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OFFICE OF THE REGISTRAR General Banner Navigation

Banner is the administrative system used to store and manage student information.

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SIGNING INTO BANNER:

Double click on the Banner icon located on the desktop of the computer. This will launch Internet Explorer, load a java application (only the first time) and open the Banner LOGON form.

IMPORTANT: Please notice that you will have two ‘windows’ open. One window is the Internet Explorer (with a gray screen); and the other window is Banner. DO NOT close the Internet Explorer window. Banner needs this in order to run.

Banner Logon form: Logon: (Please note that this is not your network ID and password, you should have been emailed your Username and Password when given Banner access) Username: first initial + last name (8 characters only) Password: (use as assigned) Database: No entry

The first thing you see after you log on is the Banner ‘main menu’ GUAGMNU. Your cursor is blinking in the ‘GO

TO’ box (also called the Direct Access Box). CHANGING YOUR PASSWORD: It is recommended that you change your password to something that you will remember. You can change your password as often as you wish.

From the main menu, type GUAPSWD in the Direct Access Box A box will come up that shows your Log on ID You will type in your EXISTING password first Type in a new password (must contain one digit, one character and one punctuation) Confirm that password by typing it in again Click OK

BRINGING UP A FORM (screen): You will need to type the seven character form name in the Direct Access Box (in the blank field labeled ‘GO TO’). For example SGASTDN in the ‘GO TO’ field and press the enter key. This will cause Banner to load the requested form. You can go to the ‘Student Inquiry Menu’ and click on forms there. PARTS OF A FORM: TITLE BAR: The title bar is the solid blue bars located towards the top of the form. You will notice there are actually two title bars; the very top one tells you what program you are in. The second tells you a brief description of the form and the form name (seven characters in length i.e. SGASTDN). TOOLBAR: The toolbar is located above the form title bar. The most common functions performed in Banner have icons on the toolbar. If you put your cursor under each icon the pop-up will show the function.

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BLOCKS: You will notice that when you bring a form up, it appears as though the form is split into sections. These sections are called BLOCKS. MOVING FROM BLOCK TO BLOCK: Forms can have a varying amount of blocks. One form might have two to three blocks and are all on one form, others, may have five to six blocks that require two or more forms. To move from one block to another click the various TABS in the form (if available) or you can do a ‘NEXT BLOCK’ in one of these three ways:

1. Click on the ‘next block’ toolbar icon. The icon is left of the middle of the toolbar. When you point your cursor on it (or any other icon) a pop-up will pop-up will show the function.

2. From the menu bar (above the toolbar), click on BLOCK, NEXT. 3. Using just the keyboard, press the Control + Page Down key.

If you went too far and want to go backwards, you can do a “PREVIOUS BLOCK”. 1. Click on the ‘previous block’ toolbar icon. The icon is just prior to the “next block” icon. 2. From the menu bar (above the toolbar), click on BLOCK, PREVIOUS. 3. Using just the keyboard, press the Control + Page Up key.

HOW TO EXIT A FORM: To exit a form is very simple – just click on the black ‘X’ (the Exit Button). FORM LAYERS: In Banner, when you bring up a form, it will layer it on top of the main menu. If, from that form, you opened up another form, it would layer that on top of the form you were in. In Banner, the EXIT button (X) acts very similar to the BACK button on the internet, in that it takes you OUT of what you were doing but not out of the program. When you are at the main menu and you click the ‘X’, Banner will ask if you want to exit Banner. If you do, then click on the YES. HINT: If you get lost in Banner, just remember this hint: When in doubt – get OUT! You can always click on the exit button until you are at the main menu and start over. BANNER TERM (YEAR AND SEMESTER) CODES: Although the format for the Banner Term (the year and semester) codes may look a little confusing, there really is some rhyme and reason to them.

THE FORMAT: Year (four digit code); Term (one digit code) and Campus (1 digit code).

YEAR: Use current or appropriate year. TERM: The semester code is one digit: Fall (8), Pharmacy Fall (9), Pharmacy Winter (2), Spring (3), Pharmacy Spring (4), 1st Summer (5), 2nd Summer (6) and 3rd Summer (7). CAMPUS: The campus code is one digit: Stockton, Non-Pharmacy (1), Stockton, Pharmacy (4), Sacramento, Law (2) and San Francisco, Dental (3).

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BANNER SEARCH COMMANDS Click on searchlight icon (box with arrow) in a Block and highlight what type of search you want to do: Either PERSON SEARCH

NON-PERSON SEARCH or ALTERNATE ID SEARCH Use wildcard, if necessary: % (see ‘Procedures to Query Info-below) Search is Case Sensitive, i.e. use Capital F8 executes your query and displays results BANNER QUERY COMMANDS

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FORMS QUICK REFERENCE Look Up Form Name Academic Standing SGASTDN Add/Drop SFAREGS Addresses SPAIDEN, SOADDRQ Admit Term SGASTDN Advisor SGASTDN Birth Date SPAPERS Course Roster SFAALST Degrees SHADEGR, SHADGMQ Email GOAEMAL Enrollment by term SHATERM Ethnicity SPAPERS Gender SPAPERS GPA, Grades by term and semester details SHATERM Grades All (no GPA detail) SHACRSE Holds SOAHOLD Major(s)/Minor(s) SGASTDN Name and address SPAIDEN Permits and Overrides SFASRPO Social Security Number SPAPERS Student’s classification SGASTDN Student’s course history by subject SHASUBJ Student’s course registration (schedule) SFAREGS, SFAREGQ, SFASRPO Student’s sport SGASPRT Student type (new freshman, transfer, etc) SGASTDN Telephone number SPATELE, SPAIDEN

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FREQUENTLY USED FORMS (SCREENS) IN BANNER Note: You must put in an id, term, or etc. in the key block (key information in the first block) of the form to let Banner know who/what you want to view. If you want to view another id or term you must do a roll back (it is the icon located on the tool bar that looks like an arrow). This will take you back up to the key block and then you can put in another id or term, etc. These forms are in alpha order by the seven digit form name. SFAALST: Class Roster 1. Fill in term and CRN number (5 digit ex: 80310) 2. Go to NEXT BLOCK 3. View information 4. Options (along the top toolbar) select ‘Course Section Detail (SSASECT) to view information regarding that

particular course section 5. Exit any of these forms to return to SFAALST

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SFAREGQ: Find current student schedule 1. Fill in year/term/campus and TAB Examples: 200281 = Fall 2002 200334 Pharmacy Spring 2003 200284 Pharmacy Fall 2002 200351 = 1st Summer 2003 200324 Pharmacy Winter 2003 200361 = 2nd Summer 2003 200331 = Spring 2003 200371 = 3rd Summer 2003 2. Fill in ID# and TAB if necessary 3. Go to NEXT BLOCK 4. Review information (scroll left/right to see more information) 5. EXIT

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SFAREGS: View Student Registration 1. Fill in term code and TAB 2. Fill in ID# and TAB 3. Enter the date in which you want to know the registration 4. Go to NEXT BLOCK 5. NEXT BLOCK again to get down to the registration 6. Review information 7. If you click on Options along the toolbar on the top, you can go into SFAREGQ to find the days and times of

the student’s classes. You can also click on the various TABS in the form to view additional 8. EXIT

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SFASPRO: Permits and Overrides 1. In the ID field type in the 988# 2. In the TERM field type in the appropriate registration term 3. Click NEXT BLOCK icon 4. View information 5. EXIT NOTE: IF YOU ARE AUTHORIZED TO OVERRIDE (It will record who processed the transaction):

1. ID field: Type in the 988# 2. TERM field: Type in the appropriate registration term 3. Click NEXT BLOCK icon 4. Go the first blank line 5. Double click in the blank line under Permit or Click on arrow under Permit

A box will appear that lists all valid Permit-Override Codes Double click on the code you with to use

6. Repeat steps 4-5 if you have another code to add 7. Click SAVE icon

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SGASPRT: Shows the Sports a Student Plays if applicable 1. Fill in ID# and TAB if necessary 2. Fill in year/term/campus and TAB 3. Go to NEXT BLOCK 4. Review the sports a student is involved in 5. EXIT

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SGASTDN: General Student Information 1. Fill in ID# and TAB if necessary 2. Fill in term only if you want a specific term, to see most recent do not fill in term and TAB 3. Go to NEXT BLOCK and review information. You can also click on the various TABS in the form to

view additional information. 4. EXIT

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SHACRSE: Summary of All Courses Taken 1. Fill in ID# and TAB if necessary 2. Do NOT fill in term 3. Go to NEXT BLOCK and review information 4. EXIT

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SHADEGR: Review Student Degree Status 1. Fill in ID# and TAB if necessary 2. Fill in the degree sequence. If unknown, click on the searchlight function (this will lead you to SHADGMQ) 3. Go to NEXT BLOCK and review information. You can also click on the various TABS in the form to

view additional information. 5. EXIT

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SHASUBJ: Find All Courses in One Department in a Student’s Course Academic History 1. Fill in ID# and TAB if necessary 2. Fill in the student’s level (UG=undergraduate, GR=graduate, PR=professional) 3. Fill in the subject code you wish to find in the student’s history (example: SPTS for Sport Sciences) 4. Go to NEXT BLOCK until you find the information you need 5. EXIT

See next page also

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SHATCMT: Shows General Comments 1. Fill in ID# and TAB if necessary 2. Enter in the student’s level (UG=undergraduate, GR=graduate, PR=professional) 3. Go to NEXT BLOCK 4. Review general comments. These will show on the student’s transcript. You can also click on the various 5. EXIT

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SHATERM: Finds Transcript Information 1. Fill in ID# and TAB if necessary 2. Fill in level: (UG=undergraduate, GR=graduate, PR=professional) 3. Start Term: Leave blank as Banner always starts with first term by level 4. Go to NEXT BLOCK (you will see current standing) 5. Go to NEXT BLOCK. Term GPA and Course Detail displays starting with the earliest year specified.

Press down arrow on cursor pad to see later years. 6. EXIT

See next page also

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SHATRNS: Transfer Course Information 1. Fill in ID# and TAB if necessary 2. Fill in Institution Number (click on searchlight and select) 3. Fill in Attendance Period # (click on searchlight and select) 4. Go to NEXT BLOCK (transfer information blocks will fill in) 5. Under ‘Options’ on the sidebar, click on Transfer Course Details to see view courses taken from other colleges

6. EXIT

See next page also

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SOAHOLD: View holds on student 1. Fill in any ID# and TAB if necessary 2. Go to NEXT BLOCK 3. Review information 4. Exit

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SOATEST: To View Student Test Scores 1. Fill in any ID# and TAB if necessary 2. Go to NEXT BLOCK 3. Review information 4. EXIT

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SPAIDEN: Look up student already in system 1. Fill in student Banner ID or fill in SSN 2. TAB student name displays. If the name does not display then do Banner search 3. Go to NEXT BLOCK and review information. You can also click on the various TABS in the form to

view additional information. 7. EXIT

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SSASECQ: Schedule Section Query This form allows you to search for sections. You are now on a Search Screen. Note message on the Auto Hint line at the bottom of screen- 1. Fill in parameters- Term: ex: 200681 Subj: ex: ENGL Note: To limit query use Boolean values (i.e. >0 will show all values greater than 0 all open courses) 2. Click the ‘Execute Query’ icon or press (F8) 3. Ctrl + q to cancel 4. Exit