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General Supplies and Services (GS&S) Portfolio
Federal Acquisition Service
U.S. General Services Administration
Requisition Channel Industry Meeting
(OS, MRO and JanSan)
February 19, 2014
Federal Acquisition Service
U.S. General Services Administration
2
Opening Remarks
Some General Housekeeping Rules for Today’s Seminar
• Today’s seminar is being recorded. It will be available for review at a later date, so you can refer to it in case you missed anything.
• There is no dial-in number for this seminar. You will be listening to the presentation through your computer speakers.
• Please make sure your computer speakers are not muted
• Make sure your speaker volume is turned all the way up
• If you are having any technical issues, please let me know in the chat box on the right of your screen and I will do my best to accommodate you.
QUESTIONS for the Presenters:
• We ask that you hold your questions until the end of the presentation
• Please type your questions in the chat box at the right of your screen. We will do our best to answer all of your questions during today’s session, but may need to get you an answer at a later date.
Federal Acquisition Service
U.S. General Services Administration
3
Opening Remarks
Speaker: Mr. Walter Eckbreth
Program AnalystGeneral Services Administration
General Supplies and Services (GS&S) Portfolio
Federal Acquisition Service
U.S. General Services Administration
GSS Supply Transformation
Federal Acquisition Service
U.S. General Services Administration
5
Supply Transformation (ST) Background and Overview
Federal Strategic Sourcing Initiative (FSSI) as Key ST Enabler
ST Milestones & Key Dates
Agenda
Federal Acquisition Service
U.S. General Services Administration
6
Supply Transformation Concept
ST will utilize commercial vendor supply chains to transform GSS wholesale and retail programs
Wholesale Transformation: transition commercially available items from GSA Stock to Strategic Partner Delivery (SPD)
Retail Transformation: transition retail operations from GSA-managed inventory solution to the fourth party logistics (4PL) solution
Federal Acquisition Service
U.S. General Services Administration
7
Supply Transformation Background
FY07
New Business Models Study and
Business Case Analysis
FY09
Launch of 4PL Retail Program
FY10
Launch of Central Asia Sourcing
Program
FY11
Launch of Direct Vendor Delivery
Pilots (FSSI)
FY12
Launch of Strategic Partner Delivery (SPD)
Pilots
FY13
Preparation for Supply
Transformation
FY14
Implementation of Supply
Transformation
Federal Acquisition Service
U.S. General Services Administration
8
Supply Transformation Impetus and Goals
Impetus
• Industry distribution models have become more sophisticated, creating both more competition and greater opportunity for partnership
• Technology innovations enable greater integration with external partners
Goals
Overall: Increase value to the customer and to the taxpayer
Greater customer responsiveness: more and higher quality products, lower prices, and faster delivery
Greater efficiency: upon completion, generate $100 million in annual savings through acquisition and operating efficiencies
Promote small business usage
Ensure GSS business model is sustainable: competitive and solvent
Federal Acquisition Service
U.S. General Services Administration
9
Federal Strategic Sourcing Initiative (FSSI) as Key Enabler
SPDQuality Product, Competitive Pricing, and Fast Delivery
Worldwide Delivery
FEDSTD and MILSTD Compliant
Develop deep insight into markets and lifecycle
costs
Leverage Government-Wide Spend
Foster Usage of
Socio-economic
Firms
Constantly Capture and Refine Best Practices
Automated End-to-End Supply Chain Process
FSSI
Federal Acquisition Service
U.S. General Services Administration
10
Supply Transformation Milestones and Key Dates
FY 2014 FY 2015
Q2 Q3 Q4 Q1 Q2
Engage Industry
Implement SPD
Transform GSS Internal Operations
Stop ship WDC
Stop ship EDC
Close WDC
Close EDC
Engage Industry
Transform GSS Internal Operations
Industry Day
Video Presentation
Letters to Contractors
Implement SPD
FSSI RFQs
JanSan & MRO Awards
OS3 Award
Convert Stores to 4PL
Federal Acquisition Service
U.S. General Services Administration
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Appendix: Glossary
4PL Fourth-Party Logistics: GSA manages customer’s logistical operations in partnership with GSA vendorsAcquisition The purchase of commodities from an external source
Depot Distribution center; GSA has two depots: EDC (Eastern Distribution Center in Burlington, NJ) and WDC (Western Distribution Center in Sharpe/Stockton, CA)
DVD Direct Vendor Delivery: direct fulfillment by vendors of orders that would traditionally go to a GSA DepotEDC Eastern Distribution Center: one of two depots currently active for GSS, located in Burlington, NJ
FSSI Federal Strategic Sourcing Initiative
FY Fiscal Year: for Federal Government, each Fiscal Year runs from Oct. 1 through Sept. 30
GSS The Office of General Supplies & Services
JanSan Janitorial/Sanitary: all products that are defined as within this product category
MILSTD Military Standard fulfillment procedures
MRO Maintenance, Repair, and Operations: all products that are defined as within this product category
OS3 Office Products (3rd Generation FSSI): all products that are defined as within this product category
Requisition A transfer of property (commodities) from GSA to an approved GSA patron
SPD Strategic Partner Delivery: fulfillment of orders that would traditionally go to a GSA depot through a dedicated third-party vendor that is well integrated with GSA systems and operations
ST Supply Transformation (GSS initiative to increase strategic use of commercial capabilities, reduce the GSA footprint, and save $100 million annually)
WDC Western Distribution Center: one of two depots currently active for GSS, located in Sharpe/Stockton, CA
Federal Acquisition Service
U.S. General Services Administration
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The Supply Transformation Team will now take any questions, comments or concerns. Please type questions in the chat window.
General Supplies and Services (GS&S) Portfolio
Federal Acquisition Service
U.S. General Services Administration
OS, MRO and JanSan Acquisition Strategies
For the Requisition Channel
Federal Acquisition Service
U.S. General Services Administration
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4PLChannel
• Mainly DOD customers
• Vendors own and operate network of
on-site stores, manage inventory
and ensure delivery
Requisition Channel
• Acquire products available through
GSA Global Supply• Mainly DOD
customers
Purchasing Channel• Customers purchase products directly from vendor via a
vendor- or government-managed internet portal or vendor store front
• Vendors fulfill orders and invoice customers directly
• Largest channel, covering 70-80% of addressable spend
Customers buy through several unique methods necessitating a multi-channeled sourcing strategy
Government Purchase Card Holder or
Contracting Officer
MILSTRIP / FEDSTRIP User
On-base Military Personnel
DOD eMallGSA
AdvantageVendor Website
Vendor Brick & Mortar
Store
Global Supply
On-Base 4PL Store
Contract
Federal Acquisition Service
U.S. General Services Administration
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GSAs requisition model entails a specific set of unique requirements for Contractors to successfully participate
The Requisition Channel covers mainly DoD orders that are fulfilled through GSA Global Supply program
Requisition order fulfillment requires advanced e-commerce capabilities and seamless integration with GSA IT systems
E-commerce systems must fully align and link to GSA’s
Extensive testing is required to ensure that all orders are transmitted and received, and that no data elements are dropped
Use of National Stock Numbers (NSNs) is critical to ensure zero manual touch points for order processing
Other custom requirements exist, including unique marking, packing, labeling requirements, and many more
Federal Acquisition Service
U.S. General Services Administration
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Contractor evaluation and category representation uses a market basket approach
• Designed to represent Federal market purchases in the category
- Top high-spend products
- Additional representative items
• Market basket items are categorized into pools for Contractors to submit quotes
• Quote sheets are created for the market basket items within each pool
• Several Technical Go/No Go Factors must be satisfactorily addressed by interested Contractors
• Contractor’s prices are collected on quote sheets for each pool the Contractors choose
• Qualifying Contractors for JanSan and MRO are then asked to apply the market basket average discount to all other non-market basket items within each pool
• For Office Supplies, non-market basket pricing will be reviewed and negotiated individually
Market Basket Created
Vendors Submit Quotes on Pools
Path to Establishment
1 2 3
Federal Acquisition Service
U.S. General Services Administration
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MRO Tools and Tool Cabinets
Product
Schedule Price
Quote Discount
Hammer… $12.41 $11.29 9%
Drill… $108.22 $102.81 5%
Screwdriver… $21.99 $20.23 8%
Tool Cabinet… $23.26 $20.24 13%
Quotes on Market Basket items (to be provided on the quote sheet) are the basis for Contractor evaluation
Example: Vendor XYZ, Inc. sells tools and would like to quote on the MRO Tools and Tool Cabinets Pool
FOR ILLUSTRATIVE PURPOSES ONLY
• In this example, XYZ, Inc. offered an average discount of about 9% off of their GSA MAS net prices, calculated based on their quotes for all products within the pool
• If XYZ, Inc. is selected, the average discount will be applied to the entirety of their non-market basket items that are in scope with the given solution
XYZ, Inc. quotes discounts off of their Schedule pricing for every core item
XYZ, Inc. is evaluated based on the prices quoted
(NOTE: Schedule Price does not apply to OS.)
Federal Acquisition Service
U.S. General Services Administration
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Planned Administrative Go/No-go Evaluation Factors
• Must be an AbilityOne reseller and demonstrate authorization to be an authorized distributor
• Provide 100% core items in category with supply manufacturer’s part number and UPC (if available)
• Demonstrate ability to provide core Market Basket items vs. Non-Market Basket items per pool
• Demonstrate TAA compliance
• Meet environmental sustainability requirements
• Assure Berry Amendment compliance (MRO only)
• Provide representation regarding unpaid delinquent Federal tax liability or felony conviction
Federal Acquisition Service
U.S. General Services Administration
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Planned Technical Go/No-go Evaluation Factors (cont)
• Comply with Item Purchase Descriptions
• Ability to support a Requisition based environment
• Meet electronic communication capability
• Demonstrate the ability to use the DLA’s VSM
• Ability to provide “Fill or Kill” status
• Comply with packing, packaging, marking, labeling and documenting requirements (FED STD 123; MIL STD 129)
• Ability to secure scannable bar codes
• Provide a subcontracting plan (other than small business concerns only)
Federal Acquisition Service
U.S. General Services Administration
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OS Acquisition Strategy
Federal Acquisition Service
U.S. General Services Administration
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OS Requisition Channel Acquisition Plan
• RFP – Open to all vendors (Do not have to have a GSA Schedule)
• OS encompasses
• General Office Supplies.
• Paper
• Toner/Ink
• Estimated spend for OS Requisition items is an estimated $200M annually
Federal Acquisition Service
U.S. General Services Administration
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Proposed OS aggregate volume thresholds
OS Proposed Aggregate TiersCumulative Spend
Levels$10M+ $25M+ $50M+ $75M+ $100M+
Aggregate Volume Discounts: Vendors will be asked to provide additional discounts that go into effect upon reaching a cumulative level of spend
Federal Acquisition Service
U.S. General Services Administration
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Key Terms and Conditions for OS
1 Base Year with4 One-Year Options
CONUS – 4 Calendar DaysOCONUS – 7 Calendar
Days
$0.00
FOB Destination
Period of Performance
Delivery Days
Minimum Order Size
Delivery Terms
Federal Acquisition Service
U.S. General Services Administration
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MRO and JanSanAcquisition Strategy
Federal Acquisition Service
U.S. General Services Administration
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JanSan and MRO Requisition Channel Acquisition Plan
• JanSan encompasses products ranging from motorized floor buffers to toilet paper, hand soap, and more
• Estimated spend for JanSan Requisition items is an estimated $92M Annually
• MRO encompasses products ranging from hardware to hand tools, from portable air conditioners, to pumps and motors
• Estimated spend for MRO Requisition items is $144M Annually
Federal Acquisition Service
U.S. General Services Administration
26
JanSan and MRO Product Categories
MRO Categories
JanSan Categories
1. Hardware
2. Tools and Tool Cabinets
1. Brooms, Brushes, Mops, Sponges, Cleaning Cloths, Pails & Wipers
2. Cleaning and Polishing Compounds, Miscellaneous Chemical Specialties & Dispensers
3. Motorized Floor Cleaning Equipment and Accessories, Floor Mats and Coverings
4. Personal Hygiene, Paper Products, Dispensers and Laundry Accessories
5. Trash Receptacles, Plastic and Paper Bags
Federal Acquisition Service
U.S. General Services Administration
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Proposed JanSan & MRO aggregate volume thresholds
JanSan Proposed Aggregate Tiers
MRO Proposed Aggregate Tiers
Cumulative Spend Levels
$6M+ $12M+ $18M+ $24M+ $30M+
Cumulative Spend Levels
$12.5M+
$25M+$37.5M
+$50M+
$62.5M+
Aggregate Volume Discounts: Vendors will be asked to provide additional discounts that go into effect upon reaching a cumulative level of spend
Federal Acquisition Service
U.S. General Services Administration
28
Key Terms and Conditions for MRO and JanSan
1 Base Year with4 One-Year Options
CONUS – 4 Calendar DaysOCONUS – 7 Calendar
Days
$0.00
FOB Destination
Period of Performance
Delivery Days
Minimum Order Size
Delivery Terms
Federal Acquisition Service
U.S. General Services Administration
29
The OS, MRO and JanSan Teams will now take any questions, comments or concerns. Please type questions in the chat window.