Embed Size (px)
Citation preview
LG System Inc.
GENERAL LEDGER
CHART OF ACCOUNTS
CONSTRUCTION
DOCUMENT VERSION 1.0.3
Copyright by LG System Inc. ©2007-2008. All rights reserved. No part of this manual shall be reproduced, stored in a retrieval system, or transmitted by any means, electronic, mechanical, photocopying, recording, or otherwise without written permission
from LG System Inc.
VERSION MATRIX
Release Date Version 1.0.0 Initial document release. Software version 1.1.0.13
28 Feb 2008 1.0.1 Update after review. Software version 1.1.0.31
15 May 2008 1.0.2 Update after GL Reporting
21 June 2008 1.0.3 Task Pane images & minor changes
Published: Saturday, June 28, 2008
TABLE OF CONTENTS
About LG System Inc. ...................................................................................................................... 1 Company Information ...................................................................................................................... 1
Members List: .............................................................................................................................. 1 Contact Information ......................................................................................................................... 2 Welcome! ......................................................................................................................................... 3 About This Manual ........................................................................................................................... 3 Introduction to General Ledger Chart of Accounts .......................................................................... 5 Starting the Program ....................................................................................................................... 6 Clickonce Installation ....................................................................................................................... 7 Add a Component .......................................................................................................................... 14
How to Add Natures. .................................................................................................................. 14 Add an Account to the Standard Chart .......................................................................................... 16 Add Tags ....................................................................................................................................... 19 Bulk Add Nature Accounts............................................................................................................. 20 Tips and Tricks .............................................................................................................................. 21 Add to the To-do List ..................................................................................................................... 21 Initial Implementation Structural Decisions ................................................................................... 23
Charts: ....................................................................................................................................... 23 Level........................................................................................................................................... 23 Function ..................................................................................................................................... 23 Activity ........................................................................................................................................ 24 Nature ........................................................................................................................................ 24 Type ........................................................................................................................................... 24 Nature Group ............................................................................................................................. 24 Type Group ................................................................................................................................ 25
The Standard Chart ....................................................................................................................... 25 Examples: .................................................................................................................................. 25
Example 1 .............................................................................................................................. 25 Example 2 .............................................................................................................................. 26 Example 3 .............................................................................................................................. 27
Fields.......................................................................................................................................... 27 Account Code ......................................................................................................................... 28 Locality ................................................................................................................................... 28 Level, Function, Activity, Nature, and Type ........................................................................... 28 Description ............................................................................................................................. 28
Additional Charts ........................................................................................................................... 28 Additional Accounts ....................................................................................................................... 29 Re-order Accounts ......................................................................................................................... 29 Delete an Account ......................................................................................................................... 29 Add a new component to the structure for later use ..................................................................... 30 Change Account Position .............................................................................................................. 32 Account Tags ................................................................................................................................. 32
Carry Forward To Field .......................................................................................................... 33 ABS Code ............................................................................................................................... 33 Notes ...................................................................................................................................... 33
GL Reporting ................................................................................................................................. 34 GL reporting consists of 2 main areas ....................................................................................... 34 1./ Standard reports all will find useful: ...................................................................................... 34 2./ Designer Reports specifically created .................................................................................. 34 2.a Report Designer ................................................................................................................... 35 2.b Report Generator ................................................................................................................. 36 All Reports Output to Report Viewer .......................................................................................... 36 Column Expressions .................................................................................................................. 37 The Node types available are: ................................................................................................... 37
Named Constant .................................................................................................................... 37 Numeric Literal ....................................................................................................................... 38 GL Data point ......................................................................................................................... 38 Addition Operator ................................................................................................................... 38 Subtraction Operator .............................................................................................................. 39 Multiplication Operator ........................................................................................................... 39 Division Operator .................................................................................................................... 39 Percentage Operator .............................................................................................................. 39
An Example: ............................................................................................................................... 39 Other Examples ......................................................................................................................... 40
Compare two columns with Variance ..................................................................................... 40 Report to end of previous month ............................................................................................ 41 Report to end of previous month by Named Constant ........................................................... 41 A historic period relative to today ........................................................................................... 41
Clickonce ....................................................................................................................................... 43 Clickonce Updates ......................................................................................................................... 43 Security .......................................................................................................................................... 45 Toolbars ......................................................................................................................................... 47 Menu .............................................................................................................................................. 47 MDI Toolbar ................................................................................................................................... 48
Save Button ............................................................................................................................... 48 Search button ............................................................................................................................. 49 Print Button ................................................................................................................................ 49 Print Preview Button .................................................................................................................. 49 To-Do Button .............................................................................................................................. 49 Calculator Button ....................................................................................................................... 49 Calendar Button ......................................................................................................................... 50 Email Inbox Button ..................................................................................................................... 50 Contacts Button ......................................................................................................................... 50 New Email Button ...................................................................................................................... 50 New Task Button ........................................................................................................................ 50 New Appointments Button ......................................................................................................... 50 Date Button ................................................................................................................................ 50 Cancel Unsaved Changes Button .............................................................................................. 51 Data Source ............................................................................................................................... 51
To-do List ....................................................................................................................................... 51 Status Bar ...................................................................................................................................... 52 Add to the To-do List ..................................................................................................................... 54
Toolbars ..................................................................................................................................... 54 Task List ..................................................................................................................................... 55 Assignments .............................................................................................................................. 55 Attachments ............................................................................................................................... 55
To-do List ....................................................................................................................................... 55 Current Tasks ............................................................................................................................ 56 Assignment ................................................................................................................................ 56 Attachments ............................................................................................................................... 57
Report Viewer ................................................................................................................................ 58 Command Buttons ..................................................................................................................... 59
Show or hide document map ................................................................................................. 59 Show or hide parameter area ................................................................................................. 59 Return to the parent report ..................................................................................................... 59 Stop report rendering ............................................................................................................. 59 Refresh report ........................................................................................................................ 60 Print report .............................................................................................................................. 60 Print layout view ..................................................................................................................... 60 Page setup ............................................................................................................................. 60 Export report ........................................................................................................................... 61
Search ........................................................................................................................................ 62 Glossary......................................................................................................................................... 63
Index .............................................................................................................................................. 71
LG System Inc. Chart of Accounts Construction
ABOUT LG SYSTEM INC.
COMPANY INFORMATION
LG System Inc. is an incorporated association of member councils, commercial and government-like bodies with the objective of controlling our IT direction.
This includes:
Copyright to source code
Open source distributions
Members List:
Clare and Gilbert Valleys Council
District Council of Elliston
Flinders Ranges Council
Regional Council of Goyder
District Council of Karoonda East Murray
District Council of Kimba
Wudinna District Council
District Council of Loxton Waikerie
District Council of Mount Remarkable
Naracoorte Lucindale Council
District Council of Orroroo Carrieton
District Council of Peterborough
District Council of Streaky Bay
Chart of Accounts Construction
- 2 -
CONTACT INFORMATION
Phone:
1300 792 393
Fax:
(08) 8127 8033
Email:
Address:
PO Box 6161
West Lakes Shore SA 5020
Chart of Accounts Construction
- 3 -
WELCOME!
LG System Inc. develops software for local government.
Use the General Ledger Chart of Accounts Construction tool to create and edit your chart of accounts.
The program has been developed using Microsoft Visual Studio 2008, a state of the art development environment using the .NET framework. That means the program has been developed using the latest software development tools to create a robust, stable program that offers good data security. It is designed to tightly integrate with Windows operating systems.
ABOUT THIS MANUAL
This manual forms part of the documentation for Chart of Accounts Construction. The whole range of project documentation includes printed manual(s), help files, training notes and exercises, and online tutorials.
The manual has a "how to" and reference sections. The "how to" section is designed to get you "up to speed" with the program and teach you to complete routine tasks in the quickest time. Once you have learned the basics, the reference section will fully explain all the programs features.
There are several notations used throughout the documentation and are there to provide extra information:
Tip
A tip is something that will make your life
easier. Ignoring a tip will not affect the program.
Note
A note is important information that you
should understand so that you get the most out of your program.
Chart of Accounts Construction
- 4 -
Caution
A caution is very important information. If
you do not understand what it says you should get someone to explain it.
Chart of Accounts Construction
- 5 -
INTRODUCTION TO GENERAL LEDGER CHART OF ACCOUNTS
The General Ledger Chart of Accounts is the heart of the core financial component of the LG System Inc. suite of software.
This manual explains the use of the Chart of Accounts Construction.
The LGE General Ledger is a flexible, n-dimensional online ledger with the following features:
You can filter by:
o Locality
o Level
o Function
o Activity
o Nature Group
o Nature
o Type Group
o Type
o Tags
You can have as many charts as you wish; trial balance is the base chart
The model chart complies with current requirements. If this chart is used, you change generic accounts to your specific needs
Accounts can be totalled by their chart position
Accounts can be arranged using drag and drop, and the ordering is by account code only within the same level of the chart tree
Accounts can be set as total accounts, and totalling is dynamic – not dependent upon a report
Transactions are batched for summary and audit but there is no bridging file or integration required
Tooltips assist navigation through the tree view where the full account name can be seen
Chart of Accounts Construction
- 6 -
STARTING THE PROGRAM
The LG System Inc. Chart of Accounts Construction uses clickonce technology to ensure you have the latest version of the software.
With clickonce, LG System Inc. copies updates to your server whenever it releases an update.
When you open the program, it will check your server to see if there is a newer version. If there is, the program updates itself after seeking confirmation that you wish to update.
Caution
Install newer versions of your program as
soon as they are available.
How To Instructions
- 7 -
CLICKONCE INSTALLATION
You will need to be an administrator to install an application using clickonce. The steps to install are:
1. Open your Internet browser
2. Type "http://lgeclickonce/lgeproduction" in the address bar
3. Click the go button
A new document window opens with links to install PIAs (Primary Interop Assemblies), the Report Viewer, and LG System Inc. applications. This
page will ultimately be replaced my LGE Main Menu launch page
If you need to install the Microsoft Office Professional 2003 PIAs follow steps 4 to 8.
4. Click the link to Office PIAs
The Office PIAs allow tight integration between the LG System Inc.
application and Microsoft Office.
How To
- 8 -
5. Read the security message. If you agree with what it says click the save button
6. Save the installer to the desktop
a. Click the desktop icon on the save dialog
b. Accept the default name
c. Click the save button
How To
- 9 -
A dialog showing download progress opens...
...that changes when the download has finished
7. When the download is complete click the run button
How To
- 10 -
8. Review the security warning and if you accept it click the run button
A dialog showing configuration progress will open
The installation of the PIAs is now complete. If you need to install the Microsoft Reporting Services Report Viewer, follow steps 9 to 14.
9. Click the link to the report viewer
The report viewer allows you to view, print, and save reports.
10. Read the security warning and then click the save button
11. Save the report viewer installer to the desktop by clicking the desktop icon on the "save as" dialog box (the default file name is fine), followed by the save button
How To
- 11 -
12. When the download completes, click the run button
13. Review the security warning message and if you accept what it says click the run button
14. Follow the Report Viewer Setup Wizard
You will have to accept the End User Licence Agreement to complete the setup process
The report viewer is now ready for use. The next step is installing the application. The instructions use Records Management as an example.
15. Click the link to the module you are installing
The document window will show a page with a list of applications for the module.
16. Click the link to the application you are installing
An information page about the application opens, listing prerequisites. If you have followed these steps, your computer will meet the prerequisites.
How To
- 12 -
17. If your computer meets the prerequisites, click the "launch" link
The application will install and run. You have finished the installation
process.
A dialog box confirming the application is checking for updates will
display.
How To
- 13 -
18. Read the security warning, then click the install button to continue the installation process
Once the application has installed, it will open ready for use.
How To
- 14 -
ADD A COMPONENT
You can add your own components that make up an account.
Components you can add to are: levels, functions, activities, natures, and types. The process is the same for all components. All components have a code and description. Functions, natures, and types have an additional field, read from a drop down list.
Natures are shown as a typical process; variations are highlighted where they occur.
How to Add Natures.
Caution
A flashing exclamation mark means a field's data is incorrect.
1. Click the Natures tab
For other components, select the appropriate tab.
2. Click the Add nature button
Other components have their own add buttons.
3. Select the Nature type from the drop down list
Functions have a drop down list for Report Function and Types have a Type Group. Levels and Activities do not include a drop down list.
How To
- 15 -
4. Add the Nature code
You can use a numeric or text value.
5. Add a Description
Description is optional although it is a good idea to include a description to help other users.
Caution
1. You cannot post to a total account
2. The account code can be alpha-numeric
3. The account code cannot contain spaces
6. Click the Save button to save your work
Note
It is a good policy to "save often". If you
have not saved for a long time and cancel changes, you can lose your unsaved work.
If you have unsaved changes [edited]
appears in the status bar as a warning.
How To
- 16 -
ADD AN ACCOUNT TO THE STANDARD CHART
You can add your own accounts to the standard chart (trial balance) and copy them to other charts.
To add an account to the standard chart:
1. Select the Trial Balance chart from the tree view
2. Click the Add new account button
The account code creation dialog opens.
Tip
If you select a folder in the tree view before clicking the add button, the newly created account will use the selected folder's position as its default.
How To
- 17 -
Note
Locality is a maintenance setting, not used in this process.
3. Select the account Level from the drop down list
4. Select the Function
5. Select the Activity
6. Select the Nature
Nature is optional.
7. Select the Type
Type is optional. See "Add a Component" on page 14 to add extra levels, functions, activities, natures, and types.
8. Enter a Description
Description is optional but it is a good idea to enter a description about the account for other users.
9. If the account will have child accounts select Total Account
Total accounts will not allow transactions to be posted to them. Any
account that has children is automatically flagged as a total account. Use
How To
- 18 -
this flag to protect an account that may be given children accounts at sometime in the future.
Caution
1. You cannot post to a total account
2. The account code can be alpha-numeric
3. The account code cannot contain spaces
10. Click the OK button
11. Click the Save button to save your work
Note
After you have created your accounts in the trial balance chart you can copy them to the other charts.
See "Delete an Account" on page 29
How To
- 19 -
ADD TAGS
Tags are an alternative index that allows association of unrelated accounts.
To apply a tag an account:
1. Select the account in the tree view
2. Click the Details tab
3. Select the tag from the Tags drop down list
4. Click the Apply tag to account button
If you need to create additional tags:
1. Click the text in the Tags drop down list
The current tag should be highlighted and the list is in add mode.
2. Enter the new tag
3. Click the Apply tag to account button
How To
- 20 -
BULK ADD NATURE ACCOUNTS
1. Click the Naturetab
2. Click Clear Standard List
3. Select the nature accounts you want to apply in the session by clicking the Standard check box
4. Select the target account required to have the nature accounts applied in trial balance from the Type drop down list
5. Click Create default natures button at the top of screen
How To
- 21 -
TIPS AND TRICKS
There are some useful shortcuts in the tree view that are accessed using a right mouse click to open a context sensitive menu.
1. Syncronize Charts sets the currently selected account as the selected account in other charts.
2. Hold Open applies to total accounts folder containers. If a total accounts folder containers is set to ‘hold open’ then the report will print detailed accounts down to one level of the accounts below the ‘hold open’ total accounts folder container. Note: Sub Header and Sub Total flags will not have any effect unless the chart has a ‘hold open’ to the level of these flags.
3. Sub Header flags results in the flagged account printing out in bold. Used in conjunction with hold open it can be used to allow deeply nested accounts to be bolded and printed beyond the normal summary print.
4. Sub Total will print values of the account flagged as ‘sub total’.
5. Set Carry Forward to is a bulk maintenance feature that uses the current selected account's code as the input for the Carry Forward field on the Details tab page for all accounts below the selected account. This will override any existing carry forward accounts in this group. They can be individually set to something else if required.
ADD TO THE TO-DO LIST
You can assign a task to someone else's to-do list.
How To
- 22 -
To assign a task:
1. Click the new task button
2. Select task Status from the drop down list
The choices are Action Required, Actioned, Closed, Declined, Forward,
and FYI (For Your Information).
3. Select the responsible Officer from the Assigned To drop down list.
4. Select the Assigned By employee
The current logged-on user is the default, but you can select a different employee if you are assigning a task on their behalf.
5. Select the task's deadline from the Required By calendar
6. Add any notes
7. Include the attachments for the task by selecting the Assigned check box
8. Click the Done button
Reference Section
- 23 -
INITIAL IMPLEMENTATION STRUCTURAL DECISIONS
Before you jump in and start creating your chart, take a few minutes to consider the finished product. The General Ledger ships with a standard chart that will satisfy most users after a little customisation.
Charts:
The standard chart of accounts contains the following charts:
1. Trial Balance
All posting accounts must exist in the trial balance first. The balance sheet is achieved within the trial balance.
2. Income Statement
The income statement is pre-populated with basic level nature accounts, i.e. basic income statement implementation and not the full model chart implementation needed for all notes.
3. Job Costing for Roads
A chart with selected road components, provided as an example.
4. Capital Expenditure Chart
A Chart with selected Capital Items, provided as an example.
Note
This version of Chart of Accounts Construction does not permit users to create additional charts. If you need another chart please contact support.
Each account has a unique identifier derived from its chart location.
Level
Each level is identified by the first two digits in the account code. For example,
Current Assets Cash level is 11.
If you need more Levels you can create them.
Function
Each function is identified by the next three digits in the code, e.g. xx990 for
Balance Sheet function.
Create extra functions if you need them.
Reference
- 24 -
Activity
A model set of activities is provided. You will need to change the generic account name to match your own name. For example, if you have a caravan park called "The Groves", change Caravan Park 1 to "The Groves Caravan Park".
Activity is designated by three digits, e.g. xxxxx101 is Petty Cash.
Nature
Nature accounts use three digit identification. You can use as many nature accounts as you need by adding to those provided in the basic implementation.
For example, Rates Declared Income:
1. If you want just one nature Account for this use:
xxxxxxxx100 Rates Declared.
2. If you want to split Rates by components then implement:
xxxxxxxx110 General Rates Declared...
through to
xxxxxxxx149 Rates Accruals.
Type
A two digit Type is used; e.g. xxxxxxxxxxx01 for Service Charge 1.
This provides another level of detail without the need for additional nature accounts. You can easily create more types if you find you need them.
Nature Group
Use nature group accounts to aggregate nature accounts. An example of their purpose is as follows:
The Income Statement has a grouping of Nature Accounts including:
Materials
Contractors
Other
The income statement in the South Australian model chart expresses these nature accounts as one line; called ‘Materials, Contract & Other’ The S.A. model chart
Reference
- 25 -
aggregation is achieved by nature group accounts.
Note
The chart does not support spaces in account numbers.
Type Group
You can aggregate type accounts using type group.
This classification is useful in fixed asset ranges where the account tree has many levels and the components of the fixed asset grouping need aggregating.
All of the above components can be added as you need them, although it is better to create them in advance. See "Add a Component" on page 14
THE STANDARD CHART
The Standard Chart is structured in the form:
Organisation Name
Balance Sheet
o Assets
o Liabilities
o Equity
o Income Statement
Examples:
Example 1
The first Balance Sheet Account is Petty Cash – code 11990101
Account code construction uses the Add an Account process as follows:
11 Current Assets Cash Level
990 Balance Sheet Function
101 Petty Cash Activity
Reference
- 26 -
Example 2
The first income statement account is elected members charges, code 74005000200
The Account code, constructed using the Add an Account function, is created as follows:
74 Core Income Statement Income Level
005 Elected Members Function
000 Charges Activity
200 Statutory Charges Nature
Reference
- 27 -
Example 3
Another example account, where type is in use is inventory revaluation, is 1399050003613
The Account code, constructed by the Add an Account function is as follows:
13 Current Assets Inventory Function
990 Balance Sheet Function
500 Inventory Activity
036 Revaluation Increment/Decrement Nature
13 Increment Type
Fields
The fields on the create account dialog are:
Reference
- 28 -
Account Code
The account code is a unique number that draws it values from level, function, activity, nature, and type.
As you add the detail to the account, the account code updates to show its current value.
Locality
Locality is for maintenance purposes.
It is used to consolidate charts, such as when councils amalgamate. Under normal circumstances you would not change this value.
Level, Function, Activity, Nature, and Type
These fields define the component's level in the chart of accounts.
They read the values maintained using each of the tabs. You can add new ones if required.
Description
Use the description field for extra text about the account and its use.
ADDITIONAL CHARTS
Adding charts requires a change to the underlying database.
There is no facility for users to create charts. If you need additional charts please call support to arrange the changes to your data views.
The base chart is trial balance. All accounts must first exist in the trial balance and accounts can only be created in the trial balance chart.
Once created, A trial balance account can exist in other charts. Alternate charts are created for a different view of the data. Other charts can have their own totalling.
Examples of other charts include:
Income Statement
Capital Expenditure Chart
Job costing chart
Once an alternate chart is created,copy accounts by dragging them from the trial balance to the alternate chart.
Reference
- 29 -
ADDITIONAL ACCOUNTS
You create new accounts in the trial balance tree view.
When the accounts are part of the trial balance, drag and drop from the trial balance to the required chart. Drag and drop from one tree (chart) to another. This copies, rather than moves, an account.
Caution
The account must always be copied from the trial balance.
RE-ORDER ACCOUNTS
To re-order the accounts on the same branch of the chart tree:
1. Create new accounts with Account Numbers in a sequence that will be in the order required
2. Drag the children from the old accounts to the new accounts
3. Delete the now empty old accounts
4. Save
DELETE AN ACCOUNT
You can delete an account, provided it meets the following criteria:
1. Has no transactions
2. Is not a parent account in any chart
3. Is not a control account
4. Is not the destination for any of
a. Carry Forward
b. Float To
c. Indirect posting
To delete an account:
1. Select the account in the tree view
If the account meets the conditions, the delete button is enabled.
2. Click the delete account button
3. Click the save button
Reference
- 30 -
ADD A NEW COMPONENT TO THE STRUCTURE FOR LATER
USE
You can add a new component to the structure for later use. The components you can add are: level, function, activity, nature, and type.
On each of the component tabs there is an add button. Clicking the add button opens a dialog for adding the component.
Reference
- 31 -
Caution
1. You cannot post to a total account
2. The account code can be alpha-numeric
3. The account code cannot contain spaces
Nature group or Type groups cannot be added by users, if you require additional groups please contact support.
Activities don't have groups. An activity used in one context can be given a name, for
example 0022 rates revenue, where as 001 is blank so it uses the activity
description.
Reference
- 32 -
CHANGE ACCOUNT POSITION
Account position is easy to change; you can drag and drop the account to its new location.
This method works for folders and files.
Note
If you drag and drop in the same chart, the file or folder is moved to the new location. If you drag and drop from the trial balance chart to another chart, the file or folder is copied to the new chart.
ACCOUNT TAGS
Tags are used as an alternative index. They enable you to reference accounts irrespective of their location within the chart of accounts.
Use the details tab to create, edit, and apply tags.
Tags are listed in the drop down list. Select the one you want by clicking it. To add a tag, type it in the drop down list window.
Reference
- 33 -
To apply the tag, make sure it is displayed in the Tags window and click the Apply tag to account button.
Each account can have as many tags as you need.
Carry Forward To Field
If the account has an annual balance that is reset each financial year, use the Carry Forward To field to set the target account for the annual balance, usually accumulated surplus.
ABS Code
Use this field to record the Australian Bureau of Statistics number for the aggregating classification of this account.
Notes
The Notes field is for your use. Use it for additional information.
Reference
- 34 -
GL Reporting
GL reporting consists of 2 main areas
1./ Standard reports all will find useful:
o Trial Balance
o Income Statement
o Balance Sheet
o Budget Review
o Chart of Accounts
These are found on ‘Report Options’ tab
2./ Designer Reports specifically created
These reports are designed in the ‘Report Designer’ and generated in the ‘GL Report Generator’
Reference
- 35 -
2.a Report Designer
On this tab page the User can define the following:
o Select the Report required, clone one or add one, delete one.
o Report Title · Determine the SQL Report style and layout (basic portrait and landscape defaults included)
o Select the Chart from which the report will select data
o Determine formatting - whether the accounts will be indented when they print
The tree view The left pane of the Report Designer tab displays the GL tree view The tree view is useful here in browsing your account structure over various Charts and also allows the right mouse context sensitive menu so that you can ' Hold open' an account for greater report detail, Set Sub header and Sub totals .
Column Definition Allows the user to define columns as follows:
o Columns are automatically name A,B,C etc The ‘Description’ displays on the report. 16 columns can be defined beyond the automatic column of ‘Account’ containing the Account Code and Name. Note - Column A,B,C determined the order the columns appear left to right.
o Formatting options can be set and differ for the columns as Normal, Bold, Italic, Bold Italic
o Expression is the major work here and is described in Column Expressions below
o
Reference
- 36 -
2.b Report Generator
Having designed a report in ‘Report Designer’ they can be generated from the ‘Report Generator’
The ‘Report Generator’ allows:
o User to pick a previously designed report from the Report Title list.
o Select a date if the current period is specified in the report (note – if defined periods are used in the Report Designer and current period is not, then this date can be ignored)
o Generation of the report by the ‘Generate’ button – note – new reports must be generated before they can be Viewed.
o View a report: you can view a previously generated report, or generate an old or new report for a fresh viewing. Note – structural changes of an existing report will impact on the view of previous report outputs.
The Report Generator has a GL tree view on the right hand pane. This is useful as a structural view of the Trial Balance, but also represents the GL tree view constrained to accounts used in the selected report to their ‘Hold Open’ position. Since this view represents accounts to their ‘Hold Open’ position then this tree view also represents the number of lines on the report.
All Reports Output to Report Viewer
From Report Viewer output can be saved/sent as:
o Xml
o Csv
Reference
- 37 -
o Pdf
o Web Archive
o Excel
o Printer
Column Expressions
This is a major work
In the Report Designer a Column Expression can be created for each financial column. Click the ‘Edit Formula... ‘ button to start the GL Expression Designer
The GL Expression Designer has 2 panes. The left pane summarises decisions made in the right hand pane and the left pane can also be used to navigate to change items selected in the right pane. As Expressions are built they are visible as constructed in the Node expression window.
The Node types available are:
Named Constant
Named constants are variables that remain over time, but their values may change upon another item, eg Current Year. Examples of Named Constants are:
o Current GL Year (relative to the current GLPeriod)
o Current GL period
o B/F GL period (relative to the current or specified year)
o Totals GL Period (Year to Date totals relative to the current or specified year)
Reference
- 38 -
Numeric Literal
Numeric literals are text strings that are taken as input. Eg A Numeric Literal entered of 2008 will always return data for the year 2008, regardless of the current year. A Numeric Literal entered of 2 will always return data for the period of 2 regardless of the current period.
GL Data point
There are pre-defined GL data points consisting of:
o Actual
o Original Budget
o Revised Budget
o Commitment
o Forecast
o Cash Movement (not supported yet)
o Qty (quantity – ie number of transactions)
A GL Data point needs to be given 2 parameters – the Year and the Period. These parameters can be either Named Constants or Numeric Literals. These parameters can be chosen from drop down lists and navigation is aided
Addition Operator
The Addition operator can be used as a first choice node type to
o add a Numeric Literal such as '1' to a Named Constant such as @Current Year to get Next Year, (this applies to other Names Constants - Subtraction, Multiplication, Division, Percentage)
o or a common use may be to add periods together. eg. to obtain values for July and August 2008 the following choices would be made after selecting a column:
Reference
- 39 -
o Addition Operator
o Left pane click first parameter
o Choose GL Data point ACTUAL with year expression = 2008, and Period of 1
o In the left pane select the second addition parameter
o Choose GL Data point with year expression = 2008, and Period of 2
o Note – the Node expression just built is = ( Actual[2008, 1] + Actual[2008, 2] )
Subtraction Operator
The Subtraction operator can be used as a first choice node type to manipulate periods or years together. The Addition Operator sample above applies except the Addition operator is replaced with this operator.
Multiplication Operator
The Multiplication operator can be used as a first choice node type to manipulate periods or years together. The Addition Operator sample above applies here except the Addition operator is replaced with this operator.
Division Operator
The Division operator can be used as a first choice node type to manipulate periods or years together. The Addition Operator sample above applies here except the Addition operator is replaced with this operator.
Percentage Operator
The Percentage operator can be used as a first choice node type to manipulate periods or years together. The Addition Operator sample above applies here except the Addition operator is replaced with this operator.
An Example:
Suppose you wish to have a Report that printed a column consisting of Last Year Actuals Year to Date, and Current Year Actuals Year to Date
The expression would be:
= ( Actual[( @ Current GL Year - 1 ), @ Totals GL Period] + Actual[@ Current GL Year, @ Totals GL Period] )
and this is achieved with the following selections -
o Addition Operator
o First Operand under Addition - GL Data point Actual
o First Operand (under GL Data point) -Change to Subtraction
Reference
- 40 -
o First Operand under Subtraction choose Named Constant -@Current GL Year
o Second Operand under Subtraction choose Numeric Literal -and enter a numeric value of 1
o Second Operand under the Subtraction choose Named Constant - @Totals GL Period
o Second Operand under Addition - choose GL Data point Actual
o First Operand under Second Operand of the Addition - choose Named constant -@Current GL Year
o Second Operand under Second Operand of the Addition - choose Named constant -@Current Period
o
Complex Expressions can be created and can operate on today's date.
In this example the Expression would always add last year and the current year together.
So what have I done in English thanks!
I have taken an addition operator to add 'current year less 1' ie last year, to this year. 'current year less 1 ' is achieved with the GL Year subtraction under the Actual GL Data point. This year result is coupled with @Totals GL Period which achieves 'YTD figures' for the selected year.
The current year calculation is a little easier as the GL Data point Actual is simply given 2 parameters- current year and 'YTD figures'
Other Examples
Compare two columns with Variance
I want to compare August 2008 with August 2009 at an Operating Statement level and create a Variance column. First create the Year columns as follows - GL Data Point with Numeric Literal year of 2007 and period with a Numeric Literal of 2 for August. The create the variance column as follows:
Reference
- 41 -
Report to end of previous month
It is now June 2009 and I want a report column that includes data up to the end of May 2009. his will be a subtraction of the total Year to Date created by the @Totals GL Period, less June 2009 created by the Numeric Literals of 2009 and 12 for June. A more enduring way to create this is in the next example using Named Constants of @Current GL Year and @Current GL Period
Report to end of previous month by Named Constant
I want a report column that always reports to the end of the month prior to the current period. This will be a subtraction of the total Year to Date created by the @Totals GL Period, less a GL Data Point for the current period using Named Constants of @Current GL Year and @Current GL Period
A historic period relative to today
Suppose current year is 2009 and current period is 3, (September). You can define a column expression to return the actual for six months ago: = Actual[ @CurrentYear , ( @CurrentPeriod - 6 ) ]
Reference
- 42 -
In this example you would think this may be wrong - we are in period 3 and subtracting 6. GL Data point in the software detects periods outside 1 -12 and in this case converts the period to 2008 period 9.
Reference
- 43 -
CLICKONCE
To install software using clickonce:
1. Open http://lgeclickonce/lgeproduction with your web browser
2. If the Office PIAs or Report Viewer haven't been installed, follow the Microsoft Office Professional 2003 PIAs and Microsoft Reporting Services Report Viewer links
The Primary Interop Assemblies (PIAs) allow tight integration between the LG System Inc. software and Microsoft Office, while the Report
Viewer is used to view LGE reports.
3. Select the module you are installing from the list
Another web page opens, listing the applications in the selected module.
4. Select the application
A summary page opens, showing the application name and version number, along with any prerequisites.
5. Check the computer meets the prerequisites. If it does, click the launch link to install the application. If it doesn't, click the install button which will install the prerequisites before installing the application
When installation is complete, the application will start. Every time the application starts, it will check the server for new versions. If finds any it will install them automatically, although you will have the option to continue with your existing version.
CLICKONCE UPDATES
Programs installed using clickonce technology check for updates whenever they start.
The clickonce launching application dialog box
If you have the latest software, it will run after the application verification process completes. If it finds a newer version, clickonce will start the update process.
Reference
- 44 -
The clickonce update available dialog box, Records Maintenance
module shown.
Click the ok button to download the update and install it on your computer.
The clickonce update progress dialog box, Records Management
shown.
Once the download has completed the new program will open and run.
Reference
- 45 -
SECURITY
You may choose to limit installations of LGE Software to roles within the organisation. This is incomplete Security in the sense that other Applications the user is able to run (in theory) can interact with LGE SQL database. Also give access to the LGE Menu Clickonce page other LGE Applications could be installed. LGE Security runs much deeper: Security is built into the underlying database so that regardless of method of data entry security principles are enforced. This allows us to open the database to access from third party products including but not limited to Microsoft Office and Crystal Reports. The heart of the security system is a series of extensible Database Roles which may in turn be associated with Domain Users and/or Domain Groups. The default installation is represented below where all your Domain Users will be members of LgePowerUsers and therefore can run any LGE Application. If you want to extend this and create a detailed roles based Security regime you will need corresponding Security Groups on your Domain. Call Support of your Network Support provider for a quote on your detailed plan.
The LGE roles include:
Administrators
Power Users (by default the system is configured with all users in this role)
Public
Public Read Only
Transaction Entry (Users who need to enter any type of financial transaction)
<Module>User (e.g. CR, DR, RA …)
Reference
- 46 -
<Module>Read Only
The system ships with Power Users as a member of all roles other than Administrators which are a member of Power User. Thus a Power User will be able to use all the system except Administration function. Public and Public Read Only are used for elements that are used across many modules. All <module>User roles are members of Public and < Module>Read Only roles are members of Public Read Only. LGE Applications also check the login credentials of the user starting it and disable forms and functions that require security roles the user is not a member of.
Reference
- 47 -
TOOLBARS
Toolbars appear at the top (and sometimes bottom) of the application window. They contain buttons that control aspects of the programs running in the MDI window.
MENU
If you prefer, you can use the inbuilt menus rather than toolbar to control your MDI applications.
Menu Sub menu Sub menu options
Description
File New Open a new (empty) file
Open Open an existing file
Save Save the current file
Delete Delete the current file. The file isn't deleted until the file is saved
Cancel Changes
Cancel all changes made since the last save
Print Sends a screen shot to your printer
Print Preview
Previews a screen shot. You have the option of printing or saving the image
Exit Exit the application
View Toolbar Toggle toolbar show/ hide
Status Bar Toggle status bar show/ hide
MDI forms The MDI forms open can be selected by clicking them in this list.
Tools Email Inbox Open your email inbox
New Create a new email
Calendar Schedule Open your calendar
Appointment Create an appointment
Contacts Open your PIM's contacts folder
Windows Cascade Arrange open forms so that they are equally sized and cascade from top left to bottom right.
Tile vertical Arrange open forms vertically within the MDI window. Clicking the maximise button on any form will return the forms to their normal view
Tile Horizontal
Arrange open forms horizontally in the MDI window
Close All Closes all forms open in the MDI
Arrange Icons
If the forms are displayed as icons will arrange the icons within the MDI window
1..n form name
Selects the specified form
Help Contents Opens the help file to the contents page
Index Opens the help file to the index page
Reference
- 48 -
Menu Sub menu Sub menu options
Description
Search Opens the help file to the search page
About Information about the application such as version number
There may be additional menu items, depending on the user windows within the MDI workspace.
The additional menu items contain commands specific to child documents. For example, if you have a records form open, you may see a "Records" menu item, with "Add New", "View Details", "View Links", and "Search". Clicking these menu items will have the same effect as clicking the corresponding buttons on the child document's toolbar.
Each menu item has a letter underlined showing the keyboard shortcut. For example, File -> Open has the shortcut [Alt] + [F] then [O]. Of course, certain shortcuts common to most programs (such as file open) have an operating system shortcut (file open is [Ctrl] + [O]). Menus show system shortcuts by underlining the shortcut keys.
MDI TOOLBAR
The MDI toolbar contains buttons for overall control. If you click save, for example, all data entry forms you have open are saved. Likewise, cancel changes since save works on all your forms.
The toolbar has the following buttons: save, delete, search, print, print preview, to-do list, calculator, calendar, inbox, contacts, email, tasks,
appointments, today's date, and cancel unsaved changes.
Save Button
The save button will save all changes made on open forms. Once you save, all changes are committed to the database.
You should save your work frequently. After each change, or when you have created a new entry is ideal.
You can use the save feature to your advantage by making sure all data is correct before you save. If you make a mistake, you can cancel all changes to return the data to its original values and then re-enter the corrected data. Remember, the data is not committed until you save.
Reference
- 49 -
Note
If you have unsaved changes the (edited)
caption appears on the left hand side of the status bar.
Search button
The search button opens the search window, taking up the right hand pane of your window and resizing the current window to suit.
You can use the search window to find files using your own criteria, such as keywords, if you do not know the file number.
Print Button
The print button prints the current workspace.
The output is a screen shot of the current view. You can use it to provide hard copy of the current record and file. Support may ask you for a screen shot - if they do this is a quick way to provide it via the fax machine.
Print Preview Button
The print preview button is similar to the print button, except it creates an image of the current workspace that you can print or save.
Once you have saved the screen shot, you can email it.
To-Do Button
The to-do button opens a list of tasks for the logged in user.
The to-do list are tasks generated from LGS applications, for example if a record has been assigned to a responsible officer.
Calculator Button
The calculator button is a link to the system calculator on your terminal.
Reference
- 50 -
Calendar Button
The calendar button is a link to the calendar function of your PIM (Personal Information Manager). In most cases, this will be Microsoft Outlook.
Clicking this button will open your PIM, if it is not already open, and open the calendar section.
Email Inbox Button
The inbox button is a link to your PIM's email inbox.
Clicking the button opens your email inbox if it is not already open.
Contacts Button
The contacts button button is a link to the contacts in your PIM.
Clicking the contacts button opens your PIM if you have not already opened it.
New Email Button
The new email button opens your email program.
New Task Button
The new task button opens your PIM's tasks function.
New Appointments Button
The appointments button opens your PIM where you can view and add appointments.
Date Button
The date button displays the current system date. If it is different from today's date, you should change it. Your network administrator can help you if you do not know how.
If you are in an editable region of a data entry screen, such as the notes field, clicking the date button will insert the system date and logged in user at the cursor point. This is a quick way to add a date stamp and operator name.
Reference
- 51 -
Cancel Unsaved Changes Button
The cancel unsaved changes button cancels changes made since you last saved.
This rollback function is useful when you have made changes to data, but wish to undo your changes and revert to the original data.
Data Source
You can select the data source from the drop down list.
The production option is for your real data, while test allows you to try things without changing the production data. Use this list to enter the test mode.
TO-DO LIST
The to-do list is a quick way to check tasks assigned to the logged in user.
You can sort the to-do list by clicking the column header. The first click sorts in ascending order, the next in descending and so on.
To mark a task as completed or acknowledge the task, select the appropriate status from the drop down list.
Reference
- 52 -
Click the done button to close the list.
STATUS BAR
The task bar, which is at the left of the MDI window, is used to move between the entry window, report options, and the report viewer. Each window, or form, has its own button.
Status Bar:
If you select Test as your data source from the drop down list on the MDI toolbar, the status bar will change its background colour to red.
Click a button to view the window.
Reference
- 53 -
Note re Status bar at bottom:
If you have unsaved changes, the status
bar displays the caption (edited).
Reference
- 54 -
ADD TO THE TO-DO LIST
Some of the LG System Inc. programs allow you to create a to-do task for someone else. Typically it is a responsible officer field with an assign task button.
Note
The documentation for programs that allow you to assign to-do tasks explain how to open the to-do list.
Toolbars
The to-do list toolbar has standard navigation tools to select items in the list, an add task button, and a delete task button.
You can select tasks by clicking them, typing the number in the x of y box on the toolbar, or by clicking the first, previous, next, or last buttons.
The Done button at bottom closes the to-do list window.
Reference
- 55 -
Task List
The task list shows the task name and current status. You can select Status from the drop down list; choices are Action Required, Actioned, Closed, Declined, Forward, and FYI (For Your Information). You can sort the list by clicking on any of the column headings, the sort toggles between ascending and descending sort order.
Assignments
Select the responsible Officer from the Assigned To drop down list. This list only contains employees.
The Assigned By drop down list is restricted to employees as well. The current logged-on user is the default, but you can select a different employee if you are assigning a task on their behalf.
The Required By field opens a calendar control where you can select the task's deadline.
The notes field has the notes from the program you set the task from.
Note
You can edit existing notes or add new notes but the notes are only changed in the to-do list. Changes do not show in the original program.
Attachments
The attachments from the original program are shown.
You can include an attachment in the assigned task by selecting the assigned check box.
TO-DO LIST
To see your to-do list, click the to-do button on the application toolbar.
Reference
- 56 -
Current Tasks
The table on the left side of screen lists your current tasks. You can see when the task was assigned. If you click the column heading (where it says "Assigned"), you can sort the tasks by assigned date. The first click sorts the task in ascending order, the next click sorts descending. Clicking the other column headings will sort the list by the column you have clicked.
The Actioned column is where you enter the date you change the status of an item.
The Status column has a status list. Select the one which matches the item's current status. You can choose from Action Required, Actioned, Closed, Declined, Forward, and FYI (For Your Information).
Assignment
On the right hand side you can see who assigned the task and the required by date.
Below that is a note field. The notes from the original program are included. You can add to these notes or change them as necessary.
Reference
- 57 -
Note
Any changes you make to the note field are to the to-do task only. The notes in the program where the to-do item comes from does not get updated.
Attachments
The lower part of the right hand side is an attachment list. You can open the attachment by clicking it.
Reference
- 58 -
REPORT VIEWER
The report viewer has its own browser bar. There are command buttons for report actions as well as navigation buttons on the bar.
There are command buttons to:
Show or hide document map
Show or hide parameter area
Return to the parent report
Reference
- 59 -
Stop report rendering
Refresh report
Print report
Print layout view
Page setup
Export report
If the command is unavailable on the current report, the command button is grey and clicking it has no affect.
The navigation buttons are for first page, previous page, next page, and last page. You can go to any page by entering the page number in the X of Y box, page 5 in the above example.
You can search a report for a keyword simply by entering it and clicking find. Clicking next will continue the search.
Command Buttons
Show or hide document map
The document map feature is not available with all reports.
If the report has drill down capabilities, meaning you can expand detail for part of the report, you can view the document map allowing you to navigate through the levels of detail.
Show or hide parameter area
The parameter area is not available for all reports.
Reports with a drill down feature use the parameter area to control the drill down process.
Return to the parent report
The return to parent report feature is available on reports with drill down and is used to return to the "top" or starting level of the drill down process.
Stop report rendering
Rendering is the process of preparing a report for printing or for print preview.
The stop rendering button will halt the process.
Reference
- 60 -
Refresh report
The refresh report button will re-run the current report using the existing parameters.
If you want to use different parameters, or run a different report, you will have to return to the report options screen by clicking the button on the status bar.
Print report
The print report button opens the standard Windows printer dialog.
The standard dialog allows you to select a printer, set printer preferences, specify pages to print, and quantity to print. The dialog also allows you to add a new printer to your printer list. Please refer to your system administrator for information on this process.
Print layout view
The print layout view button toggles between the report view and print preview.
Page setup
The page setup button opens the standard Windows "page setup" dialog box.
Reference
- 61 -
Use the "page setup" dialog box to set paper size, source, orientation, and margins.
Please note that some printers override these settings. If your printer is producing unexpected results, check the printer settings. Your system administrator can assist you.
Export report
Use the export button to save your report.
You can save your report in XML, CSV, TIFF, PDF, Web, or Microsoft Excel format.
Reference
- 62 -
Search
You can search for occurrences of any word in a report.
Enter the word in the search box and click find. Clicking next will advance you to the next occurrence until you reach the end of the report.
glossary
GLOSSARY
ANSI ANSI: 1. Acronym for American National Standards Institute. A voluntary, non-profit organisation of business and industry groups formed in 1918 for the development and adoption of trade and communication standards in the United States. ANSI is the American representative of ISO (the International Organization for Standardization). Among its many concerns, ANSI has developed recommendations for the use of programming languages including FORTRAN, C, and COBOL, and various networking technologies. 2. The Microsoft Windows ANSI character set. This set is includes ISO 8859/x plus additional characters. This set was originally based on an ANSI draft standard. The MS-DOS operating system uses the ANSI character set if ANSI.SYS is installed.
AOS AOS: Advanced Online Services. AOS allows the entity to be setup to access secure web-sites.
batch file batch file: An ASCII text file containing a sequence of operating-system commands, possibly including parameters and operators supported by the batch command language. When the user types a batch file name at the command prompt, the commands are processed sequentially. Also called: batch program.
check box Check Box: (Windows Control) An interactive control often found in graphical user interfaces. Check boxes are used to enable or disable one or more features or options from a set. When an option is selected, an x or a check mark appears in the box.
check boxes Check Box: (Windows Control) An interactive control often found in graphical user interfaces. Check boxes are used to enable or disable one or more features or options from a set. When an option is selected, an x or a check mark appears in the box.
CSV CSV: Acronym for comma separated values. Filename extension assigned to text files containing tabular data of the sort stored in database fields.
desktop Desktop: (Operating System). An on-screen work area that uses icons and menus to simulate the top of a desk. A desktop is characteristic of the Apple Macintosh and of windowing programs such as Microsoft Windows. Its intent is to make a computer easier to use by enabling users to move pictures of objects and to start and stop tasks in much the same way as they would if they were working on a physical desktop. See also graphical user interface.
dialog Dialog Box: (Windows Control). In a graphical user interface, a special window displayed by the system or application to solicit a response from the user.
dialog box Dialog Box: (Windows Control). In a graphical user interface, a special window displayed by the system or application to solicit a response from the user.
directories Directory: (Operating System). 1. A catalogue for filenames and other directories stored on a disk. A directory is a way of organising and grouping the files so that the user is not overwhelmed by a long list of them. The uppermost directory is called the root directory; the directories within a directory are called subdirectories. Depending on how an operating system supports directories, filenames in a directory can be viewed and ordered in various ways—for example, alphabetically, by date, by size, or as icons in a
glossary
graphical user interface. What the user views as a directory is supported in the operating system by tables of data, stored on the disk, that indicate characteristics and the location of each file. In the Macintosh and Windows 9x operating systems, directories are called folders. 2. On a network, an index of names and pertinent information related to authorized users and network resources.
directory Directory: (Operating System). 1. A catalogue for filenames and other directories stored on a disk. A directory is a way of organising and grouping the files so that the user is not overwhelmed by a long list of them. The uppermost directory is called the root directory; the directories within a directory are called subdirectories. Depending on how an operating system supports directories, filenames in a directory can be viewed and ordered in various ways—for example, alphabetically, by date, by size, or as icons in a graphical user interface. What the user views as a directory is supported in the operating system by tables of data, stored on the disk, that indicate characteristics and the location of each file. In the Macintosh and Windows 9x operating systems, directories are called folders. 2. On a network, an index of names and pertinent information related to authorized users and network resources.
DNS DNS: 1. Acronym for Domain Name System. The hierarchical system by which hosts on the Internet have both domain name addresses (such as bluestem.prairienet.org) and IP addresses (such as 192.17.3.4). The domain name address is used by human users and is automatically translated into the numerical IP address, which is used by the packet-routing software. DNS names consist of a top-level domain (such as .com, .org, and .net), a second-level domain (the site name of a business, an organization, or an individual), and possibly one or more sub-domains (servers within a second-level domain). 2. Acronym for Domain Name Service. The Internet utility that implements the Domain Name System. DNS servers, also called name servers, maintain databases containing the addresses and are accessed transparently to the user.
drop down list Drop Down List: (Windows Control) A control where clicking an arrow causes a list of values to appear. The list is pre-populated and cannot be edited.
entities entity: An entity is a person, organisation, or any other contact.
entity entity: An entity is a person, organisation, or any other contact.
field Field: (Database Term). A location in a record in which a particular type of data is stored. For example, EMPLOYEE-RECORD might contain fields to store Last-Name, First-Name, Address, City, State, Zip-Code, Hire-Date, Current-Salary, Title, Department, and so on. Individual fields are characterized by their maximum length and the type of data (for example, alphabetic, numeric, or financial) that can be placed in them. The facility for creating these specifications usually is contained in the data definition language (DDL). In relational database management systems, fields are called columns.
fields Field: (Database Term). A location in a record in which a particular type of data is stored. For example, EMPLOYEE-RECORD might contain fields to store Last-Name, First-Name, Address, City, State, Zip-Code, Hire-Date, Current-Salary, Title, Department, and so on. Individual fields are characterized by their maximum length and the type of data (for example, alphabetic, numeric, or financial) that can be placed in them. The facility for creating these specifications usually is contained in the data definition language (DDL). In relational database management systems, fields are called columns.
folder
glossary
Folder: (Operating System). In the Mac OS, 32-bit versions of Windows, and other operating systems, a container for programs and files in graphical user interfaces, symbolised on the screen by a graphical image (icon) of a file folder. This container is called a directory in other systems, such as MS-DOS and UNIX. A folder is a means of organizing programs and documents on a disk and can hold both files and additional folders. It first appeared commercially in Apple Computer’s Lisa in 1983 and in the Apple Macintosh in 1984. See also directory.
folders Folder: (Operating System). In the Mac OS, 32-bit versions of Windows, and other operating systems, a container for programs and files in graphical user interfaces, symbolised on the screen by a graphical image (icon) of a file folder. This container is called a directory in other systems, such as MS-DOS and UNIX. A folder is a means of organizing programs and documents on a disk and can hold both files and additional folders. It first appeared commercially in Apple Computer’s Lisa in 1983 and in the Apple Macintosh in 1984. See also directory.
FTP FTP: 1. Acronym for File Transfer Protocol, a fast, application-level protocol widely used for copying files to and from remote computer systems on a network using TCP/IP, such as the Internet. This protocol also allows users to use FTP commands to work with files, such as listing files and directories on the remote system. 2. A common logon ID for anonymous FTP.
full-text search Full-text Search: The ability to search an entire Help system for a particular word or keyword.
GIF GIF: 1. Acronym for Graphics Interchange Format. A graphics file format developed by CompuServe and used for transmitting raster images on the Internet. An image may contain up to 256 colours, including a transparent colour. The size of the file depends on the number of colours actually used. The LZW compression method is used to reduce the file size still further. 2. A graphic stored as a file in the GIF format.
hard disk capacity Hard Disk Capacity: The amount of memory available on a PC fixed media storage device, usually measured in Giga (1,000,000,000) bytes (Gb) of memory.
HTML HTML: Hypertext Markup Language. A set of tags used to mark the structural elements of text files. HTML files include tags that create hyperlinks to other documents on the Internet.
HTTP HTTP: Hypertext Transfer Protocol. The communications protocol on which the Web is based. HTTP sets rules for how information is passed between the server and the browser software.
HTTPS HTTPS: Hypertext Transfer Protocol Secure. A variation of HTTP that provides for encryption and transmission through a secure port. HTTPS was devised by Netscape and allows HTTP to run over a security mechanism known as SSL (Secure Sockets Layer).
icon Icon: A picture or symbol that represents an object, task, command, or choice users can select by pointing and clicking with a mouse.
icons Icon: A picture or symbol that represents an object, task, command, or choice users can select by pointing and clicking with a mouse.
IIS
glossary
IIS: Internet Information Server. Microsoft’s brand of Web server software, utilizing HTTP (Hypertext Transfer Protocol) to deliver World Wide Web documents. It incorporates various functions for security, allows for CGI programs, and also provides for Gopher and FTP services.
index Index: A list of keywords the user may view to find topics within a Help system.
ISO ISO: Short for International Organization for Standardization (often incorrectly identified as an acronym for International Standards Organization), an international association of 130 countries, each of which is represented by its leading standard-setting organization—for example, ANSI (American National Standards Institute) for the United States. The ISO works to establish global standards for communications and information exchange. Primary among its accomplishments is the widely accepted ISO/OSI reference model, which defines standards for the interaction of computers connected by communications networks. ISO is not an acronym; rather, it is derived from the Greek word isos, which means “equal” and is the root of the prefix “iso-.”
JPEG JPEG or JPG 1. Acronym for Joint Photographic Experts Group. An ISO/ITU standard for storing images in compressed form using a discrete cosine transform. JPEG trades off compression against loss; it can achieve a compression ratio of 100:1 with significant loss and possibly 20:1 with little noticeable loss. 2. A graphic stored as a file in the JPEG format.
JPG JPEG or JPG 1. Acronym for Joint Photographic Experts Group. An ISO/ITU standard for storing images in compressed form using a discrete cosine transform. JPEG trades off compression against loss; it can achieve a compression ratio of 100:1 with significant loss and possibly 20:1 with little noticeable loss. 2. A graphic stored as a file in the JPEG format.
LZW Compression LZW compression: A compression algorithm named after Abraham Lempel and Jakob Ziv (creators of Lempel Ziv compression) and LZW designer Terry Welch that makes use of repeating strings of data in its compression of character streams into code streams. It is also the basis of GIF compression. See also GIF, Lempel Ziv compression.
memory Memory: The part of a computer that stores information or instructions. Memory can be RAM (Random Access Memory) or ROM (Read Only Memory), and is usually measured in Kilobytes (thousand) or Megabytes (million) bytes of memory.
newsgroup Newsgroup: A collection of messages posted by individuals to a news server (a computer maintained by a company, group, or individual). Newsgroups exist on practically every subject. Messages can be posted and read by anyone who has access to that group.
page Page: An individual topic within a Help system.
pane Pane: A frame used to display program components.
parameter Parameter: In programming, a value that is given to a variable, either at the beginning of an operation or before an expression is evaluated by a program. Until the operation is completed, a parameter is effectively treated as a constant value by the program. A parameter can be text, a number, or an argument name assigned to a value that is passed from one routine to another. Parameters are used as a means of customizing program operation.
glossary
parameters Parameter: In programming, a value that is given to a variable, either at the beginning of an operation or before an expression is evaluated by a program. Until the operation is completed, a parameter is effectively treated as a constant value by the program. A parameter can be text, a number, or an argument name assigned to a value that is passed from one routine to another. Parameters are used as a means of customizing program operation.
PDF PDF: The file extension that identifies documents encoded in the Portable Document Format developed by Adobe Systems. To display or print a .pdf file, the user should obtain the freeware Adobe Acrobat Reader.
report Report: The presentation of information about a given topic, typically in printed form. Reports prepared with computers and appropriate software can include text, graphics, and charts. Database programs can include special software for creating report forms and generating reports. Desktop publishing software and laser printers or typesetting equipment can be used to produce publication-quality output.
SGML SGML: Acronym for Standard Generalized Markup Language. An information management standard adopted by the International Organization for Standardization (ISO) in 1986 as a means of providing platform- and application-independent documents that retain formatting, indexing, and linked information. SGML provides a grammar like mechanism for users to define the structure of their documents and the tags they will use to denote the structure in individual documents. See also ISO.
shortcut Shortcut: (Operating System). In Windows 9x, Windows XP, Windows NT 4, and Windows 2000, an icon on the desktop that a user can double-click to immediately access a program, a text or data file, or a Web page.
SMTP SMTP: Simple Mail Transfer Protocol. A TCP/IP protocol for sending messages from one computer to another on a network. This protocol is used on the Internet to route e-mail.
SSIS SSIS: SQL Server Integration Services. More correctly Microsoft SQL Server Integration Services.
SSL SSL: SSL n. Acronym for Secure Sockets Layer. A protocol developed by Netscape Communications Corporation for ensuring security and privacy in Internet communications. SSL supports authentication of client, server, or both, as well as encryption during a communications session. While primary purpose of SSL is to enable secure electronic financial transactions on the World Wide Web, it is designed to work with other Internet services as well. This technology, which uses public key encryption, is incorporated into the Netscape Navigator Web browser and Netscape’s commerce servers.
strong password Strong Password: A password containing upper and lowercase letters, numerals, and punctuation characters. It should not be a dictionary word, nor a word where numbers have replaced letters e.g. M8 instead of "mate". Normally 8 characters or longer.
tab TAB: (Windows Control) tabs are a form of control where there are several screens arranged on top of one another with just the tabs of the underneath screens showing, similar to an index file
tabs
glossary
TAB: (Windows Control) tabs are a form of control where there are several screens arranged on top of one another with just the tabs of the underneath screens showing, similar to an index file
TCP TCP: Transmission Control Protocol. The protocol within TCP/IP that governs the break-up of data messages into packets to be sent via IP (Internet Protocol), and the reassembly and verification of the complete messages from packets received by IP. A connection-oriented, reliable protocol (reliable in the sense of ensuring error-free delivery), TCP corresponds to the transport layer in the ISO/OSI reference model.
text box Text Box: (Windows Control) In a dialog box or HTML form, a box in which the user may enter text.
text boxes Text Box: (Windows Control) In a dialog box or HTML form, a box in which the user may enter text.
TFS TFS: Team Foundation Server. More correctly Microsoft Team Foundation Server, a collaboration tool used by software development teams
TIFF TIFF or TIF: Acronym for Tagged Image File Format or Tag Image File Format. A standard file format commonly used for scanning, storage, and interchange of gray-scale graphic images. TIFF may be the only format available for older programs (such as older versions of MacPaint), but most modern programs are able to save images in a variety of other formats, such as GIF or JPEG.
tour Tour: Screen shots and information about a product displayed in sequential order. Designed for a user who wants to walk through a feature or a program.
tree view tree view:A hierarchical representation of the folders, files, disk drives, and other resources connected to a computer or network. For example, Windows Explorer uses a tree view to display the resources that are attached to a computer or a network.
twain TWAIN:The de facto standard interface between software applications and image-capturing devices such as scanners. Nearly all scanners contain a TWAIN driver, but only TWAIN-compatible software can use the technology. The TWAIN specification was developed by the TWAIN Working Group, a consortium of industry vendors formed in 1992. The name is thought by some to be an acronym for the phrase “technology without an interesting name,” although the TWAIN Working Group maintains the name is not an acronym. Others attribute the name to the quote “Ne’er the twain shall meet,” because the TWAIN driver and the application receiving the image are separated.
TWAIN TWAIN: The de facto standard interface between software applications and image-capturing devices such as scanners. Nearly all scanners contain a TWAIN driver, but only TWAIN-compatible software can use the technology. The TWAIN specification was developed by the TWAIN Working Group, a consortium of industry vendors formed in 1992. The name is thought by some to be an acronym for the phrase “technology without an interesting name,” although the TWAIN Working Group maintains the name is not an acronym. Others attribute the name to the quote “Ne’er the twain shall meet,” because the TWAIN driver and the application receiving the image are separated.
UDP UDP: User Datagram Protocol. The connectionless protocol within TCP/IP that corresponds to the transport layer in the ISO/OSI reference model. UDP converts data messages generated by an application into packets to be sent via IP, but it is “unreliable” because it does not establish a path between sender and receiver before
glossary
transmitting and does not verify that messages have been delivered correctly. UDP is more efficient than TCP, so it is used for various purposes, including SNMP; the reliability depends on the application that generates the message.
URL URL: Uniform Resource Locator. An Internet address, as well as a standard method of naming files on the Web. A URL begins with a protocol name (such as http), followed by a colon and two forward slashes(//). Next comes the name of the internet server that the file is stored on, followed by directories that hold the file, separated by forward slashes(/). The filename comes last, as shown in the following example: http://www.mycompany.com/whatsnew.htm
W3C W3C: Abbreviation for the World Wide Web Consortium, a standards body based in the United States, Europe, and Japan. The W3C is dedicated (in part) to encouraging the development of open Web standards, such as the HTML and XML document markup languages, to promote interoperability and assist the Web in achieving its potential.
web browser Web Browser: Commonly called a browser. A software application for displaying HTML pages on the World Wide Web. Common browser applications include Microsoft Internet Explorer and Netscape Navigator.
wildcard Wild Card: A wild card is a symbol that can replace any character for example cab, cad, cam, can, cap, car, and cat are all matches with ca*
WSDL WSDL: Acronym for Web Services Description Language. An XML format developed to allow for better interoperability among Web services and development tools. WSDL describes network services as collections of communication endpoints capable of exchanging messages and is extensible to allow description of endpoints and their messages regardless of what message formats or network protocols are used to communicate.
WWW WWW: World Wide Web. The graphical Internet hypertext service that uses the HTTP protocol to retrieve Web pages and other resources from Web servers.
WYSIWYG WYSIWYG: What You See Is What You Get (pronounced Wizzy Wig). A development option that allows you to view items in the editor as they will display for end-users.
XML XML: Acronym for eXtensible Markup Language, a condensed form of SGML (Standard Generalized Markup Language). XML lets Web developers and designers create customized tags that offer greater flexibility in organizing and presenting information than is possible with the older HTML document coding system. XML is defined as a language standard published by the W3C and supported by the industry.
index
INDEX
A
ABS code, 33 account
activity, 17 add
ok button, 18 save button, 18
add to chart, 16 change position, 32 delete, 29 delete button, 29 description, 17 function, 17 level, 17 nature, 17 total account, 17 type, 17
account code activity, 28 description, 28 function, 28 level, 28 locality, 28 nature, 28 type, 28
account code construction, 25 accounts
additional, 29 re-order, 29
actioned to-do list, 56
activity account, 17 account code, 28 chart, 24 component, 30 description, 31
add component, 14, 30 nature account, 20 tag, 19
add button component, 14, 30
add new button, 16
additional accounts, 29 additional chart, 28
copy accounts, 28 application launch dialog, 12, 43 apply tag to account button, 19, 33 appointment button, 50 assign task
to-do list, 22 assigned
to-do list, 55 assigned by
to-do list, 22, 55, 56 assigned date
to-do list, 56 atachment
to-do list, 22, 55, 57
B
browser navigation buttons, 59 report viewer, 58 search button, 59
button add component, 14, 30 add nature account
clear standard list, 20 add new, 16 apply tag to account, 19, 33 appointment, 50 calculator, 49 calendar, 50 cancel changes, 51 command, 58 component
save, 15 contacts, 50 date, 50 delete account, 29 document map, 58, 59 done
to-do list, 22, 54 email, 50 export, 59 export report, 61 find, 62 inbox, 50 nature account
create default natures, 20 navigation, 59 new task
to-do list, 22 next, 62 ok
add account, 18 page setup, 59, 60 parameters, 58, 59 parent report, 58, 59 print, 49 print layout, 59, 60 print preview, 49 print report, 59, 60 refresh report, 59, 60 save, 48
add account, 18
index
delete accout, 29 search, 49, 59, 62 stop rendering, 59 task, 50 to-do, 49, 52
C
calculator button, 49 calendar button, 50 cancel changes button, 51 capital expenditure chart, 23, 28 carry forward to, 33 change position
account, 32 chart
activity, 24 add account, 16 additional, 28 capital expenditure, 23 function, 23 income statement, 23 job costing for roads, 23 level, 23 nature, 24 nature group, 24 standard, 25 trial balance, 23 type, 24 type group, 25
clickonce, 6 code
ABS, 33 account, 25 component, 15
colour status bar, 52
command button, 58 greyed out, 59
company information, 1 component
activity, 30 add, 14, 30 add button, 14, 30 button
add, 30 save, 15
code, 15 description, 15 function, 30 level, 30 nature, 30 type, 14, 30
construction account code, 25
contact information, 2 contacts button, 50 context menu
hold open, 21 set carry forward to, 21
sub header, 21 sub total, 21 syncronize charts, 21
copy accounts, 28 create default natures button
add nature account, 20
D
data source, 51 date button, 50 deadline
to-do list, 22, 55 delete
account, 29 delete account
save button, 29 delete account button, 29 description
account, 17 account code, 28 activity, 31 component, 15
details tab
add tag, 19, 32 dialog
application launch, 12, 43 download complete, 9 download progress, 9 save, 8 update available, 44
document map button, 58, 59 done button
to-do list, 22, 54 download complete dialog, 9 download progress, 9
E
edited, 49 email
LGS, 2 email button, 50 email inbox button, 50 export button, 59 export report button, 61
F
fax number LGS, 2
find button, 62
function account, 17 account code, 28 chart, 23
index
component, 30
G
greyed out command button, 59
H
hold open, 21
I
Iincome statement, 28 inbox button, 50 income statement, 23 information
company, 1 contact, 2
installation general, 7 main program, 11 PIAs, 7 pre-requites, 10
introduction, 5
J
job costing chart, 28 job costing for roads chart, 23
K
keyboard shortcut, 48
L
level account, 17, 30 account code, 28 chart, 23
LGS email, 2
LGS address, 2 LGS fax, 2 LGS phone number, 2 list
data source, 51 members, 1
locality account code, 28
M
MDI keyboard shorcut, 48
menu, 47 operating system shortcut, 48 toolbar, 47, 48
members, 1 menu, 47
N
nature account, 17 account code, 28 chart, 24 componet, 30 tab, 20
nature account add, 20 create default natures button, 20 standard, 20 type, 20
nature group chart, 24
navigation buttons, 59 new appointment button, 50 new email button, 50 new task button, 50
to-do list, 22 next button, 62 note
to-do list, 22, 55, 56 notes
tag, 33
O
ok button add account, 18
operating system shortcut, 48
P
page setup button, 59, 60 parameter button, 58, 59 parent report button, 58, 59 phone number
LGS, 2 PIAs, 7 position
account, 32 primary interop assemblies, 7 print button, 49 print layout button, 59, 60 print preview button, 49 print report button, 59, 60
R
red status bar, 52 refresh report button, 59, 60
index
re-order accounts, 29 report viewer
command buttons, 58 report viewer browser, 58 required by
to-do list, 55 responsible officer
to-do list, 22, 55
S
save button, 48 add account, 18 component, 15 delete account, 29
save dialog, 8 screen shot, 49 search button, 49, 59, 62 security warning, 8 set carry forward to, 21 standard
nature account checkbox, 20
standard chart, 25 status
to-do list, 22, 51, 55, 56 status bar, 52
colour, 52 stop rendering button, 59 sub header, 21 sub total, 21 syncronize charts, 21
T
tab details, 19, 32 nature, 20
tag account, 32 add, 19, 33
task to-do list, 56
task button, 50 to-do
assign task, 22 to-do button, 49 to-do list, 51
status, 51 toolbar, 47, 48
buttons, 48 to-do list, 54
total account account, 17
trial balance chart, 23 tree view, 16
type account, 17 account code, 28 chart, 24 component, 14, 30 nature account, 20
type group chart, 25
U
update available dialog, 44
W
warning security, 8
window tags, 33
