General Services Agency - ACGOV.org RFP.… · Specifications, Terms & Conditions for Telecommunications Cable Equipment and Installation I:\purch\word\ \ .doc 2/1/2002 Glossary GigaSPEED:

$Page 1: General Services Agency - ACGOV.org RFP.… · Specifications, Terms & Conditions for Telecommunications Cable Equipment and Installation I:\purch\word\ \ .doc 2/1/2002 Glossary GigaSPEED:$
1401 Lakeside Drive, Oakland, Suite 907, California 94612 I:\Purchcontract/French/Cabling.doc

Telephone (510) 208-9600 � FAX (510) 208-9626 Printed on recycled paper

General Serv ices Agency

Aki K. Nakao, Director

COUNTY OF ALAMEDA

REQUEST FOR PROPOSAL NO. 004-1-0456

SPECIFICATIONS, TERMS & CONDITIONS

for

TELECOMMUNICATIONS CABLE EQUIPMENT AND INSTALLATION

BIDDERS CONFERENCES

at 1:30 P.M.

on February 14, 2002

& at

10:00 A.M. on

February 15, 2002

RESPONSE DUE before

2:00 p.m. on

March 8, 2002 at

County of Alameda, GSA-Purchasing 1401 Lakeside Drive, Suite 907

Oakland, CA 94612

1401 Lakeside Drive, Oakland, Suite 907, California 94612 I:\Purchcontract/French/Cabling.doc

Telephone (510) 208-9600 � FAX (510) 208-9626 Printed on recycled paper

COUNTY OF ALAMEDA REQUEST FOR PROPOSAL NO. 004-1-0456 SPECIFICATIONS, TERMS & CONDITIONS

For TELECOMMUNICATIONS CABLE EQUIPMENT AND INSTALLATION

TABLE OF CONTENTS

Page

Acronym and Term Glossary........................................................................ Glossary STATEMENT OF WORK Intent ................................................................................................................. 1 Scope ................................................................................................................ 1 Background...................................................................................................1-2 SPECIFIC REQUIREMENTS Cable Project Management..........................................................................3-5 Qualifications................................................................................................5-6 Account Manager/Support Staff .................................................................... 6 General Requirements..................................................................................6-7 Telecommunications Cabling System General Conditions ......................... 7 Standard Requirements................................................................................7-8 Submittals/Deliverables.............................................................................8-11 Delivery, Storage and Handling...................................................................11 Coordination of Work..............................................................................11-12 Codes, Regulations and Standards ..............................................................12 Special Conditions.........................................................................................13 Inspection, Tests and Guarantees.................................................................13 Quality Assurance .........................................................................................13 Components ..............................................................................................13-14 Staffing ......................................................................................................14-15 Organization of Work...................................................................................15 Installation.................................................................................................15-16 Protection of Work and Property.................................................................16 Record Documents...................................................................................16-17 Acceptance.....................................................................................................17 Special Tools..................................................................................................17 Sequence of Work....................................................................................17-20 INSTALLATION STANDARDS AND PROCEDURES Description.....................................................................................................20 Standards ........................................................................................................21 Cable Runways ..............................................................................................21 Distribution Rings .........................................................................................22 Vertical Cable Trough for Equipment Racks ..............................................22

I:\purch\word\ \ .doc 2/1/2002

Fiber Optic Inner Duct ..................................................................................22 Riser Cable Support Grips ............................................................................22 J” - Hooks..................................................................................................22-23 Equipment Racks/Cabinets...........................................................................23 Copper Distribution Frames .........................................................................24 Fiber Optic Distribution Frames ..................................................................24 HARDWARE INSTALLATION ..............................................................................24-26 TELECOMMUNICATIONS COPPER CABLING AND TERMINATION Description................................................................................................26-27 Standards ........................................................................................................27 Metallic Cable Specifications..................................................................27-29 Terminating Blocks – All Telecommunication Rooms .............................29 Modular Patch Panels....................................................................................30 Modular Voice/Data Outlets....................................................................30-31 Splice Module ...............................................................................................31 Splice Case ...............................................................................................31-32 Wall Phone Outlets.......................................................................................32 Pay Phone Outlets......................................................................................... 32 Elevator Phone Connections .......................................................................32 CABLE AND WIRE INSTALLATION .................................................................32-40 Splice Installation.....................................................................................35-36 Terminal Block Installation..........................................................................36 Cable Terminations .......................................................................................36 Cross Connects and Patches....................................................................36-37 Connector Installation...................................................................................37 Cable Identification.......................................................................................37 Quantities and Placement of Items..........................................................37-38 Cable Testing ............................................................................................38-40 Record Drawings ...........................................................................................40 FIBER OPTIC CABLING AND TERMINATION Description ................................................................................................... 41 Standards........................................................................................................41 Fiber Optic Cable Specifications .......................................................... 41-44 Connectors and Adapters.............................................................................44 Patch Cords.............................................................................................. 44-45 Splices ............................................................................................................45 Fiber Optic Distribution Frames.................................................................46 Fiber Optic Patch Panels..............................................................................46 FIBER OPTIC CABLE INSTALLATION .......................................................... 46-49 TELECOMMUNICATIONS GROUNDING AND BONDING Description .................................................................................................... 49 Grounding Conductors.................................................................................49 Cable Connectors (Lugs) ........................................................................49-50 Cable & Wire Installation.............................................................................50 Connector Installation...................................................................................50 Cable Identification.......................................................................................50 Quantities of Ground Wire ...........................................................................51


Cable Testing .................................................................................................51 Acceptance ....................................................................................................51 Record Drawings ..........................................................................................51 FIRE STOPS ..................................................................................................................51-53 TELECOMMUNICATIONS CABLING SCHEDULE ..........................................54 INSTRUCTIONS TO BIDDERS County Contacts............................................................................................ 54 Calendar of Events .......................................................................................55 Bidders Conference .................................................................................55-56 Submittal of Bids......................................................................................56-57 References......................................................................................................57 Financial Stability.......................................................................................... 58 Response Format ...........................................................................................58 Response Content/Submittals..................................................................58-61 Evaluation Criteria/Selection Committee............................................ 61-63 Contract Evaluation and Assessment .........................................................63 TERMS AND CONDITIONS

Term/Termination/Renewal ........................................................................63 Brand Names and Approved Equivalents............................................ 63-64 Quantities.......................................................................................................64 Pricing ...................................................................................................... 64-65 Award.............................................................................................................65 Method of Ordering................................................................................ 65-66 Invoicing .................................................................................................. 66-67 Other Agencies..............................................................................................67 Liquidated Damages.....................................................................................67 Performance Bond........................................................................................67 Funding Out Clause......................................................................................67 County Provisions .................................................................................. 68-73

ATTACHMENTS Exhibit A - Acknowledgement Exhibit B - Bid Form Exhibit C - Certificate of Insurance Exhibit D1 – Current References Exhibit D2 – Former References Exhibit E – Small & Local Business Partnering Information Exhibit F – Request for Local Preference Exhibit G – Exceptions, Clarifications, Amendments Exhibit H – Standard Agreement Contract Draft Exhibit I - Proposal Evaluation Form

Specifications, Terms & Conditions for Telecommunications Cable Equipment and Installation


Glossary

ACRONYM AND TERM GLOSSARY ACM: Asbestos-Containing Material(s)

ATM: Asynchronous Transfer Mode

ANSI: American National Standards Institute

ARMM: a type of riser cable

ASTM: American Society for Testing and Materials

AWG: American Wire Gauge; U.S. standard measuring gauge for non-ferrous conductors

BICSI: Building Industry Consulting Service International

CAD: Computer Aided Design

Category 3 Cable: A category of performance for inside wire and cable systems, specified by FCC Part 68 and ANSI/EIA/TIA-568; used primarily for voice communications.

Category 5 Cable: A category of performance for inside wire and cable systems, specified by FCC

Part 68 and ANSI/EIA/TIA-568; used for voice and data communications.

Category 5E Cable: Category 5 cable with enhanced performance characteristics.

CPC: Cable Project Contact. Person to contact for access and scheduling normally in department where cabling work is done.

CPM: Cable Project Manager; assigned by County to large projects and any other cabling project that

affects building structural integrity. CSC: County Selection Committee

CSI: Construction Specifications Institute, a membership society focusing on construction standards (see www.csinet.org)

EIA: Electronic Industries Alliance (formerly Electronic Industries Association) FCC: Federal Communications Commission

Fiber, Multimode: A fiber optic cable with a wide core that provides multiple routes for light waves to travel.

Fiber, Single Mode: Fiber optic cable that allows only a single mode of light to propagate.



Glossary

GigaSPEED: Cable that meets the draft category 6 standard.

IEEE: Institute of Electrical and Electronics Engineers

LAN: Local Area Network

MDF: Main Distribution Frame

NEC: National Electric Code

NEMA: Near End Cross Talk; a type of interference (crosstalk) which occurs when signals on one pair of wires are fed back into another pair

OSHPD: Office of State Health and Planning Department, State of California OTDR: Optical Time Domain Relationship. A test and measurement device used to check the

accuracy of fusion splices and the location of fiber optic breakers PM: Project Manager PMA: Project Manager Alternate PO: Purchase Order

PVC: Poly Vinyl Chloride, a plastic material used for cladding telecommunications cable

RCDD: Registered Communications Distribution Designer

RFP: Request for Proposal

SYSTIMAX: A structured wiring connectivity standard, maintained by Avaya, Inc. TIA: Telecommunications Industry Association

UTP: unshielded twisted-pair cable

VAR: Value-added reseller.


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STATEMENT OF WORK

INTENT

These specifications, terms and conditions describe requirements of the County of Alameda for the installation, modification and maintenance of telecommunications cable to meet voice and data applications. The intent is to award a three-year contract to one or more Contractors to provide on-going services as required by the County. SCOPE

The County is seeking bidders who are able to purchase, install, modify and service telecom-munications cable. A full range of cable-installation services is required. Services to the County will include cable infrastructure design and technology consultation. Telecommunications cable will consist primarily of inside horizontal station cable, backbone-data cable and voice-riser cable, and fiber optics. There will be some need for outside installation of copper, fiber backbone and distribution cable. The anticipated value of this contract, including labor and materials, is estimated at one million dollars ($1,000,000) per year. BACKGROUND

The County of Alameda Voice Communications Network serves over sixteen thousand (16,000) voice extensions in an 813-square-mile area. County Departments operate in approximately 200 buildings encompassing roughly eight million square feet. County facilities range from one -story buildings to complex campus environments. Although the majority of County facilities were built during the 1950s and 1960s, some were built in the early 1900s. County facilities include two jails, a juvenile-justice complex and numerous other buildings for Administrative, Social Services, Health Care, Law Enforcement and Court functions.

The current voice network is comprised of fourteen (14) Definity Enterprise Communications Servers (ECS) in a Distributed Communications Network, approximately thirty-two (32) remote Expansion Port Network (EPN) modules and stations located in County facilities at approximately 200 sites.

The voice telecommunications cable infrastructure is comprised primarily of unshielded Category 3

twisted-pair cable, has over sixteen thousand (16,000) working lines, and supports voice stations equipment associated with:

• Fourteen (14) Private Branch Exchange (PBX) systems, currently Avaya Definity Generic 2 and 3;

• Pacific Bell Centrex services to a number of locations with a combination of basic, Integrated Services Digital Network (ISDN), DMS100 and 5E station lines;



• Electronic key systems;

• Alarm circuits. The Data Telecommunications cable infrastructure consists of SYSTIMAX 20-year guaranteed Category 5 Unshielded Twisted Pair (UTP), Category 5E, “GigaSPEED” cable, and fiber cable where cost effective. The County’s cable infrastructure is approximately ninety percent (90%) SYSTIMAX. A limited amount of older cabling is present and consists of IBM Type I, IBM single coaxial and 25-pair cable that has been modified for voice and data use. The County of Alameda data network consists of approximately 150-200 user Local Area Network (LAN) segments, both Ethernet and token ring, and over five thousand (5,000) desktop personal computers. User LAN segments are interconnected to an Enterprise Fiber Distributed Data Interface (FDDI) backbone. LANs are connected to the Information Technology Department’s (ITD) Data Center via Cisco routers on Pacific Bell, Asynchronous Transfer Mode (ATM) and T1 links (point-to-point; frame relay; DS1-to-DS3). A County-owned digital microwave system also provides T1 connectivity to sites where it is feasible. The mainframe System Network Architecture (SNA) includes thousands of devices in over one hundred (100) sites. The County of Alameda hosts the Police Information Network (PIN), connecting several San Francisco Bay Area counties to State and Federal Law Enforcement databases. The County is continuously expanding its services, relocating staff and adding new programs. Telecommunications cabling projects in a typical month require approximately four hundred fifty (450) hours of labor and consist of:

• Six (6) voice projects from one to ten (1-10) drops; • Eleven (11) data projects from one to t en (1-10) drops; • Four (4) combination voice/data projects of ten (10) or more drops.

Completion time for individual cable projects usually ranges between ten (10) and thirty (30) calendar days. Several cable projects can occur simultaneously. Cabling projects that require work to be performed in conjunction with other construction projects may experience delays. An average of eighty (80) individual cabling projects are expected to be in progress at any given time, i.e., have been quoted, are in progress or are waiting to be scheduled. The period of time between the receipt of a quote to the issuance of a Purchase Order varies with each job and could be as short as ten (10) days to as long as six (6) months.

SPECIFIC REQUIREMENTS CABLE PROJECT MANAGEMENT

Recommendations to the County about cable system design, support structure requirements and products will be asked for and procurement of materials and products shall be performed by the Contractor. Wherever possible, old station cable and riser cables shall be removed and disposed of as part of new cable installation.



A. For each cabling project, the Contractor shall:

• Contact customer within five (5) business days of job request; • Conduct on-site survey within five (5) business days of job request; • Provide written quote within five (5) business days of on-site survey; • Prepare shop drawings as needed; • Order materials; • Schedule the work; • Perform the work; • Inspect the work performed; • Apply for SYSTIMAX warranty certificate and complete the project; • Provide weekly status reports to County for all jobs assigned.

B. The successful bidder shall serve as a general contractor, managing all County cable installations by performing work directly or by assigning projects to qualified subcontractors that have been approved by the County. The General Contractor shall:

1. Determine which cable jobs require certification by a Registered Professional Engineer and secure that signature;

2. Maintain a performance bond for fifty percent (50%) of the total estimated annual contract amount;

3. Provide all cable repair and installation services (Categories 3, 5, 5E and GigaSPEED) as needed for the County of Alameda, including but not limited to, single-mode fiber, multi-mode fiber and older cable such as, IBM Type I and 25-pair cable that has been modified for voice and data use;

4. Provide a minimum of two (2) local Registered Communications Distribution Designers (RCDD) to perform the services of a Cable System Design Project Manager (PM) and a Project Manager Alternate (PMA) in the event the Project Manager is unavailable. Each PM/PMA must have expertise in LAN configurations and be SYSTIMAX certified;

5. Provide the services of a Field Supervisor as an employee of the Contractor or approved and qualified subcontractors located within the County of Alameda to schedule cable projects and to oversee each job;

6. Provide résumés of the RCDDs and Field Supervisor (if known), copies of applicable certifications and the date of RCDD award;

7. Provide emergency cable repair service that may require a same-day or next-day response, at the discretion of the County;



8. Provide all security measures deemed necessary to adequately protect unoccupied job sites from thefts, vandalism, etc. Expenses incurred by contractor negligence in failing to provide security shall be borne by the contractor;

9. Provide labor during regular County work hours from 8:00 A.M. to 5:00 P.M. unless overtime or weekend work is specified by the County. Contractor shall have a local or toll-free phone number and be available for emergencies 24 hours a day, 7 days a week;

10. Technicians shall be trained to work in confined areas and in the identification of hazardous materials while performing services as required under this contract.

C. The work included in these specifications including all labor, materials, tools, equipment and possible outside services (i.e. subcontractor) necessary to perform and complete each project, is the sole responsibility of the Contractor. The scope of this work includes, but is not limited to, providing the following:

1. Site survey by a RCDD, or designate, to review the project site, the work environment

and conditions, and to outline the scope of work;

2. All horizontal station cabling between the telecommunications distribution room and the workstation outlets as required;

3. All copper and fiber optic backbone cables between telecommunications rooms for building riser systems and facilities between buildings, underground or overhead, wall fields for various telephone systems and data rack and distribution panel as required;

4. All equipment racks/cabinets, backboards, outlets, patch panels/cords, cable

management and hardware in order to support the telecommunications system as required;

5. Seismic bracing of all cabinets, equipment racks and cable trays provided under this

work by applicable code and by all known local governing jurisdiction; 6. All terminations, cross connects and patching of all fiber optic and copper cables as

required; 7. Testing and documentation as required; 8. Preparation and submission of scope of work documentation, samples, shop drawings,

plans, testing reports, As-Built drawings, and cabling documentation as required and described herein;

9. Fire stopping as required by code and indicated in the specifications;



10. Grounding and Bonding as required; 11. All work to be in compliance with the current applicable codes including, but not

limited to, TIA/EIA Building Telecommunications Wiring;

12. Standards to include TIA/EIA-568-A, TSB-67, TSB-72, TSB75, EIA/TIA-569, EIA/TIA-570, EIA/TIA-606, EIA/TIE-607, and the BICSI Telecommunications Distribution Methods.

D. The Contractor shall perform site visits according to the following conditions:

1. The Contractor shall be responsible for visiting each proposed installation site prior

to submission of pricing in order to determine the site compliance with the specifi-cations and to prepare a detailed scope of work for County approval. Any assumptions made on the part of the Contractor shall be the Contractor’s responsibility.

2. Prior to commencement of work, the Contractor shall perform a detailed site survey

as required to verify the working conditions and compliance with the specifications. The Contractor shall issue a written report to the County within ten (10) days of Notice To Proceed, prior to commencing work, indicating any discrepancies with the construction and the proposed scope of work. The Contractor shall be responsible for coordinating the written report with its shop drawings, plans, and calculations as required.

3. The Contractor shall be responsible for coordinating its work with the overall

construction schedule and all other trades that may impact its work. Existing Contract Documents for other trades will be made available for review through the County as pertains to each project.

E. Contractor shall be able to perform a minimum of six (6) County cabling projects

simultaneously. Additional projects shall be scheduled in order of receipt of notice to proceed unless urgent service is required and requested.

QUALIFICATIONS A. Contractor minimum qualification criteria include, but are not limited to the following:

1. Access to sources of cable materials and related products;

2. Certification to install SYSTIMAX telecommunications cable and to provide warranty-service response;

Note: For those bidders who may not otherwise qualify for SYSTIMAX VAR (value-added reseller) status, Avaya has set up and account-specific category for SYSTI-MAX certification as an authorized installer for County of Alameda projects only.*



Details are available from Rommel Santamaria, Avaya Regional Sales Manager, telephone 925-479-8187.

* Specific training is required.

3. Five years of experience, within the last five years, in providing telecommunications-cable services to customers of similar size and complexity as the County;

4. At least one current customer of similar size and complexity and with similar equipment as that of the County.

5. Completion, to the satisfaction of the clients, of at least six (6) jobs consisting of inside copper or fiber in a campus environment or multi-story office building in the past twenty-four (24) months;

ACCOUNT MANAGER/SUPPORT STAFF

A. Contractor shall provide a dedicated competent account manager who shall be responsible for the County of Alameda account. The account manager shall receive all orders from the County and shall be the primary contact for all issues regarding this contract.

B. Contractor shall provide adequate, competent support staff who shall be able to service this

account during normal working hours, Monday through Friday. Such representatives shall be knowledgeable about the contract, products offered and able to identify and resolve quickly any issues including but not limited to order and invoicing problems.

C. Account manager shall be familiar with County requirements and standards to ensure that

established standards are adhered to.

D. Account manager shall keep the County Buyer informed of requests from departments as required.

GENERAL REQUIREMENTS

A. The successful Contractor shall be regularly and continuously engaged in the business of

providing telecommunications cabling services for at least the last five (5) years. B The successful Contractor shall possess all permits, licenses and professional credentials

necessary to supply product and perform services as specified under this contract. C. Proper conduct is expected of Contractor’s personnel when on County premises. This includes

adhering to no-smoking ordinances, the drug-free work place policy, not using alcoholic beverages and treating employees courteously.



D. The County of Alameda has the right to request removal of any Contractor employee who does not properly conduct himself/herself or perform quality work.

E. Contractor personnel shall be easily identifiable as non-County employees (i.e. work uniforms,

badges, etc.). F. Contractor shall be responsible for any and all damage to County facilities or equipment as a

result of an act or omission arising out of the performance under this contract. G. All work shall be performed in a professional manner according to generally accepted industry

standards and manufacturers instructions.

H. Contractor shall not assign or transfer this agreement, any interest therein or claim thereunder without the prior written approval of the County.

I. Time is of the essence in each and all the provisions of this agreement.

J. No alteration or variation of the terms of this agreement shall be valid unless made in

writing and signed by the parties hereto.

TELECOMMUNICATIONS CABLING SYSTEM GENERAL CONDITIONS

Technical Requirements are specified in the following sections. Incorporated in Technical Requirements is Article 800, Communications Circuits, National Electric Code.

Technical Requirements shall be used as a guide for telecommunications cable equipment and in the performance of telecommunications installation services. Not all sections or all parts of sections will be applicable to every cable project required by the County. Technical Requirements shall remain in effect for the term of the contract. STANDARD REQUIREMENTS

A. This section of the specifications covers the telecommunications cabling-related work to be

performed at existing and new facilities of the County of Alameda. It includes work to be performed by the Contractor, who may require the employ of one or more subcontractors.

B. All articles or parts of articles of the National Electric Code, Article 800, Communications

Circuit not so amended, modified or supplemented by these Technical Requirements, shall remain in full force and effect. Should any discrepancy become apparent between the National Electric Code and these Technical Requirements, the Contractor shall notify the County, in writing, and the County will interpret and decide such matters in accordance with the provisions of the National Electric Code.



C. The Contractor shall comply with all applicable governmental regulations and with all known Federal, State, City, and other applicable codes and ordinances. The Contractor shall be responsible for all fees, duties, licenses, etc., which may be required to perform work as part of this Contract.

D. The Contractor shall provide all labor and materials called for in the specifications in

accordance with the conditions of the contract. This includes all incidentals such as equipment, hardware, services, hoisting, scaffolding, supports, tools, supervision, consumable items, etc., necessary to provide a complete cabling system as described herein. In no case shall Contractor use County tools, etc. or equipment.

E. It is the intent of these specifications to provide a complete workable telecommunications

cabling system ready for the County’s use. Nevertheless, the Contractor shall be responsible for all items normally required to deliver a complete telecommunications cabling system despite not being specifically depicted in the specifications.

F. Installations shall be as indicated in the applicable sections of these specifications and shall be

in compliance with all applicable industry standards. Requirements and details stated in the specifications shall govern if they differ from submitted plans and shop drawings.

G. The Contractor shall be responsible for the delivery of any and all requests for information,

plans, shop drawings, submittals, samples and/or any other required deliverables through the County or its representative. The cost of these items shall be included in price quotes submitted to the County.

SUBMITTALS/DELIVERABLES

A. The Contractor shall be responsible for providing submittals for all equipment, cable,

hardware etc., intended for use or installation under this contract and scope of work. Submittals shall include but not be limited to, schedules, catalogs, product data, shop drawings, plans, test reports and any other pertinent information for review by the County as required for each project. The cost of these items shall be included in price quotes submitted to the County.

1. Refer to the National Electric Code for General Construction Specifications on all

New Construction Projects for general conditions relating to submittals as required. 2. In order to speed up the submittal review process and material purchasing process,

the Contractor shall issue its submittals in one complete package for each project. The package shall indicate all products intended for use on any given project during the term of the contract and shall be kept on file in the County offices. The Con-tractor shall be responsible for coordinating all submittals with its related elements of construction. The Contractor shall be responsible for any delays due to incomplete/ rejected submittals. The Contractor shall be required to stamp the submittals indi-



cating complete review by the PM/PMA. Any new products being proposed throughout the life of this contract shall require approval through the same process.

B. All samples, catalogs, drawings, specifications, pamphlets or other documents submitted for

review, shall be specific and clearly identified in ink. Data of a general nature will not be accepted.

C. Shop Drawings, Plans and Specifications: 1. If requested by County, shop drawings or sketches shall be submitted by Contractor for

specified cable projects. The drawings will be reviewed for pathways of potentially dangerous hazardous material by GSA-Environmental Engineering Manager or designee.

2. Note: Cable projects that involve regulated life and safety issues or affect building

integrity require the Contractor to provide plans and specifications that have been signed by a Professional Engineer (PE).

3. Shop drawings and plans and specifications shall consist of one (1) set of reproducible

and three (3) sets of blue line drawings, diagrams, schedules, and other data specially prepared for the work, as required, by the Contractor or any subcontractor, manufacturer, supplier or distributor to illustrate details of the work as required.

Upon request by the County, shop drawings and plans and specifications shall also be prepared using Computer Aided Design (CAD) and submitted on diskette.

4. Contractor shall submit shop drawings, plans and specifications and manufacturer's

data for the following items in accordance with the Contract Documents Series of Specification Sections:

a. Floor plans showing point to point cabling diagrams for all cabling, indicating

routing of cabling to be installed and locations of J-hooks;

b. Riser diagrams showing types, quantities, and routing of all backbone cabling;

c. Detailed plan views and elevations of telecommunication rooms showing all terminal blocks, equipment racks, cabinets, patch panels, etc;

d. The shop drawings must show evidence of coordination with other trades.

5. All drawings and plans and specifications shall be submitted in coordination with the

overall construction schedule and field requirements to allow ample time for review and re-submittal as maybe required. All submittals shall be complete and contain all required and detailed information.



6. Contractor shall not reproduce Contract documents or copy standard information as the basis of shop drawings.

7. Contractor is responsible for furnishing proper dimensions, weight, capacities, sizes,

quantity, quality, and installation details to perform efficiently the requirements and intent of the contract. Acceptance of any submitted data or shop drawings s hall not relieve the Contractor from the above responsibility for errors, omissions or inadequacies of any sort.

8. Each shop drawing, plan and specification shall contain date of preparation, job title,

PE signature (as required) and reference to the applicable drawing and specification article.

9. Individual shop drawing submittals shall be provided for each specific material,

system or equipment as identified herein. Submittals provided other than in this manner will be returned without review.

D. Construction Reports (New Construction Projects):

1. On new construction projects, Contractor shall prepare a weekly construction report

concerning events at the site as required and shall submit duplicate copies to the County at weekly intervals as required.

2. Weekly report shall include, as a minimum, the following information: list of staff on

the site, list of subcontractors (if any) on the site, change orders received and/or implemented, partial completion’s and occupancies, accidents, stoppages, delays, shortages and/or losses.

3. In addition to the above, Contractor shall submit a biweekly progress report for all

new construction projects to the County. This progress report must include, as a minimum:

a. An estimate of the percentage of completion of work to date; b. An estimate of the percentage of work to be completed during the next two-

week period; c. A discussion of any conditions that in the Contractor's view might cause the

work not to be completed on time.

E. Bill Of Materials:

The Contractor shall be responsible for providing a complete bill of materials listing all products and materials required for a complete installation in accordance with the scope of work and the specifications.

The bill of materials shall list all quantities of products and materials.



The Contractor shall be responsible for any products and/or materials required and shall not hold the County responsible for any assumptions or estimates made in error on the part of the Contractor.

F. Cabling Schedule Documentation and Submission

1. If requested, the Contractor shall coordinate with the County new cable schedules and documents with County so as to match up with existing cable schedules and documents. The format for the documentation shall be approved by the County prior to the assembly of all types of cabling schedules and documentation.

2. If requested, the Contractor shall keep careful records of how the cables and cross-

connects are actually installed, and shall use such records to prepare the as-built cabling documentation.

3. If requested, the Contractor shall furnish as-built documentation to the County, at no

additional charge, both in printed form and on computer floppy disk media.

DELIVERY, STORAGE AND HANDLING

A. Delivery of Materials: Contractor shall deliver materials in manufacturer's unopened

container, fully identified with manufacturer's name, trade name, product type, serial number, quantity, size and color.

B. Storage of Materials, Equipment and Fixtures: Contractor shall:

1. Store materials suitably sheltered from the elements, but readily accessible for inspection until installed.

2. Store all items subject to moisture damage in dry, heated spaces.

3. Provide space requirements for storage in submittals list.

4. Be responsible for coordinating and/or providing adequate storage space. C. Unless approved in advance by the County, set out materials for day use only.

COORDINATION OF THE WORK

A. The Contractor shall be responsible for coordinating any and all work with other trades

either through scheduled meetings or through Alameda County. When possible, coordination with other trades shall take place prior to, and be indicated on, shop drawing submittals.



B. Contractor shall transmit to other trades in a timely manner all information required for

work to be provided under their respective sections. Where such needs are known in advance, Contractor shall transmit data a minimum of fifteen (15) days prior to the time it is needed for installation or fabrication.

C. Wherever work interconnects with work of other trades, coordinate with other trades to

ensure that all trades have the information necessary so that they may properly install all the necessary connections and equipment.

D. Due to the type of installation, a fixed sequence of operations is required to properly install

the complete systems. Contractor shall coordinate and schedule work with the County in accordance with the overall construction, furniture, telephone and data equipment installation schedule.

E. The Contractor shall be expected to maintain the project schedule unless permitted in

writing from the County to deviate from the schedule. Consistent failure on the part of the Contractor to keep within the project schedule can and will be considered a breach of contract.

F. The Contractor, the Project Manager/Project Manager Alternate or the Field Supervisor

shall be expected to attend all construction meetings as requested by the County.

CODES, REGULATIONS AND STANDARDS

A. The installation shall comply fully with all known city, county and state laws and ordinances, regulations and codes applicable to the installation.

B. Local electrical and building codes may be more restrictive than the recommendations of

this practice. Contractor shall be familiar with and follow the most restrictive codes or recommendations.

C. Should any change in plans or specifications be required to comply with governmental

regulations, the Contractor is to notify the County at the time of submittal. D. Generally accepted industry standards, as well as manufacturer's written installation

instructions, will be used for in-process quality control and as a basis for final acceptance of the installation.

E. All equipment shall be equal to or exceed the minimum requirements of the NEC, NEMA,

IEEE, ANSI, ASTM and Underwriters' Laboratories, as applicable.



SPECIAL CONDITIONS

A. All standards, specifications, drawings and codes referred to herein shall be considered a

part of these specifications. B. All local fees, permits and services of inspection authorities shall be obtained and paid for

by the Contractor. The Contractor shall cooperate fully with local utility companies with respect to their services. Contractor shall include in the price any costs to be incurred relative to the installation of the system described herein.

INSPECTION, TESTS AND GUARANTEES

A. After an installation is complete, in addition to any other required testing, and at such times

as the County directs, the Contractor shall be present while the County conducts operational tests of the transport electronics connected to the cabling system. The installation shall be demonstrated to be in accordance with the requirements of these specifications

B. The Contractor shall be notified in writing of any defective items and must repair or replace

such items within twenty-four (24) hours of written notice, without cost to Alameda County. C. Contractor shall provide a single written SYSTIMAX Performance Warranty (“SYSTIMAX

structural cabling systems twenty- (20) year extended product warranty and application assurance”) which guarantees all work against faulty and improper material and workmanship for a minimum period of twenty (20) years from date of final written acceptance by the County. Within twenty-four (24) hours of wr itten notice, Contractor shall correct any deficiencies which occur during the guarantee period at no additional cost to the County, all to the satisfaction of Alameda County.

QUALITY ASSURANCE

A. The Contractor shall be responsible for ensuring all materials being provided are new and

unused and bear the Underwriters' Laboratory, Inc. label. If the label is not available, the Contractor shall receive approval to use the specific product from the County.

B. The Contractor shall be responsible for ensuring all materials are clean, free of defects and corrosion, and comply with the specifications as set forth.

COMPONENTS

A. Contractor shall be responsible for providing all equipment and cable types as indicated in

the specifications unless otherwise noted. B. Part numbers and product codes in these specifications are correct as of the time of writing.

Manufacturers may, however, change part numbers and product codes on short notice. In



cases where part numbers or product codes differ from technical specifications for a partic-ular product, Contractor shall provide products meeting the minimum technical specifica-tions of the products in the specifications. Contractor shall notify the County of any product code and or part number changes on the material list submittal.

C. Product Consistency: Any given item of equipment or material shall be the product of one

manufacturer per each cabling project. Multiple manufacturers of any one item will not be permitted, unless specifically noted otherwise. In particular, the glass used in the construction of the fiber optic cables, pigtails and patch cords shall be made by the same manufacturer.

STAFFING

A. The Contractor shall designate in writing to the County a full-time local Project Manager

(PM) and Project Manager Alternate (PMA) as the contacts for design, job coordination, additions, changes, etc., who shall be reachable at all times, 24 hours a day, 7 days a week, during the performance of the work. 1. The PM/PMA shall have full responsibility for all coordination of all projects

regardless of the number of projects being performed at any one time. 2. The PM/PMA shall have current proof of his/her Registered Communications

Distribution Designer (RCDD) Certification.

B. The Contractor's PM/PMA shall have full authority to represent the Contractor in making decisions and executing the work. Such PM/PMA shall be interviewed for approval by the County and will be replaced at the County’s discretion.

C. The Contractor shall provide a supervisory work force sufficient to maintain the efficient

and timely (according to schedule) performance of the Contractor's work. D. The Contractor shall be responsible for the actions of all workers under its employ and shall

immediately and permanently remove any personnel from the job site at the written request of Alameda County.

E. All crafts personnel performing the work designated herein shall be fully Contractor

certified and qualified and be knowledgeable of the following: 1. EIA/TIA standard color codes and pin-outs. 2. Bonding and grounding of armored or shielded cables, equipment racks, ladder racks

and other telecommunications devices and hardware. 3. Testing conductors for electrical continuity and compliance with specifications set

forth in this document.



4. Installation and termination of cables on specified outlets, patching, and cross

connect hardware. 5. Installation, termination, connectorization, and testing of both single and multi-mode

optical fiber cables.

F. Contractor shall be responsible for ensuring all installers possess or are provided with the required tools to perform each activity. Installers shall be adequately trained in the use of all tools prior to beginning work. Tools must be maintained in good working order. The County reserves the right to review the tool lists and tool maintenance procedure of the Contractor. Tools deemed unserviceable by the County shall be replaced immediately. Under no circumstances are County tools or equipment to be used.

ORGANIZATION OF WORK

A. The Contractor shall provide the level of staff necessary to meet all construction schedules. B. The Contractor shall maintain a complete file of shop drawings, plans and specifications and

other submissions on the job site at all times. The shop drawi ngs and plans and specifications shall be kept in a neat and orderly fashion and shall be used to red-line any changes made during construction. The shop drawings and plans and specifications shall be used in the preparation of the required as-built documents. These shop drawings and submissions shall be made available to the County upon request.

C. All work shall remain accessible so as to permit the County to observe the work during the

course of construction. D. As required and when directed in writing by the County, the Contractor shall, without extra

charge, prior to installation, make reasonable modifications in the layout as needed to prevent conflict with work of other trades or for proper compliance with the design intent, or to meet local codes.

INSTALLATION

A. Contractor shall follow manufacturers' instructions for installing, connecting, and adjusting

all equipment and cabling furnished under this work. Contractor shall maintain a copy of such instructions at the equipment location during i nstallation and any subsequent work on the equipment.

B. Contractor shall thoroughly examine the manufacturer’s specifications and report any

discrepancies between them to the County. Contractor shall obtain from the County written instructions for changes necessary in the work. The Contractor may be held responsible for any discrepancies unreported at the time of pricing at the discretion of the County.



C. Contractor shall install and coordinate the cabling work in cooperation with other trades installing interrelated work. All repairs or changes required in the work of the Contractor, caused by Contractor’s neglect (i.e., improper review of drawings/plans, storage of tools/materials, poor workmanship according to generally accepted industry standards, etc.) shall be made by the Contractor at no cost to the County.

D. The locations of equipment and hardware as shown on drawings indicate the design intent of

the project and are understood to be subject to such revision as may be found necessary or desirable in response to site conditions, etc., at the time the work is installed.

PROTECTION OF WORK AND PROPERTY

A. The Contractor shall be responsible for the protection of all new and existing equipment and

hardware from damage due to neglect or mishandling. The Contractor shall remain responsible for damages until such time as the County relinquishes the Contractor of any responsibility in writing.

B. The Contractor shall be responsible for the receipt, safe storage and delivery of materials

and equipment to the job site. Materials and equipment subject to damage by natural elements shall be stored in a weather-tight enclosure coordinated with Alameda County.

C. The Contractor shall not store or place material on floors in excess of the floors' designed

load limits as specified by the County’s structural engineer. The Contractor is responsible for obtaining such specifications before beginning any work.

D. Active equipment shall not be installed in the telecommunications entrance facility room or

the telecommunications distribution rooms until such time as other trades have completed their work in those areas.

E. The Contractor shall assume full responsibility for any damage or defacement caused to the

finished work of other trades and shall remedy any such damage or defacement by its forces at its own expense as required as soon as possible.

F. The Contractor shall perform daily clean-up of its own debris in its work area. All debris

shall be placed in the containers and/or locations as directed by the County. Contractor shall leave County facilities broom clean.

G. Maintain unobstructed paths of egress out of the work area. RECORD DOCUMENTS A. During construction the Contractor shall keep an accurate record of all deviations between

the work as shown on the Schedules, Drawings and Plans and that which is actually installed.



B. Upon completion of work and acceptance by the County, Contractor shall provide reproducible as-built drawings and documentation as described within these Specifications.

C. When required, the as-built drawings shall be of the complete telecommunications cabling

system including, but not limited to, floor plans showing the locations and numbering of telecommunications outlets and cable routing, and telecommunications equipment room details (including elevations of all walls, racks, cabinets and frames) showing the exact placement of all termination blocks, racks, patch panels, equipment, etc. Include details showing the exact type, quantities, and routes of all inter-room cabling.

D. Submit the As-Built telecommunications cabling schedules upon County request in three (3)

printed copies and on floppy disks as / EXCEL™ / ASCII / files. ACCEPTANCE

A. Contractor shall perform all tests required by local authorities, in addition to tests specified

herein. B. Contractor shall provide a minimum of two (2) technicians on-site for each major system

cut-over. Technicians shall be ready with all necessary tools, test equipment, and supplies necessary to troubleshoot and correct cabling system faults.

SPECIAL TOOLS A. All special tools and small equipment items needed for proper operation, adjustment and

maintenance of cabling and equipment installed under this contract shall be provided by the Contractor.

B. The terms "special tools" and "small equipment items" is meant to include such items as

punch down tools, power/hand tools, connector assembly tools, etc.

SEQUENCE OF WORK

A. The County will assign a Cable Project Manager (CPM) for all cable projects that affect structural integrity and/or code regulated life and safety issues. A departmental Cable Project Contact (CPC) shall be assigned for all other projects.

B. A County department will assign a CPC/CPM, prepare a purchase requisition for the

necessary work and have it approved, as required, by the

• Department Manager, • Information Technology Department (ITD), • GSA-Building Maintenance Department (BMD), • GSA-Technical Services Department (TSD) Environmental Engineering Manager,



• GSA-Communications Department. The department will electronically (fax, modem, etc.) or verbally transmit the requisition to the contractor.

Contractor shall respond to all phone and electronic messages from County personnel within twenty-four (24) working hours of receipt.

C. Contractor shall request a site meeting with the CPC/CPM to be scheduled within five (5)

working days of receipt of requisition. The purpose of the site meeting is to:

• Determine the scope of work • Review the site • Establish the work schedule • Notify the contractor of any potential hazards, such as ACM, that may exist at the

site.

The CPC/CPM will invite representatives from the departments involved who he/she deems necessary. The CPC/CPM will inform GSA-BMD of the scope of work and provide information to GSA-BMD for review regarding the project.

D. Contractor shall prepare a written scope of work using the itemized costs quoted in response to this Request for Proposal. The scope of work shall detail the necessary specifications, material and labor to complete the job, and include shop drawings and plans as required.

• Timeliness of installations is important. Contractor must submit an estimate of

time to complete each job. Any changes to the original time estimate must be forwarded immediately to the CPC/CPM for approval.

• Contractor shall discuss all issues and concerns regarding power requirements and HVAC loads with GSA-BMD Facilities Manager or designee.

• Contractor shall deliver scope of work to the CPC/CPM within five (5) working days of the site meeting. Each scope of work shall be identifiable by number assigned by the Contractor.

E. The CPC/CPM shall:

• Obtain authorized department approval signature on the scope of work • Attach the purchase requisition to the scope of work • Forward the package to the GSA-Purchasing Department.

F. The GSA-Purchasing Department shall:



• Verify authorized department approval signature on scope of work; • Log the package in as received; • Forward it to GSA-BMD; • Maintain a status log from the date scope of work is received through purchase order

issuance. G. GSA-BMD will obtain required authorized signatures on scope of work from appropriate

GSA-BMD Facility Manager, GSA-Environmental Engineering Manager, and or building landlord, and return the package to GSA-Purchasing.

H. GSA-Purchasing shall:

• Sign the scope of work • Assign a purchase order number to the scope of work • Transmit purchase order number electronically to Contractor as notice to proceed • Issue a hard copy confirming purchase order to the contractor.

The GSA-Purchasing Department will issue all orders and change orders for data and voice cabling projects. The Contractor shall accept purchase orders only from the Purchasing Department.

I. Contractor shall accept scope of work/notice to proceed only from the GSA-Purchasing

Department, except for emergency repair work. In addition to GSA-Purchasing, GSA-Communications can give the contractor work/notice to proceed for emergency repair work.

J. Contractor shall immediately place all scope of work/notices to proceed into a scheduling

queue. Rush orders will be noted on scope of work/notice to proceed and shall be scheduled for work to begin immediately, within three (3) workdays of receipt. All other work shall be scheduled to begin within ten (10) workdays unless another date is specified.

K. Contractor shall submit a written scope of work for all change orders with labor and material

costs itemized in advance of changes. Contractor shall not be entitled to compensation for any changes or additions unless additions have been authorized in writing by the County. Such changes or additions shall be handled in the same manner as original orders.

L. The Contractor shall coordinate the work so as to keep interruptions to the department

operations at a minimum.

M. Upon completion of a project that involves regulated life and safety issues or impacts building integrity, the contractor shall notify the CPM who will make arrangements for an inspection in the presence of the contractor for the purpose of determining acceptability of the completed project.



N. Contractor shall invoice the County monthly for completed projects per the original scope of work and change orders. No other charges shall be accepted unless specifically agreed to by the County at the time the job is quoted.

O. Invoices shall reference specific County purchase order numbers and the corresponding scope

of work number issued for each project. P. Labor and materials provided shall be itemized separately on each invoice. Q. Contractor shall provide a monthly status report of all cabling jobs in process to the County

Purchasing and Communications Department. Contractor must participate in monthly meetings with County personnel regarding status of all projects.

INSTALLATION STANDARDS AND PROCEDURES DESCRIPTION

A. The work covered by this section of the Specifications includes all labor necessary to

perform and complete such construction, all materials and equipment incorporated or to be incorporated in such construction and all services, facilities, tools and equipment necessary or used to perform and complete such construction. The work of this section shall include as required, but is not limited to, the following:

1. Cable trays, distribution rings within telecommunications rooms.

2. "J"-hooks as required outside of the telecommunications rooms. 3. Inner duct for fiber optic cable between telecom distribution rooms and wherever

fiber optic cable is run in open spaces or environments. 4. Cable management devices and associated hardware.

5. Telecommunications equipment racks and or cabinets complete with all necessary

installation hardware and seismic support. 6. Telecommunications copper distribution frames. 7. Telecommunications fiber optic distribution frames.



STANDARDS

Except as modified by governing codes and by the Contract Documents, comply with the applicable provisions and recommendations of CSI Division 16, section 16740, low-voltage electrical specifications.

CABLE RUNWAYS

Cable runways in the main telecommunications equipment room, the telecommunications entrance room and the telecommunications distribution rooms shall consist of metallic cable runways with a protective coating.

Cable Runway Sizes: All cable runways shall be a minimum of 1½” in depth regardless of width. The widths of the runway shall be either 12”, 15”, 16”, 18” or 20” as required. Should the Con-tractor choose to propose other sizes for ease of routing or space limitations, a proposal must be submitted for approval by the County.

Cable Runway Fittings: All cable runway fittings shall be of the same manufacturer as the tray. Strut and threaded rod for support may be of a different manufacturer; however, they must be indicated through the submittal process.

A. All clamps, splices, mounting brackets and associated hardware shall be fastened together

using no less than 3/8” nuts and bolts as indicated in manufacturers literature.

B. Straight splice hardware shall be used on all corners, “Ts”, intersections and all overhead telecom room applications.

C. Spring spliceplates may be incorporated into the cable runway system for end to end

connections only.

D. Bonding clamps shall be provided for each individual length of runway. The runway shall be grounded with #6 AWG green-insulated copper wire back to the nearest TGB.

E. “L” brackets shall be used for support in combination with strut and threaded rod and for

side wall mounting above distribution frames. F. Stancheon support clamps and L brackets shall be used for support under all raised floors. G. All other support devices shall be incorporated into submittals and shop drawings for

approval prior to installation as required.



DISTRIBUTION RINGS

Distribution rings shall be constructed of hard plastic and no larger than 4” in diameter. Distribution rings shall be used on the type 110 distribution frames for cross-connect wire only.

VERTICAL CABLE TROUGH FOR EQUIPMENT RACKS

Cable troughs for equipment racks shall be bolted to either side of the equipment rack and shall be sized in coordination with the racks required.

FIBER OPTIC INNER DUCT

A. The fiber optic innerduct in conduits and above the ceiling shall consist of 1¼/1½” poly

vinyl chloride (PVC) construction as required. Smooth wall is preferred, but not required, however. Contractor shall use plenum-rated material where required.

B. The fiber optic innerduct below raised floor systems shall consist of plenum rated

construction.

C. The Contractor shall provide properly sized and fitted couplings at all PVC to plenum-rated innerduct transitions.

D. Inner duct that is run in cable trays shall be identified with clearly visible fiber optic

warning tags. Tags shall be placed at the point that innerduct exits a conduit into cable tray and at 10-foot intervals in an exposed area.

E. The fiber optic inner duct shall be marked with the manufacturers name, the product name,

dimension, material designation and UL designation. F. All innerduct shall be secured to cable trays for support and stabilization. RISER CABLE SUPPORT GRIPS

A. Riser cable supports shall be provided on all floors throughout the riser system. The

Contractor shall submit sample cable support clamps. "J"-HOOKS

A. Contractor shall provide seismic support according to applicable building codes and bracing for all J-hooks and cable tray installed under this work. "J"-hooks and cable tray shall be structurally designed to accommodate cable loads. No other support mechanism will be accepted. Comply with Division 1 of the Project Specifications. Contractor shall provide seismic design calculations and seismic design drawings prepared by the contractor’s



structural engineer for coordination and approval by County prior to fabricating or installing any supports as required. In general, Contractor shall provide support only from floor slabs, beams, columns, or structural walls (such as shear walls). Contractor shall NOT use existing or new partitions to provide either vertical or lateral design support UNLESS the seismic design calculations and drawings demonstrate that the partition, either with or without reinforce-ment, is able to support the seismic and other loads. Any proposed reinforcement shall be the responsibility of the Contractor. Coordinate seismic design with architectural, structural, mechanical, electrical, plumbing, fire protection, and other trades. (On new construction projects, the General Contractor’s office shall have a copy of structural plans. These should be referred to during the entire project.)

B. “J”-hooks shall consist of Cable Cat Clips manufactured by CADDY for Category 5 cable installations.

C. “J” hooks shall be hung from beams using CADDY beam clamps and hardware or from #12AWG ceiling wire.

EQUIPMENT RACKS/CABINETS

A. Nineteen-inch (19-in.) Equipment Racks: 7' X 19" bolt-down EIA-standard equipment rack, with 1¼" X ½" front and rear flange hole pattern, 12-24 threaded holes, brushed aluminum finish, and self-support base. Contractor shall break out pricing for slab-mounted or raised-floor-mounted racks.

B. The Contractor shall be responsible for coordinating the power strip requirements for the

equipment racks with the County. If required, each equipment rack shall require a minimum of (1) 20 amp, 3-wire dedicated circuit which will be provided under the Electrical work. The Contractor shall be responsible for coordinating the hook up of the circuit to the power strip with the Electrical Contractor.

C. Vertical cable management raceway shall be placed on each end of the rack side rails. The

raceway shall be single or double sided as required, with swing gate type cable restraints. All edges shall be grommeted for cable protection.

D. Equipment cabinets shall be provided by the Contractor where applicable and shall be

coordinated with the County for approval prior to installation.

1. The cabinets shall require 16 AWG. metallic construction, tapped 12-24 adjustable mounting rails, removable side panels, quick release doors with key locks, capable of fan and/or vent mounting and have power strips installed.



COPPER DISTRIBUTION FRAMES

A. All copper distribution frames shall be 110 type.

1. The frame shall consist of 100, 300 or 900 pair verticals and include all distribution

rings as required. 2. The PBX verticals shall consist of factory pre-terminated 110 type 900 pair frames

with tails as required and coordinated with the PBX Contractor. 3. All copper distribution hardware shall be consistent in color and manufacturer.

FIBER OPTIC DISTRIBUTION FRAMES

A. The fiber optic distribution frames shall consist of maximum 72-port rack-mounted enclosures with the following features:

1. 16 AWG all steel construction.

2. Locking, smoked plexiglass, hinged front door.

3. Appropriate number of splice trays for safe and secure storage of all splices and spare

cable.

4. SC or ST six pack bulkheads.

5. Dual grounding and ample strain relief lugs.

6. Appropriate size cut-outs for cable and or innerduct entry.

7. Chip resistant powder coatings: HARDWARE INSTALLATION

A. “J” Hooks: The Contractor shall be responsible for installing all J-hooks for horizontal cable support as required.

1. All station cable J-hooks shall be mounted no lower than twelve (12) inches from the

slab above the ceiling where accessible. 2. J-hooks for all cable runs are to be installed either parallel or perpendicular to

building column lines. Deviations from this policy are permitted for short distances at the end of a cable run or where necessary to avoid obstruction.



3. All J-hooks will be installed on no more than six-inch (6”) centers. 4. Coordinate location of J-hooks with other trades to avoid conflicts and preserve

accessibility.

B. Innerduct: Innerduct shall be provided for all fiber optic cable runs not internal to the telecom rooms themselves.

1. The innerducts shall route through the conduits, cable trays or ceiling spaces as

required.

2. In the telecommunications rooms the innerduct shall be brought to the fiber optic termination/splice enclosure via the cable tray.

3. The innerduct shall be secured to the cable tray every four (4) feet along all cable tray

installations. 4. All PVC innerduct shall transition to plenum rated innerduct prior to installation

below raised floor. Telecom Contractor to provide suitably secure couplings for PVC to plenum transition.

C. Equipment Racks And Cabinets: Contractor shall:

1. Provide 7-foot tall, nominal 19-inch racks as required. Complete with all necessary

hardware. 2. Bolt racks and cabinets to slab (through access floor, where applicable). Provide and

install seismic bracing for racks and cabinets as required by local building code. 3. Bond all equipment racks and cabinets to nearest TGB using #6 AWG green

insulated wire.

D. Riser Cable Support Grips

1. All vertical backbone cable runs will be via the approved riser cable clamps and the vertical wire management on the plywood backboards.

E. Optical Fiber Distribution Frame

Contractor shall:

1. Install enclosure in the top of the fiber optic distribution cabinet or equipment rack as required. Indicate type and location on all shop drawings.



2. Install a enclosure in the top of the equipment rack of each telecom distribution room including the telecom entrance room. Indicate type and location on all shop drawings.

3. Bond the fiber optic enclosure to the equipment rack or cabinet. 4. Install innerduct all the way to all enclosures.

F. Quantities And Locations Of Items

1. The contractor is responsible for providing the correct quantities of all materials necessary to accommodate the volume of cable described in these specifications.

2. The location and placement of equipment racks/cabinets and distribution frames shall

be as indicated on the approved shop drawings or defined in these specifications unless notified in writing by the County.

G. ACCEPTANCE

1. Contractor shall not install cabling until after the cable management device

installations have been accepted by the County.

H. RECORD DRAWINGS

1. The Project record drawings shall show the types and locations of installed cable management devices, J-hooks, equipment racks, ladder racks and all supporting hardware.

TELECOMMUNICATIONS COPPER CABLING AND TERMINATION

DESCRIPTION

A. This section of the specifications addresses the voice and data copper backbone cables, station cables and interconnect cables required under the telecommunications contract. The Contractor shall be responsible for the labor, tools, equipment and services necessary for a complete telecommunications cable plant as required. The work of this section shall include but is not limited to the following:

1. Twisted pair backbone cabling systems to support voice and data distribution

including cables, termination hardware, splices, and necessary installation and supporting hardware as required.



2. A complete Category 5 unshielded twisted pair station cabling system with cables, termination hardware, outlets and necessary installation and supporting hardware as required.

3. The devices that make up the twisted pair data risers shall be segregated from the

devices that make up the twisted pair voice risers.

STANDARDS

Except as modified by governing codes and by the Contract Documents, Contractor shall comply with the applicable provisions and recommendations in the TIA/EIA568-A standard.

METALLIC CABLE SPECIFICATIONS

A. Twisted Pair Backbone Cable (Indoor): The cables consist of 24 AWG thermoplastic

insulated conductors formed into binder groups of 25 pairs. Cable shall be riser rated ARMM.

1. Develop backbone (riser) diagram for required pair counts where applicable.

2. Minimum performance specifications: The cables shall meet the requirements of

ANSI/EIA/TIA-568-A for 100-ohm category 3 UTP Multi-pair Backbone Cable.

3. Cable construction specifications:

a. Core wrap - Polypropylene Film. b. Shield - Corrugated Aluminum tape bonded to riser rated jacket.

4. Cable jacket marking: Must be legible and shall contain the following information:

a. Manufacturer’s name b. Copper Conductor Gauge c. Pair Count d. UL and CSA listing e. Manufacturer’s Trade Mark f. Category rating g. Sequential foot markings, in four-foot increments.

5. Cable jacket shall be gray with black lettering.

B. UTP Backbone Outside Plant Filled Cable: The cables consist of 24 AWG insulated

conductors formed into binder groups of twenty-five (25) pairs.



1. The Contractor shall be responsible for the design, pair counts and pair count locations of all outside plant cable systems via the scope of work and shop drawing process.

2. Minimum performance specifications: The cables shall meet the DC resistance,

mutual capacitance, impedance and attenuation requirements of TIA/EIA-568-A for 100-ohm category 3 UTP Multi-pair Backbone Cable.


a. Conductor Insulation - DEPIC. b. Filler - Flexgel non-petroleum based. c. Core wrap - Polypropylene Film. d. Shield - Aluminum tape bonded to riser rated jacket. e. Jacket - High Density Polyethylene (HDPE).

Cable jacket marking: Must be legible and shall contain the following information:

a. Sequential foot markings, in two-foot increments. b. Cable construction , PIC Filled. c. Conductor Insulation, DEPIC. d. Conductor Gauge, 24. e. Sheath Designation, ASP. f. Pair Count. g. Outer Protection, UM. h. Manufacturer’s name. i. Manufacture Date.

5. Cable jacket shall be black with white lettering.

6. Cable shall be AT&T AFMY cable.

C. UTP Station Cable for voice and data: 4 unshielded twisted pairs of 24 AWG solid copper

conductors. Individually insulated conductors under a common sheath. Cable must be plenum rated (CMP).

1. Contractor shall develop telecommunications floor plans for required quantities and

locations.

2. Minimum performance specifications: Must meet requirements for Category 5 of TIA/EIA-568-A.


a. Manufacturer’s name. b. Copper Conductor Gauge.



c. Pair Count. d. UL and CSA listing. e. Manufacturer’s Trade Mark. f. Category rating. g. Sequential foot markings, in four-foot increments.

4. Voice and Data station cable jacket color shall have black lettering and the color shall

be approved by the County prior to installation.

D. Cross-Connect Wire: One, two, three and/or four twisted pair, 24 AWG solid copper conductors. Individual conductors PVC jacketed. Each conductor provided with unique color code. Must be UL listed for use as cross-connect wire.

1. The first two (2) pair of the "A" (voice) cable shall be cross-connected to the riser

cable in sequential order according to their station identification number as required.

2. Minimum performance specifications:

a. Cross-connect wire used on "VOICE" (telephone) cross-connects must meet the impedance, attenuation and NEXT requirements for Category 3 Horizontal Cable of TIA/EIA-568-A.

E. Data Equipment Inter-Connect Cables: The data equipment inter-connect cable must meet

the impedance, attenuation and NEXT requirements for Category 5 Horizontal Cable of TIA/EIA-568-A. The Contractor shall be responsible for coordinating all data equipment interconnects with the County prior to installation.

NOTE: The Data Equipment Inter-connect Cables for under floor applications require a plenum rating.

TERMINATING BLOCKS – ALL TELECOMMUNICATIONS ROOMS

A. UTP cable terminating blocks: 110 type termination blocks in 100, 300 or 900 pair wall

mount frames to include all mounting hardware, 4 and 5 pair connecting blocks, retainers, wire guides, designation strips, etc., as required. Must be UL listed.

1. The Contractor shall be responsible for providing the required number of blocks and

termination frames for a complete installation. On new construction, this portion of the work shall be detailed on the shop drawings and reviewed by the County prior to installation.

2. Minimum performance specifications: Must meet requirements for Category 5 of

TIA/EIA-568-A.



MODULAR PATCH PANELS

A. All RJ45 modular patch panels shall be of an approved manufacturer and shall consist of no more than 48, Category 5 ports with a TIA/EIA T-568B pin-out.


TIA/EIA 568-A. 2. Jacks shall be 110/factory PC board constructed or field terminated, direct connection

jacks. 3. Patch panels shall be furnished with field installable labels and or icons and all field

installed jacks shall be color coded as required. 4. Patch panels shall be installable on standard 19” equipment racks or cabinets as

required. 5. Should wall mounting be required, fully opening swing racks with all associated

cable management shall be required. 6. All hardware shall be UL listed and CSA certified.

MODULAR VOICE/DATA OUTLETS

NOTE: All 8-position modular jack inserts for voice and data locations are to be pinned as

per TIA/EIA T-568B.

A. For all voice/data outlets: Outlets shall be of an approved manufacturer and shall consist of 6 ports for termination of all 4 pair station cables except wall phone and pay phone locations.


TIA/EIA-568-A. 2. Modular jacks shall be furnished with color-coded icons or jacks for identification. 3. All components shall be UL listed and CSA certified.

B. Wall Mounted outlets/faceplates: In locations with one 4 inch square box and a single gang

plaster ring: Three (3) 4-pair station cables shall be terminated on the following components. Color to be specified by County per cabling project.

1. A flush single gang, 6 port faceplate.

2. Three (3) Category 5, 110 type, 568B termination jacks.



3. Three (3) blanks placed in the unused ports.

4. Black on clear self-adhesive, computerized labels. Pre-approved by County.

C. Systems furniture outlets/faceplates: In locations with system furniture mounted outlets:

Three (3) 4-pair station cables shall be terminated on the following components.

1. Minimum 4 port systems furniture outlet complete with all required adapters and mounting hardware. Must fit in furniture access points.

2. Three (3) Category 5, 110 type, 568B termination jacks. 3. One (1) blank placed in the spare port (if required). 4. Black on clear self-adhesive, computerized labels. Pre-approved by County.

SPLICE MODULE

A. Straight Splice Modules: twenty-five (25) pair straight splice module for splicing 22-28

AWG copper conductors.

1. Splice modules shall be constructed of plastic resins that meet UL 94 V-0 vertical flame test requirements.

2. Splice module construction specifications:

a. Self-stripping phosphor bronze contacts. b. Wire Channels. c. Stainless Steel Cut-off blades. d. Test entry ports to permit access without opening or service interruption.

3. Splice module marking: Cover must have a write-on surface for pair identification. 4. Splice modules shall be AT&T 710 4000-DCO Module or equivalent.

SPLICE CASE

A. Fire retardant splice cases shall meet the following specifications:

1. Splice cases shall be AT&T 2000FR series splice closures, and 3M K&B vault closures.

2. End caps with hole configurations shall meet cable sheath diameters without fillers.

All unused end-cap holes shall be plugged.



3. Bonding brackets.

4. Sealant for flooded and filled cables to eliminate the leakage of the flooding/filling

compound. B. Contractor shall provide proposed splice cases and connectivity arrangement via the scope

of work and shop drawing process.

WALL PHONE OUTLETS

NOTE: All 8-position modular jacks are to be pinned as per TIA/EIA-T568-B.

A. For wall phone outlets:

1. Face plates shall be stainless steel or plastic (to be specified by County per cabling project) with two wall-phone hanging studs.

2. Face plate shall have a single 8-pin 8 position jack. 3. Wall phone jack shall be an AT&T 630B8 Com Code 104 206 701 or equivalent.

PAY PHONE OUTLETS

For pay phone outlets 48-inch cable whip shall be coiled at 4-inch square box with single-gang mud ring.

ELEVATOR PHONE CONNECTIONS

For elevator phone connections in elevator machine rooms 24-inch cable whip shall be coiled at 4-inch square box with blank cover plate.

CABLE & WIRE INSTALLATION

A. General:

1. The Contractor shall place all backbone cabling in accordance with these specifications, and required via County approved scope of work and/or shop drawings as required.

2. The Contractor shall install each cable as an uninterrupted conductor between the

designated termination points, unless otherwise directed by the cable installation specifications. There shall be no splices installed between the cable points of origin and termination unless pre-approved by the County.



3. Unless otherwise noted, all cables shall be routed through the building cable

tray/conduit/floor duct system. Contractor to coordinate all pathway requirements with the appropriate disciplines.

a. All backbone cables shall be CMR, MPR, OFNR, or OFCR rated as required.

Cables suitable for use in air plenums, and which meet the electrical/transmission specifications, are also acceptable for riser applications.

b. Cables routed entirely within individual telecommunications rooms and not

within air plenums shall be CM, CMG, MP, MPG, OFN, OFNG, OFCG or OFG rated as a minimum. Cables suitable for use in air plenums and riser applications, and which meet the electrical/transmission specifications, are acceptable substitutes.

c. Any cables in air plenums shall be plenum rated (CMP, MPP, OFNP, or

OFCP rated).

4. Cable tags shall be placed as per these specifications. Tags containing a unique cable ID designator shall be placed on both ends of all cables, 6 inches from the connector and/or terminal block. Also label all backbone cables passing through telecommunications rooms.

5. Common cable runs shall be tie-wrapped to supporting devices, except in the above

ceiling cable tray system. 6. At the same time cable is pulled into a conduit or floor duct also install a pull rope to

facilitate future cable pulls along those pathways. 7. The Contractor shall place all station cabling in accordance with these specifications. 8. Contractor shall coordinate also with the Systems Furniture Contractor to schedule

installation of telecommunications cables and outlets as required. 9. Provide mounting plates and/or face plates for use in floor monuments and flush

floor boxes. Coordinate with the Electrical Contractor regarding the exact type to use.

B. Multi-Pair Riser Cable: Install all riser cables in accordance with these specifications as

required. All riser cables shall run from the locations through the dedicated pathways and spaces identified in the Contractors scope of work and shop drawings and into their respective telecommunications rooms. All riser cables shall be "punched down" on terminating blocks. All riser cables running on cable tray within any telecommunications room shall be neatly placed and lashed to the horizontal and vertical tray with cable ties at



intervals not to exceed every two feet (2’) on horizontal runs and every foot (1’) on vertical runs plus all locations where the cable changes direction.

C. Multi-Pair Filled Outside Plant Cable: Install filled outside plant cables in accordance with

these specifications as required. Filled outside plant cables shall run as required for each individual building, through the dedicated conduits and manholes. All filled outside plant cables shall be "spliced" on 25 pair splice modules at both ends of the filled cable. Cables running on ladder racking within the building entrance facilities shall be neatly placed and lashed to the horizontal and vertical ladder racking with approved straps at intervals not to exceed every third rung plus all locations where the cable changes direction.

D. Station Cables:

1. From the appropriate telecommunications room, provide to each workstation outlet,

the types and quantities of station cables as described in this section. Cables shall leave the telecommunications room via cable tray, conduit or sleeve. Where an overhead cable leaves the cable tray, County approved "J-hooks" shall be installed on centers not exceeding five feet (5') to support the cables to their respective "stub ups" above the finished ceiling or appropriate access point. Each cable shall be terminated except for pay phone and elevator phone locations. All cables shall be terminated on 100, 300 or 900 pair verticals. All wall, elevator and emergency phone cables shall be terminated on a miscellaneous vertical in their respective telecom room.

2. At no point shall any station cables be tie-wrapped or fastened to the cable tray.

After cables have exited the cable tray they shall be tie wrapped wi th plenum rated tie wraps (where applicable) to the "J -hooks". The tie wraps shall be cinched snug around the cable bundle enough to keep them uniform and in the hooks, but not so tight as to damage the construction or geometry of the cables themselves. The tie wrap shall be able to spin freely around the cable bundle.

3. System Furniture Work Station Cabling:

a. The installation of the workstation cables shall be coordinated with the System

Furniture Contractor. Prior to the system furniture installation, the workstation cables shall be pulled to the access point and left coiled with enough slack to reach the eventual outlet location. After the systems furniture is installed and walls/floors are finished, the contractor shall pull cables to the outlet locations and complete the cable installation.

b. Where systems furniture is used, cables shall be routed from wall and floor

access points as coordinated by the Contractor. The Contractor shall provide appropriate size spiral wrap or split duct for any cables exposed between the system furniture and the telecommunications cable access point. Tie wraps or



flexible conduit shall not be accepted. Contractor to submit sample of spiral wrap or split duct in the color which is intended for installation.

4. All station cables shall be installed per the TIA/EIA 568-A standards for Category 5

cables and hardware.

E. Elevator Phone Cables:

Install elevator phone cables to support communications to each individual elevator. These cables shall be run from each elevator’s respective elevator machine room to the nearest telecommunications room as shown on the drawings. These cables shall be treated as any other horizontal cable. Leave ten (10) feet of coiled slack in the elevator equipment room junction box for eventual termination by the elevator contractor.

F. For pay phone locations:

1. Install pay phone cables to support communications to each individual pay phone

location. These cables shall be run from each pay phone location to the nearest telecommunications distribution room. These cables shall be treated as any other horizontal cable. Leave four (4) feet of coiled slack at the pay phone location.

2. Cable shall be terminated directly to terminals within the pay phone by others. 3. Pay phone shall be provided by others.

SPLICE INSTALLATION

A. Splice Connector Installation

1. Install 25-pair splice connectors per manufactures instructions and follow AT&T Practice 632-205-220 Wire Joining 710 Splicing System.

2. Label all 25-pair splice connectors wi th beginning and ending pair count as well as

the Binder Group number. B. Riser Splice Closure Installation

1. Install 2000FR series cases per manufacturers instructions and follow AT&T Practice

633-506-210 2000 Series Closures Copper Applications Description and Installation.

2. Label all 25-pair splice connectors with beginning and ending pair count as well as the Binder Group number.

C. Underground Splice Closure Installation



1. Install 2200UG series splice cases per manufactures instructions and follow AT&T Practice 633-500-112 2200 Series Closures Copper Applications Description and Installation.

2. Label all 25-pair splice connectors with beginning and ending pair count as well as

the Binder Group number.

TERMINAL BLOCK INSTALLATION

A. Install 100, 300 or 900 pair wiring blocks and connector blocks with associated vertical and horizontal cable management as specified in these specifications.

B. Install pluggable splice connectors and splice cases at all locations where splices are

required. CABLE TERMINATIONS

A. After dressing the cable to its final location the sheath shall be removed to a point that

allows the conductors to be splayed and terminated in a neat and uniform fashion. Every effort shall be made to maintain sheath integrity by removing only as much as is practical to accomplish termination.

B. Cable pair twists shall be maintained to within ½ inch of the point of termination for both

Category 3 backbone cables and Category 5 workstation cables. At no time shall cable pairs be untwisted or otherwise altered prior to termination.

C. Do not bend Category 5 station cables to a radius of less than eight (8) times the cable

diameter. Kinked cables shall be corrected and tested. If they do not pass tests they shall be replaced. Cables which have had their sheath cut during installation shall be replaced. Taped cables shall not be accepted.

D. Cross-connects shall be terminated according to the twisted pair metallic cable

specifications.

CROSS CONNECTS AND PATCHES

A. General: Perform all necessary cross-connects and patches. Use cross-connect wire, and/or patch cords as necessary. Use shortest necessary patch cord lengths, and cut all cross-connect wire to length, leaving enough slack to form a "2-finger loop". After completion of work, dress patch cords and cross-connect wire in cable management apparatus. Do not tie-wrap patch cords or cross connect wires into bundles. The contractor is responsible for all final cross-connect schedules and the related as-built documentation. Provide printed copies of the cross-connect schedule to the County and Engineer on completion of the job. Also provide copies of the schedule in ASCII format on 3½" floppy disk (or other mutually acceptable media) to the County and Engineer.



B. Voice cross-connects: The Contractor shall be responsible for cross-connecting two (2)

pair of the voice "A" cable to the riser and back to the main distribution frame. All cross connects shall be done in sequential order. The Contractor shall be responsible for developing the cross-connect schedules and providing the final documents to the County. The cross-connect schedules shall be required three (3) weeks prior to cut-over so as the PBX Contractor may incorporate the information into their cut-sheets or as required.

C. Data patches: The Contractor shall coordinate with the County and provide a schedule for

patching the data cable to the County provided concentrators or hubs. After review of the schedules by the County, the Contractor shall provide an approved patch cable from the appropriate concentrator or hub port and route through the cable management system in accordance with the Category 5 termination procedures addressed in this specification.

CONNECTOR INSTALLATION

A. The Contractor shall provide all cable connectors as indicated in this specification section. B. The provision and termination of connectors for each cable shall be done as follows:

1. Where connector types are identified in the specifications, the Contractor shall provide the specified connectors on the specified cables. Installation of the connectors shall be in accordance with the manufacturer's printed instructions.

2. All installed connectors, regardless of type, method of procurement or permanency,

shall be adequately protected during and after installation.

CABLE IDENTIFICATION

A. Contractor shall provide cable labels of a type or style specified herein. Each label shall be pre-printed with the appropriate cable number as indicated. Hand written cable labels are not acceptable.

B. If at any time during the job the cable tag becomes illegible or removed for whatever reason,

the Contractor shall immediately replace it with a duplicate pre-printed cable tag at the Contractors expense.

C. All cable tags shall be easily accessible, both physically and visually, upon completion of

the job. QUANTITIES AND PLACEMENT OF ITEMS

A. Location and placement of termination blocks, splice boxes, patch panels and other

distribution hardware shall be as shown on the Drawings or defined herein.



B. Unless otherwise noted, quantities of blocks, racks, splice boxes and patch panels, etc. shown on the drawings are illustrative only and are meant to indicate the general configuration of the work. The Contractor is responsible for providing the correct quantities of blocks, racks, patch panels, connectors etc. necessary to terminate, cross connect and patch the volume of cable required for each individual project and in accordance with these specifications. Where less than all of the capacity of a terminal block, patch panel, etc. is used to terminate cables, the Contractor shall provide the County with the number of connecting blocks, coupling panels, couplings, etc. to completely fit out the terminal block, patch panel, etc.

CABLE TESTING

A. At a minimum, the Contractor shall test, as described below, all metallic and optical fiber

cables installed under these specifications. Contractor shall also perform those system specific tests required by the individual system specification sections.

B. Pre-installation testing:

1. Visually inspect all cables, cable reels, and shipping cartons to detect cable damage

incurred during shipping and transport. Return visibly damaged items to the manufacturer.

2. Where post-manufacture test data has been provided by the manufacturer on the reel

or shipping carton, submit copies to the County prior to installing cables. 3. Mark reels as tested/inspected and submit associated test results to County. 4. Do not install any cable with less than the manufacturers guaranteed number of

serviceable conductors or fibers.

C. Post installation testing:

1. Conduct cable testing as described below upon completion of installation. Test fully completed systems only. Piecemeal testing is not acceptable.

2. Remove all defective cables from pathways system. Do not abandon cables in place.

D. The County reserves the right to observe the conduct of any or all portions of the testing

process. E. The County further reserves the right to conduct, using contractor equipment and labor, a

random re-test of up to thirty percent (30%) of the cable plant to confirm documented test results.



F. All test results and corrective procedures are to be documented and submitted to the County within five (5) working days of test completion.

1. Prior to testing, submit for review and approval copies of test report forms proposed

for use. 2. Each test report form shall contain the following general information: Date of

preparation, Date of test, Project Name, Contractor’s Name, Media Type, Make, Model and Serial Number of test equipment used, Date of Last Calibration and Names of Test Crew.

3. Paired and multi-conductor metallic cable test reports: as a minimum, also provide: cable number, cable type, pair or conductor count, individual pair or conductor numbers, number of cross connects and/or patches in each pair, results of each test for each pair or conductor, total number of serviceable pairs or conductors in cable.

G. Paired and multi-conductor riser metallic cables:

1. After terminating and splicing the cables. Test all cable pairs for continuity, ground

fault, proper cross-connection, shorts and crossed pairs. 2. After installing cross-connects, perform end-to-end testing of each cross-connected

cable pair for continuity, ground fault, proper cross-connection, shorts and crossed pairs.

3. For multi-pair cables: For 50 pair or smaller replace entire cable if bad pair or

conductor is found. For larger pair count cables, replace if more than 2% of pairs are bad.

H. Recommended test equipment (obtain approval of County prior to using substitute test

equipment):

1. Independent Technologies - Test All 25

I. Paired and multi-conductor metallic workstation cables:

1. After terminating both ends of all UTP cables, but before any cross-connects are installed, test all UTP copper station cables for near end cross-talk (NEXT) to 100 MHz, attenuation, resistance, impedance, length, wire map and capacitance measurements. All testing of Category 5 cables shall be in accordance with TIA/EIA-568-A requirements for Level 2 bi-directional testing.

2. After installing cross-connects, perform end-to-end testing of each cross-connected

cable pair for continuity, ground fault, proper cross-connection, shorts and crossed pairs.



J. Submit the following information regarding the UTP station cable testing:

1. Cable number, cable type, pair or conductor count, individual pair or conductor

numbers, number of cross connects and/or patches in each pair, results of each test for each pair or conductor, total number of serviceable pairs or conductors in cable.

K. Recommended test equipment (obtain approval of County prior to using substitute test

equipment):

1. Microtest - Penta Scanner 2. Wavetek - LANTEK PRO XL 3. Wire Scope 155

L. In addition to the tests specified above, provide a minimum of two suitably qualified cabling

technicians to be present on-site for a period of five (5) consecutive days while the County installs and conducts performance tests of the transport electronics connected to the cabling system. Be prepared to conduct on-the-spot cable tests and cable plant repairs, as necessary. Successful equipment performance tests do not relieve the Contractor from the specified testing, repair, and documentation requirements.

M. Recommended test equipment: Use the test equipment recommended in the individual

system specification sections. Obtain approval of County prior to using substitute test equipment.

N. The Contractor shall not install cross-connects until after the station cable test results have

been reviewed and approved by the County.

RECORD DRAWINGS

A. The project record drawings shall show the types, locations and pair counts of installed backbone and workstation:

1. Cables 2. Terminal blocks 3. Splices 4. Outlets



FIBER OPTIC CABLING AND TERMINATION

DESCRIPTION

A. This section of the specifications addresses the fiber optic backbone cables, station cables and interconnect cables required under the telecommunications contract. The Contractor shall be responsible for the labor, tools, equipment and services necessary for a complete telecommunications fiber optic cable plant as specified herein. The work of this section shall include but is not limited to the following:

1. A complete fiber optic cabling system with cables, termination hardware, splices and

necessary installation hardware as required in the specifications and per each project scope of work.

2. The Contractor shall be responsible for providing a complete fiber optic backbone

distribution and riser diagram and scope of work for County approval prior to commencement of work.

STANDARDS

A. Except as modified by governing codes and by the Contract Documents, comply with the

applicable provisions and recommendations.

1. TIA/EIA-568-A, "Commercial Building Te lecommunications Wiring Standard", pending TSB-72.

2. Bellcore TR-NWT-000409, "Generic Requirements for Intrabuilding Optical Fiber

Cable", Issue 2, September 1990.

FIBER OPTIC CABLE SPECIFICATIONS

A. General Fiber Optic Cable Requirements:

1. The cable manufacturer shall guarantee the supplied cable will meet the specifications covering latest following standards and network applications:

a. IEEE 802.3 FOIRL 10 Mbps b. IEEE 802.3 10BaseF 10 Mbps c. FDDI 100 Mbps d. ATM 155 Mbps

B. Multimode Fiber Optic Riser Cable Requirements:



1. Fiber Optics specifications:

a. Fiber Type - Multimode. b. Fiber material - Corning LNF 62.5/125 or AT&T 62.5/125. c. Buffer - 900 um, mechanically strippable PVC. d. Fiber strength - 100 kpsi minimum. e. Color code - EIA/TIA - 598, color coding for fiber optic cables.


a. Core - Buffered fibers shall be supported in Arimid yarn matrix. b. Armor - None. c. Jacket - UV and Sunlight resistant PVC. d. Cable listing - UL OFNR, CSA FT-4.


a. Manufacturers name. b. Fiber size, 62.5/125. c. Fiber Grade: Enhanced d. UL and CSA listing (MUST be suitable for the application). e. Manufacturers Trade Mark. f. Sequential foot markings, in four-foot increments.

4. Cable jacket shall be orange with black lettering.

5. Minimum performance specifications as follows:

a. Max. attenuation: 3.2 dB/km @ 850 nm, 0.9 dB/km @ 1300 nm b. Min. bandwidth: 200 MHz-km @ 850 nm, 600 MHz-km @ 1300 nm

C. Multimode Fiber Optic Outside Plant Cable Requirements:


a. Fiber Type - Multimode. b. Fiber material - Corning LNF 62.5/125 or AT&T 62.5/125. c. Coating - 50 um, acrylate. d. Fiber strength - 110 kpsi minimum. e. Color code - EIA/TIA - 598, color coding for fiber optic cables.


a. Core - Flooded core. b. buffer tubes - Gel filled.



c. Armor - None, full dielectric construction. d. Jacket - UV and Sunlight resistant MDPE. e. Cable listing - UL OFN.


a. Manufactures name b. Fiber size, 62.5/125 c. Fiber Grade: Enhanced d. UL and CSA listing (MUST be suitable for the application) e. Manufactures Trade Mark f. Sequential foot markings, in two foot increments

4. Cable jacket shall be Black with White lettering


a. Maximum attenuation: 3.2 dB/km @ 850 nm 0.9 dB/km @ 1300 nm b. Minimum Bandwidth: 200 MHz-km @ 850 nm 600 MHz-km @ 1300 nm

D. Single Mode Fiber Optic Outside Plant Cable Requirements:


a. Fiber Type - Single Mode b. Fiber material - Corning LNF 9.3/125 or AT&T 9.3/125 c. Coating - 250 um, acrylate d. Fiber strength - 110 kpsi minimum e. Color code - EIA/TIA - 598, color coding for fiber optic cables.


a. Core - Flooded core b. Buffer tubes - Gel filled c. Armor - None, full dielectric construction d. Jacket - UV and Sunlight resistant MDPE e. Cable listing - UL OFN

3. Cable jacket marking must be legible and shall contain the following information:

a. Manufactures name b. Fiber size, 62.5/125 c. Fiber Grade d. UL and CSA listing (MUST be suitable for the application)



e. Manufacturer’s Trade Mark f. Sequential foot markings, in two-foot increments

4. Cable jacket shall be Black with White lettering


a. Maximum attenuation: 0.5 dB/km @ 1310 and 0.4 dB/km 1550

CONNECTORS AND ADAPTERS

A. Optical Fiber, Multi-mode: Ceramic tipped, bayonet mount (SC-style) connectors. Suitable

for use with specified multi-mode optical fiber. Maximum insertion loss across mated pair: less than 0.8 dB. Suitable for field installation.

B. Optical Fiber, Single Mode:

• Ceramic tipped, bayonet mount (ST/PC-style) connectors, with factory-attached "pig tail".

• Suitable for fusion splicing specified single-mode optical fiber. • Maximum insertion loss across mated pair: less than 0.8 dB.

PATCH CORDS

A. Multimode Fiber Optic Patch Cords:


a. Fiber Type - Multimode b. Fiber material - Corning LNF 62.5/125 or AT&T 62.5/125 c. Buffer - 900 um, mechanically stripable PVC d. Fiber strength - 100 kpsi minimum e. Duplex


a. Duplex Zipcord - Buffered fibers shall be supported in Arimid yarn matrix b. Cable listing - UL OFN

3. Cable jacket marking must be legible and shall contain the following information:

a. Manufacturers name b. Fiber size, 62.5/125 c. Fiber Grade: Enhanced d. UL and CSA listing (MUST be suitable for the application)



e. Manufacturers Trade Mark f. Sequential foot markings, in four foot increments

4. Cable jacket shall be orange with black lettering 5. Minimum performance specifications as follows:

a. Max. attenuation: 3.2 dB/km @ 850 nm 0.9 dB/km @ 1300 nm b. Min. Bandwidth: 200 MHz-km @ 850 nm 600 MHz-km @ 1300 nm

SPLICES

A. Multimode and single mode fiber optic cable splicing shall be fusion splicing. B. Multimode and single mode flooded fiber optic cables shall be spliced to riser rated dry

fiber optic cables at the building entrance points.

1. Splice cases shall be AT&T, Siecor, 3M 2. Provide end caps with hole configurations to meet cable sheath diameters without

fillers. 3. Provide plugs for all unused end cap holes. 4. Provide sealant for flooded and filled cables to eliminate the leakage of the

flooding/filling compound. 5. Metal trays shall be used to hold all fusion splices. 6. Fiber optic cables shall be labeled at the Fusion splice tray.

C. Single mode pre terminated fiber optic pigtails shall be spliced to riser rated and or flooded

outside plant fiber optic cables as required.

1. Rack mounted splice tray enclosures shall be by the same manufacturer as the fiber optic connector panels.

2. Provide sealant for flooded and filled cables to eliminate the leakage of the

flooding/filling compound. 3. Metal trays shall be used to hold all fusion splices. 4. Fiber optic cables shall be labeled at the Fusion splice tray.



FIBER OPTIC DISTRIBUTION FRAMES Optical Fiber Main Distribution Frame shall be free standing, 19-inch bay, 84 inches in height,

containing 72-port connector termination modules, splicing modules and patch cable storage modules. Building entrance fiber optic cables shall be segregated from building distribution fiber optic cables.

FIBER OPTIC PATCH PANELS

A. Optical Fiber Patch Panels shall be:

• Fully enclosed cable management tray type patch panel. • Rack mountable in 19-inch relay racks as shown on drawings. • Front and rear access (front access only for wall mounted). • Complete with all necessary cable clamps, couplings and connector

bulkheads.

1. Fiber optic cables shall be terminated in cable management trays. 2. Fiber optic patch panels shall have a plexiglass latching front panel. Labeling and

connectors shall be clearly visible with front panel open or closed. 3. Fiber optic patch panels shall accept a variety of interchangeable bulkheads including

ST, SC, FDDI as well as attenuators. 4. Fiber optic patch panels shall provide a splice tray option.

FIBER OPTIC CABLE INSTALLATION

A. General: The Contractor shall place all optical fiber backbone cabling in accordance with these

specifications, and as required via the scope of work and shop drawing approval process.

B. Optical Fiber Backbone Cables:

Place between the optical fiber Main Distribution Frame (MDF) and the telecommunications distribution rooms as required via the scope of work and shop drawing approval process.

C. Optical Fiber Connector Panels

1. Multimode optical fiber cables shall enter the fiber optic connector panels from the

top rear side of the panel enclosure.



2. The fiber optic connector panels shall be mounted in the 19-inch equipment racks. The top of the panels shall start at 72 inches above the finished floor.

D. Connector Installation

1. Terminate both ends of each multimode fiber with an ST connector, as per

manufacturers recommendations. After termination, mount all connectors in patch panels.

E. Cable Identification

1. Identify all optical fiber cables in accordance with the Contractors approved

submittal.

F. Patch Cables

1. Provide duplex fiber optic patch cords as required via the scope of work and County approval process.

G. Cable Terminations

1. Fiber Optic cables: After dressing the cable to its final destination, sheath shall be

removed to a point that allows the conductors to be splayed and terminated in a neat and uniform fashion. At this point all fibers shall be terminated in strict compliance with the manufacturers submitted instructions.

H. Cable Testing

1. Pre-installation testing:

a. Optical fiber cables: Perform visible light continuity check on each fiber. If

one end is not accessible, perform OTDR test to assure fiber continuity.

2. Post installation testing:

a. After installation of connectors, visually inspect each fiber end-face at 10X magnification. Refinish fibers with visible defects and/or striations in the core area.

b. Perform end-to-end, bi-directional attenuation (loss) test for each fiber strand

at 850nm and 1300nm wavelengths. Conduct tests in accordance with TIA/EIA-568-A, Method B and with test instrument manufacturers printed instructions.



c. Demonstrate that measured link loss does not exceed the "worst case" allowable loss which is defined as the sum of: the connector losses (based on the number of mated connector pairs at the TIA/EIA-568-A maximum allowable loss of 1.0 dB per mated pair) and the optical fiber loss (based on length and the TIA/EIA-568-A maximum allowable loss (3.75 dB/km @ 850 nm and 1.5 dB/km @ 1300 nm.

d. Strands whose measured attenuation fall outside the acceptable range shall be

subject to further inspection and testing to determine the nature of the fault. At a minimum, an OTDR shall be used to: determine the true loss for each connector pair, the exact length of the fiber and to identify the presence of any core damage.

e. Faults related to connectorization shall be corrected, and the fiber re-tested as

stated in paragraph 3.08.B.2 above, until acceptable attenuation measurements are recorded.

f. Where defects are found to be inherent in the fiber itself: replace any cable

having fewer than the manufacturers guaranteed number of serviceable fibers.

3. In addition to the information required by Specification Section 16740, submit the following information regarding the optical fiber cable testing:

a. Cable number, fiber count, individual fiber numbers, connector types, number

of connectors/ patches, calculated maximum link loss, length of run, measured link loss for each fiber.

4. Recommended test equipment (obtain approval of County prior to using substitute

test equipment):

a. Optical fiber power meter and Light Source: Siecor CPM-850/1300 meter and OS-100D Light Source, or equivalent.

b. OTDR: Tektronix TFP2 Fiber Master, Laser Precision TD-2000 or equivalent

with 850nm and 1300nm emitter modules and hard copy printout, or equal.

c. Optical fiber inspection scope: Cambridge Instruments 10X fiber scope or equivalent.

I. Acceptance

1. Upon receipt of the Contractor's documentation of cable testing, the County shall

review/observe the installation and randomly request tests of the cables/wires installed. Once the testing has been completed and the County is satisfied that all



work is in accordance with the Contract Documents, the County shall notify the Contractor in writing.

J. Record Drawings

1. The Project record drawings shall show the types, locations and counts of installed:

a. Cables. b. Splices. c. Patch panels.

TELECOMMUNICATIONS GROUNDING AND BONDING

DESCRIPTION

A. The work covered by this section of the Specifications includes all labor necessary to perform and complete such construction, all materials and equipment incorporated or to be incorporated in such construction and all services, facilities, tools and equipment necessary or used to perform and complete such construction. The work of this section shall include, but is not limited to, the following:

1. Bond all cable tray segments and equipment racks to the ground bar in each

telecommunications room as required. 2. Bond all armored cable sheaths to the ground bar in each telecommunications room

as required.

GROUNDING CONDUCTORS

A. Ground Wire: Minimum # 6 AWG THHN. Must be UL listed.


a. Manufactures name b. Copper Conductor Gauge c. UL listing

2. Cable jacket shall be green wi th black lettering.

CABLE CONNECTORS (LUGS)

A. Connectors for conductors #6 AWG and smaller shall be standard barrel, single hole,

compression type lug.



B. Connectors for conductors larger than #6 AWG shall be long barrel, dual hole, compression

type lug.

CABLE & WIRE INSTALLATION

A. General: Follow ANSI/TIA/EIA-607 standards.

1. The Contractor shall provide a #6 AWG ground wire from each telecommunications equipment rack/cabinet to the nearest length of ladder rack as required. The Contractor shall be responsible for the associated grounding kits for the equipment racks/cabinets. Run ground wire on the Contractor provided cable management and pathways.

2. The Contractor shall provide one (1) #6 AWG grounding wire from the Contractor

provided cable tray to the telecommunications ground bus located in the respective telecommunications room as required.

3. The Contractor shall provide a #6 AWG grounding jumper or 6" braided jumper at

each cable tray junction to provide a continuous ground path from the ladder rack to the telecommunications ground bus. The jumpers shall be bolted through the cable tray side rail. On painted cable tray the paint shall be scraped off at the point of jumper connection to insure a clean contact between the jumper and the cable tray. There shall be no splices or mechanical couplers installed between the wire points of origin and termination.

CONNECTOR INSTALLATION

A. The Contractor shall furnish and install all ground wire connectors as indicated herein, as

required. B. Connectors shall be crimped on to ground cables

CABLE IDENTIFICATION

A. The Contractor shall be responsible for labeling each ground wire with a typed, self

adhesive marker indicating the particular equipment association and the lead number beginning with "1" in each telecommunications room.

B. Ground leads between sections of cable tray and to the equipment rack need not be labeled.

All other ground leads shall be labeled.



QUANTITIES OF GROUND WIRE

A. Location and placement of grounding and bonding wires and components shall be within the

telecommunications rooms. B. The Contractor is responsible for providing the correct quantities of materials to construct a

grounding and bonding system that meets the intent of these specifications and the relevant codes.

CABLE TESTING

As a minimum, the Contractor shall test for continuity between the object that is being bonded to and the ground bar in the telecommunications room, on all Ground Cables.

ACCEPTANCE

Upon receipt of the Contractor's documentation of cable testing, the County will

review/observe the installation and randomly request tests of the cables/wires installed. Once the testing has been completed and the County is satisfied that all work is in accordance with the Contract Documents, the County shall notify the Contractor in writing.

RECORD DRAWINGS

. Project record drawings shall show the types and locations of installed grounding and bonding

conductors.

FIRE STOPS

A. Description

1. The work covered by this section of the Specifications includes the labor necessary to perform and complete such construction, the materials and equipment incorporated or to be incorporated in such construction and the services, facilities, tools and equipment necessary or used to perform and complete such construction. The work of this section shall include, but is not limited to, the following:

a. Fire stopping of telecommunication conduits penetrating or passing through

fire rated walls and/or floors. b. Fire stopping of telecommunication sleeves penetrating rated walls or floors. c. Fire stopping of telecommunication cable trays penetrating rated walls.



B. Standards

1. The firestopping methods used for this project shall fully comply with their associated Underwriters' Laboratory Inc. firestop system. The Contractor shall submit complete firestop systems documentation for each type of firestop system intended for this project.

C. Materials

1. Firestop material shall be used to seal penetrations of cables, conduits, cable trays,

etc. through fire-rated floors, walls and partitions.

a. Minimum performance requirements: Must meet or exceed testing requirements of Underwriters' Laboratories Inc., applicable firestop system. Must be installed in accordance with UL firestop system numbers appropriate for the application and in accordance with manufacturers instructions.

D. Fire Stop Installation - General

1. Provide fire-resistant materials of a type and composition necessary to restore fire

ratings to all wall, floor or ceiling penetrations. All materials shall be UL classified and meet NEC and local codes.

2. All penetrations through fire rated floors and walls shall be sealed to prevent the

passage of smoke, fire, toxic gas or water through the penetration either before, during or after a fire. The fire rating of the penetration seal shall be at least that of the floor or wall into which it is installed, so that the original fire rating of the floor or wall is maintained as required by Article 300-21 of the National Electric Code. Also install fire stops at any other locations indicated in the Specifications or Drawings.

D. Fire Stop – Penetration Sealant – Conduits & Sleeves

1. No flammable material may be used to line the chase or hole in which the fire stop

material is to be installed.

2. When damming materials are to be left in place after the seal is complete, all such materials shall be non-flammable.

3. The sealant shall be applied to the opening as per the manufacturers printed

instructions. No cables may be left touching each other, thereby allowing voids to form in the fire stop, unless explicitly allowed by the fire stop material manufacturer and the applicable UL firestop system.



4. The sealant shall remain resilient and pliable to allow for the removal and/or addition of cable without the necessity of drilling holes. It shall adhere to itself perfectly to allow any and all repairs to be made with the same material. It shall allow for vibration, expansion and/or contraction of anything passing through the penetration without affecting the seal, or cracking, crumbling and spalling.

5. When sealant is injected into a penetration, the material shall completely surround all

the items within the penetration and maintain pressure against the walls of the penetration as well as the pass-through items. The material shall cure within five minutes and be fire resistant at that time. No heat shall be required to further expand the material to prevent the passage of fire and smoke or water.

6. Use of the following UL listed system is recommended. Contractor shall coordinate

with the County prior to any installation of fire stopping materials.

a. System No. CAJ3030 (Formerly System No.320)

F. Fire Stop – Penetration Sealant – Framed Partition Openings

1. Install fire stop materials in the framed openings through fire rated partitions per approved submitted drawings.

2. Install the fire stop system in accordance with the manufacturer's instructions and local codes.

3. Use of the following UL listed system is recommended. Contractor shall coordinate with the County prior to any installation of fire-stopping materials.

a. System No. WL4004 (Formerly System No. 520)

G. Acceptance

1. Upon receipt of the Contractor's documentation of fire stop installation, the County will review/observe the installation. Once the County is satisfied that all work is in accordance with the Contract Documents, the County shall notify the Contractor in writing.

H. Record Drawings

1. Project record drawings shall show the types and locations of installed fire stop

systems.



TELECOMMUNICATIONS CABLING SCHEDULING

A. Description

The work covered by this section of the Specifications includes all labor necessary to perform and complete such construction, all materials and equipment incorporated or to be incorporated in such construction and all services, facilities, tools and equipment necessary or used to perform such construction. The work of this section shall include, but is not limited to, the following:

1. The preparation and use of telecommunications cabling schedules. 2. Cable placement, cross-connect and interconnect schedules shall be provided by the

Contractor to indicate the details of how cables are installed, labeled, terminated and cross-connected.

B. Cabling Schedules

1. For jobs involving 100 or more drops, the Contractor shall provide cabling schedules

detailing the following information:

a. Voice: Workstation cable identification, copper riser pair cross-connect counts, telephone system port cross-connect identification and the type of voice service on each cable as required.

b. Data: Workstation cable identification, either the copper riser cross-connect

pair count or the concentrator/hub port interconnect identification and the type of data service on each cable as required.

c. Fiber Optic cables: Cable strand counts and port identifiers for each

individual fiber optic cable, its beginning and ending locations and the type of service on each cable as required.

2. The Contractor shall be responsible for coordinating with the County as to the type of

media on which the cabling schedules and documentation shall be provided.

INSTRUCTIONS TO BIDDERS

COUNTY CONTACTS

All questions regarding these specifications, terms and conditions are to be submitted in writing, preferably via e-mail before 12:00 Noon, February 19, 2002 to:



Alan French, Buyer II County of Alameda, GSA-Purchasing 1401 Lakeside Drive, Suite 907 Oakland, CA 94612 E-Mail: [email protected] FAX: 510-208-9626

The GSA Contracting Opportunities website will be the official notification posting place of all Requests for Interest, Proposals, Quotes and Addenda. Go to www.co.alameda.ca.us and click on Contracting Opportunities for the Open Bids table.

CALENDAR OF EVENTS

Event Date Request Issued February 1, 2002 Networking/Partnering/Bidders Conference (South County)

1:00 to 3:00 P.M., February 14, 2002

Networking/Partnering/Bidders Conference (North County)

10:00 to 12:00 P.M., February 15, 2002

Written Questions Due BEFORE 12:00 noon on February 19, 2002 Addendum Issued February 21, 2002 Response Due BEFORE 2:00 P.M. on March 8,2002 Evaluation Period March 8 to March 22, 2002 Bidder Interviews (Optional) March 21, 2002 Board Letter Submission March 22, 2002 Board Award Date April 9, 2002 Contract Start Date April 10, 2002

Note: Award and start dates are approximate.

BIDDERS CONFERENCES To promote the participation of small and local businesses in County of Alameda contracts, the County is extending its business outreach to give prospective bidders – large and small – an opportunity to meet each other at two networking/partnering meetings. These meetings will be held at the locations shown below to provide convenient access for all participants. A bidders conference will immediately follow the networking/partnering meetings. A representative from Avaya, Inc. will be present at both conferences to explain and answer questions about the SYSTIMAX Structured Connectivity Solutions program, which provides a 20-year warranty for all telecommunications cable installations done to support the County’s voice and data networks. The representative will also describe special provisions Avaya, Inc. has put in place for contractors who install telecommunications cabling for the County.



Failure to participate in the bidders conferences or networking/partnering meetings will in no way relieve the successful bidder from furnishing materials and/or services required in accordance with these specifications, terms and conditions. Attendance at one or both of the bidders conferences is strongly encouraged but is not mandatory.

It is the responsibility of each bidder to be familiar with all of the specifications, terms and conditions and the site condition. By the submission of a bid, the bidder certifies that if awarded a contract they will make no claim against the County based upon ignorance of conditions or misunderstanding of the specifications

The network partnering meetings, followed by Bidders conferences, will be held at:

County of Alameda Fremont Library Fukaya Room A 2400 Stevenson Blvd. Fremont, CA 94538 At 1:00 P.M. on February 14, 2002

County of Alameda, GSA-Purchasing Conference Room No. 1107 1401 Lakeside Drive Oakland, CA 94612 At 10:00 A.M. on February 15, 2002

SUBMITTAL OF BIDS

A. Sealed bids must be received at the Office of the Purchasing Agent of the County of Alameda

BEFORE 2:00 p.m. on the due date specified above.

B. Bidders are to submit an original plus 4 copies of their proposal. Original proposal shall be clearly marked and is to be either loose leaf or in a 3-ring binder, not bound.

C. Bids are to be addressed as follows:

RFP No. 004-1-0456, Telecommunications Cabling, Equipment and Installation County of Alameda, GSA-Purchasing 1401 Lakeside Drive, Suite 907 Oakland, CA 94612

D. Bidder's name and return address must also appear on the envelope.

E. Bids will be received only at the address shown above, and prior to the time indicated. Any

bid received at or after said time and/or date or at a place other than the stated address cannot be considered and will be returned to the bidder unopened.

F. No telegraphic or facsimile bids will be considered.

G. All bids, whether delivered by an employee of the bidder, U.S. Postal Service, courier or

package delivery service, must be received and time stamped at the stated address prior to the



time designated. The Purchasing Department's timestamp shall be considered the official timepiece for the purpose of establishing the actual receipt of bids.

H. Contractor agrees and acknowledges all RFP specifications, terms and conditions and indicates

ability to perform by submission of a bid.

I. Submitted bids shall be valid for a minimum period of six (6) months.

J. All costs required for the preparation and submission of a bid shall be borne by the Contractor.

K. Only one bid response will be accepted from any one person, partnership, corporation, or other entity; however, several alternatives may be included in one response.

L. It is the responsibility of the bidders to identify information in their bid responses that

they consider to be confidential under the California Public Records Act. To the extent that the County agrees with that designation, such information will be held in confidence whenever possible. All other information will be considered public.

REFERENCES

A. Respondents are to provide a list of three (3) current and three (3) former clients. References

should have similar volume and requirements to those outlined in these specifications, terms and conditions.

B. Reference information is to include:

• Company/Agency name • Contact person (name and title), contact person is to be someone directly involved with

the services. • Complete street address • Telephone number • Type of business • Dates of service

C. List the names of clients for whom a total of six (6) jobs were performed that consisted of

inside copper or fiber in a campus environment or multi-story office building. The jobs must have been completed in the past twenty-four (24) months unless still in progress;

D. The County may contact some or all of the references provided in order to determine the

proposer’s performance record on work similar to that described in this request. The County reserves the right to contact references other than those provided in the response and to use the information gained from them in the evaluation process.



FINANCIAL STABILITY

Responses are to include financial statements specified under RESPONSE CONTENT/ SUBMITTALS (see paragraph B7).

RESPONSE FORMAT

A. Proposals are to be straightforward, clear, concise and specific to the information requested.

B. In order for bids to be considered complete bidders must provide all information requested.

RESPONSE CONTENT/SUBMITTALS

A. Bid responses must be signed in ink as set forth in this subsection. The signatures of all

persons required under the applicable organizational documents in order to bind the Contractor must be on the bid response.

B. Bidders shall follow the requirements set forth below. Any material deviation from these

requirements may be cause for rejection of the proposal, as determined in the County’s sole discretion. All items listed below are required to be submitted in each RFP response. The content and sequence of each proposal shall be as follows:

1. Title Page: Show RFP number and title, your company name and address, name of

the contact person, telephone number and quotation/proposal date.

2. Table of Contents: Bid responses shall include a table of contents listing the individual sections of the quotation/proposal and their corresponding page numbers. Tabs should separate each of the individual sections.

3. Cover Letter: Bid responses shall include a cover letter describing the bidder and

include all of the following:

a. The official name of the bidder;

b. The bidder’s organizational structure (e.g. corporation, partnership, limited liability company, etc.);

c. The jurisdiction in which the bidder is organized and the date of suchm

organization;

d. The address of the bidder’s headquarters and of any local office of the bidder involved in the bid proposal;

e. The bidder Federal Tax Identification Number;



f. The name, address, telephone, fax numbers and e-mail address of the person(s) who will serve as the contact(s) with the County, with authorization to make representations on behalf of and to bind the bidder;

g. A representation that the bidder is in good standing in the State of California and

has all necessary licenses, permits, certifications, approvals and authorizations necessary in order to perform all of the Contractor’s obligations in connection with this RFP;

h. A statement of acceptance of all conditions and requirements contained in this

RFP;

i. Applicable documentation as required and identified in Execution of Proposal above.

4. Letter of Transmittal: Bid responses shall include a description of approach to service

in one or two pages stating the understanding of the work to be done and a positive commitment to perform the work as specified.

5. Executive Summary: A brief synopsis of the highlights of the proposal and overall

benefits of the proposal to the County. This synopsis should not exceed three pages.

6. Bidder’s Qualifications and Experience

A description of the capabilities of the bidder that pertain to this RFP. This description should not exceed five pages and should include a detailed summary of the bidder’s experience relative to RFP requirements described herein, including references. Bidders with less than three years of relevant experience may be disqualified.

7. Financial Statements

• Audited financial statements for the past three (3) years; or • Company’s most recent Dun & Bradstreet Supplier Evaluation Report.

8 Key Personnel - Qualifications and Experience

Bid responses shall include a complete list of and resumes for all key personnel associated with the proposal. This list must include all key personnel who will provide services/to County staff and all key personnel who will provide maintenance and support services. For each person on the list, the following information shall be included: (1) the person’s relationship with the bidder, including job title and years of employment with the bidder; (2) the role that the person will play in connection with the proposal; (3) address, telephone, fax numbers, and e-mail address; (4) the person’s educational background; (5) the person’s relevant experience; (6) relevant



awards, certificates or other achievements, and (7) RCCD certificate (if applicable). This section of the bid response should include no more than two pages of information for each listed person.

9. Description of the Proposed Services:

Bid response shall include a description of the terms and conditions of services to be provided during the contract term including response times. The description shall: (1) specify how the services in the bid response will meet or exceed the requirements of the County; (2) explain any special resources, procedures or approaches that make the services of the bidder particularly advantageous to the County; and (3) identify any limitations or restrictions of the bidder in providing the services that the County should be aware of in evaluating the proposal.

10. References

Complete reference information for public institutions or agencies for which the bidder provides or has provided comparable services shall be provided on a separate sheet. Each reference shall include the project name and location, the scope of services performed and the name, address, telephone and fax numbers of the person who may be contacted for reference information.

a. Use Exhibit D1 to list at least three (3) current clients; b. Use Exhibit D2 to list three (3) former clients. Additional former clients may

be listed in lieu of current clients.

11. Bid Form, Exhibit B

Pricing for materials shall include mark-up percentage added to materials purchased by subcontractors performing cable work under this contract.

Pricing for services shall include: (a) hourly labor rate for cable installers, and (b)

labor rate for RCDD time for special assignments (beyond technical design/ administrative/supervisory duties under this contract).

12. Evidence of Insurance (per Exhibit C) Certificates of insurance from a reputable insurer evidencing all coverages required

for the term of the Final Agreement. 13. Performance Bond Written evidence of the bidder’s ability to obtain, from a reputable bond company, a

performance bond in the amount of fifty percent (50%) of the total estimated annual contract amount is required.



14. Small, Local and Emerging Business (SLEB) Certification Documentation Responses from SLEB bidders or bidders partnering with SLEBs shall include the

following certification documentation:

• Completed Exhibit E, and

• A copy of the letter certifying SLEB status, or

• A statement that the firm has been qualified as a SLEB by the County.

15. Other Submittals/Exhibits

• Exhibit A, Acknowledgement, signed • Exhibit E, Small, Local Partnering Information Sheet, completed and signed • Exhibit F, Request for Preference for Local Products and Contractors, completed

and signed (if applicable) • Exhibit G, Exceptions, Clarifications and Amendments Form, completed and

signed. (The County is under no obligation to accept any exceptions and such exceptions may be a basis for bid disqualification.)

• Exhibit H, Standard Agreement Contract Draft • Exhibit I, Sample Proposal Evaluation Form, fill in Contractor name

EVALUATION CRITERIA/SELECTION COMMITTEE

All Proposals will be evaluated by the County Selection Committee (CSC). The County Selection Committee will be composed of departmental staff and other parties with expertise or experience in telecommunications equipment and cabling systems. The CSC will select a Contractor in accord-ance with the selection criteria set forth in this RFP. The evaluation of the proposals shall be within the sole judgment and discretion of the County Selection Committee.

All contacts during the evaluation phase shall be through the GSA-Purchasing Department. Attempts by any bidder or bidder’s representative to contact members of the CSC may result in disqualification of the bidder. The CSC will evaluate each proposal meeting the qualification requirements set forth in this RFP. Contractors should bear in mind that any proposal that is unrealistic in terms of the technical com-mitments, or unrealistically high or low in cost, will be deemed reflective of an inherent lack of technical competence or indicative of a failure to comprehend the complexity and risk of the County’s requirements as set forth in this RFP.

The basic information that each section should contain is specified below. These specifications should be considered as minimum requirements. Much of the material needed to present a comprehensive proposal can be placed into one of the sections listed. However, if relevant



information needs to be presented to support the bidder's case, other appropriate sections may be added.

Responses to this proposal must be complete. Responses that do not address each of the items listed below will be considered incomplete, be rated a fail in the Evaluation Criteria and will receive no further consideration.

A. Responses to this proposal must be complete. Responses that do not address each of the items listed below will be considered incomplete, be rated a fail in the Evaluation Criteria and will receive no further consideration.

Completeness of Response……………………………………Pass/Fail

B. The financial stability of bidders will be evaluated to determine their fiscal capability to provide the products and services proposed.

Financial Stability ……………………………………………Pass/Fail

C. Technical Criteria - In each area described below, an evaluation will be made of the probability of success of, and risks associated with, the proposal response in the following areas:

1. Understanding of the project, 2. Methodology and approach, 3. Projected staffing. D. Cost - An evaluation will be made of (a) reasonableness (i.e., does the proposed pricing

accurately reflect the Contractor’s effort to meet the RFP requirements?); (b) realism (i.e., is the proposed cost appropriate to the nature of the products and services to be provided?); and (c) affordability (i.e., the ability of the County to finance the proposed products and services). Consideration of price in terms of overall affordability may be controlling in circumstances where two or more proposals are otherwise judged to be equal, or when a superior proposal is at a price that the County cannot afford.

E. Relevant experience: Experience pertinent to this RFP.

F. References will be contacted and feedback on bidder’s capabilities, dependability and accomplishments will be judged.

G. Oral Presentation and Interview (County Option): Following evaluation of the written proposals, Bidders receiving the highest scores may be

invited to an oral presentation and interview. The scores at that time will not be communi-cated to the bidders. The oral presentation by each bidder shall not exceed forty-five (45) minutes in length. The oral interview will consist of standard questions asked of each of the



bidders and questions regarding the specific proposal. The proposals may then be re-eval-uated and re-scored based on the oral presentation and interview. The County recommends that any RCDDs and other key personnel participate, if available.

CONTRACT EVALUATION AND ASSESSMENT

During the initial ninety (90)-day period of the contract, the CSC and/or other persons designated by County, will meet with the Contractor to evaluate the cabling installation quality and performance, and to identify any issues or potential problems. The County reserves the right to determine, in its sole discretion, (a) whether the Contractor has complied with all terms of this RFP and (b) whether any problems or potential problems with the proposed services or management performance were evidenced which make it unlikely (even with possible modifications) that such proposed services have met the County requirements or manage-ment performance. If as a result of such determination the County concludes that it is not satisfied with the Contractor, the Contractor will be notified of contract termination effective forty-five (45) days following notice. If this action is taken, Contractor shall be responsible for completion of all work begun under the contract, as well as other work that has been priced out and selected by the County for completion by the Contractor. The County shall have the right to invite the next highest ranked Contractor to enter into a contract. The County also reserves the right to re-bid telecommunications cabling services if it is determined to be in its best interest to do so.

TERMS AND CONDITIONS

TERM//TERMINATION/RENEWAL

A. The term of the contract will be three (3) years, with options to renew for up to two two-year periods.

B. The contract will be subject to termination by the County upon forty-five (45) days advance

written notice of intention to terminate.

C. The County may terminate the contract at any time without written notice upon a material breach of contract or substandard or unsatisfactory performance by the Contractor.

D. By mutual agreement, this contract may be extended for additional terms at agreed prices with

terms and conditions remaining the same.

BRAND NAMES AND APPROVED EQUIVALENTS

A. All materials used under this contract shall be listed in the current SYSTIMAX SCS Quick Reference Guide, published by Avaya, Inc. This document can be downloaded from Avaya’s



website (www.avaya.com). Requests for any deviations from the approved materials list shall be submitted to the County with the information described in the remainder of this section.

B. Any references to manufacturers, trade names, brand names and/or catalog numbers are

intended to be descriptive, but not restrictive, unless otherwise stated, and are intended to indicate the quality level desired. Bidders may offer any equivalent product that meets or exceeds the specifications, and does not void SYSTIMAX warranty provisions. Bids based on equivalent products must:

1. Clearly describe the alternate offered and indicate how it differs from the product

specified. 2. Include complete descriptive literature and/or specifications as proof that the proposed

alternate will be equal to or better than the specifications.

C. The County reserves the right to be the sole judge of what is equal and acceptable and may require the bidder to provide additional information and/or samples.

D. If a bidder does not specify otherwise, it is understood that the referenced brand will be

supplied.

QUANTITIES

Quantities listed are annual estimates based on past usage and are not to be construed as a commitment. No minimum or maximum is guaranteed or implied.

PRICING

A. Prices quoted are to be firm for the first twelve months of the contract.

B. Price escalation for the second and succeeding years of the contract shall not exceed the

percentage increase stated by the bidder on the Bid Form, Exhibit B. Requests for price adjustments must be submitted by the Contractor, in writing, sixty (60) days prior to the annual anniversary date of the contract.

C. All pricing as quoted will remain firm for the term of the contract.

D. Unless otherwise stated, the Contractor agrees that, in the event of a price decline, the benefit

of such lower price shall be extended to the County.

E. All prices are to be F.O.B. destination. Any freight/delivery charges are to be included.

F. Any price increases or decreases for subsequent contract terms may be negotiated between Contractor and County only after completion of the initial term.



G. All prices quoted shall be in dollars and "whole cents," no cent fractions shall be used. There are no exceptions.

H. The County has the right to decline to award this contract if it determines that proposed

pricing is not competitive with that of similar sized counties or non-county agencies within the State of California.

I A fixed price quote is required for labor performed under this contract and for Contractor

mark-up on materials. Minor adjustments to the scope of work (plus or minus 2% or less) shall be included in the quoted price.

K Price quotes shall include any and all payment incentives available to the County.

AWARD

A. Proposals will be evaluated by a committee and will be ranked in accordance with the RFP

section entitled “Evaluation Criteria/Selection Committee.” B. The committee will recommend award to the bidder who, in its opinion, has submitted the

proposal that best serves the overall interests of the County and attains the highest overall point score. Award may not necessarily be made to the bidder with the lowest price.

C. The County reserves the right to reject any or all responses and to waive informalities and

minor irregularities in responses received.

D. The County reserves the right to award to a single or multiple Contractors.

E. In the event of termination due to breach of contract and substandard or unsatisfactory performance the County reserves the right to contact the bidder that submitted the next to highest ranked proposal.

F. The County of Alameda Board of Supervisors approval to award a contract is required. G. Contractor shall sign an acceptance of award letter and Standard Agreement contract prior to

Board approval.

H. Final Standard Agreement terms and conditions will be negotiated with the selected Contractor. Attached Exhibit H contains minimal boilerplate language only.

METHOD OF ORDERING

A. Written purchase orders (POs) shall be issued upon approval of written itemized quotations

received from the Contractor.



B. Itemized material price quotations shall be provided on projects of twenty (20) or more cable drops and shall include, but not be limited to, an identifying (quotation) number, date, requestor name and phone number, ship to location, itemization of products and/or services with complete description and price per item and a summary of total cost for materials, services, and tax.

C. A written and signed Standard Agreement contract shall be issued upon Board approval.

D. POs shall be faxed, transmitted electronically or mailed and shall be the only authorization

to the Contractor to place an order. E. Purchase orders and payments for products and services shall be issued only in the name of

the Contractor who is awarded a contract. F. Contractor shall adapt to changes to the method of ordering procedures as required by the

County of Alameda during the term of the contract. G. Change orders shall be agreed upon by Contractor and County and issued as needed in

writing by County.

INVOICING

A. Contractor shall invoice requesting department, unless otherwise advised, upon satisfactory performance of services. B. Payment will be made within thirty (30) days following receipt of invoice and upon complete

satisfactory performance of services, including SYSTIMAX warranty application. C. County will notify contractor of any required adjustments to invoices.

D. Invoices shall contain County purchase order number, invoice number, remit to address and itemized products and/or services description and price as quoted and shall be accompanied by acceptable proof of delivery.

E. Contractor shall use standardized invoices upon request.

F. Invoices shall be issued and payments made only to the Contractor who is awarded a contract.

G. Payments shall be issued to and invoices must be received from the same Contractor name

specified on the purchase orders.

H. The County invoice processing function is decentralized. Invoices are to be sent to the location specified at the time an order is placed. In the event that payment is not made according to terms, Contractor shall contact the non-compliant County department to expedite payments due and shall not penalize or discontinue performance to entire County.



I. The entire County is not to be put on credit hold or penalized if an individual

Department/Business Unit is delinquent in processing its payments. Contractors must work with the individual Departments/Business Units to resolve any delinquent or other payment issues. Contractors are to take collection actions if necessary, up to and including credit hold, against individual Departments/Business Units, not the entire County. Failure to follow this procedure may result in termination of the contract.

OTHER AGENCIES

Other tax supported agencies within the State of California who have not contracted for their own requirements may desire to participate in this contract. The Contractor will be requested to service these agencies and will be given the opportunity to accept or reject the additional requirements. If the Contractor elects to supply other agencies, orders will be placed directly by the agency and payments made directly by the agency.

LIQUIDATED DAMAGES

A. A deduction for liquidated damages of $500.00 per day will be assessed (at County option) for

not meeting one or more specific requirements as prescribed herein.

B. It being impracticable or extremely difficult to fix the actual damage, the amount set forth above is hereby agreed upon as liquidated damages and will be deducted from any money due the Contractor under this contract. Should the amount of the damages exceed the amount due, the Contractor's sureties shall be liable for the excess.

C. In the event the consultant’s performance and/or deliverable projects have been deemed

unsatisfactory by a review committee, the County reserves the right to withhold future payments until the performance and or deliverable projects are deemed satisfactory.

PERFORMANCE BOND

The successful bidder must post and maintain a performance bond for fifty percent (50%) of the total annual estimated contract amount with the County of Alameda, General Services Agency.

FUNDING OUT CLAUSE

The County may, at its sole option, terminate this agreement at the end of any County Fiscal Year, for reason of non-appropriation of funds. In such event, the County will give Contractor at least thirty (30) days written notice that such function will not be funded for the next fiscal period. In such event, the County will return any associated equipment to the Contractor in good working order, reasonable wear and tear expected.



COUNTY PROVISIONS

A. Preference for Local Products and Contractors: A five percent (5%) preference shall be

granted to Alameda County Products or Contractors on all sealed bids on contracts except with respect to those contracts which state law requires be granted to the lowest responsible bidder. An Alameda County Contractor is a firm or dealer with fixed offices or distribution points located in and having a street address within the County and which holds a valid business license issued by the County or a city within the County. Alameda County products are those which are grown, mined, fabricated, manufactured, processed or produced within the County. Locality must be maintained for the term of the contract. Evidence of locality shall be provided immediately upon request at any time during the term of the contract.

B. Small and Locally Owned Business: The General Services Agency is interested in promoting

the growth of small local businesses, through increasing the participation of these businesses in the County’s purchases of goods and/or services.

In order to encourage businesses to locate and remain in the County, to provide and enhance employment opportunities for persons living in the County, and to contribute to the econ-omic environment of the County, the General Services Agency has incorporated the following requirements into this RFP.

Bidders not meeting the following definitions of small and local business, are required to either partner, joint venture or subcontract with a small and local business for at least twenty (20) percent of the total estimated bid amount in order to be considered for the contract award.

For the purpose of this RFP, a small and local business is one having no more than $11.5 million ($11,500,000) in average gross receipts annually over the last three (3) years, and is a firm or dealer with fixed offices or distribution points located in and having a street address within the County, and which holds a valid business license issued by the County or by a City within the County.

In order to meet the partnering, joint venture or subcontracting requirements of this section, businesses which are not small and local, must submit with their bids, written documentation evidencing a firm contractual commitment to meeting the twenty percent (20%) local participation goal described above, in the event the contract is awarded to them. Participation must be maintained for the term of the contract. Evidence of participation shall be provided immediately upon request at any time during the term of the contract. Contractor shall provide quarterly participation reports during the term of the contract and a final account statement at the end of the contract to the County Contract Manager. The General Services Agency reserves the right to waive this small and local business participation requirement in this RFP, if the additional estimated cost to the County which



may result from inclusion of the requirement exceeds five percent (5%) of the total estimated contract amount or $10,000, whichever is less. If additional information is needed regarding this requirement, please contact Linda Moore, Business Outreach Officer, County of Alameda General Services Agency, at (510) 208-9717.

C. Hold Harmless/Indemnification: To the fullest extent permitted by law, Contractor shall hold

harmless, defend and indemnify the County of Alameda, its Board of Supervisors, officers, employees and agents (collectively “Indemnitees”) from and against any and all claims, losses, damages, liabilities or expenses, including reasonable attorney fees, incurred in the defense thereof, for the death or injury to any person or persons (including employees of Contractor or County) or damage of any property (including property of Contractor or County) which arises out of or is any way connected with the performance o f this agreement (collectively “Liabilities”) except where such Liabilities are proximately caused solely by the negligence or willful misconduct of any Indemnitee.

D. Insurance: Please refer to Exhibit C for the insurance requirements applicable to this request.

E. Drug-Free Workplace: It is the policy of Alameda County to maintain a drug-free workplace.

The unlawful manufacture, distribution, dispensation, possession and/or use of controlled substances in the workplace is prohibited. Controlled substances are those defined in 21 USC Section 812 and include, but are not limited to, such substances as marijuana, heroin, cocaine and amphetamines. The workplace is presumed to include all Alameda County facilities and premises where Alameda County employees may visit in the execution of their job duties such as homes, schools, hospitals, etc. All Alameda County employees are required to comply with this policy as an essential condition of employment. Individuals who are not considered Alameda County Civil Service employees, but who perform work at County worksites for the County's benefit, are required to comply with this policy. Such individuals who unlawfully manufacture, distribute, dispense, possess or use controlled substances in the County workplace may be barred from further work for and in the County's facilities as well as from future consideration.

F. Immigration Naturalization Service Requirements: In compliance with the Immigration

Reform and Control Act of 1986, Contractor shall require all persons in its employ to provide the necessary documentation to establish identity and employment eligibility. The County requires that all personnel employed be eligible for employment in the United States and have substantiated their eligibility with the Contractor.

G. Equal Employment Opportunity Practices Provisions: Contractor assures that he/she/it will

comply with Title VII of the Civil Rights Act of 1964 and that no person shall, on the grounds of race, creed, color, disability, sex, sexual orientation, national origin, age, religion, Vietnam era Veteran’s status, political affiliation, or any other non-merit factor, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this contract.



1. Contractor shall, in all solicitations or advertisements for applicants for employment

placed as a result of this contract, state that it is an “Equal Opportunity Employer” or that all qualified applicants will receive consideration for employment without regard to their race, creed, color, disability, sex, sexual orientation, national origin, age, religion, Vietnam era Veteran’s status, political affiliation, or any other non-merit factor.

2. Contractor shall, if requested to so do by the County, certify that it has not, in the

performance of this contract, discriminated against applicants or employees because of their race, creed, color, disability, sex, sexual orientation, national origin, age, religion, Vietnam era Veteran’s status, political affiliation, or any other non-merit factor.

3. If requested to do so by the County, Contractor shall provide the County with access to

copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law.

4. Contractor shall recruit vigorously and encourage minority- and women-owned

businesses to bid its subcontracts.

5. Nothing contained in this contract shall be construed in any manner so as to require or permit any act which is prohibited by law.

6. The Contractor shall include the provisions set forth in paragraphs numbered 1 through

5 (above) in each of its subcontracts.

H. Independent Contractor Status: Contractor hereby agrees that it is engaged as an independent contractor and not as an agent or employee of the County; that it has and retains the right to exercise control and supervision of the work and full control over the employment, direction, compensation and discharge of all persons assisting in the work; that it will be solely responsible for wages, including withholding of income taxes, social security taxes and preparation and filing of IRS Form 1099 for each individual furnished to the County under this contract, workers' compensation premiums, compliance with OSHA and all employment-related regulations relating to its employees; and that it will be responsible for its own acts and those of its subordinates, employees and agents during the term of this contract. Contractor agrees that as an independent contractor it is solely responsible for all federal, state and local taxes. Contractor further agrees that its officers and employees do not become employees of the County, nor are they entitled to any County employee benefits as a result of the execution of this contract.

I. Conflict of Interest: No officer, member or employee of the County and no member of its

governing bodies shall have any pecuniary interest, direct or indirect, in this contract or the proceeds thereof. No Contractor or member of Contractor's family shall serve on a County board, committee, or hold any such position which either by rule, practice or action nominates, recommends, supervises Contractor's operation or authorizes funding to Contractor.



J. Confidentiality: Confidential information is defined as all information disclosed to Contractor

which relates to the County's past, present and future activities, as well as activities under this agreement. Contractor will hold all such information in trust and confidence. Upon cancellation or expiration of this Contract, Contractor will return to the County all written or descriptive materials which contain any such confidential information.

K. Use of County Property: Contractor shall not use County premises, property (including

equipment, instruments or supplies) or personnel for any purpose other than in the performance of its obligations under this contract.

L. Access To Records: Until the expiration of five (5) years after the furnishing of any services, Contractor shall make available, upon written request, to County or to the federal/state government, or any of their duly authorized representatives, this Agreement, and such books, documents and records of Contractor that are necessary to certify the nature and extent of the reasonable cost of services to County. If Contractor enters into a County approved agreement with any related organization to provide services with a value or cost of $10,000 or more over a twelve -month period, such agreement shall contain a clause to the effect that until the expiration of five years after the furnishing of services pursuant to such subcontract, the related organization shall make available, upon written request, to County or to the federal/state government, or any of their duly authorized representatives, the subcontract, and books, documents and records of such organization that are necessary to verify the nature and extent of the services and costs. This paragraph shall be of no force and effect when and if it is not required by law, or if modified by law, such modification will supersede this clause. County shall have access to Contractor's financial records for purposes of audit. Such records shall be complete and available for audit 90 days after final payment hereunder and shall be retained and available for audit purposes for five years after final payment hereunder.

M. Environmentally Friendly Packaging: Alameda County is an environmentally responsible

employer and seeks all practical opportunities for waste reduction and recycling. The County, therefore, encourages its Contractors to reduce waste volume and toxicity by using environmentally friendly packaging material whenever possible. Options may include backhauling product packaging to the supplier for reuse or recycling, shipping in bulk or reduced packaging, using soy bean-based inks for packaging printing, using recycled product packaging or using recyclable or reusable packaging material. The County encourages all bidders and contractors for goods and services to adhere to these principles where practicable.

N. Material Safety Data Sheets: MSDSs for all hazardous substances must be included with

each shipment.

O. Payment of Not Less Than The General Prevailing Rate of Per Diem Wages: The Contractor shall comply with Labor Code, Section 1775. In accordance with said Section 1775, the Contractor shall forfeit, as a penalty to the County of Alameda, $100.00 for each 24 hour



period, or portion thereof, for each worker paid less than the stipulated prevailing rates for such work or craft in which such worker is employed for any work done under the Contract by it, or by any subcontractor under it, in violation of the provisions of the Labor Code, and, in particular, Labor Code Sections 1770 to 1780 inclusive. In addition to said penalty and pursuant to said Section 1775, the difference between such stipulated prevailing wage rates and the rates actually paid shall be paid to each worker by the Contractor.

P. Warranty: Contractor expressly warrants that all goods and services to be furnished pursuant

to this contract conform to the descriptions and specifications contained herein and in Avaya SYSTIMAX catalogs, product brochures and other representations, depictions or models, and will be free from defects, of merchantable quality, good material and workmanship. Contractor expressly warrants that all goods and services to be furnished pursuant to this contract will be fit and sufficient for purposes intended. This warranty shall survive any inspections, delivery, acceptance or payment by County. Contractor warrants that all work and services furnished hereunder shall be guaranteed for a period of 20 years from the date of acceptance by the County, in accordance with the standard SYSTIMAX warranty.

Q. Title: Contractor warrants and represents that Contractor has absolute and good title to and full

right to dispose of goods and services, and that there are no security interests, liens, claims or encumbrances of any kind against the goods or work.

R. Remedies: In addition to other remedies afforded by law or in equity for breach of warranty or

otherwise, any goods or work found to be defective within one (1) year after acceptance thereof by County shall be repaired or replaced by Contractor free of all charges, including transportation. Contractor agrees to indemnify County against all liability, loss and damage, including reasonable attorney’s fees, sustained by County because of the failure of the goods or services to conform to any express or implied warranty. All warranties contained herein shall survive the termination or expiration of this contract. If any of the goods or services are purchased by County for resale, the time limitation on the duration of the warranties applicable to such goods or services shall begin to run on the date of such resale.

S. Third Party Beneficiaries: Contractor’s warranties extend to any person who may reasonably

be expected to use, consume or be affected by the goods and services, and any such person shall be entitled to bring an action directly against Contractor for damages or injuries sustained in the result of any breach of warranty by Contractor.

T. Force Majeure: Upon award of a contract, should Contractor or County be prevented from

performing its obligations as specified herein by a cause or cause outside of and/or beyond their control, including but not limited to, acts of God, acts of civil or military authorities, government priorities, unavailability of transport, fire, strikes, floods, earthquakes, hurricanes, epidemics, tornadoes, wars, or riots, which makes performance not feasible and which by the exercise of due diligence Contractor or County is unable to overcome, then they will be excused from performance to the extent such performance is prevented, but not to exceed the duration such Force Majeure affects Contractor or County.



Payment of money for delivered and accepted goods or work is not excused by Force Majeure. If Contractor or County invokes these Force Majeure conditions, they shall give written notice to the other Party of the existence of a Force Majeure conditions and shall demonstrate that all reasonable steps to minimize the consequences of the conditions have been taken. As continuity of contract performance is essential, Contractor and County shall cooperate with the other in actions reasonably necessary to minimize the consequences of a Force Majeure. Such action shall include, but not be limited to, assisting and making arrangements for replacement of the performance required hereunder. In the event of reduced performance due to Contractor’s or County’s partial Force Majeure, the other Party has the option to accept pro rata performance or refuse reduced performance. For any duration that Contractor or County enforces Force Majeure provisions, the other Party may, at its option, purchase from a third party all or part of the performance required hereunder. If Contractor’s or County’s Force Majeure or partial Force Majeure lasts for more than three (3) months, the other Party may, at its option, terminate the contract.

U. Administrative Responsibilities: Consistent with Title 22, California Administrative Code,

Section 70713, County retains professional and administrative responsibility for services rendered under this Agreement. County's retention of these responsibilities shall not alter or modify, in any way the hold harmless, indemnification, insurance or independent contractor provisions set forth herein.

ALAMEDA COUNTY, EXHIBIT A – BID ACKNOWLEDGEMENT

RFP No. 004-1-0456

for


The County of Alameda is soliciting bids from qualified Contractors to furnish its requirements per the specifications, terms and conditions contained in the above referenced RFP number. This Bid Acknowledgement must be completed, signed by a responsible officer or employee, dated and submitted with the bid response. Obligations assumed by such signature must be fulfilled. 1. Preparation of bids: (a) All prices and notations must be printed in ink or typewritten. No erasures permitted. Errors may be crossed out and corrections

printed in ink or typewritten adjacent and must be initialed in ink by person signing bid. (b) Quote price as specified in RFP. No alterations or changes or any kind shall be permitted to Exhibit B, Bid Form. Responses that do not comply shall be subject to rejection in total.

2. Failure to bid: If you are not submitting a bid but want to remain on the mailing list and receive future bids, complete, sign and return this Bid Acknowledgement and state the reason you are not bidding.

3. Taxes and freight charges: (a) Unless otherwise required and specified in the RFP, the prices quoted herein do not include Sales, Use or other taxes. (b) No charge for delivery, drayage, express, parcel post packing, cartage, insurance, license fees, permits, costs of bonds, or for any other purpose, except taxes legally payable by County, will be paid by the County unless expressly included and itemized in the bid. (c) Amount paid for transportation of property to the County of Alameda is exempt from Federal Transportation Tax. An exemption certificate is not required where the shipping papers show the consignee as Alameda County, as such papers may be accepted by the carrier as proof of the exempt character of the shipment. (d) Articles sold to the County of Alameda are exempt from certain Federal excise taxes. The County will furnish an exemption certificate.

4. Award: (a) Unless otherwise specified by the bidder or the RFP gives notice of an all-or-none award, the County may accept any item or group of items of any bid. (b) Bids are subject to acceptance at any time within thirty (30) days of opening, unless otherwise specified in the RFP. (c) A valid, written purchase order mailed, or otherwise furnished, to the successful bidder within the time for acceptance specified results in a binding contract without further action by either party. The contract shall be interpreted, construed and given effect in all respects according to the laws of the State of California.

5. Patent indemnity: Contractors who do business with the County shall hold the County of Alameda, its officers, agents and employees, harmless from liability of an nature or kind, including cost and expenses, for infringement or use of any patent, copyright or other proprietary right, secret process, patented or unpatented invention, article or appliance furnished or used in connection with the contract or purchase order.

6. Samples: Samples of items, when required, shall be furnished free of expense to the County and if not destroyed by test may upon request (made when the sample is furnished), be returned at the bidder’s expense.

7. Rights and remedies of County for default: (a) In the event any item furnished by Contractor in the performance of the contract or purchase order should fail to conform to the specifications therefore or to the sample submitted by Contractor with its bid, the County may reject the same, and it shall thereupon become the duty of Contractor to reclaim and remove the same forthwith, without expense to the County, and immediately to replace all such rejected items with others conforming to such specifications or samples; provided that should Contractor fail, neglect or refuse so to do the County shall thereupon have the right purchase in the open market, in lieu thereof, a corresponding quantity of any such items and to deduct from any moneys due or that may there after come due to Contractor the difference between the prices named in the contract or purchase order and the actual cost thereof to the County. In the event that Contractor fails to make prompt delivery as specified for any item, the same conditions as to the rights of the County to purchase in the open market and to reimbursement set forth above shall apply, except when delivery is delayed by fire, strike, freight embargo, or Act of God or the government. (b)Cost of inspection or deliveries or offers for delivery, which do not meet specifications, will be borne by the Contractor. (c) The rights and remedies of the County provided above shall not be exclusive and are in addition to any other rights and remedies provided by law or under the contract.

8. Discounts: (a) Terms of less than ten (10) days for cash discount will considered as net. (b) In connection with any discount offered, time will be computed from date of complete, satisfactory delivery of the supplies, equipment or services specified in the RFP, or from date correct invoices are received by the County at the billing address specified, if the latter date is later than the date of delivery. Payment is deemed to be made, for the purpose of earning the discount, on the date of mailing the County warrant check.

9. California Government Code Section 4552: In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder.

10. No guarantee or warranty: The County of Alameda makes no guarantee or warranty as to the condition, completeness or safety of any material or equipment that may be traded in on this order.

THE undersigned acknowledges receipt of above referenced RFP and/or Addenda and offers and agrees to furnish the articles and/or services specified on behalf of the Contractor indicated below, in accordance with the specifications, terms and conditions of this RFP and Bid Acknowledgement.

Firm: Address: State/Zip What advertising source(s) made you aware of this RFP?

By:_______________ ________________________________________________ Date____________ Phone_____________________ Printed Name Signed Above:_______________________________________________________________________________________ Title:__________________________________________________________________________________________________________

EXHIBIT B

ALAMEDA COUNTY RFP No. 004-1-0456

for


BID FORM FOR CABLE PROJECTS

YEAR 1 COST

YEAR 2 COST

YEAR 3 COST

QUOTE HOURLY LABOR RATES BELOW:

Regular Time Hourly Labor Rate (Monday through Friday, 8:00 a.m. to 5:00 p.m.

Overtime Hourly Labor Rate (Monday through Friday, After 5:00 p.m.)

Weekend Hourly Labor Rate (Saturday through Sunday)

QUOTE THE FORMULA FOR PRICE OF MATERIALS: (N x ____, where N is the cost of material to Contractor) THE COUNTY RESERVES THE RIGHT, AND CONTRACTOR IS REQUIRED TO PROVIDE, MATERIALS COST DOCUMENTATION FOR REVIEW AND AUDIT FOR THE TERM OF THE CONTRACT.

EXHIBIT C

COUNTY OF ALAMEDA MINIMUM INSURANCE REQUIREMENTS

Without limiting any other obligation or liability under this Agreement, the Contractor, at its sole cost and expense, shall secure and keep in force during the entire term of the Agreement or longer, as may be specified below, the following insurance coverage, limits and endorsements:

TYPE OF INSURANCE COVERAGES MINIMUM LIMITS A Commercial General Liability

Premises Liability; Products and Completed Operations; Contractual Liability; Personal Injury and Advertising Liability

$1,000,000 per occurrence (CSL) Bodily Injury and Property Damage

B Commercial or Business Automobile Liability All owned vehicles, hired or leased vehicles, non-owned, borrowed and permissive uses. Personal Automobile Liability is acceptable for individual contractors with no transportation or hauling related activities

$1,000,000 per occurrence (CSL) Any Auto Bodily Injury and Property Damage

C Workers’ Compensation (WC) and Employers Liability (EL) Required for all contractors with employees

WC: Statutory Limits EL: $100,000 per accident for bodily injury or disease

D Professional Liability/Errors & Omissions Including Medical Malpractice for medical related Agreement

$1,000,000 per claim

E

Endorsements and Conditions:

1. ADDITIONAL INSURED: All insurance required above with the exception of Professional Liability, Personal Automobile Liability, Workers’ Compensation and Employers Liability, shall be endorsed to name as additional insured: County of Alameda,

its Board of Supervisors, the individual members thereof, and all County officers, agents, employees and representatives.

2. DURATION OF COVERAGE: All required insurance shall be maintained during the entire term of the Agreement with the following exception: Insurance policies and coverage(s) written on a claims-made basis shall be maintained during the entire term of the Agreement and until 3 years following termination and acceptance of all work provided under the Agreement, with the retroactive date of said insurance (as may be applicable) concurrent with the commencement of activities pursuant to this Agreement.

3. REDUCTION OR LIMIT OF OBLIGATION: All insurance policies shall be primary insurance to any insurance available to the Indemnified Parties and Additional Insured(s). Pursuant to the provisions of this Agreement, insurance effected or procured by the Contractor shall not reduce or limit Contractor’s contractual obligation to indemnify and defend the Indemnified Parties.

4. INSURER FINANCIAL RATING: Insurance shall be maintained through an insurer with a minimum A.M. Best Rating of B++ or better, with deductible amounts acceptable to the County. Acceptance of Contractor’s insurance by County shall no relieve or decrease the liability of Contractor hereunder

5. SUBCONTRACTORS: Contractor shall include all subcontractors as an insured (covered party) under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

6. JOINT VENTURES: If Contractor is an association, partnership or other joint business venture, required insurance shall be provided by any one of the following methods: – Separate insurance policies issued for each individual entity, with each entity included as a “Named Insured (covered party),

or at minimum named as an “Additional Insured” on the other’s policies. – Joint insurance program with the association, partnership or other joint business venture included as a “Named Insured.

7. CANCELLATION OF INSURANCE: All required insurance shall be endorsed to provide thirty (30) days advance written notice to the County of cancellation.

8. CERTIFICATE OF INSURANCE: Before commencing operations under this Agreement, Contractor shall provide Certificate(s) of Insurance and applicable insurance endorsements, in form and satisfactory to County, evidencing that all required insurance coverage is in effect. The County reserves the rights to require the Contractor to provide complete, certified copies of all required insurance policies. The require certificate(s) and endorsements must be sent to:

- Alan French, GSA-Purchasing, County of Alameda, 1401 Lakeside Drive, Suite 907, Oakland, CA 94612 - With a copy to Risk Management Unit (1106 Madison Street, Room 233, Oakland, CA 94607)

Certificate C-2 Page 1 of 1 Form 2001-1

EXHIBIT D-1 ALAMEDA COUNTY

RFP No. 004-1-0456 for


REFERENCES Respondents are to provide a list of threee (3) current clients in the area provided below. References shall be provided as required per the RFP specifications, terms and conditions. References should have similar volume and requirements to those outlined in these specifications, terms and conditions.

The County may contact some or all of the references provided in order to determine the proposer’s performance record on work similar to that described in this request. The County reserves the right to contact references other than those provided in the response and to use the information gained from them in the evaluation process.

Company Name: Address: City, State, Zip Code: Contact Person: Telephone Number: Type of Business: Dates of Service:





Company Name:

EXHIBIT D-2 ALAMEDA COUNTY

RFP No. 004-1-0456 for


REFERENCES Respondents are to provide a list of three (3) former clients in the area provided below. References shall be provided as required per the RFP specifications, terms and conditions. References should have similar volume and requirements to those outlined in these specifications, terms and conditions. The County may contact some or all of the references provided in order to determine the proposer’s performance record on work similar to that described in this request. The County reserves the right to contact references other than those provided in the response and to use the information gained from them in the evaluation process. Company Name: Address: City, State, Zip Code: Contact Person: Telephone Number: Type of Business: Dates of Service:





Company Name:

EXHIBIT E

SMALL & LOCAL BUSINESS PARTNERING INFORMATION SHEET


for

TELECOMMUNICATIONS CABLE EQUIPMENT AND INSTALLATION In order to meet the small, local business requirements of this RFP, all bidders must complete this form as required below. Bidders not meeting the definition of small and local business are required to either partner, joint venture or subcontract with a small and local business for at least twenty percent (20 %) of the total estimated bid amount in order to be considered for contract award. This form must submitted for each business you will work with, evidencing a firm contractual commitment to meeting the small and local participation goal in the event you are awarded a contract. (Copy this form as needed.)

________________________________________________________________________________(bidder) o is a small, local business.

o is not a small, local business and will partner, joint venture or subcontract __________% with the small, local business named below for the following service(s): _______________________________________________________________________________________ _______________________________________________________________________________________

Small, Local Business Name: ___________________________________________________________________

Street Address: ___________________________________________________________________

City, State, Zip: ___________________________________________________________________

Phone: _____________________________________________________

Tax ID Number: _____________________________________________________

Principal Name: ______________________________________________________

Principal Signature: _________________________________________________ _________________ (Date) Bidder Signature: _________________________________________________ _________________ (Date)

EXHIBIT F


for


REQUEST FOR PREFERENCE for

LOCAL PRODUCTS AND CONTRACTORS

IF YOU WOULD LIKE TO REQUEST THE LOCAL PREFERENCE COMPLETE THIS FORM AND RETURN IT WITH YOUR BID

A five-percent (5%) preference shall be granted to Alameda County products or Contractors on all sealed bids on contracts except with respect to those contracts which State law requires be granted to the lowest responsible bidder. An Alameda County Contractor is a firm or dealer with fixed offices or distribution points located in and having a street address within the County and which holds a valid business license issued by the County or a city with the County. Alameda County products are those which are grown, mined, fabricated, manufactured, processed or produced within the County.

Company Name:

Street Address:

Telephone Number:

Business License Number:

The Undersigned declares that the foregoing information is true and correct:

Print/Type Name:

Title:

Signature:

Date:

EXHIBIT G


for

Exceptions, Clarifications, Amendments List below requests for RFP clarifications, exceptions and amendments, if any, and submit with your bid response. The County is under no obligation to accept any exceptions and such exceptions may be a basis for bid disqualification.

Reference To: Item No. Page No. Paragraph

No.

Description

Contractor:

EXHIBIT H – STANDARD AGREEMENT CONTRACT DRAFT

I:\purchgen\word\template\Standard Agreement.dot 11/13/00

P.O./Contract #:_________________________

COUNTY OF ALAMEDA, STATE OF CALIFORNIA STANDARD AGREEMENT

THIS AGREEMENT, made and entered into this __________ day of ______________, 20____, by and between the COUNTY OF ALAMEDA, State of California, hereinafter called the “County”, and hereinafter called the Contractor. WITNESSETH: That the Contractor for and in consideration of the covenants, conditions, agreements, and stipulations of the County hereinafter expressed, does hereby agree to furnish the County services and materials, as follows, and/or described on exhibits attached to and incorporated herein.

(Type in appropriate description of services) CONTRACT PERIOD will be from ______________ through _________________. COMPENSATION: County agrees to pay Contractor for services performed hereunder at a rate of $___________ per _______________ and/or __________________________ The total amount paid by County to Contractor under this agreement shall not exceed the sum of $_________________. ADDITIONAL PROVISIONS, pages 1 through 5, attached hereto constitute a part of this agreement.


I:\purchgen\word\template\Standard Agreement.dot 11/13/00

IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the day and year first above written. COUNTY OF ALAMEDA CONTRACTOR By: ____________________________ ___________________________ PURCHASING AGENT CONTRACTOR By: ___________________________ __________________________ Title __________________________ Address Tax Payer I.D. #_________________________


ADDITIONAL PROVISIONS

1. EMPLOYER/EMPLOYEE RELATIONSHIP: No relationship of employer and employee is created by this Agreement, it being understood that CONTRACTOR shall act hereunder as an independent contractor; that CONTRACTOR shall not have any claim under this Agreement or otherwise against COUNTY for seniority, vacation time, vacation pay, sick leave, personal time off, overtime, health insurance, medical care, hospital care, retirement benefits, Social Security, disability, Workers' Compensation, or unemployment insurance benefits, civil service protection, or employee benefits of any kind; that CONTRACTOR shall be solely liable for and obligated to pay directly all applicable taxes, including, but not limited to, Federal and State income taxes, and in connection therewith CONTRACTOR shall indemnify and hold COUNTY harmless from any and all liability which COUNTY may incur because of CONTRACTOR's failure to pay such taxes; that CONTRACTOR does, by this Agreement, agree to perform his/her said work and functions at all times in strict accordance with currently approved methods and practices in his/her field and that the sole interest of COUNTY is to ensure that said service shall be performed and rendered in a competent, efficient, timely and satisfactory manner and in accordance with the standards required by the agency concerned. Notwithstanding the foregoing, if the COUNTY determines that pursuant to state and federal law CONTRACTOR is an employee for purposes of income tax withholding, COUNTY shall, upon two weeks notice to CONTRACTOR withhold from the payments to CONTRACTOR hereunder federal and state income taxes and pay said sums over to the federal and state governments.

2. HOLD/HARMLESS/INDEMNIFICATION: To the fullest extent permitted by law,

Contractor shall hold harmless, defend and indemnify the County of Alameda, its Board of Supervisors, officers, employees and agents (collectively “Indemnitees”) from and against any and all claims, losses, damages, liabilities or expenses, including reasonable attorney fees, incurred in the defense thereof, for the death or injury to any person or persons (including employees of Contractor or County) or damage of any property (including property of Contractor or County) which arises out of or is any way connected with the performance o f this agreement (collectively “Liabilities”) except where such Liabilities are proximately caused solely by the negligence or willful misconduct of any Indemnitee.

3. INSURANCE AND BOND: CONTRACTOR shall at all times during the terms of

the Agreement with the COUNTY maintain in force those insurance policies and bonds as designated in the attached Exhibit C, "Certificate of Insurance, Service Contracts," and will comply with all those requirements as stated herein.

4. WORKERS’ COMPENSATION: CONTRACTOR shall provide Workers'

Compensation insurance at CONTRACTOR's own cost and expense and further, neither the CONTRACTOR nor its carrier shall be entitled to recover any costs,


settlements, or expenses of Workers' Compensation claims arising out of this agreement.

5. CONFORMITY WITH LAW AND SAFETY:

A. CONTRACTOR shall observe and comply with all applicable laws, ordinances, codes and regulations of governmental agencies, including federal, state, municipal, and local governing bodies, having jurisdiction over the scope of services or any part hereof, including all provisions of the Occupational Safety and Health Act of 1979 and all amendments thereto, and all applicable federal, state, municipal, and local safety regulations. All services performed by CONTRACTOR must be in accordance with these laws, ordinances, codes and regulations. CONTRACTOR shall indemnify and hold COUNTY harmless from any and all liability, fines, penalties and consequences from any noncompliance or violations of such laws, ordinances, codes and regulations.

B. Accidents: If a death, serious personal injury or substantial property

damage occurs in connection with the performance of this agreement, CONTRACTOR shall immediately notify the Alameda County (or the County Risk Manager's Office) by telephone. CONTRACTOR shall promptly submit to COUNTY a written report, in such form as may be required by COUNTY of all accidents which occur in connection with this agreement. This report must include the following information: (1) name and address of the injured or deceased person(s); (2) name and address of CONTRACTOR's subcontractor, if any; (3) name and address of CONTRACTOR's liability insurance carrier; and (4) a detailed description of accident and whether any of COUNTY's equipment, tools, material, or staff were involved.

6. PAYMENT: Payment to CONTRACTOR will be made only upon presentation of

proper claim by CONTRACTOR subject to the approval of the County Department or agency for which the services have been performed.

7. CONTRACTOR shall not be allowed or paid travel expenses unless set forth in

this agreement. 8. CONTRACTOR agrees that County may at its sole option withhold ten percent

(10%) of the funds awarded under this agreement until such time as all goods and services are received in a manner and form acceptable to County.

9. As an independent Contractor, any and all Federal, State, and Local taxes shall be

the sole responsibility of the CONTRACTOR.


10. ROYALTIES AND INVENTIONS: COUNTY shall have a royalty-free, exclusive, and irrevocable license to reproduce, publish and use all original computer programs, writing, sound recordings, pictorial reproductions, drawings and other works of similar natures produced in the course of or under this Agreement; and CONTRACTOR shall not publish any such material without prior written consent of COUNTY.

11. CONFIDENTIALITY OF INFORMATION: Confidential information is defined

as all information disclosed to CONTRACTOR which relates to the COUNTY's past, present, and future activities, as well as activities under this agreement. CONTRACTOR will hold all such information in trust and confidence. Upon cancellation or expiration of this Agreement, CONTRACTOR will return to COUNTY all written or descriptive matter which contain any such confidential information.

12. CONFLICT OF INTEREST: No officer, member, or employee of COUNTY and

no member of their governing bodies shall have any pecuniary interest, direct or indirect, in this Agreement or the proceeds thereof. No CONTRACTOR nor any member of CONTRACTOR's family shall serve on a COUNTY board, committee, or hold any such position which either by rule, practice or action nominates, recommends, supervises CONTRACTOR's operations, or authorizes funding to CONTRACTOR.

13. USE OF COUNTY PROPERTY: CONTRACTOR shall not use COUNTY

premises property (including equipment, instruments and supplies) or personnel for any purpose other than in the performance of his/her obligations under this Agreement.

14. EQUAL EMPLOYMENT OPPORTUNITY PRACTICES PROVISIONS:

CONTRACTOR assures that he/she/it will comply with Title VII of the Civil Rights Act of 1964 and that no person shall, on the grounds of race, creed, color, disability, sex, sexual orientation, national origin, age, religion, Vietnam era Veteran’s status, political affiliation, or any other non-merit factor, be excluded from participation in,

be denied the benefits of, or be otherwise subjected to discrimination under this contract.

A. CONTRACTOR shall, in all solicitations or advertisements for applicants for employment placed as a result of this contract, state that it is an “Equal Opportunity Employer” or that all qualified applicants will receive consideration for employment without regard to their race, creed, color, disability, sex, sexual orientation, national origin, age, religion, Vietnam era Veteran’s status, political affiliation, or any other non-merit factor.


B. CONTRACTOR shall, if requested to so do by the County, certify that it has not, in the performance of this contract, discriminated against applicants or employees because of their race, creed, color, disability, sex, sexual orientation, national origin, age, religion, Vietnam era Veteran’s status, political affiliation, or any other non-merit factor.

C. If requested to do so by the County, CONTRACTOR shall provide the County with access to copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law.

D. CONTRACTOR shall recruit vigorously and encourage minority- and women-owned businesses to bid its subcontracts.

E. Nothing contained in this contract shall be construed in any manner so as to require or permit any act which is prohibited by law.

F. The CONTRACTOR shall include the provisions set forth in paragraphs A through E (above) in each of its subcontracts.

15. ASSIGNMENT OF CONTRACT: Nothing contained in this Agreement shall be

construed to permit assignment or transfer by CONTRACTOR of any rights under this Agreement and such assignment or transfer is expressly prohibited and void unless otherwise approved in writing by the County.

16. DRUG-FREE WORKPLACE: CONTRACTOR and CONTRACTOR's

employees shall comply with the COUNTY's policy of maintaining a drug-free workplace. Neither CONTRACTOR nor CONTRACTOR's employees shall unlawfully manufacture, distribute, dispense, possess or use controlled substances, as defined in 21 U.S. Code section 812, including marijuana, heroin, cocaine, and amphetamines, at any COUNTY facility or work site. If CONTRACTOR or any employee of CONTRACTOR is convicted or pleads nolo contendere to a criminal drug statute violation occurring at a COUNTY facility or work site, the CONTRACTOR within five days thereafter shall notify the head of the COUNTY department/agency for which the contract services are performed. Violation of this provision shall constitute a material breach of this agreement.

17. FEDERAL AND STATE AUDITS: Until the expiration of five years after the

furnishing of any services pursuant to this Agreement, CONTRACTOR shall make available, upon written request, to the Federal/State government or any of their duly authorized representatives, this Agreement, and such books, documents, and records of CONTRACTOR that are necessary to certify the nature and extent of the reasonable cost of services to COUNTY. If CONTRACTOR enters into any Agreement with any related organization to provide services pursuant to this


Agreement with a value or cost of $10,000 or more over a twelve -month period, such Agreement shall contain a clause to the effect that until the expiration of five years after the furnishing of services pursuant to such subcontract, the related organization shall make available, upon written request, to the Federal/State government or any of their duly authorized representatives, the subcontract, and books, documents and records of such organization that are necessary to verify the nature and extent of such costs. This paragraph shall be of no force and effect when and if it is not required by law. County shall have access to CONTRACTOR's financial records for purposes of audit. Such records shall be complete and available for audit 90 days after final payment hereunder and shall be retained and available for audit purposes for five years after final payment hereunder.

18. EMPLOYMENT ELIGIBILITY: Persons providing services under this contract

will be required to provide the necessary documentation to establish identity and employment eligibility as required by the Immigration Reform and Control Act of 1986. Failure to provide the necessary documentation will result in the termination of the contract as required by the Immigration Reform and Control Act of 1986.

19. Time is of the essence in each and all the provisions of this agreement. 20. TERMINATION: Either party may terminate this Agreement with or without

cause by providing TEN (10) days' notice, in writing, to the other party. Upon the expiration of said notice, this Agreement shall become of no further force or effect whatsoever and each of the parties hereto shall be relieved and discharged herefrom. The COUNTY may terminate at any time without notice upon a material breach of the terms of this Agreement and/or in the event that the COUNTY determines that the CONTRACTOR's performance is substandard or unsatisfactory.

21. TERMINATION OF AGREEMENT FOR CAUSE: If at any time County

believes Consultant may not be adequately performing its obligations under this Agreement, that Consultant may fail to complete the Services as required by this Agreement, or has provided written notice of observed deficiencies in Consultant’s performance, County may request from Consultant prompt written assurances of performance and a written plan to correct the observed deficiencies in Consultant’s performance. Consultant shall provide such written assurances and written plan within ten calendar days of receipt of written request. Consultant acknowledges and agrees that any failure to provide written assurances and a written plan to correct observed deficiencies, in the required time, is a material breach under this Agreement.

22. No alteration or variation of the terms of this agreement shall be valid unless made in

writing and signed by the parties hereto.


EXHIBIT A

EXHIBIT A – DEFINITION OF SERVICE Services to be provided.


EXHIBIT B

EXHIBIT B: CONTRACT PAYMENT TERMS Contracted Service: 1. COUNTY will pay CONTRACTOR $____________________, upon submission of a

completed statement every month services are performed pursuant to this Agreement.

Invoices will be approved by the ________________________ and certified by the

__________________________________. Payment under the terms of this Agreement

shall not exceed the total amount of $_______________________ for the period of the

contract.

2. The term of this Agreement is ____________________ through ___________________.

CONTRACTOR shall not exceed ______________ hours of service during this period.


QUESTIONNAIRE FOR DETERMINING THE WITHHOLDING STATUS OF INDEPENDENT CONTRACTORS

INSTRUCTIONS: This questionnaire is to be completed for every personal services contract and must be included as part of the contract package submitted to either the Board of Supervisors or the Purchasing Agent. Be sure to answer all of the questions in Sections I and II and to complete the certifications on page 2. Sections III and IV contain supplemental questions to be answered for contractors in certain service categories. CONTRACTOR NAME: DEPT #:

TITLE/SERVICE:

DEPT. CONTACT: PHONE:

YES NO I. 1. Is the independent contractor a corporation or partnership? ( ) ( )

2. Does the contractor have the right per the contract to hire others to do the work agreed to in the contract? ( ) ( )

If the answer to BOTH questions is YES, provide the employer ID number here: . No other questions need to be answered. Withholding is not required.

If the answer to question I.1 is NO and I.2 is YES, provide the individual social security number here: .

No other questions need to be answered. Withholding is not required.

If the answer to question I.2 is NO, continue to Section II.

YES NO II. 1. Does the County have the right to control the way in which the work will be done, i.e. will the County be able to specify the sequence of steps or the processes to be followed if it chooses to do so? ( ) ( )

2. Will the County provide or pay for “how-to” training for the contractor? ( ) ( )

3. Will the contractor be responsible for making decisions to hire or fire County employees? ( ) ( )

4. Will the County supply assistants to the contractor? (includes clerical, technical or professional help) ( ) ( )

5. Is the contractor doing work that would otherwise be done by a County employee, i.e. are there County positions with the same or similar duties? ( ) ( )

6. Is the contractor restricted from performing similar services for other businesses while he is working for the County? ( ) ( )

QUESTIONNAIRE - Page 2

SECTION II - CONTINUED

YES NO 7. Will the contractor be working more than 50% of the time for the County (50% = 20 hrs/wk; 80 hrs/mo)? ( ) ( )

8. Is the relationship between the County and the contractor intended to be ongoing? ( ) ( )

III. For CONSULTANTS, PROJECT MANAGERS, PROJECT COORDINATORS

1. Is the contractor being hired for a period of time rather than for a specific project? ( ) ( )

2. Will payment be based on a wage or salary (as opposed to a commission or lump sum)? ( ) ( )

IV. For PHYSICIANS, PSYCHIATRISTS, DENTISTS, PSYCHOLOGISTS

1. Will the agreement be with an individual who does not have an outside practice? ( ) ( )

1.a Will the contractor work more than an average of ten hours per week? YES ( ) NO ( )

IF THE ANSWER TO 1.a IS YES, ANSWER QUESTION 1.b.

1.b Will the County provide more than 20% of the contractor’s income? YES ( ) NO ( ) (If NO, provide proof of income.)

2. If the answer to either question 1.a or, if required, question 1.b is NO, the entire answer is NO. ( ) ( ) A “yes” answer to any of the questions in Section II, or, if applicable, Sections III or IV constitutes justification for paying the contractor through the payroll system as an “employee for withholding purposes.”

CERTIFICATIONS:

I hereby certify that the answers to the above questions accurately reflect the anticipated working relationship for this contract. Contractor Agency/Department Head or Designee Date Date PERSONNEL DEPARTMENT APPROVAL (REQUIRED FOR CONTRACTORS SUBJECT TO WITHHOLD):

Signature: Date: Title:

EXHIBIT I


for


PROPOSAL EVALUATION FORM Contractor Name:

Evaluated By:

A. Completeness of Response Pass/Fail

B. Financial Stability Pass/Fail

Weight X Rating * = Points

C. Technical Criteria

D. Cost

E. Relevant Experience

F. References

G. Oral Presentation and Interview (County Option)

Sub-Total

Plus 5% Local Preference

Evaluation Total

* 5 = Excellent 2 = Fair 4 = Above Average 1 = Poor 3 = Average

I:\PurchContract\Word\A.French\Cabling\ADDENDUM 1.doc 2-19.doc



ADDENDUM No. 1

RFP No. 004-1-0456 For


Specification Clarification/Modification and Recap of the Bidders Conference Held on February 14 & 15, 2002

Attached Attachment A, a Bid Acknowledgement for this addendum, must be signed and returned with

the bid response. A bid will be judged incomplete if all addenda pertaining to this RFP are not acknowledged in this way.

The following section has been added to SPECIFIC REQUIREMENTS:

HAZARDOUS MATERIALS

Bidders are hereby notified that most of the County’s buildings and facilities were con-structed with Asbestos-Containing Material (ACM) and lead paint. For purposes of this specification and dust control, the County assumes that all paint contains lead. The con-tractor shall meet as needed with appropriate General Services Agency-Building Main-tenance Department (GSA-BMD) Facilities Manager, GSA Environmental Engineering Manager, designee and/or building landlord, at each site meeting to determine if the planned work is likely to disturb ACM and/or compromise life and safety codes, and if so, what procedures the Contractor is to follow. Technicians shall be trained to work in confined spaces and in the identification of hazardous materials while performing services as required under this contract. At the time of award of the master contract, the County will provide a list to the Contractor of known locations of ACM in County buildings. Prior to commencement of work on individual jobs (normally during the initial survey), the County will notify the Contractor if there is a potential of encountering ACM in the work area. Regardless of ACM potential, the Contractor shall certify in each quote that all personnel working on the job have completed asbestos-awareness training.

Upon County request, shop drawings shall be submitted by Contractor for cable projects to be reviewed for pathways of potentially dangerous hazardous material by GSA–Environmental Engineering Manager or designee.

Cable projects that involve regulated life and safety issues or impact building integrity require the Contractor to provide plans and specifications that have been signed by a

Page 2 of 13 2/25/2002


Professional Engineer (PE). Fees for PE services shall be listed as a separate line item in the Contractor’s quote.

Unless specifically stated otherwise, Contractor shall not include any costs associated with ACM removal in Contractor’s quote. If, during the course of the work, ACM is discov-ered, removal of such ACM, and required notifications, shall be performed by the County. If, during the course of the work, ACM or suspect ACM is identified, Contractor shall immediately stop work in the area of the suspected ACM and notify the County who shall arrange for necessary testing and removal. Contractor will receive confirmation in writing from the GSA–Environmental Engineering Manager, designee, and/or landlord, of the presence or absence of ACM in the subject area prior to beginning any work associated with this contract. Contractor must comply with all applicable OSHA regulations associated with contractor’s employees’ exposure to ACM, lead and other regulated hazardous materials. Contractor shall provide on an annual basis, to the County Environmental Engineering Manager or designee, copies of completion certificates for hazardous material exposure monitoring training provided during the prior year for all employees working on projects under this contract.

The BID FORM, EXHIBIT B has been revised. Use the attached Exhibits B-1 and B-2 to quote prices and to submit a sample quote.

The following Sections have been modified to read: (Modified wording is highlighted.)

RESPONSE CONTENT/SUBMITTALS

B. Bidders shall follow the requirements set forth below. Any material deviation from these requirements may be cause for rejection of the proposal, as determined in the County’s sole discretion. All items listed below are required to be submitted in each RFP response. The content and sequence of each proposal shall be as follows:

11. Bid Form, Exhibit B

Pricing for services shall include: (a) hourly labor rates for cable installation work, and (b) hourly labor rates for RCDD time for special assignments (beyond technical design/ administrative/supervisory duties under this contract). Approval to charge the RCDD rate for special assignments shall be obtained from GSA–Communications prior to performing the work.

Pricing for materials shall include the mark-up percentage to be added to wholesale cost of materials purchased by subcontractors performing cable work under this contract. The wholesale cost basis shall be the price charged by Anixter or Graybar to its resellers.

Page 3 of 13 2/25/2002


EVALUATION CRITERIA/SELECTION COMMITTEE

D. Cost - An evaluation will be made of (a) reasonableness (i.e., does the proposed pricing accurately reflect the Contractor’s effort to meet the RFP requirements?); (b) realism (i.e., is the proposed cost appropriate to the nature of the products and services to be provided?); and (c) affordability (i.e., the ability of the County to finance the proposed products and services). Consideration of price in terms of overall affordability may be controlling in circumstances where two or more proposals are otherwise judged to be equal, or when a superior proposal is at a price that the County cannot afford.

Price quotes that pass the tests above will be compared using an assumed annual volume to develop an annual cost for each bid. The assumptions are:

• Regular-time labor – 8,500 hours • Overtime (weekday) labor – 700 hours • Wholesale materials cost - $270,000

The total costs of bids will be rated using an algorithm that awards the lowest bid a rating of 5.0 and calculates proportionally lower scores for the higher bids.

Response to verbal questions: Q: Are there any DBEs (disadvantaged business enterprise) in the room?

A: Yes. [Accra Communications Group identified themselves as a M/DBE (minority/disadvan-taged business enterprise)]

Q: Are all PMs and PMAs required to have RCDD certification?

A: No. Each bidder must have a minimum of two RCDDs who can be called upon to support County cabling work.

Q: The Bid Form asked for unit price, Page 60 section 11. Where are the bidders to provide RCDD

labor rate pricing for “special assignments”?

A: The bid form (Exhibit B) has been modified (and attached) to accommodate hourly rates for RCDD labor for special assignments that require more than routine estimating, surveys, and project management support.

Q: In reference to Exhibit B (Bid Form) – will subcontractors who provide materials be subject to the

same audit requirements, i.e. Provide Materials Cost Documentation for Review and Audit for the term of the project?

A: No; not unless their prime contractor requests it as the result of a County request.

Page 4 of 13 2/25/2002


Q: Can you provide us with an estimate of how many projects per year will have 50-100 and 100 plus drops?

A: Based on recent history, the estimated number of jobs requiring 50-100 drops is 12 per year at a total cost of approximately $150,000. The estimated number of jobs requiring more than 100 drops is 10 per year at a total cost of approximately $400,000. In addition to these, there are 8-10 fiber jobs totaling approximately $200,000 per year.

Q: On large projects are you asking for competitive bids?

A: The County reserves the right to request competitive bids on any project. This is typically not done, however, if the quote from the Contractor is complete and reasonable.

Q: Is cabling in new buildings part of the construction project or is that something you would have

competitively bid?

A: Cabling in new buildings is normally handled separately from building construction. Whether it is competitively bid is a decision that the County makes on a case-by-case basis.

Q: The hourly rates we have; do we need to add mark-up for subcontractor, if any?

A: Yes. Hourly rates quoted on the bid form represent the final cost to the County for the items indicated.

Q: Is the price for materials mark-up in addition to the hourly pricing?

A: Yes. These are separate bid items. Q: If you are a local company can you partner with a small company from a different area?

A: To qualify as a County of Alameda small and local business, it must be both small and local. To qualify as small, it must not exceed the Federal SBA standard for the industry class or service commodity of typical businesses that provide the goods and services of the RFP. For this RFP, the annual volume cannot exceed $11.5 million. To qualify as local, a firm or dealer must have fixed offices or distribution points geographically located in and having a street address within the County (in one of the 14 cities or six unincorporated areas). The firm must hold a valid business license issued by the County or by a City within the County.

Q: If you are a local company and trying to qualify as small, if you have 15 offices through the nation

doing a $100 million dollars but your Alameda County office only does $6 million are you a small and local business?

A: No; not if the firm files Federal income tax under one Federal Tax Identification Number. Q: In the Bid form (Exhibit B) you ask for unit prices. Are the unit prices going to be presented for

people who are cabling installers and RCDDs? Nowhere on Exhibit form B do I see a place for RCDD unit price as requested on page 60, item A & B?

A: Exhibit B has been modified (and attached) to include RCDD rates for specialized work.

Page 5 of 13 2/25/2002


Q: I do not see emerging business appearing on Exhibit E. I only see small and local; can you explain that for us?

A: “Emerging” Business as far as the County is concerned, refers only to business size, which is gross revenues less than one half of the small size standard. Emerging businesses have certain benefits that are not provided to larger companies.

Q: The form only calls for small and local, so emerging is not applicable?

A: Although the County supports emerging businesses, there is no preference in this RFP for them. The County determines whether a business is emerging or not.

Q: Regarding sub-contracting for small and local business, should we be looking for a small,

emerging, local business?

A: As indicated above, emerging doesn’t matter, as long as the subcontractor meets the small and local requirement.

Q: Once the contract is awarded, and Alameda County indicated they may award to more than one bidder, and you have a project in facility A, how is the price going to be developed for the project in facility A? Are you going to ask one or more of the selected contractors to bid on that item or are the unit prices in this proposal used and each item used on a time and materials basis for the selected contractors?

A: The County’s preference is to award to one prime contractor. If a situation develops where an award is made to more than one bidder, the County would not normally ask for more than one quote, unless the first quote seemed out of line with expectations. In that case, the County’s first action would be to ask the Contractor to verify and justify the bid.

Q: Can you award to a vendor who is not SYSTIMAX-certified?

A: Yes, if all subcontractors are SYSTIMAX-certified. Q: For what percentage of the County’s buildings do AutoCAD electronic file drawings exist?

A: Approximately 40 percent of County buildings have floor plans in CAD form. Q: Is the Contractor responsible to get quotes for drawings and will we be compensated for the

drawings?

A: When drawings are requested (and not provided by the County) in the scope of work for a project, the Contractor should include the cost of preparing the drawings in the quote for the job.

Q: For what percentage of the County’s buildings do paper drawings exist?

A: Nearly all County buildings have paper drawings. Many of these drawings are not current, however.

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Q: Will the successful bidder for this project be responsible for providing AutoCAD as-built record drawings for small (1-20 drops) projects/MAC work?

A: Typically no. Larger projects usually require as-built drawings. Q: If we require permits, will the County reimburse us?

A: Yes, either via the initial quote if known at that time, or upon presentation of receipts. Q: On Page 3, Section B-2 for purposes of this bid, shall we assume that the 50 percent performance

bond requirements should be based on the County’s $1 million per year total estimated contract amount?

A: Yes, as indicated in the PERFORMANCE BOND paragraph on page 67 of the RFP. Q: The County asks for Engineers rate, is this a line item?

A: No. If the services of specialized engineers are required, the scope of work will indicate that and the resulting quote should show it as a line item.

Q: Is there a living wage requirement Countywide?

A: No. The County specifies prevailing wages. Q: On Page 57, section K, states only one response must be submitted. Can it be the subcontractor or

the prime?

A. All responses should come from bidders seeking to be the prime contractor. Q: There are five criteria addressed in evaluation of proposals. Can you tell us what the weight of

each criterion is?

A: The criteria weights will be decided by the County Selection Committee. The weights will not be revealed until after the contract is awarded.

Q: On the cover letter, there is a representation that the bidder is in good standing with the State of

California and has all the necessary licenses. In what form do you want us to present that information?

A: Use your best judgment for what you think best represents your company’s qualifications related to meeting the qualifications specified in the RFP.

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Q: Shouldn’t it be a requirement that you submit your California License in the bid package, so that

the County can verify that the contractor is indeed in good standing with the State of California?

A: Previously, we have not asked vendors to attach a contractor’s license in their bid response. If you would like to include photocopies in your response, you may do that. The prime contractor and all subcontractors must have a C-7 (Low Voltage) or a C-10 (Electrical) license.

“A public agency is required, prior to awarding a bid, to verify that the contractor was properly licensed when the contractor submitted the bid ….”

Q: Will the County provide a list of bidder conference attendees with their contact information and interest/status as it relates to this project?

A: A list of persons who signed in at the Bidders Conferences is attached, with contact names, telephone numbers and the signers’ indication of whether or not they consider their firm small or local.

Q: Can the County provide a list of SLEB contractors/organizations?

A: Yes, by submitting a request to the County’s Business Outreach Officer (Linda Moore, tel. 510-208-9717). Note that many businesses are eligible for SLEB certification but have not yet applied.

Q: On Exhibit B Bid Form, on the weekend and hourly rates Saturday through Sunday typically

Saturday is a different rate then Sunday (Sunday is usually double time, Saturday is time in a half), is it possible to separate those columns?

A: We have revised the Bid Form, Exhibit B, to address this issue. Q: Are you expecting to award a single contract to a prime contractor who can cover all the bases or

to subcontract portions of the RFP?

A: Our preference is to award a single contract to a prime contractor who may partner or subcontract with one or more other companies.

Q: What percentage of the awarded contract can go to word processing or administrative services?

A: Word processing is usually less than five percent of telecommunication cable project cost. Q: Are any suppliers going to bid on the contract, such as Graybar or Anixter being that our company

buys supplies from them?

A: Anixter and Graybar have indicated that they will not bid on this contract. Q: Will Avaya or Lucent be bidding on this contract as they did three years ago?

A: No. Avaya and Lucent have indicated that they will not bid on this contract.

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Q: Are there any opportunities for Joint Ventures? Are you looking strictly at a prime-sub or prime-multiple-sub relationship?

A: We prefer one prime contractor, but we can accept multiple subcontractors or joint ventures in bids. A joint venture must also be licensed.

Q: Do we need to indicate what subcontractors we plan to use when we bid the RFP?

A: Yes, there is a form (Exhibit E) for proposing your small and local partner(s). Q: Is there a dollar amount on the insurance?

A: The dollar amount is $1,000,000 as described in Exhibit C of the RFP. Q: Your requirement is that the prime or the partner be local, so will everyone get the five percent

preference?

A: Only local bidders are entitled to a five percent bid evaluation preference as specified on page 68, County Provision item “A”. This is a different provision from the partnering provision as specified on page 68, County Provision item “B”.. In the calculations of the County Selection Committee’s ratings of the bids according to the selection criteria, a preference of five percent will be allowed to all bidders who qualify as local regardless of size.

Q: Is this a prevailing wage project?

A: Yes. All County contracts involving labor rates are prevailing wage. Q: Is it permitted for participation by a single organization in multiple bids?

A: Yes. An individual firm may be proposed as a subcontractor by more than one firm who is bidding to be the prime contractor.

Q: On Prevailing wage, is it a certified payroll or is going to be just an audit every now and then?

A: The County will require certified payroll if there is any question of impropriety or there are any complaints. If time permits, certified payroll will be obtained. If not, the County will audit on a quarterly basis.

Q: Is there a Union requirement?

A: No. Q: Non-Union construction projects: has that been a problem in the past?

A: No, that is where the prevailing wage comes in. Q: Please define prevailing wage rates.

A: Prevailing wages are determined and published by the State of California.

Page 9 of 13 2/25/2002


Q: Is there a requirement for employees of firms located in Alameda County to live in the County?

A: No. The County does not specify the residency of employees, but the firm’s office must be located in Alameda County.

Q: Does the office that is located in Alameda County have to be the headquartered office or can you

be a Washington company with a phone and a mailbox located in Oakland? And do you do a site visit to verify the local office?

A: The County will make a site visit anytime there is a question. There is no headquarters requirement, but a legitimate office able to conduct business is required. P.O. box numbers are not acceptable as a business location. Bidders must have a valid business license issued by the County or one of the fourteen cities in the County. If there are any questions, complaints, or any hint of impropriety, the County will investigate the site.

Q: Are there adjacent counties that may qualify?

A: No. Geographically Alameda County includes fourteen cities and six unincorporated areas. All other areas are outside the County and do not qualify as local.

Q: The RFP states that the term of the contract is three years; would you entertain a longer year term?

A: We have an option to renew the contract at the end of the three-year term, but most likely it will be a three-year contract.

Q: The contract is estimated to be $1,000,000 per year. What do you base that estimate on?

A: The history of the existing contract to date with an allowance for a reduction in major projects yields an annual estimate $1,000,000.

Q: Are you foreseeing more large jobs in the next year.

A: Yes, assuming large is more than 100 drops. Q: Are you going to publicize the RFI/RFP responses to this project?

A: After the contract is awarded, interested persons may come to the GSA–Purchasing office to obtain the public folder which summarizes the responses and the evaluation.

Response to written questions received: Q: Can you send us the pointer for the location on your website where the list of attendees for the

Networking Meetings is posted?

A: The attendees who signed the Bidders Conference sign-in sheet are listed here. The link is http://www.co.alameda.ca.us/ under Doing Business With Us, Contracting Opportunities.

http://www.co.alameda.ca.us/

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Q: In other counties that have had similar proposals an informational packet including questions submitted by bidders and responses by Contract Administrators was made available. Is there a possibility that the same might be done for this Bid Proposal?

A: This addendum serves as that “informational packet”. Q: At the Networking Meeting it was stated that the recording of the meeting would be reviewed and

various issues brought up would be addressed. I'm sure all of the bidders would be interested in the responses from Alameda County.

A: This addendum serves as the record of the Bidders Conference. Q: For each labor unit classification, should hourly cost of a standard vehicle be included? Examples:

• A RCDD Project Manager would have pickup truck as a standard vehicle • A Cabling Technician would have a Van with tools as a standard vehicle • A Cable Placement (Line) Technician would have a 2-ton truck with basic tools

A: Cost of vehicles shall be part of administrative overhead, included in the quoted labor rate. Q: When a specialized vehicle is required (I.E. Lineman's Telsta Unit, Dump Truck, Trencher, Flat

Bed Truck, Backhoe etc) would that cost be incorporated as a line item on a "scope of work" submittal?

A: Yes, if it is in the scope of work or is discovered and the need agreed upon during the initial survey.

Q: If possible, may we have more clarity on what classifications, vehicles and equipment will be

required to be included into the hourly rate?

A: All vehicles and test equipment normally used in the performance of cabling work should be built into the hourly rate as overhead. Specialized vehicles (such as those mentioned in the previous question) may be treated separately.

Q: As far as documentation goes, (financials, resumes, D&B, references, and other documentation

revolving around the "bidder"), is that to be provided on both partners, or just one? I assume you would want to know about both partners involved.

A: The County will enter into a contract with the Prime Contractor, not the Prime’s sub-contractor(s). The only information required about subcontractors is that requested on Exhibit E. The County is only interested in financials from the proposed prime contractor. The prime contractor will be responsible for the performance of its subcontractors.

Q: Item 1, Page 59-Paragraph 7 Exceptions, Clarifications, Amendments; This paragraph designates

the requirements for the past three (3) years, or Company’s most recent Dun & Bradstreet Suppliers Evaluation Report. We have our compiled, unaudited financial statements from our CPA and our Corporate Tax returns, will these satisfy the requirements?

A: Do your best to match the required submittals. If a finalist’s financial-stability submittals are not adequate, the County will request additional information at that time.

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Note: Responses are due BEFORE 2:00 P.M. on the due date. Responses will be rejected if GSA–

Purchasing’s official date-stamping clock has struck 2:00 P.M. Bidders are advised to take parking and security delays into account in planning their response submissions.

The following participants signed the Bidders Conference sign-in sheet. The column S&L shows a

Y if the Representative indicated that he thought he qualified as small and local. It does not indicate that the firm has been certified by the County as small and local.

Company Name Representative Phone S&L Accra Communications Group, Inc. Jim Jackson 510-763-0941 Y Accra Communications Group, Inc. Greggory Trent 510-763-0941 Y Advanced Technologies & Installation Co. Lee Halverson 253-517-2066 Advanced Technologies & Installation Co. Michael Eubank 253-517-2000 AESF Communications Cameron Hong 925-335-9301 Alamon Telco, Inc Eric Morse 925-373-3948 Anixter Stephanie Delzer 925-469-8648 Avaya Communications Rommel Santamaria 925-479-8187 Avaya Communications Kevin Crowe 925-479-8205 Bay Systems Intergrators Ken Miller 510-259-0877 Bay Systems Intergrators Steve Bickford 510-259-0877 CMP Telecom Clay Parker 707-224-0188 Compel Donald Faltings 925-245-9600 Y Computer Techs Beverley Sanders 510-769-6222 Contra Costa Electric Matthew Borders 925-335-2838 D.W. Nicholson Corporation Mike Bricker 510-887-0900 Data-Comm Cable, Inc Barry Biggerstaff 925-457-8067 Y Data-Comm Cable, Inc Ron Clarkson 925-457-8067 Y E-3 Systems Kofi Tawiah 510-487-7393 Y Endymion Ed Critchett 510-563-4110 Y Endymion Shaw Jennings 510-563-4151 Y Endymion Ken Webb 510-563-4122 Y Expanets Lauren Prager 650-356-7436 Genentel Communications Jesse Kent 510-865-8330 Y Genentel Communications Monica Getten 510-865-8330 Y GraybaR Kathy Douglas 510-265-2851 GraybaR Virgina Tylendg 510-265-2851 Irish Communication Company David Hammers 559-370-0527 Irish Communication Company Bob Waters 510-261-6700 Y LBA Networking Leo Blatnitsky 510-251-2200 Y Manuel Bros., Inc Jim Ortiz 530-272-4213 MasTec Jason Radovan 510-865-7552 Matrix Mark Spindler 510-441-9455 Morris Communications Jeff Morris 408-267-3000

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NetsWork Frank Regello 925-598-2849 NetVersant Allen Anschutz 408-934-3555 NetVersant Leo Hartung 650-237-2810 NorthStar Communication Group Ken Faluding 408-571-4754 Point To Point Robert Stevens 510-517-1632 Protec Ron Vick 408-436-4944 Y Protec Bob Perring 408-436-4944 Y Protelica Inc Harry Chen 510-464-8049 Y Protelica Inc Thomas Contreras 415-706-9598 Y Rancho Santa Fe Technology Marc Goldberg 510-337-0342 Y Rancho Santa Fe Technology Steve Densmore 510-337-0342 Y RW Bryan Bob Bryan 408-855-9771 Sasco Steve Conger 925-459-7107 SBC Data Comm TJ Nelson 408-281-2468 SBC Data Comm Gregory Howard 510-238-5718 SCCI Steve Clark 925-829-9337 Y Selectacre Limited d.b.a Idrish Vohra 510-264-0200 Y Semans Communications Inc Tara Kelly 650-654-1004 Y Sprig Electric Walt Capella 408-298-3134 Telecom Networking Systems, Inc George Fitzhugh 888-241-0301 Y Telecom Networking Systems, Inc Bob Alfred 510-527-7911 Y TNSI Mike Kokoletsos 530-589-0216 Y TNSI Art Tober 916-992-6198 Y Tucker Technology, Inc Hal Shields 510-836-0422 Y Tucker Technology, Inc Frank Tucker 510-836-0422 Y VCI Telecom, Inc Tom Wilbert 916-944-4302 Volt Alicia King 888-829-9162 Voltelcom Bryan Booher 408-281-2900 Walker Communications Jack Eichholz 925-215-4415 Y Alameda County, GSA, Outreach Officer Linda Moore 510-208-9717 Alameda County GSA, Communications Don Naples Alameda County GSA, Communications Doris Bryant Alameda County GSA, Communications Tim Herzog Alameda County GSA, Purchasing Aisha McElroy Alameda County GSA, Purchasing Alan French 510-208-9611 Alameda County GSA, Purchasing Janet Reynolds Alameda County GSA, Purchasing Sharon Taylor

Attachment A


RFP/Q No. 004-1-0456, Addendum No1.

The County of Alameda is soliciting bids from qualified vendors to furnish its requirements per the specifications, terms and conditions contained in the above referenced RFP/Q number. This Bid Acknowledgement must be completed, signed by a responsible officer or employee, dated and submitted with the bid response. Obligations assumed by such signature must be fulfilled. 1. Preparation of bids: (a) All prices and notations must be printed in ink or typewritten. No erasures permitted. Errors may be crossed out and

corrections printed in ink or typewritten adjacent and must be initialed in ink by person signing bid. (b) Quote price as specified in RFP/Q. No alterations or changes or any kind shall be permitted to Exhibit B, Bid Form. Responses that do not comply shall be subject to rejection in total.


3. Taxes and freight charges: (a) Unless otherwise required and specified in the RFP/Q, the prices quoted herein do not include Sales, Use or other taxes. (b) No charge for delivery, drayage, express, parcel post packing, cartage, insurance, license fees, permits, costs of bonds, or for any other purpose, except taxes legally payable by County, will be paid by the County unless expressly included and itemized in the bid. (c) Amount paid for transportation of property to the County of Alameda is exempt from Federal Transportation Tax. An exemption certificate is not required where the shipping papers show the consignee as Alameda County, as such papers may be accepted by the carrier as proof of the exempt character of the shipment. (d) Articles sold to the County of Alameda are exempt from certain Federal excise taxes. The County will furnish an exemption certificate.

4. Award: (a) Unless otherwise specified by the bidder or the RFP/Q gives notice of an all-or-none award, the County may accept any item or group of items of any bid. (b) Bids are subject to acceptance at any time within thirty (30) days of opening, unless otherwise specified in the RFP/Q. (c) A valid, written purchase order mailed, or otherwise furnished, to the successful bidder within the time for acceptance specified results in a binding contract without further action by either party. The contract shall be interpreted, construed and given effect in all respects according to the laws of the State of California.

5. Patent indemnity: Vendors who do business with the County shall hold the County of Alameda, its officers, agents and employees, harmless from liability of an nature or kind, including cost and expenses, for infringement or use of any patent, copyright or other proprietary right, secret process, patented or unpatented invention, article or appliance furnished or used in connection with the contract or purchase order.


7. Rights and remedies of County for default: (a) In the event any item furnished by vendor in the performance of the contract or purchase order should fail to conform to the specifications therefore or to the sample submitted by vendor with its bid, the County may reject the same, and it shall thereupon become the duty of vendor to reclaim and remove the same forthwith, without expense to the County, and immediately to replace all such rejected items with others conforming to such specifications or samples; provided that should vendor fail, neglect or refuse so to do the County shall thereupon have the right purchase in the open market, in lieu thereof, a corresponding quantity of any such items and to deduct from any moneys due or that may there after come due to vendor the difference between the prices named in the contract or purchase order and the actual cost thereof to the County. In the event that vendor fails to make prompt delivery as specified for any item, the same conditions as to the rights of the County to purchase in the open market and to reimbursement set forth above shall apply, except when delivery is delayed by fire, strike, freight embargo, or Act of God or the government. (b)Cost of inspection or deliveries or offers for delivery, which do not meet specifications, will be borne by the vendor. (c) The rights and remedies of the County provided above shall not be exclusive and are in addition to any other rights and remedies provided by law or under the contract.

8. Discounts: (a) Terms of less than ten (10) days for cash discount will considered as net. (b) In connection with any discount offered, time will be computed from date of complete, satisfactory delivery of the supplies, equipment or services specified in the RFP/Q, or from date correct invoices are received by the County at the billing address specified, if the latter date is later than the date of delivery. Payment is deemed to be made, for the purpose of earning the discount, on the date of mailing the County warrant check.



THE undersigned acknowledges receipt of above referenced RFP/Q and/or Addenda and offers and agrees to furnish the articles and/or services specified on behalf of the vendor indicated below, in accordance with the specifications, terms and conditions of this RFP and Bid Acknowledgement.

Firm: Address: State/Zip

By:________________________________________________________________ Date____________ Phone_____________________ Printed Name Signed Above:_______________________________________________________________________________________ Title:__________________________________________________________________________________________________________

EXHIBIT B-1 Revised February 21, 2002

COUNTY OF ALAMEDA RFP No. 004-1-0456

for


BID FORM FOR CABLE PROJECTS

YEAR 1 PRICE

YEAR 2 PRICE

YEAR 3 PRICE

QUOTE HOURLY LABOR RATES BELOW.

Quote labor rates for standard cable projects. Stan-dard projects shall include normal contribution by RCDD and other specialized services.

Regular Time Hourly Labor Rate (Mon. through Fri., 8:00 A.M. to 5:00 P.M.)

Overtime Hourly Labor Rate (Monday through Friday, after 5:00 P.M.)

Saturday Hourly Labor Rate

Sunday Hourly Labor Rate

Quote labor rates for RCDD time that will be charged (with prior County approval) for special assignments.

Regular Time Hourly Labor Rate (Mon. through Fri., 8:00 A.M. to 5:00 P.M.)

Overtime Hourly Labor Rate (Monday through Friday, after 5:00 P.M.)

Saturday Hourly Labor Rate

Sunday Hourly Labor Rate

Quote the percent MARKUP on cost of materials: N times (1+ %MARKUP) = price to County, where N is the cost of material from Anixter or Graybar.

THE COUNTY RESERVES THE RIGHT TO REQUEST, AND CONTRACTOR IS REQUIRED TO PROVIDE, DOCUMENTATION OF MATERIALS COST FOR REVIEW OR AUDIT FOR THE TERM OF THE CONTRACT.

EXHIBIT B-2

COUNTY OF ALAMEDA RFP No. 004-1-0456


QUOTE SAMPLE

Scope Of Work

Please provide a wire quote to Alameda County Social Services Agency at 123 45th St., 3rd floor. Estimate total labor hours required to complete the job and provide a list of materials needed (without pricing). Scope includes testing and labeling of all new cables. The quote shall include the installation of 2061 type plenum 4-pair Category 5 cable to sup-port 25 data stations, 2010 type plenum 4-pair Category 3 cable to support 26 voice stations and a 50-pair copper tie cable for the distribution backbone. Tie cable to run between the Telephone/hub Room and the 6th floor Riser Closet. Sixteen (16) cables will be routed through partitions. Also include installation of one (1) 23-inch by 7-foot equipment rack, one (1) 1100CAT5-32 port distribution panel and one (1) 11D3 wire manager at the top portion of the 23-inch equipment rack, all in the Telephone/hub Room. County contact is Ms. Ima Starr (tel. 510-555-6789).

ASSUMPTIONS SYSTIMAX wiring standard. Average cable run is 125 feet in an existing suspended ceiling with tiles. All cables will be supported in the suspended ceilings using contractor-provided hanger wires. Termination in the Telephone/hub Room will be on new Contractor-provided 110AA hardware for voice; Cat 5 cables terminate on an existing 1100CAT5 panel. Contrac-tor to provide Avaya modular connectors and M-series faceplates at the station ends. Pull strings and cut-out boxes will be provided by County. County will provide fire-rated ply-wood backboard as well as a grounding source in the Telephone/Computer room. Copper tie cable is to be plenum rated and its length is approximately 100 feet. Tie cable will be termin-ated in Telephone/hub Room on Contractor-provided 110AA hardware. Riser end of the cable will be terminated on Contractor-provided 66M1-50 hardware. Job is to be completed during normal business hours. Area contains no hazardous pollutants. Total Labor: ______ Hours

Materials List:

C:\Documents and Settings\PURCHTEMP\Local Settings\Temporary Internet Files\OLK872\Addend2-1.doc



ADDENDUM No. 2

RFP No. 004-1-0456 For


Specification Clarification/Modification and Recap of the Bidders Conference

Attached Attachment A, a Bid Acknowledgement for this addendum, must be signed and returned with the bid response. A bid will be judged incomplete if all addenda pertaining to this RFP are not

acknowledged in this way. Bidders are advised to be sure to submit Bid Forms B-1 and B-2 with their responses. Bid Form B was posted to the website for a short time, but was replaced by Forms B-1 and B-2. To respond to requests from bidders for pricing information about the previous contract, Exhibit B from the contract that went into effect April 13, 1999 is shown below:

EXHIBIT B: CONTRACT PAYMENT TERMS Contracted Service: 1. COUNTY will pay CONTRACTOR at a rate of:

YEAR 1& 2 COST

QUOTE HOURLY LABOR RATES BELOW: Regular Time Hourly Labor Rate (Monday through Friday, 8:00 a.m. to 5:00 p.m.

$49.50

Overtime Hourly Labor Rate (Monday through Friday, after 5:00 p.m.)

$74.25

Weekend Hourly labor Rate (Saturday through Sunday) $74.25 (sat.) $99.00 (sun)

QUOTE THE PRICE FORMULA FOR COST OF MATERIALS: THE COUNTY RESERVES THE RIGHT, AND CONTRACTOR IS REQUIRED TO PROVIDE, MATERIALS COST DOCUMENTATION FOR REVIEW AND AUDIT FOR THE TERM OF THE CONTRACT.

N x 1.232 Where N is the cost of material to Lucent

Tech.; 1.232 represents 23.2% mark-up (12% overhead & 10% profit). See attached price list

for actual costs.

The term of this Agreement is April 13, 1999 through April 13, 2001.

Note: The above prices are based on the previous contract requirements.

Attachment A

C:\Documents and Settings\PURCHTEMP\Local Settings\Temporary Internet Files\OLK872\Addend2-1.doc

RFP No. 004-1-0456, Addendum No. 2.

The County of Alameda is soliciting bids from qualified vendors to furnish its requirements per the specifications, terms and conditions contained in the above referenced RFP/Q number. This Bid Acknowledgement must be completed, signed by a responsible officer or employee, dated and submitted with the bid response. Obligations assumed by such signature must be fulfilled. 1. Preparation of bids: (a) All prices and notations must be printed in ink or typewritten. No erasures permitted. Errors may be crossed out and

corrections printed in ink or typewritten adjacent and must be initialed in ink by person signing bid. (b) Quote price as specified in RFP/Q. No alterations or changes or any kind shall be permitted to Exhibit B, Bid Form. Responses that do not comply shall be subject to rejection in total.


3. Taxes and freight charges: (a) Unless otherwise required and specified in the RFP/Q, the prices quoted herein do not include Sales, Use or other taxes. (b) No charge for delivery, drayage, express, parcel post packing, cartage, insurance, license fees, permits, costs of bonds, or for any other purpose, except taxes legally payable by County, will be paid by the County unless expressly included and itemized in the bid. (c) Amount paid for transportation of property to the County of Alameda is exempt from Federal Transportation Tax. An exemption certificate is not required where the shipping papers show the consignee as Alameda County, as such papers may be accepted by the carrier as proof of the exempt character of the shipment. (d) Articles sold to the County of Alameda are exempt from certain Federal excise taxes. The County will furnish an exemption certificate.

4. Award: (a) Unless otherwise specified by the bidder or the RFP/Q gives notice of an all-or-none award, the County may accept any item or group of items of any bid. (b) Bids are subject to acceptance at any time within thirty (30) days of opening, unless otherwise specified in the RFP/Q. (c) A valid, written purchase order mailed, or otherwise furnished, to the successful bidder within the time for acceptance specified results in a binding contract without further action by either party. The contract shall be interpreted, construed and given effect in all respects according to the laws of the State of California.

5. Patent indemnity: Vendors who do business with the County shall hold the County of Alameda, its officers, agents and employees, harmless from liability of an nature or kind, including cost and expenses, for infringement or use of any patent, copyright or other proprietary right, secret process, patented or unpatented invention, article or appliance furnished or used in connection with the contract or purchase order.


7. Rights and remedies of County for default: (a) In the event any item furnished by vendor in the performance of the contract or purchase order should fail to conform to the specifications therefore or to the sample submitted by vendor with its bid, the County may reject the same, and it shall thereupon become the duty of vendor to reclaim and remove the same forthwith, without expense to the County, and immediately to replace all such rejected items with others conforming to such specifications or samples; provided that should vendor fail, neglect or refuse so to do the County shall thereupon have the right purchase in the open market, in lieu thereof, a corresponding quantity of any such items and to deduct from any moneys due or that may there after come due to vendor the difference between the prices named in the contract or purchase order and the actual cost thereof to the County. In the event that vendor fails to make prompt delivery as specified for any item, the same conditions as to the rights of the County to purchase in the open market and to reimbursement set forth above shall apply, except when delivery is delayed by fire, strike, freight embargo, or Act of God or the government. (b)Cost of inspection or deliveries or offers for delivery, which do not meet specifications, will be borne by the vendor. (c) The rights and remedies of the County provided above shall not be exclusive and are in addition to any other rights and remedies provided by law or under the contract.

8. Discounts: (a) Terms of less than ten (10) days for cash discount will considered as net. (b) In connection with any discount offered, time will be computed from date of complete, satisfactory delivery of the supplies, equipment or services specified in the RFP/Q, or from date correct invoices are received by the County at the billing address specified, if the latter date is later than the date of delivery. Payment is deemed to be made, for the purpose of earning the discount, on the date of mailing the County warrant check.



THE undersigned acknowledges receipt of above referenced RFP/Q and/or Addenda and offers and agrees to furnish the articles and/or services specified on behalf of the vendor indicated below, in accordance with the specifications, terms and conditions of this RFP and Bid Acknowledgement.

Firm: Address: State/Zip

By:________________________________________________________________ Date____________ Phone_____________________ Printed Name Signed Above:_______________________________________________________________________________________ Title:__________________________________________________________________________________________________________