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Table of ContentsGeneral UBC Information...............................................................................................................3
Where To Go For Assistance......................................................................................................3Useful websites...................................................................................................................... 3Safety Orientation.................................................................................................................. 4Health.....................................................................................................................................4Student Accident Insurance....................................................................................................5UBC Card................................................................................................................................ 5Netinfo (internet access for UBC student) and CWL...............................................................5Keys........................................................................................................................................ 6Housing...................................................................................................................................7
Course Requirements for Microbiology & Immunology Graduate Students.................................8Master’s Candidate................................................................................................................8PhD Candidate........................................................................................................................8
Bench Marks for Microbiology & Immunology Graduate Students...............................................9Master’s Candidate................................................................................................................9PhD Candidate......................................................................................................................10
Switching from Master’s to PhD Program....................................................................................11Summary of Thesis Committee....................................................................................................11Breakdown of Benchmarks: Guidelines and Requirements.........................................................12
Initial Thesis Project:................................................................................................................12First Progress Report:...............................................................................................................12Second Progress Report (MASTER’S Students Only)................................................................13Pre-Comp Meeting (PhD Students Only)..................................................................................15Comprehensive Exam...............................................................................................................16
Submitting the written proposal...........................................................................................16Guidelines for the Written Portion of the Comprehensive Exam.........................................16Comprehensive Examination Proceedings............................................................................17General Microbiology and Cell Biology Knowledge..............................................................18
Annual Progress Report (Master’s and PhD)............................................................................19Permission to Write Meeting (Master’s and PhD)....................................................................20MSc Thesis Defence................................................................................................................. 21PhD Thesis Defense..................................................................................................................23After a successful defense (MSc and PhD)...............................................................................24
Stipends and Scholarships........................................................................................................... 25Stipend and Scholarship Payment............................................................................................25Graduate Support Initiative (GSI).............................................................................................25International Partial Tuition Scholarship..................................................................................25John Richard Turner Fellowship...............................................................................................25Graduate Student Travel Fund.................................................................................................26Four Year Doctoral Fellowship (4YF)........................................................................................27Tri-agency Funding...................................................................................................................27
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NSERC................................................................................................................................... 27CIHR...................................................................................................................................... 27
Sample Stipend Calculations....................................................................................................28Teaching Assistant (TA) Duties and Expectations........................................................................28
Profile of a good Teaching Assistant........................................................................................29TAG (Teaching & Academic Growth) Programs........................................................................29Instructional Skills Workshops (ISWs)......................................................................................31Peer Coaching for Graduate Students......................................................................................31
FORMS......................................................................................................................................... 32Initial Project Summary............................................................................................................33Progress Report Outline...........................................................................................................34Graduate Thesis Committee Report.........................................................................................35Comprehensive Exam Planning Report....................................................................................36Report on Comprehensive Oral Examination...........................................................................37
Directions for completing Report on Comprehensive Exam Form........................................38MSc Thesis Defense Report Form............................................................................................39PhD Thesis Supervisory Committee Approval to......................................................................40Send Thesis to External Examiner............................................................................................40Permission to Write Thesis Committee Meeting......................................................................41
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General UBC Information
Where To Go For Assistance The support staff at Microbiology and Immunology is here to help you. If you have any questions prior to, or during your studies here, please feel free to contact us.
Darlene Birkenhead (822-3615) is the Graduate Program Coordinator, located in room 1362 in the LSC. She is your contact for questions and concerns regarding your graduate program, including program milestones, scholarships and awards, pay, employment contracts, study permits, TA assignments, etc. [email protected] Ho (822-9493) is the IT and Systems Administrator for the department and is located in LSC 3505. He can assist with computer and CWL set up. He will also set you up with an account on the Microbiology and Immunology server. [email protected] Palichuk (822-6648) is the Operations Manager for the Department. Sue is located in room 1373 of the LSC and handles HR and departmental finances. Odette Rivers (822-9631) is located at LSC 1365 and is the Senior Financial officer. Travel awards, conference reimbursements, time sheets go through Odette. [email protected] Shew (822-3325) is the Department Head’s Assistant located at LSC 1365. Deanna can arrange appointments with the Head (Dr. Mike Gold) as well as look after any room bookings. Deanna also issues key requisition forms. [email protected]
There are several publications that provide a wide variety of useful information to students at UBC. Some of these include:
o UBC Calendar: UBC Academic Calendaro Faculty of Graduate Studies: www.grad.ubc.ca o Faculty of Graduate Studies: Graduate Studies Policies and Procedures Policies &
Procedures - Faculty & Staff - Grad Schoolo Faculty of Graduate Studies: Handbook of Graduate Supervision
http://www.grad.ubc.ca/handbook-graduate-supervisiono Faculty of Graduate Studies: Graduate Pathways to success: o GPS: Graduate Pathways to Success - Current Students - Grad School o Faculty of Graduate Studies: Intellectual Property Guide Intellectual Property
Guide - Intellectual Property Guide - UBCo Graduate Student Society Handbook
http://www.grad.ubc.ca/current-students/newly-admitted/grad-guide
Useful websites
Ask Me @ UBC – Ask Me | Student Services
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Campus Security: http://www. security .ubc.ca Counselling Services: http://students.ubc.ca/counselling/Enrolment Services: www.students.ubc.ca Equity: http://equity.ubc.ca/ Graduate Student Society: http://www.gss.ubc.ca/Health and Wellness: http://students.ubc.ca/livewellIncludes information on:
Student Health Services Health Insurance for New International Students (IMED) AMG/GSS Health and Dental Plan Wellness Centre
Housing: http://www.housing.ubc.ca/ Parking: UBC Parking & Access Control Services - Student Parking RatesStudent Service Centre: https://ssc.adm.ubc.ca/sscportal/servlets/or drop by Brock Hall to request transcripts or to manage your registration, fees, and more
If you are an international student, please refer to the Pre-Arrival Handbook for International Students- http://students.ubc.ca/international This site also contains information on: Admissions - How to apply to UBC Visa/Immigration Requirements Costs Scholarships and Financial Aid Housing Health Care & Insurance How to register for courses Arriving in Vancouver University Services for Students
Studying in Canada Life at UBC Checklists
Safety OrientationYou should receive a safety orientation of the lab from your supervisor, the lab technician, or another lab member who is designated by your supervisor. In addition, if you work in the LSC, you will need to go on the LSI web site (www.lsi.ubc.ca) and do the on-line safety orientation and read the LSC safety manual. It is important to make yourself familiar with the procedures and regulations therein. Failure to follow important safety rules can result in your lab losing their licenses to use hazardous materials. Note that you must pass UBC Biosafety, Chemical Safety, and Radiation Safety before using such materials. The same is true for the on-line CCAC animal care course if you will be using animals. Your supervisor or lab manager is also required to keep a record of all your safety training
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Health Everyone should have medical and hospital insurance. BC residents qualify for the Medical Services Plan. Canadian students from other provinces can remain on their provincial plan as long as the plan is advised that they are attending UBC and providing that the premiums (if applicable) are paid. International students should refer to Insurance and Health Care section of the International Student Handbook: International Student Handbook
The AMS/GSS Student Health and Dental Plan automatically apply to all full and part time students at UBC who are members of the AMS (undergraduates) or GSS (graduates), including international students. Note that the AMS/GSS Health and Dental Plan are extended health care, and you cannot claim benefits without MSP or equivalent basic coverage. http://students.ubc.ca/livewell?page=plan. For more information, please visit the Health office in the Student Union Building (SUB) or www.studentcare.net or call 1-877-795-4421.
Student Accident Insurance The department of Microbiology and Immunology will pay for the cost of accidental insurance coverage for all of our graduate students. For information on this coverage, please refer to: http://www.treasury.ubc.ca/wp-content/uploads/2010/10/student_accident_insurance.pdf Student Health Services 822-7011 Located on the main floor down the hall from the University Hospital’s emergency room, this is a doctor’s office for all registered UBC students with medical problems. Services provided include medical and psychiatric services, injuries, sports medicine, immunizations, allergy injections and all hospital specialty services. General problems can be treated on a drop-in basis. Your health care is covered by any provincial or private medical plan.
UBC Dental Clinic 822-2112 Treatment is provided by dental students under the strict supervision of faculty. Fees are 1/3 of those listed in the BC Dental Fee Guide. There is a general dentistry waiting list and dental work is also available when treatment needs fall within the students’ educational requirements and competency. Emergency care and limited elective treatment are available at reduced fees in the Reach Community Health Centre (604-251-3000) and at the Mid-Main Community Health Centre (604-873-3666).
UBC Card New Student Library Cards At UBC your UBCcard is your Library, your student ID, transit, and access card as well can be a food and debit card and your voting identification for student elections. Students who are registered on the Student Service Centre (SSC) should apply in person at the UBC Bookstore. Students should know their student number and must bring one piece of photo ID, such as a passport or driver's license. Please visit www.ubccard.ubc.ca for open hours and more information
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YOU MUST BE REGISTERED AS A STUDENT PRIOR TO REQUESTING A UBC CARD. As soon as your confirmation of acceptance has been received from you, the Graduate Program Coordinator will register you by enrolling you in your thesis course.
Internet access for UBC student and CWL All registered UBC students are entitled to a Campus-Wide Login (CWL), which enables access to many UBC online services. To active your CWL account, sign up at www.cwl.ubc.ca All graduate students are eligible for the lifetime Email Forwarding Service ([email protected]). For the UBC Hosted Mailbox Service, aka (FASmail) ([email protected]), email Patrick Ho directly at [email protected] with your CWL.Please note: Most of the information you’ll receive from the department will arrive via email, i.e., award and scholarship information, registration deadlines, social events, etc. so it’s important that the main office has your correct email as well as postal address.
Keys A key request form must come from your supervisor (in the LSC) or Lab Manager. A key requisition form will then be prepared for you, which you take to the Parking and Key desk at GSAB, Room 204, 2nd Floor, 2075 Wesbrook Mall. Depending on which keys you are issued, you may be required to pay a deposit of up to $35.00. Please keep in mind that during the first week of classes, line-ups at the Key Desk can be quite long (1-2 hours). For the LSC, you will need a keycard to enter the building after working hours and at all times for using the elevators and stairs that go to the research floors. Individual keys will open your lab wing, equipment rooms, and student office.
Housing Graduate students at UBC live both on and off the campus. UBC's location on the western tip of Greater Vancouver means that students living off campus often have to commute considerable distances to the university, as well as paying quite high rents. On-campus housing exists for families at very competitive rates, but waiting lists are long. Single students have a variety of options for living on campus. If interested in family or single-person housing on campus, you should not wait until a decision has been made on your admission but complete a housing application form as early as possible.
Green College www.greencollege.ubc.ca 604-822-8660 [email protected] residential college administered by the Faculty of Graduate Studies, Green College is devoted to advanced interdisciplinary scholarship. It offers a broad variety of academic programming including a series of lectures and seminars featuring faculty and students from UBC, as well as visiting scholars. Everyone is welcome to attend, and all lectures are free of charge.
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St. John’s College www.stjohns.ubc.ca 604-822-8788 [email protected] St. John’s College is a residential college administered by the Faculty of Graduate Studies. The college focuses on international research themes and global change issues, both in the selection of its residential and non-residential members, and in its academic offerings to the university and the great community. It is a veritable hotspot of intellectual and social activity on campus, featuring frequent lectures and seminars.
For complete information for on-campus housing, please refer to the website: http://www.housing.ubc.ca/
AMS Rentsline is an off-campus housing referral service for students and landlords run by the Alma Mater Society. Accessing rental advertisements requires a touch-tone phone. To listen to the latest rental ads, call (604) 714-4848. www.amsrentsline.com Housing Boards There are some really good leads on the board in the lobby at the Grad Centre. There are also housing boards in the SUB and International House.
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Course Requirements for Microbiology & Immunology Graduate Students
Master’s CandidateIn order to graduate, MSc students are required to take a minimum of 30 credits
Course Credits506 6Additional Course(s)
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549 (Thesis) 18TOTAL: 30
Courses should be decided on and included on incoming student’s “Initial Thesis Project Meeting” between supervisor and student. Additional courses can be taken with the approval of the Grad advisor anytime during the course of your program.
Students starting in January or May should register for 506 for September of their first year.
PhD Candidate
Students starting in the PhD program will discuss course requirements with their supervisor at the “Initial Thesis Project Meeting”. Each student may have different course recommendations based on their academic history. Direct Entry PhD students (without a prior Master’s degree) are required to take MICB506c (6 credits) plus 6 additional credits. A student entering with an MSc degree is required to take MICB 506d (3 credits). These students are registered in MICB 649. Direct entry students are required to pass the comprehensive exam within 18 months of starting the program.
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In all terms you are registered in your thesis. You will receive a pass when you hand in your thesis to Graduate Studies after your defense.
549
1st opportunity to transfer to PhD or declare MSc
3rd Term 1st Year
506c Sept - AprilAdditional 6 Credits decided on with supervisor.
1st Year
Benchmarks for Microbiology & Immunology Graduate Students
Master’s Candidate
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Before start of programDiscuss: thesis project and course requirementsSUBMIT: "Initial Thesis Project" form to Grad Coordinator
Initial Thesis Project Meeting
In 11th month of programSept Start: Aug / Jan Start: Dec / May start: AprilAssesses grades, project, project plans or transfer.SUBMIT: "Graduate Thesis Committee Report" form to Grad Coordinator
First Progress Report
In 2nd half of second yearAssess project and project plans discuss completion date or transferSUBMIT: "Graduate Thesis Committee Report" form to Grad Coordinator
2nd Committee Meeting
Committee Meeting are REQUIRED to be held annuallylast opportunity to transfer to PhD 2 yrs. from start dateSUBMIT: "Graduate Thesis Committee Report" to Grad Coordinator
Annual Committee Meetings
Generally 6 months before student intends to defend thesis.Discuss outline of thesisSUBMIT: “Permission to Write Thesis Committee Meeting”
Permission to WriteCommittee meeting
Check deadlines: http://www.grad.ubc.ca/deadlines/Apply to Graduate (Student Service Centre)Arrange a Thesis DefenseTake Thesis to Grad Studies for formatting check
Preparing to Graduate
Distribute thesis to committee membersOrally defend thesisSUBMIT: "MSc Thesis Defense Report Form" to Grad Coordinator
Thesis Defense
Bring forms and Thesis to Grad StudiesSUBMIT to GRAD COORDINATOR:Thesis receipt for passing grade in 5492 copies of thesis for binding
Submitting Thesis
PhD Candidate
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Discuss: thesis project and course requirementsSUBMIT: "Initial Thesis Project" form to Grad Coordinator
Initial Thesis Project Meeting
In 11th month of programSept Start: Aug / Jan Start: Dec May Start: Aprilassigned TAshipAssesses course grades, project, project plans.SUBMIT: "Graduate Thesis Committee Report"
First Progress Report
16-18 months into graduate program Assess research progress and planGrant permission to take Comp exam and assigns topicsSUBMIT: "Comprehensive Exam Planning Report"
Pre Comp Meeting
within 18-21 months into grad program start date Sept transfer: Feb 15th -28th / Jan transfer June 15th-30th /May transfer Nov 15-30Written proposal to committee members 2 weeks before compGeneral Microbiology and Cell Biology knowledge tested verballySUBMIT: ”Report on Comprehensive Oral Examination”
Comprehensive Exam
Committee Meeting are REQUIRED to be held annuallySUBMIT: "Graduate Thesis Committee Report" to Grad Coordinator
Annual Committee Meetings
Generally 6 months before student intends to defend thesis.SUBMIT: “Permission to Write Thesis Committee Meeting”
Permission to WriteCommittee meeting
Choose date and prepare Exit Seminar Check deadlines: http://www.grad.ubc.ca/deadlines/Apply to Graduate (Student Service Centre)Apply for External ExaminerTake Thesis to Grad Studies for formatting check
Preparing to Graduate
2 copies of Thesis to Grad Studies for External ExaminerDistribute thesis to committee membersOrally defend thesis
Thesis Defense
Bring forms and Thesis to Grad StudiesSUBMIT to GRAD COORDINATOR:Thesis receipt for passing grade in 6492 copies of thesis for binding
Submitting Thesis
Switching from MSc to PhD Program
Students who enter in the MSc program and wish to transfer to the PhD program must have completed one year of study in the MSc program with a first class average (≥80%) in 12 credits. Nine of these credits must be at the 500 level or above. Nine credits must be at first class (≥80%) standing. The student must have completed all program requirements and show clear evidence of research ability, as determined by the supervisory committee.
Students should discuss switching to the PhD program with their supervisor and then discuss in a supervisory committee meeting. Students have the opportunity to switch to the PhD program at their First Progress Report/committee meeting and on or before their Second Progress Report/committee meeting. The thesis supervisory committee approves the transfer from the MSc to PhD program and documents this on a committee report form. The Program Coordinator completes a Recommendation to Transfer form signed by the grad advisor; the Faculty of Graduate Studies approves the transfer for the beginning of a term: (Sept, Jan and May).
NOTE: Students who started as MSc students and transfer to the PhD program are REQUIRED to pass the Comprehensive exam within 6 months of transfer from the MSc program.
Summary of Thesis Committee
The role of a thesis supervisory committee is to mentor the student throughout their program. The committee is also responsible for monitoring and assessing the student’s progress. Committee meetings (minimum of 3 members) are held at least annually to ensure the student is on track. The Graduate Thesis Committee Report must be completed by the supervisor and signed by both the student and the supervisor. The Graduate Thesis Committee Report must be submitted to the Program Coordinator and will be kept in the student’s file.
MSc Committee:Supervisor + 2 other members
PhD Committee: Supervisor + 3 other members
Committee Members: faculty members at the rank of at least Assistant Professor If the committee is to include members from outside the University, approval by the
Graduate Program Advisor or department head must be obtained May include senior instructors, professors emeriti, honorary faculty, adjunct faculty,
off-campus professionals as well as faculty members from other universities. A request for approval for such members submitted to the graduate program advisor should include a copy of the individual’s curriculum vitae
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A committee may contain more than three members, but the majority of the committee must be members in the Faculty of Graduate Studies
NOTE: 1st Committee members must be chosen within 3 months of entry into the program. At least 1 member of the committee must be a member of our department.
Breakdown of Benchmarks: Guidelines and Requirements
IMPORTANT: It is a requirement by the department and Faculty of Graduate Studies that Progress is reported at least annually. If you fail to arrange and hold a Thesis Committee Meeting your stipend will be withheld and it will be reported to the Faculty of Graduate Studies that your progress is deemed inadequate, and you may be withdrawn from the program by Graduate Studies.
Initial Thesis Project: Timeline: A description is due before start of first term or in first month of first termSubmit to Grad Coordinator: “Initial Thesis Project Form” (page 34)This meeting should include a list of courses that should be taken or audited, initial project direction and design. Students are encouraged to have as much input as possible into the direction of their research project. However, it is up to the supervisor to ensure that the student has a well-defined and feasible project for the first year.
NOTE: Although the project may change after the first year or after initial results are obtained, it is important that the student have a clear idea of their project as soon as they start in the lab.
NOTE: The supervisor and thesis committee can suggest that the student take or audit additional courses. It is the responsibility of the student and the supervisor to ensure that the student has sufficient general knowledge in their field to pass the comprehensive exam and a thesis defense. Note that many graduate courses focus on detailed understanding of a few areas within a field. Undergraduate survey courses such as MICB 302 (Immunology), MICB 306 (Virology), MICB 403 (host-pathogen interactions) or BIOC 402 (protein chemistry) may provide a more comprehensive overview of a field.
First Progress Report:Timeline: Within 12 months of start Submit to Grad Coordinator: “Progress Report” (see outline on page 35) maximum 4 pages plus references and figures and signed “Graduate Thesis Committee Report” (page 36) after committee meeting.
At this meeting, the student will describe the courses taken and grades received and then give a 30 minute presentation to summarize their research project, proposed research plan, and their progress to date.Note: the written progress report (“Progress Report Outline”) must be submitted to thesis committee members at least one week before the meeting.
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The purposes of this thesis committee meeting are: a) To ensure that the student has a reasonable and feasible project. b) To provide advice on the proposed research plan for the next year. c) To ensure that the student is making satisfactory research progress. d) To discuss and approve transfer from the MSc program to the PhD program, if applicable; please refer to Switching to PhD program section (page 12).
Second Progress Report (MSc Students Only)Timeline: 2nd term of 2nd YearSubmit to Grad Coordinator: “Progress Report Outline” (page 35) one week before meeting and “Graduate Thesis Committee Report” (page 36) after committee meeting.The purposes of this meeting are:
a) To ensure that the student is making satisfactory research progress. b) To provide advice on the proposed research plan for the next yearc) If applicable, to discuss and approve transfer from the MSc program to the PhD
program, please refer to Switching to PhD program section (page 12).d) Discuss future plans to finish up project write and defend thesis
Departmental Seminars Before graduating, PhD students must present a summary of their work in the Departmental lunchtime seminar program held during winter session, terms 1 and 2 (seminars are not held during summer session). Please notify the Graduate Program Coordinator of the date of your seminar, as this will be recorded on your file. Although not mandatory, MSc students are strongly encouraged to participate in the seminar program because this is a valuable opportunity for students to practice their presentation skills in front of a supportive audience. Department of Microbiology and Immunology graduate students are expected to attend all departmental seminars, regardless of the research topic. At your comprehensive exam, you may be examined on the content of seminars considered relevant to your project or field. In addition, students are expected to attend seminars relevant to their research field that are presented by other departments or units.
MSc Thesis and Defence Procedures1. Receive approval from your supervisory committee to write your thesis.
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2. Prepare your thesis according to the guidelines as specified in the Faculty of Graduate Studies “Instructions for the Preparation of Graduate Thesis" (see Graduate Studies web site http://www.grad.ubc.ca/current-students/dissertation-thesis-preparation ).
3. Submit a copy of your thesis to each committee member and examiner at least 3 weeks before the date of your defence. Your examining committee will be comprised of at least one member of your
supervisory committee and one additional member as chosen by your supervisor (may be, but need not be departmental).
Your supervisor is the chair person. You are responsible for arranging the thesis defence date with your examining
committee. At the defence, you will make a 20 to 30 minute oral presentation of your research, followed by a question and answer session. The Chair person will allow 2 rounds of questioning from each examiner. Each examiner should keep their questions to 10 minutes per round. (Master’s thesis defence is NOT public and attendance by anyone else requires approval of the examination committee.)After the defence, the student will withdraw from the room and your examining committee will decide on a pass/fail grade. “Outstanding” theses will be recognized by the department. If judged outstanding by the thesis committee, i.e., among the top 10% compared to others in the department as decided by a unanimous vote of the committee, the student will receive a congratulatory letter from the department. This letter will be bound with the thesis to ensure a permanent record.You must complete all recommended revisions and obtain committee signatures prior to submitting your thesis to the Faculty of Graduate Studies. Please download and complete the Master’s Thesis Approval and Program Completion form and submit it with your thesis. http://www.grad.ubc.ca/forms/?=THS
1. Upon completion, your supervisor will return a completed departmental MSc Thesis Defence form to the program coordinator who will submit your grade.
2. Following your MSc defence, go to the Registrar’s Office, Records Department, and fill out the form for graduation or fill out on line http://students.ubc.ca/current/graduation.cfm.
3. Copy or email your thesis to grad studies for formatting approval (this can be done before your defence).
4. If required, make any corrections to your thesis within one to two weeks. 5. After the final thesis has been approved, grad studies will send the graduate coordinator
a confirmation report. 6. Pick up bond paper from program coordinator and make 2 copies of your thesis.
Graduate program coordinator will have them bound (Student, supervisor). Check deadlines: http://www.grad.ubc.ca/prospective-students/resources-links/deadlines
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Pre-Comp Meeting (PhD Students Only)
Timeline: 2-3 months before comprehensive exam Submit to Grad Coordinator: “Progress Report Outline” (page 35) one week before meeting and “Comprehensive Exam Planning Report” (page 37)
The purposes of this meeting are to: a) Assess research plan and progress b) Grant permission to take the comprehensive exam c) Set comprehensive exam topics. d) Set comprehensive exam date (if possible)
If needed, an additional committee member will now be added to the thesis committee to result in 3 besides the supervisor.
At this meeting, the student will briefly summarize their research plan and research progress, and permission to take the Comprehensive exam will be dependent on satisfactory research progress. If permission to take the comprehensive exam is granted, exam topics will be set.
Student that are not granted permission to take comprehensive exam If the student already has an MSc degree, and their research progress has been deemed unsatisfactory at this meeting, the student will be asked to withdraw from the program.
Approximately six to eight weeks prior to the anticipated date of the comprehensive examination, a pre-comps meeting will be held with the student, supervisor and the three comprehensive committee members. This is a regular thesis committee meeting that requires a written progress report as well as a 10-minute presentation of your research objectives and progress. Permission to take the comprehensive exam is conditional upon successful completion of courses and evidence of research progress
Once the committee agrees that the student can take the comprehensive exam, the student will be informed of the topics for which s/he will be responsible at the comprehensive examination. The supervisor will record these topics on the Comprehensive Exam Planning Report (available in the Form section of this handbook). The date for the comprehensive exam is agreed upon at this meeting and also recorded on the report form. Once the student delivers the form to the Graduate Program Coordinator, the report will be delivered to the Graduate Advisor for approval of the exam topics. The Graduate Advisor will notify the comprehensive committee if changes or modifications are warranted. Once the topics have been approved, the Graduate Program Coordinator will secure a chair. The chair’s name will be added to the Comprehensive Exam Planning report, copied and circulated to the Comprehensive Examination Committee members, the research supervisor, student, chair and a copy will be added to the student’s file. The Chair of the Comprehensive Examination Committee will normally be a member of the Graduate Advisory Committee. If an examiner on the committee is a member of the Graduate Advisory Committee, this
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person will be the Chair. The role of the Chair is to provide uniformity among comprehensive exams both in content as well as in the format of the exam.
Comprehensive Exam
Timeline: Comprehensive exams are held Feb 15-28, Jun 15-30 or Nov 15-30. Students must plan ahead to ensure that the comprehensive exam is completed by the required date. For example, students transferring from the MSc program as of September, January or May would complete the exam in February, June or November, respectively. Submit to Grad Coordinator: “Report on Comprehensive Oral Examination” (page 38)Location: All comprehensive exams will be held in the LSC. If you need help booking a room, please contact the graduate student coordinator.
It is the student’s responsibility to arrange their comprehensive exam with the comprehensive exam committee, which consists of 3 members, usually the student supervisory committee members. The supervisor does not participate in the exam but can be present as an observer.
Submitting the written proposalThe written proposal for the comprehensive exam must be submitted to each of the examiners 2 weeks before the date of the exam. The examiners will have two weeks to look over the proposal and to determine if it is suitable for examination. This means that the proposal meets the minimum standards for acceptance and contains all of the necessary elements:
Overall statement of research problem and significance, Relevant background information,Hypothesis/rationale, Description of experimental approaches including controls and feasibility,Discussion of possible outcomes and how they will be interpreted,Discussion of the significance of the work
If an examiner finds that the proposal is unacceptable, the examiner will indicate the reason by email. The student will revise the proposal accordingly and submit the revised proposal to all examiners within two weeks. The research proposal will be examined at the comprehensive exam. Successful defense of the research proposal, in addition to general knowledge of the relevant field, will be required for the student to pass the comprehensive exam.
Guidelines for the Written Portion of the Comprehensive Exam (i.e., the project proposal)
The written portion of the comprehensive proposal should be a coherent description of the student’s project, written in the format of a CIHR grant proposal. The proposal should contain a 1 page abstract (double-spaced) and the text is strictly limited to a maximum of 20 pages of double-spaced text not counting references or figures. Use margins of 0.75 inches, and 12 point Times New Roman font.
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The research proposal should contain: a) An introduction/literature review with background information. b) A hypothesis and a list of specific objectives. c) A description of the experimental plan for each specific aim that includes:
(i) Rationale (ii) A description of the experimental approach (iii) A discussion of feasibility, potential problems and how those problems could be addressed (iv) A description of any results to date (v) A description of potential outcomes of proposed experiments as well as a description of how the results will be interpreted (vi) A description of the significance of the proposed research
d) A bibliography containing recent references. e) Essential figures (summary figures, pathways, key pieces of data) with brief figure legends.
•The research proposal must be written in paragraph form and not in point form except for lists of hypotheses or specific aims.
Examples of good written proposals from past comprehensive exams are kept on file and are available to students (note that these will not be put on the departmental web site due to privacy issues). MICB 506 assignments will give students practice in preparing a written proposal.
Comprehensive Examination Proceedings The comprehensive examination will begin with an oral presentation by the student outlining the thesis proposal. This is strictly limited to 10 minutes and will be enforced by the Chair. The examination committee will have an open round of questions to the student regarding the thesis proposal, the oral presentation, and general knowledge in the student’s research area (e.g., Microbiology, Biochemistry or Immunology). Each examiner will have 15 minutes to ask questions. A second round of questioning will follow in which each committee member can ask additional questions, if they feel it is necessary. This second round should be limited to 15 minutes per examiner but can be extended at the discretion of the Chair. Following completion of the question period(s), the student will be asked to leave the examination room. The student’s supervisor will then be asked by the Chair to comment on the proceedings, after which he or she will leave the room. The committee members and Chair will then discuss a decision and vote on the examination outcome. To pass the examination, the student must achieve a passing score on both: a) the thesis proposal and its defense and b) the questions related to assigned topic areas and general knowledge. The committee has the following options:
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(1) Awarding a pass (Advance to Candidacy).(2) Awarding a conditional pass requiring re-writing of part or the entire proposal. The chair will provide a description of what actions must be taken (e.g. specifics of how the proposal should be rewritten). The student will distribute the re-written proposal to the entire examining committee, including the chair, and also provide the graduate program coordinator with a copy), the deadlines for completing all aspects of the comprehensive exam (written proposal and oral defense) will be 2 months after the exam with no exceptions.(3) Asking for a re-examination of the student on part of the material covered in the comprehensive, or (4) Asking for a repeat of the comprehensive examination. Only one re-examination will be allowed; it must be held within six weeks of the first examination. If the student fails either of the two components upon re-examination, withdrawal from the program is mandatory.
The chair will submit a report on the decision of the committee at the end of the exam to the Graduate Program Coordinator who will distribute copies of the report to the student, thesis supervisory committee and Faculty of Graduate Studies.
General Microbiology and Cell Biology KnowledgePhD graduate students in the Department of Microbiology and Immunology level of knowledge at the time of their comprehensive examination can be found in such texts as: 1) “Biology of Microorganisms” by Madigan, Partinko and Parker or “Microbiology” by Prescott, Harley and Klein. 2) "Essentials of Cell Biology" by Bruce Alberts et al. and for some areas, the level of detail found in "Molecular Biology of the Cell" by Alberts et al.
The range of topics specified below is quite broad. Students should anticipate a greater expectation of knowledge in systems closest to their research and less so on more peripheral areas. For example, it is understood that a person engaged in research bacterial membrane components may well be less knowledgeable about eukaryotic cell protein trafficking. Alternatively, some may interpret this expectation to mean that they have the highest level of knowledge in the areas described below as they apply to a particular bacterium, fungal or eukaryote cell type and less so for other systems. This is acceptable and the examining committee should be made aware that this approach to study was used. The topics below are listed only as a rough guideline and comprise areas that any well-informed researcher in the areas of microbiology and immunology should be familiar with.
A. MOLECULAR STRUCTURES 1. Protein structure a) Amino acid structures and characteristics (hydrophobic, polar, etc). b) Primary, secondary, tertiary, quaternary protein structure. c) Major types of protein modifications-glycosylation, phosphorylation, etc. d) Concept of protein-protein, protein-DNA, and protein-RNA interaction domains.
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2. DNA structure a) Basic structural aspects of RNA and DNA b) Histones and chromatin structure 3. Major classes of lipids 4. General structure of carbohydrate building blocks 5. ATP and other important metabolic intermediates
B. CELL ORGANIZATION AND STRUCTURE 1. Bacteria a) Structure of Gram-positive and Gram-negative cell walls and cell membranes i) General knowledge of the structure of the major cell wall constituents such as LPS and peptidoglycan. ii) Types of phospholipids typically found in bacteria iii) Integral vs. peripheral proteins, basic structural design principles for membrane proteins. b) Some understanding of the variations on the general themes- As examples: i) Cell differentiation expressed by sporulating bacteria. ii) How mycobacterial and mycoplasma wall structures are different from the norm. iii) Major differences seen in the Archaea: Variations in structure seen as adaptations to growth or survival in extreme conditions. 2. Eukaryotic cells a) Structure of the eukaryotic plasma membrane i) Types of major phospholipids, glycolipids and other neutral lipids ii) Integral vs. peripheral proteins; type I, type II, multiple membrane spanning region proteins, glycolipid linked proteins, etc. b) Cellular organelles--their structure and function c) Cytoskeleton--types of filaments, their structure and functions. d) Extracellular matrix.
C. CELLULAR PROCESSES 1. Bacterial a) Common methods of energy generation b DNA replication, cell division c) Transcription i) Structure of prokaryotic promoters. ii) Basic aspects of the transcription process d) Translation e) Subcellular localization of proteins i) Targeting to cytoplasmic membrane, periplasm and outer membrane ii) Protein secretion-key aspects of the various types. f) Biosynthesis and translocation of carbohydrates. A general understanding of how various groups of bacteria deal with “unusual” sources of energy: one-carbon organic compounds, xenobiotics, minerals, light. 2. Eukaryotic a) Energy generation
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b) Endocytosis and exocytosis c) Cell cycle, DNA replication, cell division d) Transcription i) Structure of eukaryotic promoters. ii) Basic aspects of the transcription process e) Translation f) Subcellular localization of proteins i) Concept of nuclear import and export signals, other targeting signals ii) Protein secretion--signal peptides and ER insertion, carbohydrate addition. g) Biosynthesis and translocation of carbohydrates h) Cell adhesion, cell motility and role of cytoskeleton in these processes. i) Signal transduction--cell surface receptors, common second messengers such as cAMP and Ca2+, protein kinases. j) Role of multi-enzyme pathways in cell metabolism--basic knowledge of the goals (inputs, outputs, kinds of regulation) of pathways such as the Krebs cycle, glycolysis.
D. MOLECULAR GENETIC AND BIOCHEMICAL METHODS 1. Mutagenesis a) Understanding and use of classical and molecular mutagenesis methods to explore gene function. b) Chemical and physical mutagenesis c) Gene inactivation by transformation, antisense technology, and site-directed mutagenesis. This area includes an understanding of the interpretation of genetic experiments (e.g., loss of function, gain of function, dominant activated alleles, epistasis experiments, suppressor analysis) or how mutants can be used to identify components of pathways and to order pathways.
2. Prokaryotic and eukaryotic gene structure including transcriptional control elements. This include an understanding of methods to explore various aspects of gene structure such as identifying cis-acting elements, identifying intron position, etc.
3. Recombinant DNA techniques including: a) Phage and plasmid vectors b) Enzymes employed in DNA manipulations c) Introduction of DNA into cells.
4. Theory and practice of DNA sequence determination including an understanding of automated DNA sequencing.
5. Theory and practice of the Polymerase Chain Reaction (PCR) including: a) Basic principles of primer design b) RT-PCR c) PCR mutagenesis
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d) Other common variations on the use of the method, including inverse PCR, PCR approaches to DNA sequencing.
6. Gel electrophoresis of nucleic acids and proteins.
7. Theory and practice of nucleic acid hybridization.
8. Methods for the analysis of RNA including: a) Northern blots b) Primer extension c) S1 nuclease, RNAse protection d) RT-PCR as in # 5 above.
9. Preparation of proteins in heterologous expression systems including vectors, hosts, epitope tags and fusion partners.
10. General methods of subcellular fractionation.
11. Bioinformatics including familiarity with the use of web-based programs for database searches (e.g., BLAST).
12. An understanding of the basics of molecular genetic analysis in one or more model organisms appropriate to their area of research. These models could include bacteriophage, viruses, E. coli, Yeast, Dictyostelium, C. elegans, Drosophila, Mouse, Mammalian cells in culture, etc. This should include the theory and practical aspects of generating and analyzing mutants, DNA transfer and recombination within that system.
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PhD Thesis DefenseTimeline: When student and supervisor think student is ready to defend. Maximum length of PhD program is 6 years (see http://www.grad.ubc.ca/faculty-staff/policies-procedures/duration-program for more information)
The Final Oral Examination Guide for Doctoral Candidates can be found at: http://www.grad.ubc.ca/current-students/final-doctoral-exam/final-doctoral-examination-guide
The student and supervisor work together to ensure the following key items are met before the deadlines.The Examination Committee Proposing an External Examiner Proposing the University Examiners Examination Chair Submitting the Thesis Setting the Date for the Final Doctoral Examination The Final Doctoral Examination Programme The Final Doctoral Oral Examination Post-Examination Details
Deadlines: 6 months before the completion of the thesis: Appoint an External Examiner - student’s supervisor submits External Examiner form to Graduate Advisor. 8 weeks before the oral exam: submit thesis to Graduate Studies (for External Examiners not in North America). 8 weeks before the oral exam: submit thesis to Graduate Studies (for External Examiners in North America). Appoint a University Examiner: student’s supervisor submits University Examiner Form to Graduate Advisor. 8 weeks before the oral exam: submit the Examination Program; date and time of oral exam confirmed.
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After a successful defense (MSc and PhD)Please visit http://www.grad.ubc.ca/current-students/final-dissertation-thesis-submission to ensure you have filled out all appropriate forms for thesis submission. Also visit http://www.grad.ubc.ca/current-students/final-dissertation-thesis-submission/submission-requirements for current Graduate Studies information about submitting your thesis. When you submit your thesis to Graduate Studies you will be given a thesis receipt. Please bring a copy of the receipt to the Graduate Coordinator for a passing grade on your thesis. (549 or 649)You are also required to print 2 copies of your thesis for binding. The Graduate Coordinator will provide you with paper to print your thesis. It is your responsibility to print and organize your thesis. If you require assistance please contact the Graduate Coordinator. The 2 copies will be bound and the research supervisor and the grad student will receive a copy. The department will pay for the cost of the binding. If you will not be able to pick up your thesis from the Graduate Coordinator after binding please provide an address were it can be mailed.
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Stipends and Scholarships
All students in the Department of Microbiology and Immunology are financially supported at a guaranteed minimum level. Students with scholarships greater than $15,000/year are eligible for a total compensation package of $24,000 total per annum paid by their supervisor. Students receiving scholarship(s) totaling $24,000/year or greater are not guaranteed additional funds from their supervisors.
If you will not be receiving a scholarship, then you will receive a yearly compensation package totaling $20,000 plus tuition as a Master’s student and 21,000 plus tuition as a PhD student payable on the 15th and the last day of each month. You will be required to pick-up your first pay cheque from Financial services (3rd floor, GSAB, 2075 Wesbrook Mall) in person. Remember to bring ID with you.
For direct deposit fill out http://www.finance.ubc.ca/payroll/forms/dirdeposit.pdf and bring to Financial Services.
If you’ve been awarded a scholarship, please contact the Graduate Program Coordinator for information on how your scholarship will be paid to you.
Tuition Support:
PhD students in our Department receive a Faculty of Science Tuition Award that covers their tuition for 4 years. A PhD student in their 5 th year receives a tuition supplement in the amount of their tuition plus their minimum stipend of $21,000.00 paid by their supervisor.
Master students receive a tuition supplement in the amount of their tuition plus a stipend of $20,000.00 paid by their supervisor. All students pay student fees from their stipend. The Faculty of Science Tuition Award covers the first 4 years of your PhD program.
If you are awarded a second scholarship that covers your tuition you will not be awarded the GSI tuition award for that period.
International Partial Tuition Scholarship http://www.grad.ubc.ca/awards/international-partial-tuition-scholarship International students are eligible for an International Partial Tuition Scholarship to assist with their tuition fees if they are registered full-time in Graduate Studies and are assessed tuition fees of $7,344 or more per year. Students are eligible as long as they are not a recipient of external scholarships or external funding that pays their tuition. The University reserves the right to change the value of this scholarship without notice.
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John Richard Turner Fellowship In 2002, the department of Microbiology & Immunology received a bequest from the estate of John Richard Turner. An endowment was created and the faculty members of the department agreed that the annual yield would be used for graduate student scholarships. The award description can be found at UBC Student Services – Awards, Fees, and Finances – List of Awards, searching for award number 6360. NOTE: In the spring (usually early May), the Faculty of Graduate Studies Awards Office sends the department an e-mail indicating the amount available for the Turner award for the upcoming academic year. The amount of the award reflects the endowment spending rate for the fiscal year as well as market performance over the past several years.
Turner Award description for 2011: "Fellowships totaling up to $6,650 have been endowed through a bequest by John Richard Turner to support genetic research by graduate students in the Department of Microbiology and Immunology. The awards are made on the recommendation of the Department." The selection criteria are as follows: 1. The student must be in their second year of graduate school but not beyond their sixth for the term of the award. 2. The student cannot currently have a scholarship or fellowship (the aim of this award is to create additional fellowship opportunities for our students). 3. The student must be an author on at least one peer-reviewed research paper as a graduate student in their current UBC program (i.e. papers from previous MSc degrees are not considered).
The nomination process: 1. Each research supervisor can nominate one of their current graduate students. 2. The supervisor will provide a 1/2 page rationale supporting the nomination that a) Describes the student's research accomplishments b) Lists the student's publications, including the full citation c) Describes the student's contribution to the publication(s) The Graduate Advisory Committee will review all nominations and decide upon the winner(s) and the amount of the award(s). This award will reduce the supervisor’s contribution to the student’s stipend by the amount of the award.
Graduate Student Travel Fund http://www.grad.ubc.ca/awards/graduate-student-travel-fundGraduate students are eligible for the Graduate Student Travel Fund only once per degree program. The Travel Fund provides travel support to a maximum of $500 per graduate student who presents a paper or poster at an official conference or symposium (student workshops are ineligible) while s/he is enrolled full-time in a graduate degree program.
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Travel expenses may be reimbursed directly to students or to faculty supervisors if they advanced funds for their students' travel. Reimbursements will only be made after travel is completed.
Robert Emmanuel & Mary Day Endowment Travel Award
$6000.00 will be made available every year to support heart, lung and cancer research and provide travel awards for graduate students who present at a conference related to heart and lung or cancer research.
Four Year Doctoral Fellowship (4YF)http://www.grad.ubc.ca/awards/four-year-doctoral-fellowship-4yfThe Four Year Fellowship program started in 2009. The Four Year Fellowship provides PhD students with a four year $18,000/year scholarship plus tuition. International students are eligible for the 4YF. The Four Year Fellowships will be awarded departmentally in the Spring of each year. Please contact the Graduate Coordinator for more information and eligibility requirements. General Information about the FYF program is available on the Graduate Studies website: http://www.grad.ubc.ca/awards/four-year-doctoral-fellowship-4yf
Tri-agency Fundinghttp://www.grad.ubc.ca/prospective-students/scholarships-awards-fundingApplications for NSERC, CIHR and UGF are completed in the fall of each academic year. Complete applications are submitted to the Graduate Program Coordinator. The Graduate Advisory Committee ranks the applicants from within the M&I program and submits the maximum allowed applicants to Grad Studies for a University wide ranking. Successful applicants will be notified by the Graduate Coordinator with each ranking step.
NSERCNSERC Canada Graduate Scholarships (CGS) and NSERC Postgraduate Scholarships (PGS) offer funding high-calibre graduate students in the natural sciences or engineering. Award types and funding levels are as follows:
CGS Master’s students - $17,500 per annum for one year PGS Master’s students - $17,300 per annum for one year CGS Doctoral students - $35,000 per annum for up to three years PGS Doctoral students - $21,000 per annum for up to three years
For further information about eligibility, application procedures, etc., please visit the NSERC website.
CIHRThe Canadian Institutes of Health Research (CIHR) is one of three federal agencies that provide research funding for university students, postdoctoral fellows and professors. CIHR funds research in the health sciences.
CIHR administers several funding programs for graduate students:
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Canada Graduate Scholarships (CGS) Master’s - $17,500 per annum for one year Canada Graduate Scholarships (CGS) Doctoral - $35,000 per annum for up to three years Doctoral Research Awards - $22,000 per annum for up to three years Fellowships -- $40,000 to $50,000 per annum for up to five years
For further information about eligibility, application procedures, etc., please visit the CIHR website.
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Student funding chart year 1Student Total
supportNet after tuition and fees
Supervisor contribution
Tuition Waiver
Scholarship
MSC(no award)
24,350 19,000 24,350 - - -
PhD(no award)
25,350 20,000 21,000 - 4,350
MSC (award)
26,350 21,000 8,850 17,500
PhD(award)
28,350 23,000 3,000 4,350 21,000
Student funding chart year 2Student Total
supportNet after tuition and fees
Supervisor contribution
Tuition Waiver
Scholarship 1.0 TAship
MSC(no award)
25,350 20,000 19,893 5,457
PhD(no award)
26,350 21,000 16,329 4,350 5,457
MSc (award)
27,350 22,000 4,393 17,500 5,457
PhD(award)
31,021 25,671 4,350 21,000 5,671
Tuition and fee supplements are guaranteed for 3 years for Master students and 5 years for PhD students. Students not performing experiments are not guaranteed funding.
New awards below $15,000.00 per year will contribute to the base stipend. When a major PhD award ends a supervisor may choose to continue to maintain the
stipend up to the same level. The supervisor will communicate this to the Graduate Program Coordinator
Students receiving a stipend may work an additional 12 hours maximum per week for pay (guidelines set up by CIHR/NSERC awards).
Our MSc and PhD students are required to complete a 1.0 TA position or equivalent. TA positions held to meet program requirements contribute toward the base stipend and supplement with an additional $1,000.00 paid to the student for a 1.0 TA position.
Students making good research progress may TA additional courses. Students must consult with their thesis supervisor before accepting a TA position.
Teaching Assistant (TA) Duties and ExpectationsAn important component of a graduate-level education is the acquisition of teaching skills. All Microbiology & Immunology graduate students are required to be a teaching assistant (TA)
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The Graduate Program Coordinator assigns TAships in July. An e-mail will be sent to all current graduate students with a list of all courses and the number of TA’s required. If you are interested in TAing a particular course, or have a preference between first and second term, or have any questions regarding TAing, please contact the Graduate Program Coordinator.Students who are doing their mandatory TAship receive an additional financial bonus. The performances of TA’s are evaluated, and the evaluations become a part of the student’s files. Evaluations are available for viewing through the Graduate Program Coordinator.In the event a student performs unsatisfactorily based on their evaluations, at the discretion of the Graduate Advisory Committee, they may be required to attend and complete a TAG workshop before any further TA assignments will be offered to them. Such a student may also be required to TA for their research supervisor for all subsequent TA assignments.
INVIGILATING FINAL EXAMS. For many of the larger undergraduate courses, the number of invigilators needed exceeds the number of TAs assigned to the course. Therefore, as part of their TA responsibilities, all TAs will be called upon to invigilate two final exams during the exam period of a term in which they are performing TA duties. One or both of these exams may be for a course other than the one in which TA duties were performed during the term.
Profile of a good Teaching AssistantPUNCTUAL: Please show up at the correct time and place and allow for any necessary time required for setting up and/or cleaning up.PREPARED: Please read necessary material before your class. Know the purpose and understand why things are done. This will give you confidence when responding to students’ inquiries.RESPONSIBLE & RELIABLE: Complete your marking on time. Be consistent and mature enough to work independently.INDEPENDENT: Know when to ask questions and when to ask for help. You are not out there on your own – there are people here to help you.PROFESSIONAL: Conduct yourself with an appropriate level of informality. Alternatively, a domineering TA can threaten the instructor-student relationship.COMMITMENT: The time commitment of a TA position is ~12 hours/week. An effort is made to adapt the work load so that it does not exceed this amount on average. Some weeks may be relatively light; others may require extra hours for exam marking, notebook evaluations, etc. TAing can sometimes be a feast or famine job, so it is important to plan your time well. You will normally be given plenty of notice of heavy workloads. If you feel that you are required to put in far more time than this, consult the course Instructor, or Graduate Advisor.ENTHUSIASTIC: Stimulate students’ interest in the material. This will create a dynamic atmosphere in the classroom.MAINTAIN CONTROL: Keep a close watch on your students and be aware of the appropriate allocation of time on tasks.EVALUATION: TAing is a big responsibility, and is recognized as such by the department. You will be evaluated and the evaluation will go into your department file.
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TAG (Teaching & Academic Growth) ProgramsQuestion: How can you develop your teaching skills in a supportive environment?Answer: Sign up for a TAG workshopThe UBC Centre for Teaching and Academic Growth offers a range of programs, services and resources. They include: Professional Development and Instructional Advancement (PDIA) for Graduate StudentsAll workshops are peer-based and participatory and are run on a small-group paradigm to ensure a low facilitator-to-participant ratio. Therefore, space is limited and attendance of an entire workshop from beginning to end is mandatory. Facilitators are trained graduate students who work to create a supportive atmosphere, where you can explore a wide range of topics related to teaching and learning. The internationally-recognized Instructional Skills Workshop (ISW) for Teaching Assistants is the core of the PDIA program. Innovative new programs to meet the needs of the university teaching community continue to evolve, particularly the needs of Graduate Students at UBC. Programs specifically for graduate students: Instructional Skills Workshop (ISW) Presentation Skills Workshop (PSW) Peer Coaching Leading Discussions Workshop (LDW) Teaching with Technology Workshop (TW2) Graduate Student Presentation Skills Workshop (PSW)This two-day interactive workshop enables you to increase your confidence and try new approaches in any presentation setting such as:-Present your research at a conference -Present a seminar to the department -Defend your thesis, -Participate with confidence in a job interview. During the workshop you will deliver 2 short presentations and receive constructive feedback from your peers and the facilitator. You will also give one or more impromptu presentations following instruction on structuring and preparing for extemporaneous speaking. All PSWs run for two days, from 8:30am-5:00pm each day. Location: The Centre for Teaching and Academic Growth, Basement of the David Lam Building, 6326 Agricultural Road
Instructional Skills Workshops (ISWs)Three-day Instructional Skills Workshops (ISWs) are designed for graduate students and teaching assistants interested in developing and enhancing their instructional skills. It caters to individuals new at teaching as well as those who wish to refresh and enhance their skills. Participants benefit from practicing skills and sharing ideas in a cooperative environment. By participating, you will work closely with peers and trained facilitators (who are themselves UBC graduate students and teaching assistants from across campus). In this supportive atmosphere you will have a chance to begin to develop new teaching skills, to enhance existing skills, and/or
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to try new and challenging ideas. The workshop consists of teaching practice, theory application, and topical sessions specifically relevant to Teaching Assistants and Graduate Students at UBC. We take a learner-centered approach that may have you looking at your students in a whole new light!During the workshop you will teach 3 short lessons and receive constructive feedback from your peers and the facilitator. Possible additional sessions discuss learning styles, the use of instructional aids, asking questions and other topics participants are interested in. After completing this workshop you will be awarded a Certificate of Completion, and will receive an entry on your transcript indicating that you have participated in the ISW . You will also leave this session able to:Write a useful, practical lesson plan. Conduct an interactive classroom session. Use learning objectives to organize your teaching and to help your students consider what they are expected to learn.
Peer Coaching for Graduate StudentsThe peer coaching service is designed to provide one-on-one teaching support, encouragement, and feedback to graduate students with teaching concerns, questions or challenges. Peer coaches are graduate students who facilitate various workshops in our Graduate Student Program, who have participated in additional one-on-one facilitation training. Peer coaches will meet with you to determine your needs generally or with regard to specific teaching tasks. Options available as parts of this service include: -Videotaping and feedback session - see yourself teaching as your students see you. -Instructional Feedback - have your peer coach provide you with experienced, informed feedback and/or gather anonymous candid feedback from your students. -Provision of appropriate resource material and additional references. The service is confidential, and addresses individual needs. If you are interested in meeting with a peer coach, please email or give us a call at 822-0262.
There are three ways you can register for these programs:
Register at the web site:http://www.tag.ubc.ca/
e-mail:[email protected](please include all information requested on the Registration Form)
Mail or bring the Registration Form to the UBC Centre for Teaching and Academic Growth, Basement of David Lam Building, 6326 Agricultural Road, Vancouver, BC. V6T 1Z2.
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FORMSThe forms provided are to be submitted to the Grad Coordinator after each committee meeting. Forms for Graduate Studies are available on the Grad Studies website at http://www.grad.ubc.ca/forms/?=SDT
NOTE: Students who wish to add/drop/audit a course should use the Change of Registration form (http://www.grad.ubc.ca/forms/students/ChangeRegistration.pdf)
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THE UNIVERSITY OF BRITISH COLUMBIADepartment of Microbiology and Immunology
Initial Project SummaryAcademic program (courses)
Name of Student: Student Number:
Supervisor: Date:The student should e-mail this form to Mike Gold ([email protected])
and to Darlene Birkenhead ([email protected]) by 5 PM on Sept. 23, 2013
Title of research project:
Summary of initial research project:
Courses (including those that will be audited):
Student’s Signature Supervisor’s Signature
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THE UNIVERSITY OF BRITISH COLUMBIADepartment of Microbiology and Immunology
Progress Report
Progress Reports are due once a year, one week prior to committee meetings. Please copy and distribute to each of your committee members, and give a copy to the Graduate Program
Coordinator for your file.
SECTION 1: IDENTIFICATION
Name: Committee Members:Supervisor:Registration Date:Program:Date of Comprehensive Examination: Date of Meeting:Date of Last Committee Meeting: Time of Meeting: Room:
SECTION 2: STATEMENT OF RESEARCH PROBLEM
A. Description of Biological Phenomenon and General Aims
B. Specific Approach
SECTION 3: RESEARCH OBJECTIVES
A. General objectives1.2. …
B. Specific objectives for the last six months1.2. …
SECTION 4: SUMMARY OF RESULTS1.2. …
SECTION 5: SUMMARY OF FUTURE EXPERIMENTS1.2. …
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THE UNIVERSITY OF BRITISH COLUMBIADepartment of Microbiology and Immunology
Graduate Thesis Committee Report
Name of Student Student Number
Date of Committee Meeting:
Members of the Thesis Committee Present: Absent:Supervisor:
Summary of Meeting:
Recommendations of the committee:
Action items:
Progress satisfactory (circle one): Yes No Next committee meeting to be scheduled in: _________months (max 12).
Student’s Signature Supervisor’s Signature
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THE UNIVERSITY OF BRITISH COLUMBIADepartment of Microbiology and Immunology
Comprehensive Exam Planning Report
Name of Student Student Number
Date:
Members of the Thesis Committee Present: Absent:
Examiner Topics1.
2.
Name of examiner 3.
1.
2.
Name of examiner 3.
1.
2.
Name of examiner 3.
Please use the back of this form if you require more space.
REMINDER: A written thesis proposal must be submitted to the examination committee, and the Graduate Program Coordinator at least TWO WEEKS prior to the comprehensive date.
Title of Thesis Proposal:
Date: Time: Location:Topics approved:
Yes No: Reason Chair
Graduate advisor’s signature:
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THE UNIVERSITY OF BRITISH COLUMBIADepartment of Microbiology and Immunology
Report on Comprehensive Oral Examination
Name of Student Student Number
Date of examination:
Examining Committee Members:
Research Supervisor Present:
Name of Chair:
__________________________________Chair’s signature
EVALUATION: Research Proposal:
Oral Presentation:
DECISION: Research Proposal: Pass Fail Conditional Pass Date of re-examination:
Oral Presentation: Pass Fail Conditional Pass Date to submit rewritten proposal:
Student’s Signature Supervisor’s Signature
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Directions for completing Report on Comprehensive Exam Form
In case of conditional pass of the oral part of the examThe chair will explain the deficiency, and set a date or deadline for the re-exam (agreed upon by the committee members). The student, supervisor and chair will sign the report and the chair will be responsible for delivering the form to the graduate secretary for distribution. At the re-exam, if the defense is successful, the supervisor, chair and student will sign the sections below, and the chair will give this form to graduate secretary.
Chair Supervisor Student
Date: __________________________
In case of conditional pass of the written proposalThe chair will explain the deficiency and what needs to be done to correct the problem. A deadline for submitting the revised proposal will be set (agreed upon by the committee members). The student, supervisor and chair will sign the report and the chair will be responsible for delivering the form to the graduate secretary. Everyone involved will get a copy of the form after the exam. It will be the student’s responsibility to (a) provide each of their examiners, as well as the chair and graduate secretary, with a copy of their revised proposal by the date specified, (b) obtain signatures at the bottom of this form from each examiner after they have given their approval, © give the form with the examiners’ signatures to the chair. The chair will sign this form and give it to the graduate secretary.
Examiner’s name Signature
Examiner’s name Signature
Examiner’s name Signature
Supervisor’s signature Student’s signature
Chair’s signature Date
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THE UNIVERSITY OF BRITISH COLUMBIADepartment of Microbiology and Immunology
MSc Thesis Defense Report Form
Name of Student: Student Number:
Date of MSc Thesis Defense:
Members of the Thesis Committee
Supervisor:
Committee Members:
External Examiner:
Summary of Defense:
Evaluation from the Committee:
Pass Fail Outstanding
Student’s Signature Supervisor’s Signature
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THE UNIVERSITY OF BRITISH COLUMBIADepartment of Microbiology and Immunology
PhD Thesis Supervisory Committee Approval to
Send Thesis to External Examiner
To: Doctoral Exams Coordinator Student:Faculty of Graduate StudiesUBC Student #
Thesis Title:
I have read the above named thesis and approve it for submission to the External Examiner
Name Signature
Supervisor:Co-Supervisor:(if applicable)
Committee:
This is to confirm that this thesis has been read by the PhD candidate’s Supervisory Committee and that all departmental requirements have been met. The student is currently registered with fees paid in full. Please send this thesis to the External Examiner by courier and charge account CNMJ 641300. Thank you for your assistance.
Department Head Date
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THE UNIVERSITY OF BRITISH COLUMBIADepartment of Microbiology and Immunology
Permission to Write Thesis Committee Meeting
Name of Student: Student Number:
Date of Committee Meeting:
Members of the Thesis Committee Present: Absent:Supervisor:
Summary of Meeting:
Recommendations of the Committee:
Student’s Signature Supervisor’s Signature
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