Generic Professional eBook

8/13/2019 Generic Professional eBook

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Building an eBookwith Powerpoint:

An Activity/Resource withMultiple Applications

Julia HengstlerEdTech Faculty of Ed

Julia Hengstler Faculty of Education Vancouver Island University



The Plan

• Introduction

– Explanation of an ebook:

• What is it?

• What can it do?• What can it be used for?

• Advantages & Challenges

• Process & Activities

– How to build an ebook – Choose Activity Strand

– Build the ebook

• Feedback Form




The Introduction




What is an ebook?

• Imagine a book on electronic steroids

• Generated using software – Eg.’s:

• MS PowerPoint (which we’ll use) • OpenOffice Impress (free open source software

http://www.openoffice.org/)

• May include combinations of (*’ed ones we’ll usetoday)

– Text* – Images*

– Narration*

– Multimedia Objects: video clips, sound bites,animations, demos, screen captures




What could an ebook do?

• Useful for organizing & combining textwith items such as

– Oral histories

– Eportfolios

– Interviews (text, audio, video)

– Processes

– Explanations

– Illustrations & Photos

– Demonstrations – Cameo appearances by specialists

– Lectures

– Music




Why use an ebook?

• Use for

– Promotion

– Archiving events, historical snapshots,etc.

– Instruction

– Assignments

– Presentations

– Creating reuseable editable resources




What are the advantages?

• Currency—easy to modify data

• Versioning—easy to tailor versions

• Scalability—can share with many at noadditional cost

• Accessibility—deploy on Internet

• Uniqueness—activities/resources

• Networking with others

• Raising profile—individuals/ departments,

achievements/projects• Developing Info Tech skills

• Establishing quality benchmarks




What Are Some

of the Challenges?

• Allocation of resources (time/personnel)to develop

• Pro-D to support creation

• Digital Divide (connectivity/bandwidth)• Reliability of technology

• Proprietary software

• Compatibility when embedding objects

• Copyright: clearance, protection esp.

when collaborating• Safety & individual data protection

• Release forms for all images, sounds,videos where an individual is identified




Initial Steps & Strand Selection




1. Select Theme & Storyboard the eBook

• Collect data or pick theme(s) – Know your purpose & know your target

audience(s)

– If you are building the books from existingresources—get your materials together

– Select the “theme” or message of the ebook

• Brainstorm to draft a storyboard – What do you want the book to say—or is the

development of a narrative an “assignment”for users interacting with the book?

– Develop a potential “plot” by organizing aflow of story or data

– Use “stickies” if useful (Google “free sticky

notes” if you like an e-version)

Preparing for eBook




2. Identify & Collect Media

• Identify appropriate media object types :

– Images

– Sounds – Videos

• Identify possible media objects egs.

– suitable to theme & possible plot lines

– eg. interviews with this or that person;video clip of “X”; oral history clip

• Locate/create actual media resources

• Collect the media resources

Preparing for eBook




Activity Strand Selection




To do the activities, you need to pick an option:

A) “Pirates”: Workshop suggested example

– intentionally kept basic

– appropriate if you are unfamiliar with

using PPT, authoring narratives or justdon’t want to have to think this soon afterNew Year’s

– Media search completed by presenter:links will be provided for you to collect

images & embed in PPT ebook – Storyboarding concept for flowcompleted by presenter: narrative & bookto be completed by you according toprearranged steps

– Finished eBook Eg. with Text Audio ppt

Strands for Workshop


http://localhost/var/www/apps/conversion/tmp/scratch_2/.../education/ed_tech/course_sessions/lang_arts/ebook/finished%20ebook_audio.ppt

http://localhost/var/www/apps/conversion/tmp/scratch_2/.../education/ed_tech/course_sessions/lang_arts/ebook/finished%20ebook_audio.ppt



B) “?”: Design your own

– select this if you’re fluent withtechnology & the Internet, are quickthinking, have experience with PowerPoint & designing narratives

– You’ll need to quickly select a theme

– You’ll need to quickly search & locate 2or more media examples online (orpreviously collected)

– You’ll need to develop a quick narrativestructure

– You’ll need to flip between processsteps, the guided activities for “Pirates”&your own activities

Strands for Workshop




Select Your Strand Now




Organizing Folders

3) Prepare a place to collect & organize the media

– Use an intuitive folder structure with namesthat suit the media or project

– For this workshop:

• Go to your U drive (or other location onpersonal computer) & create a folder called“pirate_images”

• Right-click in a blank area of the drive &

select New then Folder• Right-click on the New Folder and rename it

to “pirate_images”




4) Search for necessary media(This has been done for you, but if you had to do ithere are the steps)

– Determine a sufficient number of media objects(eg. 3,4,5)

– Find the images (preset images for the Piratesactivity strand)

• Go to Google

• Click on Images

• Click on Advanced Image Search at the right ofthe text bar

• Collect the URL (addresses) if providing linksto others

– Note: Images are also available through PPT orWord clip-art—we’ll try that route afterlocating/storing online images

Finding* the Media Objects




• Copyright issues

– Find copyright-free media (old pictures,

Creative Commons licensed images, etc.)

– If copyrighted, request permission to useby contacting image owner & secure

permission

• Release requirements:

– VIU requirements

– Department requirements (if any)

Some Media Issues




Pirates: Collecting Images

5) Collect* necessary media

– Download these 6 pictures from which to build a story—with a beginning, middle and end in mind. (You’ll berenaming them with names that make sense for thisproject and their use.)

• Go to the image athttp://beej.us/pirates/pirate_view.php?file=pyle_rollingondeck.jpg Right-click on the image. Select “SaveFile As”. Change the name to “pirate” & save to your“pirate_images” file on the U drive (or other place onyour computer you would like it)

• Go to the image athttp://beej.us/pirates/pirate_view.php?file=guinea.jpg & repeat as above to save as “map” to pirate_images

on your U drive.• Go to the image at

http://beej.us/pirates/pirate_view.php?file=galleon.jpg & repeat as above to save as “ship” topirate_images on your U drive.


http://beej.us/pirates/pirate_view.php?file=pyle_rollingondeck.jpg


http://beej.us/pirates/pirate_view.php?file=guinea.jpg

http://beej.us/pirates/pirate_view.php?file=galleon.jpg




http://beej.us/pirates/pirate_view.php?file=guinea.jpg





Collecting Remaining Images

• Go to the image athttp://beej.us/pirates/pirate_view.php?file=spandutc.jpg & repeat as above to save as “battle” topirate_images on your U drive.

• Go to the image athttp://beej.us/pirates/pirate_view.php?file=pyle_meeti

ng.jpg & repeat as above to save as “divvy_loot” topirate_images on your U drive.

• Go to the image athttp://beej.us/pirates/pirate_view.php?file=bartdnr.jpg & repeat as above to save as “celebration” topirate_images on your U drive.

– The one thing missing is the treasure image. We’ll addthat later, but assume that you’ll have one.


http://beej.us/pirates/pirate_view.php?file=spandutc.jpg


http://beej.us/pirates/pirate_view.php?file=pyle_meeting.jpg


http://beej.us/pirates/pirate_view.php?file=bartdnr.jpg










Organizing & Starting eBook Draft

6) Create “Plot” or Narrative Flow for Media

• Determine a rough narrative flow for the images – For Pirates, presenter determined:

– pirate map ship battle treasure divvy loot celebration

7) Create eBook Draft without Text Placeholders

• Open a new Power Point document to create thewordless storybook as a new Blank document.

– Under “Content Layout,” select the blank

option – Into this file you will either insert or copy the

images saved so far. (Instructions follow.)




PPT Drafting Story “Pages”: Images

8) Creating “Page” with Image & Text

• Find main PPT Menu• Select Insert Picture from file

• Navigate to the pirate_images folder on the Udrive

• Select “pirate” image

• Resize the image so it fits about ½ of the slidevertically.

– Click on the image. (You should now seelittle squares around the border.)

– Click & drag one from the corner to makethe picture smaller.

– Make it a reasonable size so text (and/ormore pictures) can be added to the page

• Move & place the picture on the slide whereyou would like it, leaving room for text




PPT Drafting Story “Pages”: Text

Create a text box next to it (or where desired)

• Make sure the Drawing tool bar is active

first:

– Go to View Toolbars make sure Drawing is

checked.

• Select the square boxed icon with the “A”

in the upper left & a series of lines

• Click on the “slide” or page with the pirate

image to make a text box.




Text Boxes as Placeholders

– Type in the text box “Add Words Here”. This

will be a placeholder for later text

• You can set the text font, colour, size, etc.

– If not highlighted, click on the text box toselect it.

– Go to the Format menu at the top and

select “Text Box”.

– Click on Colours & Lines and choose aline colour and style. This will create a

rectangle where text can be entered later.




Create Remaining “Pages”

9) Create remaining “Pages”

• Create a new slide: Insert NewSlide select the blank Content Layoutagain.

• Insert Picture from file navigate to thepirate_images folder on the U drive and

select “map”; resize & move; create textbox; create new slide

• Insert Picture from file navigate to thepirate_images folder on the U drive andselect “ship”; resize & move; create text

box; create new slide• Insert Picture from file navigate to the

pirate_images folder on the U drive andselect “battle”; resize & move; create textbox; create new slide




Using PPT Clip Art

10) Adding the treasure/chest from PPT’s Clip Art

– From the top menu in your PPT document selectInsert Picture Clip Art

• (If the box appears with “Add Clips toOrganizer” click on “Later”)

– In the search field enter “treasure” or “treasure

chest” and click on “Search” – Scroll through quickly & quickly pick an image in

the interests of time.

• Later, if you want a wider selection, you canclick on “Clips Online” at the bottom of the

search panel and find more options—but leavethat for another day.

– Click on the picture you want and select “Insert”.

– Resize (you may want to enlarge this)




Create Remaining “Pages”

11) Create remaining “pages” using the blank ContentLayout.

– Insert the remaining pictures in each new slide

• Insert Picture from file navigate to thepirate_images folder on the U drive andselect “divvy_loot”; resize & move; createtext box; create new slide

• Insert Picture from file navigate to the

pirate_images folder on the U drive andselect “celebration”; resize & move; createtext box




Optional Title “Page”

12) Create a Title Slide & Seting as First “Page” Insert New Slide select the first choice in“Text Layouts” at upper left that shows twogrey bars

– In the first text box, type “Add Title Here”.

– In the second text box, type “By” then onanother line “Your name Here”

Moving Title Page to front of “book”

– In “Slides” tab if visible on the left orusing View Slide Sorter; click on the

Title Page slide and drag it to the head ofthe slide




Move “Title Page” to Front, Credits, End Page

13) You can add additional “pages” such as“credits”, reference, “The End” & place themwhere you’d like.

-To duplicate an existing slide & edit: selectthe slide you want to duplicate in the “Slides”tab Edit Duplicate (or Control+D) Drag theduplicate where you want and edit.

-To create a new layout: Insert select

appropriate choice in “Slide Layout” to rightof screen drag slide into place edit slide




Draft Accompanying Text

14) Return to “pages” & create a narrative with a

beginning, middle & end to connect the Pirate

images.15) Add your title and any other data

16) Save the file on your U drive.

-Call it “pirate_ebook”




Quickly Narrating the eBook

Use Power Point’s “Record Narration”

• Neat function of Power Point that recordsyour voice and the timing with each slide as

you click along and narrate• Use a good headset with a good mic to

record your narration

• Record narrations in a fairly quiet spotwhere you’ll be free from interruptions




Recording a Narration

17) Record Narration

-Test your mic levelsIn PPT, go to “Slide Show” “Record Narration” “Set microphone level” test your mic and make sureit’s registering properly.

You may need to unmute the mic in the computer’smain sound controls:

In Windows, Start Control Panel Sounds &Audio Devices Audio (tab) sound

recording section Volume (takes you toRecording Control) make sure microphone is notmuted and adjust levels if necessary.

-Start narration

Slideshow Record Narration OkayThis launches the slideshow view. You speakand click through the slides as appropriate foryour pacing. When complete, push the “ESC”key. When prompted, save the timings as wellas the narrations with each slide.




Save eBook & Printing18) Save this eBook to your U: drive again

– Call it the same name (“pirate_ebook”)

19) Printing (may not be appropriate for allebooks, or only selected pages) [We’re notdoing this now, but you might want to knowfor later.]

– File Print – When the dialogue window appears:

» At bottom left under Print What, selectSlides

» Set Color at either grayscale, black/white,

or whatever you want» Set Slides per Page: from 1-4 dependingon how large you want the images & textareas

» Scaled to Fit Paper» Select Unframed (or framed) Slides






Great Work!

Congratulations: You have downloaded imagesfrom the Internet, used PPT’s clip-art, created anebook & added narration. Give yourself a pat on

the back!

Well done.




Feedback Form

Please take the time to complete my workshop feedbackform. I take all your comments under advisement to

improve each workshop that I deliver for Malaspina &

Faculty of Education classes.

Please do not put your name on the form—unless youwould like me to follow-up with you regarding any

questions you might have had.




Further questions?

Contact me:

Julia Hengstler

Education Technology Technician

[email protected]

Days/Hours @ VIU: Wed/Thurs. 8:30-2:30

Office: 356-223

Phone: 753-3245 x 2630

EdTech Website: http://www.viu.ca/education/ed_tech

EdTech Bits & Bytes ezine:http://subs.zinester.com/42990

mailto:[email protected]

http://www.viu.ca/education/ed_tech

http://www.viu.ca/education/ed_tech

mailto:[email protected]

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Generic Professional eBook