GENERATING REPORTS IN WEB DATA COLLECTOR (WDC)

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Introduction:

Course scheduling information reports can be pulled within WDC and exported into an excel spreadsheet. This

document will outline the steps on how you can pull a report for a specific section, specific department and

download an excel spreadsheet.

Department Report (Export to Excel):

1. On the Main Menu, select ‘Sections’

2. Select the ‘Department’

3. Select ‘Report’

a. Note: a new window will open with

a comprehensive report on all Staff,

Sections and Templates for the

Department selected

4. Select ‘Department Section and Template’

a. The only report that can be

exported into Excel

5. Select ‘Export to Excel’

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GENERATING REPORTS IN WEB DATA COLLECTOR (WDC)

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Note: This report generates all course sections and templates under a department, including courses in ‘Not

Offered’ and ‘Action Pending’ state.

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Understanding the Excel Report and filtering for your specific needs:

The excel report that is generated displays department, course description, template and section information.

Some of the information can seem quite confusing, below is a sample excel spreadsheet. In this section we will

breakdown areas of the spreadsheet that we find most useful and show you how to add a filter.

How to add filter:

1. Select or Ctrl A

2. Select ‘Data’ from the tool bar

3. Select ‘Filter’

a. Dropdown arrows should show on the right hand side of each highlighted cell

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GENERATING REPORTS IN WEB DATA COLLECTOR (WDC)

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Breaking down the different columns:

There are 24 columns of information displayed on the spreadsheet. That is a lot of information! We

recommend to delete or hide some of the columns such as col. B – Course Host Key, col. V – Same Time and

col. W – Followed by.

Hide Columns

1. Highlight the columns you want to hide

2. Right click

3. Select ‘Hide’

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Columns explained

We want to draw your attention to a few columns that may be useful for reviewing the scheduling information

you have entered, recommendations of how to use certain columns as well as other columns you may consider

disregarding.

Col. A – Department the course is assigned in

o Can be hidden/deleted if working

only in one department

Col. B – Course Host Key has been hidden

Col. E – Template size. Do not confuse with

section size!

Col. F – Course Status

o Filter for ‘Offered’ status only

Col. H – The spreadsheet pulls both the section and

template information

o Filter for ‘Section’ only

Col. I – Course Name and Activity Type

o Filter for specific activity types – LEC, LAB,

TUT, PRC, etc.

Col. J – Templates do not have section numbers

Col. G – Contact Hours is the number of hours

the course needs to meet per week

o Days met (Col. M) and duration (Col. O)

should meet the contact hours

Col. L - Sections with an ‘Arranged’ schedule

type do not need to be scheduled in a

classroom

Col. Q - Section Size

Col. S – Preset Locations show for Restricted

Spaces or Labs

o Classrooms should not have any

preset locations

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Cross-Listed Courses

To identify course listed courses, you can check Col. I and Col. X.

Note: if your department is not the primary course of the cross-list, only the template will appear in the

Department Section and Template Report.

However, a Course Section Report will show that the course scheduling information.

(See

page

7 for

how

to

generate a Course Section Report)

JTA – Jointly Taught

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Course Report:

1. On the Main Menu, select ‘Sections’

2. Select the ‘Department’

3. Select ‘Course’

4. Select ‘Report’

a. Note: a new window will open with

available course specific reports

5. Select ‘Course Sections’

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