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BISMARCK STATE COLLEGE
JANUARY 18 & 19, 2019
VERSION 2
General Assembly
“THE VOICE OF THE STUDENTS”
2
Table of Contents
WELCOME TO THE GENERAL ASSEMBLY ..........................................................................3
GENERAL ASSEMBLY AGENDA – FRIDAY ..........................................................................5
HEAD DELEGATE MEETING AGENDA .................................................................................8
WELCOMING COMMITTEE AGENDA .................................................................................10
INTERNAL AFFAIRS COMMITTEE AGENDA ...................................................................14
STUDENT AFFAIRS COMMITTEE AGENDA.....................................................................24
STATE LEGISLATIVE AFFAIRS COMMITTEE AGENDA ...............................................37
GENERAL ASSEMBLY AGENDA – SATURDAY ................................................................41
3
January 8, 2019
Hello and welcome to the North Dakota Student Association!
Between the dawn of a new year, the enactment of NDSA’s 2019-
2023 Strategic Plan, and the start of a legislative session, it is
certainly an excellent time to meet at Bismarck State College. Hello
everyone, my name is Jared Melville, and I serve as President of the
General Assembly.
The student voice must be the most influential voice in the
formation of higher education policy, but that will never happen if
we fail to appropriately exercise our voice. This means students
must be deliberate. Students must think intelligently about the
problems of today and tomorrow. Students must be vocal.
NDSA is the perfect forum for connecting diverse student leaders from across our majestic state.
Experienced student leaders will enjoy a platform for guiding the organization’s advocacy efforts as
the legislative session moves into full swing. Newer students will appreciate the opportunity to be
directly involved with addressing some of the most important and complicated student affairs
questions of the day, including the looming higher education bubble – destined to burst – and
student data privacy and security. All students will enjoy a space for encountering new ideas and
building new friendships that will last a lifetime.
One of the new features to our monthly meetings is the addition of a “Welcoming Committee” for
brand new members, which will be co-chaired by Chief Administrator Herring and Council Chief
Fleck. Students who have never attended a NDSA meeting before will take part in this 30-minute
onboarding meeting for a rapid orientation to the organization and the North Dakota University
System. Afterwards, new students will jump into one of our three standing committees – IAC, SAC,
or SLAC – ready to engage in the conversations that will influence the lives of our state’s students.
I hope you are ready and excited to return to NDSA this month. Every committee is filled with
important topics, ready to provide students with a meaningful experience.
I look forward to seeing all of you at January’s General Assembly!
In service,
Jared M. Melville
President of the General Assembly
4
January 8, 2019
Hello everyone and welcome to Bismarck State College!
The BSC delegates and I are honored to be hosting this
month’s NDSA on our campus. There is no better way to
start off the year than in Bismarck, our state capital! At this
NDSA, we are most excited about the opportunity to educate
new coming delegates and to begin the 2019-2023 Strategic
Plan.
As BSC Senators, we strive to create an equal opportunity for
all students to enjoy the college experience and all that BSC
has to offer. We also strive to represent the BSC student
body in every decision that we make.
We would like to again welcome you all to BSC, and we hope that you enjoy what our campus has to
offer. If you have any questions, please do not hesitate to contact me. I am happy to help!
Sincerely,
Mercedez Fraction
Head Delegate
Bismarck State College
5
General Assembly
Agenda & Meeting Materials
(Friday)
Chaired by Jared Melville, President
Gallup Themes: Achiever, Analytical, Input, Learner, Competition
General Assembly
Agenda
Friday, January 18, 2019
6
4:45 PM I. Dinner Served
5:00 II. Welcome Address
5:05 III. Guest Speaker: Dr. Larry Skogen, President of Bismarck State
College
Page 7
5:30 IV. Presentation: William Fleck, NDSA Council Chief, Mental Wellness
5:35 V. Preview of Committees
VI. Announcements
5:45
VII. Dismissal to Committees
Head Delegates: Meet with Council Chief Fleck.
New members: Meet in the Welcoming Committee.
All others: Meet in IAC, SAC, or SLAC.
General Assembly
Biography
7
Dr. Larry C. Skogen became president of Bismarck State College on March 1, 2007. The State
Board of Higher Education selected him for the position in October 2006 after a national
search. He is the college’s sixth CEO.
He was appointed to serve as Acting Chancellor of the North Dakota University System in June
2013 and served as Interim Chancellor of the NDUS from November 1, 2013 until June 30,
2015, when he returned to BSC.
Retired from a career in the U.S. Air Force, Dr. Skogen has been involved in education as a
high school teacher and as a college faculty member in a variety of military and civilian
institutions, including the United States Air Force Academy and, most recently, as an
academic dean at a New Mexico institution. During 2004 he also served as an educational
consultant to the United Arab Emirates.
A native of Hettinger, N.D., Dr. Skogen holds degrees from Dickinson State University (B.S. in
secondary education), University of Central Missouri, Warrensburg (M.A. in history), and
Arizona State University, Tempe (Ph.D. in history).
Dr. Skogen is author of Indian Depredation Claims, 1796-1920, published by the University of
Oklahoma Press in 1996. He has also published articles and reviews in refereed historical
journals.
8
Head Delegate Meeting
Agenda & Meeting Materials
Chaired by William Fleck, Council Chief
Gallup Themes: Harmony, Positivity, Empathy, Includer, Restorative
Head Delegates
Agenda
Friday, January 18, 2019
9
I. Call to Order
II. Update Contact Information
III. Discuss Sharing Ideas and Working on Them Together as Head Delegates
IV. Explain Items to Discuss during Reports
V. Test Skype
VI. Discuss the Role of Head Delegates in Briefing NDSA Members
VII. Dismiss to Committees
10
Welcoming Committee
Agenda & Meeting Materials
Co-Chaired by Sovi Herring, Chief Administrator
Gallup Themes: Achiever, Strategic, Learner, Input, Belief
Co-Chaired by William Fleck, Council Chief
Gallup Themes: Harmony, Positivity, Empathy, Includer, Restorative
Welcoming Committee
Agenda
Friday, January 18, 2019
11
I. Call to Order
II. Roll Call
III. Explanation of Meeting Procedure and Meeting Sign-In
IV. Video and Troubleshooting: How to Access the NDSA Office Video Link
365 SharePoint
V. Additions to and Approval of the Agenda
VI. Officer Reports:
A. Chief Administrator, Sovi Herring
B. Council Chief, William Fleck
VII. Order of Business:
A. Review “Intro to NDSA” and “Terminology Guide” Documents Page 12
B. Review the Purpose of Each NDSA Committee
C. Introduction to Parliamentary Procedure Page 45
VIII. Announcements and Comments
IX. Release to Other Committees
Welcoming Committee
Introduction to NDSA
12
The North Dakota Student Association (NDSA) was
established to give students a voice in the North Dakota
University System (NDUS), which oversees all 11 public in
stitutions of higher education in North Dakota. NDSA works
to empower students, support collaboration between the
student bodies on each campus, and provide a student
perspective on higher education policy.
Each month during the academic year, NDSA holds a General
Assembly meeting at one of its member institutions
to engage students in higher education policy, propose
solutions to different issues affecting students, and approve
resolutions to influence government and university affairs in
our state. All NDUS students pay NDSA a small fee each semester ($0.48), which supports the
organization and gives all students the right to attend meetings.
WAYS TO GET INVOLVED
Students attending General Assembly
meetings will take part in one of three
committees, listed along the right.
Each spring, the General Assembly
elects a new Executive Team to handle
the day-to-day operations of the
organization. The Executive Team
consists of the following members:
President, Vice President of Finance and Operations, Vice President of Communication, Vice President
of Governmental Affairs, Chief Administrator (appointed by the President), and Council Chief (who
oversees Head Delegates and student representation on NDUS Councils).
Elections will occur during April’s General Assembly meeting. Any student may run for elected office.
Candidates will need to complete a candidate form, which will be made available in March on the
website (https://ndsa.ndus.edu/) and NDSA’s Office 365 SharePoint. To learn more about the positions,
consult the NDSA Bylaws and email the current holder of the office of interest.
Additionally, Students can apply to serve as Directors, which are officers appointed by the President
and Vice Presidents. These vary each year based on the needs of the organization. These positions will
be announced during the General Assembly meetings. The Chief Administrator and Parliamentarian are
positions delegates can apply for. All appointments must be confirmed by the General Assembly.
Students can also serve as the student representative on one of the NDUS Councils, which consist of
individuals in the NDUS from across the state (i.e., Multicultural Program Directors, NDUS Vice
Presidents, professors, etc.). Council representatives only need to attend meetings by telephone once a
month, and most councils only meet two or three times a year. It’s a great way to learn more about the
NDUS and higher education policy and it is a great resume builder. To see if any councils are open to
serve on, or if you have any other questions, contact the Council Chief.
Finally, delegates can serve on NDSA’s different task forces, which deal with a specific set of issues.
Talk to the chair of the task force you are interested in for more information and to join. Reports on
each task force will be given during meetings. Task forces vary by year based on organizational need.
NDUS INSTITUTIONS
Bismarck State College
Dakota College at Bottineau
Dickinson State University
Lake Region State College
Mayville State University
Minot State University
North Dakota State College of Science
North Dakota State University
University of North Dakota
Valley City State University
Williston State College
NDSA COMMITTEES
Student Affairs
Committee (SAC)
Identifies student concerns and needs
and proposes solutions to those issues.
State Legislative
Affairs
Committee (SLAC)
Discusses NDSA’s legislative strategy
and ongoing policy discussions within
the state government.
Internal Affairs
Committee (IAC)
Discusses NDSA’s finances, strategic
plan, and policies.
Welcoming Committee
Terminology Guide
Last Updated Monday, December 24, 2018
13
North Dakota University System (NDUS): The
NDUS consists of all 11 public colleges and
universities in North Dakota. It is governed by the
State Board of Higher Education (SBHE). The NDUS
Chancellor and their staff, known as the NDUS
Office or System Office, support and help
implement the SBHE’s mission and goals. The
NDUS Office manages the NDUS Councils, Core
Technology Services, Campus Councils,
Consortium for Substance Abuse and Prevention,
and the NDUS Foundation.
State Board of Higher Education (SBHE): The
SBHE governs all 11 public college and universities
in North Dakota. It’s made up of seven citizen
members appointed to four-year terms by the
governor and one student member appointed for
a one-year term. There are two non-voting
members, which includes a representative from
the Council of College Faculties and NDUS Staff
Senate, both of which are Campus Councils. Some
of the duties of the board include appointing
university presidents and setting standard polices
for all institutions relating to academic and
student affairs, financial affairs, and much more.
Core Technology Services (CTS): CTS is led by
the NDUS Chief Information Officer and provides
information management and technology services
to NDUS students, faculty, staff, and state
residents. Some of their projects include making
sure all students have a .ndus email address,
upgrading campus solutions – which includes
room scheduling, parking, and financial aid – and
having all institutions use Blackboard as their
learning management system.
Student Government Association (SGA): Student
Government at your respective institution.
Open Educational Resources (OERs): Materials
and resources that anyone can use, improve,
modify, and redistribute under an open licensed
text. A common example is “open textbooks.”
Funding Formula: A distribution formula created
in 2013 that is used by state legislators to allocate
funding to NDUS institutions in a fair and
transparent manner. The formula awards money
to campuses based on the number of credit hours
their students complete in a biennium.
Legislative Session: The North Dakota State
Legislature meets for 80 legislative days once
every two years (a biennium). Unlike many
other states, it is a “citizen legislature,” which
means many of the legislators hold other jobs
as well.
Office 365 SharePoint: Holds all the files for
NDSA, including committee documents and
meeting agendas. Any student in the North
Dakota University System can join it.
Resolution: A public statement regarding NDSA’s
position on a particular policy or issue.
Strategic Plan: Document providing the general
strategy for an organization over a set period of
time. NDSA’s 2019-2023 Strategic Plan was
approved in November 2018 and lays out a
blueprint for how the organization should
function for the next four years.
Challenge Fund Grant: Created in 2013 to
stimulate philanthropic donations to institutions
under the authority of the SBHE to directly fund
scholarships, educational infrastructure, endowed
chairs, and technology on campuses. Challenge
Funds encourage institutional foundations to seek
financial contributions through a two-for-one
match program, so that a donor’s $2 contribution
is matched by a $1 contribution from the state.
Multi-Factor Authentication (MFA): Second layer
of security to NDUS account logins that requires a
physical device or alternate phone number to log
in, as well as a password. This technology
prevents hackers from accessing NDUS accounts.
Capital Project: Projects such as new buildings,
renovations, and other public improvements
funded by various means. Capital project
proposals often need to be approved by the SBHE.
Legacy Fund: North Dakotans in 2010 voted to
establish the North Dakota Legacy Fund to
preserve some of the state’s economic prosperity
for the future. Since then, the Fund has collected
30% of oil and gas tax revenues, which equates to
$5.5 billion in 2018. The state constitution
prevented lawmakers from spending the fund’s
principal and earnings until after June 30, 2017.
14
Internal Affairs
Committee
Agenda & Meeting Materials
Chaired by Casey Orvedal, Vice President of Finance and Operations
Gallup Themes: Context, Input, Learner, Analytical, Intellection
Internal Affairs Committee
Agenda
Friday, January 18, 2019
15
I. Committee Activity
II. Call to Order
III. Roll Call
IV. Explanation of Meeting Procedure and Meeting Sign-In
V. Video: How to Access the NDSA Office 365 SharePoint Video Link
VI. Additions to and Approval of the Agenda
VII. Officer Reports:
A. Parliamentarian, Mariah Young
B. Director of Operations, Dawson Dutchak
C. Vice President of Finance and Operations, Casey Orvedal
VIII. Order of Business:
A. Consider Approval of Vouchers
B. Discuss the Usage of Receipts Versus Mileage for Reimbursement
Last year, NDSA made the decision to reimburse trips with gas receipts instead of mileage;
however, this was never added to the Bylaws. Since the decision, a few implications have
arisen, which invites further discussion.
C. Review the NDSA Alumni Association Exploratory Task Page 16
Force Charter
D. Review Constitutional Mission Update Page 19
E. Begin Preliminary Discussions of NDSA’s FY20 Budget
F. Begin Discussion of Bylaw Updates Page 21
The Internal Affairs Committee is beginning a comprehensive review of the NDSA Bylaws
to eliminate redundancies and to reduce unnecessarily complex documentation.
G. Introduce NDSA Student Government Information Handbook Page 23
Vice President Orvedal is creating a book of information that describes each Student
Government in the state, how they operate, and what makes them unique.
IX. Announcements and Comments
X. Adjourn
NDSA Alumni Association Exploratory
Task Force
Task Force Charter
For Consideration by the General Assembly on Saturday, January 19, 2019
16
OVERVIEW
The NDSA Alumni Association (NDSA3) Exploratory Task Force will investigate the merits and
implications of establishing an organization for former members of NDSA.
NDSA3 could potentially serve the following purposes:
• Keep former members of NDSA connected as they enter their professional careers.
• Exist as an organized body of graduates who support the general welfare of NDSA.
• Provide a networking platform for both NDSA3 and NDSA members.
• Organize alumni who could serve – at the request of the General Assembly or Executive
Team – as informal advisors and sources of knowledge, expertise, and experience.
• Provide a historical perspective of the organization when necessary.
• Maintain copies of critical organizational information.
The NDSA3 Exploratory Task Force will determine what purpose an alumni association would
serve and provide a report to the General Assembly.
NDSA Alumni Association Exploratory Task Force Leadership
Name Institution & Title Email Address
Chair Jared M. Melville NDSA, President [email protected]
Vice Chair
Secretary
Commissioner
Commissioner
EFFECTIVE DATE AND DURATION
January 19, 2019 – May 31, 2019
DELIVERABLES
• NDSA3ETF will submit a written report to the General Assembly in advance of its March
2019 meeting. This report may provide a recommendation for further action.
• NDSA3ETF’s Chair, or their designee, will provide a verbal report to the General
Assembly during its February, March, and April meetings.
NDSA Alumni Association Exploratory
Task Force
Task Force Charter
For Consideration by the General Assembly on Saturday, January 19, 2019
17
MEMBERSHIP, LEADERSHIP AND RESPONSIBILITIES
Membership: Voting members of the task force shall be appointed by the NDSA President,
Jared Melville. All appointed task force members shall be considered voting members.
All NDSA members are welcome to request an appointment to the task force. NDSA members
who are expected to graduate before or during the Spring 2020 semester are strongly
encouraged to request an appointment.
Qualifications:
• A passion for the general welfare of NDSA and its members.
• Ability to complete tasks independently by stated deadlines.
Responsibilities:
• Members shall arrive to meeting ready to contribute to discussion.
• Members shall think constructively and critically about what purpose an alumni
association would serve.
• Members may be asked to conduct research about the best practices of forming new
organizations, like an alumni association.
• Members may be given writing assignments to facilitate the creation of a final report.
Leadership: President Jared Melville will serve as chair of the task force. The vice chair shall
be appointed by the chair of the task force. Up to two commissioners shall be elected from
among the members of the task force during its first business meeting.
The vice chair shall be responsible for administrating the task force’s work in conjunction
with the chair and mobilizing task force members. The vice chair shall prepare materials to
facilitate meetings and be primarily responsible for drafting the task force’s final report.
Elected commissioners shall be the primary agents of the task force and work with the chair
and vice chair outside of meetings towards fulfilling the taskforce’s mission.
The chair shall appoint a secretary to record meeting minutes to be approved by the task
force and uploaded to the ND Student Association SharePoint. In the event of the secretary’s
absence or a vacancy in the position, the vice chair shall serve as the secretary of the task
force.
NDSA Alumni Association Exploratory
Task Force
Task Force Charter
For Consideration by the General Assembly on Saturday, January 19, 2019
18
MEETINGS AND DECISION-MAKING
The NDSA Alumni Association Exploratory Task Force shall convene biweekly or as needed
and available.
In order to minimize the length of meetings, task force members will be asked to complete
work independently and prepare what they wish to discuss before arriving to meetings. If
members are prepared, then meetings will only require 45 minutes.
Meetings shall occur electronically. Should a vote be required to issue a recommendation, a
simple majority vote of present voting members shall suffice.
ASSORTED GOVERNING AND REFERENCE DOCUMENTS
The 2019-2023 Strategic Plan directs NDSA to “Support the development of an NDSA alumni
organization to keep graduates connected to the organization and to enable professional
networking.”
AUTHORIZATION
The creation of this task force is hereby authorized by NDSA President Jared Melville on
January 8, 2019.
Internal Affairs Committee
Summary of Proposed Action
Constitutional Amendment: NDSA Mission Statement
Friday, December 7, 2018
19
1. Issue: NDSA needs to amend its mission statement to reflect the 2019-2023 Strategic
Plan adopted by the General Assembly during its November 2018 meeting.
2. Proposed Motion: Change the NDSA mission statement to what is depicted in the
November 3, 2018 Strategic Plan Outline approved by the General Assembly.
3. Rationale: The NDSA Constitution was most recently edited in April 2015. Now, during
the process of creating a new strategic plan, it was suggested to alter the current
mission statement by removing the phrase, [NDSA] “is an organization that empowers
students to speak for themselves.”
The reasoning for the alteration was not because NDSA does not empower students to
by independent thinkers and confident speakers, but because this statement may be
seen as contradicting with the organization’s vision, “The Voice of the Students.”
NDSA’s 2019-2023 Strategic Plan emphasizes the organization’s role with representing
students to higher education stakeholders.
To remain in compliance with the 2019-2023 Strategic Plan approved by the General
Assembly, an amendment to the organization’s constitution is necessary.
4. Financial Implications: N/A
5. Legal/Policy Implications: Proposed amendments to the NDSA Constitution must be
presented to the NDSA Assembly no later than one meeting prior to the meeting at
which the vote takes place. Amendments shall be adopted by a three-fourths majority
vote. The December 2018 NDSA General Assembly Skype meeting shall satisfy the one
meeting notice requirement.
6. Review Process: Reviewed by the NDSA Executive Team, Internal Affairs Committee,
and General Assembly in advance of the November 2018 General Assembly meeting.
7. Enclosures: A document detailing the proposed amendment to the Constitution.
8. Point of Contact: Casey Orvedal, VPFO ([email protected])
Jared M. Melville, President ([email protected])
9. President’s Recommendation: President Melville recommends approval.
Internal Affairs Committee
Constitutional Amendment: NDSA Mission Statement
Friday, December 7, 2018
20
The General Assembly of the North Dakota Student Association shall consider a proposal to
amend the organization’s constitutional mission during its January 2019 General Assembly
meeting.
The amendment removes the following red, struck through text from NDSA’s constitutional
mission statement:
The North Dakota Student Association (NDSA) is an organization that empowers students to
speak for themselves. NDSA advocates for all students in the North Dakota University System.
NDSA provides opportunities for student engagement, enhancement of the University System,
and student education about higher education policy. NDSA facilitates inter-campus
collaboration and communication to ensure that diverse student interests are represented in
the formulation of higher education policy.
Internal Affairs Committee
Bylaw Update Outline
Wednesday, January 2, 2019
21
I. PARLIAMENTARY PROCEDURES OF NDSA
a. “OF NDSA” should be dropped from the title
b. Possible clarity updates
II. POLICIES OF THE NDSA ASSEMBLY
a. “OF THE NDSA ASSEMBLY” should be dropped from the title
b. This is a rather catch-all type section, it could use some cleaning up
III. THE ELECTED AND APPOINTED OFFICERS OF NDSA
a. “OF NDSA” should be dropped from the title
b. Combine VII into this section
IV. THE EX-OFFICIO OFFICERS OF NDSA
a. “THE” and “OF NDSA” should be dropped from the title
b. This section mostly related to the student member of the SBHE, the
section on SBHE student member qualifications could be moved into the
elections Chapter (V)
c. However, NDSA should maintain the ability to have other ex officio
positions recognized by its bylaws.
V. PROCEDURES FOR ELECTIONS
a. “PROCEDURES FOR” should be dropped from the title
b. This section was heavily revised last year for clarity, there could be more
revisions if things are not clear.
VI. PROCEDURES FOR FILLING APPOINTED OFFICER ROLES AND VACANCIES IN
ELECTED OFFICER ROLES
a. The vacancies section could be moved to Chapter III
b. Change title to “APPOINTED OFFICERS” if a section is moved to Chapter III
otherwise Change title to “APPOINTED OFFICERS AND VACANCIES IN
ELECTED OFFICER ROLES”
VII. THE EXECUTIVE BOARD OF NDSA
a. Consolidate with Chapter III
b. Otherwise “OF NDSA” could be dropped from the title
VIII. STANDING COMMITTEES OF THE NDSA ASSEMBLY
a. “OF THE NDSA ASSEMBLY” could be dropped from the title
Internal Affairs Committee
Bylaw Update Outline
Wednesday, January 2, 2019
22
b. This section could be generally cleaned up and the committee
responsibilities could be checked to make sure they are all a ccurate to
what the committee does
IX. FINANCIAL PROCEDURES
a. Look into the double approval process that is required for expenditures
b. Eliminate section F. D, This action is no longer needed with the Business
Service Center Contract
X. PROCEDURES FOR REMOVING AN OFFICER
a. Title could be changed to “Officer removal”
b. This could be revised for clarity but is probably fine
XI. APPEALS PROCESS FOR ELECTIONS AND REMOVAL OF OFFICERS
a. This could be consolidated with Chapter X
XII. CONFLICTS OF INTEREST
a. N/A
XIII. NDSA AWARDS
a. This Chapter seems like something that could be held in an additional
policy not the Bylaws.
XIV. AMENDMENTS TO THE BYLAWS
a. N/A
XV. ADDITIONAL NDSA POLICIES
a. This section could possibly combined with Chapter II
General Notes
1. There needs to be revisions done to many sections for clarity along with
Grammatical issues
2. The number tree system needs to be standardized in the document
a. A potential tree layout is: I - A – 1- a
3. Specific sections within the chapters could be identified to go into NDSA policies
instead of the bylaws if they would better fit there.
4. There needs to be general revisions to remove legacy text that is no longer
relevant.
Internal Affairs Committee
NDSA Student Government Information Handbook
Draft of Survey Questions
Friday, January 18, 2019
23
Below is the initial draft of survey questions that will be used to collect data for the NDSA
Student Government Information Handbook.
1. How many senators do you have?
2. How many executive positions do you have?
A. What are they?
3. What form of parliamentary procedure do you use?
4. How often do you pass bills and resolutions?
5. Do your executives get to vote in senate meetings?
6. How often does your senate meet?
7. Do you have any committees?
A. If so, what are they?
8. What are your advisor’s roles and responsibilities within your student government?
9. What are some recurring effective programs you do?
10. What kinds of outreach do you use to communicate with your student body?
24
Student Affairs
Committee
Agenda & Meeting Materials
Chaired by Gracie Lian, Vice President of Communication
Gallup Themes: Achiever, Harmony, Input, Learner, Focus
Student Affairs Committee
Agenda
Friday, January 18, 2019
25
I. Committee Activity
II. Call to Order
III. Roll Call
IV. Explanation of Meeting Procedure and Meeting Sign-In
V. Video: How to Join the NDSA Office 365 SharePoint Video Link
VI. Additions to and Approval of the Agenda
VII. Officer Reports:
A. Director of Public Relations, Caleb Eilts
B. Director of OER Development, Kale Stroup
C. Vice President of Communication, Gracie Lian
VIII. Open Forum for Student Concerns
Delegates shall discuss the statewide issues affecting students at their campuses.
IX. Order of Business:
A. Presentation: Phil Wisecup, NDUS Vice Chancellor of Page 28 *
Strategy and Strategic Engagement, Envision 2030 NDUS Biennial Review
B. Discuss Prior-to-Enrollment Textbook Price Disclosure Page 30 *
NDUS OER Audit
C. Consider Institutional Collaboration with Sharing OERs *
D. Consider NDSA-09-1819: A Resolution in Support of the North Page 32 *
Dakota University System Exploring the Creation of a Statewide
Common Application
E. Review the 2019 Diversity Action Plan Page 33
F. Discuss NDSA Leadership Conference 2019-2020 *
G. Discuss Title IX Notice of Proposed Rulemaking Page 34 *
X. Announcements and Comments
XI. Adjourn
* Discussion brief available on pages 26 and 27.
Student Affairs Committee
Discussion Briefs
Friday, January 18, 2019
26
REVIEW UPDATES TO ENVISION 2030
Envision 2030 is a higher education initiative being run by leaders from all around North
Dakota. The goal of this initiative is to develop and implement short-term, mid-term, and
long-term goals for the future of higher education. At last year’s February NDSA meeting
NDUS representatives spoke to the General Assembly and committees and gathered student
input on what the student of 2030 looks like and what their needs will be. This will an update
on where Envision 2030 is at and a gathering of student opinions on the initiative in its
current state.
DISCUSS PRIOR TO ENROLLMENT TEXTBOOK PRICE DISCLOSURE
In our October and November committee meetings we discussed the possibility of having
universities disclose course textbooks and their prices at the point of class registration. An
added benefit would be that students would be able to see if their course offers OER and in
committee it was mentioned that this could incentivize professors to choose course
textbooks that are affordable for students. The recent OER audit released by the NDUS
mentioned that universities are looking into using vendors that would disclose textbook
prices at the time of registration. Pages 11-13 of the OER audit under “Cost Reduction”
identify this possibility and encourage universities to disclose textbook prices as soon as
possible. If a student or university was so inclined this could be a resolution topic. Review the
NDUS OER Audit here: https://www.nd.gov/auditor/2018-north-dakota-university-system-
open-educational-resources
CONSIDER INSTITUTIONAL COLLABORATION WITH SHARING OERS
The NDUS released an audit of OER use in NDUS higher education institutions since 2014. The
audit provided estimated savings to students of $1.1 to $2.4 million. These numbers
represent the low-end estimated cost savings and the high-end estimated cost savings. The
low end would represent every student renting or buying the lowest priced textbook and the
high-end estimate represents the savings provided to students if everyone had bought or
rented the most expensive textbook option. The audit made it apparent that many professors
are unaware of OER and their cost-benefits to students. Therefore, I would like to discuss how
we, as students, can push the initiative and share resources across campuses. For example, if
VCSU has a great OER for their required English classes, how can other universities attain
those OERs in order to provide cost-savings to their students? It would be highly appreciated
if delegates came with knowledge about OER on their respective campuses in order to share
with other schools. Review the NDUS OER Audit here: https://www.nd.gov/auditor/2018-
north-dakota-university-system-open-educational-resources
Student Affairs Committee
Discussion Briefs
Friday, January 18, 2019
27
DISCUSS COMMON APPLICATION FOR NDUS INSTITUTIONS
In our October and November committee meetings we discussed the current applications that
universities employ for potential students. Each university has its own application despite the
fact that they each use almost the exact same application with the addition of a few
discretionary questions or essays that applicants must answer depending on the university.
SAC members indicated that a common application could be beneficial to potential NDUS
students if they are applying to more than one NDUS university as it would save them lots of
time and hassle. Progress has been made in the development of this project, and the NDSA
could facilitate further exploration of such a project by the NDUS through a resolution if
members were so inclined.
DISCUSS NDSA LEADERSHIP CONFERENCE 2019-2020
After careful consideration, the Executive Team has come to the conclusion that hosting a
leadership conference this year would not be as beneficial to students as it could be if the
conference were to be hosted biennially in non-legislative years. Therefore, I will present our
current list of conference discussion topics and open the floor to comments and ideas,
especially relating to how the next team should market this conference to NDUS students.
The discussions we have in SAC will be converted into a recommendation document for next
year’s executive team to utilize.
DISCUSS TITLE IX NOTICE OF PROPOSED RULEMAKING
On November 16th, 2018 the U.S. Department of Education released a proposal for changing
school’s responses to sexual assault and harassment. This proposed change is under Title IX.
We have attached the Notice of Proposed Rulemaking for NDSA members to review and reflect
upon. The general public has the opportunity to voice their opinion on the proposed changes
until January 28th
, 2019. Therefore, if a student or institution would like NDSA to take action
on the Title IX changes, this January meeting will be their one opportunity to do so.
Students possess a wide latitude with how they can action: a delegate could submit a
resolution articulating the position of the General Assembly, a delegate could make a motion
to sign on to the comment being prepared on behalf of the North Dakota State Board of
Higher Education, a delegate could make a motion to direct the NDSA Executive Team to draft
a comment to be submitted within the public comment period, or some combination of the
actions previously stated. Even if no resolution is submitted, we will still discuss the Title IX
proposed changes and their implications to NDUS students.
28
29
Executive Team
To: Jared Melville, NDSA President
From: Kale Stroup, NDSA Director of OER Development
Date: Monday, December 31, 2018
Subject: NDUS Open Educational Resources Performance Audit
30
The subject matter of this audit includes certain aspects of the utilization of open educational
resources (OERs) within the North Dakota University System (NDUS). Included in the report are the
audit’s scope and objectives, findings and recommendations, and management responses.
The following memo includes direct quotations from the report, as well as my opinions and
observations after doing a thorough investigation of the subject matter.
Report Highlights: The NDUS OER initiative has impacted at least 14,994 students in 648 courses
and saved students between an estimated $1.1 million to $2.4 million. The OER initiative can be
identified to some degree at all 11 institutions. This is significant to the efforts of the NDSA.
The goal of the first objective of the report was to see just how much OERs were being utilized in
the NDUS, and as a result, what was the financial impact on students. Over a seven-semester
period of time, as previously stated, there were 648 OER courses with 14,994 students enrolled.
There was a dramatic spike in OER utilization in the Spring 2016 semester due to the timing of the
NDUS OER initiative. Another astounding statistic was from the Fall 2015 semester to the Fall
2017 semester: the number of courses that utilized exclusively OER material increased from 16 to
240, and the number of students that were impacted increased from 355 to 5624, which is nearly
a 1500% increase. Another point made in this objective was that if high-enrollment courses are
prioritized for OER implementation, ultimately, more students will be impacted. With that, the
report recommends that NDUS institutions prioritize OER implementation efforts on high
enrollment courses, such as general education courses, to realize the largest impact for students.
Objective 2 of the audit sets out to answer the question of what are some of the significant
positive and negative aspects of OERs?
The positive aspects include: Cost Reduction; Adaptability of Course Materials; Option to have
Permanent Electronic and Hard Copy Access to Materials; and, Similar or Better Outcomes.
Cost Reduction: this entails the effect of OERs on reducing the cost of textbook materials for
classes, as well as some statistics pointing out the importance of textbook costs to both faculty
and students. Following the analysis of cost reduction, the audit recommends that the NDUS
institutions disclose course material requirements in addition to specifically labeling courses that
use OERs at time of registration. The NDUS responded with agreement and listed some ways
textbook options are being presented to students. At the conclusion of the NDUS response, the
NDSA was mentioned cautioning that the availability of an OER textbook should not be the
determining factor in the selection of college textbooks. It is fantastic to see that our voice is being
heard.
Adaptability of Course Materials: OER, by definition, have the ability to be adaptable. They may be
tailored by the user (in this case faculty) to accommodate the objectives of the course. This
enables faculty to have additional freedom in terms of course design, rather than designing
courses based upon a commercial textbook.
Options to have Permanent Electronic and Hard Copy Access to Course Materials: The report made
it apparent that the ability to access course material from either an electronic source or a
hardcopy was important.
Executive Team
To: Jared Melville, NDSA President
From: Kale Stroup, NDSA Director of OER Development
Date: Monday, December 31, 2018
Subject: NDUS Open Educational Resources Performance Audit
31
Similar or Better Outcomes: The audit reviewed outside studies that generally concluded that OER
resulted in at least similar outcomes to traditional course materials. A study at UND concluded
student learning was either better or not affected by the adoption of OER, and students liked the
OER and commercial textbooks similarly.
The relevant problems restricting the growth of OER are: Time and Effort to Implement; Lack of
OER Awareness; and, the complexity of OER. Jared, I feel these barriers can easily become focal
points for the efforts of the NDSA for near and long-term.
Time and Effort to Implement: This is the most widely-expressed concern with OER development.
The additional time necessary to implement OER varies by instructor and program. A majority of
faculty (79%) surveyed expressed time and effort was a somewhat to significant or very significant
barrier to OER implementation.
Lack of Ancillary Materials: A frequently identified disadvantage of OER is the lack of
supplementary resources. Current publisher materials offer lecture slides, study guides, online
homework systems, online quizzes, etc. These are currently limited or not available to OER.
Materials not Available in Certain Subject Matter Areas: Another commonly identified weakness
with respect to OER is the lack of availability for certain subjects. It was noted that even among
faculty and administrators who have implemented OERs, OERs are not available or even
appropriate for all disciplines or all levels of courses.
Objective 3 of the Audit seeks to answer the question of what are some of the significant
incentives and barriers to expand implementation of OER? The identified barriers are: Time and
Effort to Implement; Lack of OER Awareness; and, Complexity of OER. The Significant Incentives
are: Faculty Stipends; Additional “Release Time”; NDUS OER Portal or Database; System-Wide OER
Conferences (“Summits”); System-Level Dedicated Staff; Expertise and Support from Librarians;
and, Institution-Level Training and Knowledge Sharing.
I believe the barriers are self-evident, but the incentives are truly interesting. Every single potential
incentive seems to have significant backing and support in the audit, and they all come with
multiple recommendations that the NDUS unwaveringly supports. The Audit did not give a single
recommendation that was disagreed with by the NDUS. Every single one seems plausible and
worthy of more time and effort.
The rest of the Audit consists of Institution-Level Charts, Faculty Survey Results, and Student
Survey Results.
It is my perception that there is overwhelming evidence in support of the OER initiative as
expressed in this report. In view of this, it is my hope that we as the NDSA continue to contribute
and support the implementation of OER in our state.
32
NDSA-09-1819
A Resolution in Support of the North Dakota University System
Exploring the Creation of a Statewide Common Application
WHEREAS, the North Dakota Student Association (NDSA) represents the voice of North
Dakota’s 45,000 public college and university students; and,
WHEREAS, the purpose of NDSA is to represent all students enrolled in the North Dakota
University System (NDUS) and advocate on issues of higher education in support of access,
affordability, quality, and the student experience; and,
WHEREAS, according to the NDUS’ data sets, the NDUS has a total fall 2018 enrollment of
45,882 students; and,
WHEREAS, each of these students had to fill out an application in order to be admitted and
enrolled at a NDUS higher education institution; and,
WHEREAS, completing the basic information required on each NDUS application takes at least
30 to 45 minutes, which can put a strain on and even be a deterrent to students who wish to
apply to more than one North Dakota institution; and,
WHEREAS, there is a mandated set of standardized application questions for all NDUS
institutions, thus a common application would make applying to more than one NDUS
institution much more efficient and student-friendly; and,
WHEREAS, one common application has the potential to increase the number of students
applying to each NDUS institution and would make the process much more enjoyable for
potential NDUS students; and,
WHEREAS, the NDSA’s Student Affairs Committee has expressed strong interest and support
for the creation of a statewide common application; so,
THEREFORE, BE IT RESOLVED, that the North Dakota Student Association strongly
encourages the NDUS to explore the creation of a statewide common application; and,
BE IT FURTHER RESOLVED, that NDSA requests to be involved in the process of developing
and implementing a statewide common application.
Respectfully submitted,
Gracie Lian Jared M. Melville
Vice President of Communication, NDSA President, NDSA
Executive Team
2018-2019 Diversity Action Plan
Friday, January 11, 2019
33
The North Dakota Student Association’s 2019-2023 Strategic Plan calls for the creation of an
annual Diversity Action Plan. Following the Strategic Plan’s approval in November 2018, the
2018-2019 Executive Team spent time during its Winter Executive Retreat developing a
Diversity Action Plan to be executed before the end of the 2019 spring semester.
The Executive Team considered multiple factors
when developing an Action Plan. While future Teams
will be able to create and execute a Diversity Action
Plan over the course of an entire academic year, the
2018-2019 Executive Team only has four months.
Therefore, proposed goals and strategies need to be
cognizant of this limited window of time.
Additionally, the Team considered how proposed
action items will directly impact students and the
NDSA. Finally, the Team discussed whether proposed
action items advance the mission of NDSA and its strategic plan.
ACTION ITEMS
The 2018-2019 Executive Team defined four action items to include in the 2018-2019
Diversity Action Plan:
➢ To increase the public awareness of NDSA to underrepresented groups, identify and
work with campus staff and administrators who work with specific groups. These
individuals will be able to connect NDSA with the groups they work with. Students can
then use NDSA as a platform to discuss and advance their interests.
➢ Create a mechanism for underrepresented students to relay their concerns digitally and
anonymously to the Executive Team for discussion and action. Consider the creation of
a web form on the NDUS’ website and NDSA’s website.
➢ In order to amplify the voice of diverse students, create a Diversity Task Force whose
chair serves as the student representative to the NDUS Diversity Council.
➢ Reach out to online students and inform them how they can use NDSA as a resource.
Publish more resources to NDSA’s website for students to access.
“Empower the NDSA Executive Team to
work in conjunction with Head
Delegates to develop an annual
Diversity Action Plan to determine how
online, graduate, minority,
international, nontraditional, and other
diverse student groups may be better
represented within the voice of the
students.” ~2019-2023 Strategic Plan
Produced by the North Dakota University System 34
Summary of Title IX Changes under November 16, 2018 Notice of Proposed Rulemaking Coverage
• Narrows definition of covered “sexual harassment” to:
o “an employee of the [institution] conditioning the provision of an aid, benefit, or
service of the recipient on an individual’s participation in unwelcome sexual
conduct”;
o “unwelcome conduct on the basis of sex that is so severe, pervasive and objectively
offensive that it effectively denies a person equal access to the [institution’s]
educational program or activity”; or
o Criminal sexual assault.
• Requires that the institution have “actual knowledge” of alleged sexual harassment before
opening an investigation, which constitutes “notice . . . to a . . . Title IX coordinator or any
official . . . with authority to institute corrective measures.”
• Under the proposed regulations, Title IX will not cover allegations of sexual harassment
which do not occur on campus or as part of an educational program or activity.
• Allegations of sexual harassment which took place outside of the United States is not
covered by Title IX.
Notice of Allegations
• Institutions no longer have an obligation to investigate allegations unless a formal complaint
is made or a Title IX coordinator becomes aware of multiple allegations regarding the same
respondent.
• Upon filing a formal complaint, the institution must provide notice to both parties, which
must include:
o Notice of the institution’s grievance procedures;
o Notice of the allegations, including identities of the parties, description of the alleged
conduct, date and location of the alleged conduct, and relevant code of conduct
sections:
o Notice that the respondent is presumed not responsible for the allegations;
o Notice of the parties’ right to inspect evidence;
o Inform the parties of any provision in the code of conduct which prohibits
knowingly making false statements or submitting false information during the
grievance process.
Investigations
• If the conduct alleged by a complainant would not meet the new definition of sexual
harassment, the institution must dismiss the formal complaint with regard to that conduct.
• Each party must have equal access to an advisor of their choice, and the school must
provide the parties with an advisor aligned with their interests if they lack one. If the school
provides an advisor, it must ensure that there is parity between the parties’ advisors. While
the institution may limit the extent to which the advisor participates in the eventual hearing
(so long as the restrictions apply equally to both sides), it must permit the advisors to
participate in all stages of the proceeding.
o Because parity of advisors is required, the school may be required to provide an
attorney to one party if the other party engages an attorney as their advisor.
Produced by the North Dakota University System 35
• During an investigation, an institution must:
o Ensure that the burden of proof and of gathering evidence does not rest on the
parties.
o Provide equal opportunity for the parties to present witnesses and evidence;
o Not require secrecy or confidentiality on the part of the parties;
o Provide notice of all hearings and interviews with sufficient time for preparation;
o Provide both parties access to all evidence obtained in the course of the investigation
in electronic, non-downloadable form.
o Provide both parties 10 days to respond to the evidence gathered in the
investigation.
o Produce a written investigative report summarizing the evidence, and provide a copy
of such report to the parties at least 10 days prior to the hearing.
• Under the new rules, the institution must provide a live hearing. At the hearing:
o The decision-maker must permit each side to ask the other party all relevant
questions and follow-up questions, including cross-examination conducted by a
party’s advisor;
o Both parties must have the opportunity to present any relevant evidence;
o The parties must have access to the evidence assembled by the investigator in
electronic, non-downloadable form;
o The federal rape shield law applies, unless evidence of the complainant’s sexual
history is offered to prove consent or that someone other than the respondent
committed the alleged conduct;
o At either party’s request, cross-examination shall take place in separate rooms with
technology enabling the decision-maker and both parties to see the party answering
questions.
Determination of Responsibility
• The decision-maker cannot be the Title IX Coordinator or the person who investigated the
formal complaint.
• The decision-maker must issue a written determination of responsibility, which must be
provided to each party simultaneously.
• The decision-maker may apply a standard of the “preponderance of the evidence” standard
or the “clear and convincing evidence” standard.
• The written determination must include:
o Identification of the section of the code of conduct alleged to have been violated;
o A description of all procedural steps taken from the receipt of the complaint through
the written determination;
o Factual findings supporting the determination;
o Conclusions regarding the application of the institution’s policy to the facts;
o A statement of, and rationale for, the decision-maker’s determination regarding
responsibility as to each allegation, along with sanctions imposed on the respondent
and remedies granted on behalf of the complainant, which must be designed to
restore or preserve access to the educational program or activity.
o The procedures for appealing the determination, if any.
Produced by the North Dakota University System 36
Appeals
• Must be available to both parties, although if the decision-maker found the respondent
responsible for the alleged sexual harassment, the complainant may only appeal on the
grounds that the remedies were not adequately designed to restore or preserve access to the
educational program or activity.
Informal Resolution
• The institution may implement procedures for informal resolution of formal Title IX
complaints, such as mediation, which do not involve a full investigation and adjudication.
• Such procedures must include:
o A written notice to both parties disclosing:
▪ The allegations
▪ The requirements of the informal resolution process, including the effect
using such a process may have on the parties’ rights to avail themselves of a
full investigation and adjudication regarding the same allegations;
▪ Any consequences resulting from participating in the informal resolution
process, including records which will be maintained or shared.
o A requirement that both parties voluntarily consent to the informal resolution
procedures in writing.
Recordkeeping
• Institutions must keep, and make available to the complainant and respondent, for no less
than three years, records regarding investigations, appeals, informal resolutions, and training.
• Institutions must also document any records of any actions taken in response to a report or
formal complaint of sexual harassment, including statement as to why its response was not
clearly unreasonable, and document that it has taken measures designed to restore or
preserve access to the educational program or activity.
Practical Implications:
• The proposed regulations will require significant revision of training materials, policies, and
procedures, along with creating enhanced record-keeping procedures.
• The proposed regulations may require hiring or training additional personnel to deal with
Title IX complaints, as each process must include a minimum of one investigator and two
decision-makers, including the appellate decision-maker.
• The proposed regulations may require an investment in additional technology or facilities,
particularly to provide non-downloadable electronic access to evidence and to provide
separate rooms with real-time video and audio equipment for the purposes of cross-
examination.
• The proposed regulations will require locating, training, and compensating advisors for the
parties in a Title IX process. Practically speaking, there may not be any Title IX-trained
attorneys available in the communities of some of the System’s smaller campuses, so the cost
of obtaining such attorneys may be prohibitive.
• There are concerns that these procedures, including particularly the requirement of a live
hearing including cross-examination, may deter victims of sexual trauma from making Title
IX complaints.
37
State Legislative
Affairs Committee
Agenda & Meeting Materials
Chaired by Cambree W. Smith, Vice President of Governmental Affairs
Gallup Themes: Competition, Futuristic, Achiever, Focus, Significance
State Legislative Affairs Committee
Agenda
Friday, January 18, 2019
38
I. Committee Activity
II. Call to Order
III. Roll Call
IV. Explanation of Meeting Procedure and Meeting Sign-In
V. Video: How to Access the NDSA Office 365 SharePoint Video Link
VI. Additions to and Approval of the Agenda
VII. Officer Reports:
A. Director of Governmental Affairs, Taylor Toso
B. Interim Director of Governmental Affairs, Colby Warzecha
C. President, Jared Melville
D. Vice President of Governmental Affairs, Cambree Smith
VIII. Order of Business:
A. Discuss Upcoming Legislation and Bills
Vice President Smith will discuss legislation currently being discussed in the legislature.
B. Review Details for the Higher Education Social
C. Continue Discussion on the Task Force for Higher Task Force Final Report
Education Governance
Vice President Smith will discuss the final report from the Task Force and solicit student input.
D. NDSA-07-1819: A Resolution in Support of the North Page 39
Dakota Skilled Workforce Scholarship Program
E. NDSA-08-1819: A Resolution in Support of the Current Page 40
Funding Formula
IX. Announcements and Comments
X. Adjourn
39
NDSA-07-1819
A Resolution in Support of the North Dakota Skilled Workforce
Scholarship Program
WHEREAS, the North Dakota Student Association (NDSA) represents the voice of North
Dakota’s 45,000 public college and university students; and,
WHEREAS, the purpose of NDSA is to represent all students enrolled in the North Dakota
University System (NDUS) and advocate on issues of higher education in support of access,
affordability, quality, and the student experience; and,
WHEREAS, the workforce shortage in North Dakota is at a critical level, with approximately
15,000 jobs available where 75% of which require less than a four-year degree; and,
WHEREAS, a bill was submitted for consideration to the Interim Taxation Committee of the
North Dakota State Legislature to create a Skilled Workforce Scholarship Program; and,
WHEREAS, this scholarship would provide full-ride scholarships to students who enter studies
related to critical need careers; and,
WHEREAS, this proposal will likely be considered during the legislature’s 66th Assembly; so,
THEREFORE, BE IT RESOLVED, that NDSA supports the creation of the Skilled Workforce
Scholarship Program and requests the State Legislature to sufficiently fund it.
Respectfully submitted,
Brayden Lampe
President, NDSCS Student Senate
40
NDSA-08-1819
A Resolution in Support of the Current Funding Formula
WHEREAS, the North Dakota Student Association (NDSA) represents the voice of North
Dakota’s 45,000 public college and university students; and,
WHEREAS, the purpose of NDSA is to represent all students enrolled in the North Dakota
University System (NDUS) and advocate on issues of higher education in support of access,
affordability, quality, and the student experience; and,
WHEREAS, the current Funding Formula was created in 2013 by a group of individuals
selected by the Governor to find and validate a fair and just funding model; and,
WHEREAS, the current Funding Formula takes into account successfully completed student
credit completion hours, institutional size factor, and a base dollar amount; and,
WHEREAS, the current Funding Formula allows institutions to know their funding levels in
advance and make appropriate plans for their funding; and,
WHEREAS, the current Funding Formula is universally beneficial to all 11 North Dakota
University System institutions, faculty, administrations, and students; so,
THEREFORE, BE IT RESOLVED, that NDSA and all 11 institutions that comprise of it, support
the continuation of the Funding Formula; and,
BE IT FURTHER RESOLVED, that NDSA shall adopt maintaining the current Funding Formula
as one of its 2019 legislative priorities.
Respectfully submitted,
Mason Rademacher Brayden Lampe Kaleb Dschaak
Executive Commissioner of President, NDSCS Vice President, UND
External Affairs, NDSU
Joseph Vollmer Heather Heyerman Gretchen Rademacher
Asst. Executive Commissioner Vice President, NDSCS Administrative Assistant,
of External Affairs, NDSU NDSCS
41
General Assembly
Agenda and Meeting Materials
(Saturday)
Chaired by Jared M. Melville, President
Gallup Themes: Achiever, Analytical, Input, Learner, Competition
General Assembly
Agenda
Saturday, January 19, 2019
42
8:30 AM I. Breakfast Served
8:45 II. Call to Order
III. Roll Call Page 44
IV. Explanation of Meeting Procedure and Meeting Sign-In Page 45
V. ACTION: Consider Approval of the Minutes from November
2 & 3, 2018
SharePoint
VI. ACTION: Consider Approval of the Minutes from December
7, 2018
SharePoint
VII. ACTION: Additions to and Approval of the Agenda
8:55 VIII. Committee and Task Force Reports:
A. Internal Affairs Committee
B. Student Affairs Committee
C. State Legislative Affairs Committee
D. Legislative Preparation Task Force
E. Welcoming Committee
F. CTS Advisory Task Force
G. LGBTQ+ Task Force
9:10 IX. Presidential Report
9:15 X. New Business
A. ACTION: Consider Approval of Mr. Colby Warzecha as
NDSA Director of Governmental Affairs
Page 46
B. ACTION: Consider Creation of the NDSA Alumni
Association Exploratory Task Force
Page 16
C. Presentation: Jared Melville, NDSA President, 2019 Diversity
Action Plan
Page 33
General Assembly
Agenda
Saturday, January 19, 2019
43
D. Presentation: Chase Grindberg, NDSU Student Body President,
OER Policy and Implementation Summit for the MHEC States
Link to Website
E. Presentation: Jared Melville, NDSA President, Mid-Year Report
of the 2019-2023 Strategic Plan
11:00 XI. Complete General Assembly Feedback Survey
XII. Additional Student Concerns
XIII. Institutional Reports Page 47
XIV. Public Comment and Announcements
11:30 XV. Adjourn
General Assembly
Roll Call Sheet
Saturday, January 19, 2019
44
INSTITUTION
STUDENT
TOTAL
APPORTIONED
VOTING
DELEGATES
DELEGATES
PRESENT
DELEGATES
VOTING
Bismarck State College 3,778 7
Dakota College at Bottineau 996 4
Dickinson State University 1,392 4
Lake Region State College 2,072 5
Mayville State University 1,184 4
Minot State University 3,189 6
North Dakota State College
of Science 2,957 6
North Dakota State
University 13,796 17
University of North Dakota 13,847 17
Valley City State University 1,547 5
Williston State College 1,124 4
TOTAL:
General Assembly
Parliamentary Procedure
Short Form
45
RULE SECOND
NEEDED
DEBATE /
DISCUSSION
AMENDABLE REQUIRED
VOTE
DESCRIPTION
Point of Order No No No None
Used to address a misuse of
the rules or a personal affront.
May interrupt a speaker.
Point of
Parliamentary
Inquiry
No No No None
Used to gain clarification
about a rule or procedure. May
interrupt a speaker.
Point of
Information No No No None
Ask a question of a speaker in
control of the floor.
Recess Yes No Yes Simple
Majority
Recess the meeting for a
specified period of time.
Table a Motion Yes Yes Yes Simple
Majority
Postpone consideration of a
business item until a future
meeting.
Previous
Question Yes Yes No
Two-Thirds
Majority
End debate on a proposal and
bring it to an immediate vote.
Open a
Speaker’s List Yes No No
Simple
Majority
Used to create a list for
delegates wishing to speak.
Speakers will then indicate to
the Chair or their appointee if
they want to be added to the
list.
Limits on
Debate Yes Yes Yes
Two-Thirds
Majority
Impose (or repeal) a limit on
the length of any form of
debate. Limits may be
specified in terms of time or
number of speeches.
Suspension of
the Rules Yes No No
Two-Thirds
Majority
Used to allow the General
Assembly to violate its own
rules, except for rules
specified in the Constitution.
The object of suspension must
be specified.
Division of the
Question Yes Yes No
Simple
Majority
Divide a resolution or report
into two or more
clauses/sections, each to be
voted on separately. This
motion is used after the
passage of Closure of Debate.
Reconsideration
of a Motion Yes Yes No
Two-Thirds
Majority
Reconsider an item on which
debate has ended or upon
which a vote has taken place.
Appeal a
Decision of the
Chair
Yes Yes No Simple
Majority
Challenge a ruling made by the
Chair. May interrupt a
speaker.
Final approval of any NDSA resolution requires the affirmation of at least 60% of the General Assembly.
General Assembly
Application: Director of Governmental Affairs
Colby Warzecha
46
Name: Colby Warzecha Phone Number:
NDUS Institution(s): NDSU Majors/Minors: Political Science,
Economics
Anticipated Graduation Date: Spring
2020
Length of NDSA Involvement: Spring
2019
NOTE: As an officer, you are expected to attend all NDSA meetings, execute your
assignments faithfully and with personal agency, and respect the needs of all ND higher
education students.
List other organizations/obligations you will commit to while holding
this position:
NDSU College Democrats, NDSU Nordic Skiing, Working Part-Time
Describe your qualifications for this position. Refer to the position’s
description. What additional skills do you possess that would make you a
valued addition to the team?
I have worked on a political campaign where the qualifications of this position
were also needed such as communication skills, acting independently with
effectiveness, initiative, and audacity. I also bring a constant desire to keep
learning and striving for betterment.
What are some goals you have regarding this position? How would you
propose you execute those goals?
Some goals I have are to excel at policy analysis and to be an excellent
member in NDSA. For my first goal, asking a lot of questions and making sure
I do it right is the most straightforward way of achieving that goal. For the
second, I will be active in meetings, discussions, and other NDSA events
because I understand that NDSA is a fantastic opportunity,
What practices will you use to ensure that you represent and
communicate with all institutions equally and fairly?
Listen. Have good relations with everyone in NDSA and make sure to be
mindful of equal treatment always.
General Assembly
Institutional Reports
47
Institutional Reports is an opportunity for each Head Delegate to share something that is
happening at their campus or something their Student Government Association is working on.
Head Delegates should describe a project and how it affected students. These examples are
shared in hope they may be replicated at other campuses. Institutional pride is encouraged.
In alphabetical order:
A. Bismarck State College
B. Dakota College at Bottineau
C. Dickinson State University
D. Lake Region State College
E. Mayville State University
F. Minot State University
G. North Dakota State College of Science
H. North Dakota State University
I. University of North Dakota
J. Valley City State University
K. Williston State College