GENERAL LEDGERfiles.ctctcdn.com/bea4299a001/fcd238a3-e1e2-4386-97a4... · 2016-03-18 · General Ledger>Activities>Bank Reconciliation>Interest Allocation The system will now allocate

MARATHON FINANCIAL SOFTWARE MARCH 2016 RELEASE

1 | P a g e

GENERAL LEDGER

We have added the ability to export the following reports to an Excel format.

General Ledger >Reports>Expenditure Budget>Statement of Expenditures

General Ledger > Reports>Revenue Budget>Revenue Budget List

General Ledger > Reports>Expenditure Budget>Fund/Object

General Ledger > Reports>Next Year Budgeting>Expenditure Budget

General Ledger >Reports>Revenue/Expense> Consolidated Fund Income/Expenditure

Choose the filter option Excel on Export to option to receive the report in an Excel format.

General Ledger>Reports>Budget>Status Report

We have added two percentage columns, if the filter selection “include Fund Balance, Ytd Adjust,

and MTD Columns” is selected and the report is exported to excel.


2 | P a g e

General Ledger>Activities>Bank Reconciliation>Check Maintenance>Disbursement Check

Quick Recon

We have added a quick link to the Payroll Quick Reconcilation to the Disbursement Check

Reconciliation Screen.

General Ledger>Activities>Bank Reconciliation>Interest Allocation

The system will now allocate interest to an account with a $0.00 or negative account balance , if

only one account is set up for Interest Allocation.

We have added a link to the Interest Allocation Preview report to the page.

General Ledger>Reports>Bank Reconciliation>Interest Allocation Preview

We have added a link to the Interest Allocation Process to the Preview Report


3 | P a g e

General Ledger>Reports>Expenditure Budget>Expenditure Amounts Over Budget

The Expenditure Amounts over Budget will now include accounts where the YTD is greater than the

Amended Budget.

MULTI YEAR/AUDIT

Multi Year/Audit>Update Current Accrual Journals

Journals Reference Numbers that are found to be in both prior and current year will now be

highlighted orange. Only Journals Reference Numbers not highlighted will be eligible to update. If a

highlighted Journal Reference Number needs to be updated to the current year, the journal

reference number will need to be changed to a number that has not been used in the current year.


4 | P a g e

PAYROLL

Payroll>Employees>Employee Folder>Time Clock Locations

The display of the Time Clock locations in the employee folder has been redesigned to allow more

room to display the description of the location of the clocks.

Payroll>Reports>Employee>Employee Salary/ Fringe Benefit

We have corrected a rounding issue with the FICA and MEDI expensed amounts on the Employee

Salary /Fringe Benefit Report, so that the amounts will now match the actual expensed amount in

the General Ledger Journals.

Payroll>Reports>Employee>MSIS Demographic>Excel

We have added the address, telephone number and the hire date to the MSIS demographic report if

exporting as an excel format.

Payroll>Reports>Leave> Leave Verification Report

We have corrected an issue with the sorting by name.

We have corrected the totals column on the report where a #Error message was displaying instead

of the total.

We have changed the heading for Current Balance to Current Payroll on the leave verification

report.


5 | P a g e

Payroll>Reports>Leave> Leave Summary By Reason

We have changed the heading for the column from Reported to Charged on the Leave Summary by

Reason Report.

Payroll>Activities>End of Period >Fiscal >Utilities>Mass Update Leave Balance

The Mass Update Leave Balance Report will now generate in an Excel Format.

Payroll>Activities>Leave Adjustment Maintenance

We corrected an issue with the Leave Adjustment Maintenance not filtering correctly by leave

policy.

Payroll>Reports>Account Distribution>General Information /Period to Date

We have corrected an issue with the display of the account lines.

Payroll>Activities>Payroll Process>Utilities>Post Premium Refund Checks

We have moved the General Ledger Post Report created when posting Premium Refunds from the

Marathon Print control to a Marathon Web Report. This report is only generated when a premium

refund is posted that created an expense for FICA /MEDI matches.

Payroll > Reports > Workers' Comp > Workers' Comp Employee Report

We have added a grand total to the last page of the report.

Payroll > Reports > Workers' Comp > Workers' Comp Detail Account Report


Payroll > Reports > Workers' Comp > Workers' Comp Summary Account Report



6 | P a g e

Payroll > Reports > Workers' Comp > Workers' Comp Summary All Period Report


PAYROLL>REPORTS>CHECKS>RECONCILATION

We have added a filter option of date checks were cleared to the Payroll Check Reconciliation

Report. To access uncheck all check status and select cleared status. A cleared date range will

appear allowing the user to filter for checks cleared in a specific date range

Payroll>Setup>Deductions>Deduction Setup

We have added an “Other “to the selections to display a deduction on the W2 form.


7 | P a g e

Payroll>Reports>End of Period>Quarter>MESC Quarterly Diskette Reporting

Payroll>Reports>End of Period>Quarter>MESC Unemployment Excess Wage Calculator

Both the MESC Quarterly Diskette Report and the MESC Unemployment Excess Wage Calculator

will now use Gross Wages instead of the MEDI taxable amounts to comply with the instructions

provided for the UI-2 /3 form item 5.

See Website for more detailed Instructions

http://mdes.ms.gov/media/10376/UI_2_3_R_and_Instructions.pdf

Screen shot of UI-2/3 form that includes Item 5

http://mdes.ms.gov/media/10376/UI_2_3_R_and_Instructions.pdf


8 | P a g e

Payroll>Reports>Weekly Time Reported>Employee Time Report >Summary (Client Path)

Payroll>Reports>Employee Time Report (Web Path)

We have added back the ability to filter for a specific group when entering Weekly time. The user

must make filter selections but click Add Time without clicking the filter button. This will allow the

user to click next employee to bring up next employee in the filtered group to add time without

having to filter for each employee by name.

We have corrected issues with the Added, Verified and Processed date filters on the Marathon Web

Employee Time Report.

We have corrected an issue with modifying a previously entered Employee’s Weekly Time Record.

This applies to only unposted Weekly Time Records. Posted Weekly Time records still may not be

modified.

We have limited the amount of the comment on the Time record displayed in the Weekly Time Grid

to avoid large spaces between records.

We have corrected an issue of time records entered not displaying in the Weekly Time Grid.

We have corrected an issue with the system summing time records with the same weekending date.

We have added back the Employee’s Check Totals to the Weekly Time Report if the user if filtering

by “Processed Date” , selected a “ Detailed Report” and is printing “One Employee Per Page”


9 | P a g e

Payroll>Activities>PERS>Generate Retirement File

We have corrected an issue with employees with a PERS status date less than 10/31/1997 not

being pulled into the PERS file. The employees will now be pulled into the submission file.

Districts may receive an error when submitting the file to PERS asking them to change the status

date to 10/31/1997 if the employee’s hire date was prior to that date. The status date may be

changed on the employee’s demographic page to avoid errors on future submissions.

Payroll>Reports>PERS>Employee Report by Retirement Wage Codes

The report will now sort by wage code, then employee name if the selection Reporting Wage Code

is selected for Order by.

Payroll>Reports>PERS>Summary Report

The PERS Summary Report will now display a Wage Code Summary on the last page of the report.


10 | P a g e

ACTIVE RESOURCES

Active Resources > Employee Demographic Change Request

We have created a warning if the employee entered less than 4 digits for the Zip Code 4 Field in

Active Resources.

All changes generated by an employee Active Resources Demographic request will now be entered

in capital letters to the Payroll and Human Resource modules.

Edits to an employee’s time record that are logged in the employee’s change log in payroll, will now

appear on the employee’s Time Records in Active Resources.


11 | P a g e

HUMAN RESOURCES

Human Resources>Reports>Position> Position Work Schedule Listing

We have added a report to display the work schedule information attached to each position. The

report may be run for all or a single position and may be filtered to display current or budget work

schedules. The report prints one position per page. The report displays the work and check

start/end dates, the number of days scheduled and the number of employees the work schedule is

attached to.


12 | P a g e

REMOTE LINK

Remote Link>Reports>Employee List

We have applied the location rights to the Employee List Report so that the users may only access

the employees assigned to the locations the user has rights to.

Remote Link>Reports>Budget > Comprehensive Report

We now allow users in Remote Link to view information in Closed GL Periods when running the

Comprehensive Budget Report. The report will now also include all P.O.’s that have an

encumbered amount with a date less than the filtered end date entered.

Remote Link>Reports>Purchase Requisitions>Master Listing

We have added the ability to print the Purchase Requisition Master Listing without the

authorization levels. The user may uncheck the box to Show Authorization /Approval Information

to shorten the report if the information is not needed.

Remote Link>Activities>Purchase Requisition Maintenance>Add Requisitions

We have added a warning that a quote is required if a requisition amount is $5000.00 or more.

We have added a warning that a quote is required if a Federal Fund Account is expensed for an

amount of $3000.00 or more on a requisition.

An email will now be sent to the administration assigned for approving requisitions that a

requisition is ready for approval.

Remote Link>Activities >Budget Amendments

An email will now be sent to the administrator assigned for approving Budget Amendment Request

that a Budget Amendment Request is ready for approval.

To enable the system to access the correct email address, the user’s account must be attached to the

employee in Marathon Administration >Activities>User Maintenance. Once the user account is

attached to the employee, the system will send the email using the primary email address located in

the employee’s payroll folder.


13 | P a g e

Sample E-mail

Where to attach the employee to the User account to activate email notification (Marathon

>Administration>Activities>User Maintenance >Modify)

Where user’s email address is pulled from (Payroll>Employee Folder>Manage Contacts / Photos /

Checklist)


14 | P a g e

Remote Link>Activities>Purchase Requisition Maintenance>Add Requisitions (continued)

We have added a warning to the Modify/Upgrade a requisition screen that alerts the user if the

requisition has been previously updated to a P.O. and then voided or deleted. This only applies if

the district setting for GL System Setting Void Req On Void or Delete PO‘s value 1 is set to N.


15 | P a g e

Remote Link>Activities>Activity Funds> Account Balance >Journal Detail

The beginning balance for the fund will now display as the Beginning Fiscal Balance plus any

activities for the day before the start date of the report. Example, if the report start date is

01/01/2016 the beginning balance amount will be the calculation of the Fiscal beginning balance

plus any activity on the account through 12/31/2015.


16 | P a g e

Remote Link>Activities>Active Time >Time Queue

When clicking the header column to sort by Date/Time the queue will now filter by date, then by

time.

Remote Link>Reports>Capital Assets by Location /Building/Room Report

We have added a second signature line to the Capital Assets by Location/Building/Room Report

due to request by a Federal Monitor to a district asking for two signatures on the report.

When filtering for a single asset number the system will add leading zeroes to the asset number if

the number is less than the required length for the district when the user tabs to the next filter

choice.


17 | P a g e

REMOTE LINK ADMINISRATION

Remote Link Administration>Activities>Requisitions>Requisition Maintenance>Modify

Requisition

We have added the ability to view the account description by hovering cursor over the account.

Remote Link Administration>Reports>Requisitions

We have added the ability to print the report without the authorization information to allow the

user to print a shorter report if the information is not needed. Uncheck the Show Authorization

/Approval Information to exclude the information from the report.


18 | P a g e

CAPITAL ASSETS

Capital Assets>Reports>Asset>Reports of Assets Purchased

We have corrected an issue with how negative amounts are displayed on the report and reflected in

the report totals.

Capital Assets>Activities>Assets>Utilities>Mass Change Asset Condition

We have added the filter options of Funds and User Defined to the Mass Change Asset Condition.

Capital Assets>Activities>Assets>Utilities>Copy Document

We have added the ability to mass add a single document to multiple capital assets. First add the

documents you want to copy to an asset. Then go to Capital Assets > Activities > Assets >

Utilities>Copy Document and enter the asset that has the document you want to copy to other

assets. Select document that you want to copy. Next filter for the assets you want to add the

documentation to , click Copy Documents.


19 | P a g e

ADHOC QUERY

A new Adhoc Query to assist the district in locating employees with multiple jobs has been created.

The Query Name is “List Active Employees With Multiple Jobs with Object Codes 100-199”.

Sample Report

A new Adhoc Query to assist the district in locating Purchase Orders that are flagged as Multi-Year

has been created.

The Query Name is “Multi-Year Purchase Orders”


20 | P a g e

ACCOUNTS PAYABLE

Accounts Payable>Activities>Checks>Utilities>Generate AP Check Reversing Entries

We have added a print button to the Generate Reversing entries page.

Accounts Payable>Activities>Purchase Orders/Accounts Payable > Adding /Editing Invoices

We have a corrected an issue if a vendor has a duplicate invoice number assigned to multiple

Purchase Orders/Account Payables.

Accounts Payable>Reports>Claim Docket> Claim Docket Detail Listing by Fund

We have removed account lines that have a $0.00 expense amount.

We have added the option to create the report in an Excel format. (See below)

Accounts Payable>Reports>Claim Docket>Claim Docket Detail Listing by Claim

We have added the option to create the report in an Excel format. Select Export to Excel in the filter

options (See below)

Accounts Payable>Reports>Claim Docket>Condensed by Claim

We have added the option to create the report in an Excel format. (See below)


21 | P a g e

Accounts Payable>Activities>Checks>EFT>Generating EFT ACH File or Prenotification

We have corrected an issue with the employee vendor connection to the employee’s demographic

/bank information that will be used for the Accounts Payable EFT. The system will now match the

federal ID number on the vendor maintenance screen to the social security number for the

employee. Before using the Accounts Payable EFT feature the district will want to verify all

information has been entered for the vendor. This includes entering any employee vendors’ social

security number as the vendor federal ID . To verify all information is entered run an EFT setup

report located at Accounts Payroll>Reports>Vendor>EFT Setup Report.

We have added the option to send an e-mail to EFT recipients when generating the EFT file for the

bank. Check the Send Emails box to have the system send EFT recipients an e-mail stating a

payment has been scheduled with and EFT statement attachment. The e-mail will be sent from the

school district not the user generating the e-mails. The e-mail will also include a Do Not Reply

statement since the e-mail account will be an unmonitored account.


22 | P a g e

To use the e-mail notification you will need to enter the vendor email address on the vendor

maintenance screen or for an employee vendor add the social security number of the employee as

the vendor id number to use the employee’s primary email address from their payroll folder. If an

employee vendor’s employee id does not match an employee’s social security number the system

will use the e-mail address entered on the vendor maintenance screen. We have added the email

address to the EFT setup report to help identify vendors that don’t have email addresses.

Accounts Payable>Reports>Claim Docket>Detailed Audit/Edit Report

We have added the ability to run the Detailed Audit/ Edit Report for the claim dockets by Account

Payable Date Range that had been entered and / or by selected single Fund.


23 | P a g e

Accounts Payable>Reports>Print AP Checks

Accounts Payable>Activities>Purchase Order/Accounts Payable>Accts Payable Maintenance

We have restricted the entering of an AP Payables or Printing an AP check with a date range outside

the Fiscal Year once a new fiscal year has been established. Example, Once FY2016 has been

created, you can no longer print a check or add an AP payable with a date outside of the FY15 date

range in the prior year FY15 database.

DOCUMENTATION

Documentation may be added to employees in Payroll and Human Resources, Requisitions,

Purchase Orders and Capital Assets. The following changes to documentation will apply to

all modules that have the capability to add documentation

If a category is entered that doesn’t exist the system will give the user a message to contact their

Marathon Administrator to add the category.

Documentation categories will now display in the drop down list in alphabetical order .

The user will not be able to add documentation without assigning a category to the documentation.

The user will now be able to delete or modify a description for a documentation that was entered in

a previous Fiscal Year.

We have added the ability to change the sort from ascending to descending for documentation

attachments by clicking on the heading column.

We have added a column to display the date the documentation was uploaded.

WAREHOUSE

If a P.O. is balanced closed for a purchase through Warehouse the system will Set the Quantity = to

Received on Accounts Payable P.O. Line items where item no <> 0.