BAIT SYSTEM BAIT SYSTEM

FIRST NEIGHBORHOOD, LLC 9

Duplex Units 620, Bowman Street, Macon-Bibb, GA 923 $ $

Duplex Units 622 Bowman Street, Macon-Bibb, GA 767 $ $



Duplex Units 633 Society Street, Macon-Bibb, GA 767 $ $














TOTALS $ $


TOTAL

# OF

BLDGS

LINEAR

FOOTAGE

INITIAL

TREATMENT

ANNUAL PRICE

(PER YEAR)


SECOND NEIGHBORHOOD, INC. 1

1112 Emery Highway, Macon-Bibb, GA 10, 341 $ $

TOTALS $ $


TOTAL

# OF

BLDGS

LINEAR

FOOTAGE

INITIAL

TREATMENT

ANNUAL PRICE

(PER YEAR)


THIRD NEIGHBORHOOD, LLC 5

Duplex #101- 1061 Woolfolk Street Macon-Bibb, GA 31220 923 $ $

Duplex #102- 1061Woolfolk Street Macon-Bibb, GA 31220 767 $ $





Duplex #401-1061 Woolfolk Street Macon-Bibb, GA 31220 767 $ $




TOTALS $ $



TOTAL

# OF

BLDGS

LINEAR

FOOTAGE

INITIAL

TREATMENT

ANNUAL PRICE

(PER YEAR)


RIVER SHOALS OF BALDWIN, INC. 3

Bldg. A 296 Allen Memorial Dr. SW, Milledgeville, GA 31061 2766 $ $

Bldg. B 296 Allen Memorial Dr. SW, Milledgeville, GA 31061 2332 $ $

Bldg. C 296 Allen Memorial Dr. SW, Milledgeville, GA 31061 2332 $ $

TOTALS $ $


TOTAL

# OF

BLDGS

LINEAR

FOOTAGE

INITIAL

TREATMENT

ANNUAL PRICE

(PER YEAR)


GEORGIA AFFORDABLE HOUSING SOLUTIONS, INC. 15

561 Cowan Street Macon-Bibb, GA 31217 1114 $ $

597 Cowan Street Macon-Bibb, GA 31217 1238 $ $

846 Fort Hill Drive Macon-Bibb, GA 31211 1091 $ $

571 Hall Street Macon-Bibb, GA 31211 1152 $ $

743 Hall Street Macon-Bibb, GA 31211 1296 $ $

695 Maynard Street Macon-Bibb, GA 31217 1584 $ $

860 Mitchell Street Macon-Bibb, GA 31217 1068 $ $

870 Mitchell Street Macon-Bibb, GA 31217 1128 $ $

836 Stewart Street Macon-Bibb, GA 31217 1440 $ $

3711 Log Cabin Drive Macon-Bibb, GA 31217 1220 $ $

1150 Bartlett Street Macon-Bibb, GA 31220 1254 $ $

1184 Ernest Street Macon-Bibb, GA 31220 1858 $ $

1196 Ernest Street Macon-Bibb, GA 31220 1364 $ $

226 Olivia Circle Macon (Jones County) GA 31220 2097 $ $

264 Rebel Drive Macon (Jones County) GA 31220 1860 $ $

TOTALS $ $


TOTAL

# OF

BLDGS

LINEAR

FOOTAGE

INITIAL

TREATMENT

ANNUAL PRICE

(PER YEAR)


GEORGIA DISABILITY POSSIBILITIES, INC. 8

2760 Alandale Drive Macon, GA 31220 1280 $ $

6954 Barcelona Blvd. Macon, GA 31232 1538 $ $

227 Brookwood Drive Macon, GA 31220 1693 $ $

151 Joycliffe Drive Macon, GA (Jones County)31220 1833 $ $

1922 Northbrook Avenue Macon, GA 31220 1208 $ $

2665 Millerfield Road Macon, GA 31220 1120 $ $

3605 Pineland Trail Macon, GA 31220 1689 $ $

1881 Twin Pines Drive Macon, GA 31220 1982 $ $

TOTALS $ $


TOTAL

# OF

BLDGS

LINEAR

FOOTAGE

INITIAL

TREATMENT

ANNUAL PRICE

(PER YEAR)


GEORGIA SITES PROMOTING RECOVERY & INCLUSION, INC. 9

Billingslea Recovery Residence - 1243 First Avenue, Macon, GA 7131 $ $

DD Crisis Home - 179 Hidden Hills, Milledgeville, GA 1803 $ $

DD Options West - 595 Wimbish Rd, Macon, GA 2617 $ $

Recovery Center Main Building- 3575 Fulton Mill Road, Macon, GA 16228 $ $

Recovery Center School- 3575 Fulton Mill Road, Macon, GA 1904 $ $

Recovery Center Group Room/ Office- 3575 Fulton Mill Road, Macon, GA 2187 $ $

LifeSPRING – 5113 College Crossing Drive, Macon, GA 17266 $ $

BaySide Unit A-A - 3575 Fulton Mill Road, Macon, GA 770 $ $

BaySide Unit A-B - 3575 Fulton Mill Road, Macon, GA 790 $ $

BaySide Unit B-A - 3575 Fulton Mill Road, Macon, GA 790 $ $

BaySide Unit B-B - 3575 Fulton Mill Road, Macon, GA 790 $ $

TOTALS $ $


Linear footage quantities listed above are hypothetical annual requirements, to be used to determine

budget impact, and are non-binding on the GBHS. Compensation will be based on the actual number of

authorized treatments at the quoted unit price. Square footages of buildings are estimated.

Total Initial Treatment Costs: $

Total Annual Costs: $

Authorized Signature Title:

Print Name: Date:

THESE PAGES MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR PROPOSAL



PMP’S REFERENCE FORM All references must be from customers for whom your company has completed work similar to the specifications of this bid. Attach additional page if necessary. References for:

(Company Name) 1. Company: Street Address City, State & Zip Contact Person: Name Title: Phone: FAX Email: Describe Scope of Work and dates of project/service: 2. Company: Street Address City, State & Zip Contact Person: Name Title: Phone: FAX Email: Describe Scope of Work and dates of project/service: 3. Company: Street Address City, State & Zip Contact Person: Name Title: Phone: FAX Email: Describe Scope of Work and dates of project/service: THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR PROPOSAL



EXECUTION OF PROPOSAL DATE: ___________ The potential PMP certifies the following by placing an "X" in all blank spaces: That this proposal was signed by an authorized representative of the firm. That the potential PMP has determined the cost and availability of all materials and supplies associated with performing the services outlined herein. That all labor costs associated with this project have been determined, including

all direct and indirect costs. That the potential PMP agrees to the conditions as set forth in this Invitation for

Bid with no exceptions. Therefore, in compliance with the foregoing Invitation For Bids, and subject to all terms and conditions thereof, the undersigned offers and agrees, if this proposal is accepted within sixty (60) days from the date of the opening, to furnish the services for the prices quoted within the timeframe required. Business Name: Authorized Signature: Date: Typed Name & Title: THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR PROPOSAL


IFB TERMITE INSPECTION & EXTERMINATION SERVICES ADDENDA ACKNOWLEDGEMENT

The PMP has examined and carefully studied the Invitation for Bids and the following Addenda, receipt of all of which is hereby acknowledged: Addendum No. Addendum No. Addendum No. Addendum No. Authorized Representative (Signature) Date Authorized Representative/Title

(Print or Type) PMPs must acknowledge any issued addenda. Proposals which fail to acknowledge the PMP’s receipt of any addendum will result in the rejection of the offer if the addendum contained information which substantively changes GBHS requirements. THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR PROPOSAL


IFB TERMITE INSPECTION & EXTERMINATION SERVICES DRUG FREE WORKPLACE

I hereby certify that I am a principle and duly authorized representative of:

Whose address is:

And it is also that: 1. The provisions of Section § 50.24.1 through § 50.24.6 of the Official Code of Georgia Annotated,

relating to the "Drug Free Workplace Act" have been complied with in full; and,

2. A drug free workplace will be provided for the PMP’S employees during the performance of the contract; and,

3. Each subcontractor hired by the PMP shall be required to ensure that the subcontractor's employees

are provided a drug free workplace. The PMP shall secure from that subcontractor the following written certification: "As part of the subcontracting agreement with certifies to the PMP that a drug free workplace will be provided for the subcontractor's

employees during the performance of this contract pursuant to paragraph (7) of subsection

(b) of the Official Code of Georgia Annotated Section § 50.24.3"; and,

4. It is certified that the undersigned will not engage in unlawful manufacture, sale,

distribution, dispensation, possession, or use of a controlled substance or marijuana during

the performance of the contract.

Date Signature




CERTIFICATION AND STATEMENT OF NON-COLLUSION

I _____________________________certify that this proposal is made without prior

understanding, agreement or connection with any corporation, firm or person submitting a

proposal for the same services and is in all respects fair and without collusion or fraud. I

understand that collusive bidding is a violation of state and Federal law and can result in fines,

prison sentences and civil damages awards.

I certify that this proposal has been prepared independently and the price submitted will not be disclosed to another person. I certify that there has been no contact or communication by the proposer or the proposer’s associates with any GBHS or River Edge staff, or elected officials since the date this IFB TERMITE INSPECTION & EXTERMINATION SERVICES was issued except: 1) through the Purchasing Department 2) at the Pre-Proposal Conference (if applicable) or 3) as provided by existing work agreement(s). GBHS reserves the right to reject the proposal submitted by any proposer violating this provision. I agree to abide by all conditions of this proposal and certify that I am authorized to sign this proposal. COMPANY NAME: Authorized Representative (Signature): Date: Authorized Representative/Title:

(Print or Type)



GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) ACT AFFIDAVIT

As per the Georgia Senate Bill 529 and Senate Bill 447, the Georgia Department of Labor has promulgated new rules for the implementation of Section 2. O.C.G.A. §13-10-91 and Chapter 300-10-01-.02 state that no Georgia Public Employer shall enter into a contract for the physical performance of services within the State of Georgia unless the Contractor registers and participates in a federal work authorization program to verify the work eligibility information of all of its new employees. The Employment Eligibility Verification “E-Verify” site operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security is the electronic federal work authorization program to be utilized for these purposes. The website is https://e-verify.uscis.gov/enroll/ By executing the attached Contractor Affidavit, Contractor verifies its compliance with O.C.G.A. §13-10-91 stating affirmatively that the individual, firm or corporation which is contracting with the GBHS Board of Directors has registered and is participating in this federal work authorization program in accordance with the applicability provisions and deadlines established in this Statute. Contractor further agrees that should it employ or contract with any Sub-Contractor(s) for the physical performance of services pursuant to the contract with the GBHS Board of Directors, Contractor will secure from the Sub-Contractor(s) verification of compliance with O.C.G.A. §13-10-91 on a Sub-Contractor Affidavit and shall provide a copy of each such verification to the GBHS Board of Directors at the time the Sub-Contractor(s) is retained to perform such services.

PLEASE COMPLETE THE ATTACHED AFFIDAVIT AND RETURN IT TO:

Cass Hatcher, CCM Director of Facilities & Housing

175 Emery Highway Macon-Bibb, GA 31217

Fax: (478) 803-8576

Email [email protected]

https://e-verify.uscis.gov/enroll/


IMMIGRATION AND SECURITY FORM (GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT)

Contractor’s Name:

CONTRACTOR AFFIDAVIT

By executing this affidavit, the undersigned Contractor verifies its compliance with O.C.G.A. §13-10-91, stating affirmatively that the Contractor identified above has registered with and is participating in a federal work authorization program*, in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

The undersigned further agrees that, should it employ or contract with any

subcontractor(s) in connection with the physical performance of services pursuant to this contract with GBHS, Contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. § 13-10-91 on the attached Subcontractor Affidavit. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to GBHS at the time the subcontractor(s) is retained to perform such service.

EEV / E-Verify TM Company Identification Number Authorized Officer or Agent: Date:

(Contractor Name)

Title of Authorized Officer or Agent of Contractor: Printed Name of Authorized Officer or Agent: SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF 20___ Notary Public: [NOTARY SEAL] My Commission Expires: *any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603


IMMIGRATION AND SECURITY FORM (GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT)

Contractor’s Name: Subcontractor’s Name:

SUBCONTRACTOR AFFIDAVIT By executing this affidavit, the undersigned Subcontractor verifies its compliance with O.C.G.A. §13-10-91, stating affirmatively that the Subcontractor which is engaged in the physical performance of services under a contract with the Contractor identified above on behalf of GBHS identified above has registered with and is participating in a federal work authorization program*, in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

EEV / E-VerifyTM Company Identification Number Authorized Officer or Agent: Date:

(Contractor Name)

Title of Authorized Officer or Agent of Contractor: Printed Name of Authorized Officer or Agent: SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF 20___ Notary Public: [NOTARY SEAL] My Commission Expires: *any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603.

Documents

GEORGIA BEHAVIORAL HEALTH SERVICES, INC ... FOR BIDS (IFB) Termite Inspection & Extermination Services GEORGIA BEHAVIORAL HEALTH SERVICES, INC. INVITATION FOR BID (IFB) TERMITE INSPECTION