GEORGETOWN COUNTY WATER AND SEWER DISTRICT BOARD … · GEORGETOWN, SC AGENDA I. CALL TO ORDER AND PROOF OF QUORUM (6:00 PM) II. READING AND APPROVAL OF MINUTES (6:00 PM – 6:05

GEORGETOWN COUNTY WATER AND SEWER DISTRICT BOARD OF DIRECTORS MEETING

THURSDAY, DECEMBER 13, 2018 - 6:00 PM GEORGETOWN CONFERENCE ROOM

GEORGETOWN, SC

AGENDA

I. CALL TO ORDER AND PROOF OF QUORUM (6:00 PM)

II. READING AND APPROVAL OF MINUTES (6:00 PM – 6:05 PM)

1. Minutes from November 8, 2018

III. NEW BUSINESS (6:05 PM – 6:25 PM)

1. Morris Johnson – Request to Speak to The Board

2. Customer Adjustment Request – Pawleys Island Mobile Home Park

3. FY 2019 Fire Hydrant Rehabilitation and Replacement

4. PS 290 on Hawthorn Road Basin Analysis Engineering Proposal

5. Annual Construction Outsource Proposals

6. Operations Update After Hurricane Florence

IV. OLD BUSINESS (6:25 PM – 6:45 PM)

1. Murrells Inlet WWTP Effluent Pumps

2. FY 2019 Vehicle Replacement

3. Transfer of Funds Between Accounts

V. PROJECT PLANNING AND REVIEW (6:45 PM – 6:55 PM)

1. Developer Projects: Status Report

2. Capital Improvement Projects: Status Report & DECAP Budget Report

VI. EXECUTIVE DIRECTOR’S REPORT (6:55 PM – 7:10 PM)

1. October 2018 Financial Report

2. Trial For Compressed Workweek Proposal

VII. ADJOURN (7:10 PM)

GEORGETOWN COUNTY WATER AND SEWER DISTRICT BOARD OF DIRECTORS – REGULAR MEETING

THURSDAY, NOVEMBER 8, 2018 6:00 PM PAWLEYS ISLAND CONFERENCE ROOM

PAWLEYS ISLAND, SC

Board Members Present: Staff Present: William J. Schwartzkopf, Chairman Raymond Gagnon, Executive Director Louis Morant, Vice Chairman Tommie Kennedy, Engineering Director Alice Barron, Secretary Michael Yip, Operations Director Sean Flynn, Assistant Secretary John Buck, Finance/Administration Services Director Arthur H. Lachicotte, Jr., Member LaDain Port, Finance Manager Ruth Pastula, HR Manager Amanda Kirchmeyer, Staff Engineer Dorothy Small, Exec. Asst./HR Generalist Others Present: Charles Statler I. CALL TO ORDER AND PROOF OF QUORUM The Georgetown County Water and Sewer District Board of Directors met in a regular session in the board/conference room of the District’s Pawleys Island office located at 456 Clearwater Dr in Pawleys Island South Carolina, on Thursday, November 8, 2018. The agenda was publicly posted in the District offices and was emailed to the Coastal Observer, the Georgetown Times, and the Sun News. A quorum was verified and the meeting was called into session by order of Chairman William J. Schwartzkopf at 6:00 PM. II. READING AND APPROVAL OF MINUTES The minutes of October 11, 2018 were submitted for approval. Chairman William J. Schwartzkopf accepted a motion from Vice Chairman Louis Morant, duly seconded by Secretary Alice Barron, to approve the minutes of October 11, 2018 with no further additions or corrections. The motion was approved unanimously. III. OLD BUSINESS 1. Presentation of the Audited FY 2018 Financial Statements – Mauldin & Jenkins Charles Statler, CPA, with Mauldin and Jenkins accounting firm presented the Board with the Audited FY 2018 Financial Statements. He pointed out several items of interest throughout the reports and noted that they had rendered an “unmodified”, or “clean”, opinion of the District’s finances and financial practices. He noted throughout his reports that there had been a $259,000 issue that had been found, and corrected by management

prior to the audit. He further explained that the District’s “Net Position” had changed from the previous year, largely due to a large amount of depreciation as well as GASB 75 standards requiring the recording of future retirement liabilities differently. Mr. Statler noted that he had no concerns with the district’s financial position or activities. 2. Murrells Inlet Water Storage Tank – Change Order Staff Engineer Amanda Kirchmeyer addressed the Board with a change order to the Murrells Inlet Water Storage Tank design contract. She noted that Site 1, which is the property of Georgetown County directly across the road from the HTC cell tower, was the original site plan location. At this location, the Engineer performed a wetland delineation at a cost of $1,540. Ms. Kirchmeyer explained that after this cost had already been incurred, Georgetown County specified that they preferred the water tank to be on the same side of the road as the existing HTC cell tower. Part of the land rental agreement with the County includes for us to provide a lay down area for County use, which requires a larger section of land to be cleared. Due to the additional clearing, additional storm water permits and plans are required. She reported that between the additional surveying and engineering required to meet this condition of the County, the District will incur an additional $19,400. In addition, a wetland delineation and seismic analysis of the area is required, based on the findings of the preliminary geotechnical exploration of the site, at a cost of $8,140. Together this is an additional cost of $29,080.00 bringing the design cost of the water tank to $113,340. This cost is still lower than the two other original proposal prices that were received from other engineering firms for design. Chairman William J. Schwartzkopf accepted a motion from Vice Chairman Louis Morant, duly seconded by Member Arthur H. Lachicotte, Jr., to approve the change order in the amount of $29,080, for a total design cost not to exceed $113,340. The motion was unanimously approved. IV. NEW BUSINESS

1. Proposed Meeting Schedule for 2019 The proposed meeting schedule for 2019 was presented to the Board for approval. Mr. Gagnon explained that the District’s by-laws required the advertisement, annually, of the list of meetings. However, he and Chairman Schwartzkopf agreed that the meetings may be rescheduled as the need arises. Chairman William J. Schwartzkopf accepted a motion from Secretary Alice Barron, duly seconded by Assistant Secretary Sean Flynn, to approve the proposed meeting dates for 2019. The motion carried unanimously. 2. 2019 Supplemental Benefits HR Manager Ruth Pastula addressed the Board with the annual request to authorize the continuation of the District’s “Supplemental Benefits Program”. She noted that Insurance Expenses were likely to come in approximately $80,000 under budget. Ms. Pastula explained that during 2018 the District had an experience rating of 10.8% above the state rates, and that would not be imposed for 2019. She pointed out that even though the Employer paid

portion of the state rates increased, the experience rating going to zero and several changes in family coverage for employees resulted in a savings from what was originally budgeted. Ms. Pastula noted that the amount of $62,400 had already been budgeted for the Supplemental Benefit Program, but that it required authorization of the Board annually to continue the contributions to employees deferred compensation accounts. She further noted that the District had 100% participation of employees in this program, as soon as they became eligible for it. Chairman William J. Schwartzkopf accepted a motion from Member Arthur H. Lachicotte, Jr., duly seconded by Secretary Alice Barron, to continue the Supplemental Benefits Program amount of $30/pay period for qualifying employees. There being no further discussion, the motion passed unanimously. 3. Retiree Insurance Policy Revisions HR Manager Ruth Pastula addressed the Board with proposed revisions to the Retiree Insurance Policy. She noted that while several of the revisions were just for clarity, the main change to the policy would be requiring employees who retire after July 1, 2019 to roll off of the state insurance and onto a Medicare supplement policy when they, or both they and their spouse if the spouse is covered, become eligible for Medicare or pay the full amount of the policy, without any benefit from the District if they do not. Mrs. Pastula explained that since the change in 2008 to reimburse a retiree for their Medicare supplement, up to certain limits, most retirees, once they reached Medicare eligibility, moved to a Medicare supplement policy which would maximize their benefit. She noted that generally the retirees were able to find policies for much less than the maximum benefit that the District would pay, and it also kept the retirees from being counted towards the District’s insurance “experience rating”, which would result in a savings from what is currently being spent as well as theoretical future insurance premiums savings. Chairman William J. Schwartzkopf accepted a motion from Assistant Secretary Sean Flynn, duly seconded by Vice Chairman Louis Morant, to approve the revised Retiree Insurance Policy. The motion carried unanimously. 4. Emergency Repair – Seitter Street Staff Engineer Amanda Kirchmeyer addressed the Board with notice that an emergency repair was made to Seitter Street in the Kensington neighborhood. She explained that on October 16 staff responded to a call regarding to a sewer manhole overflowing along Jacobs Avenue in Kensington. Once on location, staff discovered a collapsed sewer main near 1956 Seitter Street which was preventing flow through the line and determined that the line would have to be dug up and replaced. She noted that a sink hole had also started to form. Due to the depth, staff determined that District personnel could not safely make the repair. A pump was set up to bypass the sewer flow around the collapsed section. She reported that in an effort to restore normal sewer service to the area and prevent injury from the sink hole in the road, the District declared this an emergency and notified the Board Chairman. In accordance with the Emergency Procurement Policy the Executive Director issued an emergency declaration because this emergency is affecting public health and safety. This policy provides that contracts may be negotiated and awarded without public advertising for bids when an emergency affecting the public health, safety, or welfare requires the

immediate delivery of goods or the performance of services. She reported that staff contacted five contractors that have the skills and equipment to make the repair and requested quotes. Two contractors responded, AASAP Construction at $69,720 and RH Moore Company Inc. at $65,552. She noted that staff believes these are reasonable and competitive bids considering the conditions the contractor will have to work in. Due to the emergency and the declaration by the Executive Director the contract to perform the work was awarded to RH Moore Company Inc. for $65,552.00. Ms. Kirchmeyer further reported that while making the repair staff discovered the damage was more extensive than originally thought. The sewer line had to be replaced from one manhole to approximately 154 linear feet downstream, which changed the scope of the original contract. Staff approved a change order for $126,903.00 to finish the emergency repair. She reported that the contractor is currently replacing this section of line. Chairman William J. Schwartzkopf accepted a motion from Member Arthur H. Lachicotte, Jr., duly seconded by Vice Chairman Louis Morant, to approve the emergency repair for the record. The motion passed unanimously. 5. 300 KW Standby Generator Purchase Operations Director Michael Yip addressed the Board with the request to purchase a 300 KW Standby Generator. He explained that original generator was adequate to fully run the plant. However, with the addition of the Administration building and the Maintenance shed, during an extended power outage, the current generator can only run the plant with one of four blowers. Mr. Yip explained that the blowers were large energy consumers, and that during an extended power outage, the facility needed all four blowers working to keep treatment operations going. He noted that the generator would be purchased through Blanchard Power Systems under Sourcewell, formerly National Joint Powers Alliance (NJPA) Heavy Equipment Procurement Program, which is a cooperative bid program in compliance with the District’s procurement requirements that achieves competitive pricing for this standby generator purchase. He noted that $80,000 was budgeted in the FY 19 budget for a generator and the cost from Blanchard Power Systems was $72,767, to be funded by Capital Operations. Chairman William J. Schwartzkopf accepted a motion from Member Arthur H. Lachicotte, Jr., duly seconded by, Secretary Alice Barron, to approve the purchase of the 300 KW standby generator from Blanchard Power Systems in the amount of $72,767. The motion carried unanimously. 6. Pump Station Control Panel Operations Director Michael Yip addressed the Board with the request to purchase a pump station control panel. He explained that as part of the District’s scheduled maintenance and replacement program, the Maintenance Department has determined the need to replace the control panel for Pump Station 208. The cost of the control panel at Pump Station 208 is $28,500. Mr. Yip noted that the control panel at Pump Station 208 operates three 35 HP pumps in contrast to the majority of the District’s control panels, which operate two pumps at 10 HP and below. He explained that District staff uses Control Interface to control all of the District’s pump stations. Control Interface also makes the control panel parts stocked in our inventory. Pete Duty & Associates is the South Carolina supplier for Control Interface, and the only

contractor that meets the District’s specifications for control panels. There being no further discussion, Chairman William J. Schwartzkopf accepted a motion from Assistant Secretary Sean Flynn, duly seconded by Vice Chairman Louis Morant, to approve the purchase of the control panel for Pump Station 209 in the amount of $28, 500 from Pete Duty and Associates. The motion carried unanimously. 7. County Easement Request Engineering Director Tommie Kennedy addressed the Board with a request from Georgetown County for an easement that would allow them to travel over and across District property so that they could construct and maintain a drainage system that will be installed on an adjacent property. He noted that the District owns a 15 foot strip of land between two houses where a water main travels from one development to another creating a loop. The County would not be installing any infrastructure on District property and would only have the right of ingress or egress. Mr. Kennedy noted that if the Board approves the request, staff will ask the County’s attorney to write an agreement and present it in a future Board meeting for approval. Chairman William J. Schwartzkopf accepted a motion from Assistant Secretary Sean Flynn, duly seconded by Vice Chairman Louis Morant, to approve the easement request and to have District staff contact the County to have an agreement drawn up. There being no further discussion, the motion passed unanimously. V. PROJECT PLANNING AND REVIEW

1. Developer Projects Status Updates

Engineering Director Tommie Kennedy updated the Board on developer projects. 1. Murrells Inlet Tract

Located on Murrells Inlet Rd. behind the Image Center in Murrells Inlet, this project consists of 60 multi-family units and 2 single family lots. Staff has received a preliminary sketch of the project. No approvals have been given.

Forfeit to the District $0 Refund from District $0 2. Pond Road Tract

Located on Pond Rd. in Murrells Inlet, this project consists of 20 single-family homes. Staff has received a Letter of Intent to Develop and a preliminary sketch of the project. No approvals have been given. NO CHANGE

Forfeit to the District $0 Refund from District $0 3. Hawks Nest Retreat Phase I

Located on Journeys End Rd. in Murrells Inlet, this project consists of 7 single-family lots. This will be a private collection system. The construction application was submitted to DHEC. Construction has begun.

Forfeit to the District $0 Refund from District $0

4. Murrells Inlet Village Ph2B Located on Horry Drive in Murrells Inlet, this project consists of 3 mixed-use buildings. All water and sewer utilities are installed. Staff will leave this project on the list until the buildings are finished and connected.

Forfeit to the District $0 Refund from District $0 5. Grove Park

Located off of Wesley Rd. near the intersection of Turntable Rd. in Murrells Inlet, this project consists of 61 single-family lots. DHEC has issued construction approval. The engineer informed us that the project will be redesigned and submitted with a different layout. NO CHANGE

Forfeit to the District $13,664 Refund from District $0 6. Double A Automotive Center Located on Hwy 17 Bypass across the road from the BI-LO shopping center in Murrells Inlet, this project consist of a 6 bay vehicle service center and carwash. The DHEC permits expire January 08, 2019 NO CHANGE Forfeit to the District $3,808 Refund from District $0 7. Indigo Trace

Located on Harbor Reef Drive in Pawleys Island, this project consists of 5 residential duplex building or 10 units. Staff has issued preliminary approval. NO CHANGE.

Forfeit to the District $0 Refund from District $0 8. Marina Village Phase 2

Located on Landing Road in Litchfield Plantation, this project consists of 34 residential multi-family units. Phase 2 will consist of 16 units. Staff is reviewing the preliminary submittal for phase II. Construction has begun.

Forfeit to the District $0 Refund from District $0 9. Wimbledon Village

Located on Racquet Club Dr. behind the Health Point in Litchfield, this project consists of 14 multi-family units. Staff has received a preliminary sketch of the project. These units will be built using existing utilities. No approvals have been given. Waiting for fees to be paid.

Forfeit to the District $0 Refund from District $0 10. Village at Pawleys

Located on Hwy 17 North of Ford Rd. in Litchfield, this project consists of 45 residential multi-family units. Phase 2 will consist of 15 units. Application for construction has been sent to DHEC.

Forfeit to the District $10,304 Refund from District $0 11. Kings River Road Townhomes

Located on Kings River Rd. in front of Litchfield Plantation, in Pawleys Island, this project consists of 41 multi-family units. Staff has received a preliminary sketch of the project. No approvals have been given. NO CHANGE

Forfeit to the District $0 Refund from District $0 12. The Porches at Waverly

Located on Waverly Road in Pawleys Island, this phase consists of 12 single-family lots. Staff has issued preliminary approval for this project. The District approved cost sharing to install the gravity deeper if possible. Developer is revising gravity installation to save trees. Construction has begun

Forfeit to the District $0 Refund from District $0 13. The Palms at Waverly Phase I

Located on Clearwater Drive in Pawleys Island, this phase consists of 30 single-family lots. Phase II consist of 42 single-family lots. Project has DHEC operational approval and will be removed next month.

Forfeit to the District $0 Refund from District $0 14. Hammocks Cove at Pawleys Island Phase I

Located on Petigru Drive in Pawleys Island, this phase consists of 43 single-family lots. Phase II consist of 27 single-family lots and Phase III consist of 22 single-family lots. Staff has given preliminary approval for the project. Under Construction

Forfeit to the District $0 Refund from District $0 15. Pavilion Square at Pawleys

Located near the intersection of Hwy 17 and Petigru Drive in Pawleys Island, this project has changed to a single grocery store. NO CHANGE

Forfeit to the District $0 Refund from District $0 16. True Blue lot 4A (aka Town Centre of PI)

Located on Highway 17 in Pawleys Island right beside Mason Tire & Auto Service, the project consists of 3 commercial buildings. Staff will leave this project on the list until the buildings are finished and connected.

Forfeit to the District $0 Refund from District $0 17. Beaumont Park

Located on Beaumont Drive in Pawleys Island, this project consists of 9 single-family lots. Staff has issued preliminary approval for this project. Clearing has started. Construction has begun.

Forfeit to the District $0 Refund from District $0 18. Blockade Multifamily

Located on Blockade Dr. in Pawleys Island, this project consists of 24 multi-family units. Staff has received a preliminary sketch of the project. No approvals have been given. NO CHANGE

Forfeit to the District $0 Refund from District $0 19. Pawleys Plantation Area C-Phase-4 Stage 3

Located near the intersection of Tanglewood Drive and Twelve Oaks Drive in Pawleys Plantation this project will consist of 30 single family lots. This project will be phased. The first phase is complete. The second phase consist of 20 lots with main line extensions. Construction has begun.

Forfeit to the District $0 Refund from District $0 20. Mt. Carmel Baptist Church New Center

Located near the intersection of Exodus Drive and Jackson Village Road in Plantersville this project will be a new Church with the capacity to serve 292 people. This project will be served from existing utilities. Staff has issued preliminary approval. Waiting on fees to be paid before construction can begin.

Forfeit to the District $0 Refund from District $0 21. Beneventum Plantation

Located off of Hwy 701 in Georgetown, the project consists of 161 single-family lots. Miller-Few Investments, LLC is the developer. The project has received construction approval. The DHEC permits expire December 11, 2019. NO CHANGE

Forfeit to the District $24,255 Refund from District $0 22. Greenfield

Located on Choppee Road approximately 1500 feet from the intersection of Highway 701, this project consists of 65 single-family lots. Staff has received a letter stating the developer’s wish to extend the project. The DHEC permits expire December 31, 2019. NO CHANGE

Forfeit to the District $12,025 Refund from District $0 23. Francis Marion Trailer Park

Located at the intersection of Browns Ferry Road and Highway 701, this project will serve an existing mobile home park with 18 spaces. The DHEC permits expire December 31, 2019. NO CHANGE

Forfeit to the District $2,604 Refund from District $0 24. Wedgefield Plantation – Dragoon and Goelet Courts

The project is located on Francis Parker Rd. near the intersection of King George Rd. in Wedgefield Plantation. The project consists of 24 single-family lots. The DHEC permits expire December 31, 2019. NO CHANGE

Forfeit to the District $4,440 Refund from District $0 25. Horry Georgetown Technical College’s Advanced Manufacturing Building

Located on Hwy 17 South beside the existing Horry Georgetown Technical College campus, this project consists of a multi-use facility for training in advanced

manufacturing. Staff has received plans and made comments. Project has construction approval

Forfeit to the District $0 Refund from District $0 TOTAL RESIDENTIAL EQUIVALENT UNITS: 811 UNITS IN WACCAMAW NECK: 523 UNITS IN WEST GEORGETOWN: 288 If all of the projects on this list expire the developers would forfeit $71,100.00 and the District would be required to refund $0. The individual forfeiture and refund amounts are shown under each project. This is for information only.

2. Capital Improvements Projects: Status Report Engineering Director Tommie Kennedy updated the Board on various Capital

Improvement Projects. He noted that the last project had been added so that Board was aware of the DOT’s intent to proceed with the project to replace the Sampit Bridge on 17A. He reminded the Board that SCDOT had started the project prior to the establishment of the law requiring them to contribute financially to projects where utilities will have to be moved due to a DOT project. Mr. Kennedy noted he was unsure if the project would begin this fiscal year, or next, but there would be no compensation to the District from DOT to move the lines for the project and he estimated the project would cost $236,000. Gravity Sewer Lining Projects FY18 Staff has applied for another $500,000 RIA grant, which could help pay for the FY2018

lining. The RIA Board will be meeting on November 7th to make their approval on applications. RIA approved the District’s application. Bids were received on January 24th. RIA approved the Contract and Bidding Documents. The Contractor, VacVision, will mobilize back after the 4th of July holiday and complete their post CCTV inspection. The contractor has completed CCTV inspection. The final Pay Request has been processed. Staff is working with RIA to close out the project and receive the final payment reimbursement from the grant. RIA grant closeout meeting is scheduled for November 6th.

Murrells Inlet Water Tank

This project would include the modeling, design, and permitting of a water storage tank for the Murrells Inlet service area. Staff has begun putting together a request for proposals. The request has been sent to our prequalified engineering firms. Staff has signed the task order for execution and a project kickoff meeting was held. The Preliminary Engineering Report (PER) for the 500,000 gallon tank has been submitted for review with DHEC. The County has agreed to a long term lease on the tank site. Surveying and design of tank site and distribution lines has begun. Staff is reviewing a

contract between HTC and the County to ensure there will be no conflict with the proposed site location. HTC has agreed to allow the tank on the County property. Design for this specific site has started once again. Update in separate memo.

Force Main Analysis (Garden City) This project is a study of the sewer pumping system in Garden City to determine the most efficient way to pump the sewer from Garden City point to our interconnection with Grand Strand. Staff has begun putting together a request for proposals. The request will be sent to our prequalified engineering firms in July. Staff met with DDC and performed draw down testing at the pump stations in Garden City. DDC has presented staff with the technical memorandum and recommendation to replace the force main from PS 405. Contract has been signed with RWF Construction. The force main installation is complete. The contractor is working to establish grass in a section of SCDOT right of way. Once established the SCDOT release will be issued. The contract is otherwise complete. The SCDOT release has been issued and final payment has been made. This project will be removed.

Pump Station 216 Rehab This project consists of inserting a structural lining into an existing wet well as well as new piping and electrical for a complete rehab of the pump station. This pump station is located near Litchfield Beach on Norris Drive. Staff has applied for a $500,000 RIA grant that may help with funding this project. The RIA Board has approved GCWSD’s application. Bids went out on November 27th and a Pre-Bid meeting was held on December 5th. Sealed bids are due December 28th. RIA has approved the Contractor’s bid. Contractor has completed rehab and pump station is back in normal operation. Staff will be scheduling RIA grant close out along with CIPP lining. RIA grant close out meeting scheduled for November 6th.

Carter’s Crossroads Water Improvement This project consists of installing approximately 17,500 linear feet of water main along Choppee Rd, Schoolhouse Dr., Dennis Dr., and surrounding areas to provide water service to 44 residents. The PER for this project has been submitted in an application for a Community Development Block Grant (CDBG). Notice of grant award is estimated for the end of June. CDBG grant has been approved. Design drawings are approximately 95% complete. S&ME is completing the wetland delineation for the environmental review. Design calculations have been completed and staff is working in DHEC Construction Permit.

Garden City Water Line Rehab – FY2019 This is a continuation project in Garden city to relocate water services from existing 4” AC and 2” galvanized water mains to the existing 12” and 8” PVC water lines. The project consists of approximately 200 water services to be relocated. Staff has completed drawings and has gone out to bid for the project. The contract was awarded to Lawrimore Construction. Waiting for SCDOT preconstruction meeting and contractor will be able to start.

Parkersville Water Line Project This project is a study consists of installing approximately 4,000 linear feet of 8” water main through Stables Park. The project will improve system pressure and water quality by looping the system from Petigru Rd to Parkersville Rd and Ford Rd. Staff is currently

working on design drawings and permitting. This project will be bid out after Garden City Water Project is out to bid. Widening of Petigru Road has started and drawings are 70% complete.

Pump Station 304 Bypass / Re-Route This project is to reduce the load on the sewer system along the Highway 17 Business corridor in Murrells Inlet. Staff will be selecting a route based on recommendations from Highfill Engineering’s analysis of the system in 2015. Requests for Proposals (RFPs) will then be issued to the pre-qualified engineering firms for the design of the selected route. Engineering was awarded to Highfill Engineering. Staff held a kickoff meeting October 24th and design has begun.

Force Main Analysis – Pump Station 290 Basin This project is a study of the sewer pumping system within the sewer basin of PS 290, which is located in Litchfield Country Club near Kings River Road. The study will evaluate the condition of the force mains within the basin and determine if any replacement/rehabilitation projects need to take place. Staff is working on the Request for Proposal (RFP) and should have them back for the December Board Meeting.

Second Avenue Sewer Gravity Repair This project along Second Avenue in Kensington is to replace approximately 200 linear feet of truss pipe with PVC. A large section of the gravity main has partially collapsed and is also causing depressions in the SCDOT roadway. Staff sent out bids for this project and they are due back on September 13th. Contract has been awarded to Lawrimore Construction. Staff has received agreement and bond paperwork and waiting for contractor to start.

Fire Hydrant Replacement / Repair – FY2019 Staff has started a list of damaged and/or hard to operate hydrants throughout Georgetown County. Once the list has been finalized, staff will go out to bid for repair and replacement of those existing hydrants. Bids are to go out the week of November 5th.

New Fire Hydrant Installation This project consist of installing new hydrants in existing communities according to the District’s policy. Staff had identified hydrant locations last year and will continue to install the next 5 hydrants. Three of these hydrants will be installed by our outsource contractor and two will be installed using our construction department. Materials have been delivered. One of five hydrants have been installed.

Gravity Sewer Point Repairs – Lulu Loop & Old Waccamaw Drive This project consists of two gravity sewer point repairs located by CCTV (Closed Circuit Television). Repair one is located on Lulu Lp. in Murrells Inlet and repair two is located on Old Waccamaw Drive in Pawleys Island. Bids were sent out and are due back no later than October 11th. The point repair was awarded to AASAP Construction Co. Inc. The repairs have been completed with final cleanup and asphalt paving still needed.

Gravity Sewer Lining Projects FY19 Staff has begun constructing a list of ductile iron pipe (DIP) segments for this fiscal year’s lining project. This year’s focus will be on DIP in critical areas entering pump stations and are therefore deep installations. The remaining lining will focus on the Kensington Community in Georgetown. Bids are scheduled to go out within the next month.

Seitter Street Gravity Sewer Repair

An emergency repair along Seitter Street was necessary after a line collapse in the District’s truss pipe blocked sewer flow. The contract was awarded to R.H. Moore Company Inc. After the contractor started the repair, a larger damaged section was discovered. The contractor is currently repairing this line. Update in separate memo.

US 17A/Sampit River Bridge Relocate The SCDOT has been planning the relocation of the Sampit River Bridge on US Highway 17A. Staff has been working with their engineers since 2015 planning the relocation of our utilities in the right of way. The District has a 12” sewer force main and a 12” water main that will have to be relocated. This relocation includes boring both new lines under the Sampit River. The estimated cost to relocate these lines is $236,000. The SCDOT had told us last year that this project would be starting 2020 but now it seems as if they are accelerating it. Once the relocation planning phase is done they could start the project early next year. If this happens we may have to request a budget adjustment to relocate the lines since we did not have this project budgeted in FY2019. VI. EXECUTIVE DIRECTOR’S REPORT

1. September 2018 Financial Report

Finance/Administration Services Director John Buck pointed out various items of interest in the September 2018 financial report. He noted that it was better than the prior year, but overall an average month. He reported that the increase in expenses due to the storm and flooding would begin showing up in the October financial report. The September 2018 financial report is attached and made a part of these minutes. VII. ADJOURN Executive Director Raymond Gagnon addressed the Board with an updated email he had received from the investigator at HUD. He noted she had passed along the Complainant’s (Mr. Grate) list of Conciliations. He listed the Conciliations requests and told the Board he would be passing the request to Jim Hinchey for review. He noted that the County Administrator had also been contacted and had sent the list to the County’s Attorney for review. He reported he would keep the Board appraised of any direction from Mr. Hinchey. There being no further business, Chairman William J. Schwartzkopf accepted a motion from Vice Chairman Louis Morant, duly seconded by Secretary Alice Barron, to adjourn the meeting at approximately 7:18 PM. The motion was unanimously approved. Alice Barron, Secretary William J. Schwartzkopf, Chairman

GEORGETOWN COUNTY WATER & SEWER DISTRICT PERIOD3

BUDGETED REVENUES and EXPENSES PAY PERIODS6

AS OF 9-30-18

MONTH Y-T-D

OPERATING REVENUES $1,178,341.53 $4,012,268.88

OPERATING EXPENDITURES 1,019,233.14 3,366,137.68------------------- --------------------- GAIN (LOSS) $159,108.39 $646,131.20

TOTAL REVENUES $1,436,497.88 4,772,536.15$

TOTAL EXPENDITURES 1,219,357.47 3,971,112.58

GAIN (LOSS) $217,140.41 $801,423.57

1 10/18/18

GEORGETOWN COUNTY WATER & SEWER DISTRICT

BILLINGS AS OF 9-30-18

MONTH LAST YEAR Y-T-D LAST YEAR % CHANGEWATER FUND

Water Volume Charge 376,441.40 368,511.19 1,339,421.08 1,255,519.65 6.68%Water Service Connection 17,942.00 21,788.00 53,414.00 74,473.00 -28.28%Meter Placement Charge 602.00 0.00 1,548.00 0.00 n/aBackflow Inspection Charge 9,689.83 9,157.64 28,935.54 27,210.53 6.34%Water DECAP Charge 55,092.12 41,310.42 164,022.28 121,280.11 35.24%Other Operating Reimb. 12,903.82 5,282.46 19,747.82 16,218.46 21.76%

472,671.17 446,049.71 1,607,088.72 1,494,701.75 7.52%WASTEWATER FUND

Sewer Volume Charge 402,200.78 434,218.56 1,494,496.26 1,455,619.69 2.67%Sewer Service Connection 0.00 0.00 0.00 192.00 -100.00%Sewer Tap / Step Unit 6,887.00 6,333.00 24,346.58 24,254.58 0.38%Sewer Service Inspection 1,920.00 1,632.00 5,280.00 5,472.00 -3.51%Sewer Reconnect 0.00 0.00 0.00 0.00 n/aSewer DECAP Charge 85,217.96 60,078.00 256,062.36 179,407.59 42.73%Other Operating Reimb. 3,337.00 3,470.23 10,153.00 10,144.23 0.09%

499,562.74 505,731.79 1,790,338.20 1,675,090.09 6.88%BILLING & COLLECTION

Customer Charge 152,591.56 149,608.88 457,617.77 448,479.19 2.04%Service Charge 7,261.73 8,978.00 30,488.73 32,148.00 -5.16%Reconnect Charge 1,469.00 7,665.00 17,099.00 24,730.00 -30.86%Late Payment Processing 8,392.48 6,093.31 22,502.74 18,964.34 18.66%Returned Check Fees 570.00 780.00 1,830.00 2,340.00 -21.79%

170,284.77 173,125.19 529,538.24 526,661.53 0.55%GENERAL ADMINISTRATION

Interest Income 24,823.20 10,144.82 75,169.07 28,375.71 164.91%Discounts Earned 144.29 92.60 336.73 410.68 -18.01%Finance Charge 0.00 0.00 0.00 734.68 -100.00%Credit Card Fees 1,300.33 1,517.28 4,724.04 4,887.33 -3.34%Credit Card Charges (6,447.06) (5,811.15) (17,986.64) (17,563.40) 2.41%Miscellaneous Income 21.00 42.63 2,329.43 (1,047.09) -322.47%

19,841.76 5,986.18 64,572.63 15,797.91 308.74%ENGINEERING

Engineering Income 15,981.09 8,205.87 20,731.09 8,407.87 146.57%

TOTAL OPERATING REVENUES 1,178,341.53 1,139,098.74 4,012,268.88 3,720,659.15 7.84%

2 10/18/18

MONTH LAST YEAR Y-T-D LAST YEAR % CHANGERESTRICTED INCOME

Availability Charge - Water 120,296.09 116,820.45 358,154.61 342,964.23 4.43%Availability Charge - Sewer 106,953.47 107,812.31 321,321.72 322,139.33 -0.25%Water & Sewer Assessments 12,968.75 4,962.74 32,438.78 17,651.55 83.77%Interest Income 396.37 700.16 1,180.55 1,970.60 -40.09%Demand Charge - Water 7,998.41 9,482.81 20,880.23 22,129.55 -5.65%Demand Charge - Sewer 9,543.26 7,450.94 26,291.38 22,918.84 14.72%

258,156.35 247,229.41 760,267.27 729,774.10 4.18%

TOTAL REVENUES 1,436,497.88 1,386,328.15 4,772,536.15 4,450,433.25 7.24%

3 10/18/18


EXPENDITURES AS OF 9-30-18

MONTH LAST YEAR Y-T-D LAST YEAR % CHANGEPERSONNEL SERVICES

Salaries & Wages - Regular * 294,064.89 288,199.73 902,236.47 847,397.19 6.47%Salaries & Wages - Overtime 12,082.39 9,834.21 34,353.89 31,566.92 8.83%FICA Tax Expense 22,633.47 21,994.52 68,885.68 64,912.04 6.12%Personnel Insurance 65,535.15 62,452.31 251,756.83 177,169.92 42.10%Retirement 44,177.21 40,782.64 134,991.94 120,128.99 12.37%Workman's Compensation 0.00 0.00 17,947.25 15,484.50 15.90%Other Payroll Expenses 9,464.72 9,451.00 28,619.16 29,821.00 -4.03%

TOTAL PERSONNEL SERVICES 447,957.83 432,714.41 1,438,791.22 1,286,480.56 11.84%

CONTRACTUAL SERVICESRents & Leases - Vehicles 553.84 553.85 1,661.54 1,661.55 0.00%Rents & Leases - Other Equip. 2,757.61 4,249.16 16,430.52 16,113.56 1.97%Utilities 172,349.76 114,921.58 377,026.53 321,514.58 17.27%Sewer Service Charges 15,821.97 40,564.48 70,471.89 138,995.60 -49.30%Telephone & Commun. Lines 8,170.22 9,397.09 27,387.35 28,355.96 -3.42%Insurance - Operations 13,903.91 12,460.48 40,735.34 35,268.98 15.50%Professional Services - Legal 0.00 400.00 73.00 596.71 -87.77%Professional Services - Consultants 0.00 0.00 0.00 0.00 -100.00%Professional Services - Other 23,434.86 21,053.43 35,213.52 26,894.43 30.93%Employee Uniforms 1,135.60 2,213.96 2,318.74 5,922.58 -60.85%Service & Maint. Contracts 1,409.43 65,940.71 222,940.64 227,902.05 -2.18%

TOTAL CONTRACTUAL SERVICES 239,537.20 271,754.74 794,259.07 803,226.00 -1.12%

SUPPLIES and MATERIALSOperating Supplies & Material 9,987.58 7,389.49 37,832.85 20,480.88 84.72%Water Purchased for Resale 40,567.74 29,223.94 123,698.51 58,238.50 112.40%Auto Supplies 17,351.02 11,791.03 46,558.00 31,697.26 46.88%Printing & Office Supplies 4,692.84 3,921.97 17,048.34 12,893.51 32.22%Lab Treatment Supplies & Mat. 34,155.34 75,383.55 149,369.84 172,429.35 -13.37%

TOTAL SUPPLIES and MATERIALS 106,754.52 127,709.98 374,507.54 295,739.50 26.63%

MAINTENANCE and REPAIRMaint & Repair-Bldgs & Ground 3,069.00 11,299.51 9,386.69 21,215.81 -55.76%Maint & Repair-Facilities 38,566.44 62,444.40 184,333.01 189,300.68 -2.62%Maint & Repair-Equipment 18,088.30 10,487.54 29,232.11 42,098.23 -30.56%Maint & Repair-Vehicles 8,346.03 12,241.75 16,251.31 23,911.38 -32.04%

TOTAL MAINTENANCE and REPAIR 68,069.77 96,473.20 239,203.12 276,526.10 -13.50%

This Month Last Year * # of Employees 78 80

4 10/18/18

MONTH LAST YEAR Y-T-D LAST YEAR % CHANGEBUSINESS and TRAVEL EXPENSE

Travel Expense 11.52 394.12 1,635.24 782.64 108.94%Private Vehicle Expense 271.41 367.82 620.49 1,449.07 -57.18%Postage & Delivery 960.83 614.17 4,530.51 5,049.62 -10.28%Employee Training 920.69 1,542.51 6,850.87 2,509.01 173.05%Memberships & Meetings 4,376.52 (20.00) 12,515.10 5,834.00 114.52%Board Member Per Diem 575.00 525.00 1,630.00 2,600.00 -37.31%Prof. Books & Periodicals 0.00 0.00 525.37 1,970.27 -73.34%Public Information 519.43 249.00 1,419.86 1,919.67 -26.04%Miscellaneous Expenses 1,377.62 286.82 7,318.82 1,066.54 586.22%

TOTAL BUSINESS and TRAVEL EXP 9,013.02 3,959.44 37,046.26 23,180.82 59.81%

CAPITAL OUTLAYLand & Land Improvements 0.00 0.00 0.00 0.00 -100.00%Bldg. & Fixed Equipment 0.00 0.00 0.00 0.00 -100.00%Automotive Equipment 0.00 0.00 0.00 46,882.00 -100.00%Operational & Constr. Equip. 1,000.00 847.70 6,273.98 45,497.70 -86.21%Furniture & Fixtures 0.00 326.32 955.50 961.78 -0.65%Construction Material 1,313.69 18,169.98 57,321.29 45,938.04 24.78%Professional Services 0.00 0.00 0.00 0.00 -100.00%

TOTAL CAPITAL OUTLAY 2,313.69 19,344.00 64,550.77 139,279.52 -53.65%

MISCELLANEOUSContingency 0.00 0.00 0.00 0.00 -100.00%Deprec. & Capital Replacement 144,476.74 105,555.08 432,584.70 313,187.76 38.12%Bad Debts 0.00 0.00 0.00 0.00 n/aMiscellaneous Other 1,110.37 0.00 (14,805.00) 0.00 n/a

TOTAL MISCELLANEOUS 145,587.11 105,555.08 417,779.70 313,187.76 33.40%

TOTAL OPERATING EXPENDITURES 1,019,233.14 1,057,510.85 3,366,137.68 3,137,620.26 7.28%

DEBT SERVICEBond & Interest Payments 200,124.33 241,749.86 604,974.90 534,164.27 13.26%Cushion Fund Contributions 0.00 0.00 0.00 0.00 n/a

TOTAL DEBT SERVICE 200,124.33 241,749.86 604,974.90 534,164.27 13.26%

TOTAL EXPENDITURES 1,219,357.47 1,299,260.71 3,971,112.58 3,671,784.53 8.15%

5 10/18/18



ACTUAL YTD BUDGET YTD VARIANCE % VARIANCEWATER FUND

Water Volume Charge 1,339,421.08 1,089,790.00 249,631.08 22.91%Water Service Connection 53,414.00 53,500.00 (86.00) -0.16%Meter Placement Charge 1,548.00 500.00 1,048.00 209.60%Backflow Inspection Charge 28,935.54 28,375.00 560.54 1.98%Water DECAP Charge 164,022.28 162,136.75 1,885.53 1.16%Other Operating Reimb. 19,747.82 15,000.00 4,747.82 31.65%

1,607,088.72 1,349,301.75 257,786.97 19.11%WASTEWATER FUND

Sewer Volume Charge 1,494,496.26 1,279,869.75 214,626.51 16.77%Sewer Service Connection 0.00 250.00 (250.00) -100.00%Sewer Tap / Step Unit 24,346.58 25,000.00 (653.42) -2.61%Sewer Service Inspection 5,280.00 5,369.00 (89.00) -1.66%Sewer Reconnect 0.00 0.00 (0.00) -100.00%Sewer DECAP Charge 256,062.36 273,341.25 (17,278.89) -6.32%Other Operating Reimb. 10,153.00 16,250.00 (6,097.00) -37.52%

1,790,338.20 1,600,080.00 190,258.20 11.89%BILLING & COLLECTION

Customer Charge 457,617.77 458,687.50 (1,069.73) -0.23%Service Charge 30,488.73 30,000.00 488.73 1.63%Reconnect Charge 17,099.00 27,500.00 (10,401.00) -37.82%Late Payment Processing 22,502.74 21,000.00 1,502.74 7.16%Returned Check Fees 1,830.00 2,250.00 (420.00) -18.67%

529,538.24 539,437.50 (9,899.26) -1.84%GENERAL ADMINISTRATION

Interest Income 75,169.07 34,500.00 40,669.07 117.88%Discounts Earned 336.73 250.00 86.73 34.69%Finance Charge 0.00 125.00 (125.00) -100.00%Credit Card Fees 4,724.04 4,987.50 (263.46) -5.28%Credit Card Charges (17,986.64) (17,500.00) (486.64) 2.78%Miscellaneous Income 2,329.43 9,500.00 (7,170.57) -75.48%

64,572.63 31,862.50 32,710.13 102.66%ENGINEERING

Engineering Income 20,731.09 19,025.00 1,706.09 8.97%

TOTAL OPERATING REVENUES 4,012,268.88 3,539,706.75 472,562.13 13.35%

6 10/18/18

ACTUAL YTD BUDGET YTD VARIANCE % VARIANCERESTRICTED INCOME

Availability Charge - Water 358,154.61 354,033.00 4,121.61 1.16%Availability Charge - Sewer 321,321.72 308,694.50 12,627.22 4.09%Water & Sewer Assessments 32,438.78 100,000.00 (67,561.22) -67.56%Interest Income 1,180.55 500.00 680.55 136.11%Demand Charge - Water 20,880.23 21,250.00 (369.77) -1.74%Demand Charge - Sewer 26,291.38 26,250.00 41.38 0.16%

760,267.27 810,727.50 (50,460.23) -6.22%

TOTAL REVENUES 4,772,536.15 4,350,434.25 422,101.90 9.70%

7 10/18/18

GEORGETOWN COUNTY WATER & SEWER DISTRICT BUDGETED EXPENDITURES FOR PERIOD ENDING 9-30-18

ACTUAL YTD BUDGET YTD VARIANCE % VARIANCEPERSONNEL SERVICES

Salaries & Wages - Regular 902,236.47 883,693.62 (18,542.85) -2.10%Salaries & Wages - Overtime 34,353.89 28,800.00 (5,553.89) -19.28%FICA Tax Expense 68,885.68 70,224.92 1,339.24 1.91%Health Insurance 251,756.83 210,964.00 (40,792.83) -19.34%Retirement 134,991.94 133,848.46 (1,143.48) -0.85%Workman's Compensation 17,947.25 18,750.00 802.75 4.28%Other Payroll Expenses 28,619.16 37,686.50 9,067.34 24.06%

TOTAL PERSONNEL SERVICES 1,438,791.22 1,383,967.50 (54,823.72) -3.96%

CONTRACTUAL SERVICESRents & Leases - Vehicles 1,661.54 1,800.00 138.46 7.69%Rents & Leases - Other Equip. 16,430.52 11,975.00 (4,455.52) -37.21%Utilities 377,026.53 347,575.75 (29,450.78) -8.47%Sewer Service Charges 70,471.89 119,195.50 48,723.61 40.88%Telephone & Commun. Lines 27,387.35 29,235.00 1,847.65 6.32%Insurance - Operations 40,735.34 42,731.25 1,995.91 4.67%Professional Services - Legal 73.00 3,750.00 3,677.00 98.05%Professional Services - Consultants 0.00 0.00 0.00 n/aProfessional Services - Other 35,213.52 19,587.50 (15,626.02) -79.78%Employee Uniforms 2,318.74 4,378.75 2,060.01 47.05%Service & Maint. Contracts 222,940.64 185,557.00 (37,383.64) -20.15%

TOTAL CONTRACTUAL SERVICES 794,259.07 765,785.75 (28,473.32) -3.72%

SUPPLIES and MATERIALSOperating Supplies & Material 37,832.85 40,809.25 2,976.40 7.29%Water Purchased for Resale 123,698.51 81,618.00 (42,080.51) -51.56%Auto Supplies 46,558.00 39,025.00 (7,533.00) -19.30%Printing & Office Supplies 17,048.34 12,736.75 (4,311.59) -33.85%Lab Treatment Supplies & Mat. 149,369.84 156,696.25 7,326.41 4.68%

TOTAL SUPPLIES and MATERIALS 374,507.54 330,885.25 (43,622.29) -13.18%

MAINTENANCE and REPAIRMaint & Repair-Bldgs & Ground 9,386.69 31,178.75 21,792.06 69.89%Maint & Repair-Facilities 184,333.01 251,018.25 66,685.24 26.57%Maint & Repair-Equipment 29,232.11 43,690.00 14,457.89 33.09%Maint & Repair-Vehicles 16,251.31 40,226.75 23,975.44 59.60%

TOTAL MAINTENANCE and REPAIR 239,203.12 366,113.75 126,910.63 34.66%

8 10/18/18

ACTUAL YTD BUDGET YTD VARIANCE % VARIANCEBUSINESS and TRAVEL EXPENSE

Travel Expense 1,635.24 7,385.00 5,749.76 77.86%Private Vehicle Expense 620.49 1,320.00 699.51 52.99%Postage & Delivery 4,530.51 29,255.00 24,724.49 84.51%Employee Training 6,850.87 12,812.50 5,961.63 46.53%Memberships & Meetings 12,515.10 9,428.75 (3,086.35) -32.73%Board Member Per Diem 1,630.00 2,500.00 870.00 34.80%Prof. Books & Periodicals 525.37 912.50 387.13 42.43%Public Information 1,419.86 2,850.00 1,430.14 50.18%Miscellaneous Expenses 7,318.82 7,262.50 (56.32) -0.78%

TOTAL BUSINESS and TRAVEL EXPENSE 37,046.26 73,726.25 36,679.99 49.75%

CAPITAL OUTLAYLand & Land Improvements 0.00 0.00 0.00 100.00%Bldg. & Fixed Equipment 0.00 0.00 0.00 100.00%Automotive Equipment 0.00 50,000.00 50,000.00 100.00%Operational & Constr. Equip. 6,273.98 70,312.50 64,038.52 91.08%Furniture & Fixtures 955.50 3,875.00 2,919.50 75.34%Construction Material 57,321.29 61,814.25 4,492.96 7.27%Professional Services 0.00 0.00 0.00 100.00%

TOTAL CAPITAL OUTLAY 64,550.77 186,001.75 121,450.98 65.30%

MISCELLANEOUSContingency 0.00 87,500.00 87,500.00 100.00%Deprec. & Capital Replacement 432,584.70 447,978.00 15,393.30 3.44%Bad Debts 0.00 1,250.00 1,250.00 100.00%Miscellaneous Other (14,805.00) 0.00 14,805.00 n/a

TOTAL MISCELLANEOUS 417,779.70 536,728.00 118,948.30 22.16%

TOTAL OPERATING EXPENDITURES 3,366,137.68 3,643,208.25 277,070.57 7.61%

DEBT SERVICEBond & Interest Payments 604,974.90 614,178.75 9,203.85 1.50%Cushion Fund Contributions 0.00 0.00 0.00 n/a

TOTAL DEBT SERVICE 604,974.90 614,178.75 9,203.85 1.50%

TOTAL EXPENDITURES 3,971,112.58 4,257,387.00 286,274.42 6.72%

9 10/18/18

GEORGETOWN COUNTY WATER & SEWER DISTRICT CASH and SHORT TERM INVESTMENTS

8-31-18 9-30-18NON-RESTRICTED ACCOUNTS

Operation & Maintenance Account 4,340,282.91 4,572,241.14Customer Deposits 507,236.07 502,067.07Cash on Hand 2,100.00 2,100.00

4,849,618.98 5,076,408.21

RESTRICTED ACCOUNTSPlantersville Sewer Assessments 328,636.56 329,871.12South Causeway Sewer Assessments 296,104.52 307,349.49North Causeway Sewer Assessments 112,049.47 112,084.15Brock Road Sewer Assessments 11,914.74 11,918.43Pleasant Hill Water Assessments 432,015.93 432,836.22Beaumont Drive Water Assessments 23,054.69 23,061.83Cherokee Drive Water Assessments 20,780.39 20,786.82Commanche Assessments 7,251.91 7,254.15Pawleys S. Comm. Sewer Assessments 35,929.90 35,941.022015 Refund Bond & Int. Redempt. Fund 653,028.30 779,542.371989 & 98 Refund Bond & Int. Redemp. 56,977.40 85,466.162011A SRF Bond & Int. Redemp. Fund 63,015.83 21,005.282011B SRF Bond & Int. Redemp. Fund 34,827.85 11,609.34Economic Dev. Grant Matching Funds 500,000.00 500,000.00FmHA Bond Cushion Funds 150,084.00 150,084.00Depreciation & Capital Replacement 3,541,409.97 3,678,059.43Contingency Fund 825,000.33 825,000.33Reservation Fees 161,290.50 161,290.50Good Neighbor Contributions 55,326.63 55,975.81Harmony Community Impact Fees 31,360.00 31,360.00Water Impact Fees 3,709,664.69 3,723,612.84 *Sewer Impact Fees 4,071,194.19 4,080,726.76 *

15,120,917.80 15,384,836.05

CONSTRUCTION ACCOUNTSNo Active Projects 0.00 0.00

0.00 0.00

TOTAL CASH and SHORT TERM INVESTMENTS 19,970,536.78 20,461,244.26

CURRENT YR. LAST YEAR*IMPACT FEES COLLECTED SEPT. '18 FY2019 Y-T-D FY2018 Y-T-D

Water Impact Fees 20,091.00 170,718.00 152,640.00Sewer Impact Fees 8,270.00 154,295.00 60,145.00

28,361.00 325,013.00 212,785.00

TOTAL NON-RESTRICTED

TOTAL RESTRICTED

10 10/18/18

F/Y 2019 CUSTOMERS and R.E.U.s

# CUSTOMERS GTN. W.N. G.C. TOTALBEG. of YEAR 6,386 16,575 635 23,596 JULY 6,389 16,598 635 23,622 AUGUST 6,395 16,600 636 23,631 SEPTEMBER 6,403 16,615 637 23,655 OCTOBER - - - - NOVEMBER - - - - DECEMBER - - - - JANUARY - - - - FEBRUARY - - - - MARCH - - - - APRIL - - - - MAY - - - - JUNE - - - -

# R.E.U. WATER GTN. W.N. G.C. TOTAL

BEG. of YEAR 5,491 27,575 1,131 34,197 JULY 5,505 27,640 1,129 34,274 AUGUST 5,506 27,647 1,130 34,283 SEPTEMBER 5,385 28,238 1,120 34,743 OCTOBER - - - - NOVEMBER - - - - DECEMBER - - - - JANUARY - - - - FEBRUARY - - - - MARCH - - - - APRIL - - - - MAY - - - - JUNE - - - -

WASTEWATER GTN. W.N. TOTALBEG. of YEAR 5,061 21,599 26,660 JULY 5,121 21,650 26,771 AUGUST 5,133 21,657 26,790 SEPTEMBER 5,102 21,625 26,727 OCTOBER - - - NOVEMBER - - - DECEMBER - - - JANUARY - - - FEBRUARY - - - MARCH - - - APRIL - - - MAY - - - JUNE - - -

11 10/18/18

SEPTEMBER 2018 INVESTMENTS

BANK ACCOUNTS

3,169,648.37 LGIP 2.0949%6,821,663.80 TD Bank 1.11%

10,000,857.07 TD Bank 2.065% to 2.461%

19,992,169.24

BANK of NEW YORK - MELLON TRUST CO.

21,005.28 2011A SRF B&I Redemption11,609.34 2011B SRF B&I Redemption

0.00

32,614.62

$20,024,783.86 TOTAL INVESTMENTS and INTEREST BEARING ACCOUNTS

12 10/18/18

GOOD NEIGHBOR CONTRIBUTIONS

SEPT. 2018 BALANCE $55,975.81

CUSTOMER DISBURSEMENTSCONTRIBUTIONS TO CUSTOMERS

F/Y 1992 559.00 0.00F/Y 1993 828.00 77.03F/Y 1994 1,500.96 345.91F/Y 1995 1,818.23 870.73F/Y 1996 3,560.00 553.28F/Y 1997 5,634.00 2,145.89F/Y 1998 8,120.00 5,211.32F/Y 1999 8,827.50 4,630.83F/Y 2000 11,324.13 13,054.26F/Y 2001 11,745.16 7,085.01F/Y 2002 10,846.32 17,157.74F/Y 2003 10,547.00 8,317.78F/Y 2004 10,782.00 11,001.00F/Y 2005 10,738.50 12,577.95F/Y 2006 10,246.00 13,948.67F/Y 2007 11,343.00 17,095.99F/Y 2008 10,917.00 12,830.61F/Y 2009 20,453.00 13,291.20F/Y 2010 12,788.00 18,447.40F/Y 2011 13,889.50 11,934.16F/Y 2012 15,370.82 7,783.46F/Y 2013 13,974.00 4,037.73F/Y 2014 15,339.95 8,612.84F/Y 2015 13,610.00 8,549.12F/Y 2016 12,974.00 9,146.18F/Y 2017 12,405.00 6,517.17F/Y 2018 11,718.00 5,779.72

REFERRALS/F/Y 2019 APPROVED

JULY 945.00 492.65 7 / 7AUGUST 909.00 1,057.61 10 / 10SEPTEMBER 908.00 276.14 3 / 4OCTOBER 0.00 0.00NOVEMBER 0.00 0.00DECEMBER 0.00 0.00JANUARY 0.00 0.00FEBRUARY 0.00 0.00MARCH 0.00 0.00APRIL 0.00 0.00MAY 0.00 0.00JUNE 0.00 0.00

F/Y '19 Y-T-D 2,762.00 1,826.40

13 10/18/18

Revenue Variances - Favorable

Last Year Variance Actual YTD Budget YTD (Actual) (Budget to Actual)

Water Volume Charge 1,339,421.08 1,089,790.00 1,255,519.65 249,631.08 Sewer Volume Charge 1,494,496.26 1,279,869.75 1,455,619.69 214,626.51

Water and Sewer Volume Charges have a significant positive variance as expected in the first three months ofthe year. Compared to last year at this time, Water Volume Charges are up 6.7% and Sewer Volume Charges are up 2.7%.


Interest Income 75,169.07 34,500.00 28,375.71 40,669.07

The increase in interest rates was anticipated and budgeted as can be seen when the budget is compared tothe actual in September 2017, however rates have increased beyond what was anticipated during the budget process.

Revenue Variances - Unfavorable


Reconnect Charge 17,099.00 27,500.00 24,730.00 (10,401.00)

Reconnect Charges were slightly under budget last month, but the variance worsened because of the disruption caused by the hurricane and flooding.

Variance AnalysisSeptember-18

14 10/18/18


Expense Variances - Unfavorable


Salaries & Wages 902,236.47 883,693.62 847,397.19 (18,542.85) Salaries & Wages - Overtime 34,353.89 28,800.00 31,566.92 (5,553.89)

Salaries and Wages rarely has a negative variance. The District pays out annual leave to employees terminatingemployment. The District has had 3 long-term employees retire that were paid annual leave due.


Health Insurance 251,756.83 210,964.00 177,169.92 (40,792.83)

The State required the District to pay an upfront deposit of $52,462 for health insurance this year tobe applied to the June 2019 health insurance invoice.


Utilities 377,026.53 347,575.75 321,514.58 (29,450.78)

The budget for utilities decreased slightly from FY2018 based on experience and continuing efforts to improve efficiencies. Power usage is seasonal and this variance should improve over the cooler months.


Service & Maint. Contracts 222,940.64 185,557.00 227,902.05 (37,383.64)

SC DHEC bills the annual water system fees ($74,798) in July of each year. This variance will remain negativeuntil mid-year as the costs are spread out through the year. The variance improved after a correction for utilities posted to this account in error was made in September.


Water Purchased for Resale 123,698.51 81,618.00 58,238.50 (42,080.51)

The water plant's production was limited by a problem with the raw water intake. The District purchased additional water from Grand Strand as a result.

15 10/18/18


Expense Variances - Unfavorable (cont.)


Auto Supplies 46,558.00 39,025.00 31,697.26 (7,533.00)

Auto supplies is the fuel cost for the District's vehicles. Gas was budgeted at $2.50 per gallon and diesel at $2.75 per gallon. In addition to higher than budgeted prices, the District purchased almost 1,000 gallons more fuel in the first quarter of the year compared to the same time period last year.

16 10/18/18


Expense Variances - Favorable


Sewer Service Charges 70,471.89 119,195.50 138,995.60 48,723.61

The Sewer Service Charges include Grand Strand's normal monthly billing for Garden City but only reflectthe City's July billing. The City has two pending invoices to be paid in October.


Lab Treatment Supplies & Mat. 149,369.84 156,696.25 172,429.35 7,326.41

This variance improved in September, but will become negative over the next few months as highertreatment costs for poor water quality during the flood take effect.

Actual YTD Budget YTD (Actual) (Budget to Actual) Maint. & Repairs - Facilities 184,333.01 251,018.25 189,300.68 66,685.24

The budget for Maint. & Repairs- Facilities contains both planned and unplanned maintenance costs. Largeunplanned repairs can shift this variance negative.


Maint. & Repairs - Equipment 29,232.11 43,690.00 42,098.23 14,457.89 Maint. & Repairs - Vehicles 16,251.31 40,226.75 23,911.38 23,975.44

The District terminated the fixed cost First Vehicle Services contract for vehicle and equipment maintenance. The District is using a number of local vendors to provide repairs and maintenance.

Number of Cut-offs in September 42District Terminated Accounts 3

Down considerably due to flood & hurricane

17 10/18/18

ADJUSTMENT STATISTICS304 684 217 236 165 166 381 475 210 225 329 404

20,029.36$ 46,496.25$ 16,693.68$ 19,663.65$ 12,424.00$ 28,468.11$ 46,410.82$ 49,002.59$ 26,511.59$ 17,299.28$ 29,978.26$ 34,508.00$ ADJUSTMENT

TYPE SEPT. '18 AUGUST '18 JULY '18 JUNE '18 MAY '18 APRIL '18 MARCH '18 FEB. '18 JAN. '18 DEC. '17 NOV. '17 OCT. '17

SEWER DEMAND - 708.40 40.25 - - - - - - - 77.42 649.25 # of Adjustments - 1 1 - - - - - - - 4 26 Average per Adjustment - 708.40 40.25 - - - - - - - 19.36 24.97

WATER DEMAND - 561.44 31.90 - - - - - - - 70.24 705.20 # of Adjustments - 1 1 - - - - - - - 4 30 Average per Adjustment - 561.44 31.90 - - - - - - - 17.56 23.51

BACKFLOW ADMIN. FEE 2.47 - 54.34 2.47 - 2.47 - - - 1,363.05 - 2.47 # of Adjustments 1 - 1 1 - 1 - - - 23 - 1 Average per Adjustment 2.47 - 54.34 2.47 - 2.47 - - - 59.26 - 2.47

CUSTOMER CHARGE - - - - 16.95 18.27 - - 190.95 - 6.50 19.50 # of Adjustments - - - - 2 3 - - 2 - 1 2 Average per Adjustment - - - - 8.48 6.09 - - 95.48 - 6.50 9.75

IRRIGATION USE 920.10 3,210.35 2,047.40 192.79 67.25 233.93 73.28 1,211.52 527.57 - 2,080.99 1,840.28 # of Adjustments 5 9 6 3 3 4 6 8 10 - 13 8 Average per Adjustment 184.02 356.71 341.23 64.26 22.42 58.48 12.21 151.44 52.76 - 160.08 230.04

SEWER AVAILABILITY 137.45 - - - 23.44 76.18 - - 168.77 33.87 65.87 21.66 # of Adjustments 2 - - - 3 5 - - 2 3 3 2 Average per Adjustment 68.73 - - - 7.81 15.24 - - 84.39 11.29 21.96 10.83

SEWER VOLUME CHARGE 11,795.58 28,441.14 12,346.89 13,924.55 9,874.71 21,139.42 33,547.11 31,715.46 19,583.98 8,679.14 22,259.40 20,043.88 # of Adjustments 120 277 115 123 69 66 167 197 92 84 160 152 Average per Adjustment 98.30 102.68 107.36 113.21 143.11 320.29 200.88 160.99 212.87 103.32 139.12 131.87

WATER AVAILABILITY 103.46 - - - 4.67 9.34 2.57 405.78 46.70 5.36 32.69 54.96 # of Adjustments 1 - - - 1 2 1 3 3 1 2 4 Average per Adjustment 103.46 - - - 4.67 4.67 2.57 135.26 15.57 5.36 16.35 13.74

WATER VOLUME CHARGE 6,660.97 11,684.89 1,965.28 5,297.52 1,622.57 5,739.73 10,654.19 14,939.54 4,784.71 3,051.91 5,155.21 7,139.60 # of Adjustments 135 245 78 74 52 61 160 224 86 86 131 153 Average per Adjustment 49.34 47.69 25.20 71.59 31.20 94.09 66.59 66.69 55.64 35.49 39.35 46.66

PENALTY 157.33 1,052.02 207.62 111.51 414.41 58.77 933.67 484.14 1,208.91 145.95 29.94 3,210.47 # of Adjustments 39 148 15 34 34 20 46 40 15 21 10 22 Average per Adjustment 4.03 7.11 13.84 3.28 12.19 2.94 20.30 12.10 80.59 6.95 2.99 145.93

RETURNED CHECK FEE - - - - - - - - - - - - # of Adjustments - - - - - - - - - - - - Average per Adjustment - - - - - - - - - - - -

INSTALLMENT PAYMENTS 252.00 838.01 - 134.81 400.00 1,190.00 1,200.00 246.15 - 4,020.00 200.00 820.73 # of Adjustments 1 3 - 1 1 4 1 3 - 7 1 4 Average per Adjustment 252.00 279.34 - 134.81 400.00 297.50 1,200.00 82.05 - 574.29 200.00 205.18

RECONNECT FEES - - - - - - - - - - - - # of Adjustments - - - - - - - - - - - - Average per Adjustment - - - - - - - - - - - -

18 10/18/18

______________________________________________________________________ TO: BOARD OF DIRECTORS FROM: JOHN F. BUCK, CPA

FINANCE/ADMINISTRATIVE SERVICES DIRECTOR DATE: NOVEMBER 13, 2018 SUBJECT: CUSTOMER ADJUSTMENT REQUEST ______________________________________________________________________ The owner of the Pawleys Island Mobile Home Park located on Sleepy Hollow Place is requesting an adjustment due to a burst pipe leading to the hot water heater in a mobile home while the owner was out of town. The park is master metered. The repairs were made by the home owner. The receipt for the repair materials and an adjustment form requesting the adjustment is attached. The billing adjustment policy allows for an adjustment “In the event a leak occurs on the user’s side of the meter box, the user must assume full responsibility for repair and replacement as needed. The District’s user regulations state that upon applying for service, the user must maintain and/or reinstall, as needed all appurtenant lines, connections, fittings, etc., beyond the check valve and gate valve. When such leaks do occur, and at the discretion of the District, billing adjustments may be made.” In the event that the water was not returned to the sewer collection system, the policy states, “Upon determination that water used did not return to the sewer system, the sewer portion of the user's bill including sewer volume charges may be adjusted. In addition, all water excess use charges may be adjusted.”” FISCAL IMPACT: The fiscal impact would be a reduction of $3,349.25 in sewer volume charges and $667.83 for water excess for a total adjustment of $4,017.08. RECOMMENDATION: Staff recommends the Board of Directors grant the adjustment request for the Pawleys Island Mobile Home Park, account (36003170.98), in the amount of $4,017.08 for the sewer volume and water excess use charges.

MEMO

JFB

TO: BOARDOFDIRECTORSFROM: AMANDAKIRCHMEYER STAFFENGINEERDATE: DECEMBER4,2018SUBJECT: FIREHYDRANTREHABILITATIONFY2019

Thebidsforthisyear’sfirehydrantrehabilitationwassentoutonNovember8,2018andduebackonNovember29th.Thelowbid,fromLawrimoreConstruction,cameinat$21,245.00.Wereceivedareallygoodpriceforrehabilitationofthefirehydrantscomparedtolastyear.Otheritemsonthebidincludedreplacingtheboltsonfirehydrantsalongthebeachcommunities.Intheseareas,staffhasdiscoveredthatwhilethehydrantsarestilloperable,thesteelboltshaverustedaway,causingsafetyconcernsduringoperation. Wehaveapproximately100hydrantsalong thebeach areas thatneedonlybolt replacements. Lawrimore’s unit cost for replacingtheseexistingboltswithstainlesssteelboltswas$915.00,whichwebelieveishigh.After reviewing our hourly rates using in house labor, equipment and materials, it wasdeterminedthatwecouldperformtheseboltreplacementsforapproximately$280ahydrant.Thiscostwasbasedofftheovertimerate,seeingthatourconstructionstaffisalreadyextremelybusyandwouldnothavetheopportunitytomaketheserepairsduringnormalbusinesshours.Because our approved budget for fire hydrant replacements is $50,000, staff would like toproposeutilizing inhousestaff toreplacetheexistinghydrantboltswithstainlesssteelbolts.The cost would continue to be funded through DECAP and staff would perform the boltreplacementswhereneededuntilwehavespenttheremaining$28,755.ThiswouldallowtheDistrict to save over $60,000 based off the 100 hydrants already identified along the beachcommunities.FISCAL IMPACT: ($50,000) ‐$21,245.00 forLawrimore’sContract&$28,755.00 for inhouseworktobefundedthroughtheDepreciationandCapitalReplacementFund.Thistotalprojectwasbudgetedfor$50,000.RECOMMENDATION: Staff recommends funding construction department overtimethroughDepreciation and CapitalReplacement to replace deteriorating hydrant boltswithstainlesssteelboltsforatotalcostnottoexceed$28,755.

MEMO

amandak

Typewritten Text

AJK

Item No. Hydrant Location GIS Feature ID Description Unit Quantity Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost 1 678 Springs Ave ‐ Pawleys 18262

Replace Standpipe & Bonnet Bolts with Stainless Steel LS 1 880.00$ 880.00$ 515.00$ 515.00$ 510.00$ 510.00$ 900.00$ 900.00$ Add 6" Riser (With Stainless Steel Bolts) EA 1 2,300.00$ 2,300.00$ 1,310.00$ 1,310.00$ 2,000.00$ 2,000.00$ 1,700.00$ 1,700.00$

2 658 Springs Ave ‐ Pawleys 18263Replace Hydrant with Mueller A423 ‐ Yellow EA 1 5,300.00$ 5,300.00$ 6,920.00$ 6,920.00$ 5,000.00$ 5,000.00$ 6,000.00$ 6,000.00$ Wooden and Concrete Thrust Block EA 1 1,030.00$ 1,030.00$ 500.00$ 500.00$ 250.00$ 250.00$ 2,200.00$ 2,200.00$ Add 6" Riser (With Stainless Steel Bolts) EA 1 2,300.00$ 2,300.00$ 1,310.00$ 1,310.00$ 1,250.00$ 1,250.00$ 900.00$ 900.00$

3 2020 S. Waccamaw Dr. Garden City 18498Replace Standpipe & Bonnet Bolts with Stainless Steel LS 1 880.00$ 880.00$ 515.00$ 515.00$ 750.00$ 750.00$ 900.00$ 900.00$ Add 12" Riser (With Stainless Steel Bolts) EA 1 2,420.00$ 2,420.00$ 1,430.00$ 1,430.00$ 2,000.00$ 2,000.00$ 2,300.00$ 2,300.00$

4 Wayside Forest ‐ Murrells Inlet 18551Replace Hydrant with Mueller A423 ‐ Yellow EA 1 6,780.00$ 6,780.00$ 6,920.00$ 6,920.00$ 6,000.00$ 6,000.00$ 7,000.00$ 7,000.00$

5 13 Ocean Park Loop ‐ Debordieu 33637Replace Standpipe & Bonnet Bolts with Stainless Steel EA 1 1,280.00$ 1,280.00$ 915.00$ 915.00$ 2,600.00$ 2,600.00$ 1,000.00$ 1,000.00$

6 14 Beachwalker Court ‐ Debordieu 33635Replace Standpipe & Bonnet Bolts with Stainless Steel EA 1 1,280.00$ 1,280.00$ 515.00$ 515.00$ 2,600.00$ 2,600.00$ 900.00$ 900.00$ Add 6" Riser (With Stainless Steel Bolts) EA 1 2,300.00$ 2,300.00$ 1,310.00$ 1,310.00$ 1,200.00$ 1,200.00$ 1,700.00$ 1,700.00$

7 606 Springs Ave ‐ Pawleys 18470Replace Standpipe & Bonnet Bolts with Stainless Steel EA 1 880.00$ 880.00$ 915.00$ 915.00$ 2,750.00$ 2,750.00$ 1,000.00$ 1,000.00$

8 554 Springs Ave ‐ Pawleys 18473Replace Standpipe & Bonnet Bolts with Stainless Steel EA 1 880.00$ 880.00$ 915.00$ 915.00$ 2,750.00$ 2,750.00$ 1,000.00$ 1,000.00$

Cost of Item 8 880.00$

Cumulative Cost of Items 01‐7 27,630.00$

Bid Tabulation SheetFY2019 Hydrant Repair and Replacement

Cost of Item 7 880.00$

RWF

2,600.00$

9,100.00$ 11,200.00$

3,200.00$ 14,900.00$

7,000.00$ 21,900.00$

1,000.00$ 22,900.00$

2,600.00$ 25,500.00$

1,000.00$



Cost of Item 6 3,580.00$


Cost of Item 04 6,780.00$ Cumulative Cost of Items 01‐04 21,890.00$





Level Utilities Lawrimore

1,825.00$

8,730.00$ 10,555.00$

1,945.00$ 12,500.00$

6,920.00$ 19,420.00$

915.00$ 20,335.00$

1,825.00$ 22,160.00$

915.00$ 23,075.00$

915.00$ 23,990.00$

AASAP

2,510.00$

6,500.00$ 9,010.00$

2,750.00$ 11,760.00$

6,000.00$ 17,760.00$

2,600.00$ 20,360.00$

3,800.00$ 24,160.00$

2,750.00$ 26,910.00$

2,750.00$ 29,660.00$

26,500.00$

1,000.00$ 27,500.00$

TO: BOARDOFDIRECTORSFROM: AMANDAKIRCHMEYER STAFFENGINEERDATE: DECEMBER3,2018SUBJECT: PS290BASINANALYSIS‐ENGINEERINGPROPOSALS

TheFY2019forcemainanalysisstudywillbeconductedonthepumpstation#290sewerbasin.Station#290is locatedonHawthornDrive. It isoneofthe largerpumpstationsoperatedbytheDistrictandfeedsdirectlytoourwaterreclamationplantinPawleysIsland.Thestationisconsideredhigh riskdue to the large amountof flowand the short time frame that staff hasbeforeaspillifthereiseveranissuewiththepumpingsystem.RequestsforProposals(RFPs)weresentouttotheDistrict’spre‐qualifiedengineeringfirmsonNovember8,2018toanalyzethis station, alongwith the six other stations that pump into it. Proposalswere due backbeforecloseofbusinessonNovember30th.Three proposals were received and evaluated by District staff. Highfill InfrastructureEngineeringproposedacostnottoexceed$35,600,HazenandSawyerwithacostof$40,500,andWKDicksonwithacostnottoexceed$25,700.Thefollowingpointswereallocatedtoeachengineering firm by the committee of staff members; Highfill Infrastructure with 83 points,Hazen and Sawyer with 77.5 points, andWK Dickson with 99.7 points. All three firms arequalifiedtodothiswork.FISCALIMPACT: $25,700.00tobefundedthroughSewerImpactfees. Thisprojectwasbudgetedfor$100,000.RECOMMENDATION: StaffrecommendsawardingWKDicksontocompletetheanalysisforacostnottoexceed$25,700.

MEMO

amandak

Typewritten Text

AJK

Task ‐ Evaluation Task ‐ Recommendations Additional Expenses TotalHighfill Infrastructure 21,700.00$ 13,900.00$ ‐$ 35,600.00$ Hazen and Sawyer 30,200.00$ 7,300.00$ 3,000.00$ 40,500.00$ WK Dickson 15,500.00$ 10,200.00$ ‐$ 25,700.00$

Pump Station 290 Basin Analysis Proposals

TO: BOARD OF DIRECTORS

FROM: TOMMIE KENNEDY ENGINEERING AND CONSTRUCTION DIRECTOR

DATE: DECEMBER 03, 2018

SUBJECT: ANNUAL CONSTRUCTION OUTSOURCE PROPOSALS

Georgetown County Water and Sewer District has received proposals for outsourcing of construction activities related to water and sewer line extensions & taps (including grinder pump stations and STEP Units). The District utilizes a turnkey outsource contract where the District will provide the design, permitting, materials, and inspection of all work. The outsource contractor will provide manpower and equipment as necessary along with general liability insurance and workers compensation insurance. The outsource contractor is selected in keeping with the District’s procurement policy and is required to sign a contract that sets forth the District’s requirements for the work. Outsource crews are employed when the backlog of work requires construction crew supplementation or when the District can benefit from a cost or schedule situation. The Engineering Director must approve the use of outsourcing on a case-by-case basis.

The Outsource Construction agreement will be for 1 year from date of approval. The District will not award the contract to one single contractor. Instead, the District will include the selected contractors on the District’s approved Outsource Contractors list. The list will consist of all contractors that submitted bids. At such time that work becomes available, individual contracts will be awarded to the contractor that has: the qualifications to perform the specific work; the lowest unit item cost overall for the specific project based on the same total of all unit pricing provided in the Proposals; and has the ability to perform the work within the time limits established for the specific project. Once a project becomes available, the District will notify the qualified contractor with the lowest cost based on the unit pricing from the proposal, give them 5 days to review the project, and either accept or reject it. If the project is rejected, the District will notify the next lowest-cost qualified contractor and so on until the project is accepted. Responsive proposals were received from the following contractors:

Collins Drainage and Utilities LLC RWF Construction LLC

RECOMMENDATION: Staff recommends that the responsive bidders be included on the District’s outsource vendor list.

MEMO

THK

2019 Construction OutsourceBid Tab

RWF Collins

No. Item Price Price1 Taps

a. 3/4" TAP 660.00$ 350.00$ b. 1" TAP 690.00$ 425.00$ c. 1-1/2" TAP 725.00$ -$ d. 2" TAP 750.00$ 500.00$ e. 4" TAP 800.00$ -$ f. 6" TAP 850.00$ -$ g. 8" TAP 880.00$ -$ h. 10" TAP 950.00$ -$ I. 12" TAP 985.00$ -$

2 Installation of bendsa. 4” 90 Degree 100.00$ 75.00$ b. 6” 90 Degree 120.00$ 80.00$ c. 8” 90 Degree 140.00$ 100.00$ d. 10” 90 Degree 155.00$ 150.00$ e. 12” 90 Degree 170.00$ 200.00$ f. 14” 90 Degree 200.00$ 300.00$ g. 16” 90 Degree 275.00$ 325.00$ h. 18” 90 Degree 330.00$ 350.00$

I. 4” 45 Degree 100.00$ 75.00$ j. 6” 45 Degree 120.00$ 80.00$ k. 8” 45 Degree 140.00$ 100.00$ l. 10” 45 Degree 155.00$ 150.00$

m. 12” 45 Degree 170.00$ 200.00$ n. 14” 45 Degree 200.00$ 300.00$ o. 16” 45 Degree 275.00$ 325.00$ p. 18” 45 Degree 330.00$ 350.00$

q. 4” Tee 170.00$ 180.00$ r. 6” Tee 190.00$ 200.00$ s. 8” Tee 220.00$ 300.00$ t. 10” Tee 250.00$ 350.00$ u. 12” Tee 370.00$ 375.00$ v. 14” Tee 425.00$ 425.00$ w. 16” Tee 550.00$ 500.00$ x. 18” Tee 775.00$ 525.00$

3 Square Nut Gate Valves with Cast Iron Boxa. 2” Square Nut Gate Valve w/ CI Box 200.00$ 100.00$ b. 4” Square Nut Gate Valve w/ CI Box 230.00$ 125.00$ c. 6” Square Nut Gate Valve w/ CI Box 300.00$ 165.00$ d. 8” Square Nut Gate Valve w/ CI Box 380.00$ 175.00$ e. 10” Square Nut Gate Valve w/ CI Box 500.00$ 250.00$ f. 12” Square Nut Gate Valve w/ CI Box 600.00$ 300.00$


g. 14" Square Nut Gate Valve w/ CI Box 700.00$ 450.00$ h. 16” Square Nut Gate Valve w/ CI Box 800.00$ 475.00$ I. 18” Square Nut Gate Valve w/ CI Box 950.00$ 500.00$

4 Meg-a- Lugsa. 4" Meg-a-Lugs 4.00$ 9.00$ b. 6" Meg-a-Lugs 8.00$ 12.00$ c. 8" Meg-a-Lugs 10.00$ 15.00$ d. 10" Meg-a-Lugs 12.00$ 17.50$ e. 12" Meg-a-Lugs 14.00$ 20.00$ f. 14" Meg-a-Lugs 20.00$ 25.00$ g. 16" Meg-a-Lugs 22.00$ 30.00$ h. 18" Meg-a-Lugs 27.00$ 35.00$

5 Bell Restraintsa. 4" Restraint 4.00$ 15.00$ b. 6" Restraint 8.00$ 20.00$ c. 8" Restraint 10.00$ 25.00$ d. 10" Restraint 12.00$ 30.00$ e. 12" Restraint 15.00$ 40.00$ f. 14" Restraint 22.00$ 75.00$ g. 16" Restraint 24.00$ 95.00$ h. 18" Restraint 29.00$ 100.00$

6 Pipe PVC per foot water or sewer force maina. 2" PVC 7.00$ 3.50$ b. 4" PVC 7.50$ 4.00$ c. 6" PVC 8.70$ 4.25$ d. 8" PVC 9.20$ 4.50$ e. 10" PVC 12.00$ 5.00$ f. 12" PVC 14.00$ 7.00$ g. 14" PVC 17.00$ 8.75$ h. 16" PVC 24.00$ 10.50$ I. 18" PVC 32.00$ 11.00$

7 Pipe Ductile Iron per foot water or sewer force main

a. 2" DI 8.00$ 4.00$ b. 4" DI 8.50$ 6.00$ c. 6" DI 9.70$ 8.00$ d. 8" DI 10.25$ 10.00$ e. 10" DI 14.00$ 10.00$ f. 12" DI 15.50$ 11.00$ g. 14" DI 18.00$ 15.00$ h. 16" DI 28.00$ 17.50$ I. 18" DI 36.00$ 20.00$

8

a. 2" encasement 11.00$ 9.00$

PVC Encasement pipe


b. 4" encasement 12.50$ 9.00$ c. 6" encasement 14.00$ 9.00$ d. 8" encasement 17.00$ 13.00$ e. 10" encasement 20.00$ 18.00$ f. 12" encasement 22.50$ 21.00$ g. 14" encasement 26.00$ 21.00$ h. 16" encasement 32.00$ 21.00$ I. 18" encasement 47.00$ 21.00$

9 Installation of fire hydrant assembly a. 6"x6" Fire hydrant assembly 1,000.00$ 750.00$ b. 8"x6" Fire hydrant assembly 1,050.00$ 750.00$ c. 10"x6" Fire hydrant assembly 1,125.00$ 800.00$ d. 12"x6" Fire hydrant assembly 1,275.00$ 850.00$ e. 14"x6" Fire hydrant assembly 1,400.00$ 900.00$ f. 16"x6" Fire hydrant assembly 2,000.00$ 1,500.00$ g. 18"x6" Fire hydrant assembly 2,400.00$ 1,500.00$

10 Grindersa. Grinder install 2" force main 3,150.00$ 2,600.00$ b. Grinder install 4" force main 3,300.00$ 2,600.00$ c. Grinder install 6" force main 3,700.00$ 3,000.00$ d. Grinder install 8" force main 3,900.00$ 3,100.00$ e. Grinder install 10" force main 4,000.00$ 3,300.00$ f. Grinder install 12" force main 4,200.00$ 3,500.00$ g. Grinder install 14" force main 4,700.00$ 4,000.00$ h. Grinder install 16" force main 5,200.00$ 4,000.00$ I. Grinder install 18" force main 6,000.00$ 4,000.00$

11 STEP Unitsa. S.T.E.P UNIT install 2" force main 6,000.00$ -$ b. S.T.E.P UNIT install 4" force main 6,300.00$ -$ c. S.T.E.P UNIT install 6" force main 6,500.00$ -$ d. S.T.E.P UNIT install 8" force main 7,000.00$ -$ e. S.T.E.P UNIT install 10" force main 7,200.00$ -$ f. S.T.E.P UNIT install 12" force main 7,500.00$ -$ g. S.T.E.P UNIT install 14" force main 7,700.00$ -$ h. S.T.E.P UNIT install 16" force main 8,000.00$ -$ I. S.T.E.P UNIT install 18" force main 8,900.00$ -$

TO: BOARD OF DIRECTORS FROM: MICHAEL YIP, OPERATIONS DIRECTOR DATE: November 29, 2018 SUBJECT: Murrells Inlet WWTP Effluent Pumps

The Board approved the rehabilitation of two vertical turbine effluent pumps for the Murrells Inlet WWTP in February 2018 for a total of $39,021.21. The project got pushed forward into FY2019 due to delay on the inspection report from the contractor and the contractor receiving additional work from Hurricane Florence and the flood event. From the disassembly and inspection report, Charles Underwood, INC. has indicated the effluent pumps have reached the end of their life cycle. Both effluent pumps are of same size and horsepower. Following the disassembly on one of the effluent pumps, the discharge head, column pipe, and bowl casting sustained heavy corrosion. The light inspection blast revealed pin holes and thin spots throughout the pump and discharge head. Due to the condition of the pump that was inspected, Charles Underwood, INC. indicated it will be more cost effective to replace than rehab the effluent pumps. The staff recommends replacement of both effluent pumps for Murrells Inlet WWTP. FISCAL IMPACT: $39,021.20 has been approved by the board to be funded by the District’s Depreciation and Capital Replacement fund in FY2018. Since the funds were not utilized in FY2018, the additional cost for a complete replacement of two new effluent pumps would bring the total project cost to $45,821.21 in the FY2019 Budget. $80,000 was budgeted in FY2019 for effluent pumps rehabilitation. RECOMMENDATION: Staff recommends authorizing Charles Underwood for a complete replacement of two new effluent pumps for Murrells Inlet WWTP in the amount of $45,821.21 from the Depreciation and Capital Replacement fund.

MEMO

TO: BOARD OF DIRECTORS

FROM: JOHN F. BUCK, CPA FINANCIAL/ADMINISTRATION SERVICES DIRECTOR

DATE: NOVEMBER 21, 2018

SUBJECT: FY2019 VEHICLE REPLACEMENT

The FY2019 Budget contains $200,000 for the purchase of new vehicles. In July, The Board of Directors approved the purchase of five (5) vehicles with a cost not to exceed $127,171 leaving a balance in the vehicle budget of $72,829. As noted during the July Board meeting, one F-350 class service body truck was scheduled to be purchased once the State Contract for that class of vehicle was posted. In November, the State Contract for F-350 class trucks became effective.

After evaluating the District’s existing fleet based on mileage, condition, reliability and cost, staff recommends the purchase of one replacement vehicle in the F-350 class. This purchase will complete the planned vehicle replacements for FY2019. The replacement vehicle is in the same class as the vehicle being replaced. The vehicle recommended to be purchased is a F-350 standard cab service body truck. The total cost of the replacement vehicle is $41,500. The budget remaining after the purchase is $31,329 which will be reserved for any unscheduled replacements. The vehicle will be purchased through the State Procurement system.

FISCAL IMPACT: The total purchase cost for the recommended vehicle is $41,500 and is budgeted in account 853. The remaining budget after the purchase will be $31,329. The vehicle replaced will be sold on GovDeals in accordance with District policy. The estimated salvage value for the vehicle being sold is $5,000.

RECOMMENDATION: Staff recommends the approval of the purchase of one replacement F-350 standard cab service body truck at a cost not to exceed $41,500.

s:\finance\john buck\board & managers meeting\memo to board - fy 2019 vehicle replacements 12-13-18.docx

MEMO

JFB

s:\finance\john buck\board & managers meeting\memo to board - funds transfer - 12-13-18.docx

TO: BOARD OF DIRECTORS FROM: JOHN F. BUCK, CPA

FINANCIAL/ADMINISTRATION SERVICES DIRECTOR DATE: NOVEMBER 12, 2018 SUBJECT: TRANSFER OF FUNDS BETWEEN ACCOUNTS

After the annual audit is completed each year, the District reviews the cash fund balances in each account and makes internal transfers between those accounts based on the District’s bond covenants, statutory requirements, Board of Director instructions to staff, as well as the Cash Management Policy. The accompanying table lists the primary cash accounts by restriction type with a column for the balance as of October 31, 2018, a column for the recommended balances, and a column for the requested net change in the account balances. The recommended balances are based on bond agreements, statutory requirements, and the Cash Management Policy. The recommended balance for the Operating & Maintenance account equals the cash requirements for 99 days of the FY2019 budget. The recommended level is higher than the minimum of 90 days to cover the lower revenue months through the winter. The Contingency Fund recommendation is 5% of the FY2019 budget rounded to $870,000. The DECAP recommended balance is the current balance in the fund plus the net from the other accounts. The goal is 100% of depreciation less principal payments. We are currently at 79% of that goal. FISCAL IMPACT: None. All transfers to or from restricted accounts are subject to Board of Director approval. RECOMMENDATION: Staff recommends the Board of Directors authorize the transfer of $87,545 from the O&M Account to the DECAP Fund and $45,000 from the O&M Account to the Contingency Fund.

MEMO

JFB

Georgetown County Water and Sewer District

Recommended Cash Transfers

December 13, 2018

Cash AccountRestriction

Type

Cash Balances

October 2018

Recommended

BalancesAdjustment Minimum Goal/Reasoning

Operation & Maintenance Account (O&M) None $4,832,545 $4,700,000 ($132,545) Maintain 90 Days

2015 Refund Bond & Int. Redemption Fund Board 906,056 906,056 $0

Pay Semiannual Debt

Service/Keep budget variances

even.

Depreciation & Capital Replacement (DECAP) Board 3,792,461 3,880,006 $87,545

$2,459,122 - one half of

depreciation expense less

principal

Contingency Fund Board 825,000 870,000 $45,000 5% of Budget

Economic Dev. Grant Matching Board 500,000 500,000 $0

FmHA Bond Cushion Funds Bond 150,084 150,084 $0 USDA Requirement

Sewer Impact Fees Statutory 4,097,687 4,097,687 $0

Water Impact Fees Statutory 3,732,136 3,732,136 $0

$18,835,969 $18,835,969 $0

TO: BOARD OF DIRECTORS FROM: TOMMIE KENNEDY ENGINEERING AND CONSTRUCTION DIRECTOR DATE: DECEMBER 03, 2018 SUBJECT: DEVELOPER PROJECTS STATUS REPORT

1. Murrells Inlet Tract

Located on Murrells Inlet Rd. behind the Image Center in Murrells Inlet, this project consists of 60 multi-family units and 2 single family lots. Staff has received a preliminary sketch of the project. No change.

Forfeit to the District $0 Refund from District $0 2. Pond Road Tract

Located on Pond Rd. in Murrells Inlet, this project consists of 20 single-family homes. Staff has received a Letter of Intent to Develop and a preliminary sketch of the project. No approvals have been given. NO CHANGE

Forfeit to the District $0 Refund from District $0 3. Hawks Nest Retreat Phase I

Located on Journeys End Rd. in Murrells Inlet, this project consists of 7 single-family lots. This will be a private collection system. The construction application was submitted to DHEC. Construction has begun.


MEMO

THK

4. Murrells Inlet Village Ph2B Located on Horry Drive in Murrells Inlet, this project consists of 3 mixed-use buildings. All water and sewer utilities are installed. Staff will leave this project on the list until the buildings are finished and connected.

Forfeit to the District $0 Refund from District $0 5. Grove Park

Located off of Wesley Rd. near the intersection of Turntable Rd. in Murrells Inlet, this project consists of 61 single-family lots. DHEC has issued construction approval. The engineer informed us that the project will be redesigned and submitted with a different layout. Waiting on Preconstruction conference.

Forfeit to the District $13,664 Refund from District $0 6. Double A Automotive Center Located on Hwy 17 Bypass across the road from the BI-LO shopping center in Murrells Inlet, this project consist of a 6 bay vehicle service center and carwash. The DHEC permits expire January 08, 2019 NO CHANGE Forfeit to the District $3,808 Refund from District $0 7. Indigo Trace

Located on Harbor Reef Drive in Pawleys Island, this project consists of 5 residential duplex building or 10 units. Staff has issued preliminary approval. NO CHANGE.

Forfeit to the District $0 Refund from District $0 8. Marina Village Phase 2

Located on Landing Road in Litchfield Plantation, this project consists of 34 residential multi-family units. Phase 2 will consist of 16 units. Staff is reviewing the preliminary submittal for phase II. Construction has begun.


9. Wimbledon Village Located on Racquet Club Dr. behind the Health Point in Litchfield, this project consists of 14 multi-family units. Staff has received a preliminary sketch of the project. These units will be built using existing utilities. No approvals have been given. Waiting for fees to be paid.

Forfeit to the District $0 Refund from District $0 10. Village at Pawleys

Located on Hwy 17 North of Ford Rd. in Litchfield, this project consists of 45 residential multi-family units. Phase 2 will consist of 15 units. Waiting for preconstruction conference.

Forfeit to the District $10,304 Refund from District $0 11. Kings River Road Townhomes

Located on Kings River Rd. in front of Litchfield Plantation, in Pawleys Island, this project consists of 41 multi-family units. Staff has received a preliminary sketch of the project. No approvals have been given. NO CHANGE

Forfeit to the District $0 Refund from District $0 12. The Porches at Waverly

Located on Waverly Road in Pawleys Island, this phase consists of 12 single-family lots. Staff has issued preliminary approval for this project. The District approved cost sharing to install the gravity deeper if possible. Developer is revising gravity installation to save trees. Construction has begun

Forfeit to the District $0 Refund from District $0 13. Hammocks Cove at Pawleys Island Phase I

Located on Petigru Drive in Pawleys Island, this phase consists of 43 single-family lots. Phase II consist of 27 single-family lots and Phase III consist of 22 single-family lots. Staff has given preliminary approval for the project. Under Construction


14. Pavilion Square at Pawleys Located near the intersection of Hwy 17 and Petigru Drive in Pawleys Island, this project has changed to a single grocery store. NO CHANGE

Forfeit to the District $0 Refund from District $0 15. True Blue lot 4A (aka Town Centre of PI)

Located on Highway 17 in Pawleys Island right beside Mason Tire & Auto Service, the project consists of 3 commercial buildings. Staff will leave this project on the list until the buildings are finished and connected.

Forfeit to the District $0 Refund from District $0 16. Beaumont Park

Located on Beaumont Drive in Pawleys Island, this project consists of 9 single-family lots. Staff has issued preliminary approval for this project. Clearing has started. Waiting for close out documents.

Forfeit to the District $0 Refund from District $0 17. Blockade Multifamily

Located on Blockade Dr. in Pawleys Island, this project consists of 24 multi-family units. Staff has received a preliminary sketch of the project. No approvals have been given. NO CHANGE

Forfeit to the District $0 Refund from District $0 18. Pawleys Plantation Area C-Phase-4 Stage 3

Located near the intersection of Tanglewood Drive and Twelve Oaks Drive in Pawleys Plantation this project will consist of 30 single family lots. This project will be phased. The first phase is complete. The second phase consist of 20 lots with main line extensions. Construction has begun.


19. Mt. Carmel Baptist Church New Center Located near the intersection of Exodus Drive and Jackson Village Road in Plantersville this project will be a new Church with the capacity to serve 292 people. This project will be served from existing utilities. Staff has issued preliminary approval. Waiting on fees to be paid before construction can begin.

Forfeit to the District $0 Refund from District $0 20. Beneventum Plantation

Located off of Hwy 701 in Georgetown, the project consists of 161 single-family lots. Miller-Few Investments, LLC is the developer. The project has received construction approval. The DHEC permits expire December 11, 2019. NO CHANGE

Forfeit to the District $24,255 Refund from District $0 21. Greenfield

Located on Choppee Road approximately 1500 feet from the intersection of Highway 701, this project consists of 65 single-family lots. Staff has received a letter stating the developer’s wish to extend the project. The DHEC permits expire December 31, 2019. NO CHANGE

Forfeit to the District $12,025 Refund from District $0 22. Francis Marion Trailer Park

Located at the intersection of Browns Ferry Road and Highway 701, this project will serve an existing mobile home park with 18 spaces. The DHEC permits expire December 31, 2019. NO CHANGE

Forfeit to the District $2,604 Refund from District $0 23. Wedgefield Plantation – Dragoon and Goelet Courts

The project is located on Francis Parker Rd. near the intersection of King George Rd. in Wedgefield Plantation. The project consists of 24 single-family lots. The DHEC permits expire December 31, 2019. NO CHANGE

Forfeit to the District $4,440 Refund from District $0

24. Horry Georgetown Technical College’s Advanced Manufacturing Building Located on Hwy 17 South beside the existing Horry Georgetown Technical College campus, this project consists of a multi-use facility for training in advanced manufacturing. Staff has received plans and made comments. Construction has begun.

Forfeit to the District $0 Refund from District $0 TOTAL RESIDENTIAL EQUIVALENT UNITS: 781 UNITS IN WACCAMAW NECK: 493 UNITS IN WEST GEORGETOWN: 288 FISCAL IMPACT: If all of the projects on this list expire the developers

would forfeit $71,100.00 and the District would be required to refund $0. The individual forfeiture and refund amounts are shown under each project.

RECOMMENDATION: This is for information only.

WACCAMAW NECK NORTH

#4

#6

#5

#1

#3

#2

WACCAMAW NECK SOUTH

#14

#15

#7

#18

#9

#13

#10

#8

#12

#16

#11

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#19

NORTH GEORGETOWN

#20

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SOUTH GEORGETOWN

#24

TO: BOARDOFDIRECTORSFROM: TOMMIEKENNEDY ENGINEERINGANDCONSTRUCTIONDIRECTORDATE: DECEMBER4,2018SUBJECT: CAPITALIMPROVEMENTPROJECTSSTATUSREPORT MurrellsInletWaterTank

Thisprojectwouldincludethemodeling,design,andpermittingofawaterstoragetankfortheMurrellsInletservicearea.Staffhasbegunputtingtogetherarequestforproposals.Therequesthasbeensenttoourprequalifiedengineeringfirms.Staffhassigned the task order for execution and a project kickoff meeting was held. ThePreliminary Engineering Report (PER) for the 500,000 gallon tank has beensubmittedforreviewwithDHEC.TheCountyhasagreedtoalongtermleaseonthetanksite.Surveyingforthetanksiteisbeingscheduled.Theupdatedschedulefromtheengineershowsthe90%submittaltostaffinJanuary.

Carter’sCrossroadsWaterImprovement

Thisprojectconsistsofinstallingapproximately17,500linearfeetofwatermainalongChoppee Rd, Schoolhouse Dr., Dennis Dr., and surrounding areas to provide waterserviceto44residents.ThePERforthisprojecthasbeensubmittedinanapplicationforaCommunityDevelopmentBlockGrant(CDBG).NoticeofgrantawardisestimatedfortheendofJune.CDBGgranthasbeenapproved.Designdrawingsareapproximately95%complete.S&MEhascompletingthewetlanddelineationfortheenvironmentalreviewandithasbeensubmittedtoUSACE.TheconstructionpermitapplicationhasbeensubmittedtoSCDHEC.

GardenCityWaterLineRehab–FY2019ThisisacontinuationprojectinGardencitytorelocatewaterservicesfromexisting4”AC and2” galvanizedwatermains to the existing12” and8”PVCwater lines. Theproject consists of approximately 200 water services to be relocated. Staff hascompleteddrawingsandhasgoneouttobidfortheproject.ThecontractwasawardedtoLawrimoreConstruction.Noupdate,waitingoncontractortostart.

MEMO

THK

ParkersvilleWaterLineProject

Thisprojectisastudyconsistsofinstallingapproximately4,000linearfeetof8”watermainthroughStablesPark.TheprojectwillimprovesystempressureandwaterqualitybyloopingthesystemfromPetigruRdtoParkersvilleRdandFordRd.Staffiscurrentlyworkingondesigndrawingsandpermitting.ThisprojectwillbebidoutafterGardenCity Water Project is out to bid. Widening of Petigru Road is complete. Staff isschedulingtheinstallationofthewaterlinecasingpipe.

PumpStation304Bypass/Re‐RouteThisprojectistoreducetheloadonthesewersystemalongtheHighway17BusinesscorridorinMurrellsInlet. StaffwillbeselectingaroutebasedonrecommendationsfromHighfill Engineering’s analysis of the system in 2015. Requests for Proposals(RFPs)willthenbeissuedtothepre‐qualifiedengineeringfirmsforthedesignoftheselectedroute.EngineeringwasawardedtoHighfillEngineering.Staffheldakickoffmeeting October 24th and design has begun. Staff has started conversation withpropertyownersabouteasementacquisition.

ForceMainAnalysis–PumpStation290BasinThisprojectisastudyofthesewerpumpingsystemwithinthesewerbasinofPS290,which is located in Litchfield Country Club near Kings River Road. The studywillevaluate the condition of the force mains within the basin and determine if anyreplacement/rehabilitation projects need to take place. Proposals were receivedNovember30th.Updateinseparatememo.

SecondAvenueSewerGravityRepairThisprojectalongSecondAvenueinKensingtonistoreplaceapproximately200linearfeetoftrusspipewithPVC.Alargesectionofthegravitymainhaspartiallycollapsedand is also causing depressions in the SCDOT roadway. Staff sent out bids for thisproject and they are due back on September 13th. Contract has been awarded toLawrimore Construction. Staff has received agreement and bond paperwork. TheNoticetoProceedhasbeenissuedbutthecontractorhasnotyetstarted.

FireHydrantReplacement/Repair–FY2019Staff has started a list of damaged and/or hard to operate hydrants throughoutGeorgetownCounty.Oncethelisthasbeenfinalized,staffwillgoouttobidforrepairand replacement of those existing hydrants. Bids were received November 29th.Updateinseparatememo.

NewFireHydrantInstallationThisprojectconsistofinstallingnewhydrantsinexistingcommunitiesaccordingtotheDistrict’spolicy. Staffhadidentifiedhydrantlocationslastyearandwillcontinuetoinstallthenext5hydrants.Threeofthesehydrantswillbeinstalledbyouroutsourcecontractorandtwowillbeinstalledusingourconstructiondepartment.Materialshavebeendelivered.Threeoffivehydrantshavebeeninstalled.

GravitySewerPointRepairs–LuluLoop&OldWaccamawDriveThisprojectconsistsoftwogravitysewerpointrepairslocatedbyCCTV(ClosedCircuitTelevision).RepaironeislocatedonLuluLp.inMurrellsInletandrepairtwoislocatedonOldWaccamawDriveinPawleysIsland. BidsweresentoutandareduebacknolaterthanOctober11th.ThepointrepairwasawardedtoAASAPConstructionCo.Inc.The repairs have been completed with sign‐off from the County. Project will beremovednextmonth.

GravitySewerLiningProjectsFY19Staffhasbegunconstructinga listofductile ironpipe (DIP)segments for this fiscalyear’sliningproject. Thisyear’sfocuswillbeonDIPincriticalareasenteringpumpstationsandarethereforedeepinstallations. Theremainingliningwill focusontheKensingtonCommunityinGeorgetown.StaffisreviewingCCTVvideotocompletethelininglistandwillbegoingouttobid.

SeitterStreetGravitySewerRepairAn emergency repair along Seitter Streetwas necessary after a line collapse in theDistrict’s truss pipe blocked sewer flow. The contractwas awarded to R.H.MooreCompanyInc. After thecontractorstartedtherepair,a largerdamagedsectionwasdiscovered. Therepairhasbeencompletedandasphaltrepairhasalsobeenmade.Someadditionalcleanupworkwillbeneededbeforeprojectcloseout.

US17A/SampitRiverBridgeRelocate TheSCDOThasbeenplanningtherelocationoftheSampitRiverBridgeonUSHighway 17A.Staffhasbeenworkingwiththeirengineerssince2015planningtherelocationof ourutilitiesintherightofway.TheDistricthasa12”sewerforcemainanda12”water main thatwillhave tobe relocated. This relocation includesboringbothnew lines undertheSampitRiver. Theestimatedcosttorelocatetheselinesis$236,000. The SCDOThadtolduslastyearthatthisprojectwouldbestarting2020butnowitseems asiftheyareacceleratingit.Oncetherelocationplanningphaseisdonetheycouldstart theprojectearlynextyear.Ifthishappenswemayhavetorequestabudgetadjustment torelocatethelinessincewedidnothavethisprojectbudgetedinFY2019.RECOMMENDATION: Thisisforinformationonly.

Project Name: FY19 Approved

Budget: Bid Price Contingency FY19 Actual Cost: Variance:

Sewer Main Replacement Second Avenue Sewer 75,000.00$ 61,810.00$ 61,810.00$ 13,190.00$ Flagg Street Sewer 55,000.00$ Sunfish Street Sewer 55,000.00$ Willcox Avenue Sewer 55,000.00$ Springs Avenue 60,000.00$ FY19 CIPP 700,000.00$ Lulu Lp & Old Waccamaw Dr Point Repair ‐ Not Budgeted ‐$ 62,820.00$ ‐$ 62,820.00$ (62,820.00)$ Sietter St Point Repair

‐$ 65,552.00$ 192,455.00$ (192,455.00)$ Water Main Rehab

FY19 Garden City 1 550,000.00$ 413,950.00$ 30,000.00$ 413,950.00$ 106,050.00$ Fire Hydrant Replacement 50,000.00$ 50,000.00$ 50,000.00$ Clarifier Arm & Beach Repair 40,000.00$ 45,235.00$ 45,235.00$ (5,235.00)$ MI WWTP Grit Removal 90,000.00$ PI WWTP Sludge Press 250,000.00$ Effluent Pump Rehab 80,000.00$ 45,821.21$ 45,821.21$ 34,178.79$ *$45k so far is from repair of FY18 pump MH / WW Rehab 170,000.00$ Pump Station Rehab 120,000.00$ Water Plant SCADA Upgrade 20,000.00$ 20,443.00$ 20,443.00$ (443.00)$ Water Plant Efficiency Motors 90,000.00$ Filter Butterfly Valves Replacement 30,000.00$ 33,000.00$ 33,000.00$ (3,000.00)$ Well Rehab 40,000.00$ Pump Station Panel 208 48,000.00$ 28,500.00$ 28,500.00$ 19,500.00$ Pump Station Panels 45,000.00$ 41,775.00$ 41,775.00$ 3,225.00$ Litchfield Tank Painting 250,000.00$ Altitude Valve Debordieu 60,000.00$ Chemical Pump Controls 25,000.00$ 23,640.00$ 23,640.00$ 1,360.00$ Filter Control Panels SIWTP 60,000.00$ 19,863.00$ 19,863.00$ 40,137.00$ VFD SI WTP Raw Water 40,000.00$ Meter Replacement Program 50,000.00$

Total: 3,108,000.00$ 912,409.21$ 30,000.00$ 1,039,312.21$ (46,312.21)$

1 Variance includes $30k contingency

FY2019 DECAP BUDGET

GEORGETOWN COUNTY WATER & SEWER DISTRICT PERIOD4

BUDGETED REVENUES and EXPENSES PAY PERIODS8

AS OF 10-31-18

MONTH Y-T-D

OPERATING REVENUES $1,100,759.37 $5,113,028.25

OPERATING EXPENDITURES 1,332,295.18 4,698,432.86------------------- --------------------- GAIN (LOSS) ($231,535.81) $414,595.39

TOTAL REVENUES $1,344,453.78 6,116,989.93$

TOTAL EXPENDITURES 1,546,225.12 5,517,337.70

GAIN (LOSS) ($201,771.34) $599,652.23

1 11/19/18



MONTH LAST YEAR Y-T-D LAST YEAR % CHANGEWATER FUND

Water Volume Charge 315,501.68 303,932.19 1,654,922.76 1,559,451.84 6.12%Water Service Connection 29,359.00 20,950.00 82,773.00 95,423.00 -13.26%Meter Placement Charge 1,204.00 172.00 2,752.00 172.00 1500%Backflow Inspection Charge 9,742.65 9,197.73 38,678.19 36,408.26 6.23%Water DECAP Charge 55,085.73 41,386.34 219,108.01 162,666.45 34.70%Other Operating Reimb. 3,171.42 903.00 22,919.24 17,121.46 33.86%

414,064.48 376,541.26 2,021,153.20 1,871,243.01 8.01%WASTEWATER FUND

Sewer Volume Charge 372,284.12 345,777.24 1,866,780.38 1,801,396.93 3.63%Sewer Service Connection 0.00 0.00 0.00 192.00 -100.00%Sewer Tap / Step Unit 12,606.00 19,766.00 36,952.58 44,020.58 -16.06%Sewer Service Inspection 3,168.00 1,632.00 8,448.00 7,104.00 18.92%Sewer Reconnect 0.00 0.00 0.00 0.00 n/aSewer DECAP Charge 85,179.77 60,046.77 341,242.13 239,454.36 42.51%Other Operating Reimb. 3,751.20 3,617.00 13,904.20 13,761.23 1.04%

476,989.09 430,839.01 2,267,327.29 2,105,929.10 7.66%BILLING & COLLECTION

Customer Charge 152,791.31 149,942.89 610,409.08 598,422.08 2.00%Service Charge 10,549.00 9,430.00 41,037.73 41,578.00 -1.30%Reconnect Charge 14,031.00 10,730.00 31,130.00 35,460.00 -12.21%Late Payment Processing 6,952.31 6,188.98 29,455.05 25,123.32 17.24%Returned Check Fees 840.00 660.00 2,670.00 3,030.00 -11.88%

185,163.62 176,951.87 714,701.86 703,613.40 1.58%GENERAL ADMINISTRATION

Interest Income 26,639.00 11,037.18 101,808.07 39,412.89 158.31%Discounts Earned 265.53 45.80 602.26 456.48 31.94%Finance Charge 0.00 0.00 0.00 734.68 -100.00%Credit Card Fees 1,829.33 1,536.24 6,553.37 6,423.57 2.02%Credit Card Charges (5,092.00) (5,720.81) (23,078.64) (23,284.21) -0.88%Miscellaneous Income 496.32 1,141.80 2,825.75 1,658.92 70.34%

24,138.18 8,040.21 88,710.81 25,402.33 249.22%ENGINEERING

Engineering Income 404.00 (8,091.00) 21,135.09 316.87 6569.96%

TOTAL OPERATING REVENUES 1,100,759.37 984,281.35 5,113,028.25 4,706,504.71 8.64%

2 11/19/18

MONTH LAST YEAR Y-T-D LAST YEAR % CHANGERESTRICTED INCOME

Availability Charge - Water 120,282.11 117,035.15 478,436.72 459,999.38 4.01%Availability Charge - Sewer 106,910.35 107,763.28 428,232.07 429,902.61 -0.39%Water & Sewer Assessments 3,174.58 6,573.87 35,613.36 24,225.42 47.01%Interest Income 456.33 741.56 1,636.88 2,712.16 -39.65%Demand Charge - Water 6,941.41 8,085.17 33,232.79 30,214.72 9.99%Demand Charge - Sewer 5,929.63 6,321.42 26,809.86 29,240.26 -8.31%

243,694.41 246,520.45 1,003,961.68 976,294.55 2.83%

TOTAL REVENUES 1,344,453.78 1,230,801.80 6,116,989.93 5,682,799.26 7.64%

3 11/19/18


EXPENDITURES AS OF 10-31-18

MONTH LAST YEAR Y-T-D LAST YEAR % CHANGEPERSONNEL SERVICES

Salaries & Wages - Regular * 288,975.46 284,011.00 1,191,211.93 1,131,408.19 5.29%Salaries & Wages - Overtime 16,663.83 9,082.66 51,017.72 40,649.58 25.51%FICA Tax Expense 22,614.80 21,688.07 91,500.48 86,600.11 5.66%Personnel Insurance 63,917.37 60,206.59 315,674.20 237,376.51 32.98%Retirement 44,084.24 40,122.19 179,076.18 160,251.18 11.75%Workman's Compensation 0.00 0.00 17,947.25 15,484.50 15.90%Other Payroll Expenses 9,469.72 10,022.00 38,088.88 39,843.00 -4.40%

TOTAL PERSONNEL SERVICES 445,725.42 425,132.51 1,884,516.64 1,711,613.07 10.10%

CONTRACTUAL SERVICESRents & Leases - Vehicles 671.57 553.85 2,333.11 2,215.40 5.31%Rents & Leases - Other Equip. 4,889.20 3,398.76 21,319.72 19,512.32 9.26%Utilities 132,837.66 128,985.33 509,864.19 450,499.91 13.18%Sewer Service Charges 127,521.98 31,199.45 197,993.87 170,195.05 16.33%Telephone & Commun. Lines 9,619.11 9,287.57 37,006.46 37,643.53 -1.69%Insurance - Operations 13,906.55 12,460.48 54,641.89 47,729.46 14.48%Professional Services - Legal 0.00 0.00 73.00 596.71 -87.77%Professional Services - Consultants 0.00 0.00 0.00 0.00 -100.00%Professional Services - Other 506.50 535.78 35,720.02 27,430.21 30.22%Employee Uniforms 2,077.99 606.80 4,396.73 6,529.38 -32.66%Service & Maint. Contracts 51,249.79 48,331.20 274,190.43 276,233.25 -0.74%

TOTAL CONTRACTUAL SERVICES 343,280.35 235,359.22 1,137,539.42 1,038,585.22 9.53%

SUPPLIES and MATERIALSOperating Supplies & Material 13,219.49 16,942.60 51,052.34 37,423.48 36.42%Water Purchased for Resale 11,726.94 0.00 135,425.45 58,238.50 132.54%Auto Supplies 13,570.15 12,374.98 60,128.15 44,072.24 36.43%Printing & Office Supplies 1,551.68 2,772.07 18,600.02 15,665.58 18.73%Lab Treatment Supplies & Mat. 88,294.27 60,831.86 237,664.11 233,261.21 1.89%

TOTAL SUPPLIES and MATERIALS 128,362.53 92,921.51 502,870.07 388,661.01 29.39%

MAINTENANCE and REPAIRMaint & Repair-Bldgs & Ground 19,724.60 1,750.11 29,111.29 22,965.92 26.76%Maint & Repair-Facilities 158,968.31 96,278.45 343,301.32 285,579.13 20.21%Maint & Repair-Equipment 11,036.30 10,733.65 40,268.41 52,831.88 -23.78%Maint & Repair-Vehicles 6,771.47 13,256.18 23,022.78 37,167.56 -38.06%

TOTAL MAINTENANCE and REPAIR 196,500.68 122,018.39 435,703.80 398,544.49 9.32%

This Month Last Year * # of Employees 78 80

4 11/19/18

MONTH LAST YEAR Y-T-D LAST YEAR % CHANGEBUSINESS and TRAVEL EXPENSE

Travel Expense 50.00 199.36 1,685.24 982.00 71.61%Private Vehicle Expense 342.71 194.52 963.20 1,643.59 -41.40%Postage & Delivery 803.41 1,214.56 5,333.92 6,264.18 -14.85%Employee Training 4,850.30 2,073.68 11,701.17 4,582.69 155.33%Memberships & Meetings 812.32 729.00 13,327.42 6,563.00 103.07%Board Member Per Diem 445.00 460.00 2,075.00 3,060.00 -32.19%Prof. Books & Periodicals 0.00 226.00 525.37 2,196.27 -76.08%Public Information 440.51 424.00 1,860.37 2,343.67 -20.62%Miscellaneous Expenses 981.38 1,681.78 8,300.20 2,748.32 202.01%

TOTAL BUSINESS and TRAVEL EXP 8,725.63 7,202.90 45,771.89 30,383.72 50.65%

CAPITAL OUTLAYLand & Land Improvements 0.00 0.00 0.00 0.00 -100.00%Bldg. & Fixed Equipment 0.00 0.00 0.00 0.00 -100.00%Automotive Equipment 0.00 0.00 0.00 46,882.00 -100.00%Operational & Constr. Equip. 39,854.29 8,619.27 46,128.27 54,116.97 -14.76%Furniture & Fixtures 6,676.80 160.49 7,632.30 1,122.27 580.08%Construction Material 18,639.97 61,628.10 75,961.26 107,566.14 -29.38%Professional Services 0.00 0.00 0.00 0.00 -100.00%

TOTAL CAPITAL OUTLAY 65,171.06 70,407.86 129,721.83 209,687.38 -38.14%

MISCELLANEOUSContingency 0.00 0.00 0.00 0.00 -100.00%Deprec. & Capital Replacement 144,432.16 105,599.77 577,016.86 418,787.53 37.78%Bad Debts 97.35 0.00 97.35 0.00 n/aMiscellaneous Other 0.00 0.00 (14,805.00) 0.00 n/a

TOTAL MISCELLANEOUS 144,529.51 105,599.77 562,309.21 418,787.53 34.27%

TOTAL OPERATING EXPENDITURES 1,332,295.18 1,058,642.16 4,698,432.86 4,196,262.42 11.97%

DEBT SERVICEBond & Interest Payments 213,929.94 143,906.27 818,904.84 678,070.54 20.77%Cushion Fund Contributions 0.00 0.00 0.00 0.00 n/a

TOTAL DEBT SERVICE 213,929.94 143,906.27 818,904.84 678,070.54 20.77%

TOTAL EXPENDITURES 1,546,225.12 1,202,548.43 5,517,337.70 4,874,332.96 13.19%

5 11/19/18



ACTUAL YTD BUDGET YTD VARIANCE % VARIANCEWATER FUND

Water Volume Charge 1,654,922.76 1,453,053.33 201,869.43 13.89%Water Service Connection 82,773.00 71,333.33 11,439.67 16.04%Meter Placement Charge 2,752.00 666.67 2,085.33 312.80%Backflow Inspection Charge 38,678.19 37,833.33 844.86 2.23%Water DECAP Charge 219,108.01 216,182.33 2,925.68 1.35%Other Operating Reimb. 22,919.24 20,000.00 2,919.24 14.60%

2,021,153.20 1,799,069.00 222,084.20 12.34%WASTEWATER FUND

Sewer Volume Charge 1,866,780.38 1,706,493.00 160,287.38 9.39%Sewer Service Connection 0.00 333.33 (333.33) -100.00%Sewer Tap / Step Unit 36,952.58 33,333.33 3,619.25 10.86%Sewer Service Inspection 8,448.00 7,158.67 1,289.33 18.01%Sewer Reconnect 0.00 0.00 (0.00) -100.00%Sewer DECAP Charge 341,242.13 364,455.00 (23,212.87) -6.37%Other Operating Reimb. 13,904.20 21,666.67 (7,762.47) -35.83%

2,267,327.29 2,133,440.00 133,887.29 6.28%BILLING & COLLECTION

Customer Charge 610,409.08 611,583.33 (1,174.25) -0.19%Service Charge 41,037.73 40,000.00 1,037.73 2.59%Reconnect Charge 31,130.00 36,666.67 (5,536.67) -15.10%Late Payment Processing 29,455.05 28,000.00 1,455.05 5.20%Returned Check Fees 2,670.00 3,000.00 (330.00) -11.00%

714,701.86 719,250.00 (4,548.14) -0.63%GENERAL ADMINISTRATION

Interest Income 101,808.07 46,000.00 55,808.07 121.32%Discounts Earned 602.26 333.33 268.93 80.68%Finance Charge 0.00 166.67 (166.67) -100.00%Credit Card Fees 6,553.37 6,650.00 (96.63) -1.45%Credit Card Charges (23,078.64) (23,333.33) 254.69 -1.09%Miscellaneous Income 2,825.75 12,666.67 (9,840.92) -77.69%

88,710.81 42,483.33 46,227.48 108.81%ENGINEERING

Engineering Income 21,135.09 25,366.67 (4,231.58) -16.68%

TOTAL OPERATING REVENUES 5,113,028.25 4,719,609.00 393,419.25 8.34%

6 11/19/18

ACTUAL YTD BUDGET YTD VARIANCE % VARIANCERESTRICTED INCOME

Availability Charge - Water 478,436.72 472,044.00 6,392.72 1.35%Availability Charge - Sewer 428,232.07 411,592.67 16,639.40 4.04%Water & Sewer Assessments 35,613.36 133,333.33 (97,719.97) -73.29%Interest Income 1,636.88 666.67 970.21 145.53%Demand Charge - Water 33,232.79 28,333.33 4,899.46 17.29%Demand Charge - Sewer 26,809.86 35,000.00 (8,190.14) -23.40%

1,003,961.68 1,080,970.00 (77,008.32) -7.12%

TOTAL REVENUES 6,116,989.93 5,800,579.00 316,410.93 5.45%

7 11/19/18

GEORGETOWN COUNTY WATER & SEWER DISTRICT BUDGETED EXPENDITURES FOR PERIOD ENDING 10-31-18

ACTUAL YTD BUDGET YTD VARIANCE % VARIANCEPERSONNEL SERVICES

Salaries & Wages - Regular 1,191,211.93 1,178,258.15 (12,953.78) -1.10%Salaries & Wages - Overtime 51,017.72 38,400.00 (12,617.72) -32.86%FICA Tax Expense 91,500.48 93,633.23 2,132.75 2.28%Health Insurance 315,674.20 281,285.33 (34,388.87) -12.23%Retirement 179,076.18 178,464.62 (611.56) -0.34%Workman's Compensation 17,947.25 25,000.00 7,052.75 28.21%Other Payroll Expenses 38,088.88 50,248.67 12,159.79 24.20%

TOTAL PERSONNEL SERVICES 1,884,516.64 1,845,290.00 (39,226.64) -2.13%

CONTRACTUAL SERVICESRents & Leases - Vehicles 2,333.11 2,400.00 66.89 2.79%Rents & Leases - Other Equip. 21,319.72 15,966.67 (5,353.05) -33.53%Utilities 509,864.19 463,434.33 (46,429.86) -10.02%Sewer Service Charges 197,993.87 158,927.33 (39,066.54) -24.58%Telephone & Commun. Lines 37,006.46 38,980.00 1,973.54 5.06%Insurance - Operations 54,641.89 56,975.00 2,333.11 4.09%Professional Services - Legal 73.00 5,000.00 4,927.00 98.54%Professional Services - Consultants 0.00 0.00 0.00 n/aProfessional Services - Other 35,720.02 26,116.67 (9,603.35) -36.77%Employee Uniforms 4,396.73 5,838.33 1,441.60 24.69%Service & Maint. Contracts 274,190.43 247,409.33 (26,781.10) -10.82%

TOTAL CONTRACTUAL SERVICES 1,137,539.42 1,021,047.67 (116,491.75) -11.41%

SUPPLIES and MATERIALSOperating Supplies & Material 51,052.34 54,412.33 3,359.99 6.18%Water Purchased for Resale 135,425.45 108,824.00 (26,601.45) -24.44%Auto Supplies 60,128.15 52,033.33 (8,094.82) -15.56%Printing & Office Supplies 18,600.02 16,982.33 (1,617.69) -9.53%Lab Treatment Supplies & Mat. 237,664.11 208,928.33 (28,735.78) -13.75%

TOTAL SUPPLIES and MATERIALS 502,870.07 441,180.33 (61,689.74) -13.98%

MAINTENANCE and REPAIRMaint & Repair-Bldgs & Ground 29,111.29 41,571.67 12,460.38 29.97%Maint & Repair-Facilities 343,301.32 334,691.00 (8,610.32) -2.57%Maint & Repair-Equipment 40,268.41 58,253.33 17,984.92 30.87%Maint & Repair-Vehicles 23,022.78 53,635.67 30,612.89 57.08%

TOTAL MAINTENANCE and REPAIR 435,703.80 488,151.67 52,447.87 10.74%

8 11/19/18

ACTUAL YTD BUDGET YTD VARIANCE % VARIANCEBUSINESS and TRAVEL EXPENSE

Travel Expense 1,685.24 9,846.67 8,161.43 82.89%Private Vehicle Expense 963.20 1,760.00 796.80 45.27%Postage & Delivery 5,333.92 39,006.67 33,672.75 86.33%Employee Training 11,701.17 17,083.33 5,382.16 31.51%Memberships & Meetings 13,327.42 12,571.67 (755.75) -6.01%Board Member Per Diem 2,075.00 3,333.33 1,258.33 37.75%Prof. Books & Periodicals 525.37 1,216.67 691.30 56.82%Public Information 1,860.37 3,800.00 1,939.63 51.04%Miscellaneous Expenses 8,300.20 9,683.33 1,383.13 14.28%

TOTAL BUSINESS and TRAVEL EXPENSE 45,771.89 98,301.67 52,529.78 53.44%

CAPITAL OUTLAYLand & Land Improvements 0.00 0.00 0.00 100.00%Bldg. & Fixed Equipment 0.00 0.00 0.00 100.00%Automotive Equipment 0.00 66,666.67 66,666.67 100.00%Operational & Constr. Equip. 46,128.27 93,750.00 47,621.73 50.80%Furniture & Fixtures 7,632.30 5,166.67 (2,465.63) -47.72%Construction Material 75,961.26 82,419.00 6,457.74 7.84%Professional Services 0.00 0.00 0.00 100.00%

TOTAL CAPITAL OUTLAY 129,721.83 248,002.33 118,280.50 47.69%

MISCELLANEOUSContingency 0.00 116,666.67 116,666.67 100.00%Deprec. & Capital Replacement 577,016.86 597,304.00 20,287.14 3.40%Bad Debts 97.35 1,666.67 1,569.32 94.16%Miscellaneous Other (14,805.00) 0.00 14,805.00 n/a

TOTAL MISCELLANEOUS 562,309.21 715,637.33 153,328.12 21.43%

TOTAL OPERATING EXPENDITURES 4,698,432.86 4,857,611.00 159,178.14 3.28%

DEBT SERVICEBond & Interest Payments 818,904.84 818,905.00 0.16 0.00%Cushion Fund Contributions 0.00 0.00 0.00 n/a

TOTAL DEBT SERVICE 818,904.84 818,905.00 0.16 0.00%

TOTAL EXPENDITURES 5,517,337.70 5,676,516.00 159,178.30 2.80%

9 11/19/18

GEORGETOWN COUNTY WATER & SEWER DISTRICT CASH and SHORT TERM INVESTMENTS

9-30-18 10-31-18NON-RESTRICTED ACCOUNTS

Operation & Maintenance Account 4,572,241.14 4,832,544.73Customer Deposits 502,067.07 501,191.07Cash on Hand 2,100.00 2,100.00

5,076,408.21 5,335,835.80

RESTRICTED ACCOUNTSPlantersville Sewer Assessments 329,871.12 331,333.07South Causeway Sewer Assessments 307,349.49 307,458.70North Causeway Sewer Assessments 112,084.15 112,123.98Brock Road Sewer Assessments 11,918.43 11,922.66Pleasant Hill Water Assessments 432,836.22 434,820.98Beaumont Drive Water Assessments 23,061.83 23,070.02Cherokee Drive Water Assessments 20,786.82 20,794.21Commanche Assessments 7,254.15 7,256.73Pawleys S. Comm. Sewer Assessments 35,941.02 35,953.792015 Refund Bond & Int. Redempt. Fund 779,542.37 906,056.441989 & 98 Refund Bond & Int. Redemp. 85,466.16 113,954.922011A SRF Bond & Int. Redemp. Fund 21,005.28 42,010.552011B SRF Bond & Int. Redemp. Fund 11,609.34 23,218.60Economic Dev. Grant Matching Funds 500,000.00 500,000.00FmHA Bond Cushion Funds 150,084.00 150,084.00Depreciation & Capital Replacement 3,678,059.43 3,792,461.34Contingency Fund 825,000.33 825,000.33Reservation Fees 161,290.50 161,290.50Good Neighbor Contributions 55,975.81 55,874.01Harmony Community Impact Fees 31,360.00 31,360.00Water Impact Fees 3,723,612.84 3,732,136.45 *Sewer Impact Fees 4,080,726.76 4,097,687.21 *

15,384,836.05 15,715,868.49

CONSTRUCTION ACCOUNTSNo Active Projects 0.00 0.00

0.00 0.00

TOTAL CASH and SHORT TERM INVESTMENTS 20,461,244.26 21,051,704.29

CURRENT YR. LAST YEAR*IMPACT FEES COLLECTED OCT. '18 FY2019 Y-T-D FY2018 Y-T-D

Water Impact Fees 30,383.00 201,101.00 123,011.00Sewer Impact Fees 15,505.00 169,800.00 (2,285.00)

45,888.00 370,901.00 120,726.00

TOTAL NON-RESTRICTED

TOTAL RESTRICTED

10 11/19/18

F/Y 2019 CUSTOMERS and R.E.U.s

# CUSTOMERS GTN. W.N. G.C. TOTALBEG. of YEAR 6,386 16,575 635 23,596 JULY 6,389 16,598 635 23,622 AUGUST 6,395 16,600 636 23,631 SEPTEMBER 6,403 16,615 637 23,655 OCTOBER 6,414 16,619 637 23,670 NOVEMBER - - - - DECEMBER - - - - JANUARY - - - - FEBRUARY - - - - MARCH - - - - APRIL - - - - MAY - - - - JUNE - - - -

# R.E.U. WATER GTN. W.N. G.C. TOTAL

BEG. of YEAR 5,491 27,575 1,131 34,197 JULY 5,505 27,640 1,129 34,274 AUGUST 5,506 27,647 1,130 34,283 SEPTEMBER 5,385 28,238 1,120 34,743 OCTOBER 5,387 28,209 1,121 34,717 NOVEMBER - - - - DECEMBER - - - - JANUARY - - - - FEBRUARY - - - - MARCH - - - - APRIL - - - - MAY - - - - JUNE - - - -

WASTEWATER GTN. W.N. TOTALBEG. of YEAR 5,061 21,599 26,660 JULY 5,121 21,650 26,771 AUGUST 5,133 21,657 26,790 SEPTEMBER 5,102 21,625 26,727 OCTOBER 5,115 21,626 26,741 NOVEMBER - - - DECEMBER - - - JANUARY - - - FEBRUARY - - - MARCH - - - APRIL - - - MAY - - - JUNE - - -

11 11/19/18

OCTOBER 2018 INVESTMENTS

BANK ACCOUNTS

3,169,648.37 LGIP 2.0949%6,821,663.80 TD Bank 1.11%

10,000,857.07 TD Bank 2.065% to 2.461%

19,992,169.24

BANK of NEW YORK - MELLON TRUST CO.

21,005.28 2011A SRF B&I Redemption11,609.34 2011B SRF B&I Redemption

0.00

32,614.62

$20,024,783.86 TOTAL INVESTMENTS and INTEREST BEARING ACCOUNTS

12 11/19/18

GOOD NEIGHBOR CONTRIBUTIONS

OCT. 2018 BALANCE $55,874.01

CUSTOMER DISBURSEMENTSCONTRIBUTIONS TO CUSTOMERS

F/Y 1992 559.00 0.00F/Y 1993 828.00 77.03F/Y 1994 1,500.96 345.91F/Y 1995 1,818.23 870.73F/Y 1996 3,560.00 553.28F/Y 1997 5,634.00 2,145.89F/Y 1998 8,120.00 5,211.32F/Y 1999 8,827.50 4,630.83F/Y 2000 11,324.13 13,054.26F/Y 2001 11,745.16 7,085.01F/Y 2002 10,846.32 17,157.74F/Y 2003 10,547.00 8,317.78F/Y 2004 10,782.00 11,001.00F/Y 2005 10,738.50 12,577.95F/Y 2006 10,246.00 13,948.67F/Y 2007 11,343.00 17,095.99F/Y 2008 10,917.00 12,830.61F/Y 2009 20,453.00 13,291.20F/Y 2010 12,788.00 18,447.40F/Y 2011 13,889.50 11,934.16F/Y 2012 15,370.82 7,783.46F/Y 2013 13,974.00 4,037.73F/Y 2014 15,339.95 8,612.84F/Y 2015 13,610.00 8,549.12F/Y 2016 12,974.00 9,146.18F/Y 2017 12,405.00 6,517.17F/Y 2018 11,718.00 5,779.72

REFERRALS/F/Y 2019 APPROVED

JULY 945.00 492.65 7 / 7AUGUST 909.00 1,057.61 10 / 10SEPTEMBER 908.00 276.14 3 / 4OCTOBER 906.00 1,027.65 6 / 6NOVEMBER 0.00 0.00DECEMBER 0.00 0.00JANUARY 0.00 0.00FEBRUARY 0.00 0.00MARCH 0.00 0.00APRIL 0.00 0.00MAY 0.00 0.00JUNE 0.00 0.00

F/Y '19 Y-T-D 3,668.00 2,854.05

13 11/19/18

Revenue Variances - Favorable


Water Volume Charge 1,654,922.76 1,453,053.33 1,559,451.84 201,869.43 Sewer Volume Charge 1,866,780.38 1,706,493.00 1,801,396.93 160,287.38

Water and Sewer Volume Charges have a significant positive variance as expected in the first three months ofthe year. Compared to last year at this time, Water Volume Charges are up 6.1% and Sewer Volume Charges are up 3.6%.


Interest Income 101,808.07 46,000.00 39,412.89 55,808.07

The increase in interest rates was anticipated and budgeted as can be seen when the budget is compared tothe actual in September 2017, however rates have increased beyond what was anticipated during the budget process.

Revenue Variances - Unfavorable


Reconnect Charge 31,130.00 36,666.67 35,460.00 (5,536.67)

Reconnect Charges were under budget last month because of the hurricane, but the variance improved considerable when normal operations resumed.

Variance AnalysisOctober-18

14 11/19/18


Expense Variances - Unfavorable


Salaries & Wages 1,191,211.93 1,178,258.15 1,131,408.19 (12,953.78) Salaries & Wages - Overtime 51,017.72 38,400.00 40,649.58 (12,617.72)

Salaries and Wages rarely has a negative variance and has improved nearly $6,000 compared to last month. This variance should continue to improve through the year. Overtime worsened as overtime earned during the hurricane and flood was paid.


Health Insurance 315,674.20 281,285.33 237,376.51 (34,388.87)

The State required the District to pay an upfront deposit of $52,462 for health insurance this year tobe applied to the June 2019 health insurance invoice.


Utilities 509,864.19 463,434.33 450,499.91 (46,429.86)

The budget for power has been affected by the hurricane. The pump stations were pumping at capacityin many locations due to flooding. Also, poor raw water quality required additional treatment at the water plantand staff used wells to supplement water production and reduce treatment costs.


Sewer Service Charges 197,993.87 158,927.33 170,195.05 (39,066.54)

The Sewer Service Charges billings from the City & Grand Strand are now current. The Grand Strand invoicefor October was more than double the usual billing due to flooding.

15 11/19/18


Expense Variances - Unfavorable (cont.)


Service & Maint. Contracts 274,190.43 247,409.33 276,233.25 (26,781.10)

SC DHEC bills the annual water system fees ($74,798) in July of each year. This variance will remain negativeuntil mid-year as the costs are spread out through the year. The variance improved from (37,384) in September.


Water Purchased for Resale 135,425.45 108,824.00 58,238.50 (26,601.45)

The water plant's production was limited by a problem with the raw water intake. The District purchased additional water from Grand Strand as a result.


Auto Supplies 60,128.15 52,033.33 44,072.24 (8,094.82)

Auto supplies is the fuel cost for the District's vehicles. Gas was budgeted at $2.50 per gallon and diesel at $2.75 per gallon. In addition to higher than budgeted prices, the District purchased 6,000 gallons more fuel in the first four months of the year compared to the same time period last year.


Lab Treatment Supplies & Mat. 237,664.11 208,928.33 233,261.21 (28,735.78)

This variance became negative in October as expected. Very poor raw water quality at the Sandy Island Water Treatment plant required additional treatment chemicals. It is anticipated to continue to worsen in November and then improve as the raw water quality improves and demand decreases.

Actual YTD Budget YTD (Actual) (Budget to Actual) Maint. & Repairs - Facilities 343,301.32 334,691.00 285,579.13 (8,610.32)

The budget for Maint. & Repairs- Facilities contains both planned and unplanned maintenance costs. Largeunplanned repairs can shift this variance negative. The variance started the month with a positive $66,685 balance.

16 11/19/18


Expense Variances - Favorable


Maint. & Repairs - Equipment 40,268.41 58,253.33 52,831.88 17,984.92 Maint. & Repairs - Vehicles 23,022.78 53,635.67 37,167.56 30,612.89

The District terminated the fixed cost First Vehicle Services contract for vehicle and equipment maintenance. The District is using a number of local vendors to provide repairs and maintenance.

Number of Cut-offs in October 302District Terminated Accounts 34

17 11/19/18

ADJUSTMENT STATISTICS301 304 684 217 236 165 166 381 475 210 225 329

22,435.33$ 20,029.36$ 46,496.25$ 16,693.68$ 19,663.65$ 12,424.00$ 28,468.11$ 46,410.82$ 49,002.59$ 26,511.59$ 17,299.28$ 29,978.26$ ADJUSTMENT

TYPE OCT. '18 SEPT. '18 AUGUST '18 JULY '18 JUNE '18 MAY '18 APRIL '18 MARCH '18 FEB. '18 JAN. '18 DEC. '17 NOV. '17

SEWER DEMAND 169.05 - 708.40 40.25 - - - - - - - 77.42 # of Adjustments 2 - 1 1 - - - - - - - 4 Average per Adjustment 84.53 - 708.40 40.25 - - - - - - - 19.36

WATER DEMAND 172.26 - 561.44 31.90 - - - - - - - 70.24 # of Adjustments 2 - 1 1 - - - - - - - 4 Average per Adjustment 86.13 - 561.44 31.90 - - - - - - - 17.56

BACKFLOW ADMIN. FEE 2.47 2.47 - 54.34 2.47 - 2.47 - - - 1,363.05 - # of Adjustments 1 1 - 1 1 - 1 - - - 23 - Average per Adjustment 2.47 2.47 - 54.34 2.47 - 2.47 - - - 59.26 -

CUSTOMER CHARGE 6.50 - - - - 16.95 18.27 - - 190.95 - 6.50 # of Adjustments 1 - - - - 2 3 - - 2 - 1 Average per Adjustment 6.50 - - - - 8.48 6.09 - - 95.48 - 6.50

IRRIGATION USE 1,183.63 920.10 3,210.35 2,047.40 192.79 67.25 233.93 73.28 1,211.52 527.57 - 2,080.99 # of Adjustments 6 5 9 6 3 3 4 6 8 10 - 13 Average per Adjustment 197.27 184.02 356.71 341.23 64.26 22.42 58.48 12.21 151.44 52.76 - 160.08

SEWER AVAILABILITY 56.76 137.45 - - - 23.44 76.18 - - 168.77 33.87 65.87 # of Adjustments 1 2 - - - 3 5 - - 2 3 3 Average per Adjustment 56.76 68.73 - - - 7.81 15.24 - - 84.39 11.29 21.96

SEWER VOLUME CHARGE 13,174.28 11,795.58 28,441.14 12,346.89 13,924.55 9,874.71 21,139.42 33,547.11 31,715.46 19,583.98 8,679.14 22,259.40 # of Adjustments 112 120 277 115 123 69 66 167 197 92 84 160 Average per Adjustment 117.63 98.30 102.68 107.36 113.21 143.11 320.29 200.88 160.99 212.87 103.32 139.12

WATER AVAILABILITY 234.49 103.46 - - - 4.67 9.34 2.57 405.78 46.70 5.36 32.69 # of Adjustments 4 1 - - - 1 2 1 3 3 1 2 Average per Adjustment 58.62 103.46 - - - 4.67 4.67 2.57 135.26 15.57 5.36 16.35

WATER VOLUME CHARGE 4,530.68 6,660.97 11,684.89 1,965.28 5,297.52 1,622.57 5,739.73 10,654.19 14,939.54 4,784.71 3,051.91 5,155.21 # of Adjustments 114 135 245 78 74 52 61 160 224 86 86 131 Average per Adjustment 39.74 49.34 47.69 25.20 71.59 31.20 94.09 66.59 66.69 55.64 35.49 39.35

PENALTY 194.64 157.33 1,052.02 207.62 111.51 414.41 58.77 933.67 484.14 1,208.91 145.95 29.94 # of Adjustments 51 39 148 15 34 34 20 46 40 15 21 10 Average per Adjustment 3.82 4.03 7.11 13.84 3.28 12.19 2.94 20.30 12.10 80.59 6.95 2.99

RETURNED CHECK FEE - - - - - - - - - - - - # of Adjustments - - - - - - - - - - - - Average per Adjustment - - - - - - - - - - - -

INSTALLMENT PAYMENTS 2,710.57 252.00 838.01 - 134.81 400.00 1,190.00 1,200.00 246.15 - 4,020.00 200.00 # of Adjustments 7 1 3 - 1 1 4 1 3 - 7 1 Average per Adjustment 387.22 252.00 279.34 - 134.81 400.00 297.50 1,200.00 82.05 - 574.29 200.00

RECONNECT FEES - - - - - - - - - - - - # of Adjustments - - - - - - - - - - - - Average per Adjustment - - - - - - - - - - - -

18 11/19/18