General Information Exhibition & Marketing Formslf.exhibiting.me/sites/default/files/SLF Forms Only_0.pdfGeneral Information Exhibition & Marketing Form EITHER FILL IN YOUR FORM ONLINE

General Information Exhibition & Marketing Form

EITHER FILL IN YOUR FORM ONLINE OR FILL THIS IN AND RETURN TO:

Hannah O’Donnell Springboard Events

Bigram Port of Menteith

Stirlingshire FK8 3LF T/F: 01877 385 772

E: [email protected]

PART 1 – Confirmation of CONTACT DETAILS – Compulsory

Please complete your contact details below to ensure that we are able to communicate effectively with you in the build up to the event. PLEASE COMPLETE IN BLOCK CAPITALS. Company Name ............................................................................................................................................................................................

Contact responsible for your Stand .............................................................................................................................................................

Position in Company .....................................................................................................................................................................................

Address ..........................................................................................................................................................................................................

........................................................................................................................................................................................................................

Telephone ..................................................................................... Mobile ..................................................................................................

Fax ................................................................................................. Email .................................................................................................................

PART 2 – Health & Safety – Compulsory

Our Health & Safety representative on the stand will be: ....................................................................................................................................................................................................................... Their Mobile Number (in case of emergency): ....................................................................................................................................................................................................................... ALL EXHIBITORS PLEASE TICK:

1. I will make available at SLF 2017 a copy of our company’s Health & Safety policy (if you have 5 employees or more), and our stand staff will be sufficiently instructed and trained in matters relating to Health & Safety in order to carry out their tasks competently.

2. I have read and understood all the regulations in the exhibitor manual.

Please select and tick the most appropriate option:

3A. Our planned exhibits, demonstrations, stand set up and work practices offer no significant risk to ourselves or others on site.

3B. We will be having children under 18 working on the stand

3C. High-risk activities will be undertaken on our stand (as detailed below). We will submit a suitable and sufficient Risk Assessment covering these and other risks identified.

Naked flames/ hot surfaces/ flammable substances/ LPG or compressed gases

Working machinery/ demonstration model or turntable/ vehicle on stand/ special effects

Water features & water equipment

Food or Drink for sale &/or sampling

Dangerous exhibits e.g knives

Public participation activities / Demonstrations

Activities employing children under 16 / Animals / Entertainment involving special risks

Brief description of your planned high-risk activity: .............................................................................................................................. .................................................................................................................................................................................................................... ....................................................................................................................................................................................................................

PART 3 – PASSES - Information

Vehicle Identification Passes and Links for Exhibitor Badges will be emailed to you in September. You can collect your Car Parking Pass (for use during Show open hours) from the Organiser’s Office on arrival at the SECC. ...................................................................................................................... ...................................................................................................................

PART 4 – Information to be included in SHOW GUIDE – Compulsory

Please complete the following details, if they are different from PART 1. These details will be listed in the SHOW GUIDE and on the WEBSITE Name to be listed in Show Guide and on the Website ..............................................................................................................................

Contact Name ...............................................................................................................................................................................................

Address ................................................................................................. ........................................................................................................

............................................................................................................... ........................................................................................................

Telephone .................................................................................... Website .................................................................................................

E mail ............................................................................................. Mobile ...................................................................................................

PRODUCT CATEGORIES – Please tick up to 2 per company max. ☐ Admin/LMS

Equipment & Services ☐ Computer Software &

Multimedia/Interactive Resources

☐ Interactive Video ☐ Recruitment Services

☐ Audio Visual Equipment

☐ D&T Craft Equipment ☐ IT/ICT Training ☐ Recycling & Fundraising

☐ Books/Magazines ☐ Engineering Technology ☐ Library Resources ☐ School Trips

☐ Catering ☐ Financial/Accounting Services

☐ Managed Services ☐ Science Materials & Equipment

☐ Cleaning & Hygiene Services

☐ Furniture/Storage Equipment

☐ Office Administration

☐ Special Educational Needs

☐ Communications Technology

☐ General Teaching Resources

☐ Online Teaching Resources or Content

☐ Stationery

☐ Computer Hardware ☐ Indoor & Outdoor Equipment

☐ Peripherals including IWBs

☐

SUBJECT CATEGORIES – Please tick up to 2 per company max.

☐ Business & Vocational ☐ Deisgn Technology ☐ Languages (Modern including Gaelic)

☐ Social Science

☐ Classics/Classical Studies

☐ Engineering ☐ Library ☐ Sport & Physical Education

☐ Computer Science & ICT ☐ English/Literacy ☐ Mathematics/Numeracy

☐

☐ Creative Arts (Art, Dance, Drama, Media & Music)

☐ Humanities (Citizenship, Geography, History, PSHE, Politics, Religious Studies)

☐ Science ☐

P PART 5 – Stand Sharers – only if applicable

If you intend sharing your stand, we do need to know your sharer’s details. (Use additional page if necessary). This information will ensure we can contact them with vital information about the show. Contact Name ............................................................................... ................ ..............................................................................................

Company Name ............................................................................. ...............................................................................................................

Address ......................................................................................... ...............................................................................................................

........................................................................................................ ...............................................................................................................

Postcode ....................................................................................... Email ....................................................................................................

Tel .................................................................................................. Fax .......................................................................................................

PART 6 – Exhibiting Name - only if applicable

Please confirm the name by which you wish to be known – it is much easier for visitors to find you at the Festival if you use the same name throughout. ........................................................................................................ .......................................................................................................

PART 7 – CHILDREN – only if applicable However, if you are inviting children to participate on your stand then you must ensure that you have the appropriate permission. School children’s involvement would require the explicit permission not only of their parents but also of their school and of the Local Authority where they reside. Please note that we will not supply you with the necessary access pass for a child unless we receive the required documentation or details. Due to child welfare and employment legislation and regulations, it is essential that you obtain the appropriate level of permission for any child whom you invite to participate on your stand. In some circumstances, you may be required to obtain a licence. In order to check and confirm what you are required to do, you must contact the Education Welfare Service of the relevant Council’s Local Authority (L.A.) where the child lives. Details of any child involved with your stand: Name…………………..…………………………………………………………………………..

Age…………………………………....……………………………................................

School………………………………………………………………................................

Supervising Adult ....................................................................................

Contact Number………………………………………………………………………………

Details of any child involved with your stand: Name…………………..…………………………………………………………………………..

Age…………………………………....……………………………................................

School………………………………………………………………................................


Contact Number………………………………………………………………………………


Age…………………………………....……………………………................................

School………………………………………………………………................................


Contact Number………………………………………………………………………………


Age…………………………………....……………………………................................

School………………………………………………………………................................


Contact Number………………………………………………………………………………


Age…………………………………....……………………………................................

School………………………………………………………………................................


Contact Number………………………………………………………………………………


Age…………………………………....……………………………................................

School………………………………………………………………................................


Contact Number………………………………………………………………………………


Age…………………………………....……………………………................................

School………………………………………………………………................................


Contact Number………………………………………………………………………………

Please tick one options

☐ I have contacted the Education Welfare Service of the appropriate LA/s (details above), and I have been advised that we require a licence/permit, a copy of which has been forwarded to [email protected] OR

☐ I have contacted the Education Welfare Service of the appropriate LA/s (details above), and I have been advised that a licence/permit is not required, details of their response are in the text box below Please give details of the stand project below ........................................................................................................................................................................................................................ ........................................................................................................................................................................................................................ ........................................................................................................................................................................................................................ ........................................................................................................................................................................................................................ ........................................................................................................................................................................................................................ ........................................................................................................................................................................................................................

mailto:[email protected]

PART 8 – CONTRACTOR NOMINATION – only if applicable

If you intend to appoint your own contractors at SLF 2017, please provide their details and ensure that you send your contractor/s all the details of the event. If you would like them to have their own copy of the manual please tick this box . All contractors at events organised by Springboard Events are expected to ensure that they provide a safe place and system of work. Contractors have a legal duty under current Health & Safety Regulations with which they must comply by law. Nominated Contractor Details: (please provide these details for all your contractors) Company Name ................................................................................ Contact Name ..................................................................................

Address ............................................................................. ............................................................................................................................

........................................................................................... ............................................................................................................................

Postcode ............................................................................................ Email .................................................................................................

Tel ....................................................................................................... Fax ......................................................................................................

Activity undertaking on your behalf: ...........................................................................................................................................................

PART 9 – DECLARATION - Compulsory

I declare that the information supplied on this form is correct and I acknowledge that I have received and read the Exhibition Manual and agree to abide by its contents as laid out in my stand contract terms and conditions. I have ensured that copies of this manual have been made available to any relevant parties. Signed .....................................................................................................................Date ...............................................................................

Print ......................................................................................................................... Position ........................................................................

Company Name ..................................................................................................... Stand Number ............................................................

Scottish Learning Festival

SECC 20th & 21st September 2017 DELEGATE DETAILS ACCOMMODATION DETAILS Title______________ First Name_______________________ Last Name____________________________________________ Company Name_______________________________________ Address______________________________________________ _____________________________________________________ _____________________________________________________ Country_____________________ Post / Zip Code___________ Tel______________________ Fax________________________ e.mail________________________________________________

No of Rooms________ Arrival Date:____________________ Room Type: Single / Double / Twin _________________ No of Nights__________________________________________ HOTEL CHOICE (see Below) 1st Choice____________________________________________ 2nd Choice____________________________________________ Guest Name/s (1 per room) ___________________________________________________ ____________________________________________________

PLEASE ENSURE THAT ALL DETAILS ON THIS FORM ARE COMPLETED IN FULL

CREDIT CARD DETAILS (For Guarantee only) Card Type: ie Visa/AmEx: ____________________________________________ Credit Card No: __ __ __ __ __ __ __ __ __ __ __ __ __ __

Name (as appears on card) _____________________________________________ Expiry Date:__ __/__ __/__ __ Last 3 digits on back ____

HOTEL CHOICES

HOTEL

SINGLE

DOUBLE/TWIN WALKING TIME TO

SECC

CAR PARK

CROWNE PLAZA

£185.00

£205.00

2 MINUTES

ON SITE - £6.00 24HR

HILTON GARDEN INN

£119.00

£129.00

8 MINUTES

ON SITE - £5.00 24 HR

CAMPANILE

£96.00

£106.00

4 MINUTES

ON SITE

VILLAGE HOTEL

£120.00

£130.00

15 MINUTES

ON SITE - FREE

ALL OF THE ABOVE RATES ARE INCLUSIVE OF FULL SCOTTISH BREAKFAST AND 20.00% VAT

TO GUARANTEE RATES PLEASE ENSURE WE RECEIVE YOUR BOOKING BEFORE 1st August 2017

FOR ALL RESERVATIONS PLEASE CONTACT KEY RESERVATIONS TEL: 0141 433 4700 FAX: 0141 433 4710 E.MAIL: [email protected]

Shell Scheme Nameboard Order Form

Page 1 of 1 10/02/2017

Return form to: Global Experience Specialists (GES) Ltd Silverstone Drive Gallagher Business Park Coventry, West Midlands CV6 6PA T: +44 (0)2476 380 064 F: +44 (0)2476 380 427 E: [email protected]

Show

Show Dates 20-21 September 2017 Return By

Venue SEC 30 August 2017

If you have booked a shell scheme stand through the Organiser, we will build your stand. Your company name and stand number will be supplied on a standard panel fixed to the front of your stand. Please fill in this form and return before the deadline date to

ensure your name panel is correct.

PLEASE SEND ONLY ONE COPY, EITHER BY FAX OR POST – THANK YOU. PLEASE REMEMBER TO KEEP A COPY FOR YOUR RECORDS!

If your business is registered in an EU country, you will be charged VAT in accordance with current EU Regulations unless you are able to provide us with a current and valid VAT number.

Hall/Stand No Company

Contact Name Invoice address

Post Code

Telephone Fax

Email Signature

VAT No. Company Reg No.

Front of Stand

NAME THAT YOU WISH TO APPEAR ON YOUR SHELL SCHEME Please write clearly if handwritten as mistakes resulting from illegible handwriting will be charged for

maximum of 34 characters including spaces

1. Please fill the space provided with the name and stand number you require to be displayed on the Name Board of your stand, please make sure your type carefully or write clearly if you have printed off, as changes that have to be made due to illegible writing or incorrect typing will be a charged for.

2. Use upper and lowercase when completing this form and include any characters you wish to appear case sensitive, however the organisers do have the right to convert all names to capitals, or break up names typed in using all capital letters into capitalized each word if typed in all caps if they feel it is appropriate for the show.

3. We restrict the Name Boards to 34 Characters including spaces.

4. We normally provide one name board per open fascia, on stands that have an open fascia of 10 metres or more this can often be increased to two but this is dependent on the style of the shell scheme.

5. If a return form, is not received we will take the name provided by the organisers from the exhibitor list, if it is necessary to change this after the deadline there will be a charge of £30 + Vat be applied per board changed.

6. If you have a specific enquiry regarding your name you can email [email protected] remembering to state which show you are exhibiting at and your stand number in the Subject Heading.

7. Deadline for receipt of name board return form should be no later than 21 days before show opening

8. Return Forms, can be posted or faxed or emailed direct if unable to submit to the above email providing the name of the show is entered into the subject heading on the email, a acknowledgement of receipt can only be sent on reply to an email.

9. If you have booked a shell scheme after the deadline date please return this form immediately.


http://europa.eu/business/vat-customs/index_en.htm

Shell Scheme Extras Order Form & Grid Plan Form

Page 1 of 2 10/02/2017


Show



CODE QTY DESCRIPTION PRICE TOTAL

CLAD3 Painted MDF cladding to the interior of stand – order will not be placed without dulux paint reference number (Colour _______________) price per m

£112.54

CLAD1 Unfinished MDF cladding to interior of stand £84.07

CLAD2 White melamine cladding fitted to interior of stand – can’t be painted price per m £84.07

LNW Cover existing shell scheme panel (2.5mH x 1mW) in Loop nylon (colour: ) You will need only Hook Fastening to affix posters

£54.23

XFW Cover existing shell scheme panel (2.5mH x 1mW) in Vinyl Covering (X-Film) (colour: ) You will need Hook & Loop Fastening to affix posters

£54.23

WP Additional WALL PANEL 2.5mH x 1mW (Match shell scheme) £67.76

EWC ENTRANCE WAY CURTAIN 2.5mH x 1mW (colour: ____________________) £81.34

EWD LOCKABLE DOOR with 2 keys £122.06

FS White melamine FLAT SHELF 1mW x 300mmD £33.55

SS White melamine SLOPING SHELF 1mW x 300mmD £34.30

SA STORAGE AREA in the corner of your shell scheme. Using 1 x wall panel (2.5mH x 1mW). 1 lockable door section and a set of coat hooks

£176.31

DP1 1m x 1m chipboard PANEL covered in loop nylon (colour_____) £54.23

NS NIGHT SHEET including padlocks (price per metre run) £20.65

WT WORK TOP 1m x 1m x 500mm, white with open base £67.76

GHR Hanging rail 25mm diameter (1m long with rail set 280mm from wall) £33.56

SIU SINK UNIT (excluding water and waste) 1m x 1m x 500mm deep £169.11

CP Computer Plinth 1m x 500mm x 500mm white with cable hole £81.35

CS CORNER SHELF 1m x 1m 1.4m across set in corner of Shell £51.66

WB Wooden Battening fixed between uprights for stapling/nailing to, £/m £10.33

WMC White MUSLIN CEILING (price per square metre) stand size: ___m x ___m £13.52

FF 18mm FLOORING PLY direct to carpeted venue (price per m²) £16.28

AE Aluminium Edging for use on platforms and floor flats to open sides to finish off once carpet is laid. Price per M.

£5.85

SW2 Slat walling – 1m wide x 2.4m high panel £123.35

SRP 100mm high PLATFORM laid to floor, black painted skirting, £/m² PRICE DOES NOT INCLUDE CARPET

£26.43

Please use the grid plan to indicate the positions of fixable items. Orders will not be processed without full payment (cheque payable to: Global Experience Specialists (GES) Ltd). A surcharge of 2.5% will be applied when paying by credit cards.

ONSITE ORDERS & ORDERS PLACED AFTER THE DEADLINE DATE WILL HAVE A 20% SURCHARGE ADDED

Sub total

VAT 20%

TOTAL

Hall/Stand No Company


Post Code

Telephone Fax

Email Signature


To place your order online, please visit https://ordering.ges.com/000020853 or email your order form to [email protected]. For our full brochure visit http://brochures.ges.com/exhibitorservices2017/#p=1 To order by phone: T: +44 (0) 2476 380 180 F: +44 (0) 2476 380 221


https://ordering.ges.com/000020853


http://brochures.ges.com/exhibitorservices2017/#p=1


Shell Scheme Extras Order Form & Grid Plan Form

Page 2 of 2 10/02/2017

Stand Number ________________________________________

Company Name _______________________________________

A cancellation charge will be invoked in respect of cancelled orders


Show



Stand Details

Dimensions m x m

Please leave fixable items on the stand ready for my arrival. I understand that fixing these items will be on a first come first served basis.

Height from floor of shelving, rails, etc mm___________________________ mm___________________________ mm___________________________

PLEASE REMEMBER TO KEEP A COPY FOR YOUR

RECORDS!


Electrical Order Form

Event

Dates 20-21 September

2017 ORDER BEFORE 30 AUGUST 2017 TO

RECEIVE THE EARLY BIRD DISCOUNT – ALSO APPLIES ON LINE

Venue SEC Order Deadline 30 August 2017

Page 1 of 4 10/02/2017

For your convenience, you can now order, submit diagrams and pay on line at: https://ordering.ges.com/000020853

If you do not wish to order on line, please ensure you complete all relevant fields and pages of this form. Orders will not be processed if information or payment is missing. Email all forms to: [email protected]

Please use the grid plan on the next page to indicate the positions of your fittings.

Please use the grid plan on the next page to indicate the positions of your fittings. For specialist Electrics advice call: 02476 380 362 For our Electrics exhibitor guide, please visit: www.ges.com/docs/default-source/default-

document-library/toolbox/electrical-service-myth-buster.pdf?sfvrsn=2

Hall/Stand No. Company name

Contact name Address

Telephone

Email

Invoice contact Country

Invoice email to VAT No.

Signature Company Reg. No.

CODE QTY DESCRIPTION EARLY BIRD

STANDARD TOTAL

Spotlights

AS Adjustable Spotlight £55.00 £66.00

ASEX Adjustable Spotlight on extension arm £60.50 £72.50

LT3 3 x Adjustable Spotlights on Track £144.00 £173.00

SF300 300W Sunflood £96.50 £116.00

SF300EA 300W Sunflood on extended arm £107.00 £128.00

Fluorescent Fitting

FL5 5ft Fluorescent Fitting £56.00 £67.00

Socket Outlets (Show Times Only)

SO500 Socket Outlet 500W (2amp) maximum £98.00 £117.50

SO1000 Socket Outlet 1000W (4amp) - NOT Suitable for 4-way multisockets £160.50 £192.50

SO2000 Socket Outlet 2000w (8amp) - NOT suitable for either 4-way multisockets

or lighting purposes £247.00 £296.50

SO3000 Socket Outlet 3000w (13amp) - NOT suitable for either 4-way

multisockets or lighting purposes £314.00 £377.00

Stand Alone (island) sites – additional mains charge for orders under £150 £150.00 £150.00

* The new Electrical Testing charge of £15.00 is required to meet the revised testing requirements in line with BS7671 (2008). THIS TESTING CHARGE WILL BE PAID BY THE ORGANISER All direct mains ordered will need to provide relevant information at the time of quotation, full details can be given upon request. If a direct main Test & Inspect is required then this will be by quotation also. Orders will not be processed without full payment – please find the credit card authorisation form on page 3 of this document. Customers wishing to pay by Visa and MasterCard credit cards, as well as both American Express charge and credit cards, please be advised that a surcharge of 2.5% will be applied to the total invoice amount. If you cancel an invoiced order, there will be a 50% cancellation fee for Mains. For fittings, lighting & sockets there will be no refund applicable if items have been installed.

Sub total

*Testing £0.00

VAT 20%

TOTAL



http://www.ges.com/docs/default-source/default-document-library/toolbox/electrical-service-myth-buster.pdf?sfvrsn=2

http://www.ges.com/docs/default-source/default-document-library/toolbox/electrical-service-myth-buster.pdf?sfvrsn=2

Electrical Order Form

Event

Dates 20-21 September

2017 ORDER BEFORE 30 AUGUST 2017 TO

RECEIVE THE EARLY BIRD DISCOUNT – ALSO APPLIES ON LINE

Venue SEC Order Deadline 30 August 2017

Page 2 of 4 10/02/2017

Company Name ____________________________________________________

Stand No _________________________________________________________

Please use the grid plan to indicate the positions of your fittings

Dimensions of stand: _______m x _______m

Please utilise symbols below to indicate the positions of your fittings: = Spotlight = Socket = Fluorescent


Front of Stand (Side nearest to hall entrance)


Electrical Credit Card Authorisation (payment) Form

Page 3 of 4 10/02/2017

RETURN TO: Global Experience Specialists (GES) Ltd, Silverstone Drive, Gallagher Business Park, Coventry, CV6 6PA Email: [email protected]

YOUR DETAILS*

COMPANY NAME

EXHIBITION STAND NUMBER

COMPANY ADDRESS

POST CODE

PHONE FAX EMAIL PURCHASE ORDER NUMBER

PAYMENT POLICY CREDIT CARD CHARGE AUTHORISATION

I will be paying by:

Card

Cheque or Postal Order

Bank Transfer

Other (please contact me)

Only complete this form if you are paying by card

Bank transfer payment information:

Payment for Services — Global Experience Specialists (GES) Ltd requires the customer, unless otherwise detailed on our Quotation/Contracts, to pay GES in sterling 100% of the total contract price prior to build inclusive of all tax. All orders raised within 10 days of the exhibition are required to be paid in full at the point of order. If the customer fails to make payment on the due date, GES is entitled, without prejudice to any other right and remedy available, to terminate the relevant contract and suspend any performance of contract work. GES reserve the right to charge interest at 3% above the Bank of England Base rate on amounts not paid on the due date. Method of Payment — Global Experience Specialists (GES) Ltd accepts all major credit/debit cards, cheque and bank transfers. Purchase orders are not considered payment. With effect from

1st January 2009 the GES will charge 2.5% on all credit card transactions. If paying by card, for

your convenience, GES will use this authorisation to charge your credit card for any additional amounts ordered by your representative or services rendered to your company for this event. Adjustments and Cancellations — No adjustments to invoices will be made after the close of the show. Please refer to the individual forms for cancellation fees. All orders cancelled by the Exhibitor or due to the cancellation of an event or their nonparticipation may be subject to cancellation fees.

Beneficiary: Global Experience Specialists (GES) Limited

Natwest Bank Regent Street Branch PO Box 4RY 250 Regent Street London W1A 4RY

Account: 27607275 Sort Code: 56-00-27 IBAN BIC: NWBKGB2L IBAN No: GB82NWBK56002727607275

To ensure your bank transfer is allocated correctly, please supply the following information to: [email protected] Exhibiting company name, account number, invoice number, show name,

stand no.

Date and amount of bank transfer

Bank and country where transfer originated

I AGREE IN PLACING THIS ORDER THAT I HAVE ACCEPTED GLOBAL EXPERIENCE SPECIALISTS (GES) LIMITED TERMS AND CONDITIONS OF CONTRACT X _______________________________________

AUTHORISED SIGNATURE

_______________________________________ ____/__ / __ _ AUTHORISED NAME - PLEASE PRINT DATE

If you wish to pay by card, all card information must be provided. Your order will not be processed if any information is missing (i.e. Expiration Date, Account Number, Contact Information, Type of Card and Signature). Please note that there is a 2.5% charge for credit card transactions.

Please complete the information and return payment in full with this form and your orders.

Card Number Corporate Card Personal Card

Debit Card (any)

Master Card Credit Card

Visa Credit Card

American Express

Other (please state)

Start Date

Expiry Date

Issue Number

CSC Number

(last 3 digits on the back of the card / signature strip)

Cardholders Name Please Print

Cardholders Billing Address

Post Code

PLEASE SIGN X _________________________ ________ CARDHOLDER’S SIGNATURE DATE * THIS FORM MUST BE RETURNED TO GLOBAL EXPERIENCE SPECIALISTS (GES) LIMITED FOR YOUR ORDER TO BE PROCESSED



Terms and Conditions

Page 4 of 4 10/02/2017

Price

The Contract Price is based on the prevailing costs at the time of the quotation. If in the period up to the completion of the Contract there is

any increase in cost to the Company or a variation in the services required then the Contract Price shall be amended accordingly. Prices

quoted are exclusive of VAT and any other taxes, levies or similar charges whatsoever, all of which shall be paid by the Customer.

Payment

The Customer shall pay, in sterling, one half of the Contract Price thirty days prior to the exhibition opening and the balance seven days

prior to the exhibition opening. If the Customer fails to make full payment on the due dates, the Company is entitled, without prejudice to

any other right or remedy available, to terminate the relevant contract and suspend any performance of contract work. The Company

reserves the right to charge interest at 3% above the Bank of England base rate on amounts not paid on the due dates.

If the customer pays by American Express charge or credit card; or by Visa, Mastercard or JCB credit cards we reserve the right to charge a

2.5% surcharge to the total value of the order.

Performance

All Customer orders must be placed in writing. No Contract shall be created unless the Company accepts the order. The Company shall be

relieved of its contractual obligations in the event that performance thereof is prevented or delayed directly or indirectly by an act of God,

war, riot, strike, labour disturbance, industrial dispute, fire, flood, explosion, shortage of material or labour or any cause beyond the control

of the Company. If for any of these reasons the Contract is not completed the Customer shall pay the Contract price less the costs not

expended to date. Performance of the Contract is subject to the availability of the Company's property. The Company at its sole discretion

reserves the right to substitute unavailable Company property of a similar quality, specification and performance. The Company may sub-

contract all or any part of the services. The Company contracts for itself and as agent of and trustee for its employees and sub-contractors

and their employees and any reference in these Conditions to the Company shall be deemed to include every such employee and sub-

contractor.

Consequential Loss

The Company shall not under any circumstances be liable for any direct or indirect consequential loss arising from the services howsoever,

whensoever, or wheresoever caused and whether or not resulting from a negligent act or omission by the Company.

Company Property

All property used or supplied by the Company in connection with the Contract shall, unless expressly agreed by the Company in writing, be

on hire for the duration of the exhibition. The Customer will be responsible for the Company's property from the time of delivery up until

the time of collection by the Company. The Customer shall insure all of the Company's property for its full replacement cost and indemnify

the Company against loss of or damage to any of the Company's property howsoever caused. The Customer shall not assign, re-hire or part

with possession of the Company's property. The Customer warrants that it is the owner of exhibits and any other property entrusted to the

Company's custody or control or is authorised by the owner to accept these Conditions on the owner's behalf. The Company shall not be

liable for loss of or damage to the Customer's property howsoever, whensoever or wheresoever caused and whether or not such loss or

damage results from negligent act or omission by the Company.

Liability To Others

The Customer shall be liable for and shall indemnify the Company against claims from injuries sustained by persons and loss of or damage to

other persons property arising during the hire period howsoever caused unless such injury loss or damage results from a negligent act or

omission from the Company.

Regulations

The Customer shall comply with all regulations and conditions imposed by any exhibition organiser, promoter, hall owner or local or other

authority and shall be responsible for obtaining their written consent to any modification thereto or waiver thereof as may be necessary to

enable the Company to perform the Contract. The Customer shall communicate to the Company such as these regulations and conditions as

may affect the services and indemnify the Company against all liabilities arising from non compliance with any of the said regulations and

conditions unless resulting from negligent act or omission of the Company negligent act or omission from the Company.

Law

The Contract shall be governed by and construed in accordance with the Laws of England. This provides a summary of our Conditions of

Business a full copy is available on request.

Prices include delivery, standard installation and onsite technical support.

DISPLAY EQUIPMENT PRICE QTY

60” Full HD Screen - Black - USB £600


42” Full HD Screen - Black - USB Most Popular! £250



Floor Stand FOC

Table Stand FOC

Shelf for Stand £20

Projector, from £150

Pull Up Projector Screen £50

AUDIO

2 Speaker PA with wired Mic £200

Headset RadioMic Upgrade £150

Hand Held Radio Mic Upgrade £150

VIDEO

DVD Player £30

BluRay Player £40

Games Console (PS3 etc...), from £150

COMPUTER/OFFICE HARDWARE

Laptop £130

iPad £80

20” Touch-screen PC £135

MacBook Pro £240

Standard Colour InkJet Printer £150

OKI Laser Printer £250

Other equipment also available. Please call for more details.

Prices include Delivery, Standard Installation and OnSite Technical Support.

YOUR DETAILS

Company Name:

Stand Name (if different):

Stand No:

Your stand is Shell Scheme Free Build please tick box

On-Site Contact Name:

On-Site Mobile No:

Your Name:

Phone Number:

Email in CAPITALS please:

Invoice Address:

Postcode:

AUDIO VISUAL EQUIPMENT ORDER FORM

Retail prices quoted are for the duration of the exhibition and include delivery, collection, installation, on-site support and de-installation. Modus Assurance will be charged at 10% of the rental charges. Payment is required no less than 7 days before the start of the event. A surcharge may apply if equipment is ordered close to start of event. Upon receipt of you order we will email you a Hire Contract which you will need to sign and return to us. All prices exclude VAT at the prevailing rate and orders are subject to availability. Your order is not confirmed until payment has been settled.

EMAIL THIS FORM TO:[email protected]

PRICE PROMISE At every event we attempt to offer the best value for money. In the unlikely event that another supplier offers the same equipment and service (delivery, installation, on-site support etc...) for a lower price then Modus will offer to beat that price.

CALL MO PLUME ON 07752 319 779 FOR MORE INFORMATION

Festival News Editorial Form Form 7 RETURN ASAP

Contact: Eventful Publishing Ltd

T : 020 7324 4800

E : [email protected] SUBMISSION DEADLINE: 28 JULY 2017

Scottish Learning Festival News is the Official Show Preview guide giving information on what’s new at

the festival. It is a useful and much used planning tool and is sent out to all visitors who pre-register along

with their visitor badge.

If you are a new exhibitor, are launching a new product or initiative at the show or have

something exciting happening on your stand, then we’d love to know.

Please complete this form and attach your press release for your chance to be included in this

publication. Alternatively, send your relevant press release or other information direct to Dan O’Connor

on E: [email protected].

You can also send a copy to E: [email protected] as we may be able to use it on the

website. Please note that submissions will be included on editorial merit.

Company Name ................................................................................................................................................. Contact responsible for your Stand ...................................................................................................................... Position in Company ................................................................................................................................................. Address ................................................................................................................................................................ …………………………….................................................................................................................................................. Telephone ................................................................... Mobile ...........................................................................

Email ........................................................................................

Brief outline of Press Release:

...........................................................................................................................................................................

...........................................................................................................................................................................

...........................................................................................................................................................................

...........................................................................................................................................................................

Press Release attached? Y N

Pictures attached? Y N

T: 020 7324 4800

E: [email protected]





Stand Name Stand / Hall No

Date goods required on stand

Time on stand

Invoice Party / Company Name

Invoice Address

Postcode

Company registration Number Telephone

VAT number, EU companies Only Fax

Email Address

Card Number / / /

Card Type, AMEX not accepted: Credit Debit Expiry Date Security Number:

Print Name Sign Name

Please indicate which of the below services you require:

On-site services : Transport services – quotations upon request :

☐ Unload / Deliver to stand £12.00 per 1m3, min £48.00**

☐ Collection from exhibitor premises to arrival site

Please confirm collection address if different to above.

Do you have a fork lift or loading facilities at your premises:

☐ Yes ☐ No

☐ Receipt at Agility warehouse and transfer to

site

☐ Return shipping to Agility warehouse

☐ Return shipping to exhibitor premises

☐ Empty case storage £24.00 per 1m3, min £48.00

☐ Reload / Collect from

stand

£12.00 per 1m3, min £48.00**

* Please ensure you contact us before shipping the goods so we can provide you with correct consignee information and quotations.

* 50% overtime surcharge applicable for work carried outside of normal working hours which are Monday to Friday 0800 – 1700hrs.

Quantity Description of goods L X W X H (cms) Weight

x x

x x

x x

x x

x x

x x

All prices are exclusive of VAT. A 5% card surcharge applicable for all credit card payments.

All business, without exception, is handled in accordance with our General Trading Conditions. Copies available upon request.

Lifting & Handling Order Form

Please return the completed order form to the below: Ben Watson [email protected] Agility Fairs & Events Unit 18, 3rd Exhibition Avenue Tel: +44 (0) 0121 780 2627 NEC, Birmingham Fax:+44 (0) 0121 780 2329 B40 1PJ

** Please fax any order forms containing card payment details**


Furniture and Floor Covering Order Form

Page 1 of 2 10/02/2017

Show



CODE QTY DESCRIPTION COLOUR UNIT PRICE TOTAL

SUB TOTAL £

Accidental Damage, Loss or Destruction option is provided to cover 10 times the hire value of the items. If you wish us to

provide this option please add 6% of the total, excluding VAT in the space provided.

FLOOR COVERING (if applicable) £

ACCIDENTAL DAMAGE (6% of total) £

VAT £

GRAND TOTAL £

A cancellation charge will be invoked in respect of cancelled order.

Whilst every effort is made to ensure an exact colour match we cannot be responsible for varied colour supplied due to the batch production.


To place your order online, please visit https://ordering.ges.com/000020853 or email your order to [email protected]. For our full brochure visit http://brochures.ges.com/exhibitorservices2017/#p=1

Hall/Stand No. Company


Post Code

Telephone Fax

Email Signature











Furniture and Floor Covering Order Form

Page 2 of 2 10/02/2017

Show



CODE QTY DESCRIPTION COLOUR UNIT PRICE TOTAL

TOTAL

PREFERED LAYING DATE………../………../…………. Please round up and state your measurement in metres.

Carpet is supplied on an outright sale and price includes the cost of laying only, however it must be removed (including the fixing tape) at the end of the exhibition by the client or agent. GES can offer a removal service for a small fee.

Please lay carpet:

N.B these instructions are for carpet laying only. Separate instructions should be given to your stand contractor if floor flats or a raised platform are

required. If floor covering is to be laid in a non-rectangular shape, please supply an accurate drawing in the grid provided with full sizes listed or a full-scale plan. This will allow you to make savings by keeping waste to a minimum.

A cancellation charge will be invoked in respect of cancelled order.

Whilst every effort is made to ensure an exact colour match we cannot be responsible for varied colour supplied due to the batch production.


To place your order online, please visit https://ordering.ges.com/000020853 or email your order to [email protected]. For our full brochure visit http://brochures.ges.com/exhibitorservices2017/#p=1

Hall/Stand No. Company


Post Code

Telephone Fax

Email Signature


To Raised Platform Direct to Hall Floor Removal Service 72p per m2 To Floor Flats To Plan Enclosed

Return form to: ServiCentre

GES Exhibition Services Silverstone Drive, Gallagher Business Park, Coventry West Midlands, CV6 6PA

T: +44 (0) 844 8793 226 F: +44 (0) 2476 380 220 E: [email protected]











SEC Exhibitor Order FormSEC Ltd, Glasgow, G3 8YW

Tel 0141 275 6218

All enquiries to [email protected]

Quantity Rate Total Cost

Exc. VAT

Telephony Services

Hardwired Internet Connection£256.25

£410.00

£820.00

£76.88

Wireless

First exhibitor Wireless - 15 Mb £205.00

£76.88

WiFi enabled high bandwidth internet connection (customer provides access point for up to 5 devices) £358.75

WiFi enabled high bandwidth internet connection (with SECC configured access point for up to 5 devices) £512.50

Equipment Hire

PC / Laptop package (Includes 10Mb internet connection or premium Wifi access) £358.75

£205.00

£307.50

£153.75

£41.00

£76.88

Phone Charging Units (Price per day)

£153.75

£51.25

£76.88

£25.63

Sub Total

VAT

Grand Total

First high bandwidth internet connection - 50 Mb

Each subsequent exhibitor wireless connection

iPad stand

iPad

iPad lockable case

Laser printer (Black & White)

Laser printer (Colour)

All prices for duration of the show except phone charging units.

Prices Valid: 1st April 2017 - 31st March 2018

Small phone charger (No charge for users)

Floor standing phone charger (£1 charge for users)

Small phone charger (£1 charge for users)

£93.42

£226.69

Description

N.B This is a direct dial analogue line suitable for fax machine/PDQ's. Handsets

available on request.

Terminates in an NT-1 box with 2 x 64kpbs/RJ45 outlets. Suitable for Radio

broadcast with Clients own codex machine



ISDN2 line

Telephone line - line only

Each subsequent internet connection

Floor standing phone charger (No charge for users)

EVENT DETAILS

Event Name Event Date

Stand Name Stand No.

Please Note:- It is the responsibility of the exhibitor/contractor to advise us of any change of stand number or location.

Any associated remedial work will incur additional charges

Invoice DetailsTitle. Mr/Mrs/Miss ……………….First Name ………………………………….Surname …………………………….

Email address ……………………………………………………………………..Tel No ……………………………….

Invoice address ……………………………………………………………………………………………………………..

Country …………………………………………………….. Postal code ………………………………………………..

Payment

Credit Card

Debit Card

Cheque Expiry Date

Bacs Bacs Details Sort code 82-48-08

SEC Ltd Acc No. 50217238

VAT Registration Number Clydesdale Bank Swift Routing No. CLYDGB2S

14 Bothwell Street IBAN:-GB19CLYD82480850217238

*We Do Not Accept Amex* Glasgow, G2 6QY

SUMMARY SPECIFICATION OF SUPPLY1. Telephone Services(a) A supply includes the installation, maintenance and removal of a telephone line which normally terminates in a standard line jack unit, in a position on the stand as indicated on the customer's dimensional drawing.(b) The service is metered and the cost includes the first £10 of call charges. Call charges over £10 will be invoiced separately

2. Internet Access(a) A supply includes the installation, maintenance and removal of items as requested, in a position on the stand as indicated on thecustomer's dimensional drawing, For hard wired internet connections a CAT5 UTP cable will be presented at the customer's stand.(b) Responsibility for configuration of IT services rests with the customer, unless configuration has been ordered separately.(c) SEC reserve the right to disconnect any unauthorised wireless networks

CONDITIONS OF CONTRACT1. In this document "SEC" means Scottish Event Campus Limited.2. If by reason of force majeure, labour difficulties or shortages of materials or any other cause outside the control of the SEC, SEC is unable to provide all or any of the services ordered by the customer during the whole or any part of the duration of the exhibiiton, the customer's rights shall be limited to the return of a corresponding proportion of the charges paid by him for such services.3. SEC will not be liable for damage to property or death or injury caused to any persons by or in any way connected with the services agreed to be provided, except only where such damage or death or injury is occassioned by the negligence of SEC, its employees or agents.4. On no account will SEC be liable for consequential loss suffered by the customer howsoever caused.5. Orders placed less than 7 days before the first day of build up will not be carried out until after completion of orders already received. Late orders will only be accepted subject to availability.6. SEC reserve the right to refuse to process orders until payment for the supply has been received.7. SEC is sole agent for the installation of telephone/internet lines.8. The customer agrees to a credit check being carried out, the details of which will be kept strictly confidential.CANCELLATIONCancellation of orders will only be accepted when made in writing, where written cancellation is received by SEC later than one week prior to start of build up, the service will be charged at the standard rate.

PLEASE NOTE:-1. Have you enclosed all relevant drawings with dimensions?2. If you require non-standard services please aks for quotations.3. return one copy of this form to the SEC at the above address together with your remittance. Please note your order will not be processed without your remittance4. The SEC will forward you a V.A.T. invoice in due course.5. Any orders outwith the above price on application.6. We note the standard conditions of contract and agree that these will apply.

3 Digit SEC No.

Card Number

SEC Rigging Order FormSEC Ltd, Glasgow, G3 8YW

Tel 0141 275 6218


Event: Date: Stand number: Hall No:

I. Description of item:

II. Construction of item:

III. Attaching points:

IV. Weight:

V. Height from floor level to bottom of item:

VI. Dimensions: wide x drop.

VII. Delivery date and time of item on site:

VIII. Date and time item should be rigged:

(Please note that this cannot be guaranteed)

IX. Mobile telephone number for on-site contact:



Invoice address ……………………………………………………………………………………………………………..


Payment

Credit Card

Debit Card

Cheque Expiry Date






Card Number

3 Digit SEC No.

We have read the conditions of contract A - G and agree that these will apply.

We enclose the relevant payment and drawing.

Name ………………………………………………………. Signature ……………………………………………………

Date ………………………………………………………… For and on behalf of ……………………………………….

Return to: Technical Services Department

Scottish Event Campus

Glasgow

G3 8YW

Tel: 0141 275 6218

CONDITIONS OF CONTRACT:

A. Exhibitiors requiring rigging should submit an order to Technical Services Department of the SEC 14 days

prior to commencement of build up together with a full description of the item(s) to be rigged.

All rigging items must comply with National Arenas Association (NAA) Rigging Guidance.

B. Your order should include the following details:-

i. Total weight of the item to be rigged including attachments, light fittings etc. Where light fittings are

attached give details of how the weight is distributed

ii. Height required from floor level to bottom of item.

iii. Dimensions of item.

iv. Details of how rigging wires may be attached to item.

v. Drawing of stand showing orientation in the hall and the position of the item with measurements in from

perimeter of stand

vi. Day and time the item should be rigged. Items to be rigged are required to be on site as early as

possible, and in any case by the first day of build up.

C. As per our terms and conditions of contract, payment must be received in advance before any work will be

carried out and should be enclosed with your order. SEC reserves the right to refuse to process orders

until payment for the service has been received. A VAT receipted invoice will be forwarded to you on receipt

of payment. A 25% surcharge may be made for late orders and no guarantee can be given that the work

will be carried out.

D. SEC cannot guarantee specific times for work to be carried out.

E. Rigging work contracted to others must first be approved by SEC Ltd. In this instance public/product

liability insurance, rigging plots and test certificates must be submitted to the Technical Services Dept.

14 days prior to commencement of build up. The appointed company must have the necessary credentials

and experience to carry out rigging work.

Please note - It is the responsibility of the exhibitor/contractor to advise us of any change of

stand number or location. Any associated remedial work will incur additional charges.

F. Example costs are as follows. (All cost below are exclusive of VAT) Prices valid from 1st April 2017 - 31st March 2018

Drop WiresHall 1 - roof height 4m - drop wires £91.20 each.

Hall 2 - roof height 9m - drop wires £91.20 each.

Hall 3 - roof height 9m - drop wires £91.20 each.

Hall 4 - high bay area 20m - £114.89 per wire; low bay area 9m - £91.20 per wire.

Hall 5 - high bay area 14m - £114.89 per wire; low bay area 9m - £91.20 per wire.

All suspended structures over 3m will require a minumum of 3 wires with an additional wire every 2m thereafter

Hanging CostsBanner, for example, 3m wide x 2m drop - £93.78 plus drop wire costs

Banner over the above specification - please submit details.Conduit lighting bar - £22.15 per metre.

Lighting trusses - SEC hoist only - £29.97 per metre.

SECC build and hoist - £45.61 per metre.

*Installation of 1 Tonne lifting point - £226.69 per point.

*Hire of Manual Chain Blocks - £33.84 each

* All Rigging orders will be priced individually on application

*All subject to availability

G. In relation to the breakdown of the event, the normal procedure is that most items will be de-rigged on the

day after the last open day of the event. If you require your item to be de-rigged on the last open day, you

should make specific arrangements with the SEC. Your should make arrangements to receive your item

at the time it is de-rigged, failing which it will be left on your stand for collection and it will then be your

responsibility to ensure that it is picked up by you or your representative(s). SEC will accept no liability

for the item after it is de-rigged. Any items left for a period of time will be charged for disposal.

Event Services Prepayment OrderSend with remmitance to:

SEC Ltd, Glasgow, G3 8YW

Tel 0141 275 6218


Prices Valid:ORDER: PLEASE SUPPLY building and/or aerial services and/or pipework mains in the 1st April 2017 -

position detailed on the attached drawings as indicated below: 31st March 2018

Item Description Amount Early Bird Rate*Standard

RateTotal £

Natural gas up to 28mm

(Connections above 28mm price on request)

Compressed air

1/2" BSP 100 psi (state vol. required)

Water Services

Splash & Dash (unconnected water supply up to 150 litres)

Exhibitors responsible for disposal of water - 1 Fill Only

Industrial Spa Bath Package (150-2500 litres) £304.87 £406.49

Includes 1 fill and top-ups, draining of unit,

temporary electrical supply to pump

Connected Water Supply 1/2" Supply £196.22 £261.62

Connected Water & Waste supply

1/2" Supply(s) and 1 1/2" drain(s)

Additional Water Connection £76.59 £102.12

Additional Waste Connection £76.59 £102.12

Appliance requiring service ……………………………….

Floor Fixings 8-14mm £25.60 £34.13

Floor Fixings 16-28mm £36.96 £49.28

Television aerials UHF/VHF single point £146.44 £195.25

Hire of 60' reach hoist plus operator (price per hour) £65.41 £87.21

Hire of forklift truck plus operator (price per hour) £65.41 £87.21

N.B Forklift/Hoist hire - Min 4 hour charge may apply - subject to availability

Nominated Contractor provides priority service, with SEC being minimal support

Cleaning

Specialist Clean (Exhibits, hard floors & multi-tiered stands) P.O.A P.O.A

N.B All carpeted stands will be vacuumed daily FOC

Waste Management (NB All boxes must be flat packed prior to SEC uplift)

35 Yard Skip £717.50

8 Yard Skip £563.75

Skip Hire Waste - 7 days' notice is required for hiring skips

Pallet Removal (per pallet) £7.10

Literature (per box) £5.92

Licensed Security Staff £23.69

Dedicated to your stand (price per hour)

Sub Total

VAT

Grand Total

£523.23

£549.66 £732.88

£390.87 £521.16

£73.30 £97.73

£392.42

TECHNICAL AND NON STANDARD ENQUIRIES - Contact Technical Services Dept. at the address above

* NOTE: EARLY BIRD RATE APPLIES TO ORDER RECEIVED NO LESS THAN 7 DAYS BEFORE THE FIRST DAY OF BUILD UP.

IMPORTANT:

1. Have you enclosed all relevant drawings with dimensions?

2. If you require non-standard services please ask for quotations

3. Return one copy of this form to the SEC at the above address together with your remittance.

Please note your order will not be processed without your remittance.

4. The SEC will forward you a V.A.T. invoice in due course.

5. Any orders outwith the above price on application

6. We note the standard conditions of contract overleaf and agree that these will apply.

EVENT DETAILS

Event Name Event Date

Stand Name Stand No.

Please Note:- It is the responsibility of the exhibitor/contractor ro advise us of any change of stand no or location.

Any associated remedial work will incur additional charges



Invoice address ……………………………………………………………………………………………………………..


Payment

Credit Card

Debit Card

Cheque Expiry Date






Card Number

3 Digit SEC No.

In this document "SEC" means Scottish Event Campus Limited.

SPECIFICATION OF STANDARD SUPPLY

1. The standard supply includes the installation, maintenance and removal of the supply pipe which terminates in a stop

cock and one connection on the equipment requiring the service at a position on the stand as indicated on the customer's

dimensional drawing.

2. The service is not metered and the price includes the cost of water, air or gas used.

3. Floor fixings are of the Fischer removal bolt type. This allows for the supply of the bolt, fixing with plant in position,

removal and making good of the floor at the end of the exhibiton, The floor fixing is not suitable for up thrust or pull out

loads without provision of an approporiate anchor block.

4. Television aerials allows for the installation, maintenance and removal of the aerial cable which terminates in a standard

plug and single connection on the stand.

STANDARD CONDITIONS OF CONTRACT

1. If by reason of force majeure, labour difficulties or shortages of materials or any other cause outside the control of the

SEC, SEC is unable to provide all or any of the services ordered by the customer during the whole or any part of the

duration of the exhibition, the customer's rights shall be limited to the return of a corresponding proportion of the charges

paid by him for such services.

2. SEC will nor be liable for damage to property or death or injury caused to any persons by or in any way connected with

the services agreed to the provided, except only where such damage or death or injury is occasioned by the negligence

of SEC, its employees or agents.

3. On no account will SEC be liable for consequential loss suffered by the customer howsoever caused.

4. Orders placed less than 7 days before the first day of build up will not be carried out until after completion of orders

already received. Late orders will only be accepted subject to availability.

5. SEC reserve the right to refuse to process orders until payment for the supply has been received.

6. SEC is sole agent for the installation of floor fixings, aerial signal cables, water, air and gas.

7. CANCELLATION & LATE ORDERS

Cancellation of orders will only be accepted when made in writing. Where written cancellation is received by SEC later

than one week prior to start of build-up, the service will be charged at the full rate

For use by the EXHIBITOR/CONTRACTOR FOR

ADDITIONAL TECHNICAL INFORMATION

Documents

General Information Exhibition & Marketing Formslf.exhibiting.me/sites/default/files/SLF Forms Only_0.pdfGeneral Information Exhibition & Marketing Form EITHER FILL IN YOUR FORM ONLINE